Department of Homeland Security Office of the Secretary and Executive Management
Department of Homeland Security Office of the Secretary and Executive Management Budget Overview
Fiscal Year 2022 Congressional Justification
OSEM - 1 Department of Homeland Security Office of the Secretary and Executive Management Table of Contents Office of the Secretary and Executive Management ...... 1 Appropriation Organization Structure...... 3 Budget Comparison and Adjustments ...... 4 Personnel Compensation and Benefits ...... 8 Non Pay Budget Exhibits...... 9 Supplemental Budget Justification Exhibits ...... 10
OSEM - 2 Department of Homeland Security Office of the Secretary and Executive Management Office of the Secretary and Executive Management Appropriation Organization Structure
Level Fund Type (* Includes Defense Funding)
Office of the Secretary and Executive Management Component
Operations and Support Appropriation
Management and Oversight PPA Discretionary - Appropriation
Office of Strategy, Policy, and Plans PPA Discretionary - Appropriation
Operations and Engagement PPA Discretionary - Appropriation
OSEM - 3 Department of Homeland Security Office of the Secretary and Executive Management Office of the Secretary and Executive Management Budget Comparison and Adjustments Appropriation and PPA Summary (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 Enacted Enacted President's Budget Operations and Support $168,808 $180,819 $224,747 Management and Oversight $61,215 $54,932 $75,650 Office of Strategy, Policy, and Plans $48,571 $50,939 $68,341 Operations and Engagement $59,022 $74,948 $80,756 Total $168,808 $180,819 $224,747
OSEM - 4 Department of Homeland Security Office of the Secretary and Executive Management Office of the Secretary and Executive Management Comparison of Budget Authority and Request (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to FY 2022 Total Enacted Enacted President's Budget Changes
Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount
Operations and Support 658 605 $168,808 762 704 $180,819 855 763 $224,747 93 59 $43,928
Total 658 605 $168,808 762 704 $180,819 855 763 $224,747 93 59 $43,928
Subtotal Discretionary - Appropriation 658 605 $168,808 762 704 $180,819 855 763 $224,747 93 59 $43,928
Component Budget Overview
The FY 2022 Budget includes $224.7M; 855 positions; and 763 full-time equivalents (FTE) for the Office of the Secretary and Executive Management (OSEM). This represents an increase of $43.9M over the FY 2021 Enacted level. OSEM provides central leadership, management, direction, and oversight to all of the Department’s Components. OSEM is organized under three Program, Projects, and Activities (PPAs): Management and Oversight (M&O), Office of Strategy, Policy and Plans (SPP), and Operations and Engagement (O&E).
The FY 2022 Budget continues the Department’s investment to counter and prevent domestic violent extremism through the Office of Prevention Programs and Partnerships (CP3), formerly the Office of Targeted Violence and Terrorism Prevention. New investments will support State, local, tribal, and territorial (SLTT) prevention efforts through community awareness training programs and enhanced funding for the “Preventing Terrorist Use of Internet” program to further collaborate with the technology sector. The FY 2022 Budget continues investments in grants which will be administered through the Federal Emergency Management Agency’s grant program and supported by the CP3 grants Program Management Office.
The Budget makes substantial investments in rightsizing staff and ensures resources are available to support current staffing levels across OSEM.
OSEM - 5 Department of Homeland Security Office of the Secretary and Executive Management Office of the Secretary and Executive Management Budget Authority and Obligations (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 Enacted/Request $168,808 $180,819 $224,747 Carryover - Start of Year $22 $5,022 $22 Recoveries - - - Rescissions to Current Year/Budget Year ($153) ($930) ($22) Net Sequestered Resources - - - Reprogramming/Transfers ($930) $930 - Supplementals - - - Total Budget Authority $167,747 $185,841 $224,747 Collections - Reimbursable Resources $17,847 $20,877 $24,058 Collections - Other Sources - - - Total Budget Resources $185,594 $206,718 $248,805 Obligations (Actual/Estimates/Projections) $180,572 $206,696 $248,805 Personnel: Positions and FTE Enacted/Request Positions 658 762 855 Enacted/Request FTE 605 704 763 Onboard and Actual FTE Onboard (Actual/Estimates/Projections) 658 762 855 FTE (Actual/Estimates/Projections) 605 704 763
OSEM - 6 Department of Homeland Security Office of the Secretary and Executive Management Office of the Secretary and Executive Management Collections – Reimbursable Resources (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget
Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount
Department of Defense 1 1 $232 1 1 $204 1 1 $204
Department of Homeland Security - Analysis and Operations 7 7 $2,270 10 10 $2,118 10 10 $2,328
Department of Homeland Security - U.S. Citizenship and Immigration Services 4 4 $588 2 2 $425 1 1 $440
Department of Homeland Security - Countering Weapons of Mass Destruction 7 7 $1,233 6 6 $992 9 9 $1,791
Department of Homeland Security 1 1 $1,924 1 1 $3,695 - - $2,218
Department of Homeland Security - Federal Emergency Management Agency 1 1 $801 1 1 $865 1 1 $988
Department of Homeland Security - Federal Law Enforcement Training Centers - - $3 - - - - - $4
Department of Homeland Security - Federal Protective Service 16 16 $3,447 15 15 $3,116 16 16 $3,184
Department of Homeland Security - Office of Inspector General - - $55 - - $102 - - $116
Department of Homeland Security - Office of the Secretary & Executive - - $500 - - $8 - - $1,198 Management
Department of Homeland Security - Science and Technology 13 13 $2,273 13 13 $2,392 13 13 $2,448
Department of Homeland Security - Transportation Security Administration 1 1 $188 1 1 $441 1 1 $464
Department of Homeland Security - U.S. Customs and Border Protection 2 2 $649 5 5 $1,150 2 2 $1,076
Department of Homeland Security - U.S. Immigration and Customs Enforcement 1 1 $731 1 1 $2,209 1 1 $2,814
Department of Homeland Security - United States Coast Guard 1 1 $77 1 1 $140 1 1 $399
Department of Homeland Security - United States Secret Service 1 1 $76 1 1 $78 1 1 $75
Department of State - - - 1 1 $121 - - -
Central Intelligence Agency 1 1 $204 ------
Office of the Director of National Intelligence 1 1 $224 1 1 $76 - - -
Department of Homeland Security - Cybersecurity and Infrastructure Security 10 10 $2,221 7 7 $2,264 8 8 $3,963 Agency
Department of Homeland Security - Office of Biometric Idenity Mangement 1 1 $151 2 2 $249 2 2 $348 (OBIM)
Department of Homeland Security - Intelligence and Analysis - - - 2 2 $232 - - -
Total Collections 69 69 $17,847 71 71 $20,877 67 67 $24,058
OSEM - 7 Department of Homeland Security Office of the Secretary and Executive Management Office of the Secretary and Executive Management Personnel Compensation and Benefits Pay Summary (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget FY 2021 to FY 2022 Total
Pos. FTE Amount Rate Pos. FTE Amount Rate Pos. FTE Amount Rate Pos. FTE Amount Rate
Operations and Support 658 605 $104,356 $170.00 762 704 $117,189 $164.33 855 763 $149,729 $194.21 93 59 $32,540 $29.88
Total 658 605 $104,356 $170.00 762 704 $117,189 $164.33 855 763 $149,729 $194.21 93 59 $32,540 $29.88
Subtotal Discretionary - Appropriation 658 605 $104,356 $170.00 762 704 $117,189 $164.33 855 763 $149,729 $194.21 93 59 $32,540 $29.88
The FTE Rate calculation does not include Object Class 11.8-Special Personal Services Payments or 13.0-Benefits for Former Personnel.
Pay by Object Class (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget FY 2021 to FY 2022 Change 11.1 Full-time Permanent $70,103 $80,594 $104,423 $23,829 11.3 Other than Full-time Permanent $5,138 $5,138 $5,296 $158 11.5 Other Personnel Compensation $1,058 $1,058 $1,089 $31 11.8 Special Personal Services Payments $1,504 $1,504 $1,550 $46 12.1 Civilian Personnel Benefits $26,553 $28,895 $37,371 $8,476 Total - Personnel Compensation and Benefits $104,356 $117,189 $149,729 $32,540 Positions and FTE Positions - Civilian 658 762 855 93 FTE - Civilian 605 704 763 59
OSEM - 8 Department of Homeland Security Office of the Secretary and Executive Management Office of the Secretary and Executive Management Non Pay Budget Exhibits Non Pay Summary (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to Enacted Enacted President's Budget FY 2022 Change
Operations and Support $64,452 $63,630 $75,018 $11,388
Total $64,452 $63,630 $75,018 $11,388
Subtotal Discretionary - Appropriation $64,452 $63,630 $75,018 $11,388
Non Pay by Object Class (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to Enacted Enacted President's Budget FY 2022 Change 21.0 Travel and Transportation of Persons $4,395 $4,926 $4,613 ($313) 23.2 Rental Payments to Others - $2,000 $2,000 - 24.0 Printing and Reproduction $12 $13 $13 - 25.1 Advisory & Assistance Services $27,803 $27,581 $27,649 $68 25.2 Other Services from Non-Federal Sources $5,059 $13,212 $18,386 $5,174 25.3 Other Purchases of goods and services $25,939 $14,910 $21,510 $6,600 25.7 Operation & Maintenance of Equipment $464 $111 $111 - 26.0 Supplies & Materials $714 $693 $569 ($124) 31.0 Equipment $66 $184 $167 ($17) Total - Non Pay Budget Object Class $64,452 $63,630 $75,018 $11,388
OSEM - 9 Department of Homeland Security Office of the Secretary and Executive Management Office of the Secretary and Executive Management Supplemental Budget Justification Exhibits Working Capital Fund
Appropriation and PPA FY 2020 FY 2021 FY 2022 (Dollars in Thousands) Enacted Enacted President’s Budget Operations and Support $21,542 - - Office of Strategy, Policy, and Plans $5,406 - - Operations and Engagement $5,959 - - Management and Oversight $10,177 - - Total Working Capital Fund $21,542 - -
OSEM - 10 Department of Homeland Security Office of the Secretary and Executive Management Office of the Secretary and Executive Management FY 2022 Counter Unmanned Aerial Systems (CUAS) Funding
Appropriation and PPA (Dollars in Thousands) Office of the Secretary and Executive Management Total $3,485 Operations and Support $3,485 Office of Strategy, Policy, and Plans $3,485
Narrative description of how the above funding will be used can be found in the associated Chapters of this Budget.
OSEM - 11 Department of Homeland Security Office of the Secretary and Executive Management
Office of the Secretary and Executive Management Status of Congressionally Requested Studies, Reports and Evaluations
Fiscal Year Due Date Reference/Citation Requirement Status The Impoundment Control Act and 5 C.F.R. Part 2019 5/16/2019 Senate Report 115-283 Transmitted – 8/05/2019 550 Oversight of Human Trafficking Training for 2019 08/14/2019 House Report 115-948 Transmitted – 8/27/2019 Airline Personnel 2019 05/31/2019 Senate Report 114-264 Border Security Status Report - Q1 Transmitted - 01/08/2020 2019 07/31/2019 Senate Report 114-264 Border Security Status Report – Q2 Transmitted – 02/25/2020 2019 11/01/2019 Senate Report 114-264 Border Security Status Report – Q3 Transmitted – 03/11/2020 2019 03/02/2020 Senate Report 114-264 Border Security Status Report – Q4 Transmitted – 09/30/2020 2019 07/01/2019 Senate Report 115-283 Family Unit Actions Report – April Data Transmitted – 8/05/2019 2019 07/09/2019 House Report 115-948 Use of Cell-Site Simulator Technology Transmitted - 9/06/2019 2019 07/31/2019 Senate Report 115-283 Family Unit Actions Report – May Data Transmitted - 01/10/2020 2019 08/30/2019 Senate Report 115-283 Family Unit Actions Report - June Data Transmitted – 01/10/2020 2019 09/30/2019 Senate Report 115-283 Family Unit Actions Report - July Data Transmitted – 03/25/2020 2019 10/30/2019 Senate Report 115-283 Family Unit Actions Report - August Data Transmitted – 04/15/2020 2019 12/02/2019 Senate Report 115-283 Family Unit Actions Report - September Data Transmitted – 04/15/2020 2020 10/30/2020 Senate Report 114-264 Border Security Status Report - Q3 Drafted – Under Review 2020 01/29/2021 Senate Report 114-264 Border Security Status Report - Q4 Drafted – Under Review 2020 03/31/2021 P.L. 116-93 DHS OIDO 2020 Annual Report Transmitted – 01/26/2021 2020 04/17/2020 House Report 116-180 Translation Services Transmitted – 08/13/2020 2020 04/30/2020 Senate Report 114-264 Border Security Status Report - Q1 Transmitted – 01/12/2021 2020 07/31/2020 Senate Report 114-264 Border Security Status Report - Q2 Transmitted – 02/26/2021 Departmental Freedom of Information Act 2020 03/19/2020 House Report 116-180 Transmitted – 04/17/2020 (FOIA) Backlog Reduction Plan: 2020 - 2023
OSEM - 12 Department of Homeland Security Office of the Secretary and Executive Management 2021 3/26/2021 House Report 116-180/ Immigration Case Processing System Pending 2021 3/26/2021 House Report 116-458 FOIA Backlog Pending 2021 4/30/2021 Senate Report 114-264 Border Security Status Report - Q1 Pending OIDO Activities, Findings, and 2021 3/31/2022 Committtee Report 117-437 Pending Recommendations At completion of ATD Case Management Services - 2021 Committtee Report 117-437 Pending program Recommendations 2021 7/30/2021 Senate Report 114-264 Border Security Status Report - Q2 Pending 2021 11/1/2021 Senate Report 114-264 Border Security Status Report - Q3 Pending 2021 1/31/2022 Senate Report 114-264 Border Security Status Report - Q4 Pending
OSEM - 13 Department of Homeland Security Office of the Secretary and Executive Management Office of the Secretary and Executive Management Authorized/Unauthorized Appropriations
Appropriation in Last Last year of Authorization Authorized Level FY 2022 President’s Budget Budget Activity Year of Authorization Dollars in Thousands Fiscal Year Amount Amount Amount
Operations and Support 2002 N/A N/A $224,747 Office of Strategy, Policy, and 2002 N/A N/A $68,341 Plans Management and Oversight 2002 N/A N/A $75,650 Operations and Engagement 2002 N/A N/A $80,756 Total Direct 2002 N/A N/A $224,747 Authorization/Appropriation
OSEM - 14 Department of Homeland Security Office of the Secretary and Executive Management Office of the Secretary and Executive Management Proposed Legislative Language
Operations and Support
For necessary expenses of the Office of the Secretary and for executive management for operations and support, [$180,819,000] $224,747,000; of which [$20,000,000] $19,894,000 shall be for the Office of the Ombudsman for Immigration Detention, of which $5,000,000 shall remain available until September 30, [2022] 2023: Provided, That not to exceed $30,000 shall be for official reception and representation expenses.
Language Provision Explanation [$180,819,000] $224.747,000 Dollar change only. No substantial change proposed
[$20,000,000] $19,894,000 Dollar change only. No substantial change proposed
[2022] 2023 Updated period of availability.
OSEM - 15 Office of the Secretary and Executive Management Strategic Context
Department of Homeland Security Office of the Secretary and Executive Management Strategic Context
Fiscal Year 2022 Congressional Justification
OSEM - 1 Office of the Secretary and Executive Management Strategic Context Office of the Secretary and Executive Management Strategic Context Component Overview
The Office of the Secretary and Executive Management (OSEM) provides central leadership, management, direction, and oversight over all of DHS Components. Key capabilities include managing legal affairs, managing external and internal agency communications, conducting agency strategic planning, protecting privacy, protecting civil rights and civil liberties, providing immigration oversight, and engaging with federal, state, local, international, and private sector partners.
The strategic context presents the performance budget by tying together programs with performance measures that gauge the delivery of results to our stakeholders. DHS has integrated a mission and mission support programmatic view into a significant portion of the Level 1 Program, Project, or Activities (PPAs) in the budget. A mission program is a group of activities acting together to accomplish a specific high-level outcome external to DHS, and includes operational processes, skills, technology, human capital, and other resources. Mission support programs are those that are cross-cutting in nature and support multiple mission programs. Mission support programs in OSEM reflect enterprise leadership, management and/or business administration services and describes the capabilities and activities that support the day-to-day management and back office functions enabling the Department to operate efficiently and effectively. Performance measures associated with OSEM's mission support programs are presented in two measure sets, strategic and management measures. Strategic measures communicate results delivered for our agency mission and are considered our Government Performance and Results Act Modernization Act (GPRAMA) measures. Additional supporting measures, known as management measures, are displayed to enhance connections to resource requests. The measure tables indicate new measures and those being retired, along with historical data if available.
Citizenship and Immigration Services Ombudsman: The Citizenship and Immigration Services Ombudsman (CISOMB) assists individuals and employers in resolving problems connected with cases pending before United States Citizenship and Immigration Services (USCIS). In addition, as required by statute, CISOMB identifies common problems experienced by individuals and employers when seeking USCIS services, and proposes changes to mitigate such problems and improve the delivery of immigration services. In accomplishing each of these missions, the CISOMB works impartially, soliciting information and feedback from USCIS, other government agencies, immigration benefits applicants, and the immigration stakeholder community.
Management Measures
Measure: Number of outreach activities conducted by the Ombudsman to obtain feedback on the delivery of citizenship and immigration services Description: This measure reports the number of outreach activities conducted by the Citizenship and Immigration Ombudsman (CISOMB) to capture feedback on the delivery of citizenship and immigration services by U.S. Citizenship and Immigration Services (USCIS). CISOMB regularly conducts outreach events to identify areas in which individuals and employers encounter problems dealing with USCIS to propose changes in its administrative practices and mitigate identified problems.
Fiscal Year: FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Targets: 90 95 100 105 106 107 108 Results: 103 69 79 90 103 TBD TBD
OSEM - 2 Office of the Secretary and Executive Management Strategic Context Measure: Number of policy proposals for administrative actions by the Office of the CIS Ombudsman to improve the delivery of immigration services Description: This measure depicts the number of written policy recommendations produced by the Office of the CIS Ombudsman that are presented to USCIS to further stated policy priorities. Each recommendation is provided to USCIS for specific action to further the improvement of the delivery of immigration benefits.
Fiscal Year: FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Targets: ------5 7 9 11 13 Results: ------3 7 8 TBD TBD
Measure: Percent of case-related inquiries submitted to the Ombudsman regarding the delivery of citizenship and immigration services where action has been taken to resolve within 45 days of receipt Description: This measure reports the percent of requests for case assistance submitted to Citizenship and Immigration Services Ombudsman (CISOMB) regarding the delivery of citizenship and immigration services by U.S. Citizenship and Immigration Services (USCIS) where action has been taken by CISOMB to resolve the issue within 45 days of receipt. CISOMB takes action on requests for case assistance by inquiring with the responsible USCIS office to ensure the customer’s concern is addressed. CISOMB’s mission is to assist individuals and employers when they encounter difficulty with USCIS.
Fiscal Year: FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Targets: --- 75% 76% 77% 78% 79% 80% Results: --- 61% 63% 53% 66% TBD TBD
Office for Civil Rights and Civil Liberties: The Office for Civil Rights and Civil Liberties (CRCL) supports the Department as it secures the Nation while preserving individual liberty, fairness, and equality under the law. CRCL is involved in all of the Department's missions and performs four key functions to integrate civil rights and civil liberties into departmental activities: 1) advising Department leadership, personnel, and partners about civil rights and civil liberties issues; ensuring respect for civil rights and civil liberties in policy decisions and in the implementation of those decisions; 2) communicating with individuals and communities whose civil rights and civil liberties may be affected by DHS activities; 3) investigating and resolving civil rights and civil liberties complaints filed by the public; and 4) leading the Department’s equal employment opportunity programs and promoting personnel diversity and merit system principles.
Management Measures
Measure: Percent of Equal Employment Opportunity complaints timely adjudicated Description: This measure indicates the share of all Final Actions issued by the Office for Civil Rights and Civil Liberties (CRCL) to dispose Equal Employment Opportunity complaints, issued by CRCL within timeframes specified in Federal regulations; see 29 CFR §1614.110.
Fiscal Year: FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Targets: 50% 40% 45% 45% 47% 49% 51% Results: 35% 26% 37% 51% 49% TBD TBD
OSEM - 3 Office of the Secretary and Executive Management Strategic Context Measure: Percent of investigations of alleged civil rights and civil liberties violations opened and closed within one year Description: This measure assesses the timeliness to resolve investigations of alleged DHS violations of individual civil rights and civil liberties, reporting the share of all complaint investigations closed by CRCL in a given fiscal year, which CRCL had opened no more than one year before the date of closure.
Fiscal Year: FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Targets: ------60% 61% 62% 63% Results: ------68% 74% TBD TBD
Measure: Percent of planned activities furthering elimination of barriers to equal employment opportunity completed on time Description: This measure assesses the Department’s progress toward equal employment opportunity (EEO) by tracking activities to eliminate barriers to EEO scheduled for completion in a given fiscal year. Under authorities provided in the Civil Rights Act of 1964 and the Rehabilitation Act of 1973, the U.S. Equal Employment Opportunity Commission (EEOC) introduced Management Directive 715 (MD-715) in 2003, providing guidance to federal agencies regarding their EEO programs. MD-715 requires agencies to report annually on their programs’ progress toward eliminating EEO barriers identified through specified analysis. This measure communicates efforts by the Office of Civil Rights and Civil Liberties (CRCL) to continue to remove barriers to equal employment opportunities in DHS. Using information from the annual MD-715 reports, this measure helps to promote a culture of transparency, fairness, and equal employment opportunity.
