(Public Pack)Agenda Dogfen I/Ar Gyfer Cyngor, 20/06/2019 17:30
COUNCIL SUMMONS THURSDAY, 20 JUNE 2019
GWYS Y CYNGOR DYDD IAU, 20 MEHEFIN 2019,
You are summoned to attend a meeting of the COUNTY COUNCIL OF THE CITY AND COUNTY OF CARDIFF which will be held at Council Chamber, City Hall, Cathays Park, Cardiff CF10 3ND on Thursday, 20 June 2019 at 5.30 pm to transact the business set out in the agenda attached.
Davina Fiore County Hall Director of Governance & Legal Services Cardiff CF10 4UW
14 June 2019
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This document is available in Welsh / Mae’r ddogfen hon ar gael yn Gymraeg WEBCASTING This meeting will be filmed for live and/or subsequent broadcast on the Council’s website. The whole of the meeting will be filmed, except where there are confidential or exempt items, and the footage will be on the website for 6 months. A copy of it will also be retained in accordance with the Council’s data retention policy.
If you make a representation to the meeting you will be deemed to have consented to being filmed. By entering the body of the Chamber you are also consenting to being filmed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you do not wish to have your image captured you should sit in the public gallery area.
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This document is available in Welsh / Mae’r ddogfen hon ar gael yn Gymraeg Item Approx Max Time Time Allotted 1 Apologies for Absence 5.30 pm 5 mins
To receive apologies for absence.
2 Declarations of Interest
To receive declarations of interest (such declarations to be made in accordance with the Members Code of Conduct)
3 Minutes (Pages 7 - 20)
To approve as a correct record the minutes of the Special meeting 17 May 2019 and Annual meeting 23 May 2019.
4 Petitions 5.35 pm 5 mins
To receive petitions from Elected Members to Council.
5 Tributes to Councillor Tim Davies 5.40 pm 15 mins
6 Lord Mayor's Announcements 5.55 pm 5 mins
To receive the Lord Mayor’s announcements including Recognitions and Awards.
7 Notice of Vacancy (Pages 21 - 22) 6.00 pm 5 mins
Report of the Chief Executive
8 Electoral Review - Cardiff (Pages 23 - 40) 6.05 pm 20 mins
Report of the Director of Governance and Legal Services.
9 Welsh Language Standards Annual Report 6.25 pm 15 mins (Pages 41 - 132)
Cabinet Proposal
10 Supplementary Planning Guidance - Shopfront Design 6.40 pm 15 mins and Signage (Pages 133 - 176)
Cabinet Proposals
11 Statements (Pages 177 - 208) 6.55 pm 45 mins
To receive statements from the Leader and Cabinet Members
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Notices of Motion
12 Motion 1 8.00 pm 30 mins
Proposed by: Councillor Sean Driscoll
Seconded by: Councillor Michael Phillips
This Council notes its disappointment at the recent defeat of the Autism Bill at the National Assembly for Wales, a Bill that was developed in partnership with the National Autistic Society and received cross-party support. Though this Council, of course, recognises that legislation alone is not the answer to improving access to services for those with autism in our communities.
This Council therefore resolves to:
Request that the Leader of the Council writes to both the First Minister and the Minister for Health and Social Services, outlining this Council`s concern at the recent defeat of this Bill, whilst also seeking reassurances that the Welsh Government will be bringing forward its own legislation on this issue.
Request that the relevant scrutiny committee of this Council produce a piece of work in collaboration with relevant stakeholders, on what more this Council can do to support those living with autism in Cardiff.
13 Motion 2 8.30 pm
Proposed by: Councillor Bowen-Thomson
Seconded by: Councillor Ashley Lister
Like Local Government and all other public services, Police forces in England and Wales have been subjected to significant funding cuts over the course of the last decade. Approximately a third of the Police Grant, £51m has been cut since 2011/12 and further cuts are predicted until 2020/21.
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This document is available in Welsh / Mae’r ddogfen hon ar gael yn Gymraeg This funding issue is compounded by the reality that further costs are incurred for policing our Capital City. Cardiff is one of the fastest growing cities, with over 18 million visitors per year, numerous large scale events, the home of the Welsh Government and a high student population.
The UK Government has taken no account of these additional costs and has not provided any extra funding to meet these needs. As noted by the South Wales Police and Crime Commissioner “By failing to provide an adequate police grant settlement, the UK Government has shifted the burden of police funding on to council tax payers, passing the responsibility to local Police and Crime Commissioners to find the inevitable increases required to provide effective policing.” The impact for residents in Cardiff is a 10.3% increase in the amount charged through our Council Tax for residents in Cardiff, an extra £24 per year for a Band D property.
It is vital that Cardiff is kept safe for the future, that victims are supported, and the most vulnerable people are protected.
This Council therefore resolves to:
Write to the Home Secretary to convey the urgency for frontline policing to be properly funded through a long-term financial solution that reverses the severe cuts and provides much-needed relief to Police Forces across England and Wales.
Request that a review into the current funding formula be undertaken urgently to remedy the clearly flawed arrangement that currently sees the South Wales Police excluded from receiving Capital City funding.
14 Oral Questions 9.00 pm 60 mins
To receive oral questions to the Leader, Cabinet Members; Chairs of Committee and/or nominated Members of the Fire Authority.
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This document is available in Welsh / Mae’r ddogfen hon ar gael yn Gymraeg 15 Urgent Business
Unopposed Council Business
16 Appointment of Local Authority School Governors 10.00 pm 5 mins (Pages 209 - 214)
Report of the Director of Governance and Legal Services
17 Appointments to Committees (Pages 215 - 224)
Report of the Director of Governance and Legal Services
18 Appointment of Representatives to Outside Bodies (Pages 225 - 226)
Report of the Director of Governance and Legal Services.
19 Programme of Council, Cabinet and Ordinary Meetings 2019 - 2020 (Pages 227 - 238)
Report of the Director of Governance and Legal Services.
20 Written Questions
In accordance with the Council Procedure Rules, Rule 17(f) Written Questions received for consideration and response will be included as a record in the minutes of the meeting.
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This document is available in Welsh / Mae’r ddogfen hon ar gael yn Gymraeg Agenda Item 3 City Council of the City & County of Cardiff 17 May 2019 230
THE COUNTY COUNCIL OF THE CITY & COUNTY OF CARDIFF
A Special meeting of the County Council of the City & County of Cardiff met at County Hall, Cardiff on 17 May 2019 to transact the business set out in the Council summons dated Monday, 13 May 2019.
Present: County Councillor Dianne Rees (Lord Mayor)
County Councillors Dilwar Ali, Bale, Berman, Bowden, Boyle, Bradbury, Burke-Davies, Carter, Cowan, Cunnah, De'Ath, Driscoll, Ebrahim, Elsmore, Ford, Henshaw, Hinchey, Howells, Hudson, Jacobsen, Jenkins, Jones-Pritchard, Jones, Owen Jones, Kelloway, Lancaster, Lent, Lister, Mackie, McEvoy, Merry, Molik, Morgan, Naughton, Owen, Parkhill, Jackie Parry, Keith Parry, Patel, Robson, Sandrey, Sattar, Simmons, Stubbs, Taylor, Graham Thomas, Huw Thomas, Walker, Weaver, Wild, Williams, Wong and Wood
163 : TO ADMIT DAME SHIRLEY VERONICA BASSEY AS AN HONORARY FREEMAN OF THE CITY AND COUNTY OF CARDIFF
The Special meeting of the County Council of the City and County of Cardiff was to receive and admit Dame Shirley Veronica Bassey as an Honorary Freeman of the City and County of Cardiff.
RESOLVED – That Dame Shirley Veronica Bassey was admitted as Honorary Freeman of the City and County of Cardiff under the provisions of Section 249 of the Local Government Act 1972 pursuant to a resolution passed at the meeting of the County Council held on 23 February 2012.
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Page 8 City Council of the City & County of Cardiff 23 May 2019 1
THE COUNTY COUNCIL OF THE CITY & COUNTY OF CARDIFF
The County Council of the City & County of Cardiff met at County Hall, Cardiff on 23 May 2019 to transact the business set out in the Council summons dated 17 May 2019.
