KIDWELLY TOWN COUNCIL

10th JANUARY 2012

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 10th January 2012 at 6.30pm.

Present:- Town Mayor J.Gilasbey Deputy Mayor S.Finch Councillors: H.Gilasbey, J.Lane, B.Huws, T.Burns, D.Jones, K.Davies R.Thomas, R.Davies, A.Jenkins, G.G.Jones Town Clerk Geraint Thomas Project Officer Maria McGerty Town Secretary Anna Padgett Apologies:- Councillors F. Burke-Lloyd

Rev Roger Morley-Jones offered prayers prior to the commencement of business. The Mayor presented Mr Wyn Smith with his Certificate of Achievement.

473 MEMBERS’ DECLARATIONS OF INTEREST Minute 493 {4} Councillor S.Finch left the room. Councillor B.Huws has resigned as a director of the Kidwelly Heritage Trust.

474 POLICING MATTERS Inspector James Davies attended. A written report for December 2011 had been circulated:- 26 crimes – 9 detected. 157 crimes to date compared to 218 for the same time period last year. This shows a considerable reduction in reported crime in the area. One arrest has been made for criminal damage to motor vehicles. Investigations are on-going. The next PACT meeting will be on 18th January 2012.

475 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:- • Full Council 6th December 2011 • General Purposes Committee 6th December 2011 • Estates Committee 13th December 2011 • Finance Committee 13th December 2011 • Establishment Committee 20th December 2011

Matters arising from the Full Council meetings of 6th December 2011

476 HERITAGE TOWN It had previously been RESOLVED to support, in principle, the establishment of a Heritage Town Strategy and other associated items. The purpose of the Trust is to nurture, restore, renovate and regenerate the historic heritage of Kidwelly as a heritage Town. Initially there are to be 2 projects, Kidwelly Town Hall and the launch of a Townscape Heritage initiative.

101 477 COMMUNITY HALLS Canolfan Tywysoges Gwenllian ~ Princess Gwenllian Centre The Mayor’s Charity Pantomime on 5th January 2012 was a success. Forthcoming events:- 14th January 2012 – Cor Meibion Dyffryn Tywi concert, 21st Jaunary 2012 – Burns Night, 28th January 2012 – Kidwelly’s Got Talent. Neuadd Mynyddygarreg ~ Mynyddygarreg Hall The heating is now working. Andrea Gower and Avril Davies are now Booking Secretaries. A website is being constructed. A list of hall requirements has been made. The question of VAT on the Christmas Lights was referred to the Finance Committee.

478 CYDWELI 900 The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It requested that the Town Council be the lead body for the event as it does not have the resources needed. Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the event. Organisations, interested individuals and members of the public will be invited to participate.

479 COUNCIL OFFICES The Town Clerk informed members that he had been presented with a petition requesting the council to withdraw “The Pelican” from sale and return the council offices to 2 Bridge Street. Councillor B.Huws stated that in view of the lottery rejection of Phase 2, all options regarding the location of the council offices should be considered at this meeting before the Council makes any decision to accept or reject the offer for the Pelican.

The Town Clerk requested the meeting go into camera because of the commercially sensitive nature of the matter he had to report. It was RESOLVED to go into camera. He reported that an offer to purchase 2 Bridge Street had been made. He stated the price offered. It was RESOLVED to go out of camera to continue the discussion, providing that the amount of the offer and details of the proposed purchaser were not disclosed at this time.

It was noted that the offer was in excess of the valuation made by the District Valuer. It was also noted that the proposed usage of the building would bring employment to the town. It was RESOLVED to sell the property at 2 Bridge Street, Kidwelly. The vote was recorded as follows:-

FOR AGAINST ABSTAIN J.Gilasbey S.Finch B.Huws A.Jenkins R.Thomas D. Jones J.Lane H.Gilasbey T.Burns G.G.Jones K.Davies R.Davies The Town Clerk will consider options for the future location of the council offices.

480 CORRESPONDENCE – MAY 2011 4 Lady Dena The Local Government Ombudsman for Wales has reported that there is no case to Lloyd Waterford answer. Note and Close this item.

481 TOWN TOILETS The Town Clerk reported that the toilets on the square had a stay of execution until March 2013 with 3 months notice to close given in January 2013. The Town Clerk, Mayor, County Councillor K.Davies and Councillor R.Davies have met with an officer of the county council and considered the issues of cleanliness and early closing of the toilets during the week. There could be a financial incentive provided if the town council would take over the opening of the toilets at weekends. The county council will carry out a risk assessment.

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482 QUEEN’S DIAMOND JUBILEE Notice has been received by the Electoral Services Manager at Carmarthenshire County Council with regards to the lighting of beacons to celebrate the event. It was RESOLVED to light a beacon on Mynydd y Garreg mountain. Estimated costs will be obtained and advice sought from the Fire Service.

483 CORRESPONDENCE –OCTOBER 2011 2 Letters from Four letters regarding the conduct of Councillor B.Huws had been received. The Town the public clerk informed members that the council was not in a position to take action on this matter. He will inform the complainants of this and notify them that they have the right to take their complaints to the Local Government Ombudsman for Wales. Note and Close this item.

484 PROJECT OFFICER’S REPORT

Kidwelly Quay – The Project Officer presented the updated project design for Phase 2. Environment Agency – It was RESOLVED to permit the agency to carry out work to clear the banks of the canal. Part of the project also involves land owned by the county council. Environmental Projects – The Project Officer is working with Councillor Ray Davies to prepare a discussion document outlining proposed environmental projects for the area. Phase 2 – The Steering Group has met to consider the rejection of the application for funding from the Big Lottery. The Project Officer has identified sources of alternative funding. WVSA – Marketing the Gaps – The Project Officer gave a presentation, updating progress on leaflets, panels and planning. It was RESOLVED to accept the amendments and proceed with the leaflets.

485 REPORTS; SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES Ysgol y Castell - The Newsletter was circulated. It was noted that a pupil from the school was first in the Christmas card competition. Ysgol Mynydd y Garreg – no report was available. Ysgol Gwenllian – The new headteacher commenced work in January 2012. The Newsletter was circulated

486 MAYOR’S DIARY DATE APPOINTMENT Wednesday 4th January 2012 Environment Agency meeting 10.30am Thursday 5th January 2012 Peter Pan – Mayor’s Pantomime 6.30pm Monday 9th January 2012 Kidwelly Welfare Committee 6.00pm Monday 9th January 2012 Mynydd y Garreg Hall meeting 7.30pm Tuesday 10th January 2012 Full Council, General Purposes Policy & Strategy Committees 6.30pm Wednesday 11th January 2012 CCC Highways meeting 10.30am Wednesday 11th January 2012 PGC Phase 2 steering group 4.30pm Thursday 12th January 2012 Kidwelly Partnership 10.00am Saturday 14th January 2012 Concert – Dyffryn Tywi & Swindon Male Voice Choir 7.00pm Monday 16th January 2012 Town Forum 6.00pm Tuesday 17th January 2012 Estates and Finance Committees 6.30pm Wednesday 18th January 2012 PACT meeting 6.00pm Thursday 19th January 2012 CCC Quay meeting 10.00am Friday 20th January 2012 Kidwelly Industrial Museum 10.00am Saturday 21st January 2012 Burn’s Night 7.00pm Thursday 26th January 2012 PGC Trustees meeting 6.00pm Saturday 28th January 2012 Charity Knitathon – commencement of 24 hour event 1.00pm Sunday 29th January 2012 Charity Knitathon – closing of 24 hour event 1.00pm Note and Close this table.

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487 FORTHCOMING MEETINGS

DATE APPOINTMENT JANUARY 2012 Tuesday 10th January 2012 Full Council General Purposes Policy & Strategy Committees 6.30pm Thursday 12th January 2012 Kidwelly Partnership 10.00am Tuesday 17th January 2012 Estates and Finance Committees 6.30pm FEBRUARY 2012 Tuesday 7th February 2012 Full Council and General Purposes Committees 6.30pm Tuesday 14th February 2012 Estates and Finance Committees 6.30pm Note and Close this table

488 E BOOK FESTIVAL A three day ebook literary and arts event is planned beginning on 25th August 2012. It aims to encourage literacy in young people and promote new talent. It was envisaged that the castle and surrounding streets would provide a location for the events. However, it appears that the venue will now be Ffoslas Racetrack. The Town Clerk will clarify the details.

489 INFORMATION BOARDS The Town Forum has suggested that an information board be placed in the Town Square to enable residents to comment and make suggestions about key issues affecting the town. As the office window in Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed to look into the matter. Budget provision needs to be made.

490 TOWN FORUM SUPPORT FOR THE PROJECT OFFICER The Town Forum has requested a meeting with the town council to discuss obtaining future funding for the Project Officer. This was agreed to and a meeting will be arranged to consider this.

491 NEWSLETTER - 2012 After discussion it was felt that the production of a Newsletter was not an effective method of conveying information to the electorate and more suitable ways to do so would be sought. Note and Close this item.

Councillor Jean Lane left the meeting.

492 ELECTION OF MAYOR 2012-2013 Nomination forms for Mayor 2012 – 2013 were circulated.

493 CORRESPONDENCE – JANUARY 2012

1 Dyfed Powys Notice of Conclusion of Audit – year end 31st March 2011 has been received. Note Police Authority and Close this item. 2 BDO Notice of Conclusion of Audit – year end 31st March 2011 has been received. Note and Close this item. 3 Mr Keith Evans A request for the return of the Phyllis John Bowls Trophy to the Kidwelly Bowls Club has been made. It was RESOLVED to return the trophy. Note and Close this item. 4 Lynda Finch- Staff members – Anna Padgett and Maria McGerty left the room with Councillor Jones S.Finch. Correspondence from a member of staff had been received. This matter was heard in camera”. Standing orders were suspended so that this matter could be considered. Note and Close this item.

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KIDWELLY TOWN COUNCIL

7th FEBRUARY 2012

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 7th February 2012 at 6.30pm.

Present:- Town Mayor J.Gilasbey Deputy Mayor S.Finch Councillors: H.Gilasbey, J.Lane, B.Huws, T.Burns, K.Davies R.Thomas, R.Davies, A.Jenkins, F. Burke-Lloyd Town Clerk Geraint Thomas Project Officer Maria McGerty Town Secretary Anna Padgett Apologies:- Councillors D.Jones, G.G.Jones

Rev Roger Morley-Jones offered prayers prior to the commencement of business.

541 MEMBERS’ DECLARATIONS OF INTEREST Minute 547 – Councillors F.Burke-Lloyd and A.Jenkins

542 POLICING MATTERS Sgt. Ian Francis attended and presented an extremely comprehensive report. The detailed report will be circulated. It was noted that an individual who had vandalised a car, had been brought to the victim, had apologized and had paid for the damage caused. Concern was expressed over a misleading article in the local press which intimated that crime was rife in Kidwelly. The next PACT meeting will be held on 15th February 2012.

543 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:- Full Council 10th January 2012 General Purposes Committee 10th January 2012 Estates Committee 17th January 2012 Finance Committee 17th January 2012 Policy & Strategy Committee 17th January 2012

Matters arising from the Full Council meetings of 10th January 2012

544 HERITAGE TOWN It had previously been RESOLVED to support, in principle, the establishment of a Heritage Town Strategy and other associated items. The purpose of the Trust is to nurture, restore, renovate and regenerate the historic heritage of Kidwelly as a heritage Town. Initially there are to be 2 projects, Kidwelly Town Hall and the launch of a Townscape Heritage initiative.

545 COMMUNITY HALLS Canolfan Tywysoges Gwenllian ~ Princess Gwenllian Centre The hall plans to install solar panels. Successful events during January:- Male Voice Choir concert, Burns Night, Caravan weekend, county council conference. An International Twinning Association Evening will be held on 10th February 2012. County Council workshops are being held on Mondays.

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Neuadd Mynyddygarreg ~ Mynyddygarreg Hall Fourteen teams participated in the Quiz Night. Two weddings have been booked. Decorating the hall and refurbishing the kitchen are planned.

546 CYDWELI 900 The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It requested that the Town Council be the lead body for the event as it does not have the resources needed. Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the event. Organisations, interested individuals and members of the public will be invited to participate.

547 COUNCIL OFFICES The Town Clerk had prepared a list of seven options for discussion. These options were considered. It was noted that a Phase 2 grant application is being prepared and the Heritage Trust is seeking to develop the former Town Hall. The outcome of these initiatives is awaited. It was RESOLVED that as more detailed information is required before any decision can be made, this item will be CLOSED until further information is available.

