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Llandovery Town Council Cyngor Tref Llanymddyfri Minutes

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Llandovery Town Council Cyngor Tref Llanymddyfri Minutes LLANDOVERY TOWN COUNCIL CYNGOR TREF LLANYMDDYFRI MINUTES MINUTES OF A MEETING HELD IN THE TOWN HALL, LLANDOVERY ON MONDAY 17 DECEMBER 2018 AT 7:00 PM. CYNHELIR CYFARFOD YN NEUADD Y DREF LLANYMDDYFRI AR NOSLUN, 17 RHAGFYR 2018 AM 7:00 YH. 1. APOLOGIES FOR ABSENCE / YMDDIHEURIADAU 1.1. None 2. DECLARATIONS BY COUNCILLORS OF ANY PERSONAL AND/OR PREJUDICIAL INTERESTS/ DATGANIADAU GAN GYNGHORWYR O UNRHYW FUDD PERSONOL NEU/AC ARIANNOL 2.1. None Reported. 3. CONFIRMATION OF MINUTES OF THE LAST MEETING / CADARNHAU’R COFNODION 3.1 The Minutes from the Council Meeting of Monday 19 November 2018 were approved as a correct record. 4. POLICE MATTERS & REPORT / ADRODDIAD YR HEDDLU – MATERION 4.1. Apologies were received from PCSO Stephen Griffiths – Meeting falls on his day off. 4.2. Report relating to Dementia Friendly Communities received from PCSO Helen Fender now the Carmarthenshire Rural Crime Officer but, currently on leave (attached at Item 15 AOB) 5. MAYOR’S REPORT / ADRODDIAD Y MAER Mayoral Events Attended 18th November – 17th December 2018 Bro Dinefwr Christmas Fair (Deputy Mayor) - 22 November Opening of Post Office - 30 November Turning on of Christmas Lights - 30 November Llandovery Town Christmas Party - 01 December Llandovery College Prize giving - 10 December Blue Plaque unveiling (Rhys Prichard) - 17 December Full Council Meeting - 17 December 6. COUNTY COUNCILLOR’S REPORT / ADRODDIAD Y CYNGHORWR SIR 6.1. C/Cllr Davies provided a verbal update and responded to questions on the following matters: - a. Vicar Rhys Prichard – 1st ever Llandovery Blue Plaque unveiled by Adam Price AM on 17 December 2018. b. Proposed works to the Llandovery War Memorial – To be Agendered for the next Forward Planning Committee Meeting. c. Request for Allotments – To be Agendered for the next Forward Planning Meeting. d. The next Waste Amnesty for Llandovery will be held on 19 January 2019. The search for an alternative site for a Recycling Centre continues. 1 e. Work on the refurbishment of the Llandovery Town Hall financed by Carmarthenshire County Council is programmed in to commence in March 2019. f. Work on the proposed additional car parking in Maesglas is programmed to commence February/March 2019 g. The improvement works on the Llandovery Bawddwr are practically complete, works to reinstate the War Memorial railings and stone wall are ongoing. h. Resurfacing of the Llandovery A40 main thoroughfare through the Town Centre is scheduled to take place prior to Spring 2019. This will necessitate temporary closures and diversions for a period of approximately two weeks. 7. COMMITTEE REPORTS / ADRODDIADAU PWYLLGORAU 7.1 A post “Christmas Lights” event report from Cllr D. Burgess was received. 7.1a. The need for feedback from the organisers of the Christmas Fayre was noted. 7.1b. A vote of thanks to Cllr D. Burgess and those involved in the event was proposed – Approved. 8. TOWN CLERK'S REPORT / ADRODDIAD Y CLERC Y TREF 8.1 The report of the Town Clerk was received and noted. 8.1a It was resolved to sign over custodianship of the Relief/Bust of David Jones (Founder of the Black Ox Bank) from the Llandovery Town Clerk to a Councillor Trustee sitting on the Llandovery Heritage Board on long term loan. Other items within the report were dealt with under matters within Item 9. 9. MATTERS ARISING / UNRHYW FATER ARALL 9.1 A Proposal to apply for the removal of double yellow lines along portions of Broad Street was not approved. It was felt that the area around Market Street/Square would turn into an all- day car park. 9.2 A verbal report on the Llandovery Parks was received from Cllr Wride. Work on the proposed Constitution of the Parks CIO is ongoing. 9.3 A verbal report on the progress of the Llandovery Heritage was received from Cllr Jones. a. Following the report and concerns being expressed about some outstanding maintenance work it was proposed that the Photographic Survey be passed to Cllr Hudson who would identify any essential tasks which would need immediate remedial action. These would then be put out to tender by the Clerk – Approved. b. The trustees have visited another recently opened museum to obtain ideas and knowledge of “Lessons Learnt”. c. It was agreed that the display cabinets currently stored at the back of the Meeting Room would be moved into another room to ensure compliance with usage restrictions currently in force. d. Cllr Blud expressed concern that Llandovery Heritage appeared to be Llandovery History Society and was not inclusive of other organisations related to the study of local history and that Llandovery Heritage should be encouraged to form partnerships with these groups. 