Present: County Councillor Dianne Rees (Lord Mayor for Items 1 & 2) ) County Councillor De'Ath (Lord Mayor for items 3 - 20)
County Councillors Ahmed, Asghar Ali, Dilwar Ali, Bale, Berman, Bowden, Bowen-Thomson, Boyle, Bradbury, Bridgeman, Carter, Cowan, Cunnah, Davies, Derbyshire, Driscoll, Ebrahim, Elsmore, Ford, Goddard, Goodway, Gordon, Henshaw, Gavin Hill-John, Philippa Hill-John, Hinchey, Howells, Hudson, Jacobsen, Jenkins, Jones-Pritchard, Jones, Owen Jones, Joyce, Kelloway, Lancaster, Lay, Lent, Lister, Mackie, McEvoy, McGarry, McKerlich, Merry, Michael, Molik, Morgan, Naughton, Owen, Parkhill, Jackie Parry, Keith Parry, Patel, Phillips, Robson, Sandrey, Sattar, Simmons, Singh, Stubbs, Taylor, Graham Thomas, Huw Thomas, Lynda Thorne, Walker, Weaver, Wild, Williams, Wong and Wood
1 : APOLOGIES FOR ABSENCE
An apology was received from Councillor Burke-Davies.
2 : TO ELECT THE CHAIRMAN OF COUNCIL FOR 2019 - 2020
The Annual Council received a nomination proposed by Councillor Huw Thomas and seconded by Councillor Jo Boyle for to the role of the Rt. Hon, the Lord Mayor of the City and County of Cardiff and Chairman of Cardiff Council.
The nomination was that Councillor Daniel De’Ath be elected Rt. Hon. The Lord Mayor of the City and County of Cardiff and Chairman of Cardiff Council for the Municipal Year 2019- 2020.
There were no other nominations
RESOLVED – That Councillor Daniel De’Ath be elected as Lord Mayor and Chairman of the County Council of the City and County of Cardiff for the Municipal Year 2019 – 2020.
Councillor Dianne Rees invested the Right Honourable the Lord Mayor of the City and County of Cardiff, Councillor Daniel De’Ath with the chains of office.
(Members showed their appreciation with applause).
The Chief Executive invited the Lord Mayor to sign the Declarations of Acceptance
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(Lord Mayor, Councillor Daniel De’Ath in the Chair)
The Lord Mayor, Councillor Daniel De’Ath invested the Lady Mayoress, Rebecca Crump with her chain of office.
3 : CHAIRMAN'S ANNOUNCEMENTS
The Lord Mayor and Chair of Council addressed the Council following his election as 115th Lord Mayor of the City & County of Cardiff and the first ever Lord Mayor of black heritage of the Capital City of Wales.
He paid tribute to the outgoing Lord Mayor Councillor Dianne Rees who had serve the City of Cardiff proud during her year of office.
Like a number of other Lord Mayors, he was not Cardiff born but he spoke about his roots in a mining town in North Warwickshire during its de-industrialisation and the recessions of the 1980’s and 90’s, and the particular challenges of being in the visible minority as a young black person.
His move to Cardiff was to take up a Researcher role at the National Museum of Wales and from his first day, he loved everything about Cardiff.
The Lord Mayor would like his time in office to be an opportunity to celebrate Cardiff’s openness, diversity and tolerance and what this means for Cardiff and Wales, and how Cardiff as one of the greatest cities in Europe can be greater if all its citizens had equal power to shape the city and its society.
4 : TO APPOINT THE DEPUTY CHAIRMAN OF COUNCIL FOR 2019 - 2020
The Annual Council received a nomination proposed by Councillor Adrian Robson and seconded by Councillor Keith Parry for to the role of Deputy Lord Mayor of the City and County of Cardiff and Deputy Chair of Cardiff Council for the Municipal Year 2019 - 2020.
The nomination was that Councillor Jacqueline Parry be appointed Deputy Lord Mayor of the City and County of Cardiff and Deputy Chair of Cardiff Council for the Municipal Year 2019 - 2020.
There were no other nominations.
RESOLVED – That Councillor Jacqueline Parry be appointed Deputy Lord Mayor of the City and County of Cardiff and Deputy Chair of Cardiff Council for the Municipal Year 2019 - 2020.
The Lord Mayor invested the Deputy Lord Mayor of the City and County of Cardiff, Councillor Jacqueline Parry with the chains of office.
(Members showed their appreciation with applause).
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The Chief Executive invited the Deputy Lord Mayor to sign the Declarations of Acceptance.
The Lord Mayor invested the Deputy Lord Mayor’s Consort, Nicola Broad with her chain of office.
The Chief Executive invited the Deputy Lord Mayor to sign the Declarations of Acceptance.
5 : VOTE OF THANKS
The Leader of the Council, Councillor Huw Thomas gave a vote of thanks to the outgoing Lord Mayor for her dedication and commitment to the role of Lord Mayor and Chair of Council.
Councillor Dianne Rees and her Consort Mr John Rees QC were presented with their badges of office to mark their year. Councillor Thomas also acknowledged the support of the Deputy Lord Mayor, Councillor Rod McKerlich and his Consort Sue for their contribution to the Civic role over the last twelve months.
Party Group Leaders each acknowledged the contribution and exceptional year for the outgoing Lord Mayor, in particular her fundraising for the Noah’s Ark Tiny Lives Appeal and the importance she put on the governance of Council meetings.
The immediate past Lord Mayor, Councillor Dianne Rees was invited to respond. Councillor Rees expressed her honour and privilege in being able to serve the City of her birth as its first citizen. It had been a busy, interesting and varied year providing an opportunity to meet many citizens, communities and visitors to the city; attend many poignant events and events of remembrance. There were a number of memorable events including royal visits, hosting ambassadors, recognising sporting success and culminating in the honouring of Dame Shirley Bassey with the Freedom of the City at a special meeting and Spring Ball on 17 May 2019.
The Lord Mayor’s Charity had raised £200,037 with the support of many Members across the chamber. The donation will make a real difference to the neo-natal unit at Noah’s Ark.
She thanked her consort John for being by her side, and the outgoing Deputy Lord Mayor and Consort and the staff in the Protocol Office. She wished Councillor Daniel De’Ath all the very best for the coming year.
6 : DECLARATIONS OF INTEREST
In accordance with the Members Code of Conduct, all Councillors declared a personal interest in Item 15 Members’ Remuneration and Allowances 2019 – 2020, which are approved by the Independent Remuneration Panel for Wales.
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7 : TRIBUTES TO COUNCILLOR WENDY CONGREVE
The Lord Mayor led tributes to a friend and colleague Councillor Wendy Congreve who sadly passed away on 14 May 2019. Councillor Congreve’s son Matthew was present at the meeting and the Lord Mayor extended the Council’s sincere condolences to him, his sister, and all the family on their sudden loss.
The Lord Mayor invited the Leader of the Liberal Democrat Group speak. Councillor Boyle expressed the Groups shock and sadness at the sudden passing of a friend and colleague, and the profound sadness of the loss for her family. Councillor Congreve was a local figure, campaigner and politician with political form having worked with many respected Elected Members for the former South Glamorgan County Council when first elected in 1989 and had been a dedicated public servant for many years, returning as a Councillor to Cardiff Council in May 2017. As a Councillor, she had an old style courtesy and politeness as well as a fierce independence. She was a person held in high regard by friends, colleagues and constituents, and she would be greatly missed
The Leader of the Council, Councillor Huw Thomas, and Leader of the Conservative Group, Councillor Robson and Leader of the Plaid Cymru Group, Councillor Keith Parry all expressed their sympathy to Councillor Congreve’s family. They spoke highly of her record as a Councillor, a public servant and community leader and in particular her work as Chair of Governors at Cardiff High School; her passion for helping others and determination to make a difference. She was held in great affection by her Group and colleagues across the chamber, as well as her local community. She will leave a huge whole for the Council and will be missed.
Councillor Bablin Molik as her local ward colleague thanked all members for their sympathy and kind contributions. Councillor Molik spoke Councillor Congreve’s work with the community and her family commitments. She referred to the support, guidance and motivation she had given her as a new Councillor and of her friendship and kindness. This was a sad loss for the family, community and colleagues.
