HEMINGFORD GREY PARISH COUNCIL I hereby give notice that the Meeting of the Parish Council will be held remotely due to the current pandemic on Monday 13 July 2020 at 7.30pm

To join the Zoom Meeting https://zoom.us/j/93835399135 Meeting ID: 938 3539 9135 Or dial by your location (charges apply) +44 330 088 5830 or +44 131 460 1196

The order of business may be varied at the Chairman’s discretion.

The Public and Press and County and District Councillors are invited to be present and Members of the Parish are welcome to attend and may speak under the Open Public Session item and make representation to the Council on items on the agenda during this section of the meeting All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the Meeting as set out hereunder

Mrs Gail Stoehr, Clerk 06/07/2020 AGENDA Comments and observations on agenda items from members of the public and reports from the County & District Councillors

1. To receive apologies for absence and to note resignation of Cllr Byam-Cook 2. To receive declarations of interests from councillors on items on the agenda 3. To approve the minutes of the previous Parish Council meeting 4. To consider planning applications, decision notices and tree works applications or pre-application approaches received 4.1 Planning applications 4.1.1 20/00909/HHFUL – 24A Margetts – Proposed small single storey extension to the front of the property 4.1.2 20/01011/HHFUL – 7 Norman Court - Single storey side and rear extension to a semi-detached family dwelling 4.1.3 20/00968/HHFUL – 5 De Vere Close – Conversion of existing carport to create a new kitchen and utility room with associated alterations to window openings and internal layout 4.1.4 19/02280/FUL – Land north of The How, Houghton Road, St Ives – Refurbishment of the Lodge and its retention as a single dwelling, the erection of 18 dwellings (including 5 units of Affordable Housing), with associated private amenity spaces and parking, the provision of public open space, landscaping, and improved vehicular and pedestrian access 4.1.5 FMW/072/19 – New Farm, Rideaway, Hemingford Abbots – S73 application to develop land without complying with conditions 2,6,8,10,11,13 and 20 of planning permission H/1424/98 to allow changes to the layout and operation of the site (acoustic barrier, surface water drainage, dust suppression, noise limit, processing waste outside, stockpile heights) 4.1.6 19/02559/FUL – Sycamore House, 8 Madeley Court – Demolition of existing dwelling and erection of replacement dwelling – to note response made between meetings. 4.1.7 Proposal for new public car park on London Road 4.2 Decision notices, appeals notices, enforcement notices and planning correspondence 4.3 Tree works applications 4.3.1 20/01111/TRCA – Limes Park, London Road, St Ives 4.3.2 20/01032/TRCA – 3 High Street 4.3.4 20/01006/TRCA – 6 Langley Way 5. To consider matters arising from the last or a previous meeting for info only unless detailed 5.1 (5.1) CCC LHI bid 2021/2022 – Proposal that the Council approves the application subject to minor amendments agreed by the Clerk and Chairman 5.2 (5.3) Communities Capital Fund – to consider report and any recommendation (RA) 5.3 Installation of defibrillator – to consider if the Council is willing to pay for the electricity, to identify dates for training, and to nominate a member to carry out checks 6. Finance, procedure and risk assessment

Mrs Gail Stoehr, Clerk to Hemingford Grey Parish Council, 30 West Drive, Highfields Caldecote, Cambridge, CB23 7NY Tel: 01954 210241Email: [email protected]

6.1 To receive the financial report and approve the payment of bills 6.2 Clerk report on any actions taken using delegated powers or because of risk or health and safety 6.3 To consider any matter that is urgent because of risk or health and safety and to consider a programme of regular play area checks and who should carry them out 6.4 To consider a report from the F&P Working Group on the assets register. 6.5 To carry out a review of the effectiveness of the system of internal control that has been in place during the year under review (between 1 April 2019 and 31 March 2020) including consideration of whether the Parish Council may formally need to write off the LCPAS overdue payment as unrecoverable 6.6 To consider the Internal Auditor’s report 6.7 To prepare the Annual Governance Statement (Section 1 of the Annual Return) 6.8 To approve the Annual Governance Statement by resolution 6.9 To consider the Accounting Statements (Section 2 of the Annual Return) 6.10 To approve the Accounting Statements by resolution 6.11 To ensure that the Accounting Statements are signed and dated by the person presiding at the meeting 6.12 To appoint a member with responsibility for Child Protection 7. To receive reports and items from committees, working groups and members for info only unless stated 7.1 Neighbourhood Plan Steering Group (AM) 7.1.1 Neighbourhood Plan Review including proposal that the Parish Council agrees to pay up to a maximum of £500 for a zoom workshop facilitated by Natalie Blaken of Cambs ACRE to review progress on the NP and to establish the next steps for the NP process. (AM) 7.1.2 Project proposal – Workshop to move forward the Neighbourhood Plan (AM) 7.2 (7.1) Proposal that the Parish Council facilitates a kerb side collection for Godmanchester Food Bank on Sunday 18 October and that expenses of £50 be approved to cover any expenses (AM) 7.3 Proposal that the Council, in principle, nominates the area west of the allotments as a Conservation Area (AM) 7.3.1 Proposal that quotations be obtained for an additional fence to be erected west of the current allotment fence and for a native mixed hedge to be planted, a seep hose also to be quoted for and a biodegradable weed suppressing membrane to be included in the quote. The contractor will be required to replace any trees that die within the first two years. 7.3.2 Proposal that the Tree Group be asked for advice on the species to be planted and the height of the whips to be used and the location of the additional fence. 7.3.3 Proposal that the Clerk having consulted with the Tree Group will ask for quotes to obtain a range of fruit trees to be planted in the space between the allotment boundary and the tall hedge bordering the play area in Daintree Green. Trees will be planted by the Tree Group. Stakes will also need to be quoted for. 7.3.4 Proposal that the mowing regime for the area will be reviewed with the intent of only close mowing a mower width strip through the area to allow access to the allotments. 7.4 EWG report and recommendations (not detailed elsewhere on this agenda) (RW) 7.4.1 Propose that the Green Working Group be set up with an immediate task of producing a ToR (specifically including the scope of their work) for consideration in September 7.4.2 Propose purchase of 1000 snowdrop bulbs for planting near village sign. Clerk to obtain quotes for September meeting. 7.4.3 Propose the installation of 3 new LED lights and long brackets on Mill and Meadow Lanes per quotation from K&M 7.4.4 Propose review of responsibilities for play areas and other Handyman responsibilities in the light of Covid and continuing absence of our Handyman 7.4.5 Propose actions if necessary for YES estate boundary fence and repair/replacement of same 7.4.6 Green Policy – proposal that Cllr Jakes, Roger Mitchell, Peter Quest & Chris Bowden form Green Working Group to draft a parish policy for climate change and other green issues. 7.4.7 Propose that, subject to recommendations in the parish tree survey, further survey and action be carried out as necessary to ensure the safety of the oak tree in Vicarage Fields. 7.4.8 Propose that half size allotments be allocated if available and if requested. 7.5 Report on Great Ouse Valley Trust and proposal that the report be noted and that the Parish Council endorses the Strategic Plan (RW) 7.6 Hemingford Hub – proposal that the Parish Council develops a safeguarding policy to cover engaging with vulnerable adults (RE) 8. To consider correspondence/communications received 8.1 Resident – Request for illustrated maps showing points of interest

Mrs Gail Stoehr, Clerk to Hemingford Grey Parish Council, 30 West Drive, Highfields Caldecote, Cambridge, CB23 7NY Tel: 01954 210241Email: [email protected]

8.2 Resident – Request for a slipway 8.3 Hemingford Grey School – Invitation to participate in Hemingford Grey Primary School book project 8.4 HDC – Review of Statement of Licensing Policy - Consultation 8.5 NALC – New Model Code of Conduct Consultation 9. Closure of meeting

Mrs Gail Stoehr, Clerk to Hemingford Grey Parish Council, 30 West Drive, Highfields Caldecote, Cambridge, CB23 7NY Tel: 01954 210241Email: [email protected] CLERK REPORT TO HEMINGFORD GREY PARISH COUNCIL MEETING 13 JULY 2020 Where I have info to support an agenda item this is below. 1. To receive apologies for absence and to note resignation of Cllr Byam-Cook Edward Byam-Cook has tendered his resignation as he has left the village. 3. To approve the minutes of the last meeting on 8 June 2020 – attached. 4. To consider planning applications, decision notices and tree works applications or pre-application approaches received 4.1 Planning applications Supporting information is available on the Planning Portal https://publicaccess.huntingdonshire.gov.uk/online-applications/ The search criteria is the application reference. 4.1.1 20/00909/HHFUL – 24A Margetts – Proposed small single storey extension to the front of the property 4.1.2 20/01011/HHFUL – 7 Norman Court - Single storey side and rear extension to a semi-detached family dwelling 4.1.3 20/00968/HHFUL – 5 De Vere Close – Conversion of existing carport to create a new kitchen and utility room with associated alterations to window openings and internal layout 4.1.4 19/02280/FUL – Land north of The How, Houghton Road, St Ives – Refurbishment of the Lodge and its retention as a single dwelling, the erection of 18 dwellings (including 5 units of Affordable Housing), with associated private amenity spaces and parking, the provision of public open space, landscaping, and improved vehicular and pedestrian access Cllr Meredith wrote on 26 June: “We have just realised that the applicant has submitted revised plans for this major development in St Ives. This application we originally recommended refusal due to its potential impact on the views out of Hemingford Meadow (a conservation area) and also the potential for light pollution. The revised plans were added to the HDC website on 4th June. The closing date for comments is 25th June. Please can you request that HDC will permit us to submit our opinion after our meeting on July 13th. It is such a large application and so really ought to be considered in a meeting and not as individual comments from councillors.” A time extension has been requested but at the time of writing a response is still awaited. 4.1.5 FMW/072/19 – New Farm, Rideaway, Hemingford Abbots – S73 application to develop land without complying with conditions 2,6,8,10,11,13 and 20 of planning permission H/1424/98 to allow changes to the layout and operation of the site (acoustic barrier, surface water drainage, dust suppression, noise limit, processing waste outside, stockpile heights) CCC have written: “Your councils commented on this planning application in January or February this year. The applicant has made some changes to the proposed layout and boundary treatment and has submitted a transport statement, an updated noise impact assessment, an air quality assessment and a surface water drainage strategy. These documents are on the county council’s website along with the other new documents, all dated 30 June 2020, at: https://planning.cambridgeshire.gov.uk/online-applications/ using the reference FMW/072/19. I invite your council’s comments on the revised application by 24 July 2020. If you are unable to meet that deadline please let me know and we can agree a reasonable extension of time.” In January the Parish Council recommended refusal on the following grounds: • The extent of the changes are so great that they warrant a full application and should receive an Environmental assessment. • The application relates to soil screening and condition 15 needs to be amended to limit it to soil screening. • No evidence has been provided that additional small screening of the site is needed. • No transport/traffic information has been provided.

4.1.6 19/02559/FUL – Sycamore House, 8 Madeley Court – Demolition of existing dwelling and erection of replacement dwelling – to note response made between meetings The Parish Council supported the following application with the following comments: “The Parish Council supports the application but there is still some concern regarding the overshadowing of the adjacent property at no 10. The Council also welcomes the reduction in size of the proposed dwelling and the recognition of the impact of the original proposed dwelling on no 10, and in addition welcomes the intention to retain the sycamore tree in the front garden and to increase hedges etc in keeping with the open treed atmosphere of the road. The Council also comments: the current property has a footprint of 120m2 and the proposed footprint is 259m2 which would be the largest in the road - is this appropriate for the plot size and road; impact of the proposed large windows onto the road in terms of overlooking relating to no 5 and how it fits in with the street scene; the north east elevation appears to present a rather stark wall to the neighbouring property- could this be softened in some way; the windows on the south west elevation and their relationship to no 6. The Council also observes that the building fascia material does not appear harmonious with the other building fascia materials used along Madeley Court.”

