Llandovery Town Council Cyngor Tref Llanymddyfri

LLANDOVERY TOWN COUNCIL CYNGOR TREF LLANYMDDYFRI

MINUTES OF MEETING HELD IN THE TOWN HALL, LLANDOVERY ON MONDAY 20 SEPTEMBER 2010 AT 7.00PM

COFNODION Y CYFARFOD BLYNYDDOL A GYNHALIWYD YN NEUADD Y DREF, LLANYMDDYFRI AR NOSLUN, MEDI 20 2010 AM 7.00 y.h.

COUNCILLORS PRESENT: The Mayor: Nigel Burgess, Councillors: Ivor Jackson, Edgar Jones, Gina Jones, Jill Blud, Gill Wright, Pat Smith, David Rees, Ann Hughes, Elizabeth Thomas, Haydn Hudson, Robin Ennion,

Declarations by Councillors of any Pecuniary & Non-Pecuniary interests Cllr Burgess declared an interest in item 9.5 - Twinning financial request. Cllr Ivor Jackson declared an interest in item 10. - Planning

1. APOLOGIES FOR ABSENCE / YMDDIHEURIADAU Cllr Lovell.

2. CONFIRMATION OF MINUTES / CADARNHAU’R COFNODION Minutes from 19 July 2010 for acceptance. It was resolved that the minutes be accepted.

3. POLICE MATTERS & REPORT/ ADRODDIAD YR HEDDLU – MATERION PC Davies reported on the incidents recorded in the previous month, 6 of which were a criminal nature. PC Davies confirmed that there would be a police presence at the upcoming Sheep Festival. He also confirmed that the Police were addressing the issue of speeding motorcyclists – speed cameras are in operation. The Mayor thanked PC Davies for attending, and he left the meeting.

4. MATTERS ARISING FROM THE LAST MEETING / MATERION - YN CODI 1. To receive Part A of Clerk's Report for September 2010. Noted. 2. Re 4. 4. To consider the price for the re-mounting of Castle Information Board - Cllr Hudson. It was resolved that the work should be put out to tender. Clerk to action.

5. MAYOR’S REPORT / ADRODDIAD Y MAER 25 July Carmarthenshire Council Civic Service & tea, Dafen Llanelli. 29 July Forward Planning Committee, Heritage Centre. 31 July National Eisteddfod, Ebbw Vale, Local Authorities Buffet. 7 August Llandovery in Bloom Prize Giving, Jubilee Patio. 14 August Launch of ‘Love Llandovery‘ Campaign, Market Square. 21 August Civic Reception for Pluguffan Guests (full regalia) Town Hall. 27 August League of Friends Fete, Assembly Hall, Llandovery. 5 September Attendance at Opening of refurbished Babel Village Hall. 6 September Town & Christmas Lights committee meeting, Heritage Centre. 7 September HRH PoW START initiative, National Botanical Gardens. 13 September Riverside Walk meeting, Llandovery. 15 September Carmarthenshire Scout Council AGM, Tycroes Rugby Club.