548 TOWN TOILETS The Town Clerk reported that the county council has agreed to the town council opening the toilets at weekends, subject to certain conditions which were detailed in correspondence which had been circulated. It was stated that no financial contribution would be made by the county council for the expenses involved. This was not the impression given at the previous site meeting. It was RESOLVED to clarify these issues. Practicalities need to be worked out eg. public liability, insurance, responsibility areas, the possibility of sharing employees with other local councils.

549 QUEEN’S DIAMOND JUBILEE It had previously been RESOLVED to light a beacon on Mynydd y Garreg mountain. Estimated costs will be obtained and advice sought from the Fire Service. The possibility of lighting a beacon at a more accessible location, such as the Quay, will be investigated. Schools will be contacted to co-ordinate events planned.

550 PROJECT OFFICER’S REPORT

Kidwelly Quay – A report from the Environment Agency has been received. Work on the brickworks ponds is expected to commence imminently. Ramblers Cymru – A road show event will take place on 7th March 2012 – to publisise the new Wales Coastal Path. The agenda for the day is being prepared. Phase 2 – minutes from the latest two meeting were circulated. WVSA – Marketing the Gaps – Draft copies of the interpretation panels have been circulated and comments made. The information is pictorially led with the aim to encourage visitors and locals to research further about the town and its environs.

551 E BOOK FESTIVAL A three day ebook literary and arts event is planned beginning on 25th August 2012. It aims to encourage literacy in young people and promote new talent. It was envisaged that the castle and surrounding streets would provide a location for the events. However, it appears that the venue will now be Ffoslas Racetrack. Note and Close this item.

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552 INFORMATION BOARDS The Town Forum has suggested that an information board be placed in the Town Square to enable residents to comment and make suggestions about key issues affecting the town. As the office window in Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed to look into the matter. Budget provision needs to be made.

553 TOWN FORUM SUPPORT FOR THE PROJECT OFFICER A meeting was held on 23rd January 2012 with the Town Forum to discuss future funding for the Project Officer. The Forum has no funds at present, but grants are available to it which not accessible to a local council. The Project Officer will assist the forum in its projects, particularly the enhancement of the Town Square. The Heritage Trust and other organisations will also be involved.

554 MAYOR’S DIARY

DATE APPOINTMENT Wednesday 1st February 2012 CCC meeting – Lighting department 10.30am Wednesday 1st February 2012 Kidwelly Senior Citizens 2.00pm Thursday 2nd February 2012 Youth Council 5.00pm Friday 3rd February 2012 Quiz Night – Mynydd y Garreg 7.00pm Monday 6th February 2012 Mynydd y Garreg Hall meeting 7.00pm Tuesday 7th February 2012 Full Council, General Purposes Committee 6.30pm Friday 10th February 2012 Twinning Association – International evening 7.00pm Tuesday 14th February 2012 Welfare Coffee morning 10.30am Monday 15th February 2012 Welfare Committee meeting 6.30pm Tuesday 14th February 2012 Estates and Finance Committees 6.30pm Wednesday 15th February 2012 PACT 6.00pm Thursday 16th February 2012 Civic Society 7.00pm Friday 17th February 2012 Kidwelly Industrial Museum 10.15am Saturday 18th February 2012 Mynydd y Garreg Hall dinner 7.00pm Monday 20th February 2012 Town Forum 6.00pm Thursday 23rd February 2012 PGC Trustees meeting 6.00pm Monday 27th February 2012 Barnados Kidwelly 7.00pm Note and Close this table.

555 FORTHCOMING MEETINGS

DATE APPOINTMENT FEBRUARY 2012 Tuesday 7th February 2012 Full Council and General Purposes Committees 6.30pm Tuesday 14th February 2012 Estates and Finance Committees 6.30pm Wednesday 15th February 2012 PACT 6.00pm MARCH 2012 Tuesday 6th March 2012 Full Council General Purposes Committee 6.30pm Tuesday 13th March 2012 Estates and Finance Committees 6.30pm Note and Close this table

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556 REPORTS; SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES Ysgol y Castell - Ysgol Mynydd y Garreg – Ysgol Gwenllian – Newsletters and reports were circulated. It was noted that Charles Church Developments had provided Ysgol Mynyddygarreg with the pole for its “Green Flag” and had also expressed a wish to support the Youth Council. Youth Council – The Chair has stood down. The Mayor will hold the position until the AGM in March. The Youth Council has a stall at the twinning International evening on 10th February 2012. The Youth council will take part in the NSPCC church service on 31st May 2012.

557 ELECTION OF MAYOR 2012-2013 Nomination forms for Mayor 2012 – 2013 had been circulated. One nomination had been received. The vote will be taken at the March meeting of Full Council.

558 CORRESPONDENCE – FEBRUARY 2012

1 Various The Town Clerk reported that several organisations had requested a slot to give a organisations presentation to the council. It was acknowledged that it was essential for councillors to be aware of the activities of the various organisations. It was RESOLVED that presentation slots be made available on the third Tuesday of each month at 6.30pm when the need arises. Briefing notes will be requested to be made available before the presentations. Note and Close this item.

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KIDWELLY TOWN COUNCIL

6th March 2012

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 6th March 2012 at 6.30pm.

Present:- Town Mayor J.Gilasbey Deputy Mayor S.Finch Councillors: H.Gilasbey, J.Lane, B.Huws, D.Jones, R.Thomas, F. Burke- Lloyd, G.G.Jones Town Clerk Geraint Thomas Project Officer Maria McGerty Town Secretary Anna Padgett Apologies:- Councillors T.Burns, K.Davies, R.Davies, A.Jenkins

Rev Roger Morley-Jones offered prayers prior to the commencement of business. The Mayor informed members that a Kidwelly teenager, Hope Russell, is to carry the Olympic Torch through Kidwelly.

599 MEMBERS’ DECLARATIONS OF INTEREST There were no declarations of interest.

600 POLICING MATTERS Sergeant Heulwen Aston has been appointed as station sergeant for Kidwelly. She introduced herself at the meeting and gave a verbal report:- February 2012 – 25 reported crimes, with a 50% detection rate. Detection rate for the year to date is 68.2%, much higher than the national average. A public order incident in Lady Street has been dealt with. Operation Beagle – an anti-theft campaign – begins on 8th March 2012. The Police urged anyone who sees anything suspicious to contact them on 101. Next PACT meeting is on 21st March 2012.

601 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:- Full Council 7th February 2012 General Purposes Committee 7th February 2012 Estates Committee 14th February 2012 Finance Committee 14th February 2012

Matters arising from the Full Council meetings of 7th February 2012

602 HERITAGE TOWN It had previously been RESOLVED to support, in principle, the establishment of a Heritage Town Strategy and other associated items. The purpose of the Trust is to nurture, restore, renovate and regenerate the historic heritage of Kidwelly as a heritage Town. Initially there are to be 2 projects, Kidwelly Town Hall and the launch of a Townscape Heritage initiative.

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603 COMMUNITY HALLS Canolfan Tywysoges Gwenllian ~ Princess Gwenllian Centre The solar panels have been installed and are working. The hall is fully booked throughout the week. Neuadd Mynyddygarreg ~ Mynyddygarreg Hall A report was circulated. Plans are in hand to re-furbish the hall – new curtains, painting and eventually a new kitchen.It is proposed to hold a bi-monthly Music Event. Grants are being sought. A website is being designed. Menter Cwm Gwendraeth are holding a 6 weeks Skill Building Sessions for those aged 14-19 years.

604 CYDWELI 900 The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It requested that the Town Council be the lead body for the event as it does not have the resources needed. Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the event. Organisations, interested individuals and members of the public will be invited to participate.

605 TOWN TOILETS The county council has agreed to the town council opening the toilets at weekends. The toilets have been painted and the key will be handed over after an inspection of the work has been made. No financial contribution will be made by the county council for the expenses involved in keeping the toilets open at the weekends and Bank Holidays 9.00 – 5.00pm. Costs will be borne by the town council.

606 QUEEN’S DIAMOND JUBILEE It had previously been RESOLVED to light a beacon on Mynydd y Garreg mountain. However, after a meeting with the Fire Service, this was not recommended. The Quay will not be a suitable alternative site as Phase 2 works will be in progress. Further sites will be considered. It was noted that Councillors D.Jones and H.Gilasbey were not in favour of the beacon. Councillor H.Gilasbey suggested a coloured spotlight as an alternative to a beacon. A Civic Service will be held at St Mary’s Church on 10th June 2012 with a buffet to follow.

607 INFORMATION BOARDS The Town Forum has suggested that an information board be placed in the Town Square to enable residents to comment and make suggestions about key issues affecting the town. As the office window in Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed to look into the matter. Budget provision needs to be made.

608 TOWN FORUM SUPPORT FOR THE PROJECT OFFICER A meeting was held on 23rd January 2012 with the Town Forum to discuss future funding for the Project Officer. The Forum has no funds at present, but grants are available to it which not accessible to a local council. The Project Officer will assist the forum in its projects, particularly the enhancement of the Town Square. The Heritage Trust and other organisations will also be involved. Note and Close this item.

609 PROJECT OFFICER’S REPORT

Kidwelly Quay – Phase 2 work commences on 19th March 2012 for 8 weeks. Main car park will be closed. Information Notices will be displayed. The Environment Agency has completed the bank clearance work on the canal. Ramblers Cymru – 7th March 2012 – Ramblers Roadshow will take place in the Gwenllian centre. Schools have been invited and will participate in interactive mapping activities. This event is only one of three being held in Wales and is part of the launch of the Wales Coastal Path – 5th May 2012. WVSA – Marketing the Gaps – Final draft copies of leaflets and panels - text copy for walks pack will be on show at the Ramblers’ Event on 7th March 2012.

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610 ELECTION OF MAYOR 2012-2013 Nomination forms for Mayor 2012 – 2013 had been circulated. One nomination had been received. Councillor Jeanette Gilasbey stood unopposed. A vote of support was taken. Note and Close this item.

611 MAYOR’S DIARY DATE APPOINTMENT Thursday 1st March 2012 Ysgol y Castell – St David’s Day Eisteddfod 9.00am Friday 2nd March 2012 Women’s Day of World Prayer 2.00pm Friday 2nd March 2012 Cefn Sidan Rotary Dinner 6.30pm Monday 5th March 2012 Mynydd y Garreg Hall meeting 7.30pm Tuesday 6th March 2012 Full Council, General Purposes Committee 6.30pm Wednesday 7th March 2012 Ramblers Cymru - Roadshow 10.00 – 4.00pm Thursday 8th March 2012 One Voice Wales area meeting 6.30pm Friday 9th March 2012 Young Mothers Fund Raising Committee 1.00pm Monday 12th March 2012 Welfare Committee meeting AGM 6.00pm Tuesday 13th March 2012 Welfare Coffee morning 10.00am Tuesday 13th March 2012 Estates and Finance Committees 6.30pm Wednesday 14th March 2012 Apostolic Church 1.00pm Friday 16th March 2012 Mayor’s Charity Comedy Evening 7.00pm Monday 19th March 2012 Kidwelly Town Forum 6.00pm Wednesday 21st March 2012 PACT 6.00pm Monday 26th March 2012 Ysgol y Castell – governor’s meeting 3.30pm Monday 26th March 2012 Mencap Cymru event 7.00pm Tuesday 27th March 2012 Welfare Coffee morning 10.00am Thursday 29th March 2012 Princess Gwenllian Trustees meting 6.00pm Note and Close this table.

612 FORTHCOMING MEETINGS DATE APPOINTMENT MARCH 2012 Tuesday 6th March 2012 Full Council, General Purposes Committee 6.30pm Tuesday 13th March 2012 Estates and Finance Committees 6.30pm Friday 16th March 2012 Mayor’s Charity Comedy Evening 7.00pm Wednesday 21st March 2012 PACT 6.00pm APRIL 2012 Tuesday 3rd April 2012 Full Council, General Purposes Committee 6.30pm Tuesday 17th April 2012 Estates and Finance Committees 6.30pm Note and Close this table

613 REPORTS; SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES Ysgol y Castell - The newsletter was circulated. The Mayor attended the St David’s Day Eisteddfod and presented a Black Cat Plaque to visitors from Brittany and Saxony. Ysgol Mynydd y Garreg – A report was circulated. A request for support for the Young Farmer’s Pantomime on 30th March 2012 was made. Ysgol Gwenllian – The new head teacher is establishing himself at the school. A concert and Coffee Morning were held on St David’s Day. Olympic Torches had been made from leeks. The school is still selling vegetables on Fridays.

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614 CORRESPONDENCE – MARCH 2012

1 Countryside Notification of intended review of maps has been received. Note and Close this Council for Wales item. 2 Llanelli Town Request for support for SOSPPAN Campaign – to retain local hospital services Council had been received. A letter of support will be sent. The Assembly Member and an officer from the Local Health Board will be invited to speak to Council on this matter.