4.1.7 Proposal for new public car park on London Road A resident has written: “I am sending this to members of Hemingford Grey Parish Council/Local Plan Group and the Great Ouse Valley Trust. Helen Dye, coordinator of St Ives Eco Action Group, has drawn my attention to an item regarding a proposed new public car park (in Hemingford Grey parish) linked to the proposed development of the old Murketts Garage on London Road, which is being discussed at a St Ives Town Council Meeting. See map on enclosed link for further information:- https://www.stivestowncouncil.gov.uk/_UserFiles/Files/_Agendas/98240-C20201006_-_Agenda.pdf That piece of land is a very attractive green space with distinctive wet vegetation. I would personally NOT like to see that become a car park, but left as a green space. There is always plenty of parking available in the Dolphin car park but people park on London Road because it is free! Further, if the proposal is for free parking on this site, then that should be opposed on the grounds that free parking encourages more car use and discourages car sharing and use of public transport. Has there been a survey of car parking needs and car parking space in St Ives? In any case - that piece of land floods in winter just like the Dolphin Car Park. I would prefer that this piece of land is donated by the developers and developed as a mini-rewilding area. If it is not cut it will develop into willow woodland etc with interesting associated flora and fauna - part could still be cut to create diversity i.e. managed rewilding. If they don't want to 'donate' it, would they sell it? We could then raise the purchase price by local donations. I might buy it myself if the price is reasonable and put a covenant against any development! Please, let's not have any more development near Hemingford Great Meadow - the shabby Dolphin Hotel and its car park is already a bad enough blot on the meadow/river landscape.”

Cllr Waters has checked and the site is not in Hemingford Grey parish. He writes: “The land in question is now within St Ives Town Council boundaries but adjacent to Hemingford Grey parish. Notwithstanding that fact the proposal is clearly of great interest to the parish and its residents. The parking situation in London Road and the Dolphin needs addressing for sure.”

David Stewart, Chair of the Civic Society of St Ives has also written: “I see that tomorrow evening St Ives TC are to receive a presentation from Loachailort Ltd. https://www.stivestowncouncil.gov.uk/_UserFiles/Files/_Agendas/98240-C20201006_-_Agenda.pdf Item C.14 refers to land in HG, they want to ruin part of the Meadow!”

Cllr Meredith has written to St Ives Town Council:

“It has been brought to my attention that St Ives Town Council will at its meeting tomorrow be considering a letter from Lochailort. In the letter there are details of a possible gift of a plot of land to the town council for a car park. The land is adjacent to the parish of Hemingford Grey I am attaching an image that shows the location of the land to the boundary between St Ives and Hemingford Grey. As you will appreciate this possible gift is of interest to the Parish Council and we would therefore wish to consider the possible gift from our perspective. The Parish Council met yesterday evening so will not be able to discuss the proposed gift until its next meeting on July 13th. I would be grateful if you could inform your council that we are aware of this possible gift of land for a car park and that it will be an agenda item for our July meeting.” 4.2 To consider and note any HDC planning decisions (supporting information is available on the Planning Portal https://publicaccess.huntingdonshire.gov.uk/online-applications/ The search criteria is the application reference. 4.2.1 20/00535/HHFUL – 24 Weir Road – Proposed side and rear extension and internal alterations – Permission granted 4.2.2 20/19/01140/TREE – 2 Mitchell Close - Withdrawn 4.3 Tree Works applications 4.3.1 20/01111/TRCA – Limes Park, London Road, St Ives 4.3.2 20/01032/TRCA – 3 High Street 4.3.4 20/01006/TRCA – 6 Langley Way 5. Matters Arising The Clerk advises the Parish Council to defer matters until a future meeting if information is not available rather than the next or a specific meeting. If the Council’s minutes record the next or a specific meeting the Clerk has to include on the agenda even if no information has been received. 5.1 (5.1) CCC LHI bid 2021/2022 – Proposal that the council approves the application subject to minor amendments agreed by the Clerk and Chair Cllr Meredith writes: “This is a draft document and Robin may send you a revised version early next week. Proposal that the council approves the application subject to minor amendments agreed by the clerk and chair. Cllr Meredith has also sent in the following supplementary information: “LHI bid for Hemingford Parish Council July 2020 additional information.

There are 4 roads entering the village centre

1. Gore Tree Road from the A1307. This is a straight road entering the village and allowing access to Hemingford Abbots via Manor Road. The 30mph limit starts at the village gate and from there is becomes a residential road. There are traffic calming measures and a pavement on one side of the road. Gore Tree Road becomes Braggs Lane which has no pavement and at the High St end is narrow and between high brick walls. The visibility at the junction is poor and only one vehicle can move through the junction at a time. 2. Manor Road this provides road access to Hemingford Abbots. There is a pavement along one side of the road traffic calming measures. There is a narrow double bend near the Pavilion and the pavement is very narrow on the bend. It is a residential road and the Pavilion provides sport and community facilities for the 2 parishes. 3. Marsh Lane this road links the A1096 with the Pound Road and is used by residents and visitors to access the village centre and Hemingford Abbots. The 30mph starts at the village gate and there are traffic calming measures. From there it is a residential road with pavements from both sides. Anecdotal evidence suggests it operates as a rat run when the traffic for St Ives queues back at rush hour. 4. St Ives Road and Hemingford Road this is the main route into the village centre and Hemingford Abbots from St Ives and goes past the pre-school and primary school. There is a thirty mile limit all the way from the junction with the A1096 and a 20mph limit operates at the

school at key hours. There are traffic calming measures. There is a pavement at places one side of the road but from the school into the village centre it is both sides. There is a designated cycle path between ??? and ?? which then rejoins the road.

Staggered road junction

There is a staggered junction that involves the following roads (see map below). Manor Road/ Glebe Road provides the through route for vehicles between Hemingford Abbots and St Ives. This junction also crosses with Gore Tree Road/Braggs Lane that provides access to the A1307 and the High Street and the river. The junction forms part of National Cycle route 51. So the junction is used by vehicles, cyclists and pedestrians. There are no pavements serving all sides of the roads. Visibility is restricted and motorists and cyclists cut the corners.” 5.2 (5.3) Communities Capital Fund – to consider report and any recommendations The Chairman to report. 5.3 Installation of defibrillator – update and to consider who should pay for the electricity, to identify dates for training, and to nominate a member to carry out checks JW Electrical have been contracted to install the defibrillator at an approximate cost of £135.60 and the defibrillator has been delivered to them. London Hearts have written: “Application for a defibrillator and external locked cabinet – Ref: 2554 I can confirm that your donation has been received and we are ready to proceed to the next stage. I am now arranging dispatch of your order. Delivery will be made to John Woodcock as directed. This is made by DPD courier usually within 5-7 working days.

As part of our package, London Hearts can provide a free 45-60 minute CPR and Defibrillator awareness training session for up to 50 people. This is arranged at a time and place to suit you and is delivered by a qualified trainer, who will provide you with essential skills that will help you to feel confident to apply what you have learnt quickly and effectively in the event that you are faced with a real life emergency. Anyone can attend the training session. Previous experience or first aid qualification/training is not necessary.

We like to send out your equipment prior to your training date so that our first responder can check your defibrillator when they conduct your training session. Therefore once you receive your defibrillator please email me with the location for the training along with 3 or 4 dates and times which are convenient to yourselves for the training to take place and I will thereafter liaise with our first responders to confirm one of your proposed dates. Please allow at least 3-4 weeks for the training to be organised so that this allows time for our first responders to confirm the date and thereafter for you to give your attendees notice of the arranged session.

At present due to the current coronavirus pandemic, no training sessions can be booked until the situation is under control. In the meantime please find herewith an online link to training: https://www.youtube.com/watch?time_continue=8&v=1v_tM6eUGaU&feature=emb_logo

Upon receipt of your defibrillator you will need to email your local ambulance service to register the same. Each ambulance service area has a different system of registration but they all require similar information such as; Model of Defibrillator, Serial Number, Location, Hours of Availability, Expiration Date of Battery and Pads. All information required is contained with your Defibrillator.

I confirm that your local ambulance service area is East of England and the contact email is: [email protected].”

The Head Teacher has written:

“I can confirm that we are happy for the parish council to go ahead with fixing a community defibrillator to the front of the school building. It will best be located on the wall to the right of the front entrance doors. Once restrictions allow someone to pop down, I am happy to meet and work out any further details. A quick question on the power. Would it need to run off school electricity? If so, we would need to explore funding this.” 5. Finance, procedure and risk assessment RoSPA report – response from manufacturers regarding climber Wicksteed have written: “The item is a Commando Climber and predates EN1176, hence the failure to meet the standard. My advice for the customer would be to conduct a risk assessment and then record the outcome of the assessment for future use, so that any further reports that highlight this issue can be dealt with.”

6.1 To receive the financial report and approve the payment of bills Attached 6.2 Clerk report on any actions taken using delegated powers or because of risk or health and safety The Clerk used delegated powers for the following: • Accept an informal quotation for approximately £135.60 from JW Electrical for installation of the defibrillator • Approve a payment of £45 for Neighbourhood Plan training • Order playground urgent works with Playground Supplies Ltd for £2,395 plus VAT which was the cheapest of the quotes received • To refuse an application for an additional inscription on a memorial as the applicant did not hold the exclusive rights and the proposed wording was misleading. At ICCM training the Clerk and Deputy Clerk were told that the Council could move to two yearly rather than annual inspections of the cemetery. 6.3 To consider any matter that is urgent because of risk or health and safety and to consider a programme of regular play checks and who should carry them out 6.4 To consider a report from the F& P Working Group on the Assets Register The Chairman to report and make recommendation. 6.5 To carry out a review of the effectiveness of the system of internal control that has been in place during the year under review (between 1 April 2019 and 31 March 2020) including consideration of whether the Parish Council may formally need to write off the LCPAS overdue payment as unrecoverable 6.6 To consider the Internal Auditor’s report Bill Lewis has written “I have completed the internal audit of the Parish Council's financial records for the year 2019/20. I am pleased to confirm I found the records well kept with no issues of any significance.

I agree that: The income for the year came to £133,672.83 The expenses came to £137,683.87 The parish funds consequently reduced from £175,992.61 at 31 March 2019 to £171,981.57.

The deficit for the year is principally due to some £32K being spent on street lighting.

The reserves at 31 March 2020 stood at: Cemetery £30,000 Pedestrian crossing £5,000 Drainage £1,500

N&P Grant £5,180 General £130,261.57

I note the intention to review the reserves after year end and with the intention of releasing the Pedestrian Crossing reserve and increasing from general funds the Cemetery reserve to £40,000. I understand from the figures provided it is hoped the Cemetery reserve can be increased by £10,000 each year for 2020/21 through to 2022/23. As you know I have commented in the past that the reserve for a new cemetery was likely too low and needed to be reviewed and I agree the council are being prudent in budgeting to increase the reserve.

I agree that the assets register should be reviewed and consideration should be given to writing off from the list various pieces of IT equipment that cannot be located. If they have gone missing and are very unlikely ever to reappear then there seems no purpose in keeping them on the register. The average lifespan for a lap top is now 3 years and for a printer 3-5 years. I gather at least two of the items are several years old so this may provide some additional justification for the council writing these off.

I have completed the annual internal audit report but as last year have left blank question K as it does not appear relevant as the council has too much income and expenditure to be exempt from a limited assurance review.”

6.7 To prepare the Annual Governance Statement (Section 1 of the Annual Return) – Attached 6.8 To approve the Annual Governance Statement by resolution 6.9 To consider the Accounting Statements (Section 2 of the Annual Return) - Attached 6.10 To approve the Accounting Statements by resolution 6.11 To ensure that the Accounting Statements are signed and dated by the person presiding at the meeting 6.12 To appoint a member with responsibility for Child Protection The Policy states “The Clerk will ensure every member of staff, volunteers and the Council knows the name of the designated Councillor responsible for child protection.” The Clerk suggests for ease of administration this is always the Chairman. 7. To receive reports and items from committees, working groups and members for information only unless stated 7.1 Neighbourhood Plan Steering Group Cllr Meredith to report. Cllr Meredith is currently acting as Project Manager for the Neighbourhood Plan Steering Group. 7.1.1 Neighbourhood Plan Review including proposal that the Parish Council agrees to pay up to a maximum of £500 for a zoom workshop facilitated by Natalie Blaken of Cambs ACRE to review progress on the NP and to establish the next steps for the NP process Hemingford Grey Neighbourhood Plan Review July 2020 Proposal to council that the Parish Council agrees to pay up to a maximum of £500 for a zoom workshop facilitated by Natalie Blaken of Cambs ACRE to review progress on the NP and to establish the next steps for the NP process. Council is asked to note that Councillor Anne Meredith is currently acting as Project Manager for the Neighbourhood Plan Steering Group Background information The Neighbourhood Plan Steering Group had planned for the initial survey to take place in March – April 2020 along with associated consultation events. However the timetable coincided with the growing public health emergency caused by Covid 19. It was evident that by mid March that events would have to be cancelled even before the official lockdown; for example the NPSG meeting was cancelled on March 17 2020. A Neighbourhood Plan update was delivered to every household in early March The survey was delivered to all households over the weekend of March 13 th and 14 th .