8 : MINUTES
The minutes of the meetings held on 28 February and 28 March 2018 were approved and signed as a correct record.
9 : LORD MAYOR'S ANNOUNCEMENTS
The Lord Mayor extended sincere sympathy to Councillors Philippa and Gavin Hill- John on the loss of Philippa’s father.
The Lord Mayor congratulated Councillor Sean Driscoll on becoming a grandfather following the birth of his first grandchild on 1 May.
10 : CARDIFF UNDERTAKING
Elected Members were required to publicly reaffirm and formally sign their commitment to the Cardiff Undertaking annually at the Council meeting. This document is available in Welsh / Mae’r ddogfen hon ar gael yn Gymraeg Page 12 City Council of the City & County of Cardiff 23 May 2019 5
The Cardiff Undertaking provides an opportunity for Elected Members to commit to using their term of office to work for the Council, the City and its citizens; to commit to the role of being a corporate parent; and to commit to the standards of conduct expected by the Council, which includes a commitment to undertaking all training identified as essential for them to properly discharge their roles.
RESOLVED – That Elected Members present reaffirmed their commitment to the Cardiff Undertaking at the meeting and signed the declaration form.
11 : LEADER'S ANNOUNCEMENTS RELATING TO THE COMING MUNICIPAL YEAR
The Leader advised that this was an opportunity to take stock at the end of one municipal year and looking forward to another. He referred to the national context and the challenges of uniting divisions; and resolving key policy issues of housing needs, employment opportunities; transport infrastructure and dealing with climate change and environmental matters. Local Government was not along in having its own challenges including supporting tolerance and unity; stamping out inequality, providing homes; schools, employment and tackling environmental issues. Supporting the most vulnerable in society – poverty; the homeless; the elderly and young persons. The Council through the Cardiff Ambition and its key commitments tackling job opportunities and development through is Economic Strategy; building Council houses; developing cycle superhighways; developing a solar farm; increasing recycle
The Leader thanked his Cabinet colleagues for their work and support over the last 12 months and looked forward to working with them again this year. He welcomed the input from Scrutiny Committees and the support of all Elected Members and Officers for the positive way they had engaged with the Leader and Cabinet to achieve the best outcomes for Cardiff and its citizens.
12 : TO APPOINT MEMBERS OF THE CABINET
The Leader confirmed the appointment of his Cabinet Members with the following portfolios.
Councillor Sarah Merry Deputy Leader Education, Employment & Skills Councillor Graham Hinchey Children & Families Councillor Susan Elsmore Social Care, Health & Well-being Councillor Lynda Thorne Housing & Communities Councillor Caro Wild Strategic Planning & Transport Councillor Russell Goodway Investment & Development Councillor Michael Michael Clean Street, Recycling & Environment Councillor Peter Bradbury Culture & Leisure Councillor Chris Weaver Finance, Modernisation & Performance
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13 : ESTABLISHMENT OF STANDING COMMITTEES OF COUNCIL FOR 2019- 2020
The Constitution provides that the Council at its Annual meeting will decide any amendments to its standing committees for the municipal year including amendments to the size and terms of reference of those committees.
The Audit Committee and Corporate Parenting Advisory Committee had agreed alterations to their terms of reference
RESOLVED – That Council
1. approved the establishment and size of the Council Committees and the terms of reference of each Committee including the revised terms of reference for the Audit Committee and Corporate Parenting Advisory Committee for the 2019 – 2020 Municipal Year; 2. authorised the Monitoring Officer to update the terms of reference of the Audit Committee and Corporate Parenting Advisory Committee in the Constitution.
14 : ALLOCATION OF SEATS AND NOMINATIONS AND APPOINTMENTS OF MEMBERS TO COMMITTEES
The Council was requested to determine the allocation of seats on Committees to political groups in accordance with the Political Balance Rules contained in the Local Government and Housing Act 1989 and the Local Government (Committees and Political Groups) Regulations 1990 as amended.
Nominations had been received in accordance with political group wishes to appoint Members to the Committee and these appeared on the amendment sheet.
In addition, Council noted the terms of office of the Independent Members of the Audit Committee, and the re-appointments of Mr Ian Arundale and Mr Hugh Thomas.
RESOLVED – That the Council
1. approved the allocation of seats on Committees for the municipal year 2019/20;
2. appointed Members to each Committee in accordance with the nominations received from Party Groups as detailed on the amendment sheet;
3. re-appointed Mr Ian Arundale as an Independent Member of the Audit Committee with effect from 25 June 2019 to 24 June 2024;
4. re-appointed Mr Hugh Thomas as an Independent Member of the Audit Committee with effect from 1 September 2019 to 31 August 2024;
5. noted that the terms of office of the other two Independent members of the Audit Committee shall continue until 2021, as noted in the report; and This document is available in Welsh / Mae’r ddogfen hon ar gael yn Gymraeg Page 14 City Council of the City & County of Cardiff 23 May 2019 7
6. requested the Monitoring Officer to make appointments in respect of any remaining vacancies in accordance with any further nominations or changes received from the relevant political groups following this meeting, and to report to the next Council meeting the details of all appointments to committees for information.
15 : ELECTION OF CHAIRS AND DEPUTY CHAIRS OF COMMITTEES
The Council was requested to elect the Chairs and Deputy Chairs of Committees established by Annual Council. For Scrutiny Committees this was in accordance with the principles set out in section 70 of the Local Government (Wales) Measure 2011, as discussed with the political groups. The political group nominations appeared on the amendment sheet. There were no contested Chairs or Deputy Chairs.
RESOLVED – That
1. the Chairs and Deputy Chairs (as appropriate) to the Regulatory and Other Committees were elected in accordance with political group wishes as follows:
Regulatory and Other Chair Deputy Chair Committees and Groups Corporate Parenting Councillor Merry N/A Advisory Committee Constitution Councillor Goodway N/A Committee Council Appeals Councillor Lay N/A Committee Democratic Services Councillor Jones-Pritchard N/A Committee Employment Councillor Weaver N/A Conditions Committee Licensing Committee Councillor Mackie Councillor Sattar
Public Protection Councillor Mackie Councillor Sattar Committee Planning Committee Councillor Keith Jones Councillor Lay
Pension Committee Councillor Weaver N/A
Bilingual Cardiff Councillor Owen Jones N/A Working Group School Governor Panel Councillor Merry N/A
2. the proportional allocation of Scrutiny Chairs as set out in the report was agreed;
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3. subject to approval of recommendation (2), the proposed appointments of the Scrutiny Chairs to be made by Party Groups pursuant to Part 6 of The Local Government (Wales) Measure 2011 were noted as follows:
Scrutiny Committees Chair
Children & Young People Scrutiny Councillor Bridgeman
Community & Adult Services Councillor Jenkins
Economy and Culture Councillor Howells
Environmental Councillor Patel
Policy Review & Performance Councillor Walker
16 : APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES
The Council received nominations to those outside bodies for which nominations are required on an annual basis or are required at this time in order to meet particular deadlines. Nominations received from Party Groups were included on the amendment sheet.
RESOLVED – That
1. the Council approved the nominations received for appointments to outside bodies as follows: -
Organisation Number of Appointed Members Representatives Cardiff Bus 5 Members Councillors Gavin Hill-John (4 Labour, Owen Jones, Lay, Sandrey 1 Conservative, and Singh 1 Lib Dem) Cardiff and Vale 3 Members Councillor Susan Goddard Community Council (1 vacancy)
Local Government 4 Members (including Councillors Huw Thomas, Association (LGA) the Leader of the Merry, Robson and Boyle General Assembly Council)
South Wales Fire & 5 Members Councillors Dilwar Ali, Rescue Authority (3 Labour, Ebrahim, Lister, Naughton 1 Conservative and Williams & 1 Lib Dem) South Wales Police 2 Members Councillors Bowen Thomson and Crime Panel (1 Labour & &Cowan 1 Conservative) This document is available in Welsh / Mae’r ddogfen hon ar gael yn Gymraeg Page 16 City Council of the City & County of Cardiff 23 May 2019 9
Welsh Local Government Association (WLGA)
(i) WLGA Council 8 Members Councillors Huw Thomas, Bradbury, Elsmore, Goodway, Merry, Michael, Thorne and Weaver
(ii) WLGA Executive 1 Member Councillor Huw Thomas Board
2. No appointments were made to the vacancy on the Willie Seager Memorial Trust. This matter was deferred to the next meeting.