PRAYERS The Town Clerk clarified the position regarding prayers at Full Council. It is unlawful to be summoned to prayers. The Town Clerk will monitor the legal implications and report thereon in due course.

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KIDWELLY TOWN COUNCIL

3rd April 2012

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 3rd April 2012 at 6.30pm.

Present:- Town Mayor J.Gilasbey Deputy Mayor S.Finch Councillors: H.Gilasbey, J.Lane, B.Huws, D.Jones, R.Thomas, F. Burke- Lloyd, G.G.Jones, T.Burns, K.Davies, R.Davies, A.Jenkins Town Clerk Geraint Thomas Project Officer Maria McGerty Town Secretary Anna Padgett Apologies:- Councillors

Rev Roger Morley-Jones offered prayers prior to the commencement of business. The Mayor displayed a carved plaque from Patagonia, a gift from an exchange student at Llandovery College. The student had been given a Kidwelly plaque. It was noted that the student spoke fluent Welsh.

655 MEMBERS’ DECLARATIONS OF INTEREST There were no declarations of interest.

656 POLICING MATTERS The police were unable to be present but had provided crime figures – 70% detection rate for the previous month. The police will be requested for a breakdown of the actual crimes committed in the area. Next PACT meeting will be held on 18th April 2012.

657 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:-  Full Council 6th March 2012  General Purposes Committee 6th March 2012  Estates Committee 13th March 2012  Finance Committee 13th March 2012

Matters arising from the Full Council meetings of 6th March 2012

658 HERITAGE TOWN It had previously been RESOLVED to support, in principle, the establishment of a Heritage Town Strategy and other associated items. The purpose of the Trust is to nurture, restore, renovate and regenerate the historic heritage of Kidwelly as a heritage Town. Initially there are to be 2 projects, Kidwelly Town Hall and the launch of a Townscape Heritage initiative.

659 COMMUNITY HALLS Canolfan Tywysoges Gwenllian ~ Princess Gwenllian Centre Events held:- The Disability Action Group meeting – a ramp to the stage was built which worked successfully; Marie Curie Song & Dance Fundraiser; Netball Club “Casino Royale” Evening. It was noted that the hall is now 10 years old and maintenance issues are arising.

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Neuadd Mynyddygarreg ~ Mynyddygarreg Hall A report was circulated. A Welsh themed pantomime was held on 30th March 2012 in aid of the British Heart Foundation, £3000 was raised. The Hall AGM will be held on 14th May 2012. The carnival will be held on 4th August 2012.

660 CYDWELI 900 The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It requested that the Town Council be the lead body for the event as it does not have the resources needed. Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the event. Organisations, interested individuals and members of the public will be invited to participate.

661 TOWN TOILETS The toilets have been painted and the key has been handed over after an inspection of the work. Weekend and Bank Holiday opening hours are now 9.00am-5.00pm. Weekday open is 8.00am-3.00pm – the issue of the early closing time will be raised with the County Council. An e-mail has been received from the British Toilet Association commending the Town Council on its initiative to keep the toilets open at weekends. Note and Close this item.

662 QUEEN’S DIAMOND JUBILEE The Town Clerk informed members that a searchlight would need CAA approval. It was RESOLVED not to have a fireworks display. It was RESOLVED to light a beacon at Brynhefin Fields. Mynydd y Garreg Hall will be requested to open its facilities for the event. Insurance cover is available providing a risk assessment and full details of the event are submitted. Volunteers – Councillors K.Davies, R.Davies, F.Burke-Lloyd, T.Burns, A.Jenkins. It was noted that Councillor Dilwyn Jones was against celebrating the Jubilee. The Mayor informed members that she would be looking for sponsors to pay for a commemorative coin to be given to each schoolchild in the area. A “Party in the Park” – bring your own food – is planned. A Civic Service will be held at St Mary’s Church on 10th June 2012 with a buffet to follow.

663 INFORMATION BOARDS The Town Forum has suggested that an information board be placed in the Town Square to enable residents to comment and make suggestions about key issues affecting the town. As the office window in Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed to look into the matter. Budget provision needs to be made.

664 CORRESPONDENCE – MARCH 2012

2 Llanelli Town Request for support for SOSPPAN Campaign – to retain local hospital services Council had been received. A letter of support will be sent. The Assembly Member and an officer from the Local Health Board will be invited to speak to Council on this matter.

665 PROJECT OFFICER’S REPORT

WVSA – Marketing the Gaps – The Project Officer circulated the completed leaflets – the website will go live late on 3rd April 2012. She showed the Interpretation Charts which will go into the Interpretation Panels. Councillors were requested to distribute leaflets to organisations and businesses they thought appropriate. The Project Officer was commended for the hard work she had put into making the project a success. Ramblers - A “Walks Leader” training day will be held in the Gwenllian Centre on 17th April 2012 between 10.00am and 3.00pm. The training day is free but booking is essential.

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666 MAYOR’S DIARY DATE APPOINTMENT Monday 2nd April 2012 Mynydd y Garreg Hall Trustees 7.00pm Tuesday 3rd April 2012 Full Council, General Purposes Committee 6.30pm Friday 6th April 2012 Fundraiser – Young Mothers Park Equipment Group 10.30am Tuesday 10th April 2012 Welfare Coffee morning 10.00am Wednesday 11th April 2012 Sports Association 6.00pm Saturday 14th April 2012 Mayor’s Medieval Charity Event 2.00pm Monday 16th April 2012 Kidwelly Town Forum 6.00pm Tuesday 17th April 2012 Estates and Finance Committees 6.30pm Wednesday 18th April 2012 PACT 6.00pm Thursday 26th April 2012 Princess Gwenllian Trustees meeting 6.00pm Friday 27th April 2012 Rotary Fashion Show 7.00pm Saturday 28th April 2012 Kidwelly Bowls Club 2.00pm

667 FORTHCOMING MEETINGS DATE APPOINTMENT APRIL 2012 Tuesday 3rd April 2012 Full Council, General Purposes Committee 6.30pm Tuesday 17th April 2012 Estates and Finance Committees 6.30pm Wednesday 18th April 2012 PACT 6.00pm MAY 2012 Thursday 3rd May 2012 ELECTIONS Sunday 13th May 2012 AGM followed by Mayor Making Ceremonies 9.15am Tuesday 15th May 2012 Full Council, General Purposes Committee Estates 6.30pm and Finance Committees

668 REPORTS; SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES Ysgol y Castell - The newsletter was circulated. Ysgol Mynydd y Garreg – A re-enactment of Palm Sunday was held with a donkey procession to the chapel prior to a service conducted by the Rev Nicholas Bee. Ysgol Gwenllian – The new head teacher is establishing himself at the school. The school is to be painted – volunteers are requested. Youth Council – Two new members joined the Council. A talk on projects for those aged 11-25 years has been given by Menter Cwm Gwendraeth. The Youth Hut project is progressing. The Youth Council will take part in the NSPCC Service to be held in St Mary’s Church later in April 2012.

669 MAINTENANCE OF TOWN CLOCK The horologist has reported that although the town clock is sited in a waterproof casing, there is considerable dampness in the ambient air. Installation of a heater under the clock was suggested. Options will be discussed with the Church.

670 CORRESPONDENCE – APRIL 2012 Cllr Enquiries as to the location of the Library after the sale of 2 Bridge Street were made. The Town B.Huws Clerk reported that the property is being sold with sitting tenants. The County Council is aware that alternative premises may be needed. Options are being considered to ensure that the Library is retained. Note and Close this item. The Town Clerk reminded members that they remain as Councillors until 8th May 2012. The Mayor thanked councillors for their help and support in her year of office and wished those who are seeking re- election every success.

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KIDWELLY TOWN COUNCIL

13th MAY 2012

At the ANNUAL GENERAL MEETING of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Sunday 13th May 2012 at 9.15am.

Present:- Town Mayor J.Gilasbey Deputy Mayor T.Burns Councillors: H.Gilasbey, H.Jones, B.Huws, M.Thomas, N.Howell-Jones R.Davies, R.Thomas, K.Davies, F.Burke-Lloyd Town Clerk Geraint Thomas Town Secretary A Padgett Apologies:- Councillors L.Finch-Jones

The Chair welcomed Rev Roger Morley-Jones, who offered prayers prior to the commencement of business.

DECLARATIONS OF OFFICE BY COUNCILLORS

Councillors took the oath of office.

INAUGURATION OF THE MAYOR

Councillor Jeanette Gilasbey was sworn in as Mayor for the year 2012-2013 Councillor Tegwen Burns was chosen as Deputy Mayor

The meeting was adjourned to Tuesday 15th May 2012 at 6.30pm.

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KIDWELLY TOWN COUNCIL

15th MAY 2012

At the adjourned ANNUAL GENERAL MEETING of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 15th May 2012 at 6.30pm.

Present:- Town Mayor J.Gilasbey Deputy Mayor T.Burns Councillors: H.Gilasbey, H.Jones, B.Huws, G.G.Jones, L. Finch-Jones, R.Thomas R.Davies, N.Howell-Davies, K.Davies, F. Burke-Lloyd, M.Thomas Town Clerk Geraint Thomas Town Secretary A Padgett Apologies:-

The Chair welcomed Rev Roger Morley-Jones who offered prayers prior to the commencement of business. He was congratulated on his appointment as Head priest of St Mary’s Church, St Teilo and St Maelog . The Mayor thanked all who attended and assisted at the Mayor Making events on 13th May 2012 and welcomed councilors to the new session of council. Councillors L.Finch-Jones and G.G.Jones took the oath of office.

1 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.

2 POLICING MATTERS Thanks were expressed to the police for their assistance at the Mayor’s inauguration ceremony. Sergeant Aston reported:- 18 crimes, mostly theft of garden equipment from outbuildings which is a seasonal problem. The Neighbouring Policing Team is available for advice on security issues. 4 drug offences are being investigated. Cold callers are targeting vulnerable residents offering to help with PPI or tax rebates – using an 020*** number. Police advice leaflets will be available. Anti social behaviour – 2 Special Constables will be on duty on Friday and Saturday nights for the next 6 weeks. They will target anti social hot spots. Inspector Paul Lewis, newly appointed to the area, introduced himself. He reported that arrangements for the visit of the Olympic Torch and for Beach Break Live are in place. The police were commended on the success of the Bobby Van. The next PACT meeting will be held on 16th May 2012.

3 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:-

 Full Council 3rd April 2012  General Purposes 3rd April 2012  Estates Committee 17th April 2012  Finance Committee 17th April 2012

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4 APPOINTMENT OF CHAIRS OF COMMITTEES 2012-2013 The following members were elected to office:-

Committee Chair - Councillor Deputy Chair - Councillor Full Council Jeanette Gilasbey – Mayor Tegwen Burns – Deputy Mayor Establishment Jeanette Gilasbey - Mayor Tegwen Burns – Deputy Mayor General Purposes Keith Davies Lynda Finch-Jones Estates Ray Davies Byron Huws Finance Ryan Thomas Huw Jones Policy & Strategy Fran Burke-Lloyd Non Howell-Davies Note and Close this item.

5 APPOINTMENT OF REPRESENTATIVES AND SUB-COMMITTEES The following members were appointed:-

Community Halls Gwenllian Hall Representative Mayor - Councillor J.Gilasbey Councillor Keith Davies Councillor Fran Burke-Lloyd Mynyddygarreg Hall Representative Mayor - Councillor J.Gilasbey Councillor Ryan Thomas Councillor Lynda Finch-Jones Schools Ysgol Y Castell Councillor J.Gilasbey Ysgol Gwenllian Councillor H.Gilasbey Ysgol Mynyddygarreg Councillor F.Burke-Lloyd Other Organisations One Voice Wales Mayor Councillor J.Gilasbey Deputy Mayor Councillor T.Burns Kidwelly Twinning Association Councillor L.Finch-Jones Youth Council Councillor Non Howell-Davies

It was RESOLVED that 2 councillors and the Mayor be appointed as representatives on the Mynydd y Garreg Hall Committee. Members wishing to work with the following sub-committees/interest groups were requested to inform the office:- Christmas Lighting, Highways improvement, Quay & Canal, Park Stephens, Mynydd y Garreg mountain Floral enhancement, Industrial Museum, Cedweli 900

6 COMMUNITY HALLS Mynydd y Garreg Hall:- Events – 11th May 2012 Eisteddfod, 19th May 2012 Wedding Party, 9th June 2012 Rock & Roll evening, 4th August 2012 Carnival. The AGM will be held on 11th June2012. The Hall committee has held a meeting with Developers Charles Church. Princess Gwenllian Centre:- Events – 3rd May 2012 Election, 5th May 2012 Ramblers Cymru, 11th May 2012 Carnival Queens, 13th May 2012 Mayor Inauguration, 18th May 2012 Black Cat presentations, 19th May 2012 Girl guides, 26-27th May 2012 Camera Club Exhibition.