Children at Hemingford Grey Primary School completed the survey before the schools closed and lock down began on March 23 rd . As a result the response rate for the survey was low at below 20% (final response rate still to be calculated) The following events to raise the survey’s profile and to gather the views of younger people and businesses were also organised and had to be cancelled. • Pre school play group • Cubs and Scouts to complete the survey • Pizza events with local young people • Drop in sessions for local landowners and businesses

The NPSG did not meet in March, April, May or June. (Hemingford Grey Parish Council did not meet in April 2020) Cambs ACRE had been commissioned to do the following • Socio economic report • Policy context

In June once the lockdown restrictions permitted people to meet in the open air some activity restarted. This activity is centred on providing back ground information for the NP process. The projects are also tying in with projects being undertaken by the parish council on verges and a wish to create an environmental plan for the parish. A small group are working on the landscape surrounding the built up areas. A second group are slowly working their way around the built up areas taking photographs of the street scene and verges and green spaces. All this information is being fed into a database so that later on in the process we will have the information for the planning policies that emerge from the NP process.. Natalie Blaken (our consultant) has also advised that we could think about our viewpoints and other aspects that are important to the parish. In addition we could do some audits for example play areas and I am sure there are other aspects of the parish that we could do audits for. The Community Engagement Strategy Documents had been completed prior to lockdown however the pandemic means that some of them need revision. In such a fluid situation this could mean monthly revisions! So it is proposed that when events/activities in the future do take place that documentation will be produced detailing objectives, strategy and how residents and interest groups will be involved. It is likely that there will be restrictions on people’s lives for months to come. In addition it is important to note that residents will be wary about even small meetings. This may continue until a vaccine is available for all residents. Natalie Blaken and Cambs ACRE have been asked to provide a quote for a re-boot workshp in either August or September where it is likely the 2 reports provided by Natalie and the results of the survey will be reviewed and discussions about what further consultation will be needed before the scoping workshop can be held. The Parish Council will be asked to pay for this and not apply for grant funding as it was felt that the NP needed to be reviewed in the light of Covid 19 before further grants were applied for.” Councillor Anne Meredith

7.1.2 Proposal for Workshop to move forward the Neighbourhood Plan (AM) 7.2 Proposal that the Parish Council facilitates a kerb side collection for Godmanchester Food Bank on Sunday 18 October and that expenses of £50 be approved to cover any expenses Cllr Meredith reports:. “Collection for a local Food Bank Council requested that Godmanchester and St Ives Food Banks were contacted to establish if they supported households from the parish. Godmanchester based on post code data were able to inform me they had supported residents on 32 occasions in the last 12 months. St Ives had supported 9 clients but did not have the ability to use post codes so may have supported additional households in the

parish. I would suggest we collect on behalf of the Godmanchester Food Bank as they are affiliated to the Trussell Trust and will be able to provide us with promotional material. The two food banks do work together.” 7.3 Proposal that the Council in principle nominates the area west of the allotments as a Conservation Area Cllr Meredith to report.

7.3.1 Proposal that quotations be obtained for an additional fence to be erected west of the current allotment fence and for a native mixed hedge to be planted, a seep hose also to be quoted for and a biodegradable weed suppressing membrane to be included in the quote. The contractor will be required to replace any trees that die within the first two years . The fence is to protect the young trees from deer and other animals and is hoped to be removed once the hedge becomes established (3-5 years). 7.3.2 Proposal that the Tree Group be asked for advice on the species to be planted and the height of the whips to be used and the location of the additional fence . 7.3.3 Proposal that the Clerk having consulted with the Tree Group will ask for quotes to obtain a range of fruit trees to be planted in the space between the allotment boundary and the tall hedge bordering the play area in Daintree Green. Trees will be planted by the Tree Group. Stakes will also need to be quoted for. 7.3.4 Proposal that the mowing regime for the area will be reviewed with the intent of only close mowing a mower width strip through the area to allow access to the allotments . All quotes to be taken to the September meeting of the Parish Council for approval.”

7.4 EWG report and recommendations (not detailed elsewhere on this agenda ) 7.4.1 (67&89) Propose that the Green Working Group be set up with an immediate task of producing a ToR (specifically including the scope of their work) for consideration in September 7.4.2 (74) Propose purchase of 1000 snowdrop bulbs for planting near village sign. BS Snowdrop (Common) Bulbs (Galanthus nivalis) £160 BS Snowdrop (Flore Pleno, Double) Bulbs (Galanthus nivalis f. pleniflorus) £186 7.4.3 (78) Propose the installation of 3 new LED lights and long brackets on Mill and Meadow Lanes per quotation from K&M 7.4.4 (85) Propose review of responsibilities for play areas and other Handyman responsibilities in the light of Covid and continuing absence of our Handyman 7.4.5 (87) Propose actions if necessary for YES estate boundary fence and repair/replacement of same 7.4.6 (89) Green Policy – proposal that Cllr Jakes, Roger Mitchell, Peter Quest & Chris Bowden form Green Working Group to draft a parish policy for climate change and other green issues. 7.4.7 (90) Propose that, subject to recommendations in the parish tree survey, further survey and action be carried out as necessary to ensure the safety of the oak tree in Vicarage Fields. 7.4.8 (91) Propose that half size allotments be allocated if available and if requested. Please note that the Clerk has not requested that the allotments be split. A tenant requested it! The Council last considered this a few years ago and decided the allocation of plots was correct at that time 16 full plots and 14 half plots. If the Council is amenable to splitting this plot then it would be 50% half plots and 50% full plots. At the moment there is a waiting list so it shouldn't be difficult to let the half plot. Increasing the number of tenants increases the administration.) 7.5 Report on Great Ouse Valley Trust and proposal that the report be noted and that the Parish Council endorses the Strategic Plan Cllr Waters to report. He writes:

“Report on GOVT Partner Zoom meeting 30 June 2020 HGPC are a partner to the Great Ouse Valley Trust which seeks to ‘promote for public benefit the conservation, restoration, and enjoyment of the landscape, wildlife and heritage of the Great Ouse valley and environs in the county of Cambridgeshire. The Strategic Plan for GOVT is appended. The meeting was held to consult on this plan with partners and to agree the Actions and Ambitions for 2020-2024. Cllr Waters attended on behalf of HGP along with representatives of other PCs and partners. Currently most representation is from Godmanchester to St Ives and the parishes in between. The Trust complements the still outstanding application for AONB status for the Valley. The Chair is Graham Campbell from Godmanchester. He noted that GOVT’s opposition to the so called Third River Crossing (somewhere between Huntingdon and St Ives) had contributed to seeing the plans withdrawn by the Cambridge & Peterborough Combined Authority. The meeting discussed how to increase partnerships with different interest groups so far unrepresented including landowners & tenant farmers, river users (especially the boating and fishing communities) and the many different national and local societies. There have been successful meetings with CCC and the landowner on improving the Ouse Valley Way around St Ives (avoiding Meadow Lane and its heavy lorries) and on creating a new map of the OVW with Imray. Money has been granted by the A14 project and a ‘Friends’ group is being set up As a PC we need to be aware of the help that GOVT will provide for the maintenance of footpaths, the encouragement of cycling and the promotion of environmental initiatives and good practice at PC level in the absence of funding from county and district levels. PCs were encouraged to keep GOVT on their agendas and to continue a dialogue. Proposal: That the report be noted, and that the PC endorses the Strategic Plan .” Two documents - Great Ouse Valley Trust Three Year Strategic Plan and Constitution - attached. 7.6 Proposal that the Parish Council considers a request from Hemingford Hub that the Parish Council develops a safeguarding policy to cover engaging with vulnerable adults Cllr Elliott to writes: “Hemingford Hub would like to put forward a suggestion to ask the parish council to develop a safeguarding policy to cover engaging with vulnerable adults for possible future funding applications. This would be especially useful for the Coronavirus Community Fund and the National Lottery. We note that Hemingford Abbots parish council has such a policy.” 8. To consider correspondence/communications received 8.1 Resident – request for illustrated maps showing points of interest “There is a map of Hemingford Grey in the display board at the village shop, but how about a couple of illustrated maps showing points of interest, with some interesting facts about them, situated at places where people other than those who know the village might walk? We have had a lot of non- resident walkers passing through recently and when working outside my house, I'm constantly answering questions. One possibility is in Love Lane but I'm sure the councillors can think of others that may be more suitable. Even Hemingford Abbots has a better map, and it's a far less interesting place!” 8.2 Resident – Request for a slipway “I think a slipway to launch boats would be a valuable benefit. It would make regatta practice far easier, and quite a few people launch canoes, with varying degrees of success, at the end of the High Street. It would improve safely and if permission can be obtained from the landowner (I think it might be county council land), it would be relatively inexpensive to build, and would require little or no maintenance.” 8.3 Hemingford Grey School – Invitation to participate in Hemingford Grey Primary School book project The School writes: “Information has been sent to our school community with regards to an exciting project we are developing to compile a book. We would very much welcome contributions from the village community and invite Hemingford Grey Parish Council to be a part of our project. I have attached a letter which further outlines our ideas; please do email any contributions and you are of course very welcome to call me if you would like to talk about this further.” Letter outlining details of project attached.

8.4 HDC - Review of Statement of Licensing Policy - Consultation Consultation letter attached. 8.5 NALC – New Model Code of Conduct Consultation “The Local Government Association (LGA) has launched a consultation on a new model member code of conduct . High standards of conduct and behaviour are of huge importance to the local (parish and town) council sector as they are needed to protect the integrity of decision making, maintain public confidence, and safeguard local democracy.

NALC therefore strongly encourages local councils and county associations of local councils to consider the proposed new model member code of conduct and respond to the LGA consultation before the deadline of 17 August 2020.

We all know the impact that poor behaviour, bullying and harassment can have on individuals and on local councils as organisations, so it is vital we continue to work as a sector to improve standards and push for further reform, at both local and national level.

Therefore, while NALC will be responding to the consultation and engaging further with the LGA, we are also calling for further action by the government to introduce a new power for local authorities to suspend councillors for a period of up to six months, and for the Committee on Standards in Public Life to review progress on the implementation of the reports wider recommendations.”

https://www.local.gov.uk/local-government-association-model-member-code-conduct- consultation?mc_cid=53d4c29919&mc_eid=d74d311930&utm_campaign=53d4c29919- EMAIL_CAMPAIGN_2018_06_08_03_15_COPY_01&utm_medium=email&utm_source=Members &utm_term=0_206970988f-53d4c29919-323654529

9. Closure of meeting

HEMINGFORD GREY PARISH COUNCIL FINANCIAL STATEMENT

£ Jul-20 Balance B/Forward 210983.07

ADJ'S + Chq's Approved at Previous Meeting Adjustments SALARIES & PENSION ENTERED TWICE 126.50

Payments SALARIES AND PENSION JUNE -1330.80 HSSC GRANT -2310.00 VICTOIRE PRESS NEWSLETTER -422.00 NORFOLK ALC NHP TRAINING -54.00 ROYAL MAIL NHP FREEPOST -1.69 MICK GEORGE GRANT REFUND -1866.59 CAME AND CO INSURANCE -1302.09 UKPN STREETLIGHT 198 -827.00 LONDON HEARTS DEFIBRILATOR -1441.00 UNITY TRUST BANK SERVICE CHARGE -0.60 UNITY TRUST BANK SERVICE CHARGE -25.35

Receipts PLOT 30B ALLOTMENT RENT & DEPOSIT 38.28 PLOT 24 ALLOTMENT RENT & DEPOSIT 70.31 PLOT 6 ALLOTMENT RENT & DEPOSIT 71.87 PLOT OLD490A INTERMENT FEE 340.00 PLOT 12B ALLOTMENT RENT & DEPOSIT 35.95 PLOT 24 ALLOTMENT RENT & DEPOSIT 71.87 SANTANDER INTEREST 12.15

