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Main (Initial) Audit NEPCon Evaluation of GLHU Novogrudski leshoz Compliance with the SBP Framework: Public Summary Report Main (Initial) Audit www.sbp-cert.org Completed in accordance with the CB Public Summary Report Template Version 1.4 For further information on the SBP Framework and to view the full set of documentation see www.sbp-cert.org Document history Version 1.0: published 26 March 2015 Version 1.1: published 30 January 2018 Version 1.2: published 4 April 2018 Version 1.3: published 10 May 2018 Version 1.4: published 16 August 2018 © Copyright The Sustainable Biomass Program Limited 2018 NEPCon Evaluation of GLHU Novogrudski leshoz: Public Summary Report, Main (Initial) Audit Page ii Table of Contents 1 Overview 2 Scope of the evaluation and SBP certificate 3 Specific objective 4 SBP Standards utilised 4.1 SBP Standards utilised 4.2 SBP-endorsed Regional Risk Assessment 5 Description of Company, Supply Base and Forest Management 5.1 Description of Company 5.2 Description of Company’s Supply Base 5.3 Detailed description of Supply Base 5.4 Chain of Custody system 6 Evaluation process 6.1 Timing of evaluation activities 6.2 Description of evaluation activities 6.3 Process for consultation with stakeholders 7 Results 7.1 Main strengths and weaknesses 7.2 Rigour of Supply Base Evaluation 7.3 Compilation of data on Greenhouse Gas emissions 7.4 Competency of involved personnel 7.5 Stakeholder feedback 7.6 Preconditions 8 Review of Company’s Risk Assessments 9 Review of Company’s mitigation measures 10 Non-conformities and observations 11 Certification recommendation NEPCon Evaluation of GLHU Novogrudski leshoz: Public Summary Report, Main (Initial) Audit Page iii 1 Overview CB Name and contact: NEPCon OÜ, Filosoofi 31, 50108 Tartu, Estonia Primary contact for SBP: Ondrej Tarabus [email protected], +34 605 638 383 Current report completion date: 08/Jul/2020 Report authors: Siarhei Minkevich Name of the Company: GLHU Novogrudski leshoz. Pellet plant: south-west of the village Small Leznevichi, Ladeniksky village council, Novogrudok district, Grodno region, Republic of Belarus. Central office: 45, A. Mitskevich str., Novogrudok town, Grodno region, Republic of Belarus Company contact for SBP: Pilipchik Evgenij, Chief engineer. Phone: +375 29 697 10 12; email: [email protected] Certified Supply Base: The area managed by the Ministry of Forestry of the Republic of Belarus SBP Certificate Code: SBP-08-13 Date of certificate issue: 08/Jul/2020 Date of certificate expiry: 07/Jul/2025 This report relates to the Main (Initial) Audit NEPCon Evaluation of GLHU Novogrudski leshoz: Public Summary Report, Main (Initial) Audit Page 1 2 Scope of the evaluation and SBP certificate Scope of certificate includes production of wood pellets for use in energy production and its transportation by different means of transport to different end points in Belarus. The scope of the certificate does not include Supply Base Evaluation. The scope of the certificate includes communication of Dynamic Batch Sustainability Data. NEPCon Evaluation of GLHU Novogrudski leshoz: Public Summary Report, Main (Initial) Audit Page 2 3 Specific objective The specific objective of this evaluation was to confirm that the Biomass Producer’s management system is capable of ensuring that all requirements of specified SBP Standards are implemented across the entire scope of certification. The scope of the evaluation covered: - Review of the BP’s management procedures; - Review of the production processes, production site visit; - Review of FSC system control points, analysis of the existing FSC CoC system; - Interviews with responsible staff; - Review of the records, calculations and conversion coefficients; - GHG data collection analysis and assessment of compliance with ID 5E ver. 1.0. NEPCon Evaluation of GLHU Novogrudski leshoz: Public Summary Report, Main (Initial) Audit Page 3 4 SBP Standards utilised 4.1 SBP Standards utilised Please select all SBP Standards used during this evaluation. All Standards can be accessed and downloaded from https://sbp-cert.org/documents/standards-documents/standards ☐ SBP Framework Standard 1: Feedstock Compliance Standard (Version 1.0, 26 March 2015) ☒ SBP Framework Standard 2: Verification of SBP-compliant Feedstock (Version 1.0, 26 March 2015) ☒ SBP Framework Standard 4: Chain of Custody (Version 1.0, 26 March 2015) ☒ SBP Framework Standard 5: Collection and Communication of Data (Version 1.0, 26 March 2015) 4.2 SBP-endorsed Regional Risk Assessment Not applicable NEPCon Evaluation of GLHU Novogrudski leshoz: Public Summary Report, Main (Initial) Audit Page 4 5 Description of Company, Supply Base and Forest Management 5.1 Description of Company GLHU Novogrudski leshoz is a state forest management institution who manages