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7 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES No meetings had been held. It was reported that Ysgol Gwenllian had 1st Prize for Folk Dancing in the local Eisteddfod.

8 MAYOR’S DIARY / FORTHCOMING MEETINGS DATE APPOINTMENT Saturday 5th May 2012 Ramblers Cymru – opening of Coastal Path 10.30am Monday 7th May 2012 Young Mums Park group 7.00pm Tuesday 8th May 2012 Welfare Coffee morning 10.30am Tuesday 8th May 2012 Organ recital – St Mary’s Church 7.00pm Wednesday 9th May 2012 Visit to Heol Goffa School 11.00am Wednesday 9th May 2012 Llanelli Mayor Inauguration 5.45pm Friday 11th May 2012 Nomination of carer of the year - filming 10.00am Friday 11th May 2012 Choosing Carnival Queen 6.00pm Sunday 13th May 2012 AGM followed by Mayor Making Ceremonies 9.15am Monday 14th May 2012 Mynydd y Garreg Welfare meeting 7.00pm Tuesday 15th May 2012 Full Council, General Purposes, Estates and Finance Committees 6.30pm Wednesday 16th May 2012 PACT 6.00pm Thursday 17th May 2012 Hunger Lunch 12.00pm Friday 18th May 2012 Junior presentation 7.00pm Saturday 19th May 2012 Llanelli Proms 7.00pm Monday 21st May 2012 Kidwelly Town Forum 6.00pm Tuesday 22nd May 2012 Welfare coffee morning 10.30am Thursday 24th May 2012 Kidwelly History Society 7.30pm Friday 25th May 2012 Twinning Association Quiz 7.00pm Saturday 26th May 2012 Camera Club Exhibition 11.00am Sunday 27th May 2012 Olympic Torch in Kidwelly 11.15am Thursday 31st May 2012 PGC Trustees meeting 6.00pm Thursday 31st May 2012 Songs of Praise – St Mary’s Church 7.30pm

FORTHCOMING MEETINGS DATE APPOINTMENT MAY 2012 Sunday 13th May 2012 AGM followed by Mayor Making Ceremonies 9.15am Tuesday 15th May 2012 Full Council, General Purposes, Estates and Finance Committees 6.30pm Wednesday 16th May 2012 PACT 6.00pm Sunday 27th May 2012 Olympic Torch in Kidwelly 11.15am JUNE 2012 Tuesday 12th June 2012 Full Council, General Purposes Committee 6.30pm Tuesday 19th June 2012 Estates and Finance Committees 6.30pm It was noted that volunteers would be needed to help with the Carnival.

Urgent Matters arising from Full Council 3rd April 2012

9 QUEEN’S DIAMOND JUBILEE Estimates for a commemorative Beacon in Mynydd y Garreg are in excess of £3000. The budget for the celebrations is £1500. It was RESOLVED a] not to have a beacon b] to install a more permanent structure (such as a bench with a commemorative plaque) on the town square.

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10 HERITAGE TOWN It had previously been RESOLVED to support, in principle, the establishment of a Heritage Town Strategy and other associated items. The purpose of the Trust is to nurture, restore, renovate and regenerate the historic heritage of Kidwelly as a heritage Town. Initially there are to be 2 projects, Kidwelly Town Hall and the launch of a Townscape Heritage initiative.

11 CYDWELI 900 The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It requested that the Town Council be the lead body for the event as it does not have the resources needed. Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the event. Organisations, interested individuals and members of the public will be invited to participate.

12 INFORMATION BOARDS The Town Forum has suggested that an information board be placed in the Town Square to enable residents to comment and make suggestions about key issues affecting the town. As the office window in Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed to look into the matter. Budget provision needs to be made.

13 MAINTENANCE OF TOWN CLOCK The horologist has reported that although the town clock is sited in a waterproof casing, there is considerable dampness in the ambient air. Installation of a heater under the clock was suggested. Options will be discussed with the Church.

14 CORRESPONDENCE – MAY 2012 There was no correspondence. Note and Close this item.

Information packs relating to the working of the council were distributed to all councillors.

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KIDWELLY TOWN COUNCIL

12th JUNE 2012

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 12th June 2012 at 6.30pm.

Present:- Town Mayor J.Gilasbey Deputy Mayor T.Burns Councillors: H.Gilasbey, H.Jones, B.Huws, L. Finch-Jones, R.Thomas R.Davies, N.Howell-Davies, K.Davies, F. Burke-Lloyd, M.Thomas Town Clerk Geraint Thomas Town Secretary A Padgett Apologies:- G.G.Jones

The Chair welcomed Rev Roger Morley-Jones who offered prayers prior to the commencement of business.

51 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.

52 POLICING MATTERS PCSO Liz Kempster-Hall gave a verbal report. Detection rate for the month 74.1%; year to date 62.1%. One Kidwelly resident has been the victim of an e-bay fraud – investigations continue. Criminal damage to a vehicle – 1 arrest, currently on bail. Drugs have been seized. Patrols are at the castle where anti-social behaviour problems are being experienced. Beach Break Live policing arrangements are in place. A meeting with the Welfare Committee will be arranged to discuss policing for the Carnival. The next PACT meeting will be held on 21st June 2012.

53 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:-  Full Council 15th May 2012  General Purposes 15th May 2012  Estates Committee 15th May 2012  Finance Committee 15th May 2012

Matters arising from Full Council on 15th May 2012

54 QUEEN’S DIAMOND JUBILEE The Mayor thanked all who had helped with the Jubilee Celebrations. A list of Jubilee costs incurred was circulated. It was noted that agreement to purchase some items, and the costs of Picnic in the Park were not agreed beforehand by council. The Mayor indicated that this would not happen again, but further stated that all expenditure incurred was within budget. It was also noted that over 150 adults and children attended the picnic (which was held in the Princess Gwenllian Centre because of inclement weather) and all enjoyed themselves immensely. Permanent Memorial - It had previously been RESOLVED to install a more permanent structure (such as a bench with a commemorative plaque) on the town square. Prices of benches with illustrations were distributed. It was RESOLVED that the purchase of a memorial be considered further when final costs of the celebrations have been established.

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55 HERITAGE TOWN It had previously been RESOLVED to support, in principle, the establishment of a Heritage Town Strategy and other associated items. The purpose of the Trust is to nurture, restore, renovate and regenerate the historic heritage of Kidwelly as a heritage Town. Initially there are to be 2 projects, Kidwelly Town Hall and the launch of a Townscape Heritage initiative.

56 CYDWELI 900 The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It requested that the Town Council be the lead body for the event as it does not have the resources needed. Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the event. Organisations, interested individuals and members of the public will be invited to participate.

57 INFORMATION BOARDS The Town Forum has suggested that an information board be placed in the Town Square to enable residents to comment and make suggestions about key issues affecting the town. As the office window in Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed to look into the matter. Budget provision needs to be made.

58 MAINTENANCE OF TOWN CLOCK The horologist has reported that although the town clock is sited in a waterproof casing, there is considerable dampness in the ambient air. Installation of a heater under the clock was suggested. Options will be discussed with the Church.

59 COMMUNITY HALLS Mynydd y Garreg Hall:- Events – 11th May 2012: Eisteddfod Menter y Mynydd was a great success, the hall being filled to overflowing with the competition standard being extremely high. A Jubilee party was held on 3rd June 2012. AGM was held on 11th May 2012 – elected: Chair, Huw Gilasbey, Vice Chair, Andrea Gower, Treasurer, Sue Woodward, Secretary, Peter Maxfield-Martin. Thanks were given to Peggy Davies who retired after many years service. The carnival will be held on 4th August 2012, diverse attractions are being planned. Princess Gwenllian Centre:- Events – Carnival Queens were chosen at the Queens’ Disco – the successful candidates were delighted. A Twmpath Dawns will be held on 12th June 2012. Picnic in the Park was held in the hall with a bouncy castle, mini Olympics and other activities. Hall Trustees have distributed a questionnaire to all Kidwelly households requesting opinions on hall usage.

60 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES Twinning Association – A Quiz Night and snail race was held on 25th May 2012 - £125 was raised. A Twmpath Dawns, arranged by Ysgol y Castell, will be held on 12th June 2012 – visitors from St Jacut de la Mer will be present. 21st June 2012 – presentation by Ambrose Hearne regarding Glan y Mor School’s link to Lesotho. Bastille Night celebration will be held on 14th July 2012. Ysgol Gwenllian – A report was circulated, detailing: the success of the Urdd Eisteddfod, the coffee morning held on St David’s Day and the various and numerous school visits and activities. The school continues to work towards Green Flag Status. Ysgol Mynydd y Garreg – A report was circulated. Meithrin is under new management. Places are available. A summary of the activities of the children was given. The Duck Race and Summer Fete will be held on 22nd June 2012.

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61 MAYOR’S DIARY / FORTHCOMING MEETINGS

DATE APPOINTMENT Saturday 2nd June 2012 Cor Meibion Dyffryn Dewi Concert 7.00pm Tuesday 5th June 2012 Jubilee Picnic in the Park 2.00pm Saturday 9th June 2012 Rugby Club Dinner & Presentation Evening 6.45pm Sunday 10th June 2012 Commemoration of Coronation Service – St Mary’s Church 3.00pm Monday 11th June 2012 Welfare Committee 6.00pm Tuesday 12th June 2012 Parks Steering Group 2.00pm Tuesday 12th June 2012 Full Council and General Purposes Committee 6.30pm Tuesday 12th June 2012 Ysgol y Castell Twmpath Dawns 7.00pm Friday 15th June 2012 Ysgol y Castell toddler group 1.30pm Saturday 16th June 2012 70th Wedding Anniversary – Reg & Joan Osborne 2.30pm Saturday 16th June 2012 Capel Sul – Book Launch 2.30pm Sunday 17th June 2012 Civic Service - Carmarthen 3.00pm Monday 18th June 2012 Kidwelly Town Forum 6.00pm Tuesday19th June 2012 Welfare Summer Lunch 12.30pm Tuesday19th June 2012 Estates and Finance Committees 6.30pm Thursday 21st June 2012 NSPCA – at the Co-op 2.00pm Thursday 21st June 2012 PACT meeting 6.00pm Thursday 21st June 2012 Allotment Open Evening 7.00pm Saturday 23rd June 2012 Kidwelly Amnesty - Castle 2.00pm Saturday 23rd June 2012 Kidwelly Festival Choir – Party in the Park – Capel Sul 6.30pm Tuesday 26th June 2012 Armed Forces – Flag raising 11.00am Thursday 28th June 2012 PGC Trustees meeting 6.00pm Saturday 30th June 2012 Mayor’s Charity Italian Evening 7.00pm

FORTHCOMING MEETINGS

DATE APPOINTMENT JUNE 2012 Tuesday 12th June 2012 Full Council, General Purposes Committee 6.30pm Tuesday 19th June 2012 Estates and Finance Committees 6.30pm Thursday 21st June 2012 PACT meeting 6.00pm Thursday 21st June 2012 Allotment Open Evening 7.00pm Tuesday 26th June 2012 Armed Forces – Flag raising 11.00am JULY 2012 Tuesday 3rd July 2012 Full Council, General Purposes Committee 6.30pm Saturday 7th July 2012 Kidwelly Carnival Tuesday 10th July 2012 Estates and Finance Committees 6.30pm

62 MOTIONS FOR DEBATE – ONE VOICE WALES CONFERENCE It was RESOLVED to put forward a motion for consideration. “Kidwelly Town Council urges the Welsh Government to allow Town and Community Councillors to be eligible for financial assistance for child minding expenses while attending council meetings.” Note and Close this item.

63 TIMING OF COUNCIL MEETINGS The timing of council meetings will remain the same. Note and Close this item.

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64 MOTION TO WITHDRAW THE PELICAN FROM SALE Councillor B.Huws proposed that “the Council withdraw the Pelican building from sale pending a costed options report on the siting of the Council Offices and the future use of the Pelican building.”

Councillor Huws gave his reasons for introducing the motion. He stated that:- the position had changed as there was now a new council in place. At present there is no alternative site for either the council offices or the library. He requested that [a] a cost option report be produced [b] the public should be invited to give opinions on the use of the building [c] advice on developing the building should be sought from suitably qualified professionals in the town.

