Shakespeare Memorial All Inclusive Wedding Package

Take your vows then take a bow!

A unique wedding requires a truly dramatic setting and we’re in the business of realising dreams and making memories. Who better than Unique Venues Birmingham to give your special celebration the magic it deserves?

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

Contents:

Packages & Pricing.…………………………………………………………………………………………………………..3

Registrar’s Office ……………………………………………………………………………………………………………..8

Room Layout ………………………………………………………………………………………………………….………. 9

Music for the Ceremony …………………………………………………………………………………………………..9

Readings …………………………………………………………………………………………………………………………..9

Getting Here ……………………………………………………………………………………………………………………10

Frequently Asked Questions ……………………………………………………………………………….…………..12

Menu info & Special Conditions ………………………………………………………………………………………14

Cash-Bar Conditions of Booking …………………………………………………………………………………….. 14

Accommodation ……………………………………………………………………………………………………………. 14

Wedding Traditions …………………………………………………………………………………………………………15

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

Package - Civil Ceremony, Reception Drinks & Canapés in SMR & Skyline Adult Package £82inc. VAT per person includes Exclusive use of the Shakespeare Memorial Room & Skyline Viewpoint for a 3hour period Canapé drinks reception for 40 guests – choice of five canapés & three glasses of Prosecco per person Use of 3rd Floor Discovery Terrace (exclusive access is additional) and Rotunda Balconies for photographs Registrar’s Room (for meeting with bridal participants prior to the ceremony) PA system for music in the SMR & Skyline (music to be supplied by client on iPod/mp3) Waiter service, Dedicated wedding planner Complimentary rehearsal prior to wedding

Price dependant on minimum numbers, maximum numbers for this package are 40. Children: 0-3yrs: Gratis, 4 to 15yrs: 50% off the package. Includes choice of five canapés & 2 soft drinks per person

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

Package - Civil Ceremony in SMR & Skyline and Reception Drinks & Canapés on the 3rd Floor Discovery Terrace Adult Package £96inc. VAT per person includes Exclusive use of the Shakespeare Memorial Room & Skyline Viewpoint for a 3hour period Use of 3rd Floor Discovery Terrace for drinks reception & canapés (exclusive access is additional) and Rotunda Balconies for photographs Canapé drinks reception for 40 guests – choice of five canapés & three glasses of Prosecco per person Registrar’s Room (for meeting with bridal participants prior to the ceremony) PA system for music in the SMR & Skyline (music to be supplied by client on iPod/mp3) Waiter service, Dedicated wedding planner. Complimentary rehearsal prior to wedding

Price dependant on minimum numbers, maximum numbers for this package are 40. Children: 0-3yrs: Gratis, 4 to 15yrs: 50% off the package. Includes choice of five canapés & 2 soft x drinks per person

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

Package - Civil Ceremony in SMR & Skyline, Reception Drinks & Canapés on the 3rd Floor Discovery Terrace followed by a Wedding Breakfast in SMR. Adult Package £120inc. VAT per person includes Exclusive use of the Shakespeare Memorial Room & Skyline Viewpoint Use of 3rd Floor Discovery Terrace for drinks reception & canapés (exclusive access is additional) and Rotunda Balconies for photographs Canapé drinks reception for 20 guests – choice of five canapés & three glasses of Prosecco per person 3 Course Wedding Breakfast for 20 guests (Set Banqueting menu) Half a bottle of House wine PP Registrar’s Room (for meeting with bridal participants prior to the ceremony) PA system for music in the SMR & Skyline (music to be supplied by client on iPod/mp3) Waiter service, Dedicated wedding planner. Complimentary rehearsal prior to wedding

Price dependant on minimum numbers, maximum numbers for this package are 20. Children: 0-3yrs: Gratis, 4 to 15yrs: 50% off the package. Includes choice of five canapés, 3 course meal & 4 soft drinks per person

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

Package - Civil Ceremony in SMR & Skyline, Reception Drinks & Canapés on the 3rd Floor Discovery Terrace / Mezzanine. Followed by a Wedding Breakfast in The Suites. Adult Package £170inc. VAT per person includes Exclusive use of the Shakespeare Memorial Room & Skyline Viewpoint for a 3hour period Use of 3rd Floor Discovery Terrace / Mezzanine for drinks reception & canapés (exclusive access is additional) and Rotunda Balconies for photographs Canapé drinks reception for 40 guests– choice of five canapés & three glasses of Prosecco per person 3 Course Wedding Breakfast for 40 guests (Set Banqueting menu) Half a bottle of House wine PP Registrar’s Room (for meeting with bridal participants prior to the ceremony) PA system for music in the SMR & Skyline (music to be supplied by client on iPod/mp3) Waiter service, Dedicated wedding planner Complimentary rehearsal prior to wedding