Fiscal Year: FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Targets: ------70% 71% Results: ------TBD TBD
OSEM - 4 Office of the Secretary and Executive Management Operations and Support
Department of Homeland Security Office of the Secretary and Executive Management Operations and Support
Fiscal Year 2022 Congressional Justification
OSEM – O&S - 1 Office of the Secretary and Executive Management Operations and Support Table of Contents Operations and Support ...... 1 Budget Comparison and Adjustments ...... 3 Summary of Budget Changes ...... 6 Justification of Transfers ...... 8 Justification of Pricing Changes ...... 9 Justification of Program Changes ...... 11 Personnel Compensation and Benefits ...... 25 Non Pay Budget Exhibits ...... 27 Office of Strategy, Policy, and Plans – PPA ...... 28 Budget Comparison and Adjustments...... 28 FY 2022 Expenditure Plan ...... 34 Personnel Compensation and Benefits ...... 37 Non Pay Budget Exhibits ...... 39 Operations and Engagement – PPA ...... 41 Budget Comparison and Adjustments...... 41 FY 2022 Expenditure Plan ...... 46 Personnel Compensation and Benefits ...... 66 Non Pay Budget Exhibits ...... 68 Management and Oversight – PPA ...... 70 Budget Comparison and Adjustments...... 70 FY 2022 Expenditure Plan ...... 74 Personnel Compensation and Benefits ...... 91 Non Pay Budget Exhibits ...... 93
OSEM – O&S - 2 Office of the Secretary and Executive Management Operations and Support Operations and Support Budget Comparison and Adjustments Comparison of Budget Authority and Request (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to FY 2022 Total Enacted Enacted President's Budget Changes
Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount
Management and Oversight 278 252 $61,215 289 263 $54,932 330 293 $75,650 41 30 $20,718
Office of Strategy, Policy, and Plans 194 183 $48,571 209 189 $50,939 224 198 $68,341 15 9 $17,402
Operations and Engagement 186 170 $59,022 264 252 $74,948 301 272 $80,756 37 20 $5,808
Total 658 605 $168,808 762 704 $180,819 855 763 $224,747 93 59 $43,928
Subtotal Discretionary - Appropriation 658 605 $168,808 762 704 $180,819 855 763 $224,747 93 59 $43,928
The Operations and Support (O&S) appropriation funds the Departmental Management Operations Office of the Secretary and Executive Management’s (OSEM) operating salaries and expenses. This appropriation provides resources that enable OSEM offices to provide central leadership, management, direction, and oversight over all of the Department’s Components. Additionally, the O&S appropriation includes funding for reimbursable detailees provided by the OSEM to DHS Components and other Federal agencies.
This appropriation is broken out into the following PPAs:
Management and Oversight: This Management and Oversight PPA supports the core functions of the Office of the Secretary, Office of the General Counsel (OGC), Privacy Office (PRIV), Office of Public Affairs (OPA), and the Office of Legislative Affairs (OLA).
Office of Strategy, Policy, and Plans (PLCY): The PLCY PPA serves as the Department’s principal source of policy development and decision analysis for DHS senior leadership and Secretarial initiatives and for other critical matters that may arise in a dynamic threat environment.
Operations and Engagement: The Operations and Engagement PPA provides resources to fund the Office for Civil Rights and Civil Liberties (CRCL), the Office of the Citizenship and Immigration Services Ombudsman (CISOMB), the Office of the Immigration Detention Ombudsman (OIDO), and the Office of Partnership and Engagement (OPE).
OSEM – O&S - 3 Office of the Secretary and Executive Management Operations and Support Operations and Support Budget Authority and Obligations (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 Enacted/Request $168,808 $180,819 $224,747 Carryover - Start of Year $22 $5,022 $22 Recoveries - - - Rescissions to Current Year/Budget Year ($153) ($930) ($22) Net Sequestered Resources - - - Reprogramming/Transfers ($930) $930 - Supplementals - - - Total Budget Authority $167,747 $185,841 $224,747 Collections - Reimbursable Resources $17,847 $20,877 $24,058 Collections - Other Sources - - - Total Budget Resources $185,594 $206,718 $248,805 Obligations (Actual/Estimates/Projections) $180,572 $206,696 $248,805 Personnel: Positions and FTE Enacted/Request Positions 658 762 855 Enacted/Request FTE 605 704 763 Onboard and Actual FTE Onboard (Actual/Estimates/Projections) 658 762 855 FTE (Actual/Estimates/Projections) 605 704 763
OSEM – O&S - 4 Office of the Secretary and Executive Management Operations and Support Operations and Support Collections – Reimbursable Resources (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget
Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount
Department of Defense 1 1 $232 1 1 $204 1 1 $204
Department of Homeland Security - Analysis and Operations 7 7 $2,270 10 10 $2,118 10 10 $2,328
Department of Homeland Security - U.S. Citizenship and Immigration Services 4 4 $588 2 2 $425 1 1 $440
Department of Homeland Security - Countering Weapons of Mass Destruction 7 7 $1,233 6 6 $992 9 9 $1,791
Department of Homeland Security 1 1 $1,924 1 1 $3,695 - - $2,218
Department of Homeland Security - Federal Emergency Management Agency 1 1 $801 1 1 $865 1 1 $988
Department of Homeland Security - Federal Law Enforcement Training Centers - - $3 - - - - - $4
Department of Homeland Security - Federal Protective Service 16 16 $3,447 15 15 $3,116 16 16 $3,184
Department of Homeland Security - Office of Inspector General - - $55 - - $102 - - $116
Department of Homeland Security - Office of the Secretary & Executive - - $500 - - $8 - - $1,198 Management
Department of Homeland Security - Science and Technology 13 13 $2,273 13 13 $2,392 13 13 $2,448
Department of Homeland Security - Transportation Security Administration 1 1 $188 1 1 $441 1 1 $464
Department of Homeland Security - U.S. Customs and Border Protection 2 2 $649 5 5 $1,150 2 2 $1,076
Department of Homeland Security - U.S. Immigration and Customs Enforcement 1 1 $731 1 1 $2,209 1 1 $2,814
Department of Homeland Security - United States Coast Guard 1 1 $77 1 1 $140 1 1 $399
Department of Homeland Security - United States Secret Service 1 1 $76 1 1 $78 1 1 $75
Department of State - - - 1 1 $121 - - -
Central Intelligence Agency 1 1 $204 ------
Office of the Director of National Intelligence 1 1 $224 1 1 $76 - - -
Department of Homeland Security - Cybersecurity and Infrastructure Security 10 10 $2,221 7 7 $2,264 8 8 $3,963 Agency
Department of Homeland Security - Office of Biometric Idenity Mangement 1 1 $151 2 2 $249 2 2 $348 (OBIM)
Department of Homeland Security - Intelligence and Analysis - - - 2 2 $232 - - -
Total Collections 69 69 $17,847 71 71 $20,877 67 67 $24,058
OSEM – O&S - 5 Office of the Secretary and Executive Management Operations and Support Operations and Support Summary of Budget Changes (Dollars in Thousands)
Positions FTE Amount
FY 2020 Enacted 658 605 $168,808
FY 2021 Enacted 762 704 $180,819
FY 2022 Base Budget 762 704 $180,819
Total Technical Changes - - -
Transfer for Faith and Neighborhood Partnerships from FEMA/O&S to 3 3 $604 OSEM/O&S/OE
Total Transfers 3 3 $604
Civilian Pay Raise Total - - $2,397
Annualization of Prior Year Pay Raise - - $1,172
FERS Adjustment - - $908
FPS Fee Adjustment - - $2,449
Annualization of FY 2019 Program Increase (IDII) - - $14
Delay Hiring - - ($1,984)
National Capital Region Infrastructure Operations (NCRIO) Sustainment - - $12
Total Pricing Changes - - $4,968
Total Adjustments-to-Base 3 3 $5,572
FY 2022 Current Services 765 707 $186,391
CRCL Staffing 34 17 $3,711
Countering Unmanned Aerial Systems Policy Coordination Office 4 3 $3,285
Department-wide FOIA Processing Solution - - $3,505
Foreign Investment Risk Review Modernization Act (FIRRMA) 1 1 $460
Hitchcock Hall and Center Building Studio 5 3 $3,435
Immigration Data Integration Initiative (IDII) 4 2 $4,388
Office of General Counsel Staffing and Contracts 16 16 $7,260
Office of Immigration Statistics Staffing 6 3 $694
Office of Privacy Staffing 10 5 $2,608
OSEM – O&S - 6 Office of the Secretary and Executive Management Operations and Support
OLA Staffing and Correspondence Analyst Task Tracker 9 5 $2,032
Suspension and Debarment Program O&M Funding and Personnel 1 1 $78
TVTP Community Awareness Briefing Program - - $4,900
TVTP Preventing Terrorist Use of Internet - - $2,000
Total Program Changes 90 56 $38,356
FY 2022 Request 855 763 $224,747
FY 2021 TO FY 2022 Change 93 59 $43,928
OSEM – O&S - 7 Office of the Secretary and Executive Management Operations and Support Operations and Support Justification of Transfers (Dollars in Thousands)
FY 2022 President's Budget
Positions FTE Amount
Transfer 1 - Transfer for Faith and Neighborhood Partnerships from FEMA/O&S to 3 3 $604 OSEM/O&S/OE
Operations and Engagement 3 3 $604
Transfer 1 – Transfer for Faith and Neighborhood Partnerships: Transfers the cost associated with the Faith and Neighborhood Partnerships to create a centralized location for Faith-Based Organizations (FBOs) to contact DHS on safety and security issues. Pursuant to the April 16, 2020, memorandum Actions to Implement the HSAC Final Report and Recommendations on Preventing Targeted Violence Against Faith-Based Communities, the Assistant Secretary for Partnership and Engagement was designated the Department’s Faith-Based Organization (FBO) Security Coordinator.
OSEM – O&S - 8 Office of the Secretary and Executive Management Operations and Support Operations and Support Justification of Pricing Changes (Dollars in Thousands)
FY 2022 President's Budget
Positions FTE Amount
Pricing Change 1 - Civilian Pay Raise Total - - $2,397
Management and Oversight - - $888
Office of Strategy, Policy, and Plans - - $605
Operations and Engagement - - $904
Pricing Change 2 - Annualization of Prior Year Pay Raise - - $1,172
Management and Oversight - - $435
Office of Strategy, Policy, and Plans - - $295
Operations and Engagement - - $442
Pricing Change 3 - FERS Adjustment - - $908
Management and Oversight - - $377
Office of Strategy, Policy, and Plans - - $278
Operations and Engagement - - $253
Pricing Change 4 - FPS Fee Adjustment - - $2,449
Management and Oversight - - $687
Office of Strategy, Policy, and Plans - - $893
Operations and Engagement - - $869
Pricing Change 5 - Annualization of FY 2019 Program Increase (IDII) - - $14
Office of Strategy, Policy, and Plans - - $14
Pricing Change 6 - Delay Hiring - - ($1,984)
Management and Oversight - - ($587)
Office of Strategy, Policy, and Plans - - ($422)
Operations and Engagement - - ($975)
Pricing Change 7 - National Capital Region Infrastructure Operations (NCRIO) - - $12 Sustainment
Office of Strategy, Policy, and Plans - - $12
OSEM – O&S - 9 Office of the Secretary and Executive Management Operations and Support
Total Pricing Changes - - $4,968
Pricing Change 1 – Civilian Pay Raise Total: This Pricing Change reflects the increased pay costs due to the first three quarters of the 2.7 percent civilian pay increase for 2022. It reflects these costs for all pay funding included in the base, modified by any transfers of pay funding.
Pricing Change 2 – Annualization of Prior Year Pay Raise: This Pricing Change reflects the full year increased pay costs of the 1.0 percent civilian pay increase for 2021. It reflects these costs for all pay funding included in the base, modified by any transfers of pay funding.
Pricing Change 3 – FERS Adjustment: Per OMB Circular A-11, agency Federal Employee Retirement System (FERS) contributions increased. The regular FERS agency contribution increased by 1.1 percent – from 17.3 percent in FY 2021 to 18.4 percent in FY 2022. The Law Enforcement FERS agency contribution increased by 1.8 percent – from 35.8 percent to 37.6 percent. The pricing change increase reflects changes in contribution to FERS due to this increase for all pay funding included in the base, any transfers of pay funding, the fourth quarter of the 2021 Pay Raise, the first three quarters of the FY 2022 Pay Raise, and all annualizations and non-recurs of FY 2021 program changes.
Pricing Change 4 – FPS Fee Adjustment: This pricing change reflects anticipated increase in Federal Protective Services (FPS) support.
Pricing Change 5 – Annualization of FY 2019 Program Increase (IDII): This pricing change reflects the annualization includes to sustain operational support of the Immigration Data Integration Initiative (IDII).
Pricing Change 6 – Delay Hiring: This pricing change reflects a decrease in payroll expenses across all PPAs due to expected potential hiring delays. This will not substantially impact the mission of the offices.
Pricing Change 7 – National Capital Region Infrastructure Operations (NCRIO) Sustainment: This pricing change reflects an increase for sustainment in NCRIO programs related to IT security, desk side support, and SharePoint services due to ordinary upward pricing adjustments.
OSEM – O&S - 10 Office of the Secretary and Executive Management Operations and Support Operations and Support Justification of Program Changes (Dollars in Thousands)
FY 2022 President's Budget
Positions FTE Amount
Program Change 1 - CRCL Staffing 34 17 $3,711
Operations and Engagement 34 17 $3,711
Program Change 2 - Countering Unmanned Aerial Systems Policy Coordination Office 4 3 $3,285
Office of Strategy, Policy, and Plans 4 3 $3,285
Program Change 3 - Department-wide FOIA Processing Solution - - $3,505
Management and Oversight - - $3,505
Program Change 4 - Foreign Investment Risk Review Modernization Act (FIRRMA) 1 1 $460
Office of Strategy, Policy, and Plans 1 1 $460
Program Change 5 - Hitchcock Hall and Center Building Studio 5 3 $3,435
Management and Oversight 5 3 $3,435
Program Change 6 - Immigration Data Integration Initiative (IDII) 4 2 $4,388
Office of Strategy, Policy, and Plans 4 2 $4,388
Program Change 7 - Office of General Counsel Staffing and Contracts 16 16 $7,260
Management and Oversight 16 16 $7,260
Program Change 8 - Office of Immigration Statistics Staffing 6 3 $694
Office of Strategy, Policy, and Plans 6 3 $694
Program Change 9 - Office of Privacy Staffing 10 5 $2,608
Management and Oversight 10 5 $2,608
Program Change 10 - OLA Staffing and Correspondence Analyst Task Tracker 9 5 $2,032
Management and Oversight 9 5 $2,032
Program Change 11 - Suspension and Debarment Program O&M Funding and 1 1 $78 Personnel
Management and Oversight 1 1 $78
Program Change 12 - TVTP Community Awareness Briefing Program - - $4,900
Office of Strategy, Policy, and Plans - - $4,900
OSEM – O&S - 11 Office of the Secretary and Executive Management Operations and Support
Program Change 13 - TVTP Preventing Terrorist Use of Internet - - $2,000
Office of Strategy, Policy, and Plans - - $2,000
Total Program Changes 90 56 $38,356
Program Change 1 – CRCL Staffing:
Description The FY 2022 Budget includes an increase of 34 Positions, 17 FTE, and $3.7M for staffing increases across the office to address the press of complaints received but unable to process. The base for this program is 104 Positions, 98 FTE, and 20.8M.
Justification A key component in the office of Civil Rights and Civil Liberties (CRCL) mission is to "support the Department's mission to secure the Nation while preserving individual liberty and fairness, and equality under the law," and it is the responsibility of the Community Engagement Section to continue meeting with diverse stakeholders across the United States. The Office of Civil Rights and Civil Liberties seeks to increase staffing for the following program areas: EEO & Diversity Section, Programs Branch, and Business Operations areas. Additionally, the requested increase supports funding for Final Agency Decision Service, Docusign Software, AHU Database, Program Support, Fact Finders, DHS Training Modules, EEO Counseling and Investigation, Compliance SMEs, Complaints Management Database, IT Development - Database, Racial Equity Assessment SME, Title VI/ Section 504 SME, Language Access Program SME, Administrative Support, and an Intelligence Oversight Analyst subject matter expert.
In order to have the coverage required to develop and maintain trusting, confidential relationships with a wide range of communities, open lines of communication must be established between the Department and stakeholders, such as State and local officials, Federal agency partners, and the public. Many policy issues are sensitive and complex, which require diplomatic handling, and interagency and intra-agency cooperation at high levels. The Budget also supports additional staffing requirements for the following: Program Analysts/Specialists both for support staff in Business Operations and to meet requirements for racial equity, language, and disability access; Program Analysts to meet nondiscrimination mandates in the Anti-Discrimination Group (ADG); and EEO Specialists in the EEO & Diversity Branch to support an increase in Special Emphasis programs for the Department.
Performance The additional funding will hire additional staff to meet mission requirements. Consistent with the priorities of the new administration, CRCL is leading a taskforce to implement Executive Orders 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government, and 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation. CRCL’s leading role on this taskforce is vital to ensure that the Department is meeting its obligations under the Executive Orders with respect to internal policies affecting employment and EEO, and external policies affecting the general public. In order to fully execute its statutory mission, CRCL requires additional funding for personnel and infrastructure to fulfill the President’s critical agenda, the Secretary’s priorities, and urgent, complex, and ongoing civil rights and civil liberties issues.
OSEM – O&S - 12 Office of the Secretary and Executive Management Operations and Support
Program Change 2 – Countering Unmanned Aerial Systems Policy Coordination Office:
Description The FY 2022 Budget includes an increase of 4 Positions, 3 FTE, and $3.3M in support of the new Countering-Unmanned Aerial Systems (C-UAS) Policy Coordination Office within the Office of Strategy, Policy, and Plans. The base for this program is 2 positions, 1 FTE, and $0.2M.
Justification On October 5, 2018 the Preventing Emerging Threats Act was signed into law as part of the FAA Reauthorization Act of 2018. The law provided DHS and DOJ with the authorities needed to protect communities and buildings from the emerging threat posed by unmanned aircraft systems (UAS). A rapidly evolving threat coupled with new authorities requires the ability to respond in an organized and coordinated manner, while also meeting the numerous statutory requirements contained in the Act. In order to ensure judicious handling of the newly acquired authorities, the Secretary directed PLCY to establish a C-UAS policy coordination office.
Additionally, in June of 2020, the Office of Inspector General (OIG) noted that DHS had limited capability to defend against UAS threats, primarily because the Office of Strategy, Policy, and Plans had not requested funding to appropriately staff the C-UAS policy coordination office. Funding for the C-UAS office will provide PLCY with necessary staff and support to fully implement the Department’s C-UAS authority, and ensure security requirements are considered in future rulemaking for UAS integration.
The FY 2022 Budget ensures the Department can coordinate and provide efficient cost savings for the increase of C-UAS threats to meet statutory requirements prescribed by the Act, which is the first statutory grant of authority for DHS to explicitly counter UAS threats. The policy coordination office will also respond to Congressional requests and engage and support public and private sector partners, to include State and local governments. This request will also be used to obtain support from Federally funded research and development centers (FFRDCs). Four additional Federal personnel, supported by FFRDCs, will work to drive forward progress and to ensure Departmental-wide coordination on six Lines of Effort (LOEs): Policy Development; Interagency Coordination/Driving Implementation; Requirements, Research, Development, Testing and Evaluation (RDT&E) in conjunction with S&T; Operations Coordination, External Training, Education, and Engagement; and Program Management.
The detailee-based policy coordination office has accomplished a significant amount during the standup of the office, including deploying C-UAS capability in the first year, standing up and co-chairing the DHS C-UAS Executive Steering Committee, serving on the United States Government- wide Unmanned Aerial Systems (UAS) Executive Committee, and co-chairing the United State Government-wide Senior Steering Group. However, there are many statutory requirements that are not receiving necessary attention due to limited staff availability including the following:
• Developing an overarching DHS Strategy for C-UAS • Risk Based Prioritization of “Covered Assets” (those requiring C-UAS capability) • Rapid response capability – development of process, guidance, and assets
OSEM – O&S - 13 Office of the Secretary and Executive Management Operations and Support • Coordinated requirements development and procurement activity to ensure all components have access to the most capable equipment, and that acquisitions can be as streamlined as possible • Professional engagement with our State, Local, Tribal and Territorial (SLTT) partners, and public/private sector
The Budget will enable the Department to staff and operate a policy coordination office to ensure C-UAS activities are organized, avoid duplicative efforts, and realize maximum efficiencies. A significant range of Departmental entities, including, but not limited to, Customs and Border Patrol, the Federal Protective Service, the Transportation and Security Administration, the U.S. Coast Guard, the Secret Service, Science and Technology, and the Offices of General Counsel, Civil Rights and Civil Liberties, Privacy, Partnership and Engagement, and Management are involved in C-UAS initiatives and activities.
Performance Funding will ensure that dedicated personnel will be available to coordinate the Department’s approach to C-UAS implementation and serve as lead for interagency coordination. With funding, C-UAS will meet Congressional, private, and public-sector demands, as well as ensure coordination and cost saving initiatives are pursued Department-wide. A C-UAS policy coordination office will provide the ability to move rapidly as possible to counter the significant and growing C- UAS threats.
More specifically, C-UAS policies would be unified across Department components, leading to a standardized application of C-UAS capabilities and authorities. The Department would be able to speak with one voice with State, local, and military partners, preventing confusion and potentially duplicative efforts, inefficient use of funds, and the provision of inaccurate information.
Program Change 3 – Department-wide FOIA Processing Solution:
Description The FY 2022 Budget includes an increase of $3.5M to continue to centralize and finalize the investments for the Freedom of Information Act (FOIA) processing system to promote flexibility/interoperability in managing shared workload. The base of this program is 18 Positions, 18 FTE, and $5.2M.
Justification The Office of Privacy (PRIV) is responsible for FOIA policy, program oversight, training, and the efficacy of the overall DHS FOIA program. In January 2018, the DHS Deputy Secretary established an Enterprise‐wide FOIA IT Systems Working Group which has been charged to review and determine needed capabilities and requirements for an enterprise‐wide FOIA system, as well as recommend a solution that meets Component and Headquarters needs. The Working Group determined that improved FOIA IT holds the promise of improving the speed and efficiency of FOIA processing department‐wide, as well as improving DHS’ ability to aggregate department‐wide FOIA metrics to ensure DHS’s compliance with the Freedom of Information Act, the FOIA Improvement Act, and the various related rules and regulations enabling these acts. The ability to process and track the entire lifecycle of FOIA requests, including FOIA Appeals and FOIA Litigations, is imperative. Improving full scope of information that flows through the Department’s FOIA offices will also allow the Department to more precisely gauge the potential risks associated with the release of information.
OSEM – O&S - 14 Office of the Secretary and Executive Management Operations and Support
Performance Over the past 15 years, the underlying causes of the FOIA backlog, including decentralization, technology and interoperability limitations, and staffing and resource constraints, have caused wide fluctuation in the size of the backlog and brought negative attention to the Department. This inability to control the backlog has sparked seven GAO engagements, three Inspector General engagements, eight Office of Government Information Services engagements, two Congressional hearings, and countless media stories.
In order to be successful, we must invest in modern technology and provide staff with the resources needed to conduct their jobs. The lack of personnel and resources, coupled with the increased workload is unsustainable, and jeopardizes our statutory requirements to provide disclosure responsibilities throughout the Department. This puts the Department at considerable litigation risk.
PRIV will leverage modern technology to improve the security of sensitive DHS information. The procurement of an enterprise-wide FOIA processing solution that meets the demands of a modern FOIA process, reducing the number of FOIA processing solutions in use, and ensuring all systems are interoperable, will improve the consistency of redactions. Currently, a Component may release similar agency records with different redactions, which is not only embarrassing to the agency but can reveal information intended to be protected. An enterprise-wide solution that is interoperable with other systems will increase the agency’s ability to manage its information and keep informed of information that has been released and withheld.