6. COMMITTEE REPORTS / ADRODDIADAU PWYLLGORAU a) Heritage Centre / Canolfan Dreftadaeth It was noted that Cllr Edgar Jones had invited the Chamber of Commerce to meet at the Heritage Centre, and that they will support the Centre by having their meetings there. b) Town Lights & Christmas Festivities Committee / Pwyllgor Goleuadau Nadolig 1. Report from meeting on 6 September 2010 – Cllr Blud. It was resolved that the minutes be accepted. c) Llandovery in Bloom / Gwyl Flodau, Llanymddyfri 1 1. Report on Summer Competition. Cllr Smith delivered her report. 2. Dealing with donated bulbs – Cllr Smith. It was resolved that bulbs donated by the Rotary Club should be planted in areas of the Committee's choosing. d) Public Seating and Footpath Committee/Pwyllgor Eisteddleoedd Cyhoeddus a Llwybrau 1. Update on the installation of the new benches. Cllr Gina Jones reported that the benches have been installed, but the work is not complete. e) Finance Committee / Pwyllgor Cyllid Nothing to report. f) Forward Planning Committee / Pwyllgor Cynllunio Blaenllaw 1. Report from meeting on 29 July 2010 – Cllr Edgar Jones. The minutes from the meeting were accepted. With regard to another CCTV camera upgrade, the supplier has been contacted, but a quote is still awaited. 2. Riverside Walk Scheme: Update following meeting on 13 September with representatives from the Environment Agency and the County Council Cllr Edgar Jones delivered a verbal update. Cllr Wright undertook to investigate sources of funding, and inform the Prince's Foundation for the Built Environment. The Clerk was asked to contact the Clerk for Newcastle Emlyn with a view to arranging a fact-finding meeting. It was resolved that a letter be sent to County about the state of the land where the proposed Riverside Walk may be developed, asking that the area be tidied up and the Japanese Knotweed be treated. g) Llandovery Web Site / Gwefan Llanymddyfri Nothing to report. h) One Voice Wales / Un Llais Cymru 1. New Chief Executive, One Voice Wales - Introductory note. The Mayor read out the letter – for information. 2. Information on Motions for debate in the AGM – The Mayor. The Mayor read out selected motions for information.

7. OTHER MATTERS ARISING / Unrhyw Fater Arall 1. To consider the future care and maintenance of the CCTV system, and setting up a CCTV Committee. Cllr Edgar Jones reported that he has experienced some technical difficulties with the system. Cllrs Ennion and Rees undertook to look the system with Cllr Jones. No decision was taken on the setting up of a CCTV Committee. 2. To consider Policing in Llandovery – Cllr Hudson. It was resolved to defer this matter to the October meeting. 3. To consider the need for clarity for all items on the Agenda that need discussion, so Members can make themselves aware of any contentious issues, etc. – Cllr Gina Jones. It was resolved that the written and published Agenda be strictly adhered to at meetings. 4. Town Hall flagpole – update. Cllr Ennion delivered his update on this matter, and his proposal to leave the matter for now and review in two years was accepted. 5. Review of Standing Orders – update. The Mayor updated Members on progress made. 6. Green Lodge Park play equipment – update. Cllr Hudson reported that the work has started. 7. Fireworks Night 2010 – To consider the suggestion from the Rugby Club that the Council makes alternative arrangements for the event this year, and for the foreseeable future – The Mayor. It was resolved that a letter be sent to the Rugby Club informing them that the Council is unable to make alternative arrangements for the event this year because of lack of expertise to run the event, and the lack of time to make alternative arrangements. 8. Liaison with other Town Organisations – To consider whether the Council should receive regular 2 reports from the Chamber of Commerce and the Partnership Group - The Mayor It was resolved that an item should be put on the Agenda if there is a report to be made. 9. Update of the Past Mayors Board – To consider the quotes received. The Clerk reported that three quotes had been received, and these were considered. It was resolved that the quote from Trevor Lewis Signs be accepted. 10. Complainant who fell in Market Square - To consider the advice from Dr Morgan, Development Officer, One Voice Wales, and decide action to take – The Mayor – see Clerk's Report, A. 4. The advice from Dr Morgan was discussed. 1. It was noted that the Clerk is investigating ownership of the Market Square with the Land Registry. 2. It was resolved that a complaints procedure be put in place. Clerk to action. 3. It was noted that a risk assessment process is already in progress. 4. It was noted that the Council were not aware that it had responsibilities for the cobbled area of the Market Square, that this was the situation at the time of the incident, and remains so. 5. It was confirmed that the fact that the Council had immediately undertaken an investigation to find out about the ownership of the cobbled area has already been minuted. 6. It was confirmed it is not the case that the area has been maintained by Llandovery Town Council over the years, and within the memory of some present members (25 years). 7. It was agreed that the Council would not communicate with its insurers at this stage. 8. It was resolved to write back to County to reiterate the Town Council's view that the Town Council does not own the Market Square and is not responsible for its maintenance, and inform the complainant accordingly.