The following comments were made:-

R.Davies The situation had not changed. The Public Meeting confirmed that the building should be sold. The election results did not support the numerous heritage candidates. Further investigation into developing the building would be futile – there is no finance available for this either. The community has given its opinion – to sell the building.

H.Jones Disagreed with the above comments. Grants are available for projects – Old Town Hall and Capel Sul have grants. If Bridge Street were sold to a commercial enterprise it could be converted into low cost housing, attracting drug users.

L.Finch-Jones She fully supports the PGC development. Further investigations into the options for developing Bridge Street should be carried out. The building should be withdrawn from sale for 4-6 months while this is done. More feedback from the public – a questionnaire via the mail.

T.Burns There has been a debate on this issue for the last 10 years. Facilities at PGC would be more cost effective. Democratically elected councilors made the decision to sell. Building should be sold at auction with proceeds of the sale used to help the community.

K.Davies Bridge Street is too large a building for the council offices. There should be a retail outlet on the ground floor. Leave the building on the market.

N.Howell- Sale of the building would be a betrayal of heritage – giving our history away. The town Davies centre would become dead. We want tourists to come to the area.

R.Thomas The building has been on the market for years – 2 offers have been withdrawn. The matter is dragging on. Selling it is not within the control of the council. Detailed alternative option costs are needed. Action is urgent as the empty building is deteriorating and draining resources.

R.Davies Taking the building off the market while investigating options is not a solution. The building is in disrepair. Options could be explored while it remains for sale.

F.Burke-Lloyd All possible options should be looked at – grants – public questionnaires - development plans. This can be done while it is on the market. The building is deteriorating rapidly.

B.Huws The building is structurally sound and watertight. The ground floor should be refurbished and council offices moved back in. Support is given to Phase 2 but the town centre needs support too.

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Councillor L.Finch-Jones proposed an amendment to the motion. “the Council withdraw the Pelican building from sale for a period of 4-6 months pending a costed options report on the siting of the Council Offices and the future use of the Pelican building.”

Councillor B.Huws withdrew his original motion in favour of the above amendment which became the motion to be considered.

An amendment was proposed “The Pelican is to remain for sale, while options are investigated.”

This was put to Council:- The vote was recorded as follows:

For Against J.Gilasbey F.Burke-Lloyd B.Huws N.Howell-Davies T.Burns R.Davies R.Thomas L.Finch-Jones K.Davies H.Gilasbey M.Thomas H.Jones

The Mayor had the casting vote – for the amendment

It was RESOLVED to keep the Pelican on sale, while options are investigated. Note and Close this item.

65 CORRESPONDENCE – JUNE 2012

1 Boundary Commission Initial proposals for Parliamentary Constituencies had been for Wales circulated. Note and Close this item. 2 Allotment Association Members are invited to an Open Evening at the Allotments on Thursday 21st June 2010 at 7.00pm. Refreshments will be provided. Note and Close this item.

16 KIDWELLY TOWN COUNCIL 3rd JULY 2012

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 3rd July 2012 at 6.30pm.

Present:- Town Mayor J.Gilasbey Deputy Mayor T.Burns Councillors: H.Gilasbey, H.Jones, B.Huws, L. Finch-Jones, R.Thomas, G.G.Jones R.Davies, N.Howell-Davies, K.Davies, F. Burke-Lloyd, M.Thomas Town Clerk Geraint Thomas Town Secretary A Padgett Apologies:-

The Chair welcomed Rev Roger Morley-Jones who offered prayers prior to the commencement of business.

105 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.

106 POLICING MATTERS PCSO Gardner attended and gave a verbal report:- Burglaries occurred on 20th and 21st June 2012. These are being investigated. Additional patrols have been set up. Arrests for possession of drugs are continuing. Carnival – neighbourhood policing is in place and special constables will be in attendance. This month’s priority will be traffic offences. The next PACT meeting will be held on 19th July 2012.

107 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:- Full Council 12th June 2012 General Purposes 12th June 2012 Estates Committee 19th June 2012 Finance Committee 19th June 2012

Matters arising from Full Council on 12th June 2012

108 QUEEN’S DIAMOND JUBILEE A contribution to the Jubilee coins for presentation to the children of Kidwelly and Mynydd y Garreg will be paid for via the Mayor’s Tranche. It was RESOLVED to purchase the “Jubilee Bench” providing it is within budget. Permission to locate it on the Town Square will be requested from the County Council.

109 HERITAGE TOWN It had previously been RESOLVED to support, in principle, the establishment of a Heritage Town Strategy and other associated items. The purpose of the Trust is to nurture, restore, renovate and regenerate the historic heritage of Kidwelly as a heritage Town. Initially there are to be 2 projects, Kidwelly Town Hall and the launch of a Townscape Heritage initiative.

110 CYDWELI 900 The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It requested that the Town Council be the lead body for the event as it does not have the resources needed. Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the event. Organisations, interested individuals and members of the public will be invited to participate.

25 111 INFORMATION BOARDS The Town Forum has suggested that an information board be placed in the Town Square to enable residents to comment and make suggestions about key issues affecting the town. As the office window in Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed to look into the matter. Budget provision needs to be made.

112 MAINTENANCE OF TOWN CLOCK The horologist has reported that although the town clock is sited in a waterproof casing, there is considerable dampness in the ambient air. Installation of a heater under the clock was suggested. Options will be discussed with the Church.

113 COMMUNITY HALLS Mynydd y Garreg Hall:- Events – 2 weddings have been booked and carnival arrangements for 4th August are progressing. New curtains have been fitted and the refurbishment is continuing. Benches at Cofio Grav are deteriorating as are the fences around the playing fields. Maintenance issues will be referred to the finance committee. Princess Gwenllian Centre:- Events – A motor sports event will be held on 13th July 2012 – over 150 participants are expected.

114 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES Twinning Association – 21st June 2012 – a talk on a visit to Lesotho was given by Mr Hearne of Glan y Mor School. Proceeds from the Bastille Day event – 14th July 2012 – will go to support the school’s visit to Lesotho. Ysgol Y Castell – The newsletter was circulated. Youth Council – The Youth Council did a sketch for the NSPCC Jubilee celebrations. Members will assist at the carnival on 7th July 2012. Jodie Burke-Lloyd is Princess Gwenllian. Links are being forged with Youth Councils at Maesteg and Ammanford.

115 MAYOR’S DIARY / FORTHCOMING MEETINGS

DATE APPOINTMENT Sunday 1st July 2012 Civic Service – Llanelli Town Council 10.00am Monday 2nd July 2012 Welfare Committee 6.00pm Tuesday 3rd July 2012 Full Council and General Purposes Committee 6.30pm Thursday 5th July 2012 Mynydd y Garreg school sports 6.30pm Saturday 7th July 2012 Kidwelly Carnival Tuesday10th July 2012 Ysgol y Castell 3.30pm Tuesday10th July 2012 Estates and Finance Committees 6.30pm Thursday 12th July 2012 Ysgol y Castell 12.00pm Thursday 12th July 2012 Civic Society 7.00pm Friday 13th July 2012 Ysgol y Castell 3.00pm Saturday 14th July 2012 Bastile Night – Twinning Association 7.00pm Thursday 19th July 2012 Councillor training 6.15pm Sunday 15th July 2012 Llanelli Rural Council – Civic Service 2.45pm Monday 16th July 2012 Kidwelly Town Forum 6.00pm Monday 16th July 2012 Kidwelly Welfare Committee 6.00pm Tuesday 17th July 2012 Welfare Coffee morning 10.30am Tuesday 17th July 2012 St Mary’s Church 7.00pm Wednesday 18th July 2012 PACT 6.00pm Thursday 19th July 2012 Councillor training 6.15pm Friday 20th July 2012 Yacht Club 7.00pm Monday 23rd July 2012 St Mary’s Church 7.30pm

26 Thursday 26th July 2012 PGC Trustees meeting 6.00pm Friday 27th July 2012 Industrial Museum 10.30am Saturday 4th August 2012 Mynydd y Garreg carnival

FORTHCOMING MEETINGS

DATE APPOINTMENT JULY 2012 Tuesday 3rd July 2012 Full Council, General Purposes Committee 6.30pm Saturday 7th July 2012 Kidwelly Carnival Tuesday 10th July 2012 Estates and Finance Committees 6.30pm Thursday 19th July 2012 Councillor training 6.15pm Tuesday 24th July 2012 Councillor induction training 6.30pm SEPTEMBER 2012 Tuesday 4th September 2012 Full Council, General Purposes Committee 6.30pm Tuesday 11th September 2012 Estates and Finance Committees 6.30pm

116 EXECUTIVE ACTION DURING RECESS It was RESOLVED that Executive Powers be delegated to the Mayor, Deputy Mayor and Chair(s) of relevant Committee(s) during the summer recess. Any action taken during this period will follow the established procedures.

117 MOTION TO WITHDRAW THE PELICAN FROM SALE Councillor B.Huws proposed the following motion – signed by Cllrs B.Huws, G.G.Jones, W.M.Thomas, R.Thomas, L. Finch-Jones, N. Howell-Davies, H.Jones “that the Council withdraw the Pelican building from sale pending a decision on a costed options report on the siting of the Council offices and the future use of the Pelican building, to be completed within four months” The following comments were noted:-

B.Huws It had previously been resolved to carry out a costed options report. Withdrawing the building from sale would reassure the public that the building was not under threat while this was being done. Consultation with the public and with organizations to be undertaken to determine future usage and to consider the siting of the Council offices. The Heritage trust could help with the costed options. The Civic Society is undertaking a survey of usage of Capel Sul and the former town hall. Funding is available. Townscape heritage initiative is looking at the regeneration of the whole town centre. A sub-committee should be set up to work on the costed options report. H.Gilasbey There is no need to withdraw it from sale. Where do the grants come from? Would we need a loan – if so the precept would have to rise to cover the repayments. The public voted to sell. It costs too much to maintain. R.Davies The Public meeting voted to sell. To comply with this, councilors voted to keep it on sale. The election – two thirds of the electorate supported the councilors who voted to sell. The public should be listened to. If the public meeting had voted to retain the building, he would have resigned. T.Burns Concerned with access issues at the Pelican – not suited for public use. Very expensive to maintain an old building – council should use its scant resources responsibly. Sell it. K.Davies Election is seen as a referendum on this issue. Pelican is a huge drain on the council resources. Kidwelly needs to move on not stay in the past. Pelican is a bottomless money pit. M.Thomas The Pelican cannot be referred to as an election issue. The building was almost sold at election time.

27 N.Howell-Davies Over 1000 people signed the petition to save the Pelican B.Huws Costed options report will lay out possible future usage. If the Pelican were sold there would be no accommodation for the Library, hairdresser of Council Offices. The council has money for a new build but no for the Pelican. Loking at the Pelican in isolation is wrong. It should be part of the town regeneration scheme. G.G.Jones Three offers on the building – 2 withdrawn. No one is interested in purchasing. F.Burke-Lloyd The Heritage Trust has prepared a Sustainability Plan for Capel Sul and the former town hall. Cllr K.Davies commended this news. The Chair of the Heritage Trust will attend council to provide an update of progress with its projects. R.Davies The council cannot afford the upkeep of the Pelican. Money would be better spent elsewhere. Members should listen to the public. The Heritage Trust could restore the Pelican. B.Huws Handing the Pelican to the Trust could be an option. H.Jones All options should be considered F.Burke-Lloyd Would the offices be at the Pelican – would access issues be solved B.Huws Questions would be answered by the options report.

The motions was proposed by Councillor B.Huws and seconded by Councillor G.G.Jones

FOR AGAINST B.Huws L.Finch-Jones K.Davies F.Burke-Lloyd G.G.Jones N.Howell-Davies R.Davies J.Gilasbey H.Jones M.Thomas T.Burns R.Thomas H.Gilasbey

It was RESOLVED:- “that the Council withdraw the Pelican building from sale pending a decision on a costed options report on the siting of the Council offices and the future use of the Pelican building, to be completed within four months”

118 CORRESPONDENCE – JULY 2012

1 Public Services The annual report 2011-2012 has been received and is available for Ombudsman for Wales inspection at the council offices. Note and Close this item. 2 Carmarthenshire County By laws relating to acupuncture, tattooing, semi-permanent skin Council colouring, cosmetic piercing and electrolysis have been received and are available for inspection in the council offices. Note and Close this item. 3 Nia Griffith MP A request for a representative on the Flood Forum was made. Cllrs F.Burke-Lloyd and R.Davies will attend. Note and Close this item.

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KIDWELLY TOWN COUNCIL 4th SEPTEMBER 2012

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 4th September 2012 at 6.30pm.