17 : MEMBERS' REMUNERATION AND ALLOWANCES 2019 - 2020
(In accordance with the Members Code of Conduct, all Councillors declared a personal interest in this item).
The Council received the determined of the Independent Remuneration Panel for Wales on the prescribed levels of Members’ Remuneration and Allowances payable for 2019 – 2020 Municipal Year, and was requested to agree those matters reserved for local determination by the Council.
RESOLVED – That Council
1. noted the determinations of the Independent Remuneration Panel for Wales made in its Annual Report 2019;
2. noted that the annual Basic Salary of £13,868 is payable to all Elected Members for the Municipal Year 2019 - 2020;
3. the maximum allocation of Senior Salary positions payable for 2019 – 2020 was agreed as 19;
Bands of Role(s) No. of Responsibility Senior Salary Positions Band 1 Leader 1 Deputy Leader 1 Band 2 Other Cabinet Members 8 Band 3 Scrutiny Committee Chairs 5 Planning Committee Chair 1 Licensing / Public Protection Committees 1 Chair
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Bands of Role(s) No. of Responsibility Senior Salary Positions Band 4 Leader of largest opposition group 1 (Conservative Group)
Band 5 Leader of the Liberal Democrat Group 1
Total 19
4. the Civic Salary payable in 2019 – 2020 for the positions of Civic Head/Lord Mayor (£22,568) and Deputy Civic Head/Deputy Lord Mayor (£17,568) as prescribed by the Panel were agreed;
5. the payment of Co-opted Member fees in 2018 - 2019 should continue to be capped at a maximum of the equivalent of 10 full days a year was agreed;
6. a report to approve the published Schedule of Members’ Remuneration 2019 – 2020 will be submitted to Council prior to the 31 July 2019 deadline.
18 : PROGRAMME OF COUNCIL MEETINGS
The Council Procedure Rules provide that the Annual Council approved a programme of ordinary meetings of the Full Council for each Municipal Year. The Council received the proposed programme of Council, Cabinet and Committees for the period June 2019 to August 2020. Any further adjustments required following consultation with Elected Chairs would be reported to the June Council meeting.
RESOLVED – That Council
1. approved the programme of Council, Cabinet and Committee meeting dates for June 2019 – August 2020, subject to further consultation with Chairs of Committees appointed by Council;
2. delegated authority was granted to the Director of Governance and Legal Services to make any minor alterations to the programme of Committee meetings;
3. a final programme Council, Cabinet and Committee meeting dates for June 2019 – August 2020 will be reported to the Ordinary Council meeting on 20 June 2019 for information.
19 : SIX-MONTH COUNCILLOR ATTENDANCE RULE - APPROVAL OF ABSENCE
This item was withdrawn as no decision was required.
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20 : URGENT BUSINESS
The Chair advised that no notification of any urgent business had been received.
(Meeting closed at 17.40)
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Page 20 Agenda Item 7
CYNGOR CAERDYDD CARDIFF COUNCIL
COUNCIL: 20 JUNE 2019
REPORT OF THE CHIEF EXECUTIVE
NOTICE OF VACANCY
Reason for this Report
1. To report to Council the vacancy in the Office of Councillor in the Electoral Division of Cyncoed.
Issues
2. The Council is required to give public notice of the vacancy in the Office of Councillor that has arisen following the death of Councillor Wendy Congreve on 14 May 2019.
3. An election to fill the vacancy must be held in accordance with the provisions of the Local Government Act 1972 within 35 days following the receipt of written notice from two local government electors for the area, on a date fixed by the Returning Officer.
4. The required Public Notice of Vacancy for the Electoral Division of Cyncoed was published on Monday, 10 June, 2019 and a valid election request submitted to the proper officer on the same date.
5. A Notice of Election was published on Tuesday, 11 June, 2019, and, if contested, a poll will take place on Tuesday 16 July 2019.
Legal Implications 6. The relevant legal requirements are set out in the body of the report. The election must be conducted in accordance with the requirements of the Local Government Act 1972 and the Representation of the People Act 1983 (and all other relevant electoral law). Detailed legal advice will be available to those officers making arrangements for the election.
Financial Implications
7. Any costs arising from the election will need to be found from within the existing budgetary resources of the Council.
Page 21 RECOMMENDATION It is recommended that the Council notes the Vacancy in the Office of Councillor for the Electoral Division of Cyncoed and arrangements made for an election to fill the vacancy.
Paul Orders Chief Executive 07 June 2019
Background Papers
Published Notice of Vacancy in Office of Councillor
Page 22 Agenda Item 8
CYNGOR CAERDYDD CARDIFF COUNCIL
COUNCIL: 20 JUNE 2019
REPORT OF THE DIRECTOR OF GOVERNANCE AND LEGAL SERVICES
ELECTORAL REVIEW - CARDIFF
Reason for this Report
1. To seek approval for the Council’s preferred option for submission as part of the consultation being undertaken by the Local Democracy and Boundary Commission for Wales (“the Commission”).
Background
2. Section 21(3) of the Local Government (Democracy) (Wales) Act 2013 provides that the Commission in carrying out its duties must seek to ensure effective and convenient local government. This is the paramount and primary function of the Commission and one of the duties provided for by the Act is the conduct of reviews of the electoral arrangements of principal areas.
3. Section 29 of the Act puts a duty upon the Commission to review the electoral arrangements for each principal area including:
The total number of councillors to be elected to the council
The number and boundaries of the electoral wards
The number of councillors to be elected for each electoral ward in the principal area, and
The name of any electoral ward
4. On 23 June 2016 the then Cabinet Secretary for Finance and Local Government published a written statement requiring the Commission to restart its review programme with a prioritised timetable. There was an expectation that all 22 electoral reviews be completed in time for new arrangements to be in place for the 2022 local government elections.
Page 23 Issues
5. The electoral review for Cardiff commenced on 4 April, 2019 and as part of their pre-review procedure the Commission conducted a series of meetings with Officers and Group Leaders culminating in a briefing to all Members on 28 March 2019. The briefing provided Members with an overview of the statutory basis of the exercise and the anticipated timetable.
6. The deadline for the Council to submit a response to the review is 24 June, 2019. It is also worth noting that it is open to individual Members, Community Councils and other stakeholders to put forward their own proposals to the Commission. Similarly, all interested parties will have the opportunity to respond to the Commission’s draft proposals once they are published in due course.
7. The Commission very rarely resolves the establishment of an electoral ward that demonstrates both now and in the future, a perfect electoral ratio. At present, 11 of the 29 electoral wards (38%) are within +/- 10% of the average electoral ratio of 3,243. 25 of the 29 electoral wards (86%) are within +/- 25% of the average electoral ratio.
8. The Commission has emphasised that the numbers of Councillors determined by its methodology can be used to develop locally generated schemes. They may, however, consider varying from this methodology if they were provided with cogent reasons and if the variation was able to provide effective electoral arrangements. This reflects the difficulties in achieving an effective balance between the various rules and directions.
9. The Commission’s Policy and Practice 2016 document identifies that based on electorate size and the elected members to constituent ratio, Cardiff should be allocated 89 Councillors. However due to Ministerial direction the largest council size was capped at 75 Members to ensure that the council did not become unwieldy and difficult to manage.
10. Due to the increase from the current 2019 electorate to the forecasted five year population estimate the Commission will need to give due regard to reviewing the current council maximum size constraint rule in light of Cardiff’s unique requirements as compared to other Welsh principal areas.
11. To inform any potential options, comprehensive data has been compiled and political groups have been consulted.
Considerations for a Review of a Principal Area
12. The legislation requires the Commission exercise a balanced judgement of all relevant consultation responses with a view to making recommendations for effective electoral arrangements which meet its objectives to ensure efficient and convenient local government.