Program Change 4 – Foreign Investment Risk Review Modernization Act (FIRRMA):
Description The FY 2022 Budget includes an increase of 1 Position, 1 FTE, and $0.5M to meet requirements of the Foreign Investment Risk Review Modernization Act (FIRRMA). The base for this program is 6 Positions, 6 FTE, and $2.6M.
Justification This program change is required to meet statutory deadlines and manage the Department’s obligations as a member of Committee on Foreign Investment in the United States (CFIUS) and Team Telecom Working Group (TT). PLCY serves as the focal point for DHS participation on CFIUS and the Team Telecom (TT) Working Group, coordinating the Department-wide evaluation of CFIUS and TT transactions and representing DHS in both bodies.
On August 13, 2018, P.L. 115-232, the Foreign Investment Risk Review Modernization Act, was signed into law, which expands CFIUS’ authority to cover a range of foreign investments not previously within its jurisdiction, increasing CFIUS’ workload, and necessitating additional resources and processes to ensure the Department continues to meet statutory CFIUS obligations.
The Office of Management and Budget (OMB) previously directed agencies to plan for a 320 percent increase in CFIUS case volume by the end of Fiscal Year 2020. Further, while TT currently exists as an informal working group to support evaluation and mitigation of national security and law enforcement concerns associated with applications for Federal Communications Commission (FCC) licenses by foreign entities, there is a draft OSEM – O&S - 15 Office of the Secretary and Executive Management Operations and Support Executive Order currently under consideration by the White House to formalize TT and establish CFIUS-like timelines under which to conduct Executive Branch due diligence. This would significantly increase the administrative and analytical burden associated with PLCY’s TT responsibilities. An increase in funding will support the full spectrum of PLCY’s risk analysis, mitigation, and compliance monitoring activities of both the CFIUS and Team Telecom missions while creating a talent pool of PLCY civilians with promotion potential to more senior roles in response to natural turnover rates.
In addition, the increase in funding will provide contract support for risk analysis, mitigation, and compliance monitoring activities in support of CFIUS and Team Telecom. Reflecting the need to fulfill FIRRMA’s requirements and meet future TT challenges, this increase will support:
• Additional FTP to support the significant growth and complexity of CFIUS cases as new regulations from FIRRMA take effect and pending TT formalization; and • Contract support staff who will perform CFIUS and TT case management, interagency coordination, Component coordination, risk analysis, and compliance monitoring functions
Performance As the Sector-Specific Agency for ten Critical Infrastructure sectors identified in Presidential Policy Directive 21, Critical Infrastructure Protection and Resilience, DHS is a critical member of CFIUS and FIRRMA’s expansion which will disproportionately impact DHS equities. Given these substantial responsibilities in areas subject to additional CFIUS jurisdiction, DHS will be responsible not only for handling the baseline increase in CFIUS cases resulting from FIRRMA but also for additional responsibilities that will tend to increase the average complexity of an already complex review process.
This funding will provide PLCY with the resources to manage increasing requirements of CFIUS while identifying national security risk impacting DHS missions arising from transactions subject to CFIUS review. In addition, DHS will be able to keep pace with the increased compliance monitoring workload associated with increased CFIUS jurisdiction.
Program Change 5 – Hitchcock Hall and Center Building Studio:
Description The FY 2022 Budget includes an increase of 5 Positions, 3 FTE, and $3.4M for renovation of Hitchcock Hall, Center Building Studio, the green rooms associated with the studio, and personnel related costs for ongoing operations and maintenance. There is no base for this program.
Justification This funding will support the Office of Public Affairs (OPA) for both personnel costs and a non-pay increase for renovation of Hitchcock Hall and Center Building Studio green rooms. OPA is responsible for oversight and management of all external and internal communications and performs the following function daily, responds to national media inquiries, maintains and updates the Department’s website (DHS.gov), writes speeches for principals and reviews and coordinates speaking events for Department officials. OPA fosters strategic communication throughout DHS and with
OSEM – O&S - 16 Office of the Secretary and Executive Management Operations and Support external stakeholders, such as State and local officials, international partners, media personnel, and the public. OPA manages the DHS Organizational Identity Program, which provides guidelines for the proper use of the DHS seal and related identities. OPA oversees DHS employee communication activities. This includes drafting and disseminating messages to employees from Department leadership, and curating content for the Department's intranet site, DHS Connect. The Incident Communications Team coordinates incident communications with the White House, Federal departments and agencies, and State, local, and international partners to ensure accurate and timely information is provided to the public during an incident. Communicating emergency public information is mandated by Homeland Security Presidential Directive (HSPD) 5 to ensure that potentially life- saving information is provided to the public in a timely manner. The office provides oversight, coordination and guidance to all DHS Component public affairs offices.
OPA’s annual budget is predominately driven by personnel expenses and the budget has been reduced by 18 percent since FY 2011. Due to the increase in OPA’s workload, the office is currently experiencing a larger quantity of engagements and communications from the Secretary. OPA has a more prominent role for the Department, the Front Office and White House communications. This is a result of the changing media environment and new leadership’s needs. Funding additional positions and renovating Hitchcock Hall and the Center Building Studio will provide the support needed in order to meet the changing demands of today’s environment.
Performance Additional funding will provide OPA with the ability to produce live and recorded television/web broadcast in Hitchcock Hall and Center Building Studio and increase support personnel to operate at the capacity. Additionally, funding will provide the support required to purchase and install new equipment, an audio system, lighting fixtures with controllable LED lighting, maintenance and repairs, and an alternate site.
Funding for full time persons will be a long-term solution for OPA and will decrease the need for temporary detailees for personnel support. These additional positions will ensure OPA will be able to answer media inquiries in a more timely manner, provide reports with accurate information, help OPA be more proactive instead of reactive, and have daily communications as needed. In addition, these positions will help OPA oversee and maintain all public websites for the department, which includes dhs.gov, establishing messaging priorities, coordinating with components that help create content that best supports DHS, and manage social media accounts.
Program Change 6 – Immigration Data Integration Initiative (IDII):
Description The FY 2022 Budget includes an increase of 4 Positions, 2 FTE, and $4.4M for Immigration Data Integration Initiative (IDII), which leads the development and implementation of shared immigration data standards throughout DHS and across the inter-agency. The base for this program is 4 Positions, 4 FTE, and $3.2M.
Justification This funding includes $0.3M for the salaries and benefits for four additional staff positions. Two new positions will be filled by management & program analysts (GS-9/11/12) to support the increased demand in developing and publishing uniform reference data standards. One new position will be filled by a data scientist (GS-12/13) to develop, implement, and oversee the continued maintenance of improved data disclosure methods OSEM – O&S - 17 Office of the Secretary and Executive Management Operations and Support required by Department oversight to maintain confidentiality and privacy protections as IDII publishes more sophisticated data products. The final position will be filled by a program manager (GS-13/14) to coordinate and effectively manage all of the increased work being done by the IDII Data Governance and Policy & Oversight teams across the immigration domain (within the Department and interagency partners) and with the OIS statisticians. The funding also includes $4.1M for contract support. Contract support will be dedicated to a recompete of the contracts currently supporting the IDII reference data standards development and a new contract to competitively acquire the best data disclosure software to meet IDII requirements.
IDII leads DHS-wide data standards development and works in close partnership with DHS CDO and the DHS Data Governance Council to develop and publish enterprise reference data standards. It also provides critical tactical support to Customs Border Patrol (CBP) Unified Immigration Portal (UIP) and other operational Components implementing and trouble-shooting enterprise standards. IDII dashboards are recognized by the DHS-wide analytic community as leading BI/visualization for statistical immigration data. The program has led implementation of the Collibra Data Governance Center within DHS and across the Federal sector. Dozens of Federal partners within DHS and around the inter-agency rely on and partner with IDII for Collibra support and reference data management. Finally, CBP UIP relies extensively on IDII for all data standards and its development.
Performance This funding will support more efficient and accurate data sharing among operational offices, improving performance across the immigration mission space, as well as including IDII’s support to the CBP UIP and other Component partners. Apart from its contribution to the immigration mission space, the Office of Immigration Statistics (OIS) Deputy Assistant Secretary and IDII lead serves in a Department-wide capacity as the DHS Statistical Official, who co-chairs the DHS Data Governance Council, and supports OCIO to lead standards development and improvements to data quality across all DHS data domains.
Program Change 7 – Office of General Counsel Staffing and Contracts:
Description The FY 2022 Budget includes an increase of 16 Positions, 16 FTE, and $7.3M to support the Secretary’s mission for staffing and contracts. The base for this program is 119 Positions, 102 FTE, and 18.8M.
Justification The Office of the General Counsel (OGC) is the principal legal advisor to the Secretary (S1) who is authorized to decide all legal matters across the DHS Components, and vets S1’s priorities. Despite these responsibilities, OGC has been funded at only 72 percent of its authorized personnel levels and its legal matters across 11 divisions. Additionally, OGC has had to prioritize mission-critical IT systems that benefit the entire DHS enterprise over hiring. This risk impacted the quality and timeliness of legal advice. Lastly, funding to finalize configuring and equipping SCIF space will provide the General Counsel and the Office of the Ethics and Compliance Law Division (OELD) with dedicated SCIF space in order to provide timely advice to S1 on classified/compartmented matters.
OSEM – O&S - 18 Office of the Secretary and Executive Management Operations and Support
This funding includes $5.8M for the salaries, benefits, awards, and O&M (recruitment, onboarding, training, travel, supplies) to the authorized end strength of 120 Positions – of which $2.5M would fund 16 additional Positions, and of which $3.3M would fund previously authorized unfunded positions within the office.
The funding of $1.26M is for the statutorily mandated e-Discovery and the mission-critical Regulatory Affairs Management System (RAMS) and Correspondence Analyst Task Tracker (CATT) systems; and $0.2M to finalize the configuration (desks/seats, conference room) and equipping (networks and SVTC capability) of OGC-dedicated SCIF space at St. Elizabeths.
Performance With this additional funding OGC will be able to hire the additional attorneys and support staff necessary to meet the increased demand for timely and sound legal advice thereby enabling DHS achieve its goals related to immigration reform, securing the Southwest border, countering domestic terrorism, and other Presidential and administration priorities. Additional funding for mission-critical IT systems will enable OGC to meet the “must pay” O&M costs (i.e., DC1 VM, CRM VM, CRM Support, SQL DB Licenses, CRM Licenses, InfraOps Support, NASA Fees, and Security Engineering) without having to forego hiring attorneys and support staff: e-Discovery will allow the Department to meet its obligations under Rule 34 of the Federal Rules of Civil Procedure to identify, collect, and produce electronically-stored information, with meta-data intact, within court- ordered production deadlines; RAMS will support the tracking and review of Department regulations; and Correspondence Analyst Task Tracker (CATT) will enable OGC to manage the workflow of the more than 6K requests for legal review received from the Executive Secretariat each year. Finally, unfettered access to a sensitive compartmented information facility (SCIF) for the General Counsel, four (4) Deputy General Counsels, and estimated ~19 OELD attorneys will allow OGC to fulfill its mission to advise S1 across all Tier-1 priorities, respond to emerging crises, and participate in secure video teleconferences with the National Security Council and other IC members.
Program Change 8 – Office of Immigration Statistics Staffing:
Description The FY 2022 Budget includes an increase of 6 Positions, 3 FTE, and $0.7M for staffing for the Office of Immigration Statistics (OIS) and for associated research and decision support. The base of this program is 19 Positions, 17 FTE and 3.0M.
Justification Monthly reporting is critical to allow PLCY and S1 to use OIS person-level system of record data for consistent decision support and to allow OLA and OPA to utilize validated OIS statistical system of record for public messaging and to respond to congressional requests. Additional staff are required to complete the transition from quarterly to monthly and (eventually) to near-real time updates to the OIS person-level system of record and meet current demand for operational and decision support for White House and S1 priorities while continuing to meet OIS’ statutory reporting requirements.
OSEM – O&S - 19 Office of the Secretary and Executive Management Operations and Support
This funding would also support: operational and tactical support for White House and S1 priorities (Border Operations Task Force, Task Force on Family Reunification, Migrant Protection Protocol (MPP) wind-down, revised enforcement priorities, revised asylum policies, legislative strategy); and completing the development of unauthorized population estimate methodologies, including demographic “inflow-outflow” modeling.
In addition, the funding supports research and decision support to PLCY and S1. This consists of: enforcement process mapping to support the Border Operations Task Force; research on use of Alternatives to Detention (ATD) and impact of ATD on enforcement outcomes/appearance rates; development of retrospective recidivism and unique subject encounter metrics; in partnership with PA&E and CBP: survival regression analysis on determinant of noncitizen recidivism; completion of Enforcement Lifecycle to include ICE arrests; overstay survival analysis; total migrant flow modeling; in partnership with PA&E and CBP: evaluation of impact of border investments; completion of Benefits Lifecycle; analysis of benefits backlogs and processing capability; and granular analysis of eligible-to-naturalize population.
Performance: With this funding, OIS will increase staff support that allows the office to complete the transition from quarterly to real-time data processing, enabling the provisioning of cutting-edge decision-support dashboards based on OIS’ comprehensive person-level statistical system of record. Statisticians will provide data services to monitor and provide operational support to the Family Reunification Task Force, Migration Protection Protocols wind-down, asylum reform, and new enforcement priorities.
OIS’ person-level dataset also supports rigorous policy research to support evidence-based policymaking, legislative strategy, and public messaging, with research products focused on the Enforcement Lifecycle/Cohort Analysis, unique apprehensions and border recidivism analysis, alternatives to detention, granular population estimates, COVID, and enforcement process mapping, among other topics. And with leadership support, OIS will publish a suite of public-facing customizable data dashboards that will make the Department the leader in Federal data transparency, improving DHS’ image with Congress and the public and helping constituents hold us accountable for ongoing reform efforts.
Program Change 9 – Office of Privacy Staffing:
Description The FY 2022 Budget includes an increase of 10 Positions, 5 FTE, and $2.6M for the Office of Privacy staffing. The base for this program is 48 Positions, 44 FTE, and 8.2M.
Justification The Office of Privacy must meet the Department’s operational and emerging efforts related to cyber intrusions and influence, Domestic Violence Extremisms (DVE), artificial intelligence (AI), weapons of mass destruction, unmanned aircraft systems (UAS), advanced communications, autonomous things, advanced sensors and imaging technology, and COVID-19.
As noted in November 4, 2020, DHS Office of Inspector General report of the Privacy Office entitled, DHS Privacy Office Needs to Improve Oversight of Department-wide Activities, Programs, and Initiatives, the work demands we handle have grown faster than the staff we have available OSEM – O&S - 20 Office of the Secretary and Executive Management Operations and Support to manage them. In order to keep pace with the voluminous privacy and disclosure policy and oversight requirements, changes in structure and staffing, coupled with fluctuations in work demand have left the Privacy Office significantly understaffed for current mission requirements.
In its report, the DHS OIG noted that the Department “does not yet have effective oversight to ensure consistent execution” of its own internal privacy program. The report further states that DHS could be missing privacy risks in programs and systems. And the “inappropriate dissemination” of individuals’ personal information could be happening unabated. Personally, identifiable information held by DHS includes the second-largest biometrics databases in the world, which contains at least 230 million biometric records, with new biometric records collected for immigration purposes expected to spike from just under 4 million to 6 million a year.
Without privacy controls, the department might find itself alienating the growing number of citizens realizing how valuable their personal data is to them and how devastating it can be when that data is lost, stolen, or misused.
Performance With additional funding, the Office of Privacy will be able to obtain hire full time positions to address and support the Department mission and provide mitigation strategies that effectively reduce the privacy impact, while ensuring transparency. The lack of personnel and resources, coupled with the increased workloads are unsustainable, and jeopardizes our ability to meet the Department’s mission and statutory requirements to provide privacy oversight and meet our disclosure responsibilities. It jeopardizes the ability to continue to strengthen coordination across the Department to identify and proceed strategically on topics and issues of emphasis or concern.
The ability to meet the public’s legitimate expectations for robust privacy protections can promote public trust and enhance the Department’s ability to successfully conduct its missions and potentially reduce the Department’s litigation costs.
Program Change 10 – OLA Staffing and Correspondence Analyst Task Tracker:
Description The FY 2022 Budget includes an increase of 9 Positions, 5 FTE, and $2.0M for OLA Staffing and Correspondence Analyst Task Tracker. The base of this program is 27 Positions, 25 FTE, and $4.9M.
Justification The Office of Legislative Affairs (OLA) is requesting $0.4M for the new Correspondence Analyst Task Tracker (CATT), which serves as a Microsoft Dynamics-based task management system for the management and assignment of tasks and correspondence via SharePoint. This is a new automated tracking system that is required to process, track, and report thousands of incoming, annual congressional correspondence and other requests tasked to OLA for direct response on behalf of the Secretary of Homeland Security.
For OLA staffing, additional personnel are needed to address the additional legislative requests and demands received in recent years, for topics such as cybersecurity, border security, immigration, and human trafficking. The funding amount of $1.6M is for the increased number of personnel which includes one GS-15 Deputy Chief of Staff to serve as the career senior manager for OLA, including serving as the manager for all first line/team OSEM – O&S - 21 Office of the Secretary and Executive Management Operations and Support supervisors; one GS-13/14 Congressional Affairs Specialist and one GS-11/12 Legislative Liaison to provide much needed support to the Intel, Cyber and Operations Team; three GS-11/12 Legislative Affairs Liaisons and two GS-13/14 Congressional Affairs Specialist to support the Operational Component Coordination and Headquarters Teams; and one GS-9 Legislative Clerk to support the Executive Secretariat/Mission Support Team which will allow the Office of Legislative Affairs to keep pace with the voluminous number of congressional bills introduced that impact or could impact the Department.
The additional personnel will restore core capability and positions allowing OLA to directly support the Secretary and Deputy Secretary of DHS, the DHS Headquarters Offices and Directorates, operational Components, and the U.S. Congress. The staffing increase will also allow OLA to provide legislative liaison services for educating and responding to multiple high-level policy interests that are important to both the Department and Congress, significantly improve congressional relationships, and ensure appropriate transparency and information sharing to Members of Congress and their congressional staff.
Performance This additional funding for personnel is vital to support the proactive strategic engagement and the education of Members of Congress and their staff about Departmental initiatives, policies, and programs; and keeping the Department’s senior leaders appraised of legislative activity.
Furthermore, in FY 2021, OLA served as the central point for processing approximately 2,872 incoming pieces of correspondence for DHS Components. This new electronic system will streamline the process whereby the processing and the tracking of correspondence are done simultaneously via SharePoint whereby OLA offices can respond to congressional inquiries in a more timely and effective manner by processing information in real time – which will cut processing time by 50 percent and reduce error by 99 percent.
This additional funding will enable OLA to effectively fulfill the strategic outreach objectives of the Secretary and the Department’s senior leaders. Moreover, this funding is needed to respond and address thousands of annual requests from Congress more timely; for example, in the each of the 115th and 116th Congresses the Department has had over 4,000 congressional briefing engagements alone.
Program Change 11 – Suspension and Debarment Program O&M Funding and Personnel:
Description The FY 2022 Budget includes an increase of 1 Position, 1 FTE, and $78,000 for operations and maintenance of the Suspension and Debarment Case Management System (SDCMS) and personnel related costs. The base for this program is 2 Position, 2 FTE, and $0.4M.
Justification The DHS Suspension and Debarment Program provides the organizational structure, policies, procedures, and provides the training necessary to identify, research, and process referred suspension and debarment cases and ensures that referrals are processed in compliance with statutes and regulations to protect DHS and the Federal government from contractor related fraud, waste and abuse. DHS Directive No. 146-01. The Program is modeled on the U.S. Immigration and Customs Enforcement (ICE) Suspension and Debarment Program, which the Government Accountability
OSEM – O&S - 22 Office of the Secretary and Executive Management Operations and Support Office (Audit 11-739) recognized as one of the four best suspension and debarment programs within the Federal Government. In FY 2020, DHS received 233 referrals and took 215 debarment actions. In FY 2019, there were 169 referrals and 170 debarments.
Additionally, the FY 2021 operations and maintenance (O&M) costs enables DHS to analyze and process entities and individuals proposed for suspension or debarment in furtherance statutory and regulatory obligations. SDCMS is a secure, web-based workflow management system that provides an automated mechanism for managing and reporting on all suspension and debarment activities from receipt of referral through the expiration date of the suspension or debarment period.
Performance The continuity of funding for a GS-13 employee will result in expedited reviews of contract terminations for default, and possible suspensions or debarments. In addition, it increases DHS’s ability to work collaboratively with multiple investigative organizations to include the DHS OIG, ICE, the Department of Justice, and others which in turn eliminates duplication of investigative efforts at the expense of protecting the Department against fraud, waste and abuse. With SDCMS, DHS can maintain relevant information such as respondent information, referrals and supporting documentation, research information, and other case-related data. SDCMS also provides enhanced filtering and sorting capabilities that allow users to create standard and ad hoc reports. Statistical and performance-based reports can also be generated to further support the management of the suspension and debarment process.
The information maintained within SDCMS enables DHS to carry out its legal authority to suspend or debar entities or individuals in accordance with Federal Acquisition Regulation, Subpart 9.4.
Program Change 12 – Community Awareness Briefing Program:
Description The FY 2022 Budget includes $4.9M for PLCY’s Center for Prevention Programs and Partnerships (CP3) community awareness briefing (CAB) program. The base for this program is 4 Positions, 4 FTE, and $3.8M.
Justification The CP3, formerly the Office of Targeted Violence and Terrorism Prevention, assesses that to scale a national program it will need to expand two critical capabilities. First, it will need to increase the technical assistance provided through nationally deployed staff in order to develop robust and effective prevention frameworks at the local level using community awareness briefings. Second, the office will also need to enhance information sharing at the national level, update its awareness briefings, and publish evidence-based baseline capabilities for local prevention efforts supporting community awareness.
Performance The increase in funding is required to achieve the overall goal of ensuring all localities have access to prevention frameworks. The resources at the Headquarters level and in the field are needed to meet the requirements of the implementation plan for the sections of the 2019 Strategic Framework for Countering Terrorism and Targeted Violence that pertain to prevention. OSEM – O&S - 23 Office of the Secretary and Executive Management Operations and Support
Program Change 13 – Preventing Terrorist Use of Internet:
Description The FY 2022 Budget includes an increase of $2.0M for the Preventing Terrorist Use of Internet (PTUI) program to address online aspects of mobilization to violence. The base for this program is 2 Positions, 2 FTE, and $2.0M.
Justification The initial emphasis of the PTUI effort will focus on the following: (1) broad information-sharing with a range of terrorism prevention stakeholders, including law enforcement, the private sector, and communities, and targets of radicalization with regards to threats, strategies, and effective responses; (2) implementing online and offline activities – conducted by government and non-governmental partners – against specific national security threats to counter narratives and provide alternatives, to increase the adversaries’ organizational costs, and to reduce the overall effectiveness of their strategies; and (3) integrating with existing programs, including cybersecurity, countering foreign influence, and other technology-focused areas.