Present:- Deputy Mayor T.Burns Councillors: H.Jones, B.Huws, L. Finch-Jones, R.Thomas, R.Davies, N.Howell-Davies, K.Davies, F. Burke-Lloyd, M.Thomas Town Clerk Geraint Thomas Project Officer Maria McGerty Town Secretary A Padgett Apologies:- Town Mayor J.Gilasbey

The Chair welcomed Rev Roger Morley-Jones who offered prayers prior to the commencement of business. The Town Clerk informed members that Councillor Huw Gilasbey has resigned as councillor.

159 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.

160 POLICING MATTERS PCSO Kempster-Hall attended and gave the following report for August 2012:- 24 crimes reported, 7 detected, 9 ongoing enquiries – 4 of which are drug related. 60 canabis plants have been seized. She warned of 2 scams operating in the area:- bank details are being accessed via people claiming to be Microsoft employees: Pop ups with Police Logos are appearing with payment required to remove them. The next PACT meeting will be held on 19th September 2012.

161 RSPB – MEMORANDUM OF UNDERSTANDING Cellan Michael – RSPB manager for South Wales and John Clarke – Futurescope manager for Wales attended the meeting and outlined the work of the RSPB and in particular the Futurescope Projects – one of which is focused on the three rivers estuary, Kidwelly being the hub. Members were requested to consider the Memorandum of Agreement provided by the officers, which will be discussed at the Estates Committee meeting on 11th September 2012. This agreement will set out the working relationship between the Town Council and RSPB, the aims and objectives of the project and the time period it covers. A further meeting with a full presentation from the RSPB will be held on 18th September 2012 to finalise the Memorandum of Agreement.

162 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:- Full Council 3rd July 2012 General Purposes 3rd July 2012 Estates Committee 10th July 2012 Finance Committee 10th July 2012

Matters arising from Full Council on 3rd July 2012

163 QUEEN’S DIAMOND JUBILEE The “Jubilee Bench”. Permission to locate it on the Town Square has been granted by the County Council. Note and Close this item.

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164 HERITAGE TOWN It had previously been RESOLVED to support, in principle, the establishment of a Heritage Town Strategy and other associated items. The purpose of the Trust is to nurture, restore, renovate and regenerate the historic heritage of Kidwelly as a heritage Town. Initially there are to be 2 projects, Kidwelly Town Hall and the launch of a Townscape Heritage initiative.

165 CYDWELI 900 The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It requested that the Town Council be the lead body for the event as it does not have the resources needed. Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the event. Organisations, interested individuals and members of the public will be invited to participate.

166 INFORMATION BOARDS The Town Forum has suggested that an information board be placed in the Town Square to enable residents to comment and make suggestions about key issues affecting the town. As the office window in Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed to look into the matter. Budget provision needs to be made.

167 MAINTENANCE OF TOWN CLOCK The horologist has reported that although the town clock is sited in a waterproof casing, there is considerable dampness in the ambient air. Installation of a heater under the clock was suggested. Options will be discussed with the Church.

168 EXECUTIVE ACTION DURING RECESS No Executive Action was taken during recess. Note and Close this item.

169 OPTIONS WORKING GROUP – 2 BRIDGE STREET Minutes of meetings of the working group had been circulated. Three builders had been approached regarding the remedial work on the building. All queried the problem of asbestos. Work on the roof - the need for full scaffolding and partial road closures will be required because of the height of the building. This will make the work considerably more expensive than initially estimated. It was RESOLVED to hire a professional firm to carry out a Fire Risk Assessment. Insurance problems can then be addressed. A meeting between the Town Clerk and members of the working group had clarified the remit of the group. Councillor B.Huws reported that the group recognized the need for consultation with the public over the use of the building. A 3 day exhibition was being considered. It was recognized that surveys and questionnaires had limited response rates. County Councillor K.Davies proposed that a Referendum be held. Debate ensued as to whether a questionnaire/survey/referendum should be carried out before or after the Costed Options Report was finalized. It was RESOLVED that a draft questionnaire be prepared for consideration at the Finance Committee on 11th September 2012. Cost of preparation and distribution could then be considered.

The vote was recorded:- For Against Abstention F.Burke-Lloyd B.Huws K.Davies M.Thomas L.Finch-Jones H.Jones R.Davies T.Burns N.Howell-Davies R.Thomas The Town Clerk indicated that a local businessman had shown an interest in purchasing the building.

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170 COMMUNITY HALLS Mynydd y Garreg Hall:- – 4th August, Carnival was held in the hall due to the weather, but was well attended. 22nd August, meeting with CCC regarding new footpath. Events:- 12th September Hall trust meeting, 29th September Llanelli Musical Players, 6th October Mayor’s Charity Evening – Ceri Dupree, 13th October and 10th November, Craft Fayres. Ownership, liability and maintenance issues relating to the proposed new footpath will be clarified.

Princess Gwenllian Centre:- Events – 4 schools held their sports day at the hall because of inclement weather. The Twinning Association event on 14th July was well attended. 11th August Horticultural Show exhibits were of an exceptionally high standard especially the children’s displays. 2nd September Beer Festival was once again well supported.

171 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES Twinning Association:- A musical evening was held on 14th July to support fundraising by Ysgol Glan y Mor for their visit to Lesotho in 2013. Arrangements for next year’s visit from residents of St Jacut de la Mer are underway.

172 MAYOR’S DIARY / FORTHCOMING MEETINGS

DATE APPOINTMENT Saturday 1st September 2012 Beer Festival 2.00pm Saturday 1st September 2012 Naming of St John’s Lifeboat 4.00pm Sunday 2nd September 2012 RSPB Presentation Evening 7.00pm Monday 3rd September 2012 Ambassador Training 9.00am Monday 3rd September 2012 Mynydd y Garreg Hall meeting 7.00pm Tuesday 4th September 2012 Welfare Coffee Morning 10.30am Tuesday 4th September 2012 Full Council and General Purposes Committee 6.30pm Tuesday 4th September 2012 St Mary’s Church organ receital 7.00pm Thursday 6th September 2012 MacMillan Big Bake – Nanette’s 11.00am-8.00pm Thursday 6th September 2012 Public meeting – Christmas Lighting 7.00pm Tuesday11th September 2012 Estates and Finance Committees 6.30pm Wednesday 12th September 2012 Mynydd y Garreg Hall meeting 7.30pm Thursday 13th September 2012 Civic Society 7.00pm Monday 17th September 2012 Kidwelly Town Forum 6.00pm Monday 17th September 2012 Carmarthenshire Scouts 7.30pm Tuesday 18th September 2012 Welfare Coffee morning 10.30am Wednesday 19th September 2012 PACT 6.00pm Friday 21st September 2012 Barnardos Horse Racing Evening 7.00pm Sunday 23rd September 2012 Dogs Day Out 10.00am Tuesday 25th September 2012 Parks Steering Group 2.00pm Thursday 27th September 2012 PGC Trustees meeting 6.00pm Thursday 27th September 2012 History Society 7.00pm Friday 28th September 2012 Llanelli Rural Council – Charity Evening 7.00pm Saturday 29th September 2012 Llanelli Musical Players 7.00pm

Attention was drawn to the 2 Mayor’s Charity Concerts on 6th and 20th October 2012. Support was requested.

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FORTHCOMING MEETINGS

DATE APPOINTMENT SEPTEMBER 2012 Tuesday 4th September 2012 Full Council, General Purposes Committee 6.30pm Thursday 6th September 2012 Public meeting – Christmas Lighting 7.00pm Tuesday 11th September 2012 Estates and Finance Committees 6.30pm Wednesday 19th September 2012 PACT 6.00pm Tuesday 25th September 2012 Parks Steering Group 2.00pm OCTOBER 2012 Tuesday 2nd October 2012 Full Council, General Purposes Committee 6.30pm Tuesday 9th October 2012 Estates and Finance Committees 6.30pm Thursday 18th October 2012 Kidwelly Partnership 10.00am

173 MOTIONS – ONE VOICE WALES CONFERENCE It was RESOLVED to support Motions No 2,3,4,5,6. More information will be requested on Motion 1. It was RESOLVED not to support a motion for an increase in subscription rates.

174 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was initiated by the Trade and Tourism Association, supported by the Horticultural Society. It was RESOLVED in principle to support a future Kidwelly in Bloom project.

175 CERTIFICATES OF ACHIEVEMENT Nominations for this year’s certificates were requested. The presentation evening will be held on 7th December 2012. A review of the award system will be discussed. Members were requested to consider categories into which the certificates could be allocated.

176 CORRESPONDENCE – AUGUST/SEPTEMBER 2012 1 Carmarthenshire Planning seminar 23rd November 2012. Members wishing to attend should contact County Council the office to make arrangements. Note and Close this item. 2 Hywel Dda Town & Community Councils Event – consultation meeting 13th September 2012. Health Board Cllr F.Burke-Lloyd will attend. Note and Close this item. 3 Mark James An e-mail regarding the conduct of the Kidwelly E Festival had been circulated. The Town Clerk read out correspondence which confirmed that the Town Council did not support the festival. The Town Clerk will inform Mr James of this fact. The council will disassociate itself from the event. Guidance will be given to councillors who are members of limited companies. Note and Close this item.

40 KIDWELLY TOWN COUNCIL

2nd OCTOBER 2012

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 2nd October 2012 at 6.30pm.

Present:- Town Mayor J.Gilasbey Deputy Mayor T.Burns Councillors: H.Jones, B.Huws, L. Finch-Jones, M.Thomas R.Davies, N.Howell-Davies, K.Davies, F. Burke-Lloyd, Town Clerk Geraint Thomas Project Officer Maria McGerty Town Secretary A Padgett Apologies:- Councillor R.Thomas

The Chair welcomed Rev Roger Morley-Jones who offered prayers prior to the commencement of business.

217 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.

218 POLICING MATTERS Sergeant Haulwen Aston introduced Special Constable Ben Holding who has been assigned to the Kidwelly area. PCSO Kempster-Hall was also in attendance. The following report for September 2012 was given:- 2 break-ins have occurred: Mynydd y Garreg Rugby Club and the Welsh Water Board building at the Quay. Youths gathering at Ger y Gwendraeth have been causing reckless damage with footballs. Operation BANG has commenced. This is an education programme to encourage young people to act responsibly towards the public, especially the elderly, during the Halloween and Bonfire Night periods. 3 drug related offences have occurred. Sergeant Aston outlined the 2 types of cold calling frauds that are in operation at present. The next PACT meeting will be held on 17th October 2012.

219 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:-  Full Council 4th September 2012  General Purposes 4th September 2012  Estates Committee 11th September 2012  Finance Committee 11th September 2012

220 PROJECT OFFICER’S REPORT The Project Officer’s report covered the following areas:- 1. Partnership working with the RSPB – a proposed otter holt project, work on clearance of the canal and fencing of Coed Bach Marshes were outlined. The Memorandum of Understanding between the RSPB and the town council has been signed. 2. Phase 2 of the Gwenllian Centre. Response to the questionnaire has been low. 3. Kidwelly Industrial Museum – three areas are under development: the Barbershop; Aeroplane Exhibit and the Morlais Mining Exhibition. 4. Quay & Canal – discussion with the county council continues over the problems encountered in the restoration of the area. 5. Youth Council – several grant avenues are being explored

50 6. Ramblers – The Big Welsh Walk is being planned again for next year. The town council involvement will be sought. 7. Cemetery – research into green Burials and a Children’s Cemetery area is being undertaken. 8. Heol Ray Gravell – Ownership of the different sections of the road have been determined. A management plan will be agreed with residents. A grit bin has been requested. 9. Scout Hall – a request for land for a scout hut has been received. This will be investigated.

Matters arising from Full Council on 4th September 2012

221 HERITAGE TOWN It had previously been RESOLVED to support, in principle, the establishment of a Heritage Town Strategy and other associated items. The purpose of the Trust is to nurture, restore, renovate and regenerate the historic heritage of Kidwelly as a heritage Town. Initially there are to be 2 projects, Kidwelly Town Hall and the launch of a Townscape Heritage initiative.

222 CYDWELI 900 The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It requested that the Town Council be the lead body for the event as it does not have the resources needed. Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the event. Organisations, interested individuals and members of the public will be invited to participate.

223 INFORMATION BOARDS The Town Forum has suggested that an information board be placed in the Town Square to enable residents to comment and make suggestions about key issues affecting the town. As the office window in Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed to look into the matter. Budget provision needs to be made.

224 MAINTENANCE OF TOWN CLOCK The horologist has reported that although the town clock is sited in a waterproof casing, there is considerable dampness in the ambient air. Installation of a heater under the clock was suggested. Options will be discussed with the Church.

225 RSPB – MEMORANDUM OF UNDERSTANDING The Memorandum of Understanding between the RSPB and the Town Council has been signed. The council looks forward to working closely with the RSPB in the future. Note and Close this item.