Price dependant on minimum numbers, maximum numbers for this package are 120.Children: 0-3yrs: Gratis, 4 to 15yrs: 50% off the package. Includes choice of five canapés, 3 course meal & 4 soft drinks per person

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

Room Hire Only Packages:

Shakespeare Memorial Room & Skyline Exclusive use of the Shakespeare Memorial Room & Skyline Viewpoint PA system for music in the SMR & Skyline (music to be supplied by client on iPod/mp3) Dedicated wedding planner & Complimentary rehearsal prior to wedding Room Hire £1,800 inc vat for a 3hour period and minimum spend on F&B of £800 inc vat Room Hire £2,400 inc vat for a 8hour period and minimum spend on F&B of £1,200 inc vat

The Suites Exclusive use of the Suites PA system for music (music to be supplied by client on iPod/mp3) Dedicated wedding planner & Complimentary rehearsal prior to wedding

Room Hire £1,000 inc vat for a 4hour period and minimum spend on F&B of £400 inc vat

The Terrace Room Hire £1,200 inc vat for a 8hour period and minimum spend on F&B of £800 inc vat Hire of the terrace area from

£600 inc vat per hour Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

Registrar’s Office:

Tel: 0121 675 1012

Email: [email protected]

Website: www.birmingham.gov.uk/registeroffice

Once you have confirmed availability with us, we will provisionally hold the space and produce a form for you to take to the Birmingham Registrar’s office to book a Registrar.

Birmingham Registry Office will provide a green form to confirm your booking, please pass this to the Events Team.

Once we have received the form as confirmation from the Registrar’s Office we can discuss your requirements in greater detail.

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

Room Layout: Layout for maximum of 40 guests excluding bridal party (other layouts are available for smaller groups). The room is arranged with care, with a table for the signing of the register either at the front set to the side or directly in front of the bridal party (centre aisle). Reserved seats are arranged carefully for family and friends, with the bride's guests to the left of the aisle, grooms on the right. You have the experience of our professional Events Coordinator to reassure you throughout the proceedings.

Music for the Ceremony: A speaker system is provided for your music during the ceremony (if you are not having live music). This is to be operated by a designated person. Whatever the music of your choice – classical or contemporary – you will need to choose four pieces of varying length for the key moments in the ceremony: Assemble: 1 hour while your guests are taking their seats and waiting for your arrival, this can also be used for background music during reception drinks after the ceremony. Brides entrance: 1½ minutes, A powerful piece is required for the bride's entrance (non- religious). Signing the register: 10 minutes, for the signing of the register and while official guest photos are taken. Retreat of bride and bridegroom: 1½ minutes, another powerful piece to play the couple and members of the receiving line up through to Skyline Viewpoint.

Readings: It is customary to have one or two readings, but if you prefer you may choose music instead. The registrar can show you a book containing suitable readings to choose from, and will also advise you on any restrictions.

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

Getting Here:

Train UVB is about 10–15 minute walk from New Street Station and 15– 20 minutes from Snow Hill Station. Moor Street and Five Ways are further away but still within walking distance. For more information call National Rail on 08457 11 41 41. If you are using a text phone, dial 18001 first to activate Typetalk.

Bus Many bus services stop close to UVB on Broad Street including: 1, 9, 10, 22, 23, 24, 29 29A, 120, 126, 127, 128, 129, 140, 141. For journey planning please call Network West Midlands on 0871 200 22 33 (Bus and Metro only). Lines are open Mon–Sat 7.30am–8pm and on Sun 10am–6pm.

Car Birmingham is easily reached via the M5, M6, M40 and M42. Follow signs to Birmingham City Centre and the ICC. From the South-West (M5), leave the motorway at Junction 3, follow the A456 towards the city centre. From the South (M40), South-East (M6), East (M69), or North-East (M42) follow the M6 to Junction 6, then the A38 towards the City Centre. From the North-West (M6) or West (M54) follow the M6 either to Junction 7 then the A34 towards Birmingham City Centre.