Total Fund movement -8814.19 Balance revised after adjustments 202168.88

Bank Reconciliation Item Funds Statement Outstanding Unity Trust Current Acc 3503.62 6,510.84 -3,007.22 Unity Savings Acc 5180.06 5,180.06 Santander Current Acc 151136.07 151,136.07 Santander Deposit Acc 42349.13 42,349.13 Total 202168.88 205176.1 -3007.22

Expenditure for month Amount (£)

SALARIES & PENSION K FERGUSON GRASSCUTTING 7236.00 LGS SERVICES ADMIN SUPPORT MAY 2211.75 SSE STREETLIGHT ENERGY 152.98DD WAVE ALLOTMENTS WATER 16.43 K&M STREETLIGHTS STREETLIGHT MAINTENANCE 87.88 RS MEMORIALS MEMORIAL MAINTENANCE 810.00

Total Expenditure 10515.04

Balance c/f 191653.84

Notes: Late invoices will be brought to the

HEMINGFORD GREY PARISH COUNCIL Environment Log 2 July 2020 Ser Date Issue Comment Response Action Status 2 July 2020 WHO! Due Date No Need to reclaim unused fee for traffic controls Council accepted proposals for 89 lamps Orders placed on UKPN Completed but see 78 Refund from UKPN 9 Apr -18 Village street lights for 119 and resist Completed and 25 columns on 14 Jan 19 and K&M in Feb/Apr 19. below now received invoice for Manor Rd crossing Dog poo bins on Location for these to be advised by Cllrs Locations agreed by Cllrs Installation ordered. 19 June 18 Both bins stored with DC Clerk ASAP YES Estate Puttick and Dew Puttick & Waters Bins have gone missing

Speed indicating Sign now in use for 6 weeks. Bi Continuous monitoring – Keep in touch with other K&M turned sign for 45 April 19 To roads sub group n/a sign directional stats now being recorded see 3 graphs printed. users incoming traffic

The new hedgehog warning sign could Road and animal Deferred by PC for more Awaiting JF action on 51 June 19 help with slower speeds and fewer road Considered by PC in July To roads sub group n/a safety. information more info kills of small animals.

Replace Bin at Bin outside shop is rusted and needs Need to order 56 Sep 19 Approved by PC Installation ordered Clerk asap Shop replacing replacement Various footpath and road signs not For Thorpe see 70 Continue to report on Consider CCC lack being repaired/replaced and railing Gather further site below. Ask 62 Oct 19 CCC website. Should we To roads sub group n/a of maintenance around ditches in potentially dangerous specific evidence complainants to put on do more? condition CCC web site Spring growth showing Tree clearance Some lights need clearance of branches RSW, DD identified Asking for quotes from 63 Nov 19 more problems. Both PC To roads sub group n/a around lights and/or addition of cantilever arms needs 28/1 K&M and CCC lights Climate Change CCC have published New Climate Change and Environment and Environment Strategy and Action To be considered by next Resolution passed at Feb 67 Dec 19 See 89 below To Green sub group n/a Strategy Action Plan for Cambridgeshire and require PC EWG meeting PC meeting Plan for Cambs. comments by 31 Jan Broken manhole New Highways officer 68 Dec 19 cover outside No 9 Finally accepted as CCC responsibility Keep chasing Highways Nothing yet Clerk asap has in progress St Ives Road

Broken safety This was reported to CCC and Emma PC agreed Clerk to get Ordered from Work completed by 70 Jan 20 fence at end of The from Highways has verbally declined Clerk Completed quotations Stancombe after tender Stancombe in June Thorpe responsibility. Phone call from new This has been damaged for some time Damaged footpath Highways officer – 71 Jan 20 but is now dangerous for walkers and Reported to CCC on-line Await CCC response CCC ASAP next to village sign ongoing programme pram pushers on dangerous bend. for footways delayed. Ser Date Issue Comment Response Action Status 2 July 2020 WHO! Due Date No PC resolved to pursue Resident request Apparently CCC have suggested shared PC asking CCC for 73 Jan 20 other LHI project for To roads sub group n/a for kerb Church St expense with parish in 2015? quotation 20mph limit Bulb planting in EWG have asked that sites be identified 74 Jan 20 Suggested 17 Oct to PC Approved by PC 8 June AM, JF 17 October autumn for bulb planting in autumn 20 and that

Paint on Daintree Paint daubed on equipment and play Get quotes for clean Quote accepted by PC in Has been cleaned but 76 Apr 20 n/a Completed playground area surface up/repairs June may need repainting

Pass to tree wardens for Tree survey field work Trees next to No 11 Request from resident to reduce trees 77 Apr 20 recommendations (and With tree wardens complete but report Clerk, Tree wardens July Vicarage Fields next to their fence tree survey) not yet received Quotations received Lights in Meadow Resident queried efficacy of 171 and Passed to EWG at March Quotations requested 78 Apr 20 and proposal to be RW Jul 20 Lane asked for new one in Meadow Lane meeting. from K&M made Will need to consider HDC say two other Review Current status in paper circulated. EWG to make proposal current situation; (but much smaller) 81 May 20 maintenance of Response from HDC received. Useful info to PC for a study of RW Autumn? possible changes; costs parishes have taken grass in parish and examples possible ways forward and implications. complete control Proposal for 28 th Nov EWG to suggest date for autumn tree 82 Jul 20 Tree planting (National Tree Planting Approved by PC 8 June Tree group 28 Nov planting Week)

83 Jul 20 Parish litter pick EWG to suggest date for litter pick Proposal for 19 th Sep Approved by PC 8 June JF 19 Sep

Suggestion for open noticeboard for PC Noticeboard for Quotes to come to PC 84 Jul 20 and allotment holders two way Proposed to PC SJ July allotments on 13 Jul communications from SJ. Post notices in Daintree, Re-opening of Clerk preparing suitable 85 Jul 20 Playgrounds to re-open on 4 th July Mitchell Close & YES Notices awaited RW/RA July playgrounds notices to be posted. estate.

Maintenance on Complaints from YES Estate on grass RW made contact with Clerk requested details 86 Jun 20 Awaiting details Clerk Ongoing YES Estate cutting residents’ group of cuts from Fergusons

Need to decide whether Fences on YES Clerk has raised issues about state of Photos from Clerk 87 Jul 20 fences can be repaired Clerk July Estate fencing and use of barbed wire awaited or need to be replaced Resident suggestion that a slipway for RW to discuss with Resident request Needs ‘concrete’(!) 88 Jun 20 small boats be revived or replaced at resident possible ?? ?? for public slipway proposal. end of High Street solutions Ser Date Issue Comment Response Action Status 2 July 2020 WHO! Due Date No Proposed Green working group to draft a parish policy for managing parish Set up sub group with SJ, + Roger Mitchell, Green policy for EWG proposes a sub Proposal to PC on 13 th 89 Jul 20 owned land and for engaging with immediate remit to Peter Quest, Chris Sept 20 the Parish group July residents and landowners on wider draft a ToR Bowden environmental issues. Review any Await survey but Tree Damage to Oak Very large branch came down on 1 st Get imminent Parish recommendations from Warden to assess and 90 Jul 20 tree in Vicarage July. PC has cleared but we must MC, Clerk July 20 Tree Survey asap the survey & propose as further expertise to be Fields urgently establish the safety of the tree necessary to PC contracted if necessary EWG recommends that Clerk has suggested that PC allotments Proposal to PC on 13 th 91 Jul 20 Allotment splitting Considered by EWG half plots be allocated if Clerk July 20 should be available as half plots July available & requested

Proposals for July 13 th PC meeting 67&89 Propose that the Green Working Group be set up with an immediate task of producing a ToR (specifically including the scope of their work) for consideration in September 74 Propose purchase of 1000 snowdrop bulbs for planting near village sign. Clerk to obtain quotes for September meeting. 78 Propose the installation of 3 new LED lights and long brackets on Mill and Meadow Lanes per quotation from K&M 84 Propose installation of notice board for allotments from quotes received 85 Propose review of responsibilities for play areas and other Handyman responsibilities in the light of Covid and continuing absence of our Handyman 87 Propose actions if necessary for YES estate boundary fence and repair/replacement of same 89 Green Policy – proposal that Cllr Jakes, Roger Mitchell, Peter Quest & Chris Bowden form Green Working Group to draft a parish policy for climate change and other green issues. 90 Propose that, subject to recommendations in the parish tree survey, further survey and action be carried out as necessary to ensure the safety of the oak tree in Vicarage Fields. 91 Propose that half size allotments be allocated if available and if requested.

Strategic Plan Great Ouse Valley Trust

Contents

1. Background

2. Current Concerns (i) Population Growth (ii) Green Spaces (iii) Infrastructure (iv) Climate Change

3. Planning for the Future

4. Introduction to the Great Ouse Valley Trust (i) Vision (ii) Mission

5. GOVT Ambitions and actions 2020 -24

Dated June 5th, 2020

1 | P a g e

1. Background

The Great Ouse Valley in Cambridgeshire, from St Neots to Earith, is a remarkable place; its distinctive landscape contains a significant natural, cultural and built heritage. Unfortunately this is often unappreciated - by its own inhabitants, who fail to value the familiar, and by the wider (car-bound) public who can be unaware of this beautiful water and meadow landscape because much of it is only accessible by boat, bike or on foot. In addition, a prevalent misperception that beautiful landscape requires hills or mountains, leads to the Valley being literally, and figuratively, overlooked.

In the 21C, the Great Ouse Valley in Cambridgeshire is under increasing, sustained pressure. Changes in farming practice are reducing the natural bio-diversity. A rapidly expanding population brings more development from housing, industry and roads – and this is frequently large-scale, intrusive and insensitive. In the short-sighted rush for economic gain, the need for natural green space for the well-being of the population is frequently overlooked or disregarded. The Great Ouse Valley can provide an abundance of superb natural green space – as long as its finite resources are not compromised or further eroded.

These concerns resulted in local realisation that The Great Ouse Valley merited designation as an Area of Outstanding Natural Beauty (AONB) or its equivalent. AONB designation would provide the best protection from adverse planning, infrastructure and agricultural-led changes. This was essential and long overdue.

In consequence, an ‘AONB Working Group’ came together to apply for and promote AONB status for the Great Ouse Valley from St Neots to Earith and also along the Ouse Washes from Earith to Downham Market. A formal application for AONB designation was submitted to Natural England (NE) in 2014. The application has not yet been determined. This is due, primarily, to budget cuts for NE, and also because, since 2018, the governmental ‘Glover Report’ is examining the system of the UK’s National Parks and AONBs, including whether or not more should be designated.

2. Current Concerns

Since the application to NE in 2014, the need for action to protect the Great Ouse Valley - with or without AONB status - has increased radically. As a result the Great Ouse Valley Trust (GOVT) has been formed to meet that need.

The (main) pressures on the Great Ouse Valley are:

i. Population Growth Cambridgeshire, driven by the economic success of the high tech, bio-tech and cluster of advanced businesses centred on Cambridge and its university, is one of the fastest growing counties in the UK. The downside to this boom is the need for more housing, infrastructure and water. Planning is frequently for the short term, with insufficient regard for sustainability and the environment. ii. Green Spaces Cambridgeshire has one of the smallest percentages of land managed for nature in the country. Only 8.5% of the county is covered by natural green spaces. The meadows and open land of the Great Ouse Valley are thus of enormous value - naturally, aesthetically and functionally. iii. Infrastructure More roads bring more traffic. It is evidenced by bodies such as CPRE and Friends of the Earth that new roads do not ‘solve’ traffic problems. The expansion and new routes of the A14 and A428 between Cambridge and the A1 adversely affect the Great Ouse Valley;

2 | P a g e

they intrude on the landscape, detract from its beauty, increase air and noise pollution, and disrupt wildlife and habitats. iv. Climate Change. The flood plain meadows of the Great Ouse Valley are essential spaces for the holding of flood waters to prevent inundation of homes and businesses in times of flood. With the increase of severe weather events, as well as predicted rising sea levels, flood plains must be protected. At the same time, water availability is a key risk for Cambridgeshire as it is the driest part of the UK. The increasing demand for water resources threatens the natural water resource in terms of water quality, aquatic habitat and biodiversity.