CP3 and interagency partners have convened four Digital Forums on Terrorism Prevention to promote engagement between community leaders and technology professionals seeking to counter terrorist exploitation of the internet, where extremist organizations recruit, radicalize, and direct supporters. CP3’s predecessor organization launched the SM CAB to train content moderators at technology companies through the Global Internet Forum to Combat Terrorism and industry startups through Tech Against Terrorism and developed technical and digital marketing tools to build capacity in the online space where narratives of terror groups have emerged. In the past, CP3has supported, both financially and through technical assistance, a critically acclaimed “Peer 2 Peer (P2P): Challenging Extremism” university-based contest that incubates online projects to prevent terrorism. With this funding CP3 aims to continue funding similar programs like Invent2Prevent (I2P), targeting domestic extremist organizations.
Performance The funding will enable DHS to diminish terrorist use of the internet, and to continue hosting Digital Forums. Delivery of the SM CAB will not be limited to less effective online platforms and DHS can continue the innovation of the P2P program. This increase will directly work with the tech sector and community leaders to build the capacity of credible voices and diminish terrorist recruitment online.
OSEM – O&S - 24 Office of the Secretary and Executive Management Operations and Support Operations and Support Personnel Compensation and Benefits Pay Summary (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget FY 2021 to FY 2022 Total
Pos. FTE Amount Rate Pos. FTE Amount Rate Pos. FTE Amount Rate Pos. FTE Amount Rate
Management and Oversight 278 252 $41,006 $156.75 289 263 $43,423 $159.39 330 293 $55,835 $185.27 41 30 $12,412 $25.89
Office of Strategy, Policy, and Plans 194 183 $30,834 $168.49 209 189 $29,551 $156.35 224 198 $36,625 $184.97 15 9 $7,074 $28.62
Operations and Engagement 186 170 $32,516 $191.27 264 252 $44,215 $175.46 301 272 $57,269 $210.55 37 20 $13,054 $35.09
Total 658 605 $104,356 $170.00 762 704 $117,189 $164.33 855 763 $149,729 $194.21 93 59 $32,540 $29.88
Subtotal Discretionary - Appropriation 658 605 $104,356 $170.00 762 704 $117,189 $164.33 855 763 $149,729 $194.21 93 59 $32,540 $29.88
The FTE Rate calculation does not include Object Class 11.8-Special Personal Services Payments or 13.0-Benefits for Former Personnel.
Pay by Object Class (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget FY 2021 to FY 2022 Change 11.1 Full-time Permanent $70,103 $80,594 $104,423 $23,829 11.3 Other than Full-time Permanent $5,138 $5,138 $5,296 $158 11.5 Other Personnel Compensation $1,058 $1,058 $1,089 $31 11.8 Special Personal Services Payments $1,504 $1,504 $1,550 $46 12.1 Civilian Personnel Benefits $26,553 $28,895 $37,371 $8,476 Total - Personnel Compensation and Benefits $104,356 $117,189 $149,729 $32,540 Positions and FTE Positions - Civilian 658 762 855 93 FTE - Civilian 605 704 763 59
OSEM – O&S - 25 Office of the Secretary and Executive Management Operations and Support Operations and Support Permanent Positions by Grade – Appropriation (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to Enacted Enacted President's Budget FY 2022 Change Total, SES 82 71 71 - GS-15 174 230 246 16 GS-14 145 127 150 23 GS-13 91 146 173 27 GS-12 70 73 88 15 GS-11 35 65 73 8 GS-9 45 33 36 3 GS-8 2 1 1 - GS-7 10 14 15 1 GS-5 3 2 2 - GS-4 1 - - - Total Permanent Positions 658 762 855 93 Total Perm. Employment (Filled Positions) EOY 645 693 700 7 Unfilled Positions EOY 13 69 155 86 Position Locations Headquarters Civilian 653 688 695 7 U.S. Field Civilian - 69 155 86 Foreign Field Civilian 5 5 5 - Averages Average Personnel Costs, ES Positions $176,924 $172,107 $207,332 $35,225 Average Personnel Costs, GS Positions $111,030 $113,409 $123,679 $10,270 Average Grade, GS Positions 13 13 13 -
OSEM – O&S - 26 Office of the Secretary and Executive Management Operations and Support Operations and Support Non Pay Budget Exhibits Non Pay Summary (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to Enacted Enacted President's Budget FY 2022 Change
Management and Oversight $20,209 $11,509 $19,815 $8,306
Office of Strategy, Policy, and Plans $17,737 $21,388 $31,716 $10,328
Operations and Engagement $26,506 $30,733 $23,487 ($7,246)
Total $64,452 $63,630 $75,018 $11,388
Subtotal Discretionary - Appropriation $64,452 $63,630 $75,018 $11,388
Non Pay by Object Class (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to Enacted Enacted President's Budget FY 2022 Change 21.0 Travel and Transportation of Persons $4,395 $4,926 $4,613 ($313) 23.2 Rental Payments to Others - $2,000 $2,000 - 24.0 Printing and Reproduction $12 $13 $13 - 25.1 Advisory & Assistance Services $27,803 $27,581 $27,649 $68 25.2 Other Services from Non-Federal Sources $5,059 $13,212 $18,386 $5,174 25.3 Other Purchases of goods and services $25,939 $14,910 $21,510 $6,600 25.7 Operation & Maintenance of Equipment $464 $111 $111 - 26.0 Supplies & Materials $714 $693 $569 ($124) 31.0 Equipment $66 $184 $167 ($17) Total - Non Pay Budget Object Class $64,452 $63,630 $75,018 $11,388
OSEM – O&S - 27 Operations and Support Office of Strategy, Policy, and Plans – PPA Office of Strategy, Policy, and Plans – PPA Budget Comparison and Adjustments Comparison of Budget Authority and Request (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to FY 2022 Total Enacted Enacted President's Budget Changes
Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount
Office of Strategy, Policy, and Plans 194 183 $48,571 209 189 $50,939 224 198 $68,341 15 9 $17,402
Total 194 183 $48,571 209 189 $50,939 224 198 $68,341 15 9 $17,402
Subtotal Discretionary - Appropriation 194 183 $48,571 209 189 $50,939 224 198 $68,341 15 9 $17,402
PPA Level I Description
The Office of Strategy, Policy, and Plans (PLCY) PPA serves as the Department’s principal source of policy development and decision analysis for DHS senior leadership and Secretarial initiatives and for other critical matters that may arise in a dynamic threat environment. The Immediate Office of the Under Secretary manages the PLCY sub-offices to include Counterterrorism and Threat Prevention Policy (CTTP), Trade and Economic Security Policy (TES), Border Security and Immigration Policy (BSI), International Affairs (OIA), and Cyber, Infrastructure, Risk, and Resilience Policy (CIRR).
The Office of Strategy, Policy, and Plans serves as a central resource to the Secretary and other Department leaders for policy development and review, strategic planning and analysis, and facilitation of decision-making on the full breadth of issues that may arise across the dynamic homeland security enterprise. PLCY is responsible for strengthening our Nation’s homeland security by developing DHS-wide policies, programs, and planning to promote and ensure the highest level of performance, quality, consistency, and integration in the execution of all homeland security missions. PLCY represents and coordinates the consolidated DHS position at White House interagency committee meetings. The Office develops and articulates the long-term strategic view of the Department and translates the Secretary’s strategic priorities into planning products that drive increased operational effectiveness through integration, prioritization, and resource allocation.
Immediate Office of the Under Secretary
The Immediate Office includes the Under Secretary and Deputy Under Secretary positions and manages the following: The Executive Secretariat functions; training and education programs, which include intern and Presidential Management Fellow programs; operations and resource management; Freedom of Information Act requests and inquiries; Privacy and Audit Liaison functions; strategy development and planning; and the Department’s coordination process for Policy Coordination Committees (PCCs). Moreover, The Immediate Office provides a centralized coordination point for developing and communicating policies across multiple sub-offices within PLCY, throughout the Department, and across the
OSEM – O&S - 28 Operations and Support Office of Strategy, Policy, and Plans – PPA homeland security enterprise. The Under Secretary serves as the coordinator of Department-wide policies and planning to advance and ensure consistency and integration among DHS missions.
Counterterrorism and Threat Prevention Policy
Counterterrorism and Threat Prevention Policy (CTTP) supports the Department’s mission by countering terrorism and preventing a wide array of threats to the Homeland to include hostile nation states and emerging threats. CTTP leads the Department in addressing global transportation security, screening and vetting, watchlisting, information sharing, identity management and credentialing, and biometrics through the development and coordination of department-wide strategy and the administration of programs such as REAL ID, Countering Unmanned Aerial Systems (C- UAS), and Travel WISER. CTTP is both a producer and a consumer of information used by the national security, intelligence, and military communities, and CTTP ensures proper sharing and coordination of information essential to DHS’s ability to fulfill its mission. Additionally, CTTP’s Center for Prevention Programs and Partnerships (CP3) is the primary entity responsible for building, maturing, and driving the prevention mission in DHS and works to equip and empower local efforts to prevent individuals from mobilizing to violence.
Trade and Economic Security Policy
Trade and Economic Security Policy (TES) establishes policies that enable the lawful flow of goods and services, people and capital, and information and technology across our borders; and that positions DHS to effectively counter threats to U.S. entities engaged in global commerce. TES functions include protecting the U.S. economy from nefarious foreign investors as well as the facilitation and enforcement of legitimate trade and travel. TES coordinates Department-wide policy initiatives on customs revenue, border security, cargo security, trade agreements compliance, and export control enforcement. The team develops and leads Department policies on the facilitation and enforcement of trade to include DHS efforts in drug interdiction, counterfeits, and the broader movement of goods across the U.S. northern and southern borders. Additionally, TES serves as the primary DHS point of contact for Team Telecom matters and for the Council on Foreign Investment in the United States (CFIUS) by promulgating policies, processes, procedures, and other guidance for DHS participation in CFIUS and Team Telecom.
Border Security and Immigration Policy
Border Security and Immigration Policy (BSI) develops strategy and policy aimed at ensuring the integrity of our immigration system as well as the safe and efficient facilitation of people across our borders. BSI advises Department leadership on immigration policies and regulations and engages interagency counterparts on immigration policies and strategies to counter transnational crime and human trafficking. BSI’s policymaking responsibilities ensure consistency on all border security and immigration matters across DHS’s various Components. Additionally, BSI’s Office of Immigration Statistics (OIS) leads the collection and dissemination to the public of statistical information and analysis useful in evaluating social, economic, demographic, and other impacts of immigration laws, migration flows, and immigration enforcement.
OSEM – O&S - 29 Operations and Support Office of Strategy, Policy, and Plans – PPA
International Affairs
International Affairs (OIA) supports all of DHS’s missions by managing and coordinating the Department’s extensive international activities and cooperation with international partners. As the DHS lead for international affairs, OIA develops, coordinates, and implements the Department’s international priorities, security sector assistance, and attaché deployment. Additionally, OIA contains regional divisions that coordinate with interagency counterparts and facilitate relations with foreign governments and international organizations. OIA’s initiatives leverage international partnerships to support and enhance the domestic homeland security mission. OIA serves a supporting function of all DHS Secretarial level international engagements.
Cyber, Infrastructure, Risk, and Resilience Policy
Cyber, Infrastructure, Risk, and Resilience Policy (CIRR) leads DHS policy related to assessing and mitigating risks to the Homeland and increasing the resilience of the Nation to all hazards. CIRR develops policies to support DHS efforts to reduce national risks with a focus on critical infrastructure cybersecurity, Federal network security, countering cybercrime, and improving the security and resilience of the global cyber ecosystem. CIRR engages with DHS and interagency counterparts to coordinate national resilience initiatives that enhance Federal, State and local preparedness and response capabilities. CIRR engages across DHS and with other stakeholders to understand the impact of emerging technologies and evolving risks on homeland security efforts, and to ensure that the Department takes a coordinated whole-of DHS approach to mitigate identified national risks.
OSEM – O&S - 30 Operations and Support Office of Strategy, Policy, and Plans – PPA Office of Strategy, Policy, and Plans – PPA Budget Authority and Obligations (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 Enacted/Request $48,571 $50,939 $68,341 Carryover - Start of Year - - - Recoveries - - - Rescissions to Current Year/Budget Year - ($262) - Net Sequestered Resources - - - Reprogramming/Transfers ($262) $262 - Supplementals - - - Total Budget Authority $48,309 $50,939 $68,341 Collections - Reimbursable Resources $448 $284 $224 Collections - Other Sources - - - Total Budget Resources $48,757 $51,223 $68,565 Obligations (Actual/Estimates/Projections) $48,757 $51,223 $68,565 Personnel: Positions and FTE Enacted/Request Positions 194 209 224 Enacted/Request FTE 183 189 198 Onboard and Actual FTE Onboard (Actual/Estimates/Projections) 194 209 224 FTE (Actual/Estimates/Projections) 183 189 198
OSEM – O&S - 31 Operations and Support Office of Strategy, Policy, and Plans – PPA Office of Strategy, Policy, and Plans – PPA Collections – Reimbursable Resources (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget
Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount
Department of Homeland Security 1 1 $224 1 1 $87 - - -
Department of State - - - 1 1 $121 - - -
Office of the Director of National Intelligence 1 1 $224 1 1 $76 - - -
Department of Homeland Security - Cybersecurity and Infrastructure Security ------1 1 $224 Agency
Total Collections 2 2 $448 3 3 $284 1 1 $224
OSEM – O&S - 32 Operations and Support Office of Strategy, Policy, and Plans – PPA Office of Strategy, Policy, and Plans – PPA Summary of Budget Changes (Dollars in Thousands)
Positions FTE Amount
FY 2020 Enacted 194 183 $48,571
FY 2021 Enacted 209 189 $50,939
FY 2022 Base Budget 209 189 $50,939
Total Technical Changes - - -
Total Transfers - - -
Civilian Pay Raise Total - - $605
Annualization of Prior Year Pay Raise - - $295
FERS Adjustment - - $278
FPS Fee Adjustment - - $893
Annualization of FY 2019 Program Increase (IDII) - - $14
Delay Hiring - - ($422)
National Capital Region Infrastructure Operations (NCRIO) Sustainment - - $12
Total Pricing Changes - - $1,675
Total Adjustments-to-Base - - $1,675
FY 2022 Current Services 209 189 $52,614
Countering Unmanned Aerial Systems Policy Coordination Office 4 3 $3,285
Foreign Investment Risk Review Modernization Act (FIRRMA) 1 1 $460
Immigration Data Integration Initiative (IDII) 4 2 $4,388
Office of Immigration Statistics Staffing 6 3 $694
TVTP Community Awareness Briefing Program - - $4,900
TVTP Preventing Terrorist Use of Internet - - $2,000
Total Program Changes 15 9 $15,727
FY 2022 Request 224 198 $68,341
FY 2021 TO FY 2022 Change 15 9 $17,402
OSEM – O&S - 33 Operations and Support Office of Strategy, Policy, and Plans – PPA Office of Strategy, Policy, and Plans – PPA FY 2022 Expenditure Plan
Office of Strategy, Policy, and Plans Planned Obligations: (Dollars in Thousands) Salaries and Contracts/ Other Program Areas Positions Travel Totals by Office Benefits IAAs Expenses Immediate Office of the Under Secretary 24 $4,026 $65 $999 $26 $5,116 Counterterrorism and Threat Prevention 60 $10,196 $220 $18,900 $67 $29,383 Trade and Economic Security 23 $3,769 $40 $4,148 $26 $7,983 Border Security and Immigration 44 $6,604 $110 $5,314 $49 $12,077 International Affairs 49 $8,341 $235 $1,395 $55 $10,026 Cyber, Infrastructure, Risk, and Resilience 24 $3,689 $40 - $27 $3,756 Total 224 $36,625 $710 $30,756 $250 $68,341
Contracts & Interagency Agreements
FY 2022 Contracts/ Interagency Agreements (Dollars in Thousands) Planned Expected Contract Award Office Contract Description Obligation Date (Quarter) Amounts Trade and Economic Security CFIUS case management support $4,089 Q3 Trade and Economic Security License fee for maintaining statistical analysis software $60 Q2 Technical document layout and 508 remediation for OIS $100 Border Security and Immigration publications Q4 Program Support for the Immigration Data Integration $6,093 Border Security and Immigration Initiative Q1 Counterterrorism and Threat Prevention CP3 field staff support services $4,400 Q2 Counterterrorism and Threat Prevention CP3 awareness briefing support services $8,000 Q2
OSEM – O&S - 34 Operations and Support Office of Strategy, Policy, and Plans – PPA FY 2022 Contracts/ Interagency Agreements (Dollars in Thousands) Planned Expected Contract Award Office Contract Description Obligation Date (Quarter) Amounts Counterterrorism and Threat Prevention Support services - preventing terrorist use of the internet $3,000 Q1 Immediate Office of the Under Secretary PLCY-wide administrative support services $750 Q4 Counterterrorism and Threat Prevention Federally-Funded R&D Center (FFRDC) support for CUAS $2,500 Q1 Total Planned Contracts $28,992 International Affairs Attaché Allowances $600 Q1/Q2/Q3/Q4 (1) International Cooperative Administrative Support Services and International Affairs $700 Q4 (2) Capital Security Cost Sharing & Maintenance Cost Sharing International Affairs Support provided by DOS posts abroad for TDY visits $35 Q1/Q2/Q3/Q4 International Affairs Interpretation and translation service provided by DOS $60 Q1 Border Security and Immigration Data storage, analysis, and predictive modeling capabilities $120 Q2 Immediate Office of the Under Secretary Financial and Accounting Shared Services $152 Q3 Immediate Office of the Under Secretary Flexible Spending Plan $1 Q4 Immediate Office of the Under Secretary Background Investigations $96 Q1 Total Planned IAAs $1,764 TOTAL $30,756
Obligation Schedule Q1 Q2 Q3 Q4 (Dollars in Thousands) FY 2022 Planned FY 2022 Planned FY 2022 Planned FY 2022 Planned Obligations $15,718 $15,718 $17,769 $19,136 Obligations by Percent 23% 23% 26% 28%
OSEM – O&S - 35 Operations and Support Office of Strategy, Policy, and Plans – PPA
Appropriated Funds Comparison FY 2022 President’s FY 2020 Enacted FY 2021 Enacted (Dollars in Thousands) Budget Personnel Compensation & Benefits $30,834 $29,551 $36,625 Travel $700 $197 $710 Contracts & IAAs $11,424 $20,926 $30,756 Other $207 $265 $250 WCF $5,406 - - Total $48,571 $50,939 $68,341
OSEM – O&S - 36 Operations and Support Office of Strategy, Policy, and Plans – PPA Office of Strategy, Policy, and Plans – PPA Personnel Compensation and Benefits Pay Summary (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget FY 2021 to FY 2022 Total
Pos. FTE Amount Rate Pos. FTE Amount Rate Pos. FTE Amount Rate Pos. FTE Amount Rate
Office of Strategy, Policy, and Plans 194 183 $30,834 $168.49 209 189 $29,551 $156.35 224 198 $36,625 $184.97 15 9 $7,074 $28.62
Total 194 183 $30,834 $168.49 209 189 $29,551 $156.35 224 198 $36,625 $184.97 15 9 $7,074 $28.62
Subtotal Discretionary - Appropriation 194 183 $30,834 $168.49 209 189 $29,551 $156.35 224 198 $36,625 $184.97 15 9 $7,074 $28.62
Pay by Object Class (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget FY 2021 to FY 2022 Change 11.1 Full-time Permanent $21,996 $21,689 $26,730 $5,041 11.3 Other than Full-time Permanent $1,107 $1,107 $1,141 $34 11.5 Other Personnel Compensation $445 $445 $458 $13 12.1 Civilian Personnel Benefits $7,286 $6,310 $8,296 $1,986 Total - Personnel Compensation and Benefits $30,834 $29,551 $36,625 $7,074 Positions and FTE Positions - Civilian 194 209 224 15 FTE - Civilian 183 189 198 9
OSEM – O&S - 37 Operations and Support Office of Strategy, Policy, and Plans – PPA Pay Cost Drivers
FY 2020 FY 2021 FY 2022 FY 2021 to FY 2022 Pay Cost Drivers Enacted Enacted President’s Budget Total Changes (Dollars in Thousands) FTE Amount Rate FTE Amount Rate FTE Amount Rate FTE Amount Rate Office of Strategy, Policy, and 183 $30,834 $168.49 189 $29,551 $156.35 198 $36,625 $184.97 9 $7,074 $28.62 Plans Total – Pay Cost Drivers 183 $30,834 $168.49 189 $29,551 $156.35 198 $36,625 $184.97 9 $7,074 $28.62
Explanation of Pay Cost Driver
Office of Strategy, Policy, and Plans: This cost driver support the salaries and benefits of the PLCY office. It reflects an increase of 15 positions and 9 FTE associated with the program changes for the C-UAS Policy Coordination Office, the Foreign Investment Risk Review Modernization Act, IDII, and the Office of Immigration Statistics. These costs also reflect increases for the FERS agency contribution, the FY 2022 civilian pay raise, grade level increases, and increases to fully fund the authorized enacted position level.
OSEM – O&S - 38 Operations and Support Office of Strategy, Policy, and Plans – PPA Office of Strategy, Policy, and Plans – PPA Non Pay Budget Exhibits Non Pay Summary (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to Enacted Enacted President's Budget FY 2022 Change
Office of Strategy, Policy, and Plans $17,737 $21,388 $31,716 $10,328
Total $17,737 $21,388 $31,716 $10,328
Subtotal Discretionary - Appropriation $17,737 $21,388 $31,716 $10,328
Non Pay by Object Class (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to Enacted Enacted President's Budget FY 2022 Change 21.0 Travel and Transportation of Persons $700 $197 $668 $471 24.0 Printing and Reproduction $10 $10 $10 - 25.1 Advisory & Assistance Services $7,152 $11,691 $21,416 $9,725 25.2 Other Services from Non-Federal Sources $166 $4,884 $8,997 $4,113 25.3 Other Purchases of goods and services $9,603 $4,351 $385 ($3,966) 26.0 Supplies & Materials $86 $115 $115 - 31.0 Equipment $20 $140 $125 ($15) Total - Non Pay Budget Object Class $17,737 $21,388 $31,716 $10,328
OSEM – O&S - 39 Operations and Support Office of Strategy, Policy, and Plans – PPA Non Pay Cost Drivers
Non Pay Cost Drivers FY 2020 FY 2021 FY 2022 FY 2021 to FY 2022 (Dollars in Thousands) Enacted Enacted President’s Budget Total Changes Inter/Intra Agency Agreements and Contractual Services $11,424 $20,926 $30,798 $9,872 Travel $700 $197 $668 $471 Services from Federal Sources (WCF) $5,406 - - - Other Costs $207 $265 $250 ($15) Total - Non Pay Cost Drivers $17,737 $21,388 $31,716 $10,328
Explanation of Non Pay Cost Drivers
Inter/Intra Agency Agreements and Contractual Services: Several divisions within the Office of Policy leverage contract support and interagency agreements to procure a variety of different services. These costs are projected to increase significantly in FY 2022 due to increased CP3 contract support, increased contract and IAA support for the Countering Unmanned Aerial Systems Policy Coordination Office, and increased IDII contract support. See the chart labeled “Contracts & Interagency Agreements” above for more details.