Page 24 13. The Commission has a degree of discretion in the way that it weights the factors that aid it in making its decision; but is required by Section 30 of the Act to:
Seek to ensure that the ratio of electors to the number of members of the Council to be elected is, as nearly as may be, the same in every electoral ward of the principal area; and
Have regard, amongst other things, to the desirability of fixing boundaries for electoral wards which are easily identifiable and not breaking local ties when fixing boundaries for wards.
14. In making their judgement, the Commission recognises that in addition to statutory requirements, reviews present a range of issues which need to be taken into account. This may include the following:
a. Effective and convenient local government
Effective and convenient local government is difficult to define; it may be a consideration when the Commission reaches a decision about council size but must not be overlooked as a consideration in designing electoral arrangements.
A practical example of effective and convenient local government for the Commission when considering proposed electoral arrangements is to ensure that wards are internally coherent. That is to say, that there are reasonable road links across the ward so that it can be easily traversed, and that all electors in the ward can engage in the affairs and activities of all parts of it without having to travel through an adjoining ward. This situation may arise, for example, when a potential ward boundary amalgamates two communities where a feature such as a mountain or river divides them.
The commission would also consider the practical choices which people make. Concluding that a ward contributes to effective and convenient local government because two villages are connected by a narrow, tortuous rural lane which is little used when they each have much easier connections to different villages or towns may not be a sound basis for devising an electoral pattern.
b. Electoral equality and Numbers of Councillors
The number of electors within electoral wards represented by elected members indicates the electoral ratios for those wards. Setting the number of elected members enables the average electoral ratio for the council to be calculated. Although the Commission will seek to achieve ratios close to the council average, it is acknowledged that there will be variances.
Page 25 When considering what variances are acceptable, the Commission must comply with the considerations set out in the legislation that state that the Commission must seek to ensure that “the ratio of local government electors to the number of members of the council to be elected is, as nearly as may be, the same in every electoral ward of the principal area.”
While it could be helpful to have a percentage variance from the council average that will be acceptable in terms of electoral equality, the Commission takes the view that each council is different and that some councils and electoral wards will be able to provide for a better level of electoral equality than others. All efforts will therefore be made to seek to provide the best level of electoral equality for each area under review and will take each case on its merit.
The Local Government (Democracy) (Wales) Act 2013 places a further requirement on the Commission, which states that account must be taken of “…any discrepancy between the number of local government electors and the number of persons eligible to be local government electors (as indicated by relevant official statistics)…”.The Commission is reliant on the Office for National Statistics (ONS) to provide this information and will utilise the available statistics as best it can and where it is appropriate to do so.
The Commission’s general intent is to improve electoral equality at the first election to occur after the making of an implementation order following a review and so places greater emphasis on immediate improvements in electoral equality over longer term equality. It is still a requirement, however, to have regard to electoral forecasts and to respond to the implications of changes in the number and distribution of electors. c. The appropriate number of councillors in an electoral ward
As a general rule the Commission takes the view that in the first instance; it is desirable that each electoral ward should return a single member. However, given the constraints on creating divisions (i.e. out of communities and their wards), this may sometimes not be possible as the number of electors in individual communities or community wards may be significantly at variance from the county average.
Furthermore, the Commission believes that it is desirable to not have more than three members in a ward as having four or more members is not appropriate in a first-past the-post electoral system and that this many members would dilute accountability to an excessive amount.
Page 26 In addition, from an administrative point of view, an election is increasingly difficult for electoral administrators and returning officers to administer where there are more than three members. Accordingly, the Commission will not recommend any new multi-member wards with more than three members.
Where four or five member wards are present in the existing arrangements, the Commission would consider alternative arrangements providing for wards with three members or fewer. If the Commission receives substantial evidence that such arrangements are working effectively and is convenient for local government then the Commission may consider recommending maintaining the existing arrangement.
It is the Commission’s view that multi-member electoral wards are more likely to be effective and convenient in urban areas than in rural areas. In areas of denser population, such as is found in urban areas, it is possible that many of the issues which a councillor may be called upon to deal with might be broadly similar in nature and would allow multiple councillors to deal with similar issues.
As such the Commission supports the principle that each electoral ward should reflect the requirements of the community or communities it covers and will endeavour to recommend this but recognises that sometimes multi-member wards are the most effective means of balancing the criteria. d. Communities
There can be some confusion over what is meant by the word community. It means different things to different people. Some may consider it to be the street in which they live, others a more broad village area, others much larger areas. All of these are entirely accurate, and reflect the lives of people and the differences and similarities of places where we live, work and interact. However, in Wales there is an additional and more technical meaning to the word as the whole of Wales is divided into community areas.
Many community areas have community or town councils. Where a community area has a community or town council then these areas may be divided into wards for electoral purposes, and, the Commission will use communities and community wards as the primary building blocks making up electoral wards. The 2013 Act makes provision for the Commission to recommend changes to community and community ward boundaries as a consequence of changes to the electoral ward boundaries.
Page 27 e. Easily identifiable boundaries
In general the Commission will use the community areas and, where they exist, community wards as the primary building blocks for electoral wards. This in effect means that the boundaries of any proposed electoral wards are formed from the boundaries of existing local government areas and as such should be easily identifiable.
Roads can be seen to be the focus of an area if they are the location of shops or community facilities which people visit regularly and where they interact. They may themselves be the subject for communities, perhaps when safety, environmental or economic considerations are a catalyst to community interaction. Alternatively, major highways, rivers or railway lines are often physical barriers marking the boundary between different communities. f. Local ties
The legislation requires that the Commission must have regard to the desirability of not breaking local ties when fixing boundaries for electoral wards. This may occur when proposals are made for new arrangements that divide into two electoral wards, communities (or community wards) that are currently together in the same electoral ward.
However such is the complexity of the term “local ties” that people may consider that their area has ties to a number of other areas. It can also be the case that those sharing an interest in the physical maintenance and management of their immediate living environment may consider that their local ties are within quite confined boundaries.
In some areas an electoral ward will be greater in physical extent than an identifiable community (or community ward) and sometimes the Commission have to combine two or more distinct and separate communities within an electoral ward. g. Electoral ward names
Where the Commission proposes to form new electoral wards the Commission will also suggest names for the new wards. Where appropriate the Commission will propose alternative English and/or Welsh names for the new wards. In the creation of the names the Commission will consult with the Welsh Language Commissioner on the suitability of the Welsh Language names proposed prior to the publication of draft or final proposals.
Page 28 Points of Principle
15. On Council size, the position in 2019 is 1:3,243 rising to 1:3,519 by 2024 which reflects the expected increase in the overall population within the local authority area over the next five years.
16. In comparison with all other Welsh principal councils, Cardiff has a significantly higher population density, along with a very low population percentage living outside urban settlements of more than 10,000. This has resulted in the authority being classed in a distinct category of its own with a councillor to population ratio band of 1:4,000.
17. No other Welsh authority is classed within this category and, as previously stated, based on this methodology Cardiff should be allocated 89 Members. Due to the current Welsh Government ministerial constraint cap the allocation remains limited to 75 Members.
18. Moreover, in the period since 1996 Councillor workload has increased significantly. Upon reorganisation in 1996 there was a significant reduction in the number of elected members, but at the same time workloads increased to include former authority functions.
19. Since then workloads have increased further as a result of:
Changes to the devolution settlement which has seen a very significant increase in the duties placed upon local government.
A growth in regional and collaborative arrangements which has increased complexity in service delivery;
Growth in social media which has changed the way in which the electorate engage with the democratic process; and
The impact of austerity has seen a significant shift in policy and patterns of service delivery which have added to Councillor workload especially in terms of having to communicate, engage and consult local people about the impact of budget cuts. Typically, caseloads for Councillors representing the most deprived areas of the City have increased.
Analysis and Conclusion
20. The Boundary Commission provided a ward map showing the existing variance from the Council’s average representation which is attached at Appendix A.
21. Relevant data was collected from the Office of National Statistics and a methodology was agreed with Cardiff Research to project population increase for the five year period until 2024. This methodology was also informed by strategic development sites identified in the Local Development Plan and in consultation with planning officers. A map of the strategic development sites is shown at Appendix B.