226 MOTIONS – ONE VOICE WALES CONFERENCE It was previously RESOLVED to support Motions No 2,3,4,5,6. More information has been requested on Motion 1. Note and Close this item.

227 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was initiated by the Trade and Tourism Association, supported by the Horticultural Society. It was previously RESOLVED in principle to support a future Kidwelly in Bloom project.

228 CERTIFICATES OF ACHIEVEMENT The presentation evening will be held on 7th December 2012. A review of the award system was undertaken. It was RESOLVED that there will be 14 award categories, one person selected for each category. Requests for nominations will be advertised and the recipients will be selected at next Full Council on 6th November 2012.

51 229 OPTIONS WORKING GROUP – 2 BRIDGE STREET No meeting has taken place. Matters concerning this property will be considered further at an Extraordinary meeting of Full Council on 4th October 2012.

230 COMMUNITY HALLS Mynydd y Garreg Hall:- – A report was circulated. Mr Stephen Finch has been elected as Chair of the Hall Trust. Maintenance of land around the hall has become an issue. The hall will celebrate its 40 year anniversary in February 2013. The Town Council will be requested to support the celebrations. Events:- 6th October – Mayor’s Charity Evening with Ceri Dupree: 13th October- Autumn Fayre: 19th October-Mynydd y Garreg school bingo: 26th October-Family Halloween Evening. Fireworks Night will be held on 3rd November 2012.

Princess Gwenllian Centre:- Events – The county council is using the hall on a regular basis. 23 motor homes attended a weekend event. A flu clinic – 12th October: Rhydian Concert – 20th October: Lorraine Concert – 27th October: Caravan Club event – 2nd November 2012.

231 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES Twinning Association:- A report was circulated. The association met on 26th September 2012. A donation of £350 will be given to Ysgol Glan y Mor towards the school’s trip to Lesotho. A citizenship grant has been applied for to help cover costs of the trip to St Jacut de la Mer between 10th April and 14th April 2013. Events:- 12th November 2012 – Curry Night: 15th February 2013 – Live Band & Wine Tasting Night. Next meeting – 9th January 2013. Mynydd y Garreg School:- A report was circulated. Events:- 10th October-Harvest Thanksgiving: 11th October-AGM for parents & governors: 1st December-Open Morning:11th December-Christmas Concert: 12th December carol singing for Senior Citizens: 21st December-Christingles Service Ysgol y Castell:- The September Newsletter was circulated. Youth Council:- Sean Newton will represent the Youth Council as flag bearer in the Remembrance Day Parade on 11th November 2012. Jodie Burke-Lloyd will lay a wreath. The Youth Council will take part in the Christmas Fayre on 17th November and the Christmas Lighting Evening on 22nd November 2012.

232 MAYOR’S DIARY / FORTHCOMING MEETINGS DATE APPOINTMENT Tuesday 2nd October 2012 Full Council and General Purposes Committee 6.30pm Thursday 4th October 2012 Extraordinary meeting of Full Council 6.30pm Friday 5th October 2012 St Mary’s harvest supper 7.00pm Saturday 6th October 2012 Mayor’s Charity Evening – Mynydd y Garreg 7.00pm Sunday 7th October 2012 Burry Port Civic Service 10.30am Sunday 7th October 2012 Laugharne Corporation Service (Deputy Mayor) 11.00am Tuesday 9th October 2012 Estates, Finance & Policy Committees 6.30pm Thursday 11th October 2012 Industrial Museum AGM 10.30am Friday 12th October 2012 Carmarthenshire Disabled Association Awards 7.00pm Saturday 13th October 2012 Craft Fayre 10.00am Saturday 13th October 2012 Kidwelly Cricket Club Dinner 7.00pm Saturday 13th October 2012 Kidwelly Bowls Dinner 7.30pm Monday 15th October 2012 Ysgol y Castell Governors meeting 3.30pm Wednesday 17th October 2012 PACT 6.00pm Thursday 18th October 2012 Kidwelly Partnership 10.00am Saturday 20th October 2012 Mayor’s Charity Evening – Rhydian Concert 7.00pm Thursday 25th October 2012 PGC Trustees meeting 6.00pm

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FORTHCOMING MEETINGS

DATE APPOINTMENT OCTOBER 2012 Tuesday 2nd October 2012 Full Council, General Purposes Committee 6.30pm Thursday 4th October 2012 Extraordinary meeting of Full Council 6.30pm Tuesday 9th October 2012 Estates, Finance & Policy Committees 6.30pm Wednesday 17th October 2012 PACT 6.00pm Thursday 18th October 2012 Kidwelly Partnership 10.00am NOVEMBER 2012 Tuesday 6th November 2012 Full Council, General Purposes Committee 6.30pm Tuesday 13th November 2012 Estates and Finance Committees 6.30pm

233 CORRESPONDENCE – OCTOBER 2012 1 Carmarthenshire Notification of the Flood Forum meeting on 5th October 2012. Councillor County Council F.Burke-Lloyd will attend. Note and Close this item. 2 Dyfed-Powys Notification of the Joint Community Consultative Meeting on 24th October Police 2012 which will consider ideas for tackling crime, anti-social behaviour and community safety. Note and Close this item. 3 Carmarthenshire Engaging with Housing Services – an invitation to consult over issues of County Council housing was extended. Note and Close this item. 4 Carmarthenshire A copy of the County Council Report outlining areas of collaboration between County Council county and community councils was circulated. The Town Clerk reported on his meeting with the Executive Board and leader of the County Council held on 1st October 2012. The Mayor and Deputy Mayor were also present along with members of other community councils. The Town Clerk will circulate a written report detailing matters discuss at the meeting. Councillors were requested to study the County Council Report and submit their responses to the Town Clerk. Comments will be considered at the next meeting of Full Council. It was suggested that meetings with neighbouring community councils should be held at 6 monthly intervals. This possibility will be investigated.

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KIDWELLY TOWN COUNCIL

6th NOVEMBER 2012

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 6th November 2012 at 6.30pm.

Present:- Town Mayor J.Gilasbey Deputy Mayor T.Burns Councillors: H.Jones, B.Huws, L. Finch-Jones, M.Thomas, R.Thomas, G.G.Jones R.Davies, N.Howell-Davies, K.Davies, F. Burke-Lloyd, Town Clerk Geraint Thomas Project Officer Maria McGerty Town Secretary A Padgett Apologies:- Councillor

The Chair welcomed Rev Roger Morley-Jones who offered prayers prior to the commencement of business.

Members were informed that Mr Robin Cammish would give a presentation on progress of the Heritage Trust at the meeting of Full Council on 4th December 2012.

As a member of the public Mr Stephen Finch had requested to speak on the Minutes. He queried why the draft minutes were not published on the website as soon as they were available as previously resolved by Council. The Mayor thanked him for his comments and stated that the matter would be addressed.

280 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.

281 POLICING MATTERS PCSO Joe Gardner attended the meeting and gave the following report for the month of October:- 21 crimes reported, 12 detected, 6 being resolved. 6 drug related crimes reported. 57.1% detection rate for the month. Operation Bang – presentations were given to 7 local schools. Batteries are being removed from heavy plant vehicles in the locality. The next PACT meeting will be held on 21st November 2012.

282 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:- Full Council 2nd October 2012 The accuracy of the minutes of the General Purposes Committee was questioned. General Purposes 2nd October 2012

The accuracy of the minutes for the Extraordinary Meeting of Full Council of 4th October 2012 was queried. Debate ensued. The Town Mayor requested that respect be shown by all councillors at all times. The Town Secretary left the meeting. It was RESOLVED that the meeting be adjourned.

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KIDWELLY TOWN COUNCIL 20th NOVEMBER 2012

At the meeting of the adjourned FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 20th November 2012 at 6.30pm.

Present:- Town Mayor J.Gilasbey Councillors: H.Jones, B.Huws, L. Finch-Jones, M.Thomas, R.Thomas, R.Davies, N.Howell-Davies, K.Davies, F. Burke-Lloyd, Town Clerk Geraint Thomas Project Officer Maria McGerty Apologies:- Councillor T.Burns

The Town Secretary sent apologies but was unable to attend due to a family funeral in Yorkshire.

310 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.

311 POLICING MATTERS The Policing report was given at the Full Council meeting on 6th November 2012.

312 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:- Extraordinary meeting of Full Council 4th October 2012 It was RESOLVED to leave the record as it is and move forward to the decision making. Estates Committee 9th October 2012 Finance Committee 9th October 2012 Policy & Strategy Committee 9th October 2012

313 PROJECT OFFICER’S REPORT The Project Officer’s report covered the following areas:- 1. Tourism Audit – The audit had been circulated. 2. Skate Park – Grants have been identified. A location has been identified. Outline costings are available. Councillor R.Thomas thanked the Project Officer for the progress report. Councillors will request feedback from young people as to their opinions. 3. RSPB – Kidwelly and the Three Rivers Futurescape project will be portrayed in the RSPB Cymru magazine “Barcud” spring 2013 edition. 4. RSPB at the Canal – the project will include setting up an otter holt, bat boxes and clearance work. 5. Kidwelly Industrial Museum – development plans for three projects are in hand. Potential funding for two of these may be available from CCC. 6. Land at Mynydd y Garreg – initial work for first registration of the “Triangle” of land has been completed and sent to the solicitor for completion.

Matters arising from Full Council on 2nd October 2012

314 HERITAGE TOWN It had previously been RESOLVED to support, in principle, the establishment of a Heritage Town Strategy and other associated items. The purpose of the Trust is to nurture, restore, renovate and regenerate the historic heritage of Kidwelly as a heritage Town. Initially there are to be 2 projects, Kidwelly Town Hall and the launch of a Townscape Heritage initiative.

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315 CYDWELI 900 The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It requested that the Town Council be the lead body for the event as it does not have the resources needed. Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the event. Organisations, interested individuals and members of the public will be invited to participate.

316 INFORMATION BOARDS The Town Forum has suggested that an information board be placed in the Town Square to enable residents to comment and make suggestions about key issues affecting the town. As the office window in Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed to look into the matter. Budget provision needs to be made.

317 MAINTENANCE OF TOWN CLOCK The horologist has reported that although the town clock is sited in a waterproof casing, there is considerable dampness in the ambient air. Installation of a heater under the clock was suggested. Options will be discussed with the Church.

318 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was initiated by the Trade and Tourism Association, supported by the Horticultural Society. It was previously RESOLVED in principle to support a future Kidwelly in Bloom project.

319 CERTIFICATES OF ACHIEVEMENT It was RESOLVED that the presentation evening will be postponed until the new calendar year.

320 OPTIONS WORKING GROUP – 2 BRIDGE STREET Minutes of the meeting on 30th October 2012 had been circulated. A further meeting had been held on 19th November 2012. A verbal report was given. Councillor Huws explained why he had resigned as chair and the members ratified Councillor M.Thomas as Chair and Councillor L.Finch-Jones as Deputy Chair. It was RESOLVED that the amended questionnaire be distributed. It was further RESOLVED to follow the guideline set out in point 5 of the OWG Minutes of 30th October 2012.

“Delivery of the questionnaires was discussed, a door to door drop to all houses in both Kidwelly and Mynydd y Garreg, Town website to be fully utilised with a link to the questionnaire on home page provided, local businesses to be asked, also write to local organisations within the community to request attendance at meeting to explain questionnaire, promotion in local papers, Town Square/ Co Op –ALL Councillors to be asked to add their name to a rota to promote the questionnaire and provide any assistance required to complete also to assist with questionnaire delivery to houses, it was felt imperative by all present that ALL Councillors be involved.”

Consideration of correspondence from “Simply Sofas” – It was RESOLVED to discuss this issue “in camera”. The vote was recorded as follows:-

For Against Abstain F.Burke-Lloyd B.Huws M.Thomas K.Davies L.Finch-Jones H.Jones R.Davies N.Howell-Davies J.Gilasbey R.Thomas The Mayor had the casting vote as Chair of Full Council.

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After discussion it was RESOLVED that a letter be written to Simply Sofas expressing thanks for their interest, to indicate that this matter has been discussed and is being looked at by the OWG and will be considered in due course by council. It was requested that respect be shown during discussion..

321 REPORT ON CCC EXECUTIVE BOARD MEETING The Town Clerk had circulated a report on the discussions held with the Executive Board and leader of the County Council on 1st October 2012. The Mayor and Deputy Mayor were also present along with members of other community councils. Note and Close this item.