9.4 It was resolved to pay the invoice from Des Clarke and Son for £625.87 in respect of water boiler repairs in the Heritage Centre. 9.5 A review of the Asset Register had been carried out by the Town Clerk: - a. It was resolved to Write-off the out-dated unserviceable IT and Office Equipment and Consumables now redundant following the closure of the Heritage Centre Hub. b. It was resolved that the Equipment and Furniture in the Meeting Room of the Heritage Centre would be signed over to Llandovery Heritage. c. It was resolved that the now outdated and redundant Audio-Visual Equipment previously installed in the Llandovery Museum along with the Audio Trails Equipment be Written-Off. 2 d. It was resolved that the future threshold value for inclusion on the Council Asset Register be set at £30. The current Asset Register to be reviewed and purged of items below this value excepting those items set at £1.00 because they cannot be disposed of by the Council. e. It was resolved that the CCTV currently installed at the Heritage Centre looking out over King Road and the Car Park which is only accessed occasionally by the Police be retained on the Register. Rights of access to the Heritage Centre in order inspect this equipment or, to review footage is written into the proposed lease of the Building to Llandovery Heritage. f. It was resolved to loan out the 2 redundant Laptops currently held by the Town Clerk. g. It was resolved to Write-Off the Sprung-Horse from Castle Park, previously broken during an Event-Week-end. 9.6. It was resolved that a letter be sent to Carmarthenshire County Council seeking a timeframe for the commencement of the previously agreed enforcement of parking restrictions on Market Street/Square. 9.7. It was proposed that application be made to CCC for monetary investment in Llandovery. C/Cllr H. Davies pointed out that CCC currently has money earmarked for work in Llandovery this includes in excess of £4 Million for the development of the Pantycelin School site, work on the Swimming Pool, Refurbishment of the Town Hall etc. He had previously circulated a list of projects and work to be undertaken by CCC. The proposal was- Not Approved. 9.8. A proposal for the erection of a sign promoting Llandovery to be placed on the Erwlon Park Ground was delegated to the Forward Planning Committee. 9.9. One expression of interest had been received for the vacant position of Councillor for the North Ward. It was resolved that Mr Mathew Preston be invited to attend the next meeting of the Town Council and take the Oath of Office. 9.10 The proposed Lease of Llandovery Heritage Centre to Llandovery Heritage was discussed: - a. It was resolved that the Lease, when ready, would be signed by two Councillors. Cllr A. Graham-Paul and Cllr J. Blud b. It was resolved that para 5.16 be removed, the lease will roll over pending proof of financial viability being maintained. c. It was resolved that para 6.2b relating to funding of routine repairs and maintenance by the Town Council be removed. d. It was resolved that the completed and signed off photographic survey be annexed to the lease. e. The lease is required to be reformatted due to the number of deletions/insertions that have taken place d. A better plan of the building than that current included with the lease is to be obtained and annexed to the lease. 9.11 A proposal that the Town Council conduct a consultation with the electorate regarding the delivery of a bilingual curriculum was not passed. CCC are charged with conducting the public consultation on this matter. A timescale has already been given. 9.12 It was resolved renew membership of the Society of Local Community Clerks for 2019/20 at a cost of £156.00 10. ACCOUNTS / CYFRIFON 10.1. The schedule from the Clerk relating to income totalling £2.71 and payments totalling £4,090.58 for the period 1 to 30 November 2018 was considered and approved. 10.2. The Consolidated Statement of Accounts and Budget Summary as at 30 November 2018 was considered and approved. 10.3. The Responsible Financial Officer’s Report for December 2018 was considered: - 3 a. It was proposed that the Council invest in an Accounting Package aimed at meeting the needs of a Community Council, the package identified is Scribe at an initial cost of £242.90 + VAT followed by an annual cost of £347 + VAT – Approved b. It was proposed that the number of monthly financial reports to the Town Council be reduced whilst still ensuring that Councillors are kept fully informed of Income/Expenditure and Bank Balances – Approved. Town Clerk to action. 11. CORRESPONDENCE / GOHEBIAETH 11.1 A request for support for the 2019 Welsh Sheepdog Trials was tabled. 11.2 A request for Llandovery to host a meeting of the Campaign group “Faster Trains for Central Wales” was turned down.
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