3. Planning for the future

The Great Ouse Valley Trust understands that, whilst an AONB designation would be the single, most effective, measure to protect, conserve and enhance the Great Ouse Valley, there are other things to be done towards achieving those aims. Foremost is securing a positive strategy for the Valley in Planning policies at all levels. GOVT will continue to work hard to ensure that the Great Ouse Valley has strong mention in any emerging Plans.

(It is noted that, until determined, the submission to NE for AONB status remains an active and relevant document.

GOVT has achieved inclusion of the GOV in the Huntingdonshire District Council Local Plan (to 2036), and in several Neighbourhood Plans drawn up by Parish and Town Councils.

4. The Introduction of the Great Ouse Valley Trust

The Charity was formed in October 2018 with the charitable objective:

To promote for public benefit the conservation, restoration, and enjoyment of the landscape, wildlife and heritage of the Great Ouse Valley and environs in the county of Cambridgeshire.

i. Vision

 The rich natural resource, habitat and environment of the Great Ouse Valley is able to thrive and is secure for future generations.  The area is valued as a significant part of the county’s natural green space.  The Great Ouse Valley is nationally recognised and valued for its landscape, its natural, built and cultural heritage, and its leisure attractions.  The Great Ouse Valley is enjoyed as a wonderful place to live and visit, with off-the- beaten-track areas to explore by foot, cycle, horse or boat.

This vision will be achieved by GOVT being the catalyst to bring together national organisations, local communities and individual people to work together towards this vision for the common benefit.

ii. Mission

 Support enhancement of landscape In order to evaluate the landscape, the Great Ouse Valley Trust seeks to collate existing base line data for the area. This will identity gaps in knowledge and research, and will facilitate future needs and work. Through partnerships and alliance working, GOVT will seek to identify priority improvements to the quality of the habitat and species through practical land and water management. 3 | P a g e

The Trust will endeavour to ensure that any biodiversity negative impacts will be, at least, balanced, but preferably outweighed, to provide biodiversity gains for the area.

 Strive for Protection

The Great Ouse Valley Trust will defend the valley against inappropriate development or activity which threatens its wildlife and biodiversity, beauty, tranquillity, and accessibility to the public. GOVT will engage with Local Authorities and relevant organisations to reflect climate change and its impacts upon the Valley. The Trust will promote this special place through positive local planning activity and engagement with elected representatives of local and national Government. GOVT will actively seek AONB status as well as other appropriate legal designations to provide the area with the best protection.

 Work for Promotion & Recognition – a sense of place, tourism & local economy The Great Ouse Valley Trust aims to create a holistic ‘Sense of Place’ for the Great Ouse Valley. This will encompass the natural heritage and beauty of the landscape as well as the cultural and built heritage of the area. This will be achieved through holistic ‘branding’. The Great Ouse Valley will be recognised as, and synonymous with, a special landscape of high natural value that is an attractive place to live and visit. This will be to the benefit of all, including local businesses and the local economy.

 Ensure Access - for all The Great Ouse Valley is an attraction for many different groups - walkers, dog walkers, birders, fishermen, boaters, horse riders, cyclists etc. GOVT aims to ensure that relevant and required information is available for all the various users, businesses, residents and visitors. Wherever practically possible, GOVT aims to ensure that access is possible for all abilities and needs.

 Develop Partnerships and Alliances: Groups working together The Great Ouse Valley Trust will seek to attract Partner Members who share its vision and who will work collectively towards its aims. GOVT will liaise with other groups and bodies who can assist with expertise. GOVT will continue to engage with statutory bodies and key groups who can help deliver the vision for the Great Ouse Valley.  Increase engagement – education, volunteering, Friends The Great Ouse Valley Trust recognises that knowledge and understanding of a place is fundamental to its appreciation. GOVT will support educational activity and programmes for individuals and community groups – people of all ages, interests and diversity – that increase knowledge of the Great Ouse Valley. GOVT will encourage personal involvement by establishing a ‘Friends of the Great Ouse Valley’ group

 Create a sustainable organisation The Great Ouse Valley Trust needs to develop sustainable income streams to fund the infrastructure of its organisation and the projects it wishes to deliver. GOVT must raise funds through grants, partnerships and donations if it is to have the capability of protecting the area for future generations. The Great Ouse Valley Trust needs to develop sustainable income streams to fund the infrastructure of its organisation and the projects it wishes to deliver. GOVT must raise funds through grants, partnerships and donations if it is to have the capability of protecting the area for future generations.

4 | P a g e

As a new organisation, GOVT will ensure good governance is embedded in its management and operations. Risks to the organisation and the delivery of its objectives will be reviewed on an annual basis.

5. GOVT Actions & Ambitions for 2020 - 2024

Engagement

1 Partnership Members Increase membership Ensure regular output to Partner Members. Begin a newsletter by Email Engage with Partner Members to share and increase knowledge Hold 2 events /year, e.g. meetings with prominent speakers or on-the–ground with guide Encourage Partner Members to hold their own GOV events Find a Patron.

2 Raise funding (say £20k) to run an office (share with CPRE) and employ PT staff. Continue requests for individual donations via website and fb. Seek larger benefactors – e.g. prominent local individuals and businesses Seek start-up grants for specific projects (HLF?)

3 Launch a Supporter / Friends-of the Great Ouse Valley

4 Volunteers – develop a volunteer network/database – ‘a green army’. Work with other conservation volunteers to develop expertise, share manpower and collaborate on projects

5 Continue to engage with Natural England and others to pursue AONB status

Awareness

1 Publicity & Communication with Website & Social Media. Facebook, Twitter etc. Seek expertise and help to build on and expand success of current work.

2 Publicity and promotion. Use all opportunities to promote the Great Ouse Valley as a landscape of national importance. Local Radio & TV, BBC Countryfile, features in the Hunts Post, The Villager and parish publications. Continue to offer speakers to local groups, Rotary, Round Table etc.

3 Further develop the GOVT brand as the ‘umbrella’ organisation for the Great Ouse Valley as a whole.

Activism

1 Continue to campaign with others against 3RC. Seek representation on decision-making groups. Lobby elected representatives at all levels. Press releases to all media to argue the case for GOVT and against 3RC

2 Attend and speak at relevant public meetings of CPCA, HDC and CCC

3 Gain audiences with decision makers such as HDC, CC and CPCA.

5 | P a g e

(and involve NT, RSPB, CPRE)

4 Continue to comment on significant planning applications

Projects: Identified and/or ongoing

1 Database to collate existing baseline data of the GOV Continue to seek grant aid for this project.

2 Willow planting, restoration of ancient willows and hedge reinstatement on Eastside & Westside Common (In Godmanchester parish but also the Hemingfords Conservation Area – so community participation) Project Partners are: HDC, GMC Freemen, Tenant farmers, GMC Town Council, FWAG, GMC Community Association Seek agreement with EA, NE, if required. Apply for grants - include Looker Fund

3 Ouse Valley Way Project in conjunction with Cambridgeshire County Council Highways Continue to act as liaison between CCC and parishes Surveying of route – 85% complete Waymarking & Interpretation Boards Bridge & Bank repairs Funds available: £35k from A14 plus £10k - both from CCC

4 Ouse Valley Way Registering of footpath from Meadow Lane to Busway as a Right Of Way No cost to GOVT.

5 Ouse Valley Way & GOV Tourist Information Production and distribution of leaflets and maps of OVW and also footpaths, cycleways and bridleways in conjunction with Imray and CCC Highways.

6. Improving access for horse-riders To work with the County Council and landowners to improve bridleway connections and access for horse riding.

Further and Future Projects

1. Landscape Partnership Begin engagement with HDC, NT, WLT, RSPB, CPRE in order to move towards a major Landscape Partnership Project with HLF funding. Apply for Stage 1 & 2. Then implement.

2. Summer Festival Partner members and or GOVT to organise individual events such as Nature, History & Archaeology walks Sponsored Walk of the whole (Cambs section) of the OVW in one day. Photo and art exhibitions Boating events Schools projects OVW Marathon in conjunction with BRJ club Sponsorship needed

3 Ouse Valley Way Work with CCC Highways and Landowners for new route from Holywell to St Ives. Work with Cambridge tech company to develop the GOV app

6 | P a g e

GREAT OUSE VALLEY TRUST CONSTITUTION

Date: September 2018

Registered Charity Number: 1179977

Registered Address: Town Hall, 1 Post Street, Godmanchester, PE29 2NB.

Date of constitution: September 2018 ...... 1. Name The name of the Charitable Incorporated Organisation (“the CIO”) is Great Ouse Valley Trust

2. National location of principal office The principal office of the CIO is in England at Town Hall, 1 Post Street, Godmanchester, PE29 2NB

3. Objects The object of the CIO is To promote for public benefit the conservation, restoration, and enjoyment of the landscape, wildlife and heritage of the Great Ouse Valley and environs in the county of Cambridgeshire.

4. Powers The CIO has power to do anything which is calculated to further its objects or is conducive or incidental to doing so. In particular, the CIO’s powers include power to: (1) borrow money and to charge the whole or any part of its property as security for the repayment of the money borrowed. The CIO must comply as appropriate with sections 124 and 125 of the Charities Act 2011 if it wishes to mortgage land; (2) buy, take on lease or in exchange, hire or otherwise acquire any property and to maintain and equip it for use; (3) sell, lease or otherwise dispose of all or any part of the property belonging to the CIO. In exercising this power, the CIO must comply as appropriate with sections 117 and 119-123 of the Charities Act 2011; (4) employ and remunerate such staff as are necessary for carrying out the work of the CIO. The CIO may employ or remunerate a charity trustee only to the extent that it is permitted to do so by clause 6 (Benefits and payments to charity trustees and connected persons) and provided it complies with the conditions of those clauses; (5) deposit or invest funds, employ a professional fund-manager, and arrange for the investments or other property of the CIO to be held in the name of a nominee, in the same manner and subject to the same conditions as the trustees of a trust are permitted to do by the Trustee Act 2000;

5. Application of income and property (1) The income and property of the CIO must be applied solely towards the promotion of the objects. (a) A charity trustee is entitled to be reimbursed from the property of the CIO or may pay out of such property reasonable expenses properly incurred by him or her when acting on behalf of the CIO. (b) A charity trustee may benefit from trustee indemnity insurance cover purchased at the CIO’s expense in accordance with, and subject to the conditions in, section 189 of the Charities Act 2011. (2) None of the income or property of the CIO may be paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to any member of the CIO. This does not prevent a member who is not also a charity trustee receiving: (a) a benefit from the CIO as a beneficiary of the CIO; (b) reasonable and proper remuneration for any goods or services supplied to the CIO. (3) Nothing in this clause shall prevent a charity trustee or connected person receiving any benefit or payment which is authorised by Clause 6.