Parking Q-Park Brindleyplace car park is conveniently located just a few minutes away and offers safe and secure parking in addition to a range of convenient services including free umbrella hire, shoe shine machine, baby buggy hire, jump starts and more. By booking your parking space online at q-park.co.uk you can save up to 40% on the daily parking cost and guarantee your space. REP customers can save an extra 10% by using the promo code REP2018 when you book. In addition, for each booking, Q Park will donate a further 10% to REP First, our million pound campaign. (link to www.birmingham- rep.co.uk/support-us/rep-first.html) Download the Q-Park Rewards app and scan your parking ticket when you arrive at Q-Park Brindleyplace. The loyalty app gives you free access to a range of local restaurant offers

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

which you can use on the day and every six scans gives you a free parking period! Log on to find out more https://www.q-park.co.uk/q-park-rewards.

Paradise Circus Car Park (Birmingham City Council) on Brindley Drive, B1 2NB. Very competitively priced pay on the day car park, located at the back of the Library of Birmingham and the Rep. Details via https://www.birmingham.gov.uk/directory_record/6680/paradise_circus_multi- storey_car_park The following car parks are also close by: NIA, Town Hall Multi-Storey, Tennant Street and Holliday Street.

Taxis There are taxi ranks outside the Hyatt Regency Hotel on Broad Street and near the traffic island by King Alfred’s Place and the ICC on Cambridge Street

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

FAQ’s:

Who can use the Unique Venues Birmingham Venues? The facilities are available for use by anybody for a civil wedding or a civil partnership ceremony seven days a week.

How far in advance can I book my wedding with the Registry Office? Bookings can be made up to three years in advance but no legal notices are posted before 12months. The Registry Office recommends confirming your wedding date with them as soon as possible in order to facilitate your chosen date.

How do I book? The quickest way to make a provisional booking is to contact one of our event co-ordinators on (0121) 245 2066 or email [email protected] to discuss the outline details of your event and identify a suitable available date. You will be sent a provisional booking email and your wedding will be held for a period of seven days to allow you to co-ordinate a date with the Registry Office.

Unique Venues Birmingham will complete a BM3 form which you need to take to the Registry Office. The Registry Office will provide a BM2 or BM2a, please provide a copy of this form to UVB. Should you wish to proceed with the booking then we would ask that you complete and return the documentation that has been sent in the provisional booking email.

What happens next? Unique Venues Birmingham will raise a contract for you to sign to confirm your special day. We request a 25% deposit on confirmation and the remainder to be paid 90 days prior to your special day. You may pay by credit card or by BACS. Please note the deposits are strictly non-refundable and non-transferable.

Can I see the facilities? Yes, we can arrange for a venue viewing at a time and date suitable with you please contact the venues office on 0121 245 2066 or [email protected] to arrange an appointment.

Can I arrange a tasting of the food and wine? We can accommodate a food and wine tasting ahead of your wedding; this may be subject to a small charge. Please make arrangements with your Events Manager.

When can I discuss the details of my event? You'll be allocated a dedicated Events Manager who will guide you through the booking process. Your Events Manager will contact you in advance of your special day to record the details of your event and discuss your requirements in full. A function sheet will be produced which will need to be signed off. This will give you the opportunity to review event details and make any amendments as necessary. Final amendment will be capped 10 days prior to your event.

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

What about people with disabilities? Unique Venues Birmingham is a fully accessible building. On street parking for blue badge holders is available to the rear of the building on Cambridge Street.

What if guests have special dietary needs? This is no problem; we can cater according to your individual dietary requirements. We offer a wide range of menus and are fully experienced and sensitive in dealing with special dietary needs.

Is there a bar available? A cash bar can be provided at a charge, for information or see page 13.

Where can we have pictures taken? Unique Venues Birmingham is a unique venue offering many fantastic photo opportunities throughout. As this is a public building please note that unless you have hired the building/part off for exclusive use members of the public will have access. We do allow wedding parties only to gain access to the Rotunda Balconies for photos, please speak to your event organiser about this.

Do you have any preferred suppliers? Unique Venues Birmingham can provide you with a range of suppliers to assist you with the planning of your event.

Are there any terms and conditions of hiring? You must agree to the conditions of booking prior to your function taking place. Please request a copy of our T&C.

Who provides the catering? Unique Venues Birmingham can offer a wide range of menus and are fully experienced and sensitive in dealing with special dietary needs. You are welcome to bring in your own caterers, as long as they provide the necessary H&S documents, Food Hygiene & Public Liability Insurance certificate, Please note a surcharge will apply.