8. ACCOUNTS / CYFRIFON 1. To consider the schedule from the Clerk relating to income totalling £274.58 and payments totalling £10,641.75 for the period 1 to 31 July 2010 It was resolved that the income in the aforementioned accounts be noted, and that the payments in the aforementioned accounts be approved. 2. To consider the schedule from the Clerk relating to income totalling £15,650.40 and payments totalling £3,914.89 for the period 1 to 31 August 2010. It was resolved that the income in the aforementioned accounts be noted, and that the payments in the aforementioned accounts be approved. 3. Consideration and Approval of the Annual Return for the year ended 31 March 2010 (Section 2 – Annual Governance Statement) and authorisation for the Clerk to send a copy of sections 1, 2 and 4 of the completed Annual Return to the External Auditor - see Clerk's Report, B. 3. It was resolved to confirm it is satisfied as to the accuracy and completeness of the information to be reported in sections 1, 2 and 4 of the completed annual return, and to authorise the Clerk to submit copies to the External Auditor.

It was resolved that a statement from the Council on the annual governance statement using the form of words provided by the External Auditor is signed by the Mayor, and submitted to the External Auditor.

4. VAT on purchases relating to the Rhys Pritchard Memorial Hall - update - see Clerk's Report, B.4 Noted.

9. FINANCIAL REQUESTS / CEISIADAU CYLLIDOL 1. Llandovery Junior Football Club – to ratify donation decision taken at the July meeting. At the July meeting it was resolved that £100 be donated, subject to receipt of accounts information, which has now been received. It was resolved that this gift be ratified. 2. Llangadog Ladies Tug of War Club – to consider request for funding. It was resolved to leave this request on the table. 3. Ysgol Berfformio Dyffryn Tywi Parents Group (Carmarthen) – to consider request for funding. It was resolved to leave this request on the table. 4. Carmarthenshire Federation of Young Farmers' Clubs – to consider request for funding. It was resolved to leave this request on the table. 5. Llandovery Twinning Association – to consider request for funding. It was resolved to leave this request on the table, and to send a letter of thanks for the work the Association does. 6. Dyslexia Wales – to consider a request for a donation of £20 to help fund a dyslexia screening 3 programme for Welsh speaking children across Wales. It was resolved to leave this request on the table. 7. Ysgol Rhys Prichard Centenary Committee – to consider payment of a donation of £141 to pay for the glazing of the leaded lights into sealed units at the school. It was resolved that this donation of £141 be paid.

10. PLANNING APPLICATIONS & PLANNING PERMISSIONS / CEISIADAU CYNLLUNIO a CANIATAD CYNLLUNIO a. Planning Applications sought. / Ceisio Ceisiadau Cynllunio E/23324 - Full planning – Demolish greenhouse and construct single storey granny annex – Llanfair ar y Brynn, Llanfair Hill, Llandovery. Distributed 26 July.

E/23499 - Full planning – Remove substandard roof off rear extension and construct flat roof – Glangwydderig Cottage, Brecon Road, Llandovery. Distributed 24 August.

E/23500 - Full planning – Proposed installation of photo voltaic solar panels to clubhouse at Llandovery RFC to roof south facing elevation. Distributed 24 August. All the above noted as dealt with previously.

E/23546 - Full planning – Demolish single storey commercial building and construct a pair of semi detached houses – 22 High Street, Llandovery. Distributed 6 September. It was resolved that the application be approved, but that County's Planning Department should be informed that it is noted that: - the property is on a flood plain, - each residence requires one off-road parking space, and - the character of the properties should be sympathetic to the Town's environment.

E/23636 - Full planning – Change of use to parking area and rear pedestrian access – Stone Street, Llandovery. Distributed 12/13 September. It was resolved that the application be approved.

E/23637 - Conservation Area Consent – Demolish single storey commercial building and construct a pair of semi detached houses – 22 High Street, Llandovery. Distributed 12/13 September. It was resolved that the application be approved, but that it should be noted that: - the property is on a flood plain, - each residence requires one off-road parking space, and - the character of the properties should be sympathetic to the Town's environment.