state forests. The area of the forest fund managed by the GLHU Novogrudski leshoz of Grodno State Forestry Board is 98.8 thousand ha, including 91.6 thousand ha covered by forest. GLHU Novogrudski leshoz has sawmill plant as well as pellet plant located at the same production site where sawmill plant of leshoz works. Pellet plant uses sawmill residues from their sawmill: sawdust (feedstock) and chips (biofuel for burning). Therefore, the fuel for burning is chips (made by chopping slabs and edgings). The feedstock for pellet production - sawdust (also slabs, edgings for chips as biomass fuel) comes from the sawmill plant. Some part of sawdust is purchased from the neighboring state forestry institutions (leshoz). All suppliers (leshoz) belong to the Ministry of Forestry of the Republic of Belarus and are certified by both forest certification schemes: PEFC and FSC. The newly commissioned pellet plant has the production capacity of 30000 tonnes pellets/year. GLHU Novogrudski leshoz (biomass producer, BP) is forest management institution, located in Grodno region, Belarus, has more than 300 staff members. The BP holds valid FSC FM/CoC certificate covering round wood, firewood, sawmill and biomass products (sawmill products, chips, pellets), and for biomass production uses 100% PEFC-certified secondary feedstock and FSC 100%-certified secondary feedstock (sawdust from the own sawmill plant and sawdust from three certified adjacent forestry institutions: GLHU Slonimski leshoz, GLHU Ivievsky leshoz, GLHU Dyatlovsky leshoz) for production of certified pellets. Feedstock from organisation’s own sawmill plant originates from forest fund of GLHU Novogrudski leshoz, as round wood for sawmill production comes from the forest of GLHU Novogrudski leshoz (round wood is not purchased from external suppliers). Feedstock is moved from sawmill to production site of pellet plant by frontal loader of the organisation. Biomass will be delivered to the customer by means of railway service (railway wagons). Occasionally the deliveries can be made by the trucks (however it is not common mean of deliveries for export, but more typical transport for the internal market). 5.2 Description of Company’s Supply Base GLHU “Novogrudski leshoz” is a state forestry institution that manages the forest fund and has its own sawmill plant, and since 2020, a new production of fuel wood pellets. Production of fuel pellets is located at the following address: south-west of the village Small Leznevichi, Ladeniksky village council, Novogrudok district, Grodno region, Republic of Belarus. For the production of SBP-compliant biomass GLHU “Novogrudski leshoz” uses only SBP-compliant Secondary Feedstock (sawdust (at the moment), other wood processing wastes can also be used (wood chips, slabes, edgings)). Raw materials for the sawmill come from the own forest fund GLHU “Novogrudski leshoz”; for pellet production, sawdust is also purchased from neighboring certified forestry institutions of the Ministry of Forestry of the Republic of Belarus; all wood raw materials have PEFC 100% and / or FSC 100% claims. Thus, as the Supply Base, the GLHU “Novogrudski leshoz” has got the area of its own forest fund of the GLHU “Novogrudski leshoz”, since the area and structure of the forest fund make it possible to fully supply raw materials for our own woodworking production. Also, for the production of SBP-compliant biomass GLHU “Novogrudski leshoz” uses SBP-compliant Secondary Feedstock (sawdust), which is purchased from certified NEPCon Evaluation of GLHU Novogrudski leshoz: Public Summary Report, Main (Initial) Audit Page 5 forestry institutions of the Ministry of Forestry of the Republic of Belarus (with a PEFC 100% claim and / or FSC 100% claim). All forestry operations are based on the data of the forest management plan, which was compiled for the period 10 years and is subject to revision every 10 years in the process of basic forest management inventory by employees of RUE “Belgosles”. The volume and structure of designated forestry activities and final cutting is regulated in the materials of the forest management plan. Tree species included in CITES or IUCN Lists do not grow on the territory of GLHU “Novogrudski leshoz”. The forest inventory plan (valid until 2028) has been expertised both within the Ministry of Forestry and other organizations, including divisions of the Ministry of Natural Resources and Environmental Protection, etc. Brief description of the Supply Base: forest fund GLHU “Novogrudski leshoz”. Supply Base forest fund of GLHU “Novogrudski leshoz” is located in the eastern part of the Grodno region on the territories of the Novogrudok, Korelichi and Lida districts (source: materials from the Forest Management Plan of GLHU “Novogrudski leshoz”; official
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