6. Benefits and payments to charity trustees and connected persons (1) General provisions No charity trustee or connected person may: (a) buy or receive any goods or services from the CIO on terms preferential to those applicable to members of the public; (b) sell goods, services, or any interest in land to the CIO; (c) be employed by, or receive any remuneration from, the CIO; (d) receive any other financial benefit from the CIO; unless the payment or benefit is permitted by sub-clause (2) of this clause, or authorised by the court or the Charity Commission (“the Commission”). In this clause, a “financial benefit” means a benefit, direct or indirect, which is either money or has a monetary value. (2) Scope and powers permitting trustees’ or connected persons’ benefits (a) A charity trustee or connected person may receive a benefit from the CIO as a beneficiary of the CIO provided that a majority of the trustees do not benefit in this way. (b) A charity trustee or connected person may enter into a contract for the supply of services, or of goods that are supplied in connection with the provision of services, to the CIO where that is permitted in accordance with, and subject to the conditions in, section 185 to 188 of the Charities Act 2011. (c) Subject to sub-clause (3) of this clause a charity trustee or connected person may provide the CIO with goods that are not supplied in connection with services provided to the CIO by the charity trustee or connected person. (d) A charity trustee or connected person may receive interest on money lent to the CIO at a reasonable and proper rate which must be not more than the Bank of England bank rate (also known as the base rate). (e) A charity trustee or connected person may receive rent for premises let by the trustee or connected person to the CIO. The amount of the rent and the other terms of the lease must be reasonable and proper. The charity trustee concerned must withdraw from any meeting at which such a proposal or the rent or other terms of the lease are under discussion. (f) A charity trustee or connected person may take part in the normal trading and fundraising activities of the CIO on the same terms as members of the public. (3) Payment for supply of goods only – controls The CIO and its charity trustees may only rely upon the authority provided by sub-clause (2)(c) of this clause if each of the following conditions is satisfied: (a) The amount or maximum amount of the payment for the goods is set out in a written agreement between the CIO and the charity trustee or connected person supplying the goods (“the supplier”). (b) The amount or maximum amount of the payment for the goods does not exceed what is reasonable in the circumstances for the supply of the goods in question. (c) The other charity trustees are satisfied that it is in the best interests of the CIO to contract with the supplier rather than with someone who is not a charity trustee or connected person. In reaching that decision the charity trustees must balance the advantage of contracting with a charity trustee or connected person against the disadvantages of doing so. (d) The supplier is absent from the part of any meeting at which there is discussion of the proposal to enter into a contract or arrangement with him or her or it with regard to the supply of goods to the CIO. (e) The supplier does not vote on any such matter and is not to be counted when calculating whether a quorum of charity trustees is present at the meeting. (f) The reason for their decision is recorded by the charity trustees in the minute book. (g) A majority of the charity trustees then in office are not in receipt of remuneration or payments authorised by clause 6. (4) In sub-clauses (2) and (3) of this clause: (a) “the CIO” includes any company in which the CIO: (i) holds more than 50% of the shares; or (ii) controls more than 50% of the voting rights attached to the shares; or (iii) has the right to appoint one or more directors to the board of the company; (b) “connected person” includes any person within the definition set out in clause 30 (Interpretation);

7. Conflicts of interest and conflicts of loyalty A charity trustee must: (1) declare the nature and extent of any interest, direct or indirect, which he or she has in a proposed transaction or arrangement with the CIO or in any transaction or arrangement entered into by the CIO which has not previously been declared; and (2) absent himself or herself from any discussions of the charity trustees in which it is possible that a conflict of interest will arise between his or her duty to act solely in the interests of the CIO and any personal interest (including but not limited to any financial interest). Any charity trustee absenting himself or herself from any discussions in accordance with this clause must not vote or be counted as part of the quorum in any decision of the charity trustees on the matter.

8. Liability of members to contribute to the assets of the CIO if it is wound up

If the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

9. Membership of the CIO (1) Admission of new members (a) Eligibility Membership of the CIO is open to anyone who is interested in furthering its purposes, and who, by applying for membership, has indicated his, her of its agreement to become a member and acceptance of the duty of members set out in sub-clause (3) of this clause. A member may be an individual, a corporate body or an individual representing an organisation which is not incorporated.

(b) Admission procedure The charity trustees : (i) may require applications for membership to be made in any reasonable way that they decide; (ii) shall, if they approve an application for membership, notify the applicant of their decision within 28 days; (iii) may refuse an application for membership if they believe that it is in the best interests of the CIO for them to do so; (iv) shall, if they decide to refuse an application for membership, give the applicant their reasons for doing so, within 28 days of the decision being taken, and give the applicant the opportunity to appeal against the refusal; and (v) shall give fair consideration to any such appeal, and shall inform the applicant of their decision, but any decision to confirm refusal of the application for membership shall be final. (2) Transfer of membership Membership of the CIO cannot be transferred to anyone else, except in the case of an individual representing an organisation which is not incorporated, whose membership may be transferred by the unincorporated organisation to a new representative. Such transfer of membership does not take effect until the CIO has received written notification of the transfer. (3) Duty of members It is the duty of each member of the CIO to exercise his or her powers as a member of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO. (4) Termination of membership (a) Membership of the CIO comes to an end if : (i) the member dies, or, in the case of an organisation that organisation ceases to exist; or (ii) the member sends a notice of resignation to the charity trustees; or (iii) any sum of money owed by the member to the CIO is not paid in full within six months of its falling due; or (iv) the charity trustees decide that it is in the best interests of the CIO that the member in question should be removed from membership, and pass a resolution to that effect. (b) Before the charity trustees take any decision to remove someone from membership of the CIO they must : (i) inform the member of the reasons why it is proposed to remove him, her or it from membership; (ii) give the member at least 28 clear days notice in which to make representations to the charity trustees as to why he, she or it should not be removed from membership; (iii) at a duly constituted meeting of the charity trustees, consider whether or not the member should be removed from membership; (iv) consider at that meeting any representations which the member makes as to why the member should not be removed; and (v) allow the member, or the member’s representative, to make those representations in person at that meeting, if the member so chooses. (5) Membership fees The CIO may require members to pay reasonable membership fees to the CIO. (6) Associate (non-voting) membership (a) The charity trustees may create associate or other classes of non-voting membership, and may determine the rights and obligations of any such members (including payment of membership fees), and the conditions for admission to, and termination of membership of any such class of members. (b) Other references in this constitution to “members” and “membership” do not apply to non-voting members, and non-voting members do not qualify as members for any purpose under the Charities Acts, General Regulations or Dissolution Regulations. (c) An associate member may be an individual, a corporate body, or an organisation which is not incorporated.

10. Members’ decisions (1) General provisions Except for those decisions that must be taken in a particular way as indicated in sub- clause (4) of this clause, decisions of the members of the CIO may be taken either by vote at a general meeting as provided in sub-clause (2) of this clause or by written resolution as provided in sub-clause (3) of this clause. (2) Taking ordinary decisions by vote Subject to sub-clause (4) of this clause, any decision of the members of the CIO may be taken by means of a resolution at a general meeting. Such a resolution may be passed by a simple majority of votes cast at the meeting (including votes cast by postal or email ballot). (3) Taking ordinary decisions by written resolution without a general meeting (a) Subject to sub-clause (4) of this clause, a resolution in writing agreed by a simple majority of all the members who would have been entitled to vote upon it had it been proposed at a general meeting shall be effective, provided that: (i) a copy of the proposed resolution has been sent to all the members eligible to vote; and (ii) a simple majority of members has signified its agreement to the resolution in a document or documents which are received at the principal office within the period of 28 days beginning with the circulation date. The document signifying a member’s agreement must be authenticated by their signature, (or in the case of an organisation which is a member, by execution according to its usual procedure), by a statement of their identity accompanying the document, or in such other manner as the CIO has specified. (b) The resolution in writing may comprise several copies to which one or more members has signified their agreement. (c) Eligibility to vote on the resolution is limited to members who are members of the CIO on the date when the proposal is first circulated in accordance with paragraph (a) above. (d) Not less than 10% of the members of the CIO may request the charity trustees to make a proposal for decision by the members. (e) The charity trustees must within 21 days of receiving such a request comply with it if : (i) The proposal is not frivolous or vexatious, and does not involve the publication of defamatory material; (ii) The proposal is stated with sufficient clarity to enable effect to be given to it if it is agreed by the members; and (iii) Effect can lawfully be given to the proposal if it is so agreed. (f) Sub-clauses (a) to (c) of this clause apply to a proposal made at the request of members. (4) Decisions that must be taken in a particular way (a) Any decision to remove a trustee must be taken in accordance with clause 15(2). (b) Any decision to amend this constitution must be taken in accordance with clause 28 of this constitution (Amendment of Constitution). (c) Any decision to wind up or dissolve the CIO must be taken in accordance with clause 29 of this constitution (Voluntary winding up or dissolution). Any decision to amalgamate or transfer the undertaking of the CIO to one or more other CIOs must be taken in accordance with the provisions of the Charities Act 2011.