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

Special Conditions:

 The following menu prices are a guide to the extensive range of catering that can be provided. MENUS - Prices from Canapés £3.30 inc vat pp per canapé Bowl food £9.00 inc vat pp per bowl Finger Buffet £19.80 inc vat pp Afternoon Tea £24.00 inc vat pp BBQ menu £24.00 inc vat pp Fork buffer £26.40 inc vat pp Banqueting menus from £40.80 inc vat pp Street Food Festival £40.80 inc vat pp HOG Roast on request

 Unique Venues Birmingham is rightly proud of its ability to tailor its service to meet any special dietary needs.  Final numbers and special dietary requirements must be confirmed 10 days prior to the function. Increased numbers and additional special dietary requirements after that date will only be possible by mutual agreement (including the extra costs) between the customer and the venue.  When selecting the menu choice, one set menu is required for all of your guests with the exception of special diets and children.  Provisional bookings can be held for 14 days.  Full payment is required prior to your wedding; based on an estimated invoice this is strictly non-refundable/transferable.  Customers can bring their own Champagne, Prosecco & Wine onto the premises, but in all instances this will be subject to a corkage charge.  If any of your guests have any food allergies, please ensure that you bring these to our attention asap.

Cash-Bar Conditions of Booking:

Bar Set-up Costs: Unique Venues Birmingham can provide a cash or credit bar for your event, with a variety of premium spirits and bottled beers. The set-up cost, per bar, is £100 + VAT.

Accommodation: We have preferential rates with the majority of hotels in walking distance from the venue. Please ask for more information. Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

Wedding Traditions:

Some fascinating historical background notes for bride and groom.

Wedding Rings: Rings symbolise eternal love - forming a complete circle; without end.

Wedding Bouquet: Nowadays we use flowers, but in earlier times the bouquet was made of strong smelling herbs to frighten off evil spirits.

Old Shoes: Once married, responsibility for the bride has transferred from the bride's father to a new husband. Tying old shoes or boots on the back of a wedding car represents this change of responsibility.

Throwing Rice: Newlyweds have always represented good luck and fertility. In the countryside guests would shower a couple with nuts and grains to wish for a bountiful harvest and plenty of children to work the land. The spirit of this old tradition remains, but nowadays we throw rice or confetti on the bride and groom. Whilst we allow the throwing of confetti outside the building; this is not allowed inside the Library of Birmingham.

Something Old; Something New… This is a good luck saying which dates back to the Victorian era and many brides will try and ensure that they have something of each in their wedding outfit.

Something Old is meant to represent the link with the bride's own family and the past particularly mother or grandmother or even most distant relations. Something old is symbolic of continuity. To symbolise this link brides may choose to wear a piece of antique family jewellery which belonged to the relative or a locket with photos of parents or grandparents. Alternatively they may select something from the mother or grandmother's wedding gown. Other things that may be chosen include a handkerchief, a scarf or a piece of lace.

Something New represents good luck and success and the brides hopes for a bright future in her new married life. The wedding gown is often chosen as the new item but it could be anything that is purchased new for the wedding such as the wedding flowers or the wedding rings. Wearing a new item on your wedding day conveys the message that you and your husband are creating a new union that will endure forever.

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]

Something Borrowed is to represent to the bride that friends and family will be there for her on the special day and in the future when help is needed. "Borrowing" is especially important, since it has to come from a happily married woman, thereby lending the bride some of her own marital happiness to carry into the new marriage. Anything can be borrowed but it must be returned afterwards. Another way to incorporate a borrowed item into your wedding day attire is to borrow a friend's piece of jewellery. If you have a close friend who has worn the same necklace for as long as you have known her, you might consider borrowing this particular necklace for your wedding day as a reminder of your friendship. Perhaps she wore the necklace on her own wedding day.

Something Blue in ancient times is the symbol of faithfulness, purity and loyalty. Often a blue item is the garter and in olden times the couple wore blue bands on the border of their wedding attire to denote, love, modesty and fidelity. Another way to wear something blue is to include a blue flower in your headdress or theme your wedding flowers in blue. Today some brides even get a blue tattoo, wear blue nail polish or wear blue shoes.

Horseshoes and Shoes: Given to the bride as gifts; represent good luck and fertility.

Throwing the Bouquet: The bride tosses her bouquet in the direction of a group of single females including the bridesmaids. Whoever catches it will be the next to be married.

Cutting the Cake: This is the first cooperative action shared by the couple after the ceremony. It therefore represents the start of the new shared life together. The top tier is kept for the christening of the couple’s first child

Take your vows then take a bow!

If you would like to arrange a viewing please contact the team on: 0121 245 2066 Email: [email protected]