E/23643 - Full planning – Provision of plant room to house biomass boiler installation – Forestry Commission, Llanfair Road. Distributed 14 September. It was resolved that the application be approved. b. Planning Permissions Granted / Ceisiadau Cynllunio Wedi Eu Caniatau TO NOTE: E/23324 - Full planning – Demolish greenhouse and construct single storey granny annex – Llanfair ar y Brynn, Llanfair Hill, Llandovery. Noted. c. Planning Applications Withdrawn / Ceisiadau Cynllunio Wedi Eu Tynnu yn ol TO NOTE: E/22711 - Replace front elevation windows and door – 9 Market Square, Llandovery. E/22905 - Rebuild two chimney stacks – Violet Cottage, 13 Broad Street, Llandovery. Noted.

11. CORRESPONDENCE / GOHEBIAETH 1. Dyfed-Powys Police Authority – Notice of Audit of Accounts for year ended 31 March 2010. Noted. 2. Welsh Assembly Government – Consultation on proposed Local Government (Wales) Measure – deadline 1 Oct 2010 - for information. Noted that One Voice Wales will act on the Council's behalf. 3. Head of Planning, CCC – Invitation to attend seminar on Planning in Llandeilo on 1 Oct 2010 at a cost of £20 per delegate (including lunch) - for consideration. It was resolved that Cllrs Rees and Wright attend. 4. Welsh Assembly Government – Introduction of the proposed Local Government (Wales) Measure 4 2010 - for information. Noted that One Voice Wales will be representing the Council. 5. Director of Education and Children, CCC – Response to this Council's letter to WAG re proposal to close Pantycelyn School. (Distributed to all Members on 29 July ) - for consideration. No action agreed. 6. Brecon Beacons National Park Authority – Request for letter of support to accompany application for grant for repairs to upland path erosion on the Carmarthen Fans - for consideration. It was resolved that a letter of support be sent. 7. Maj (Retd) S McCarthy, Army Headquarters 160 (Wales) Brigade – Notification of military exercise in October - for information. Noted. 8. Welsh Assembly Government – Notification of the availability of the Local Government Partnership Scheme Annual Report 2009/10 - for information. Noted. 9. Health Improvement Policy Co-ordinator, CCC – Request to complete and/or distribute questionnaire about physical activity and active recreation - for consideration. To be distributed where possible. 10. Daniel Thomas, “Y Lloffwr” the local community newspaper – request to attend a Council meeting to talk about the newspaper and working with local organisations to create a calendar of events - for consideration. It was resolved to leave this request on the table. 11. No Need for Nuclear – Invitation to join their campaign and to write to our MPs asking them to sign Early Day Motion No 557- for consideration. It was resolved to leave this invitation on the table. 12. Welsh Assembly Government – Response to this Council's letter about Pantycelyn, etc. (Distributed to all Members on 25 August 2010 / 9 September 2010.) For consideration. Noted. 13. Llandovery & District Chamber of Commerce – request for a loan to finance preparations for the Sheep Festival. (Response already sent - please see Clerk's Report, B1.) For information. Noted. 14. One Voice Wales – Announcement of new Chief Executive, and copies of “The Voice” - for information. Noted. Magazine taken by the Mayor. 15. Principal Licensing Officer, CCC – Consultation on current Review of Licensing Policy – responses required by 8 October 2010. For consideration. Noted. 16. Meryl Gravell, CCC – Joint Working. (Distributed to all Members on 6 September 2010.) For consideration. It was resolved to leave this invitation on the table. 17. Statutory Services Manager, CCC – Request to display poster about Voter Registration Form. (Poster now displayed on Heritage Centre Notice Board.) For information. Noted. 18. Head of Transport and Engineering, CCC – Notification of Temporary Road Closure (Market Square) for Llandovery Sheep festival – For information. Noted. 19. Standards and Ethics Committee, Cardiff Council – Invitation to Standards Conference Wales 2010 on 13 October, and booking details (£60 per delegate). For consideration. It was resolved to leave this invitation on the table.

MEETING CLOSED AT 9.35pm