11. General meetings of members (1) Types of general meeting There must be an annual general meeting (AGM) of the members of the CIO. The first AGM must be held within 18 months of the registration of the CIO, and subsequent AGMs must be held at intervals of not more than 15 months. The AGM must receive the annual statement of accounts (duly audited or examined where applicable) and the trustees’ annual report, and must elect trustees as required under clause 13. Other general meetings of the members of the CIO may be held at any time. All general meetings must be held in accordance with the following provisions. (2) Calling general meetings (a) The charity trustees : (i) must call the annual general meeting of the members of the CIO in accordance with sub-clause (1) of this clause, and identify it as such in the notice of the meeting; and (ii) may call any other general meeting of the members at any time. (b) The charity trustees must, within 21 days, call a general meeting of the members of the CIO if : (i) they receive a request to do so from at least 10% of the members of the CIO; and (ii) the request states the general nature of the business to be dealt with at the meeting, and is authenticated by the member(s) making the request. (c) If, at the time of any such request, there has not been any general meeting of the members of the CIO for more than 12 months, then sub-clause (b)(i) of this clause shall have effect as if 5% were substituted for 10%. (d) Any such request may include particulars of a resolution that may properly be proposed, and is intended to be proposed, at the meeting. (e) A resolution may only properly be proposed if it is lawful, and is not defamatory, frivolous or vexatious. (f) Any general meeting called by the charity trustees at the request of the members of the CIO must be held within 28 days from the date on which it is called. (g) If the charity trustees fail to comply with this obligation to call a general meeting at the request of its members, then the members who requested the meeting may themselves call a general meeting. (h) A general meeting called in this way must be held not more than 3 months after the date when the members first requested the meeting. (i) The CIO must reimburse any reasonable expenses incurred by the members calling a general meeting by reason of the failure of the charity trustees to duly call the meeting, but the CIO shall be entitled to be indemnified by the charity trustees who were responsible for such failure. (3) Notice of general meetings (a) The charity trustees, or, as the case may be, the relevant members of the CIO, must give at least 14 clear days notice of any general meeting to all of the members, and to any charity trustee of the CIO who is not a member. (b) If it is agreed by not less than 90% of all members of the CIO, any resolution may be proposed and passed at the meeting even though the requirements of sub-clause (3) (a) of this clause have not been met. This sub-clause does not apply where a specified period of notice is strictly required by another clause in this constitution, by the Charities Act 2011 or by the General Regulations. (c) The notice of any general meeting must : (i) state the time and date of the meeting: (ii) give the address at which the meeting is to take place; (iii) give particulars of any resolution which is to be moved at the meeting, and of the general nature of any other business to be dealt with at the meeting; and (iv) if a proposal to alter the constitution of the CIO is to be considered at the meeting, include the text of the proposed alteration; (v) include, with the notice for the AGM, the annual statement of accounts and trustees’ annual report, details of persons standing for election or re-election as trustee, or where allowed under clause 22 (Use of electronic communication), details of where the information may be found on the CIO’s website. (d) Proof that an envelope containing a notice was properly addressed, prepaid and posted; or that an electronic form of notice was properly addressed and sent, shall be conclusive evidence that the notice was given. Notice shall be deemed to be given 48 hours after it was posted or sent. (e) The proceedings of a meeting shall not be invalidated because a member who was entitled to receive notice of the meeting did not receive it because of accidental omission by the CIO. (4) Chairing of general meetings The person elected as chair by the general meeting under clause 13(2) shall, if present at the general meeting and willing to act, preside as chair of the meeting. Subject to that, the members of the CIO who are present at a general meeting shall elect a chair to preside at the meeting. (5) Quorum at general meetings (a) No business may be transacted at any general meeting of the members of the CIO unless a quorum is present when the meeting starts. (b) Subject to the following provisions, the quorum for general meetings shall be five members. (c) If the meeting has been called by or at the request of the members and a quorum is not present within 15 minutes of the starting time specified in the notice of the meeting, the meeting is closed. (d) If the meeting has been called in any other way and a quorum is not present within 15 minutes of the starting time specified in the notice of the meeting, the chair must adjourn the meeting. The date, time and place at which the meeting will resume must either be announced by the chair or be notified to the CIO’s members at least seven clear days before the date on which it will resume. (e) If a quorum is not present within 15 minutes of the start time of the adjourned meeting, the member or members present at the meeting constitute a quorum. (f) If at any time during the meeting a quorum ceases to be present, the meeting may discuss issues and make recommendations to the trustees but may not make any decisions. If decisions are required which must be made by a meeting of the members, the meeting must be adjourned. (6) Voting at general meetings (a) Any decision other than one falling within clause 10(4) (Decisions that must be taken in a particular way) shall be taken by a simple majority of votes cast at the meeting (including postal votes). Every member has one vote. (b) A resolution put to the vote of a meeting shall be decided on a show of hands, unless (before or on the declaration of the result of the show of hands) a poll is duly demanded. A poll may be demanded by the chair or by at least 10% of the members present in person at the meeting. (c) A poll demanded on the election of a person to chair the meeting or on a question of adjournment must be taken immediately. A poll on any other matter shall be taken, and the result of the poll shall be announced, in such manner as the chair of the meeting shall decide, provided that the poll must be taken, and the result of the poll announced, within 30 days of the demand for the poll. (d) A poll may be taken : (i) at the meeting at which it was demanded; or (ii) at some other time and place specified by the chair; or (iii) through the use of postal or electronic communications. (e) In the event of an equality of votes, whether on a show of hands or on a poll, the chair of the meeting shall have a second, or casting vote. (f) Any objection to the qualification of any voter must be raised at the meeting at which the vote is cast and the decision of the chair of the meeting shall be final. (7) Representation of organisations and corporate members An organisation or a corporate body that is a member of the CIO may, in accordance with its usual decision-making process, authorise a person to act as its representative a t any general meeting of the CIO. The representative is entitled to exercise the same powers on behalf of the organisation or corporate body as the organisation or corporate body could exercise as an individual member of the CIO. (8) Proxy Voting (a) Any member of the CIO may appoint another person as a proxy to exercise all or any of that member’s rights to attend, speak and vote at a general meeting of the CIO. Proxies must be appointed by a notice in writing (a “proxy notice”) which: (i) states the name and address of the member appointing the proxy; (ii) identifies the person appointed to be that member’s proxy and the general meeting in relation to which that person is appointed; (iii) is signed by or on behalf of the member appoint6ing the proxy, of is authenticated in such manner as the CIO may determine; and (iv) is delivered to the CIO in accordance with the constitution and any instructions contained in the notice of the general meeting to which relate. (b) The CIO may require proxy notices to be delivered in a particular form, and may specify different forms for different purposes. (c)Proxy notices may (but do not have to) specify how the proxy appointed under them is to vote (or that the proxy is to abstain from voting) on one or more resolutions. (d) Unless a proxy notice indicates otherwise, it must be treated as: (i) allowing the person appointed under it as a proxy discretion as to how to vote on any ancillary or procedural resolutions put to the meeting; and (ii) appointing that person as a proxy in relation to any adjournment of the general meeting to which it relates as well as the meeting itself. (e) A member who is entitled to attend, speak or vote (either on a show of hands or on a poll) at a general meeting remains so entitled in respect of that meeting or any adjournment of it, even though a valid proxy notice has been delivered to the CIO by or on behalf of that member. (f) An appointment under a proxy notice may be revoked by delivering to the CIO a notice in writing given by or on behalf of the member by whom or on whose behalf the proxy notice was given. (g) A notice revoking a proxy appointment only takes effect if it is delivered before the start of the meeting or adjourned meeting to which it relates. (h) If a proxy notice is not signed or authenticated by the member appointing the proxy, it must be accompanied by written evidence that the person who signed or authenticated it on that member’s behalf had authority to do so. (9) Postal Voting (a) The CIO may, if the charity trustees so decide, allow the members to vote by post or electronic mail (“email”) to elect charity trustees or to make a decision on any matter that is being decided at a general meeting of the members. (b) The charity trustees must appoint at least two persons independent of the CIO to serve as scrutineers to supervise the conduct of the postal/email ballot and the counting of votes. (c) If postal and/or email voting is to be allowed on a matter, the CIO must send to members of the CIO not less than 21 days before the deadline for receipt of votes cast in this way: (i) a notice by email, if the member has agreed to receive notices in this way under clause 22 (Use of electronic communication), including an explanation of the purpose of the vote and the voting procedure to be followed by the member, and a voting form capable of being returned by email or post to the CIO, containing details of the resolution being put to a vote, or of the candidates for election, as applicable; (ii) a notice by post to all other members, including a written explanation of the purpose of the postal vote and the voting procedure to be followed by the member; and a postal voting form containing details of the resolution being put to a vote, or of the candidates for election, as applicable. (d) The voting procedure must require all forms returned by post to be in an envelope with the member’s name and signature, and nothing else, on the outside, inside another envelope addressed to ‘The Scrutineers for ‘Great Ouse Valley Trust’, at the CIO’s principal office or such other postal address as is specified in the voting procedure. (e) The voting procedure for votes cast by email must require the member’s name to be at the top of the email, and the email must be authenticated in the manner specified in the voting procedure. (f) Email votes must be returned to an email address used only for this purpose and must be accessed only by a scrutineer. (g) The voting procedure must specify the closing date and time for receipt of votes, and must state that any votes received after the closing date or not complying with the voting procedure will be invalid and not be counted. (h) The scrutineers must make a list of names of members casting valid votes, and a separate list of members casting votes which were invalid. These lists must be provided to a charity trustee or other person overseeing admission to, and voting at, the general meeting. A member who has cast a valid postal or email vote must not vote at the meeting, and must not be counted in the quorum for any part of the meeting on which he, she or it has already cast a valid vote. A member who has cast an invalid vote by post or email is allowed to vote at the meeting and counts towards the quorum. (i) For postal votes, the scrutineers must retain the internal envelopes (with the member’s name and signature). For email votes, the scrutineers must cut off and retain any part of the email that includes the member’s name. In each case, a scrutineer must record on this evidence of the member’s name that the vote has been counted, or if the vote has been declared invalid, the reason for such declaration. (j) Votes cast by post or email must be counted by all the scrutineers before the meeting at which the vote is to be taken. The scrutineers must provide to the person chairing the meeting written confirmation of the number of valid votes received by post and email and the number of votes received which were invalid. (k) The scrutineers must not disclose the result of the postal/email ballot until after votes taken by hand or by poll at the meeting, or by poll after the meeting, have been counted. Only at this point shall the scrutineers declare the result of the valid votes received, and these votes shall be included in the declaration of the result of the vote. (l) Following the final declaration of the result of the vote, the scrutineers must provide to a charity trustee or other authorised person bundles containing the evidence of members submitting valid postal votes; evidence of members submitting valid email votes; evidence of invalid votes; the valid votes; and the invalid votes. (m) Any dispute about the conduct of a postal or email ballot must be referred initially to a panel set up by the charity trustees, to consist of two trustees and two persons independent of the CIO. If the dispute cannot be satisfactorily resolved by the panel, it must be referred to the Electoral Reform Society. (10) Adjournment of meetings The chair may with the consent of a meeting at which a quorum is present (and shall if so directed by the meeting) adjourn the meeting to another time and/or place. No business may be transacted at an adjourned meeting except business which could properly have been transacted at the original meeting.

12. Charity trustees (1) Functions and duties of charity trustees The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee: (a) to exercise his or her powers and to perform his or her functions as a trustee of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO; and (b) to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to: (i) any special knowledge or experience that he or she has or holds himself or herself out as having; and (ii) if he or she acts as a charity trustee of the CIO in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession. (2) Eligibility for trusteeship (a) Every charity trustee must be a natural person. (b) No one may be appointed as a charity trustee: • if he or she is under the age of 16 years; or • if he or she would automatically cease to hold office under the provisions of clause 15(1)(f). (c) No one is entitled to act as a charity trustee whether on appointment or on any re- appointment until he or she has expressly acknowledged, in whatever way the charity trustees decide, his or her acceptance of the office of charity trustee. (3) Number of charity trustees (a) There must be at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. (b) The maximum number of charity trustees is 12. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum. (4) First charity trustees The first charity trustees of the CIO are – Graham Campbell Phil Rothwell Bridget Flanagan Helen Boothman 13. Appointment of charity trustees (1) Elected charity trustees (a) At every annual general meeting of the members of the CIO , one-third of the elected charity trustees shall retire from office. If the number of elected charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office, but if there is only one charity trustee, he or she shall retire. (b) The charity trustees to retire by rotation shall be those who have been longest in office since their last appointment or reappointment. If any trustees were last appointed or re-appointed on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot; (c) A term of appointment for a charity trustee is three years. (c)The vacancies so arising may be filled by the decision of the members at the annual general meeting may be filled as provided in sub-clause (d) of this clause; (d) The members or the charity trustees may at any time decide to appoint a new charity trustee, whether in place of a charity trustee who has retired or been removed in accordance with clause [15] (Retirement and removal of charity trustees), or as an additional charity trustee, provided that the limit specified in clause [12 (3)] on the number of charity trustees would not as a result be exceeded; (e) A person so appointed by the members of the CIO shall retire in accordance with the provisions of sub-clauses (c) and (d) of this clause. A person so appointed by the charity trustees shall retire at the conclusion of the annual general meeting next following the date of his appointment, and shall not be counted for the purpose of determining which of the charity trustees is to retire by rotation at that meeting.

14. Information for new charity trustees The charity trustees will make available to each new charity trustee, on or before his or her first appointment: (a) a copy of this constitution and any amendments made to it; and (b) a copy of the CIO’s latest trustees’ annual report and statement of accounts.

15. Retirement and removal of charity trustees (1) A charity trustee ceases to hold office if he or she : (a) retires by notifying the CIO in writing (but only if enough charity trustees will remain in office when the notice of resignation takes effect to form a quorum for meetings); (b) is absent without the permission of the charity trustees from all their meetings held within a period of six months and the trustees resolve that his or her office be vacated; (c) dies; (d) in the written opinion, given to the company, of a registered medical practitioner treating that person, has become physically or mentally incapable of acting as a director and may remain so for more than three months; (e) is removed by the members of the CIO in accordance with sub-clause (2) of this clause; or (f) is disqualified from acting as a charity trustee by virtue of section 178-180 of the Charities Act 2011 (or any statutory re-enactment or modification of that provision). (2) A charity trustee shall be removed from office if a resolution to remove that trustee is proposed at a general meeting of the members called for that purpose and properly convened in accordance with clause 11, and the resolution is passed by a two-thirds majority of votes cast at the meeting. (3) A resolution to remove a charity trustee in accordance with this clause shall not take effect unless the individual concerned has been given at least 14 clear days’ notice in writing that the resolution is to be proposed, specifying the circumstances alleged to justify removal from office, and has been given a reasonable opportunity of making oral and/or written representations to the members of the CIO.

16. Reappointment of charity trustees Any person whose term as a charity trustee expires is eligible for reappointment. A charity trustee who has served for three consecutive terms may not be reappointed for a fourth consecutive term but may be reappointed after an interval of at least three years.

17. Taking of decisions by charity trustees Any decision may be taken either: • at a meeting of the charity trustees; or • by resolution in writing or electronic form agreed by all of the charity trustees, which may comprise either a single document or several documents containing the text of the resolution in like form to which the majority of all of the charity trustees has signified their agreement. Such a resolution shall be effective provided that  a copy of the proposed resolution has been sent, at or as near as reasonably practicable to the same time, to all of the charity trustees; and  the majority of all of the charity trustees has signified agreement to the resolution in a document or documents which has or have been authenticated by their signature, by a statement of their identity accompanying the document or documents, or in such other manner as the charity trustees have previously resolved, and delivered to the CIO at its principal office or such other place as the trustees may resolve.

18. Delegation by charity trustees (1) The charity trustees may delegate any of their powers or functions to a committee or committees, and, if they do, they must determine the terms and conditions on which the delegation is made. The charity trustees may at any time alter those terms and conditions, or revoke the delegation. (2) This power is in addition to the power of delegation in the General Regulations and any other power of delegation available to the charity trustees, but is subject to the following requirements - (a) a committee may consist of two or more persons, but at least one member of each committee must be a charity trustee; (b) the acts and proceedings of any committee must be brought to the attention of the charity trustees as a whole as soon as is reasonably practicable; and (c) the charity trustees shall from time to time review the arrangements which they have made for the delegation of their powers.

19. Meetings and proceedings of charity trustees (1) Calling meetings (a) Any charity trustee may call a meeting of the charity trustees. (b) Subject to that, the charity trustees shall decide how their meetings are to be called, and what notice is required. (2) Chairing of meetings The person elected as chair under clause 13(2) shall chair any meeting of the charity trustees. If the person appointed is unwilling to preside or is not present within 10 minutes after the time of the meeting, the charity trustees present may appoint one of their number to chair that meeting. (3) Procedure at meetings (a) No decision shall be taken at a meeting unless a quorum is present at the time when the decision is taken. The quorum is three charity trustees, or the number nearest to one third of the total number of charity trustees, whichever is greater, or such larger number as the charity trustees may decide from time to time. A charity trustee shall not be counted in the quorum present when any decision is made about a matter upon which he or she is not entitled to vote. (b) Questions arising at a meeting shall be decided by a majority of those eligible to vote. (c) In the case of an equality of votes, the chair shall have a second or casting vote. (4) Participation in meetings by electronic means (a) A meeting may be held by suitable electronic means agreed by the charity trustees in which each participant may communicate with all the other participants. (b) Any charity trustee participating at a meeting by suitable electronic means agreed by the charity trustees in which a participant or participants may communicate with all the other participants shall qualify as being present at the meeting. (c) Meetings held by electronic means must comply with rules for meetings, including chairing and the taking of minutes.