Travel: Travel expenses consist of airfare, lodging, meals, and miscellaneous and incidentals expenses. PLCY personnel travel in direct support of the Department’s priorities related to raising international aviation security standards, improving global cargo and supply chain security, enhancing domestic and foreign security operations, including CP3, and expanding international collaboration in travel, border security, and cybersecurity. In addition, travel plays a key role in managing the Department’s international affairs, including Secretarial engagements abroad, and in enforcing congressionally mandated initiatives, including Visa Waiver Program negotiations, compliance, and enforcement as well as CFIUS monitoring, compliance, and enforcement. Travel costs are expected to rebound from the low projected travel costs in FY 2021.
Other Costs: Includes costs associated with training, paper, toner, training tools, books, and other office supplies and equipment.
OSEM – O&S - 40 Operations and Support Operations and Engagement – PPA Operations and Engagement – PPA Budget Comparison and Adjustments Comparison of Budget Authority and Request (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to FY 2022 Total Enacted Enacted President's Budget Changes
Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount
Operations and Engagement 186 170 $59,022 264 252 $74,948 301 272 $80,756 37 20 $5,808
Total 186 170 $59,022 264 252 $74,948 301 272 $80,756 37 20 $5,808
Subtotal Discretionary - Appropriation 186 170 $59,022 264 252 $74,948 301 272 $80,756 37 20 $5,808
No funding requested for the Office of Immigration Detention Ombudsman in FY 2021 and FY 2022
PPA Level I Description
The Operations and Engagement program provides resources to fund the Office for Civil Rights and Civil Liberties (CRCL), the Office of the Citizenship and Immigration Services Ombudsman (CISOMB), the Office of Partnership and Engagement (OPE) and Office of Immigration Detention Ombudsman (OIDO).
Office for Civil Rights and Civil Liberties (CRCL): Supports the Department as it secures the Nation while preserving individual liberty, fairness, and equality under the law. The nine functional units that focus on civil rights and liberties issues within CRCL are the CRCL Front Office, Business Operations Section, HQ Equal Employment Opportunity Office, Equal Employment Opportunity Branch and the Diversity Management Branch, Complaints Management and Adjudication Section, Diversity Management Section, Alternative Dispute Resolution Program and Anti-Harassment Unit, Programs Branch, and the Compliance Branch.
Office of the Citizenship and Immigration Services Ombudsman (CISOMB): Assists individuals and employers in resolving problems related to the administration of immigration benefits by the United States Citizenship and Immigration Services (USCIS). The staff is organized into five functional Divisions, which include Executive, Operations, Casework, Policy, and Public Engagement.
Office of Partnership and Engagement (OPE): The headquarter-level organization that provides the Secretary with current unfettered information for policy discussions and the strategic decision-making process. As the Secretary's primary advisor on the impact of the Department's policies, regulations, processes, and actions on State, local, tribal, and territorial (SLTT) governments, elected officials, law enforcement, the private sector and communities, OPE is delegated to facilitate and sustain active engagement within DHS, across the United States, and globally.
OSEM – O&S - 41 Operations and Support Operations and Engagement – PPA
Office of Immigration Detention Ombudsman (OIDO): Actively contributes to DHS’ mission by addressing individual and systemic concerns related to immigration detention. OIDO will provide an independent approach to addressing noncompliance with immigration detention standards related to Customs and Border Protection (CBP) and Immigration and Customs Enforcement (ICE). OIDO’s duties include: (1) stemming medical, familial, and other problems at individual detention centers; (2) working to ensure conditions are humane for detainees; (3) managing complaint intake regarding detainee conditions and resolving adverse conditions through engagement with relevant DHS offices; (4) evaluating and documenting agency compliance with detention standards; and (5) providing recommendations to the Secretary and other leadership for their improvement.
OSEM – O&S - 42 Operations and Support Operations and Engagement – PPA Operations and Engagement – PPA Budget Authority and Obligations (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 Enacted/Request $59,022 $74,948 $80,756 Carryover - Start of Year - $5,000 - Recoveries - - - Rescissions to Current Year/Budget Year - ($385) - Net Sequestered Resources - - - Reprogramming/Transfers ($385) $385 - Supplementals - - - Total Budget Authority $58,637 $79,948 $80,756 Collections - Reimbursable Resources $5,512 $5,650 $5,150 Collections - Other Sources - - - Total Budget Resources $64,149 $85,598 $85,906 Obligations (Actual/Estimates/Projections) $59,149 $85,598 $85,906 Personnel: Positions and FTE Enacted/Request Positions 186 264 301 Enacted/Request FTE 170 252 272 Onboard and Actual FTE Onboard (Actual/Estimates/Projections) 186 264 301 FTE (Actual/Estimates/Projections) 170 252 272
OSEM – O&S - 43 Operations and Support Operations and Engagement – PPA Operations and Engagement – PPA Collections - Reimbursable Resources (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget
Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount
Department of Homeland Security - Analysis and Operations - - $950 - - $200 - - $200
Department of Homeland Security - Countering Weapons of Mass Destruction - - $100 ------
Department of Homeland Security - - $1,600 - - $3,608 - - $1,918
Department of Homeland Security - Federal Emergency Management Agency - - $625 - - $642 - - $642
Department of Homeland Security - Federal Protective Service 1 1 $362 ------
Department of Homeland Security - Office of the Secretary & Executive - - $500 - - - - - $1,190 Management
Department of Homeland Security - Transportation Security Administration - - - - - $200 - - $200
Department of Homeland Security - U.S. Customs and Border Protection - - $500 - - $500 - - $500
Department of Homeland Security - U.S. Immigration and Customs Enforcement - - $500 - - $500 - - $500
Department of Homeland Security - Cybersecurity and Infrastructure Security - - $375 ------Agency
Total Collections 1 1 $5,512 - - $5,650 - - $5,150
OSEM – O&S - 44 Operations and Support Operations and Engagement – PPA Operations and Engagement – PPA Summary of Budget Changes (Dollars in Thousands)
Positions FTE Amount
FY 2020 Enacted 186 170 $59,022
FY 2021 Enacted 264 252 $74,948
FY 2022 Base Budget 264 252 $74,948
Total Technical Changes - - -
Transfer for Faith and Neighborhood Partnerships from FEMA/O&S to 3 3 $604 OSEM/O&S/OE
Total Transfers 3 3 $604
Civilian Pay Raise Total - - $904
Annualization of Prior Year Pay Raise - - $442
FERS Adjustment - - $253
FPS Fee Adjustment - - $869
Delay Hiring - - ($975)
Total Pricing Changes - - $1,493
Total Adjustments-to-Base 3 3 $2,097
FY 2022 Current Services 267 255 $77,045
CRCL Staffing 34 17 $3,711
Total Program Changes 34 17 $3,711
FY 2022 Request 301 272 $80,756
FY 2021 TO FY 2022 Change 37 20 $5,808
OSEM – O&S - 45 Operations and Support Operations and Engagement – PPA Operations and Engagement – PPA FY 2022 Expenditure Plan
Office for Civil Rights and Civil Liberties (CRCL) CRCL supports the Department as it secures the Nation while preserving individual liberty, fairness, and equality under the law. CRCL performs four key functions to integrate civil rights and civil liberties into Departmental activities: • Promotes respect for civil rights and civil liberties in policy creation and implementation by advising and training DHS leadership and personnel, and State and local partners, and in conducting oversight of DHS programs as appropriate. • Communicates with individuals and communities whose civil rights and civil liberties may be affected by DHS activities, informs them about policies and avenues of redress, and promotes appropriate attention within the Department to their experiences and concerns. • Investigates and issues recommendations regarding civil rights and civil liberties complaints filed by the public regarding DHS policies or activities, or actions taken by DHS personnel. • Leads the Department's Equal Employment Opportunity (EEO) programs and promotes workforce diversity and merit system principles.
CRCL’s staff is organized into nine functional units that focus on civil rights and liberties issues that are affected by the Department’s activities.
CRCL Front Office The CRCL’s Front Office provides advice to DHS leadership on civil rights and civil liberties issues impacting the DHS programs and/or activities. This includes providing civil rights expertise regarding immediate issues affecting the DHS mission which implicate civil rights or liberties concerns.
Programs Branch The Programs Branch strives to integrate civil rights and civil liberties into all DHS agency activities through a variety of mechanisms. This includes providing policy advice and support to the Department for incorporating civil rights and civil liberties protections into the Department’s asylum and immigration-related activities and policies (Immigration Section), as well as the Department’s screening and vetting programs, information sharing and safeguarding activities, and intelligence-related programs and products (Security, Intelligence, and Information Policy Section). The Programs Branch also develops and delivers targeted civil rights and civil liberties training for State, local, and tribal homeland security partners and Components to build public trust, operationalize DHS policy and promote partner cooperation (Civil Rights and Civil Liberties Institute), and coordinates outreach and engagement activities in communities where civil rights and civil liberties are particularly affected by DHS programs (Community Engagement Section). Additionally, the Programs Branch works to ensure that the Department’s programs and activities do not discriminate against individuals or prohibit access to the Department’s programs on the basis of race, color, national origin, limited English proficiency, age, sex, or disability, and that recipients of Federal financial assistance comply with their civil rights obligations (Antidiscrimination Group).
Compliance Branch The Compliance Branch investigates complaints from the public, media reports, and other sources alleging civil rights or civil liberties violations by Department personnel or programs, including disability discrimination prohibited by the Rehabilitation Act of 1973, inappropriate use of force by OSEM – O&S - 46 Operations and Support Operations and Engagement – PPA DHS officers or agents, inadequate conditions of detention, violation of right to due process, and racial or ethnic profiling, among other things. CRCL makes formal recommendations to DHS Component leadership stemming from its investigations to address issues related to civil rights or civil liberties, such as changes to DHS policies, implementation of policy, oversight, and training. In addition, CRCL issues informal resolutions to components to notify them of non-systemic issues, or a concern of narrow scope, that is outside the formal recommendation process, yet explains the issue or concern found and may offer proposed actions to address the concern. Except for disability accommodation claims under the Rehabilitation Act of 1973, CRCL does not order individual relief or redress for a complainant.
Business Operations Section The Business Operations Section provides day-to-day operational support in the following areas: space and facility management, emergency preparedness programs, budget and procurement, and records management, internal and external communications, and human resources.
Equal Employment Opportunity and Diversity Division The Equal Employment Opportunity and Diversity Division leads the Department’s efforts to ensure that all employees and applicants are provided equal opportunity by maintaining effective EEO programs and diversity management under various Federal laws, regulations, Executive Orders and Directives, including: • Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq.; • Section 501 of the Rehabilitation Act of 1973, 29 U.S.C. § 791 et seq.; • The Age Discrimination in Employment Act of 1967, 29 U.S.C. § 621 et seq.; • The Equal Pay Act of 1963, 29 U.S.C. § 206(d)(1); • Title II of the Genetic Information Nondiscrimination Act of 2008, 42 U.S.C. § 2000ff et seq.; • Executive Order 11478, (as amended by Executive Orders 13087 and 13152) prohibiting discrimination based on sexual orientation or status as a parent; • Title 29 C.F.R. § 1614; • EEOC Management Directive 110; and • EEOC Management Directive 715.
The Division is responsible for adjudicating EEO complaints for all DHS Components; developing and monitoring EEO and diversity program policies, plans, and guidance; managing the Department’s Alternative Dispute Resolution program; leading the Headquarters Anti-Harassment Unit; and delivering training, conducting oversight, and administering EEO and diversity programs for DHS Headquarters and its nearly 8,000 employees. In addition, the Division generates a variety of annual progress reports relating to the Department’s diversity and EEO activities. The Deputy Officer for EEO and Diversity also chairs the DHS EEO Directors Council, composed of Component EEO Directors and a human capital representative.
HQ Equal Employment Opportunity Office The Headquarters EEO Office supports nearly 8,000 DHS Headquarters employees by promoting and facilitating compliance with EEO laws, regulations, and mandates; providing guidance to Headquarters management officials and employees on all aspects of EEO, diversity, and inclusion; preventing and addressing unlawful employment discrimination through training and awareness; and ensuring that all Headquarters employees have a work environment that is free from unlawful discrimination, harassment, and reprisal, which supports them in the fulfillment of their mission to protect the homeland. OSEM – O&S - 47 Operations and Support Operations and Engagement – PPA
Complaints Management and Adjudication Section The Complaints Management and Adjudication Section (CMAS) leads the processing of EEO complaints throughout the Department. CMAS prepares final actions on formal EEO complaints filed by Department employees, former employees, and applicants for employment who allege discrimination in violation of Title VII of the Civil Rights Act of 1964, as amended; the Age Discrimination in Employment Act of 1967, as amended; the Equal Pay Act of 1963; the Rehabilitation Act of 1973, as amended; the Genetic Information Nondiscrimination Act of 2008: and Executive Orders prohibiting discrimination on the bases of parental status and sexual orientation. Federal-sector EEO complaint processing guidelines are set forth in Equal Employment Opportunity Commission (EEOC) regulations at Title 29, Code of Federal Regulations, Part 1614. Additionally, CMAS prepares the following Departmental reports: • Annual Notification and Federal Employee Antidiscrimination and Retaliation Act of 2002 (“No FEAR Act”) Report. • Quarterly No FEAR Act data postings. • Annual Federal Equal Employment Opportunity Statistical Report of Discrimination Complaints (“462 Report”).
Diversity Management Section The Diversity Management Section (DMS) provides leadership, guidance, and technical assistance to DHS Components on the Department’s EEO and Diversity initiatives. DMS identifies, analyzes, and recommends actions to remove any barriers to equal employment opportunities, and leads the Department's special emphasis programs. DMS also generates the Department’s Annual EEO Program Status Report, pursuant to EEOC Management Directive 715, in addition to other required and ad hoc reports.
Alternative Dispute Resolution Program The Alternative Dispute Resolution (ADR) Program provides DHS-Headquarters employees with a dispute resolution process in lieu of the traditional EEO complaint process. In addition, the ADR Program manages the Department-wide Shared Neutrals Program and provides leadership, guidance, and technical assistance to DHS Components regarding their respective ADR programs.
Anti-Harassment Unit The Anti-Harassment Unit (AHU) enforces the DHS Anti-Harassment Policy pursuant to DHS Directive 256-01. The AHU conducts fact-findings into allegations of harassment brought by DHS-Headquarters employees and oversees Component-level anti-harassment programs.
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Office for Civil Rights & Civil Liberties Planned Obligations: (Dollars in Thousands) Salaries and Contracts/ Other Program Areas Positions Travel Totals by Office Benefits IAAs Expenses CRCL Front Office 6 $1,149 $10 $690 $12 $1,861 CRCL Business Operations Section 12 $2,214 $21 $2,065 $25 $4,325 EEO Front Office 3 $714 $5 $208 $6 $933 HQ EEO 7 $1,307 $12 $380 $14 $1,713 EEO Complaints Management and Adjudication 19 $4,173 $40 $750 $47 $5,010 EEO Diversity Management 10 $1,907 $17 $300 $20 $2,244 EEO Alternative Dispute Resolution / Anti-Harassment Unit 5 $1,170 $10 $300 $12 $1,492 Programs & Compliance Front Office 3 $595 $5 - $6 $606 Compliance Branch Front Office 4 $993 $7 - $8 $1,008 Compliance Branch 25 $5,080 $47 $3,197 $55 $8,379 Programs Branch 2 $454 $4 $880 $4 $1,342 Programs Branch Front Office 3 $668 $5 - $6 $679 Programs Community Engagement 8 $1,696 $14 - $16 $1,726 Programs Immigration 9 $1,988 $17 - $20 $2,025 Programs Security, Intelligence, Information Policy 11 $2,582 $22 - $27 $2,631 Programs Anti-Discrimination Group 7 $1,771 $14 - $16 $1,801 Attorney Advisors 4 $870 $7 - $8 $885 Total 138 $29,331 $257 $8,770 $302 $38,660
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Contracts & Interagency Agreements
FY 2022 CRCL Contracts/ Interagency Agreements (Dollars in Thousands) Planned Expected Contract Office Contract Description Obligation Award Amounts Date (Quarter) Compliance Branch Investigator Services $1,065 Q4 Compliance Branch Medical Doctor SMEs $480 Q4 Compliance Branch Medical Nurse SME $350 Q3 Programs Branch Mental Health SME $400 Q3 Programs Branch Conditions of Detention SMEs $244 Q4 Programs Branch Environmental Health and Safety SME $200 Q4 HQ EEO Compliance Database O&M $380 Q4 EEO Complaints Management and $500 Q4 Adjudication Programs Database Build and O&M EEO Alternative Dispute Resolution / $200 Q4 Anti-Harassment Unit Community Engagement Support EEO Diversity Management Programs Support $180 Q4 EEO Alternative Dispute Resolution / $380 Q1 Anti-Harassment Unit Investigative and Counseling Services EEO Alternative Dispute Resolution / $750 Q4 Anti-Harassment Unit Final Agency Decision Support EEO Diversity Management Fact Finder Services $200 Q3 CRCL Business Operations Section DHS Roadmap Training Module $50 Q4 CRCL Business Operations Section Anti-Harassment Training Module $50 Q4 CRCL Business Operations Section DHS No Fear Act Training Module $50 Q4 CRCL Business Operations Section Women, Peace, and Security Support $250 Q4 Compliance Branch Language Services (Translation & Interpreter) $850 Q4 Compliance Branch Administrative Support $1,032 Q4
OSEM – O&S - 50 Operations and Support Operations and Engagement – PPA FY 2022 CRCL Contracts/ Interagency Agreements (Dollars in Thousands) Planned Expected Contract Office Contract Description Obligation Award Amounts Date (Quarter) CRCL Business Operations Section Sign Language Services $90 Q4 CRCL Business Operations Section Analyst Support Services $90 Q4 Compliance Branch Law Enforcement and Policing SMEs $20 Q4 Compliance Branch SME to Review Civil Rights Issues $8 Q4 Racial Equity SME $50 Q3 Compliance Branch Domestic Violence Extremism (DVE) $500 Q3 CRCL Front Office Total Contracts $8,369 CRCL Front Office Legal Non-S&B (FOIA Litigation) $87 Q2 CRCL Front Office USCG FOIA Appeals Fees $5 Q2 CRCL Front Office Privacy - FOIAXpress License $8 Q2 CRCL Front Office Credit Monitoring Services $1 Q2 EEO Front Office Database Hosting Fees $208 Q2 CRCL Business Operations Section SENS3 $3 Q3 CRCL Front Office Non-Rent IAA Costs $89 Q2 Total Planned IAAs $401
TOTAL $8,770
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CRCL Obligation Schedule Q1 Q2 Q3 Q4 (Dollars in Thousands) FY 2022 Planned FY 2022 Planned FY 2022 Planned FY 2022 Planned Obligations $8,505 $8,119 $8,505 $13,531 Obligations by Percent 22% 21% 22% 35%
CRCL - Appropriated Funds Comparison FY 2022 President’s FY 2020 Enacted FY 2021 Enacted (Dollars in Thousands) Budget Personnel Compensation & Benefits $18,489 $20,800 $29,331 Travel $257 $260 $257 Contracts & IAAs $6,334 $12,889 $8,770 Other $340 $145 $302 WCF $3,404 - - Total $28,824 $34,094 $38,660
Office of the Citizenship and Immigration Services Ombudsman
The Office of the Citizenship and Immigration Services Ombudsman (CISOMB) assists individuals and employers in resolving problems with U.S. Citizenship and Immigration Services (USCIS). CISOMB performs this mission by providing case assistance; soliciting feedback from the stakeholder community, as well as State and local government entities, USCIS, and other Federal agencies; and identifying common problems experienced by individuals and employers when seeking benefits and services from USCIS and proposing changes to improve the administration of the immigration benefits system.
CISOMB adheres to the Ombudsman principles of confidentiality, impartiality and independence.
CISOMB’s staff currently is organized into five functional units:
Executive Division The Executive Division interacts directly with DHS and USCIS leaders. The Division approves policies and procedures, establishes program level priorities and deadlines, oversees planning, and provides guidance to the other divisions of the office. It also coordinates and directs dialogue with external stakeholders and facilitates interagency collaboration.
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Policy Division The Policy Division analyzes requests for assistance and stakeholder feedback to identify trends and systemic issues in the delivery of immigration benefits and services, conducts research and makes recommendations to USCIS, and drafts an annual report to Congress. The Division also supports the Public Engagement Division in its outreach work.
Casework Division The Casework Division directly assists individuals and employers in resolving case-specific immigration benefits problems; researches USCIS systems for case history, identifies the issue(s), inquires with USCIS, as appropriate, to resolve issues, and communicates with the individual or employer (or their counsel or representative) that requested assistance. The Division also serves as an early indicator by spotting problematic trends in the administration of immigration benefits and provides this feedback to the Policy and Executive Divisions for further analysis or action.
Operations Division The Operations Division supports CISOMB in the areas of human capital, budget, property, information technology, security, and facilities. The Operations Division also oversees and monitors administrative policy and compliance.
Public Engagement Division The Public Engagement Division, newly created in FY 2020, conducts national public webinars and hosts local public engagements throughout the country, disseminating information about the Ombudsman’s office, and gathering feedback from stakeholders related to the administration of immigration benefits.
