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Review of Sub-Committees, Advisory Committees, Special Committees and Task Forces Established by Standing Committees and Council Since December 2000

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Review of Sub-Committees, Advisory Committees, Special Committees and Task Forces Established by Standing Committees and Council Since December 2000 CITY CLERK Clause embodied in Report No. 7 of the Economic Development and Parks Committee, as adopted by the Council of the City of Toronto at its Special Meeting held on July 30, 31 and August 1, 2002. 17 Review of Sub-Committees, Advisory Committees, Special Committees and Task Forces Established by Standing Committees and Council Since December 2000 (City Council at its Special Meeting held on July 30, 31 and August 1, 2002, adopted this Clause, without amendment.) The Economic Development and Parks Committee recommends that: (1) the following Committees and Advisory Groups be re-established: (a) Advisory Committee to Review the Lease of the Boat Clubs across the Toronto Waterfront (previously known as Sub-Committee to Review the Lease of the Boat Clubs across the Toronto Waterfront), with the following amendments: (i) a sunset date of May 31, 2003 be set; and (ii) the Committee include representation from Works and Emergency Services because of concerns about the impact of discharges into the lake; (b) Art Committee for Public Places with broad citizen participation; (c) Culture Plan Steering Committee with a sunset date of December 31, 2002; (d) Don Valley Brick Works Public Advisory Committee; (e) Enterprise Toronto Advisory Group; (f) Fashion Industry Liaison Committee (FILC); (g) Film Liaison Industry Committee (FLIC) noting that the revised Terms of Reference approved by Council will be in effect; (h) Toronto Centre for the Arts Committee (previously North York Performing Arts Centre Corporation (NYPACC) Emergency Committee), with the following amendments: Toronto City Council2 Economic Development and Parks Committee July 30, 31 and August 1, 2002 Report No. 7, Clause No. 17 (i) the Committee be comprised of four (former) North York Councillors; and (ii) a sunset date of December 31, 2002 be set; (i) Toronto Financial Services Alliance with one Member of Council being appointed; (2) the following Committees and Advisory Groups be disbanded: (a) Olympic Task Force – mandate complete; (b) Task Force on User Fees; and (c) World City Committee; (3) the City Clerk be requested to canvass all Members of Council for their interest in being appointed to those advisory bodies re-established and submit the list of interested Members to the Striking Committee to recommend the appointments to City Council, in accordance with the provisions of the Council Procedures; (4) Councillor Feldman be appointed as the representative of the Economic Development and Parks Committee to the Sustainability Roundtable for a term of office expiring November 30, 2003, and until his or her successor is appointed, subject to this body being continued by Council. The Economic Development and Parks Committee submits the report (May 31, 2002) from the City Clerk: Purpose: To provide a list to each Standing Committee, for its review and recommendations, of sub-committees, advisory committees, special committees and task forces established by City Council since December 2000. Financial Implications and Impact Statement: There are no financial implications arising from this report. Recommendations: It is recommended that: (1) the Economic Development and Parks Committee review the attached Appendices I and II, and: Toronto City Council3 Economic Development and Parks Committee July 30, 31 and August 1, 2002 Report No. 7, Clause No. 17 (a) recommend to City Council which advisory committees, special committees and task forces reporting to Economic Development and Parks Committee, which are not sub-committees, are to be continued and which disbanded; (b) recommend to City Council any necessary completions and amendments to the information required under Council Procedures, Section 108, for those advisory bodies recommended to be continued; (c) recommend to City Council that the City Clerk be requested to canvass all Members of Council for their interest in being appointed to those advisory bodies re-established, and submit the list of interested Members to the Striking Committee to recommend the appointments to City Council, in accordance with the provisions of the Council Procedures; (d) decide which Sub-Committees of the Economic Development and Parks Committee are to be continued and which disbanded; (e) for those Sub-Committees continued, complete and amend if necessary any information required under Council Procedures, Section 108; (f) appoint the membership of those Sub-Committees to be continued; and (2) the Economic Development and Parks Committee recommend to Council the appointment of a Member of the Economic Development and Parks Committee to the Sustainability Roundtable for a term of office expiring November 30, 2003, and until his or her successor is appointed, subject to this body being continued by Council. Background: Sub-committees, special committees, advisory committees and task forces, may be established under City of Toronto Municipal Code Chapter 27, Council Procedures, Section 108, as follows: “§ 27-108. Establishment of special committee, task force or advisory committee. (A) A special committee, task force or advisory committee may be established by the Council in accordance with Subsection C. (B) A sub-committee of a standing committee, consisting of members of the Committee only, may also be established by a standing committee, in accordance with Subsection C. (C) Any recommendation to establish a special committee, task force, advisory committee or sub-committee shall include terms of reference outlining: (1) The matters to be dealt with. (2) A reporting date and a sunset date, beyond which Council approval is required for its continuation. Toronto City Council4 Economic Development and Parks Committee July 30, 31 and August 1, 2002 Report No. 7, Clause No. 17 (3) The membership. (4) The standing committee to which the special committee, task force, advisory committee or sub-committee shall report to. (5) The reason why the work cannot be undertaken by an existing standing committee. (6) Identification of the staff and other resources required to support the work of the special committee, advisory committee, task force or sub-committee, and a determination that they are available within existing resources. (D) No further sub-groups of special committees or sub-committees referred to in Subsections A and B above shall be established without approval by the Council or the standing committee, as appropriate.” Comments: Now that the Standing Committees have been re-appointed for the second half of Council’s term, it is appropriate that each review the sub-committees, special committees, advisory committees and task forces reporting to it that were established or re-established since December 2000, and determine which should be continued. Each Standing Committee should also review the terms of reference information required when establishing advisory bodies under Council Procedures Section 108, including composition, mandate and sunset date, and determine any information or amendments required. Each Standing Committee can re-establish and re-appoint true sub-committees with membership consisting exclusively of members of the Standing Committee to which it reports. For the remaining special committees, advisory committees and task forces, City Council may decide whether to continue or disband them, and make necessary changes, on recommendation of the relevant Standing Committee. As required under Council Procedures Section 106, Members will be canvassed for their interest in being appointed to those committees Council re-establishes, and the Clerk will submit a report to the Striking Committee to recommend to Council the appointment of Members to the advisory committees. The Chief Administrative Officer, the Commissioners of Corporate Services, Community and Neighbourhood Services, Economic Development, Culture and Tourism, Urban Development Services and Works and Emergency Services, and the Chief Financial Officer and Treasurer have reviewed the committees in their department’s program area and provided their recommendations as to which committees to disband and which to continue, as well as needed information and suggested changes to composition, terms of reference, sunset and reporting dates, resources, and why the work cannot be undertaken by another body. The following attachments contain information about each committee to assist in the review: Appendix I: Highlights staff recommendations regarding the re-establishment or disbandment of committees reporting to the Economic Development and Parks Committee, and suggested amendments to the terms of reference required under Council Procedures Section 108, including membership, mandate, and sunset date. Toronto City Council5 Economic Development and Parks Committee July 30, 31 and August 1, 2002 Report No. 7, Clause No. 17 Appendix II: Lists sub-committees, special committees, advisory committees and task forces reporting to the Economic Development and Parks Committee established or re-established by the Standing Committee and City Council since December 2000, gives information on each committee’s establishing authority, composition, membership, terms of reference/mandate, sunset date, and outlines City staff recommendations. Each Standing Committee will receive information on those committees which report to it. A listing of all committees will be e-mailed to each Councillor’s office and appropriate City officials, and a copy will be provided to each Standing Committee Administrator for reference. Conclusions: This report provides information to assist the Economic Development
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