20. Saving provisions (1) Subject to sub-clause (2) of this clause, all decisions of the charity trustees, or of a committee of charity trustees, shall be valid notwithstanding the participation in any vote of a charity trustee: • who was disqualified from holding office; • who had previously retired or who had been obliged by the constitution to vacate office; • who was not entitled to vote on the matter, whether by reason of a conflict of interest or otherwise; if, without the vote of that charity trustee and that charity trustee being counted in the quorum, the decision has been made by a majority of the charity trustees at a quorate meeting. (2) Sub-clause (1) of this clause does not permit a charity trustee to keep any benefit that may be conferred upon him or her by a resolution of the charity trustees or of a committee of charity trustees if, but for clause (1), the resolution would have been void, or if the charity trustee has not complied with clause 7 (Conflicts of interest).

21. Execution of documents (1) The CIO shall execute documents either by signature or by affixing its seal (if it has one). (2) A document is validly executed by signature if it is signed by at least two of the charity trustees. (3) If the CIO has a seal: (a) it must comply with the provisions of the General Regulations; and (b) it must only be used by the authority of the charity trustees or of a committee of charity trustees duly authorised by the charity trustees. The charity trustees may determine who shall sign any document to which the seal is affixed and unless otherwise determined it shall be signed by two charity trustees.

22. Use of electronic communications (1) General The CIO will comply with the requirements of the Communications Provisions in the General Regulations and in particular: (a) the requirement to provide within 21 days to any member on request a hard copy of any document or information sent to the member otherwise than in hard copy form; (b) any requirements to provide information to the Commission in a particular form or manner. (2) To the CIO Any member or charity trustee of the CIO may communicate electronically with the CIO to an address specified by the CIO for the purpose, so long as the communication is authenticated in a manner which is satisfactory to the CIO. (3) By the CIO (a) Any member or charity trustee of the CIO, by providing the CIO with his or her email address or similar, is taken to have agreed to receive communications from the CIO in electronic form at that address, unless the member has indicated to the CIO his or her unwillingness to receive such communications in that form. (b) The charity trustees may, subject to compliance with any legal requirements, by means of publication on its website – (i) provide the members with the notice referred to in clause 11(3) (Notice of general meetings); (ii) give charity trustees notice of their meetings in accordance with clause 19(1) (Calling meetings); and (iii) submit any proposal to the members or charity trustees for decision by written resolution or postal vote in accordance with the CIO’s powers under clause 10 (Members’ decisions), 10(3) (Decisions taken by resolution in writing), or clause 11(7) (the provisions for postal voting). (c) The charity trustees must : (i) take reasonable steps to ensure that members and charity trustees are promptly notified of the publication of any such notice or proposal; (ii) send any such notice or proposal in hard copy form to any member or charity trustee who has not consented to receive communications in electronic form.

23. Keeping of Registers The CIO must comply with its obligations under the General Regulations in relation to the keeping of, and provision of access to, registers of its members and charity trustees.

24. Minutes The charity trustees must keep minutes of all: (1) appointments of officers made by the charity trustees; (2) proceedings at general meetings of the CIO; (3) meetings of the charity trustees and committees of charity trustees including: • the names of the trustees present at the meeting; • the decisions made at the meetings; and • where appropriate the reasons for the decisions; (4) decisions made by the charity trustees otherwise than in meetings.

25. Accounting records, accounts, annual reports and returns, register maintenance (1) The charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of accounts, and to the preparation of annual reports and returns. The statements of accounts, reports and returns must be sent to the Charity Commission, regardless of the income of the CIO, within 10 months of the financial year end. (2) The charity trustees must comply with their obligation to inform the Commission within 28 days of any change in the particulars of the CIO entered on the Central Register of Charities.

26. Rules The charity trustees may from time to time make such reasonable and proper rules or bye laws as they may deem necessary or expedient for the proper conduct and management of the CIO, but such rules or bye laws must not be inconsistent with any provision of this constitution. Copies of any such rules or bye laws currently in force must be made available to any member of the CIO on request.

27. Disputes If a dispute arises between members of the CIO about the validity or propriety of anything done by the members under this constitution, and the dispute cannot be resolved by agreement, the parties to the dispute must first try in good faith to settle the dispute by mediation before resorting to litigation.

28. Amendment of constitution As provided by clauses 224-227 of the Charities Act 2011: (1) This constitution can only be amended: (a) by resolution agreed in writing by all members of the CIO; or (b) by a resolution passed by a 75% majority of votes cast at a general meeting of the members of the CIO. (2) Any alteration of clause 3 (Objects), clause 29 (Voluntary winding up or dissolution), this clause, or of any provision where the alteration would provide authorisation for any benefit to be obtained by charity trustees or members of the CIO or persons connected with them, requires the prior written consent of the Charity Commission. (3) No amendment that is inconsistent with the provisions of the Charities Act 2011 or the General Regulations shall be valid. (4) A copy of any resolution altering the constitution, together with a copy of the CIO’s constitution as amended, must be sent to the Commission within 15 days from the date on which the resolution is passed. The amendment does not take effect until it has been recorded in the Register of Charities.

29. Voluntary winding up or dissolution (1) As provided by the Dissolution Regulations, the CIO may be dissolved by resolution of its members. Any decision by the members to wind up or dissolve the CIO can only be made: (a) at a general meeting of the members of the CIO called in accordance with clause 11 (Meetings of Members), of which not less than 14 days’ notice has been given to those eligible to attend and vote: (i) by a resolution passed by a 75% majority of those voting, or (ii) by a resolution passed by decision taken without a vote and without any expression of dissent in response to the question put to the general meeting; or (b) by a resolution agreed in writing by all members of the CIO. (2) Subject to the payment of all the CIO’s debts: (a) Any resolution for the winding up of the CIO, or for the dissolution of the CIO without winding up, may contain a provision directing how any remaining assets of the CIO shall be applied. (b) If the resolution does not contain such a provision, the charity trustees must decide how any remaining assets of the CIO shall be applied. (c) In either case the remaining assets must be applied for charitable purposes the same as or similar to those of the CIO. (3) The CIO must observe the requirements of the Dissolution Regulations in applying to the Commission for the CIO to be removed from the Register of Charities, and in particular: (a) the charity trustees must send with their application to the Commission: (i) a copy of the resolution passed by the members of the CIO; (ii) a declaration by the charity trustees that any debts and other liabilities of the CIO have been settled or otherwise provided for in full; and (iii) a statement by the charity trustees setting out the way in which any property of the CIO has been or is to be applied prior to its dissolution in accordance with this constitution; (b) the charity trustees must ensure that a copy of the application is sent within seven days to every member and employee of the CIO, and to any charity trustee of the CIO who was not privy to the application. (4) If the CIO is to be wound up or dissolved in any other circumstances, the provisions of the Dissolution Regulations must be followed.

30. Interpretation In this constitution: “connected person” means: (a) a child, parent, grandchild, grandparent, brother or sister of the charity trustee; (b) the spouse or civil partner of the charity trustee or of any person falling within sub- clause (a) above; (c) a person carrying on business in partnership with the charity trustee or with any person falling within sub-clause (a) or (b) above; (d) an institution which is controlled – (i) by the charity trustee or any connected person falling within sub-clause (a), (b), or (c) above; or (ii) by two or more persons falling within sub-clause (d)(i), when taken together (e) a body corporate in which – (i) the charity trustee or any connected person falling within sub-clauses (a) to (c) has a substantial interest; or (ii) two or more persons falling within sub-clause (e)(i) who, when taken together, have a substantial interest. Section 118 of the Charities Act 2011 apply for the purposes of interpreting the terms used in this constitution. “General Regulations” means the Charitable Incorporated Organisations (General) Regulations 2012. “Dissolution Regulations” means the Charitable Incorporated Organisations (Insolvency and Dissolution) Regulations 2012. The “Communications Provisions” means the Communications Provisions in [Part 10, Chapter 4] of the General Regulations. “charity trustee” means a charity trustee of the CIO. A “poll” means a counted vote or ballot, usually (but not necessarily) in writing.

Hi all,

At a time when we are apart and perhaps feeling isolated we want to reconnect as a school and a community and you are a valued part of that.

I have been trying to come up with a project that everyone can contribute to (children at home and on site, staff, members of the wider community, governors, parents and carers) that will signify and even celebrate the unusual world we have been living through.

So, the plan is to capture the spirit, mood, hopes, fears and feelings of our school community by creating a book which we and our children will be able to look back on in years to come with a smile.

'Hemingford Grey Primary School - Uniting Voices and Images 2020.'

I am hoping that by doing this our children will benefit by:

 helping them to think and articulate how they are feeling at the moment  getting them to understand how important this is - that we really are living through history, and actually helping them to record the event  getting them to think more positively about their time and what gratitude they have for those little moments  appreciating what they have achieved - perhaps a new skill or a love for a new hobby  contributing to a shared goal  celebrating what makes Hemingford Grey so very special

Families at home have been given a few ideas for contributions;

 Photographs - a picture is worth a thousand words! Photographs of any moments during this time which captures the essence of 'lockdown' e.g. home learning, time spent in the great outdoor, exercise, family, birthday celebrations, clap for carers etc. (useful link https://www.bbc.co.uk/bitesize/articles/z43s2v4)  Creative writing e.g. poems  Diary entries  Arts and crafts  Recipes

Meanwhile, at school I know there are lots of fantastic things going on within the hubs and without adding to workload wondered if we could incorporate these into the book. We hope to have a combination of text and images that will be visually appealing and document the journey the children are on. Please discuss in your teams if there is anything specific you would like to do with your children in the coming weeks that you think will be specifically impressive for the book.

Here are a few ideas I have jotted down but let your creative juices run:

 Letters - to future self to Mr Johnson  Poems - titled 'The world we miss' 'Today's the Day'  Art work - gratitude trees to display creatively the little things they are thankful for since lockdown, cartoon strip, observational drawings related to lockdown, Rainbows,  Something linked to being in hubs  Wordles  'Lockdown laughs'  Champions of Change members will send some sessions with myself to do some interviews  Front cover design

An email will go out to families this week explaining our plans so that those children who remain home learning currently can feel very much a part of this. I will meet with Champions of Change members to involve them in leading this project.

LICENSING ACT 2003 - DRAFT STATEMENT OF LICENSING POLICY - CONSULTATION

Under the Licensing Act 2003, Huntingdonshire District Council, acting as the Licensing Authority for the Huntingdonshire District, has a statutory duty to adopt a Statement of Licensing Policy on how it proposes to exercise its functions under the Act.

The current Statement of Licensing Policy came into effect on 7 January 2016 for a period of Five years so will therefore expire on 6 January 2021.

We are writing to advise you that the Council is again in the process of reviewing and updating the policy. The new version will come into effect on 7 January 2021 and last for a further period of 5 years, unless it is reviewed again in the interim.

The Council would welcome any comments that you may wish to make on the content of the draft policy, which can be viewed on the following link :- https://www.huntingdonshire.gov.uk/consultations/

Hard copies can be made available upon request. Comments should be sent to the Licensing Section at the address above, or by e-mail to [email protected] with a closing date for receipt of 11 September 2020. Please quote ‘Licensing consultation response’ and identify the relevant paragraph(s) you wish to make comment on.

The Authority will be considering responses at its meeting of the Licensing Committee on 30 September 2020 and the statement, with any amendments, will be formally presented for adoption at a meeting of the Council on 14 October 2020. All meetings are open to the public. The approved document will be available subsequently on the Council’s website.

I hope that you find the draft policy of interest and I look forward to receiving any comments that you may have.

Yours sincerely

Myles Bebbington – Licensing Manager Licensing team [email protected]