Office of Citizenship & Immigration Services Ombudsman Planned Obligations: (Dollars in Thousands) Salaries and Contracts/ Program Areas Positions Travel Other Expenses Totals by Office Benefits IAAs Executive Division 3 $756 $5 $119 $6 $886 Policy Division 9 $1,745 $15 $76 $19 $1,855 Casework Division 19 $2,677 $32 $702 $41 $3,452 Operations Division 6 $1,049 $10 $235 $13 $1,307 Public Engagement Division 5 $801 $8 $99 $11 $919 Total 42 $7,028 $70 $1,231 $90 $8,419
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Contracts & Interagency Agreements
FY 2022 CISOMB Contracts/ Interagency Agreements (Dollars in Thousands) Planned Obligation Expected Contract Award Date Program Area Contract Description Amounts (Quarter) Policy Division, Casework Division, Annual Report $31 Q1 Public Engagement Division Executive Division, Casework Division, Policy Division, Operations Mission Support $866 Q4 Division, Public Engagement Total Contracts $897 Casework Division, Executive Division, Policy Division, Public CAADI O&M $150 Q2 Engagement Division, Operations Division Executive Division, Operations Budget Tracker O&M $25 Q2 Division Casework Division, Executive Division, Policy Division, Public PALMS $3 Q1 Engagement Division, Operations Division Casework Division, Executive Division, Policy Division, Public SharePoint Services $13 Q1 Engagement Division, Operations Division Casework Division, Executive Division, Policy Division, Public Transit Subsidy $88 Q1 Engagement Division, Operations Division Casework Division, Executive Division, Policy Division, Public Flexible Spend Plan -* Q1 Engagement Division, Operations Division Casework Division, Executive Division, Policy Division, Public Finance Accounting and Shared Services $26 Q1 Engagement Division, Operations Division
OSEM – O&S - 54 Operations and Support Operations and Engagement – PPA FY 2022 CISOMB Contracts/ Interagency Agreements (Dollars in Thousands) Planned Obligation Expected Contract Award Date Program Area Contract Description Amounts (Quarter) Casework Division, Executive Division, Policy Division, Public LAN Rm HVAC cost $15 Q1 Engagement Division, Operations Division Translation (CBP) Public Engagement Division $10 Q3
Casework Division, Executive Division, Policy Division, Public PTSAT System $3 Q1 Engagement Division, Operations Division Casework Division, Executive Division, Policy Division, Public Credit Monitoring $1 Q1 Engagement Division, Operations Division Total IAAs $334 TOTAL $1,231 *$0 amounts in tables represent dollar amounts less than $500, however due to rounding reflect as $0
CISOMB Obligation Schedule Q1 Q2 Q3 Q4 (Dollars in Thousands) FY 2022 Planned FY 2022 Planned FY 2022 Planned FY 2022 Planned Obligations $1,852 $2,357 $1,852 $2,358 Obligations by Percent 22% 28% 22% 28%
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CISOMB – Appropriated Funds Comparison FY 2022 President’s FY 2020 Enacted FY 2021 Enacted (Dollars in Thousands) Budget Personnel Compensation & Benefits $5,875 $6,911 $7,028 Travel $70 $70 $70 Contracts & IAAs $1,235 $995 $1,231 Other $168 $70 $90 WCF $868 - - Total $8,216 $8,046 $8,419
Office of Partnership and Engagement The Office of Partnership and Engagement (OPE) coordinates the Department of Homeland Security’s outreach efforts with critical stakeholders nationwide, including State, local, tribal, territorial (SLTT) governments, SLTT elected officials, SLTT law enforcement, the private sector, and colleges and universities, ensuring a unified approach to external engagement. OPE advocates and represents interests of these stakeholders through the Department’s policy making process and as a conduit for the Secretary to engage with stakeholders or share information.
OPE is comprised of the Office of Intergovernmental Affairs (IGA), the Office for State and Local Law Enforcement (OSLLE), the Private Sector Office (PSO), the Homeland Security Advisory Council (HSAC), the Committee Management Office (CMO), Faith Initiatives, the Faith Based Security Advisory Council, the Office of Academic Engagement, Blue Campaign, the “If You See Something, Say Something®” public awareness campaign, and Public Complaint and Feedback (PCF).
Front Office (FO) The Office of Partnership and Engagement Front Office (OPE FO), which includes the OPE Management and Administration functions, is responsible for leading OPE, managing operations, and providing oversight for resource allocations. The OPE FO is led by the Assistant Secretary for Partnership and Engagement.
Public Complaint and Feedback (PCF) Public Complaint and Feedback (PCF) brings DHS Components and Offices with public complaint and feedback mechanisms and equities together to assess the systems and processes used by DHS to receive, review, and respond to complaints and feedback submitted by the public, per House Report 114-6681.
Office of Intergovernmental Affairs: The Office of Intergovernmental Affairs (IGA) is the designated lead for tribal relations and consultation at the Department. IGA promotes an integrated national approach to homeland security by coordinating and advancing DHS’s interaction with State, local, tribal, and territorial (SLTT) governments. IGA is responsible for opening the homeland security dialogue with executive-level partners, OSEM – O&S - 56 Operations and Support Operations and Engagement – PPA including elected officials, such as governors, mayors, county commissioners and supervisors, and tribal leaders along with the national associations that represent them.
The SLTT plays an important role in the creation and implementation of national policy, IGA serves as the Department’s liaison to provide a readily accessible method of direct communication for SLTT elected and appointed officials.
Office for State and Local Law Enforcement The Office for State and Local Law Enforcement (OSLLE) is the primary liaison between the Department and State and local law enforcement and provides engagement coordination and advocacy for State, local, tribal, territorial, and campus law enforcement agencies. The office strategically fosters relationships with the State and local law enforcement community, including national associations, which plays a vital role in homeland security, to promote constructive dialogue to address national security issues. By enhancing its understanding of State, local, tribal, and campus law enforcement’s issues, concerns, and recommendations, OSLLE and the Department are better positioned to inform policy decisions, develop programs, and support a critical partner – ultimately making communities safer.
OSLLE also leads the coordination of Department-wide activities on critical issues and plays a leadership role in shaping public safety priorities relating to the role of State and local law enforcement in preventing, preparing for, protecting against, and responding to natural disasters, acts of terrorism, and other incidents within the United States.
Private Sector Office The Private Sector Office (PSO) fosters strategic communications with businesses, trade associations and other organizations, both government and non-government, to create stronger relationships with DHS; advises the Secretary on prospective policies and regulations; help inform the Secretary on the economic impact to the private sector from DHS policies; and promotes public-private partnerships and best practices to improve the Nation’s homeland security. The Private Sector Office administers the Department’s Loaned Executive Program and Exemplar, a training with industry program.
Homeland Security Advisory Council The HSAC is a Department of Homeland Security Federal advisory committee that provides the Secretary with independent, informed recommendations and advice on a variety of homeland security issues. The HSAC is comprised of national policy makers, representatives from State, local, and tribal governments, emergency and first responder communities, academia, and the private sector.
Office of Academic Engagement The Office of Academic Engagement (OAE) provides advice and recommendations to the Secretary and senior leadership on matters related to homeland security and the academic community. Additionally, OAE works with academia and the Department on issues related to campus resiliency at the Federal Emergency Management Agency (FEMA), academic research at the Science and Technology Directorate (S&T), the DHS student intern program, as well as working with Immigration and Customs Enforcement (ICE) on the Student and Exchange Visitor Program.
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Committee Management Office The Committee Management Office (CMO) oversees the implementation and administration of the Federal Advisory Committee Act (FACA) across the Department. The CMO Director, appointed by the DHS Secretary, ensures department-wide compliance with FACA. A FACA committee is any advisory group established or utilized by a Federal agency with at least one member who is not a Federal employee. CMO oversees presidential, statutory and agency led FACA committees, including the HSAC. CMO also oversees the establishment of Homeland Security Act FACA-exempt committees and non-FACA groups where DHS officials are members.
Faith-Based Security Advisory Council The Faith-Based Security Advisory Council (FBSAC) provides organizationally independent, strategic, timely, specific and actionable advice to the Secretary through the Assistant Secretary for Partnership and Engagement, whom also serves as the DHS Faith-Based Organization Security Coordinator. The FBSAC provides advice and recommendations to the Secretary and other senior leadership on matters related to protecting houses of worship, preparedness and enhanced coordination with the faith community.
Campaigns Office The Campaigns Office provides a streamlined approach for managing high priority Department campaigns and initiatives, including the Blue Campaign and “If You See Something, Say Something®”. By leveraging partnerships with other Federal entities, the private sector, SLTT government and law enforcement entities, and academia, the Campaigns Office maximizes national public outreach on key security issues. The office provides marketing expertise, evaluates the impact and effectiveness of awareness products and practices, and delivers consistent, timely, and accurate information to the general public.
“If You See Something, Say Something®” Public Awareness Campaign "If You See Something, Say Something®" is a national campaign that raises public awareness of the indicators of terrorism and terrorism- related crime, as well as the importance of reporting suspicious activity to State and local law enforcement.
DHS Blue Campaign The Blue Campaign, works in collaboration with law enforcement, government, non-governmental organizations, and private industry to pursue the Department’s objective of preventing, identifying, investigating, and disrupting illicit activity. Through the Blue Campaign, DHS raises awareness about human trafficking by leveraging partnerships to educate the public to recognize human trafficking indicators and report suspected instances to law enforcement. It offers training to law enforcement, private industry, and the public, to increase detection and investigation of human trafficking, as well as training designed to educate members of vulnerable communities to recognize the threat of trafficking and how to protect themselves and their loved ones.
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Blue Campaign Spending Below is a summary of fiscal year 2020-2022 projected spending including contributions from other DHS components. The FY22 President’s Budget for Blue Campaign total includes the Congressional Directed Contributions through Interagency Agreements (IAA).
Requirement FY 2020 Enacted Amount FY 2021 Enacted Amount FY 2022 President’s Budget (Dollars in Thousands) FTE 7 7 7 Salary and Benefits $823 $987 $956 Travel $43 $50 $72 Supplies and Other General Expenses $65 $29 $27 WCF $206 - - Contracts IAA for Printing - Contract Support $335 $1,406 $1,423 Congressional Directed Contributions $5,150 $5,150 $5,150 Total $6,622 $7,622 $7,628
Office of Partnership & Engagement Planned Obligations: (Dollars in Thousands) Salaries and Contracts/ Program Areas Positions Travel Other Expenses Totals by Office Benefits IAAs Intergovernmental Affairs 8 $1,278 $83 $11 $31 $1,403 Front Office 5 $878 $52 $524 $19 $1,473 State and Local Law Enforcement 5 $1,141 $62 - $23 $1,226 Private Sector 6 $1,018 $52 - $19 $1,089 Homeland Security Advisory Council 2 $529 $21 - $8 $558 “If You See Something, Say Something™” Campaign 1 $195 $10 $2,810 $4 $3,019
OSEM – O&S - 59 Operations and Support Operations and Engagement – PPA Office of Partnership & Engagement Planned Obligations: (Dollars in Thousands) Salaries and Contracts/ Program Areas Positions Travel Other Expenses Totals by Office Benefits IAAs Office of Academic Engagement 3 $549 $31 - $12 $592 Committee Management Office 3 $510 $31 - $12 $553 The Blue Campaign 7 $956 $72 $1,423 $27 $2,478 Faith Initiatives 3 $507 $31 - $12 $550 Public Complaint and Feedback 2 $313 $21 $500 $8 $842 Total 45 $7,874 $466 $5,268 $175 $13,783
Contracts & Interagency Agreements
FY 2022 OPE Contracts/ Interagency Agreements (Dollars in Thousands) Planned Obligation Expected Contract Award Office Contract Description Amounts Date (Quarter) “If You See Something, Say $2,810 Something™” Campaign See Something, Say Something Q4 Front Office PALMS (CFO) $4 Q4 Front Office SES Development (CHCO) $4 Q4 Front Office Credit Monitoring (CFO) $4 Q3 Front Office CRM License (License & O&M) $131 Q4 Front Office Administrative Support Services $310 Q4 The Blue Campaign Blue Campaign $1,000 Q4 Intergovernmental Affairs Printing Services $10 Q1 Public Complaint and Feedback Public Complaint and Feedback System $500 Q1 Total Planned Contracts $4,773
The Blue Campaign Blue Campaign Contract $423 Q4 Front Office Financial and Accounting Shared Services $56 Q4 OSEM – O&S - 60 Operations and Support Operations and Engagement – PPA FY 2022 OPE Contracts/ Interagency Agreements (Dollars in Thousands) Planned Obligation Expected Contract Award Office Contract Description Amounts Date (Quarter) Front Office Flexible Spending Plan -* Q4 Front Office Transit Subsidy $16 Q4 Total Planned IAAs $495 TOTAL $5,268
OPE Obligation Schedule Q1 Q2 Q3 Q4 (Dollars in Thousands) FY 2022 Planned FY 2022 Planned FY 2022 Planned FY 2022 Planned Obligations $2,757 $2,343 $2,619 $6,064 Obligations by Percent 20% 17% 19% 44%
OPE - Appropriated Funds Comparison FY 2022 President’s FY 2020 Enacted FY 2021 Enacted (Dollars in Thousands) Budget Personnel Compensation & Benefits $6,641 $6,504 $7,874 Travel $269 $563 $466 Contracts & IAAs $3,323 $5,682 $5,268 Other $469 $59 $175 WCF $1,280 - - Total $11,982 $12,808 $13,783
OSEM – O&S - 61 Operations and Support Operations and Engagement – PPA
Office of Immigration Detention Ombudsman
Front Office The Front Office includes the Ombudsman, a Chief of Staff and an Executive Assistant. The Front Office oversees the functions of OIDO’s internal divisions and provides strategic management and direction. The office leads the integration of OIDO activities with other DHS components. The Front Office of the Ombudsman serves as the primary point of contact between the OIDO divisions and DHS headquarters, providing essential information to the Secretary of Homeland Security, senior leaders and the homeland security enterprise to enable decision making and support the accomplishment of the OIDO mission and priorities.
External Relations OIDO’s External Relations section will engage with stakeholders within and outside of government, at the local, State, and national levels to ensure that the public is aware of this new office within DHS and how it can be of help to immigration detainees and their advocates. Stakeholder groups include detainees and their family members and representatives, non-governmental organizations, faith-based groups, law enforcement communities, State and local governments, and companies that own, operate, and staff Federal detention facilities. OIDO will also engage with members of Congress and other offices working in the immigration detention arena within DHS and other government departments. We will share information and solicit feedback through briefings, listening sessions, community meetings, conferences, and trainings, as well as through OIDO’s website and other means. Additional, important goals are to build trust within the community and provide neutral feedback to the Department.
Program Integration Program Integration Office (PIO) will facilitate the flow of information between the Ombudsman and Division Directors and supports Divisions Directors in the development of their respective program plans, monitoring and controlling of program execution, and the change management process. This PIO will provide a centralized hub for transparency, standardization, and knowledge management across all OIDO programs which alleviate commons issues caused by non-standardized practices and poor knowledge management. The OIDO PIO will operate at the enterprise level – aligning project and program work to strategy. Enterprise PIOs house program/project plans, integrated master schedules, internal control processes, metrics, and best practices and SOPs ensuring repeatable execution of program and project activities. PIOs are also primarily responsible for maintaining reporting to OIDO Ombudsman.
Detention Oversight Detention Oversight Division (DOD) is responsible for analyzing complaint division and other sources to assess risks within DHS confinement facilities, conducting unannounced inspections to validate those risks, and working with other DHS OIDO divisions to make recommendations to address concerns and violations of contract terms identified in reviews, audits, investigations, or detainee interviews. DOD executes its mission through a mix of Federal and contract staff who are experts in immigration law and policy, civil immigration detention care and custody, medical standards, and civil rights. The outcome of DOD’s efforts to address systemic issues within the immigration detention system and improve the civil immigration detention system as a whole.
OSEM – O&S - 62 Operations and Support Operations and Engagement – PPA
Case Management Division Case Management Division (CMD) is responsible for examining cases submitted by, or, on behalf of, individuals in immigration detention regarding potential misconduct or violations of law, policy, or detention standards by DHS. CMD will also be responsible for maintaining a constant and consistent presence at detention facilities for the purpose of intaking cases and conducting site visits. As such, the CMD will require support from subject-matter experts to inform our Case Managers and Analysts while they conduct site visits and resolve cases.
Policy and Standards Policy and Standards Division (POSTA) is responsible for developing customized solutions for DHS immigration detention and holding facilities seeking to realize high levels of program performance, integrity, and accountability for complex problems. POSTA accomplishes this mission by: 1) Developing policy recommendations in response to issues, standards violations and misconduct discovered during DHS OIDO inspections, audits and case management at DHS immigration detention and holding facilities; 2) Customizing training and technical assistance solutions for DHS immigration detention and holding facilities in order to mitigate future issues, standards violations and misconduct; 3) Providing risk mitigation consultations by experienced experts and practitioners by request and at no cost to DHS immigration detention and holding facilities; 4) Centralizing detention standards and Prison Rape Elimination Act (PREA) trainings for DHS employees and contractors to ensure continuity and consistency in the interpretation and application of authorities; and 5) Conducting surveys within DHS immigration detention and holding facilities to identify potential barriers to high performance and integrity levels and to measure return on investment.
Business Operations: The Office of the Immigration Detention Ombudsman (OIDO), Office of Operations (OPS) section will administratively oversee OIDO’s finances, contracts, facilities, assets and logistics, technology, security, safety and Continuity of Operations (COOP) services. Operations will represent the Ombudsman and Deputy Ombudsman at inter and intra-departmental meetings related to the effective administration of OIDO services. Operations will maintain the jurisdictional lines between OIDO components and keep senior management officials apprised of any complex implications of proposed policy changes as well as controversial aspects of issues. The office will review positions for accuracy, and provide OIDO supervisors with recommendations on work methods, organizational features to eliminate unnecessary duplication of efforts. In addition, it will develop and review correspondence talking points, briefing materials, and other documents for the Ombudsman, and Deputy Ombudsman’s approval.
Office of the Immigration Detention Ombudsman Planned Obligations: (Dollars in Thousands) Salaries and Contracts/ Program Areas Positions Travel Other Expenses Totals by Office Benefits IAAs Front Office 4 $986 $55 $- $30 $1,071 Policy and Standard 6 $1,107 $82 $1,566 $45 $2,800 Case Management Division 26 $4,207 $356 $3,480 $196 $8,239 Detention Oversight 20 $3,577 $274 $180 $150 $4,181
OSEM – O&S - 63 Operations and Support Operations and Engagement – PPA Office of the Immigration Detention Ombudsman Planned Obligations: (Dollars in Thousands) Salaries and Contracts/ Program Areas Positions Travel Other Expenses Totals by Office Benefits IAAs Program Integration 6 $1,118 $82 - $45 $1,245 External Relations 6 $1,125 $82 - $45 $1,252 Business Operations 5 $916 $69 $83 $38 $1,106 Total 73 $13,036 $1,000 $5,309 $549 $19,894
Contracts & Interagency Agreements
FY 2022 OIDO Contracts/ Interagency Agreements (Dollars in Thousands) Planned Obligation Expected Contract Award Office Contract Description Amounts Date (Quarter) Case Management Division Database Acquisition and Development $3,300 Q1 Policy and Standard Medical Support Contract $777 Q3 Policy and Standard OGC Attorney $500 Q1
Policy and Standard Reimbursable Agreement with OCHO $280 Q1 Policy and Standard Reimbursable Agreement with OCHO $9 Q1 Business Operations Transit Benefits $50 Q1
Business Operations Annual Report (Case Management) $33 Q1 Case Management Division Government Lease Vehicle $180 Q3 Detention Oversight Government Lease Vehicle $180 Q3 Total Planned IAAs $5,309 TOTAL $5,309
OSEM – O&S - 64 Operations and Support Operations and Engagement – PPA
OIDO Obligation Schedule Q1 Q2 Q3 Q4 (Dollars in Thousands) FY 2022 Planned FY 2022 Planned FY 2022 Planned FY 2022 Planned Obligations $3,979 $3,382 $3,780 $8,753 Obligations By Percent 20% 17% 19% 44%
OIDO - Appropriated Funds Comparison FY 2022 President’s FY 2020 Enacted FY 2021 Enacted (Dollars in Thousands) Budget Personnel Compensation & Benefits $170 $6,458 $13,036 Travel $8 $511 $1000 Contracts & IAAs $4,286 $17,482 $5,309 Other $36 $549 $549 WCF - - - Total $4,500* $25,000* $19,894 *$10.0M enacted in FY 2020, with $5.0M made available through FY 2021. That $5.0M was not obligated in FY 2020 and is projected to be obligated in FY 2021. While $20.0M was enacted in FY 2021 for OIDO, the Department includes that amount in the FY 2021 Enacted column. In FY 2020, $0.5M was withheld from obligation for non-appointment of an Immigration Detention Ombudsman and was never released.
OSEM – O&S - 65 Operations and Support Operations and Engagement – PPA Operations and Engagement – PPA Personnel Compensation and Benefits Pay Summary (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget FY 2021 to FY 2022 Total
Pos. FTE Amount Rate Pos. FTE Amount Rate Pos. FTE Amount Rate Pos. FTE Amount Rate
Operations and Engagement 186 170 $32,516 $191.27 264 252 $44,215 $175.46 301 272 $57,269 $210.55 37 20 $13,054 $35.09
Total 186 170 $32,516 $191.27 264 252 $44,215 $175.46 301 272 $57,269 $210.55 37 20 $13,054 $35.09
Subtotal Discretionary - Appropriation 186 170 $32,516 $191.27 264 252 $44,215 $175.46 301 272 $57,269 $210.55 37 20 $13,054 $35.09
Pay by Object Class (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget FY 2021 to FY 2022 Change 11.1 Full-time Permanent $23,183 $32,434 $42,211 $9,777 11.3 Other than Full-time Permanent $472 $472 $487 $15 11.5 Other Personnel Compensation $199 $199 $205 $6 12.1 Civilian Personnel Benefits $8,662 $11,110 $14,366 $3,256 Total - Personnel Compensation and Benefits $32,516 $44,215 $57,269 $13,054 Positions and FTE Positions - Civilian 186 264 301 37 FTE - Civilian 170 252 272 20
OSEM – O&S - 66 Operations and Support Operations and Engagement – PPA Pay Cost Drivers
FY 2020 FY 2021 FY 2022 FY 2021 to FY 2022 Pay Cost Drivers Enacted Enacted President’s Budget Total Changes (Dollars in Thousands) FTE Amount Rate FTE Amount Rate FTE Amount Rate FTE Amount Rate Operations and Engagement 170 $32,516 $191.27 252 $44,215 $175.46 272 $57,269 $210.55 20 $13,054 $35.09 Total – Pay Cost Drivers 170 $32,516 $191.27 252 $44,215 $175.46 272 $57,269 $210.55 20 $13,054 $35.09
Explanation of Pay Cost Driver
Operations and Engagement: This cost driver funds salaries and benefits and reflects an increase in agency costs for a FY 2022 civilian pay raise, an increase in the FY 2022 FERS agency contribution, and funding to staffing increases for the Office of Civil Rights and Civil Liberties. Increased pay costs also reflect the sustainment of OIDO hiring, an office that under hired in FY 2020, the year that it was stood up, and has begun large hiring actions in FY 2021.
