Google Integration

Technical Specifications

020 8290 7171 [email protected] What is Google Integration?

Google Integration is a solution for schools and trusts to sync the students, staff and groups between MIS and Google G-Suite. Integration syncs daily, pulling through staff/student groups and calendars. It pulls through all the year groups and class groups, etc. It also allows full integration with Google Drive allowing schools to use their Google Drive to store documents produced within MIS system.

Key Features

Provision Student and Create/Maintain Google Automatically create and Staff Accounts – MIS Groups with Student and maintain your Google has manual mapping Staff associations, and Classrooms directly from functionality for existing provide MIS level config- your management accounts in G Suite – as uration for schools to system. Ability to roll-out most likely schools decide who can see/view subset of the school (by would be having existing groups at higher level of year groups, subjects, accounts, but any new the hierarchy (head of departments or individual joiners or leavers subjects, head of year, groups) handled automatically etc.) Google after initial setup Integration

Option to Link Bromcom Import student and staff Reflect student and staff Accounts with G-Suite photographs into G Suite calendars from the accounts for SSO for Education management system integration into Google Calendars Features and Benefits

Feature What it does When users are entered • No need to manually create users in G into the MIS system, the Suite system will create a new User user in G Suite. It will also Provisioning • GDPR policy in that leavers are delete users from G Suite automatically suspended from your G which are expired in the Suite tenancy system • The system will attempt to match your existing G Suite users with staff and students already in the system

• Provide the ability for the MIS admin to Automatically syncs your manually match staff and students to G User sync existing G Suite users with Suite users the system. Also allows

manual mapping • Benefit is thar then, once these leavers change role/year/leave the school then the system will automatically take care of them in G Suite

• Not only will the system create/pair your MIS and G Suite users, it will also allow Allows G Suite SSO into you to use the G Suite user account to Single Sign On Bromcom sign into Bromcom so you don’t have to remember 2 different sets of user credentials

Allows MIS photos of Import student • This means that any G Suite services can students and staff to be and staff have a picture of the user if required, such uploaded to their G Suite photos as Google Classroom or Gmail accounts

• Once calendars are populated in the MIS, staff and students don’t need to then manually populate their Google Calendar Syncs individual user – this will be automatically populated calendars or school calendars from the MIS Google • system to G Suite Calendar Sync populated in the MIS, then these will also be used in the Google Calendar events Also syncs calendar resources • If you also have user provisioning/user sync on – any invitees to your diary events will also be invited in G Suite • The system will attempt to match your existing G Suite users with staff and students already in the system

• Provide the ability for the MIS admin to Google manually match staff and students to G Suite Classroom Allows Google users Sync Classrooms to be created from the MIS • change role/year/leave the school then the system will automatically take care of them in G Suite • You can select which types of groups we will create – Year Group email lists, staff lists, subject groups etc

• The system will apply security settings to the Google Groups Allows a variety of group so they can be used as secure mailing Sync Google Groups to be lists created from the MIS • Automatically add and remove members so you don’t need to worry about keeping groups up to date

• Any documents existing in the MIS can be automatically sent to Google Drive

• The system will apply appropriate sharing permissions so you don’t have to worry about sharing the documents with groups Google Drive incorrectly MIS documents can be Integration sent to Google Drive and • We can create folder structures in the cloud shared appropriately and use your MIS groups to permit access meaning that a school can keep its data securely and easily in the cloud!

• We can help you retain and dispose of data following DfE retention guidelines so you can be GDPR compliant Book a demo now!

020 8290 7171 [email protected]