322 COMMUNITY HALLS Mynydd y Garreg Hall:- – A report was circulated. Events:- 9th November Mynydd y Garreg Remembrance Service: 6th December Christmas Lights and Carols: 13th December Mynydd y Garreg School Christmas Panto. Plans for the forthcoming 40 year anniversary are well underway. Princess Gwenllian Centre:- Events – No report was available.

323 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES Twinning Association:- 12th November Curry Night: 15th February Live Band & Wine Tasting. Next meeting is on 9th January 2013. Mynydd y Garreg School:- Newsletter is forthcoming. Ysgol y Castell:- The October Newsletter was circulated. Youth Council:- The November report was circulated

324 MAYOR’S DIARY / FORTHCOMING MEETINGS DATE APPOINTMENT Thursday 1st November 2012 Youth Council 6.00pm Friday 2nd November 2012 Burry Port Opera 7.00pm Friday 2nd November 2012 CCC Chair’s Charity Evening 7.30pm Saturday 3rd November 2012 Fireworks at Mynydd y Garreg 6.00pm Monday 5th November 2012 Mynydd y Garreg Hall meeting 7.30pm Tuesday 6th November 2012 Full Council/General Purposes/Establishment Committees 6.30pm Friday 9th November 2012 Remembrance Service at Mynydd y Garreg 11.00am Friday 9th November 2012 Mynydd y Garreg school PTA Bingo Night 7.00pm Saturday 10th November 2012 Craft Fayre at Mynydd y Garreg 10.00am Sunday 11th November 2012 Remembrance Day Service 9.45am Monday 12th November 2012 Welfare Committee 6.00pm Tuesday 13th November 2012 Welfare Coffee morning 10.00am Tuesday 13th November 2012 Estates, Finance & Policy Committees 6.30pm Wednesday 14th November 2012 Twinning Association Curry Evening 7.00pm Thursday 15th November 2012 Kidwelly Civic Society 7.00pm Friday 16th November 2012 Festival of Light 6.00pm Saturday 17th November 2012 Christmas Fayre – Gwenllian Centre 2.00pm Monday 19th November 2012 Ysgol y Castell 2.00pm Monday 19th November 2012 Kidwelly Town Forum 6.00pm Tuesday 20th November 2012 Budget Setting 6.30pm Wednesday 21st November 2012 Ty Golau 10.00am Wednesday 21st November 2012 PACT 6.00pm Thursday 22nd November 2012 Christmas Lighting Ceremony 6.30pm Friday 23rd November 2012 Kidwelly Festival Choir concert 7.00pm 76

Monday 26th November 2012 Ysgol y Castell Governors 3.00pm Tuesday 27th November 2012 Welfare Coffee morning 10.00am Tuesday 27th November 2012 Budget setting 6.30pm Thursday 29th November 2012 Kidwelly Industrial Museum 10.30am Thursday 29th November 2012 PGC Trustees meeting 6.00pm Thursday 29th November 2012 Historic society 7.00pm Friday 30th November 2012 Twinning Association – Quiz Night 7.00pm

FORTHCOMING MEETINGS DATE APPOINTMENT NOVEMBER 2012 Tuesday 6th November 2012 Full Council/General Purposes/Establishment Committees 6.30pm Sunday 11th November 2012 Remembrance Day Service 9.45am Tuesday 13th November 2012 Estates, Finance & Policy Committees 6.30pm Tuesday 20th November 2012 Budget Setting 6.30pm Thursday 22nd November 2012 Christmas Lighting Ceremony 6.30pm Tuesday 27th November 2012 Budget setting 6.30pm DECEMBER 2012 Tuesday 4th December 2012 Full Council & General Purposes Committee 6.30pm Wednesday 5th December 2012 Lessons & Carols 7.00pm Friday 7th December 2012 Certificates of Achievement Awards 6.00pm Tuesday 11th December 2012 Estates & Finance Committees 6.30pm

325 CORRESPONDENCE – NOVEMBER 2012 1 Carmarthenshire Details of the launch of “Carmarthenshire Community Challenge” were County Council circulated. Note and Close this item. 2 Simply Sofas Correspondence relating to the sale of 2 Bridge Street was considered under Minute 320. Note and Close this item. 3 Carmarthenshire Support was requested for the Christmas Toybox Scheme. Note and Close this County Council item. 4 British Heart Details of the “Rock in Red Campaign” had been circulated. Note and Close Foundation this item. 5 Boundary Notification of revised proposals for changes to parliamentary constituencies in Commission for Wales was circulated. Note and Close this item. Wales 5 Glanmorfa Care Councillors are invited to:- Home 8th December 2012 - Christmas Fete 11th December 2012 - 1.00pm Choir from Ysgol Gwenllian 6.30pm Cor Merched Glannau’r Gwendraeth 19th December 2012 - Christmas Concert Note and Close this item.

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KIDWELLY TOWN COUNCIL 4th DECEMBER 2012

At the meeting of the adjourned FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 4th December 2012 at 6.30pm.

Present:- Town Mayor J.Gilasbey Deputy Mayor T.Burns Councillors: H.Jones, B.Huws, M.Thomas, R.Thomas, K.Davies R.Davies, N.Howell-Davies, F. Burke-Lloyd, P.Davies Town Clerk Geraint Thomas Town Secretary Anna Padgett Project Officer Maria McGerty Apologies:- Councillor L. Finch-Jones, G.G.Jones

The Chair welcomed Rev Roger Morley-Jones who offered prayers prior to the commencement of business. Following the election held on 29th November 2012, Councillor Peggy Davies was sworn in as Councillor for Castle Ward.

344 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.

345 POLICING MATTERS The Policing report was given by PCSO Jo Gardner who was accompanied by PC Leighton Webb, newly appointed to the area. December figures – detection rate 65.6%, 32 crimes recorded/21 of those detected. 5 drug related crimes have occurred. An incident of pick pocketing reported at Ffoslas. Metal theft – drain covers and road gullies is increasing. Oil tanks need to be locked. Two burglaries reported in Mynydd y Garreg. Furniture was set alight at Fforde Court. Theft of a JCB on the A484 to Carmarthen. The next PACT meeting will be held on 19th December 2012.

346 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:- Full Council 6th November 2012 Adjourned Full Council 20th November 2012 Estates Committee 13th November 2012 Finance Committee 13th November 2012 Policy & Strategy Committee 13th November 2012 General Purposes Committee 20th November 2012 Establishment Committee 20th November 2012 Budget setting 27th November 2012

347 PROJECT OFFICER’S REPORT The Project Officer’s report covered the following areas:- Kidwelly Industrial Museum - The project for the interpretation of the Barber’s Shop, WW2 Exhibition & other industries has been successful. The project will be completed by the end of January 2013. The Morlais Exhibition development plan, costings and grant search are ongoing. The Allotment Society - Funding is being sought for a composting toilet. RSPB - Permission has been received to progress the Otter Holt & Pond Clearance Project. There is potential for a new project looking at iconic species, such as osprays, at the Quay – to encourage more visitors to the site. This will be in partnership with the MOD.

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Matters arising from Full Council on 20th November 2012

348 HERITAGE TOWN Mr Robin Cammish gave an update on progress of the trust. A comprehensive written report was circulated. The trust aims to obtain Heritage Lottery Grant Funding to restore and regenerate Kidwelly Town Centre as defined by the Conservation Area. An extended conservation area has been applied for. A photo record of all buildings in the area has been completed. The narrative needs to be added. This can be used as a basis to measure future changes in the area. Former Town Hall:- Options for usage have been identified. 16-18 groups have registered an interest. Terms of a lease from the county council have been agreed and will go before the Executive Board for approval, in the new year. The lease will be between 99 – 125 years. Grant funding can be applied for once the lease is in operation.

349 CYDWELI 900 The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It requested that the Town Council be the lead body for the event as it does not have the resources needed. Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the event. Organisations, interested individuals and members of the public will be invited to participate.

350 INFORMATION BOARDS The Town Forum has suggested that an information board be placed in the Town Square to enable residents to comment and make suggestions about key issues affecting the town. As the office window in Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed to look into the matter. Budget provision needs to be made.

351 MAINTENANCE OF TOWN CLOCK The horologist has reported that although the town clock is sited in a waterproof casing, there is considerable dampness in the ambient air. Installation of a heater under the clock was suggested. Options will be discussed with the Church.

352 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was initiated by the Trade and Tourism Association, supported by the Horticultural Society. It was previously RESOLVED in principle to support a future Kidwelly in Bloom project.

353 CERTIFICATES OF ACHIEVEMENT It was previously RESOLVED that the presentation evening will be postponed until the new calendar year.

354 OPTIONS WORKING GROUP – 2 BRIDGE STREET No report was given.

355 COMMUNITY HALLS Mynydd y Garreg Hall:- – Events:- Christmas Lighting ceremony 6th December 2012 at 6.30pm. Carol singing around the tree followed by mulled wine and mince pies. Santa will attend. Princess Gwenllian Centre:- Events – 20th December 2012 – Nativity Play. As Councillor F.Burke-Lloyd is no longer a trustee, Councillor K.Davies will report on events at the hall. A new council representative will be chosen at the January meeting of Full Council.

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356 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES Twinning Association:- The Curry Evening has been postponed. Next meeting - 9th January 2013. Mynydd y Garreg School:- An Open Day was held on 1st December 2012. “Cinderella” pantomime will be held on 13th December 2012. Christingle Service on 21st December 2012 at St Teilo’s Church. Ysgol y Castell:- The newsletter was circulated Ysgol Gwenllian:- A Christmas Concert will be held on 10th December 2012. Youth Council:- A written report was circulated:- Representatives laid a wreath at the Remembrance Day Service. The AGM will be held in the new year. Progress is being made on the youth hut. The Youth council sent seasonal felicitations to the Town Council.

357 MAYOR’S DIARY / FORTHCOMING MEETINGS

DATE APPOINTMENT Saturday 1st December 2012 Open Day Ysgol Mynydd y Garreg 10.00am Saturday 1st December 2012 Wizard of Oz – Breakthrough Llanelli 2.00pm Monday 3rd December 2012 Mynydd y Garreg Hall meeting 7.00pm Tuesday 4th December 2012 Full Council & General Purposes Committee 6.30pm Wednesday 5th December 2012 Lessons & Carols – St Mary’s Church Kidwelly 7.00pm Thursday 6th December 2012 Mynydd y Garreg Christmas Lights 6.00pm Thursday 6th December 2012 Concert St Mary’s Church Burry Port 7.30pm Friday 7th December 2012 Carmarthen Town Mayor’s Charity Ball 7.00pm Saturday 8th December 2012 Christmas Fayre - Glanymorfa 3.00pm Sunday 9th December 2012 Holly Berry Lunch 12.30pm Monday 10th December 2012 Ysgol Gwenllian Concert 6.30pm Tuesday 11th December 2012 Estates & Finance Committees 6.30pm Wednesday 12th December 2012 Mynydd y Garreg senior Citizens Tea Party 2.00pm Wednesday 12th December 2012 Mother’s Union Carol Service 7.00pm Sunday 16th December 2012 Llanelli Town Mayor’s Charity event 3.00pm Tuesday 18th December 2012 Ysgol y Castell Concert 2.00pm Wednesday 19th December 2012 Staff Christmas Lunch 1.00pm Wednesday 19thDecember 2012 PACT 6.00pm Thursday 20th December 2012 The Well Church – Nativity Play 6.30pm Friday 21st December 2012 St Teilo - Christingle 3.00pm Sunday 23rd December 2012 St Mary’s - Christingle 5.00pm

FORTHCOMING MEETINGS

DATE APPOINTMENT DECEMBER 2012 Tuesday 4th December 2012 Full Council & General Purposes Committee 6.30pm Wednesday 5th December 2012 Lessons & Carols 7.00pm Tuesday 11th December 2012 Estates & Finance Committees 6.30pm JANUARY 2013 Tuesday 8th January 2013 Full Council & General Purposes Committee 6.30pm Tuesday 15th January 2013 Estates & Finance Committees 6.30pm Thursday 17th January 2013 Kidwelly Partnership 10.00am

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358 FEASIBILITY OF RENEWABLE ENERGY CREATION IN THE COMMUNITY

It was RESOLVED that the Project Officer research the feasibility of attracting renewable energy projects to the area and the availability of grant funding.

359 CORRESPONDENCE – DECEMBER 2012

1 Carmarthen Town Carmarthen Bar Navigation Committee is to be reinstated. Councillor B.Huws will Council represent the Town Council. Note and Close this item. 2 National Consultation on the Local Government (Democracy) (Wales) Bill. Consultation Assembly for response forms have been received. Forms should be returned by 31st January Wales 2013. Note and Close this item.

The Mayor thanked councillors for the help given at the Christmas Lighting Ceremony, and wished everyone a Happy Christmas.

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