Page 29 22. In presenting its analysis of electoral parity, the Commission have highlighted Butetown and Radyr and Morganstown as having a variance of greater than 50% above the council average. Creigiau St. Fagans and Grangetown were also noted for having a variance appreciably above the Council average. These wards have the largest variance from the proposed councillor to electorate ratio in terms of under-representation.
23. There are no perfect solutions on offer across the council area. There are arguments that can be made for and against the proposals. However, in the final analysis, the proposals seek to balance all the factors and criteria as best possible.
24. Following the statistical analysis it is the Council’s position that there is a strong case to explore changes in terms of the level of representation for the areas stated below. However, initial advice from the Commission was to minimise disruption to the authority’s electoral arrangements resulting from the current review process.
25. Taking account of all factors described above, officers have identified the following proposals to provide the optimum balance:
Priority Action Justification One Increase the number 1. As identified in Appendix C, Butetown of elected members is significantly under-represented for Butetown from with 1 councillor representing 7,550 one to two members. constituents. This equated to a variance of 133% from the Council’s average representation which is considered a priority to address. 2. There is also a strategic development site within the Butetown ward which will potentially increase the number of constituents to 10,046 which will increase the ratio to 186% above the Council average. 3. The ward contains an area of deprivation which requires significant engagement from the ward councillor to support their constituents. 4. The current member of this ward has a level of member enquiries which is four times higher than the council’s average. 5. This proposal addresses the concerns of the Commission.
Page 30 Priority Action Justification Two Increase the number 1. The ward currently has 1 ward of elected members member representing 5,259 for Radyr and constituents which is 62% above the Morganstown from council’s average. one to two members. 2. There is also part of a strategic development site within the Radyr and Morganstown ward which is already being developed and which will potentially increase the number of constituents to 5,562 although this will actually reduce the percentage above the council average to 58% due to an increase in the overall elector to member ratio level.
26. These priority proposals would result in a net increase of two Members overall with the Council membership increasing from 75 to 77. This would be subject to the Commission considering whether due to Cardiff’s unique circumstances and high levels of population growth the commission consider the increase as justification to extend the current maximum size constraint rule.
27. While the population of Cardiff is expected to increase by approximately 20,000 people of voting age over the next five years this is a projection and these figures cannot be guaranteed. Therefore, it is proposed that Council request that it be considered in the first tranche of the next review programme following the conclusion of the current review. This would enable the current projections to be validated before making further changes to the electoral make up of Cardiff.
28. Other options would be better suited for consideration in the subsequent review would include but not be limited to the following options:
a. Increase the number of elected members for the Creigiau St. Fagans from one to two members. b. Increase the number of elected members for Grangetown from three to four members c. Increasing the number of members in Pontprennau/Old St. Mellons from two to three members d. Increasing the number of members in Lisvane from one to two members. e. Consideration of the overall numbers of Councillors and any possible changes to ward boundaries if the projected growth is validated.
Page 31 Legal Implications
29. Under Part 3 of the Local Government (Democracy) Wales Act 2013 (‘the Act’), the Local Democracy and Boundary Commission for Wales (‘the Commission’) has a duty to conduct a review of the electoral arrangements for each principal area at least every ten years, in accordance with its published timetable, and recommend any changes it considers appropriate to the Welsh Ministers.
30. ‘Electoral arrangements’ for these purposes is defined to mean —
(a) the number of members of the council for the principal area, (b) the number, type and boundaries of the electoral wards into which the principal area is for the time being divided for the purpose of the election of members, (c) the number of members to be elected for any electoral ward in the principal area, and (d) the name of any electoral ward.
31. When carrying out a review, the Commission’s overall objective is to secure effective and convenient local government. Specifically, the Commission must seek to ensure that the number of electors represented by each councillor within a principal council is as close to the same as possible. In considering this ratio, the Commission must take account of any discrepancy between the number of local government electors and the number of persons that are eligible to be local government electors (as indicated by relevant official statistics), and any change to the number or distribution of local government electors which is likely to take place in the five years period following its recommendation. It must also seek to ensure that electoral divisions have recognisable boundaries and community ties are respected.
32. The procedure for conducting electoral reviews is set out in Chapter 4 of the Act, and may be summarised as follows:
a. Prior to starting a review, the Commission is required to notify the Council that an electoral review is about to take place, and the procedure and methodology it is going to follow in conducting the review. b. The Commission is required to consult with the Council (and other statutory consultees, including the Police and Crime Commissioner and any trade unions who have asked to be consulted) and carry out any appropriate investigations. c. After consultation, the Commission may publish its draft proposals. d. After publication of its draft proposals, the Commission must allow a 6 to 12 week period for representations to be made on the draft proposals. e. After the period for representations has ended, the Commission must consider the representations received, and prepare and publish final proposals for submission to the Welsh Ministers.
Page 32 f. The Welsh Ministers may then, after 6 weeks from receiving the final proposals, implement the proposals, with or without modifications and any consequential changes considered appropriate, by making an Order; or decide to take no action.
33. As stated in the body of the report, the consultation period, prior to the Commission’s publication of its draft proposals, is currently ongoing and is due to end on 24th June 2019.
34. This means the Council has the opportunity now to put forward its own proposals in relation to changes to the electoral arrangements for Cardiff. The Electoral Reviews: Policy and Practice 2016 published by the Commission confirms that:
‘225. The Commission wishes to encourage principal councils to use the knowledge of their respective areas to suggest a scheme for electoral arrangements to the Commission when a review is being undertaken.’ 35. The recommendation of the report is to approve a proposal for changes to the electoral arrangements to Cardiff to be submitted for consideration to the Commission. In considering any proposed changes, the Council must have regard to the factors set out in paragraph 31 above and detailed in the report.
36. The Commission will publish its draft proposals in due course and a further report will be presented to Council for consideration of the Council’s response to the same.
Financial Implications
37. There are no financial implications resulting from the proposal, although any agreed increase in the number of Elected Members would require funding at the rates determined by the Independent Remuneration Panel for Wales, for which the cost implication may require senior roles.
RECOMMENDATIONS
38. The Council is recommended to authorise the Director of Legal and Governance Services to submit the following proposals to the Local Democracy and Boundary Commission for Wales:
a. Increase the number of elected members for Butetown from one to two members.
b. Increase the number of elected members for Radyr and Morganstown from one to two members.
Page 33 c. That Cardiff Council be considered in the first tranche of the next review programme following the conclusion of the current Boundary Commission review to enable the current projections to be validated before making further changes to the electoral make up of Cardiff.