OSEM – O&S - 67 Operations and Support Operations and Engagement – PPA Operations and Engagement – PPA Non Pay Budget Exhibits Non Pay Summary (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to Enacted Enacted President's Budget FY 2022 Change
Operations and Engagement $26,506 $30,733 $23,487 ($7,246)
Total $26,506 $30,733 $23,487 ($7,246)
Subtotal Discretionary - Appropriation $26,506 $30,733 $23,487 ($7,246)
Non Pay by Object Class (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to Enacted Enacted President's Budget FY 2022 Change 21.0 Travel and Transportation of Persons $596 $1,893 $1,793 ($100) 23.2 Rental Payments to Others - $2,000 $2,000 - 24.0 Printing and Reproduction - $1 $1 - 25.1 Advisory & Assistance Services $15,919 $10,860 $4,783 ($6,077) 25.2 Other Services from Non-Federal Sources $3,226 $5,683 $6,577 $894 25.3 Other Purchases of goods and services $6,006 $9,912 $7,971 ($1,941) 25.7 Operation & Maintenance of Equipment $459 $111 $111 - 26.0 Supplies & Materials $280 $253 $231 ($22) 31.0 Equipment $20 $20 $20 - Total - Non Pay Budget Object Class $26,506 $30,733 $23,487 ($7,246)
OSEM – O&S - 68 Operations and Support Operations and Engagement – PPA Non Pay Summary
Non Pay Cost Drivers FY 2020 FY 2021 FY 2022 FY 2021 to FY 2022 (Dollars in Thousands) Enacted Enacted President’s Budget Total Changes Inter/Intra Agency Agreements (IAAs) and Contractual $19,381 $28,017 $20,578 ($7,439) Services Travel $596 $1,893 $1,793 ($100) Services from Federal Sources (WCF) $5,552 - - - Other Costs $977 $823 $1,116 $293 Total – Non Pay Cost Drivers $26,506 $30,733 $23,487 ($7,246)
Explanation of Non Pay Cost Drivers
Inter/Intra Agency Agreements (IAAs) and Contractual Services: Operations and Engagement leverages contract support and interagency agreements to procure a variety of different services. Contracts and IAA costs are expected to decrease in FY 2022, largely a consequence of OIDO transitioning from reliance on contract support to the use of Federal personnel to fulfil their mission, as personnel are hired after the office was stood up in FY 2020. See the charts labeled “Contracts & Interagency Agreements” for more details.
Travel: Travel expenses consist of airfare, lodging, meals, and miscellaneous and incidentals expenses. Operations and Engagement personnel travel in direct support of the Department’s priorities including but not limited to: facilitate communication and serve as Departmental liaisons between DHS, SLTT governments, law enforcement, academia, the private sector, local community members, and the organizations that represent them; Community Engagement and countering violent extremism outreach efforts; conduct roundtable meetings; meet with a variety of stakeholders across the country, including USCIS leadership at their facilities; and conduct site visits. Travel costs are expected to slightly decrease, with increased travel for OIDO more than offset by decreases in projected travel for the other offices
Other Costs: The Operations and Engagement incurs expenses for items such as paper, toner, educational tools, printing, and other office supplies and equipment. Other Costs are expected to increase in FY 2022 due to higher projected training expenses.
OSEM – O&S - 69 Operations and Support Management and Oversight – PPA Management and Oversight – PPA Budget Comparison and Adjustments Comparison of Budget Authority and Request (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to FY 2022 Total Enacted Enacted President's Budget Changes
Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount
Management and Oversight 278 252 $61,215 289 263 $54,932 330 293 $75,650 41 30 $20,718
Total 278 252 $61,215 289 263 $54,932 330 293 $75,650 41 30 $20,718
Subtotal Discretionary - Appropriation 278 252 $61,215 289 263 $54,932 330 293 $75,650 41 30 $20,718
PPA Level I Description
The Management and Oversight PPA supports the core functions of the Office of the Secretary, Office of General Counsel (OGC), Privacy Office (PRIV), Office of Public Affairs (OPA), and the Office of Legislative Affairs (OLA).
Office of the Secretary: The Office of the Secretary’s role is to provide executive leadership, management, direction, and oversight for the Department’s Components. The Secretary represents DHS to the President, Congress, State, local, tribal and territorial partners, and the general public. Supporting the Office of the Secretary are the Deputy Secretary, Chief of Staff, Executive Secretary, and the Joint Requirements Council (JRC).
Office of General Counsel (OGC): Provides legal advice and counsel to the Secretary and other Department leadership. The OGC is responsible for ensuring that Department programs and activities fully comply with all applicable legal requirements. OGC oversees several law divisions, which include Regulatory Affairs, Operations and Enforcement, Intelligence, Technology Programs, Immigration, Legal Counsel, National Protection and Programs, Ethics, Management and the General Law Division.
Privacy Office (PRIV): Protects personally Identifiable Information (PII) and Departmental information through the identification, documentation, and mitigation of privacy risks and the implementation of best practices. The Privacy Office accomplishes its mission through five teams, which includes the FOIA Team, Policy and Oversight Team, Security, Safeguarding and Information Sharing Team, Compliance Team, and Privacy Administrative Coordination Team.
Office of Public Affairs (OPA): Provides oversight and management of all external and internal communications. OPA responds to media inquiries, maintains and updates the Department’s website, writes speeches for principals and reviews and coordinates speaking events for Department officials.
Office of Legislative Affairs (OLA): Executes the Secretary’s legislative and congressional relations priorities and serves as the Department’s principal coordinator to Members of Congress and their congressional staff, the White House, and other departments and agencies. OSEM – O&S - 70 Operations and Support Management and Oversight – PPA Management and Oversight –PPA Budget Authority and Obligations (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 Enacted/Request $61,215 $54,932 $75,650 Carryover - Start of Year - - - Recoveries - - - Rescissions to Current Year/Budget Year ($153) ($283) - Net Sequestered Resources - - - Reprogramming/Transfers ($283) $283 - Supplementals - - - Total Budget Authority $60,779 $54,932 $75,650 Collections - Reimbursable Resources $11,887 $14,943 $18,684 Collections - Other Sources - - - Total Budget Resources $72,666 $69,875 $94,334 Obligations (Actual/Estimates/Projections) $72,666 $69,875 $94,334 Personnel: Positions and FTE Enacted/Request Positions 278 289 330 Enacted/Request FTE 252 263 293 Onboard and Actual FTE Onboard (Actual/Estimates/Projections) 278 289 330 FTE (Actual/Estimates/Projections) 252 263 293
OSEM – O&S - 71 Operations and Support Management and Oversight – PPA Management and Oversight Collections - Reimbursable Resources (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget
Pos. FTE Amount Pos. FTE Amount Pos. FTE Amount
Department of Defense 1 1 $232 1 1 $204 1 1 $204
Department of Homeland Security - Analysis and Operations 7 7 $1,320 10 10 $1,918 10 10 $2,128
Department of Homeland Security - U.S. Citizenship and Immigration Services 4 4 $588 2 2 $425 1 1 $440
Department of Homeland Security - Countering Weapons of Mass Destruction 7 7 $1,133 6 6 $992 9 9 $1,791
Department of Homeland Security - - $100 - - - - - $300
Department of Homeland Security - Federal Emergency Management Agency 1 1 $176 1 1 $223 1 1 $346
Department of Homeland Security - Federal Law Enforcement Training Centers - - $3 - - - - - $4
Department of Homeland Security - Federal Protective Service 15 15 $3,085 15 15 $3,116 16 16 $3,184
Department of Homeland Security - Office of Inspector General - - $55 - - $102 - - $116
Department of Homeland Security - Office of the Secretary & Executive - - - - - $8 - - $8 Management
Department of Homeland Security - Science and Technology 13 13 $2,273 13 13 $2,392 13 13 $2,448
Department of Homeland Security - Transportation Security Administration 1 1 $188 1 1 $241 1 1 $264
Department of Homeland Security - U.S. Customs and Border Protection 2 2 $149 5 5 $650 2 2 $576
Department of Homeland Security - U.S. Immigration and Customs Enforcement 1 1 $231 1 1 $1,709 1 1 $2,314
Department of Homeland Security - United States Coast Guard 1 1 $77 1 1 $140 1 1 $399
Department of Homeland Security - United States Secret Service 1 1 $76 1 1 $78 1 1 $75
Central Intelligence Agency 1 1 $204 ------
Department of Homeland Security - Cybersecurity and Infrastructure Security 10 10 $1,846 7 7 $2,264 7 7 $3,739 Agency
Department of Homeland Security - Office of Biometric Idenity Mangement 1 1 $151 2 2 $249 2 2 $348 (OBIM)
Department of Homeland Security - Intelligence and Analysis - - - 2 2 $232 - - -
Total Collections 66 66 $11,887 68 68 $14,943 66 66 $18,684
OSEM – O&S - 72 Operations and Support Management and Oversight – PPA Management and Oversight – PPA Summary of Budget Changes (Dollars in Thousands)
Positions FTE Amount
FY 2020 Enacted 278 252 $61,215
FY 2021 Enacted 289 263 $54,932
FY 2022 Base Budget 289 263 $54,932
Total Technical Changes - - -
Total Transfers - - -
Civilian Pay Raise Total - - $888
Annualization of Prior Year Pay Raise - - $435
FERS Adjustment - - $377
FPS Fee Adjustment - - $687
Delay Hiring - - ($587)
Total Pricing Changes - - $1,800
Total Adjustments-to-Base - - $1,800
FY 2022 Current Services 289 263 $56,732
Department-wide FOIA Processing Solution - - $3,505
Hitchcock Hall and Center Building Studio 5 3 $3,435
Office of General Counsel Staffing and Contracts 16 16 $7,260
Office of Privacy Staffing 10 5 $2,608
OLA Staffing and Correspondence Analyst Task Tracker 9 5 $2,032
Suspension and Debarment Program O&M Funding and Personnel 1 1 $78
Total Program Changes 41 30 $18,918
FY 2022 Request 330 293 $75,650
FY 2021 TO FY 2022 Change 41 30 $20,718
OSEM – O&S - 73 Operations and Support Management and Oversight – PPA Management and Oversight PPA FY 2022 Expenditure Plan
Following this section are detailed expenditure plans for each of these offices.
Office of the Secretary The Secretary is appointed by the President and confirmed by the Senate to lead DHS and act as the principal adviser to the President on homeland security matters. The Secretary ensures a coordinated national effort for the accomplishment of all DHS mission requirements, which include but are not limited to the prevention of terrorist attacks in the United States, the reduction of vulnerability to and minimization of impacts from catastrophic events, and the recovery from damage that may occur. The Secretary is a member of the Homeland Security Council and serves as the principal spokesperson on homeland security issues for the Administration when testifying before the House Homeland Security Committee, the Senate Homeland Security and Government Affairs Committee, and the House and Senate Appropriations Committees.
Office of the Deputy Secretary The Immediate Office of the Deputy Secretary supports the Secretary by providing leadership with a focus on the internal management and direction of the Department to ensure its efficient and effective operation. The Deputy Secretary’s role is to provide internal oversight of all Departmental operations, which allows the Secretary to focus on external matters concerning homeland security and DHS.
Chief of Staff The Chief of Staff (COS) is responsible for coordinating policy initiatives and other actions of the Department’s components, directorates, and offices. The COS oversees DHS activities, assists the Deputy in managing DHS operations, and supports the Secretary.
Executive Secretary The Executive Secretary (ESEC) establishes effective and efficient protocols for processing all internal communications, decision management briefings, Congressional questions for the record and reports, and Department-wide testimony. ESEC is the principal liaison between the Department and its Components and coordinates all external correspondence for the Immediate Office of the Secretary and all directorates.
Joint Requirements Council The Joint Requirements Council (JRC) is a component-led, component-driven, SES/Flag Officer level body that governs the Department’s requirements process in generating, validating, and prioritizing capability gaps, mission needs, concepts of operations, and operational requirements. The requirements process ensures Components’ capabilities meet the needs of DHS operators to execute mission and are traceable to strategic objectives, feasible, and cost informed. JRC validation is a critical step in informing enterprise investment decisions. Established in 2014, the JRC addresses longstanding deficiencies in DHS investment and acquisitions and improves the effectiveness and efficiency of capabilities delivered to the operators.
OSEM – O&S - 74 Operations and Support Management and Oversight – PPA
Office of the Secretary Planned Obligations: (Dollars in Thousands)
Salaries and Program Areas Positions Travel Contracts/ IAAs Other Expenses Totals by Office Benefits
Secretary 5 $1,115 $133 $244 $10 $1,502 Deputy Secretary 2 $266 $53 $39 $4 $362 Chief of Staff 19 $3,102 $503 $18 $37 $3,660 Executive Secretary 32 $4,643 848 $59 $62 $5,612 Joint Requirements Council 11 $1,724 $292 $2,671 $22 $4,709 Total 69 $10,850 $1,829 $3,031 $135 $15,845
Contracts & Interagency Agreements
FY 2022 Office of the Secretary Contracts/ Interagency Agreements (Dollars in Thousands) Planned Expected Office Contract Description Obligation Contract Award Amounts Date (Quarter) Executive Secretary OPM Credit Monitoring - Q2 Executive Secretary ETMS Palms $4 Q2 Joint Requirements Council FFRDC Support $1,800 Q2 Joint Requirements Council S&T Fee for FFRDC Support $88 Q4 Joint Requirements Council KMDS IT Support $132 Q3 Joint Requirements Council Sharepoint URL annual fee $55 Q3 Joint Requirements Council PMO Support $400 Q2 Secretary OPM Credit Monitoring $1 Q2 Secretary ETMS Palms $4 Q2 Total Planned Contracts $2,484
OSEM – O&S - 75 Operations and Support Management and Oversight – PPA FY 2022 Office of the Secretary Contracts/ Interagency Agreements (Dollars in Thousands) Planned Expected Office Contract Description Obligation Contract Award Amounts Date (Quarter) Joint Requirements Council USCG Detailees $196 Q2 Secretary, Deputy Secretary International Fund Cites - Dept. of State $135 Q1, Q2, Q3, Q4 Secretary, Deputy Secretary, Chief of Staff, Financial and Accounting Shared Services $78 Q2 and Executive Secretary Secretary, Deputy Secretary, Chief of Staff, Flexible Spending Plan -* Q2 and Executive Secretary Chief of Staff CLAN Operations $5 Q2 Secretary DoS Interpreter Services $95 Q2 Chief of Staff and Executive Secretary Transit Subsidy $38 Q2 Total Planned IAAs $547 TOTAL $3,031 *$0 amounts in tables represent dollar amounts less than $500, however due to rounding reflect as $0
Office of the Secretary Q1 Q2 Q3 Q4 Obligation Schedule FY 2022 Planned FY 2022 Planned FY 2022 Planned FY 2022 Planned (Dollars in Thousands) Obligations $5,546 $3,961 $3,169 $3,169 Obligations by Percent 35% 25% 20% 20%
OSEM – O&S - 76 Operations and Support Management and Oversight – PPA
Office of the Secretary FY 2022 President’s Appropriated Funds Comparison FY 2020 Enacted FY 2021 Enacted Budget (Dollars in Thousands) Personnel Compensation & Benefits $9,868 $9,856 $10,850 Travel $2,747 $2,441 $1,829 Contracts & IAAs $2,384 $2,868 $3,031 Other $252 $221 $135 WCF $3,316 - - Total $18,567 $15,386 $15,845
Office of the General Counsel
Presidentially appointed and Senate-confirmed, the General Counsel is the chief legal officer to the approximately 3,000 dedicated attorneys comprising the Office of the General Counsel (OGC) is entrusted with the authority to decide all legal matters within DHS, and provides legal advice to the Secretary, Deputy Secretary, Undersecretaries, Assistant Secretaries, and serves as the DHS Regulatory Policy Officer. DHS Headquarters (HQ) and Component1 legal offices attorneys all fall under the General Counsel’s supervision.
OGC Front Office The General Counsel (OGC) Front Office is comprised of the General Counsel (currently filled by Principal Deputy General Counsel, the Principal Deputy General Counsel (who also serves as the Department's Designated Agency Ethics Official (DAEO)), three Deputy General Counsels, the Chief of Staff, and three Executive Assistants. Each Deputy General Counsel manages a portfolio of high-profile matters and coordinates the legal positions across Components to ensure the Department presents a unified legal posture consistent with its mission.
The General Law Division The General Law Division (GLD) provides advice on legal issues arising within the DHS Management Directorate. A section of attorneys within the General Law Division provide legal advice and counsel to the Countering Weapons of Mass Destruction (CWMD) office. Legal practice areas include administrative law, fiscal law, appropriations, the Vacancy Reform Act, grants, labor and employment law, torts, acquisition and
1 Cybersecurity and Infrastructure Security Agency (CISA), Federal Emergency Management Agency (FEMA); U.S. Coast Guard (USCG); U.S. Immigration and Customs Enforcement (ICE), U.S. Customs and Border Protection (CBP), U.S. Citizenship and Immigration Services (USCIS), the Transportation Security Administration (TSA), U.S. Secret Service (USSS), and the Federal Law Enforcement Training Centers.
OSEM – O&S - 77 Operations and Support Management and Oversight – PPA procurement law, suspension and debarment, delegations and authorities, and environmental and property law. GLD also operates and oversees the U.S. Coast Guard Board for Correction of Military Records and adjudicates FOIA appeals arising from requests for Headquarters-level records.
Regulatory Affairs Law Division The Regulatory Affairs Law Division (RLD), comprised of attorneys and economists, manages and oversees the regulatory process for the Department and provides leadership on regulatory matters across DHS. RLD advises the Secretary and senior Department leadership on the legal and economic matters associated with DHS regulatory actions. RLD leads the programmatic function of managing the Department's entire regulatory program to include developing the DHS regulatory agenda, ensuring the operation of the public-facing docket, that publication in the Federal Register occurs, and that the Unified Agenda is published.
The Operations and Enforcement Law Division The Operations and Enforcement Law Division (OELD) provides legal advice and guidance to the Secretary, the General Counsel, and other senior Department officials on enforcement and operational activities, particularly those that. concern Secretarial authorities, two or more DHS components, or one DHS component and the interagency. OELD’s exceptionally diverse legal portfolio includes matters related to air, land, and maritime domain security; border, cargo, and port security; counterterrorism; domestic-incident management; exercises; unmanned systems; international law; law enforcement; national security; transportation security; and trade and foreign investment. OELD also manages the OGC Crisis Cell which is staffed with legal experts able to provide rapid, coordinated advice to the Office of the Secretary or any other DHS officials representing the Secretary or Department in various national-level interagency.
Intelligence Law The Intelligence Law Division (ILD) advices DHS leadership and provides advice to the Office of Intelligence and Analysis (I&A) as it equips the Homeland Security Enterprise with timely intelligence and information while driving information sharing and the delivery of predictive intelligence and analysis to operators and decision-makers at all levels. ILD represents DHS in engagements with other agencies throughout Federal, State and local governments to address intelligence law matters in a coordinated manner.
Technology Programs Law The Technology Programs Law Division (TPLD) implements the legal program for the Science and Technology Directorate (S&T), as well as the OGC Intellectual Property (IP) Law Program.
S&T supports an array of DHS domestic and international research and development programs, research compliance programs, the SAFETY Act program, and laboratory infrastructure (including three government owned and operated labs, a contractor operated biosecurity level 4 laboratory, and the remaining construction of National Bio and Agro-defense Facility). TPLD advises on S&T acquisitions and annual obligations under various funding instruments (e.g., FAR-based contracts, Other Transaction Agreements, inter-agency agreements, task orders placed with DHS’s Federally Funded Research and Development Centers, Small Business Innovation Research program contracts). TPLD also advises for S&T’s Centers of Excellence and on Test and Evaluation projects.
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Within OGC’s IP program, TPLD attorneys advise DHS and its Components on patent, trademark, copyright, data rights, and DHS Seal issues that arise protecting the homeland. IP issues arise when DHS procures systems or software from developers, partners with industry, academia or international partners under cooperative R&D agreements, responds to requests for copyright assertion by contractors, defends patent or trademark infringement actions, or negotiates licenses to transfer valuable technologies to the homeland security enterprise. TPLD also obtains and enforces DHS trademarks to protect the public from misinformation, obtains patents on DHS inventions to help transfer taxpayer-funded research to the private sector, cooperates with the Patent Office under the Invention Secrecy Act, and supports DHS R&D with timely legal analysis to answer questions about IP in Federal contracts.
Immigration Law The Immigration Law Division (IMM) advises the Secretary and Department leaders on immigration and national security matters and provides advice during international ministerial negotiations. IMM also advises on immigration-related administrative, legislative, regulatory, and policy initiatives, removal, arrest and detention, national security, asylum, refugees, unaccompanied minors, victims of human trafficking, visa adjudication, and international human rights treaty obligations.
Legal Counsel The Legal Counsel Division (LCD) represents the Department in the areas of significant litigation, legislative affairs, and strategic oversight. Within LCD the Litigation Section, in coordination with Component counsel and the U.S. Department of Justice, handles more than 200 of the most significant litigation matters before U.S. district courts, courts of appeal, and the Supreme Court to ensure a unified litigation strategy. These cases, of which more than 100 have imminent court deadlines, involve the most novel issues of constitutional law or statutory construction with the potential to result in major adverse or significant impacts on DHS organizational operations, including aggressive programmatic challenges to Administration policies and initiatives to address the crisis along the southern border (e.g., winding down of Migrant Protection Protocol litigation, reevaluation of unaccompanied alien children and family-separation litigation, border wall litigation, asylum interim final rule litigation, and challenges to immigration-related rulemakings) as well as terrorist watch listing and national security cases.
The Strategic Oversight Section provides Compliance and Equal Employment Opportunity advice to the Office for Civil Rights and Civil Liberties, the Privacy Office (privacy and disclosure policy matters, the Privacy Act of 1974, privacy impact statements as mandated by the E-Government Act of 2002 and Section 222 of the Homeland Security Act, and Freedom of Information Act litigation) and provides legal support and guidance to the Departmental GAO-OIG Liaison Office.
The Legislative Affairs Section advises the Office of Legislative Affairs (OLA) on the development, coordination, and clearance of DHS legislative language and proposals, OLA reassignments, coordinates the Department’s legislative agenda, advises the Office of the Secretary and the Office of the Executive Secretary on adjudication of report delegations, and participates in the development, coordination, and clearance of DHS views on all Executive Branch matters pertaining to legislation, e.g., OMB requests for DHS views on testimony, reports, and responses to questions for the record and OMB and DHS data calls.
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Ethics The Ethics and Compliance Law Division (ELD) assists the DAEO to administer and oversee the statutorily mandated DHS ethics compliance program to include overseeing ethics program compliance in all Components and setting DHS ethics implementation policies and procedures. With Component counsel, ELD coordinates ethics advice to ensure consistent responses across the Department. ELD supports Presidential Transition efforts and the clearance of Presidential Appointees confirmed by the Senate, as well as pre-vetting of all political appointees.
ELD advises the Secretary, other senior Department leaders, and HQ employees on conflict of interest statutes and regulations, Government ethics regulations, and Departmental ethics policy. ELD also provides advice regarding conflicts of interest, gift acceptance, endorsement and preferential treatment mitigation, impartiality, misuse of position, post-government employment, financial disclosure, outside activities, supports DHS Federal Advisory Committee activities, and provides counsel related to partisan political activity rules. Finally, ELD runs HQ’s ethics program by providing employee training and managing the financial disclosure program for over 3,000 DHS employees to prevent potential conflicts of interest of both current and prospective employees.
Management Division Overseen by the Chief of Staff, the Management Division (MGMT) provides management, operational, and mission support at OGC Headquarters in the areas of budget formulation and execution, human resources, training and continuing legal education, Executive Secretariat, knowledge management, logistics, and strategic planning.