DAVINA FIORE DIRECTOR OF GOVERNANCE AND LEGAL SERVICES 14 June 2019
Appendix A: Map of Existing Variance from Council Size Aim
Appendix B: Ward Boundaries and Local Development Plan Strategic Sites
Appendix C: Cardiff Council – Existing Council Membership
Background Papers
Local Democracy and Boundary Commission for Wales Electoral Reviews – Policy and Practice Guidance 2016
Page 34 City and County of Cardiff Existing Variance from Council Size Aim Appendix A Page 35 Page
1. Llanrumney 2. Llandaf North Existing Arrangements by Electoral Ward 3. Adamsdown Variance from Council Size Aim 4. Riverside Greater than 50% above (2) 5. Plasnewydd
Between 25% and 50% above (2)
Between 10% and 25% above (4)
Between +/- 10% (11)
Between 10% and 25% below (10)
© Crown copyright and database rights [2019] OS [100047875] Mae'r ddogfen hon ar gael yn y Gymraeg This page is intentionally left blank Ward Boundaries and LDP Strategic Sites Appendix B
F G
H E
D Page 37 Page
C
A
B
Strategic Site
Ward Boundary OS Maps: © Crown copyright and database rights [2019] Ordnance Survey 100023376 This page is intentionally left blank CARDIFF CITY COUNCIL Appendix C EXISTING COUNCIL MEMBERSHIP
Boundary Commission Data Cardiff Projected Data % variance Population No. OF ELECTORATE 2019 % variance from ELECTORATE 2024 No. NAME DESCRIPTION from Eligible to COUNCILLORS 2019 RATIO County average 2024 RATIO County Vote average 1 Adamsdown Community of Adamsdown (5,585) 2 5,585 2,793 -14% 7,374 3,687 5% 9,249 2 Butetown Community of Butetown (7,550) *includes Flat Holm 1 7,550 7,550 133% 10,046 10,046 186% 11,449 3 Caerau Community of Caerau (7,813) 2 7,813 3,907 20% 7,772 3,886 10% 8,763 4 Canton Community of Canton (10,913) 3 10,913 3,638 12% 12,239 4,080 16% 11,758 5 Cathays Communities of Cathays (9,084) and Castle (940) 4 10,024 2,506 -23% 12,168 3,042 -14% 21,309 6 Creigiau/St. Fagans Communities of Creigiau (2,135) and St Fagans (2,046) 1 4,181 4,181 29% 8,366 8,366 138% 3,960 7 Cyncoed Community of Cyncoed (8,343) 3 8,343 2,781 -14% 7,973 2,658 -24% 9,715 8 Ely Community of Ely (9,521) 3 9,521 3,174 -2% 9,358 3,119 -11% 10,729 9 Fairwater Community of Fairwater (9,562) 3 9,562 3,187 -2% 9,411 3,137 -11% 10,099 10 Gabalfa Community of Gabalfa (5,205) 2 5,205 2,603 -20% 6,097 3,049 -13% 8,544 11 Grangetown Community of Grangetown (13,088) 3 13,088 4,363 35% 15,439 5,146 46% 16,581 12 Heath Community of Heath (9,473) 3 9,473 3,158 -3% 9,168 3,056 -13% 10,120 13 Lisvane Community of Lisvane (2,894) 1 2,894 2,894 -11% 6,256 6,256 78% 2,887 Page 39 Page 14 Llandaff Community of Llandaff (6,855) 2 6,855 3,428 6% 6,968 3,484 -1% 7,295 15 Llandaff North Community of Llandaf North (5,817) 2 5,817 2,909 -10% 5,574 2,787 -21% 6,544 16 Llanishen Communities of Llanishen (7,714) and Thornhill (5,453) 4 13,167 3,292 2% 12,971 3,243 -8% 13,953 17 Llanrumney Community of Llanrumney (7,694) 3 7,694 2,565 -21% 7,575 2,525 -28% 8,485 18 Pentwyn Communities of Pentwyn (5,295) and Llanedeyrn (5,446) 4 10,741 2,685 -17% 10,206 2,552 -27% 11,872 19 Pentyrch Communities of Gwaelodygarth (894) and Pentyrch (1907) 1 2,801 2,801 -14% 2,869 2,869 -18% 2,795 20 Penylan Community of Penylan (9,696) 3 9,696 3,232 0% 9,929 3,310 -6% 10,703 21 Plasnewydd Community of Roath (11,270) 4 11,270 2,818 -13% 12,317 3,079 -12% 15,461 22 Pontprennau Communities of Pontprennau (5,207) and Old St. Mellons (2,330) 2 7,537 3,769 16% 10,410 5,205 48% 7,498 23 Radyr & Morganstown Community of Radyr and Morganstown (5,259) 1 5,259 5,259 62% 5,562 5,562 58% 5,160 24 Rhiwbina Community of Rhiwbina (9,273) 3 9,273 3,091 -5% 8,771 2,924 -17% 9,387 25 Riverside Communities of Pontcanna (5,137) and Riverside (4,513) 3 9,650 3,217 -1% 9,617 3,206 -9% 11,192 26 Rumney Community of Rumney (6,514) 2 6,514 3,257 0% 6,658 3,329 -5% 7,029 27 Splott Community of Splott (4,975) 3 9,014 3,005 -7% 8,927 2,976 -15% 10,436 28 Trowbridge Community of Trowbridge (10,926) 3 10,926 3,642 12% 11,289 3,763 7% 12,235
29 Whitchurch and Tongwynlais Communities of Tongwynlais (1,395) and Whitchurch (11,435) 4 12,830 3,208 -1% 12,594 3,149 -11% 13,393
TOTAL: 75 243,196 3,243 263,904 3,519 288,601 From Council Size Aim 75 243,196 3,243 Ratio is the number of electors per councillor Electoral figures supplied by Cardiff City Council Population figures supplied by the Office for National Statistics
2019 2024 Greater than + or - 50% of County average 2 7% 4 14% Between + or - 25% and + or - 50% of County average 2 7% 4 14% Between + or - 10% and + or - 25% of County average 14 48% 14 48% Between 0% and + or - 10% of County average 11 38% 7 24% This page is intentionally left blank Agenda Item 9
CARDIFF COUNCIL CYNGOR CAERDYDD
COUNCIL : 20 JUNE 2019
CABINET PROPOSAL
WELSH LANGUAGE STANDARDS: ANNUAL REPORT 2018-19
Reason for this Report
1. To agree and approve the content of the Welsh Language Standards Annual Report 2018-19, prior to publication in accordance with the Welsh Language Standards, under the Welsh Language (Wales) Measure 2011.
2. To agree the revised action plan for the Bilingual Cardiff Strategy 2017- 22.
Background – Welsh language standards Annual Report 2018-19
3. Local authorities in Wales have a statutory duty to comply with Welsh Language Standards Regulations that explain how they as organisations must use the Welsh language in different situations. The Welsh Language (Wales) Measure 2011 established a legal framework to impose duties on certain organisations to comply with standards in relation to the Welsh language by way of sub-legislation (Welsh Language Regulation (No.1) Standards 2015).
4. The standards issued to Cardiff Council are listed in ‘The Cardiff Council Compliance Notice – Section 44 Welsh Language (Wales) Measure 2011. A copy of the standards, which is referred to in this report, is available from www.cardiff.gov.uk/bilingualcardiff
5. The principal aim of the legislation (standards) is to ensure that the Welsh language is treated no less favourably than the English language with the emphasis on actively offering and recording language choice rather than the onus being on the individual service user or employee to request information or services in Welsh.
6. The Welsh Language Standards have been drafted with the aim of: Improving the services Welsh-speakers can expect to receive from organisations in Welsh. Increasing the use people make of Welsh-language services.
Page 41 Page 1 of 8 Making it clear to organisations what they need to do in terms of the Welsh language. Ensuring that there is an appropriate degree of consistency in terms of the duties placed on organisations in the same sectors.
7. Each local authority was issued with a compliance notice from the Welsh Language Commissioner in September 2015, which lists the standards and compliance date which the organisation is expected to comply with. Cardiff Council was issued with 171 standards.
8. The Council has a statutory duty to comply with the Welsh Language Standards, which includes the requirement to produce an annual report on compliance with these standards.
9. Each local authority is required to publish each year an annual report detailing the following information.
Complaints The number of complaints received during that financial year relating to compliance with the Welsh language standards.
Employees Welsh language skills The number of employees who have Welsh language skills at the end of the financial year in question.
Welsh Medium Training The number of members of staff who attended training courses offered in Welsh during the year. If a Welsh version of a course was offered by you during that year, the percentage of the total number of staff attending the course who attended the Welsh version.
Posts Advertised The number of new and vacant posts that were advertised during the year which were categorised as posts where: Welsh language skills were essential, Welsh language skills needed to be learnt when appointed to the post, Welsh language skills were desirable, or Welsh language skills were not necessary.
10. Approval needs to be given by Council prior to the report being published on the Council’s website by the required deadline of 30th June 2019.
11. The Welsh Language Commissioner can investigate a failure to comply with the Welsh Language Standards, and can take enforcement action, including imposing a civil penalty, requiring an action plan to remedy the breach or publicising the breach.
Page 42 Page 2 of 8 12. The report also includes a revised action plan for the Bilingual Cardiff Strategy, in accordance with the recommendations of an external review of the strategy.
Background – Bilingual Cardiff Strategy 2017-22
13. Standard 145 of the Welsh Language Standards (No.1) Regulations 2015 requires the Council to produce and publish a five year strategy by the 30th of September 2016 which sets out how we will promote and facilitate the use of Welsh. This strategy includes a target to increase the number of Welsh speakers within Cardiff as well as specific actions to facilitate the use of the language in line with the Welsh Government’s Welsh Language Strategy Cymraeg2050
Welsh Language Standard 145 states:
You must produce, and publish on your website, a 5-year strategy that sets out how you propose to promote the Welsh language and to facilitate the use of the Welsh language more widely in your area; and the strategy must include (amongst other matters) (a) a target (in terms of the percentage of speakers in your area) for increasing or maintaining the number of Welsh speakers in your area by the end of the 5 year period concerned, and (b) a statement setting out how you intend to reach that target; and you must review the strategy and publish a revised version on your website within 5 years of publishing a strategy (or of publishing a revised strategy).