Secretary’s Honors Program Attorneys The Secretary’s Honors Program Attorneys is the cornerstone program for entry-level attorney hiring within DHS. The program has been an integral part of the recruitment and training process since 2007 and offers entry-level attorneys from across the Nation a two-year term comprised of four six- month rotations at OGC Headquarters and in Component legal offices. Upon completion, most Honors Attorneys move into attorney positions at OGC HQ or Component legal offices.
Office of General Counsel Engagement Planned Obligations: (Dollars in Thousands) Salaries and Contracts/ Program Areas Positions Travel Other Expenses Totals by Office Benefits IAAs Front Office Division 10 $2,301 $9 $1,404 $14 $3,728 General Law Division 29 $5,913 $28 $31 $40 $6,012 Regulatory Affairs Division 17 $3,597 $16 $294 $24 $3,931 Operations and Enforcement 12 $2,594 $11 - $17 $2,622 Intelligence Law Division 1 $275 $1 - $1 $277 OSEM – O&S - 80 Operations and Support Management and Oversight – PPA Office of General Counsel Engagement Planned Obligations: (Dollars in Thousands) Salaries and Contracts/ Program Areas Positions Travel Other Expenses Totals by Office Benefits IAAs Technology Programs Division 3 $748 $3 - $4 $755 Immigration Law Division 7 $1,467 $7 $13 $10 $1,497 Legal Counsel Division 18 $3,464 $17 $35 $25 $3,541 Ethics and Compliance Law Division 11 $2,050 $10 $45 $15 $2,120 Management 10 $1,809 $10 $329 $14 $2,162 Honors Attorney 3 $195 $3 - $4 $202 Total 121 $24,413 $115 $2,151 $168 $26,847
Contracts & Interagency Agreements
FY 2022 OGC Contracts/ Interagency Agreements (Dollars in Thousands) Expected Contract Award Office Contract Description Planned Obligation Amounts Date (Quarter) Front Office Division West Legal Ed $37 Q3 Front Office Division West Publishing $15 Q3 Front Office Division Relativity E-Discovery $130 Q2 Front Office Division Periodicals $3 Q1 General Law Division CyberFeds $20 Q2 General Law Division Federal Tax Reporter $8 Q1 Immigration Law Division Law 360 Subscription $13 Q1 Front Office Division Pacer Subscription $10 Q1 General Law Division PubKLaw Subscription $3 Q3 Total Planned Contracts $239 Regulatory Affairs Law Division E-Docket: eRulemaking Docket Services $141 Q1
OSEM – O&S - 81 Operations and Support Management and Oversight – PPA Regulatory Affairs Management System Regulatory Affairs Law Division $153 Q2 (RAMS) Financial Management Disclosure Ethics and Compliance Law Division $45 Q3 System (FDMS) OMB MAX: Legislative Workflow Legal Counsel Division $35 Q4 Management System Front Office Division E-Discover O&M $883 Q2 Front Office Division CATT Workflow Management System $213 Q2 Suspension & Debarment Case Front Office Division $112 Q3 Management System Management Division FLETC Attorney $24 Q2 Miscellaneous Contracts (Credit Management Division $133 Q3 Monitoring/PALMS/Adobe/Services) Management Division Finance & Accounting Shared Service $86 Q1 Management Division Flexible Spending $1 Q1 Management Division Transit Subsidy $86 Q1 Total Planned IAAs $1,912 Total $2,151
OGC – Obligation Schedule Q1 Q2 Q3 Q4 (Dollars in Thousands) FY 2022 Planned FY 2022 Planned FY 2022 Planned FY 2022 Planned Obligations $7,249 $6,712 $6,443 $6,443 Obligations by Percent 27% 25% 24% 24%
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OGC Appropriated Funds Comparison FY 2022 President’s FY 2020 Enacted FY 2021 Enacted (Dollars in Thousands) Budget Personnel Compensation & Benefits $16,791 $17,144 $24,413 Travel $180 $150 $115 Contracts & IAAs $1,189 $1,480 $2,151 Other Expenses $190 $37 $168 WCF $3,220 - - Total $21,570 $18,811 $26,847
Privacy Office
As required by Section 222 of the Homeland Security Act, as amended, the Privacy Office (PRIV) evaluates the Department’s programs, systems, and initiatives for potential privacy impacts and providing mitigation strategies to reduce that impact. All DHS systems, technology, and programs that either collect personally identifiable information (PII) or have a privacy impact are subject to the oversight of the Chief Privacy Officer (CPO) and the requirements of U.S. data privacy and security laws. In addition, PRIV also has the responsibility for promoting openness and transparency through the Department’s Freedom of Information Act (FOIA) program and policies.
PRIV supports the guiding principles and core values outlined in the DHS Strategic Plan for Fiscal Years 2020-2024 and helps strengthen the homeland security mission by integrating information sharing and preserving privacy, oversight, and transparency in the execution of all departmental activities. In addition, PRIV implements the policies of the Department to defend and protect individual rights, liberties, and information interests of the public.
Additionally, through training, outreach, and participation in program development and key departmental agreements, PRIV advances and supports important cross-cutting privacy and disclosure issues faced by the Department.
Business Operations Team The Business Operations Team oversees and manages the business operations, office workflow, human capital, technology, procurement, financial actions, communications, training, and resilience to ensure the office is fully supported to carry out its mission. It is the focal point for all administrative and financial matters and works diligently to ensure efficiency of operations.
FOIA Team The Chief Privacy Officer is also delegated as the department’s Chief FOIA Officer and executes programmatic oversight of Department-wide FOIA operations and policy. The Privacy Office coordinates and oversees the components’ FOIA operations, providing FOIA-related training, and OSEM – O&S - 83 Operations and Support Management and Oversight – PPA preparing the required annual reports on the Department’s FOIA performance. In addition, PRIV has responsibility for processing FOIA requests submitted to the Offices of the Secretary and Executive Management. PRIV also reviews and analyzes appeals from denials of access to records requested under FOIA, recommends final agency decisions on the release/non-release of records and assist the Office of General Counsel in the litigation process.
Policy and Oversight Team The Policy and Oversight (P&O) Team bears primary responsibility for the development of DHS privacy policy, as well as providing subject matter expertise and support for policy development throughout the Department in areas that affect individual privacy. P&O leads the development of privacy policies that govern the use of emerging technologies, such as cybersecurity or mobile technologies. It conducts oversight and ensures accountability and continuous improvement of DHS privacy processes and programs by conducting Privacy Compliance Reviews and investigations. P&O manages privacy incidents, including the Department’s Breach Response Team, which conducts risk assessments in response to privacy incidents and identifies appropriate mitigation strategies, such as notification. P&O also ensures response and redress for privacy complaints and develops privacy training and outreach for the Department and its components.
Compliance Team The Compliance Team enhances the Department’s ability to protect PII and ensures transparency and accountability by identifying and documenting privacy risks through the required privacy documentation and reporting, such as Privacy Impact Analyses and Systems of Records Notices. The Privacy Compliance Team oversees privacy compliance activities, including supporting DHS Component privacy officers, Privacy Points of Contact in other DHS offices, and DHS programs. Examples of compliance activities include the review of Privacy Threshold Analyses, Privacy Impact Assessments, System of Records Notices, rulemakings to support exemptions under the Privacy Act, and other compliance documents. The team also reviews Exhibit 300 budget submissions to the Office of Management and Budget, as well as acquisition materials to ensure that privacy protective clauses are incorporated into the contracting process. In addition, the team also partners with the Office of the Chief Information Officer in helping to ensure that systems comply with proper system controls designed to protect privacy before systems are authorized to operate.
Privacy Office Planned Obligations: (Dollars in Thousands) Salaries and Contracts/ Other Program Areas Positions Travel Totals by Office Benefits IAAs Expenses Executive Office 9 $2,402 $55 - $26 $2,483 Business Operations 8 $1,267 - $74 $23 $1,364 FOIA/Disclosure 21 $3,505 - $7,058 $62 $10,625 Policy and Oversight 13 $2,419 - - $38 $2,457 Compliance 7 $979 - - $21 $1,000 Totals 58 $10,572 $55 $7,132 $170 $17,929
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Contracts & Interagency Agreements
FY 2022 PRIV Contracts/ Interagency Agreements (Dollars in Thousands) Planned Obligation Expected Contract Award Office Contract Description Amounts Date (Quarter) FOIA/Disclosure FOIA Support Services $700 Q3 FOIA/Disclosure FOIA Processing/Privacy Compliance Support Services $1,374 Q3 FOIA/Disclosure FOIA Processing System - Maintenance $1,464 Q2 FOIA/Disclosure Centralized FOIA Solution $3,500 Q1 Total Planned Contracts $7,038
FOIA/Disclosure FOIA Appeals $20 Q1 Business Operations OBIM A-File Documents w/USCIS $74 Q1 Total Planned IAAs $94 Total $7,132
Obligation Schedule Q1 Q2 Q3 Q4 (Dollars in Thousands) FY 2022 Planned FY 2022 Planned FY 2022 Planned FY 2022 Planned Obligations $4,840 $4,482 $4,303 $4,304 Obligations by Percent 27% 25% 24% 24%
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Appropriated Funds Comparison FY 2020 FY 2021 FY 2022 (Dollars in Thousands) Enacted Enacted President’s Budget Personnel Compensation & Benefits $6,194 $8,233 $10,572 Travel $50 $55 $55 Contracts & IAAs $2,154 $3,189 $7,132 Other $89 $45 $170 WCF $1,506 - - Total $9,993 $11,522 $17,929
Office of Public Affairs (OPA) OPA is responsible for managing the Department’s external and internal communications. The office responds to media inquiries, maintains and updates the Department’s website, writes speeches for senior Department officials, and coordinates speaking events. The office manages the Department’s organizational identity program, which includes usage of the DHS seal and related guidelines. Also, the office oversees the Department’s employee communication activities, which include coordinating communications for Department-wide initiatives, town hall meetings between management and employees, and the operation and management of an intranet site. Per the Homeland Security Presidential Directive (HSPD) 5, OPA’s incident communications program guides overall Federal incident communication activity and coordinates with State, local, and international partners to ensure accurate and timely information is provided to the public during a crisis.
The program areas under the OPA are:
Incident Communications This division brings unity of effort to crisis communications between the Federal interagency community and its many partners at the State, local, tribal, nongovernmental, and private-sector levels.
Strategic Communications This division provides overall management for implementation of communication plans relating to DHS programs and policies, rules/regulations, and complex domestic and international issues requiring extensive outreach and public education.
Press Secretary This division coordinates media relations and serve as the spokespersons for the Secretary, senior leadership, and the Department.
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Communications Operations This division provide information directly to the public through our Department and components websites. Coordinating, integrating and synchronizing employee communications efforts of the Components and DHS headquarters
Missions Support This division provides day to day oversight and support to the office of public affairs.
Office of Public Affairs Planned Obligations: (Dollars in Thousands) Contracts/ Program Areas Positions Salaries and Benefits Travel Other Expenses Totals by Office IAAs Public Affairs 31 $4,088 $95 $3,123 $610 $7,916 Total 31 $4,088 $95 $3,123 $610 $7,916
Contracts & Interagency Agreements
FY 2022 Contracts/ Interagency Agreements (Dollars in Thousands) Planned Obligation Expected Contract Award **Office Contract Description Amounts Date (Quarter) Public Affairs TechMIS $518 Q1 Public Affairs Credit Monitoring $1 Q1 Public Affairs Maintenance and Repairs for Center Building Studio $500 Q1 Public Affairs New Lighting Fixtures with controllable LED Lighting $300 Q1 Public Affairs Center Building Studio Contract Support $1,650 Q1 Total Planned Contracts $2,969 Public Affairs IAA with USCG (photographer) $115 Q3 Public Affairs Financial and Accounting Shared Services $22 Q4 Public Affairs Transit Subsidy $17 Q4 Public Affairs Flexible Spending Plan - Q4
OSEM – O&S - 87 Operations and Support Management and Oversight – PPA Total Planned IAAs $154 TOTAL $3,123 *$0 amounts in tables represent dollar amounts less than $500, however due to rounding reflect as $0. **All program areas fall under the Program Office of Public Affairs.
Obligation Schedule Q1 Q2 Q3 Q4 (Dollars in Thousands) FY 2022 Planned FY 2022 Planned FY 2022 Planned FY 2022 Planned Obligations $1,821 $1,900 $1,979 $2,216 Obligations by Percent 23% 24% 25% 28%
Appropriated Funds Comparison FY 2022 President’s FY 2020 Enacted FY 2021 Enacted (Dollars in Thousands) Budget Personnel Compensation & Benefits $3,631 $3,554 $4,088 Travel $70 $135 $95 Contracts & IAAs $458 $598 $3,123 Other $86 $28 $610 WCF $1,011 - - Total $5,256 $4,315 $7,916
Office of Legislative Affairs
Office of Legislative Affairs (OLA) is responsible for executing the Secretary’s legislative and congressional relations priorities. The mission of OLA is to serve as a primary liaison to Members of Congress and their staff, to respond to inquiries from Congress and notify Congress of Department initiatives, policies, and programs. OLA is responsible to inform the Department’s senior leaders on the activities of Congress and enhance the ability of the Department to execute its missions by providing timely information to Members of Congress about our efforts to prevent terrorism and enhance security; manage our borders; administer immigration laws; secure cyberspace; and ensure disaster resilience. OLA underpins an integrated approach that recognizes the interconnectedness of DHS’s legislative mission with a sound, robust and fully engaged staff to formulate the legislation recommendations that drive the priorities of the Administration and Secretary.
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Office of the Assistant Secretary The Office of the Assistant Secretary includes the Assistant Secretary, two Deputy Assistant Secretaries, a Chief of Staff, and a Deputy Chief of Staff. These officials serve as the office’s leadership and both act and ensure the continuous exchange of information between Congress and the Department. The office advises the Secretary, the Deputy Secretary, and Senior Department leadership on key legislative strategies, facilitates the DHS Senate-confirmation process, clearly articulates DHS’ views in support of needed authorities and appropriations, and directs the Department’s complex congressional relations programs ensuring a cross-Departmental approach for DHS to speak with one, informed voice to Members of Congress and their staffs.
Legislative Affairs Teams The Legislative Affairs Teams serves as the primary liaison to Congress to educate Members and their staff on the priorities and the policy interest of the Administration and the Secretary, ensures that all DHS Components are actively engaged with Congress by responding to requests and inquiries from congressional committees, Members of Congress and their staffs, and fully participates in the DHS Senate confirmation process. There are four (4) teams within OLA that focus on specific legislative issue areas: Headquarters; Operational Component Coordination; Intelligence, Operations and Cyber; and, Oversight and Investigations. Additionally, the Administration and Mission Support Team oversees the daily administrative operations of the office to support the legislative affairs priorities of OLA and the Department.
Office of Legislative Affairs Planned Obligations: (Dollars in Thousands) Salaries and Contracts/ Other Program Areas Positions Travel Totals by Office Benefits IAAs Expenses Office of Legislative Affairs 1 $200 $2 $183 $3 $388 Office of the Assistant Secretary 5 $1,128 $8 $35 $18 $1,189 Legislative Affairs Teams 30 $4,583 $48 $795 $109 $5,535 Total 36 $5,911 $58 $1,013 $130 $7,112
Contracts & Interagency Agreements
FY 2022 Contracts/ Interagency Agreements Dollars in Thousands Planned Obligation Expected Contract Award **Office Contract Description Amounts Date (Quarter) Q1 Office of Legislative Affairs Bloomberg Government $114 Q1 Office of Legislative Affairs Financial & Accounting Shared Services $22
OSEM – O&S - 89 Operations and Support Management and Oversight – PPA Q1 Legislative Affairs Teams Admin Support Contract $153 Q1 Office of Legislative Affairs Purchase Card $25 Q1 Office of Legislative Affairs OPM Credit Monitoring $1 Q1 Legislative Affairs Teams CATT electronic tracking tool $431 Q1 Legislative Affairs Teams Lexis Nexis Subscription Services $1 Q1 Legislative Affairs Teams Adobe Licenses $2 Office of Legislative Affairs Facility charges $250 Q1 Total Planned Contracts $999 Q1 Office of Legislative Affairs Transit Subsidy $14 Q1 Office of Legislative Affairs ETMS PALMS $0 Total Planned IAAs $14 Total $1,013 *$0 amounts in tables represent dollar amounts less than $500, however due to rounding reflect as $0 **The Legislative Affairs Teams fall under the Program Office of Legislative Affairs.
Obligation Schedule Q1 Q2 Q3 Q4 (Dollars in Thousands) FY 2022 Planned FY 2022 Planned FY 2022 Planned FY 2022 Planned Obligations $1,707 $1,707 $1,778 $1,920 Obligations by Percent 24% 24% 25% 27%
Appropriated Funds Comparison FY 2020 Enacted FY 2021 Enacted FY 2022 President’s (Dollars in Thousands) Budget Personnel Compensation & Benefits $4,522 $4,636 $5,911 Travel $52 $55 $58 Contracts & IAAs $112 $187 $1,013 Other $30 $20 $130 WCF $1,114 - - Total $5,830 $4,898 $7,112
OSEM – O&S - 90 Operations and Support Management and Oversight – PPA Management and Oversight – PPA Personnel Compensation and Benefits Pay Summary (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget FY 2021 to FY 2022 Total
Pos. FTE Amount Rate Pos. FTE Amount Rate Pos. FTE Amount Rate Pos. FTE Amount Rate
Management and Oversight 278 252 $41,006 $156.75 289 263 $43,423 $159.39 330 293 $55,835 $185.27 41 30 $12,412 $25.89
Total 278 252 $41,006 $156.75 289 263 $43,423 $159.39 330 293 $55,835 $185.27 41 30 $12,412 $25.89
Subtotal Discretionary - Appropriation 278 252 $41,006 $156.75 289 263 $43,423 $159.39 330 293 $55,835 $185.27 41 30 $12,412 $25.89
Pay by Object Class (Dollars in Thousands)
FY 2020 Enacted FY 2021 Enacted FY 2022 President's Budget FY 2021 to FY 2022 Change 11.1 Full-time Permanent $24,924 $26,471 $35,482 $9,011 11.3 Other than Full-time Permanent $3,559 $3,559 $3,668 $109 11.5 Other Personnel Compensation $414 $414 $426 $12 11.8 Special Personal Services Payments $1,504 $1,504 $1,550 $46 12.1 Civilian Personnel Benefits $10,605 $11,475 $14,709 $3,234 Total - Personnel Compensation and Benefits $41,006 $43,423 $55,835 $12,412 Positions and FTE Positions - Civilian 278 289 330 41 FTE - Civilian 252 263 293 30
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FY 2020 FY 2021 FY 2022 FY 2021 to FY 2022 Pay Cost Drivers Enacted Enacted President’s Budget Total Changes (Dollars in Thousands) FTE Amount Rate FTE Amount Rate FTE Amount Rate FTE Amount Rate Management and Oversight 252 $41,006 $156.75 263 $43,423 $159.39 293 $55,835 $185.27 30 $12,412 $25.89 Total – Pay Cost Drivers 252 $41,006 $156.75 263 $43,423 $159.39 293 $55,835 $185.27 30 $12,242 $25.89
Explanation of Pay Cost Driver
Management and Oversight: This cost driver reflects an increase of 41 positions and 30 FTE due to an increase in the program areas; OPA Hitchcock Hall, CATT, OGC Staffing, Office of Privacy Staffing and the OGC for Suspension and Debarment Program O&M Personnel, as well as a general enhancements to fully fund existing personnel levels, which have been chronically underfunded. These costs also reflect increased funding for higher projected FERS agency contributions, and a FY 2022 civilian pay raise.
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FY 2020 FY 2021 FY 2022 FY 2021 to Enacted Enacted President's Budget FY 2022 Change
Management and Oversight $20,209 $11,509 $19,815 $8,306
Total $20,209 $11,509 $19,815 $8,306
Subtotal Discretionary - Appropriation $20,209 $11,509 $19,815 $8,306
Non Pay by Object Class (Dollars in Thousands)
FY 2020 FY 2021 FY 2022 FY 2021 to Enacted Enacted President's Budget FY 2022 Change 21.0 Travel and Transportation of Persons $3,099 $2,836 $2,152 ($684) 24.0 Printing and Reproduction $2 $2 $2 - 25.1 Advisory & Assistance Services $4,732 $5,030 $1,450 ($3,580) 25.2 Other Services from Non-Federal Sources $1,667 $2,645 $2,812 $167 25.3 Other Purchases of goods and services $10,330 $647 $13,154 $12,507 25.7 Operation & Maintenance of Equipment $5 - - - 26.0 Supplies & Materials $348 $325 $223 ($102) 31.0 Equipment $26 $24 $22 ($2) Total - Non Pay Budget Object Class $20,209 $11,509 $19,815 $8,306
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Non-Pay Cost Drivers FY 2020 FY 2021 FY 2022 FY 2021 to FY 2022 (Dollars in Thousands) Enacted Enacted President’s Budget Total Changes Inter/Intra Agency Agreements and Contractual Services $6,399 $8,322 $16,450 $8,128 Travel $3,099 $2,836 $2,152 ($684) Services from Federal Sources (WCF) $10,330 - - - Other Costs $381 $351 $1,213 $862 Total – Non-Pay Cost Drivers $20,209 $11,509 $19,815 $8,306
Explanation of Non-Pay Cost Drivers
Inter/Intra Agency Agreements and Contractual Services: Management and Oversight utilizes contractor support to assist in analytic and programmatic support in validating and prioritizing DHS’ operational capability investments, provide legal and FOIA support services, and for interagency agreements for a variety of different governmental support services. See the charts labeled “Contracts & Interagency Agreements” for more details. Contract and IAA expenses are expected to increase significantly in FY 2022 due to new requested contract support for the Department- wide FOIA Processing Solution, the OLA Correspondence Analyst Task Tracker, and OGC operations.
Travel: Travel expenses consist of airfare, lodging, meals, and miscellaneous and incidentals expenses. Management and Oversight travel will be conducted throughout the year to oversee and coordinate the Department of Homeland Security’s priorities. Travel requirements include, but are not limited to, public outreach and media relations efforts, serve as advisor to the secretary, site visits to operating component regional offices, international travel to support pre-clearance agreement negotiations, travel to support the Committee on Foreign Investment in the United States (CFIUS) program, and travel to conduct training at the Federal Law Enforcement Training Center (FLETC). The travel expenses for the Secretary and Deputy Secretary will continue to be paid for by funding made available to the Secretary and Deputy Secretary based on the expenditure plans included in this text. Travel expenses are expected to decrease due to reduced travel requirements for the Office of the Secretary relative to FY 2021.
Other Costs: Management and Oversight incurs expenses for items such as paper, toner, educational tools, printing, and other office supplies and equipment. These costs are expected to increase in FY 2022 due to increased training requirements.
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