14. Over the last 25 years, the number of Welsh speakers in Cardiff has more than doubled with the latest 2011 census figures indicating that over 16% of the city’s population have one or more skills in the language. As the city grows our aim in this strategy is to increase the number and percentage of Welsh speakers and learners in Cardiff, as well as increase the use of the Welsh language in the city.
15. The Council has a statutory duty under standard 145 to include in the strategy a target for increasing or maintaining the number of Welsh speakers by the end of the 5 year period concerned. To support the Welsh Government’s vision for a million Welsh speakers by 2050, and in order for Cardiff to play its part in achieving this vision, we would need to increase the number of Welsh speakers (aged 3+) in Cardiff by 15.9% from 36,735 (2011 Census) to 42,584 (2021 Census). This target has been included in the Bilingual Cardiff Strategy.
16. The methodology used for this target was to apply the percentage increase required each year in the number of Welsh speakers to reach a million by 2050 (from 562,016 in 2011 Census). This 1.5% per annum growth rate if applied to Cardiff would increase the number of Welsh speakers to 42,584 by the 2021 Census; an increase of 15.9% on the 2011 Census figure.
Page 43 Page 3 of 8 17. The Bilingual Cardiff Strategy sets out our priorities under 3 strategic areas 1) The Family, Children and Young People 2) Community and Infrastructure and 3) Welsh Language Services and the Workplace, and identifies the change that we will need to make to realise the vision set out in the strategy.
18. Supporting young people, families and communities to learn and speak Welsh is also at the heart of delivering our ambitions. Recent years have seen a significant increase in the growth of Welsh medium education in the city with an ever increasing number of our children and young people now receiving their education in Welsh. The education system and the Council’s Welsh in Education Strategic Plan will play a key role in ensuring the future growth of the language as we aim to increase the number of children – and parents – who have the opportunity to learn and speak Welsh, and have opportunities to use the language outside the school gates.
19. This is a strategy for the city as a whole, not for any one organisation. Delivering the strategy will rely on partnership working: between public sector partners; between the public, private and education sectors; as well as the citizens.
Independent External Review 2018
20. As part of the Cabinet report for the Bilingual Cardiff 2017-22 strategy, the Council committed to an independent external review of the strategy within a year of its publication, to ensure that the action plan was appropriate to fulfil the strategy’s priorities. The external review, conducted by Nico http://cardiff.moderngov.co.uk/mgAi.aspx?ID=12645&LLL=0 stated:
Considering the Strategy in light of identified best practice and stakeholder comments, this review finds that the Strategy has been built on strong foundations of consultation and communication and has a strong compliance and scrutiny framework in place.
The strategic priorities identified correspond with the national vision and are based on the close consultation with partners. They naturally reflect the specific needs of the population and are grouped under 3 strategic areas. The resulting targets are mindful of current provision and financial constraints and are seen to be realistic and achievable by key stakeholders.
The strategy draws from a purposeful vision supported by proactive leadership and key personnel and a robust accountability process which includes external scrutiny and involvement by key partners and a strong relationship through the Fforwm Caerdydd Ddwyieithog (Bilingual Cardiff Forum).
Page 44 Page 4 of 8 21. The review states that the strengths of the Bilingual Cardiff Strategy should be celebrated and good practice shared. There are a number of opportunities to consider further strengthening the implementation of the strategy and the following recommendations attempt to highlight those opportunities in light of the findings and feedback from stakeholders. The review includes 8 recommendations: R1 Consider a review of what is measured, (and when, how and by whom) to reinforce shared understanding, robust record keeping and evidence of progress towards the strategic priorities and overarching target. R2 Consider exploring further the definition of what a truly bilingual Cardiff means in quantifiable terms in the context of the strategic priorities. In addition, consider linking measurable key indicators and milestones of success clearly to the action plan so that all partners are clear on what is to be achieved and evidenced. R3 Ensure continued support and engagement to articulate the vision in contexts that are relevant to different sections of the Council, and amongst partners in general over the strategy’s lifetime. This will assist in strengthening shared purpose and achievement of the strategy. R4 As suggested in the Fforwm meeting, consider the possibility of extending a Fforwm meeting once a year to a wider partnership to allow Bilingual Cardiff to ensure practical input from partners of all interests, and to reinforce the city-wide ownership of the vision. R5 Consider developing and maintaining a stakeholder management plan in order to sustain and nurture the positive relationship with key stakeholders over the lifetime of the Strategy. R6 Consider developing and maintaining a programme of communication to support the implementation of the Strategy. R7 In conjunction with R1 and R2, consider reviewing the action plan in consultation with key partners (by the end of year 2, March 2019), with a view to updating or adapting the targets. [As part of any review, consider how the achievement of any new or adapted targets will align with the requirements to report on progress in terms of i) the increase in the number of Welsh speakers and ii) the increase in the use of Welsh and what is the quantitative and qualitative evidence required.] R8 When conducting a review of the action plan, consider identifying any key strategic areas that aren’t sufficiently covered in the current action plan so that a record or ‘wish list’ is kept should any co-funding or co- production opportunities arise. Also, any risks arising from lack of resources or change in circumstances that would impact on the successful achievement of any strategic priorities should be recorded.
22. Appendix 1 of the Welsh Language Standards Annual Report includes a revised action plan for the Bilingual Cardiff Strategy 2017-22.
Reason for Recommendations
23. Standard 158, 164 and 170 requires the Council to produce an annual report, in relation to each financial year, which deals with the way in which the Council has complied with the service delivery, policy making and operational standards. Page 45 Page 5 of 8 24. The external review of the Bilingual Cardiff Strategy 2017-22 recommended reviewing the action plan.
Financial Implications
25. The Annual Report sets out a series of proposed actions and recommendations in accordance with the Welsh Language Standards. In the event of any of these actions resulting in costs then the funding will need to be identified from within the current budgetary allocation of the relevant individual directorates. The covering report highlights the potential for financial sanctions to be incurred as a result of non compliance with the Welsh Language Standards. Any financial penalties incurred will need to be found within the overall budgetary allocation of the appropriate directorate.
Legal Implications
26. The Council has to be mindful of the Welsh Language (Wales) Measure 2011 and the Welsh Language Standards when making any policy decisions and consider the impact upon the Welsh language and the report deals with all these obligations. The Council has to consider the Well-being of Future Generations (Wales) Act 2015 and how this strategy may improve the social, economic, environmental and cultural well-being of Wales. 27. The Well-Being of Future Generations (Wales) Act 2015 (‘the Act’) places a ‘well-being duty’ on public bodies aimed at achieving 7 national well- being goals for Wales - a Wales that is prosperous, resilient, healthier, more equal, has cohesive communities, a vibrant culture and thriving Welsh language, and is globally responsible. 28. In discharging its duties under the Act, the Council has set and published well-being objectives designed to maximise its contribution to achieving the national well-being goals. The well being objectives are set out in Cardiff’s Corporate Plan 2019-22: https://www.cardiff.gov.uk/ENG/Your- Council/Strategies-plans-and-policies/Corporate-Plan/Pages/Corporate- Plan.aspx When exercising its functions, the Council is required to take all reasonable steps to meet its well-being objectives. This means that the decision makers should consider how the proposed decision will contribute towards meeting the well-being objectives and must be satisfied that all reasonable steps have been taken to meet those objectives. 29. The well-being duty also requires the Council to act in accordance with a ‘sustainable development principle’. This principle requires the Council to act in a way which seeks to ensure that the needs of the present are met without compromising the ability of future generations to meet their own needs. Put simply, this means that Council decision makers must take account of the impact of their decisions on people living their lives in Wales in the future. In doing so, the Council must:
Page 46 Page 6 of 8 Look to the long term Focus on prevention by understanding the root causes of problems Deliver an integrated approach to achieving the 7 national well-being goals Work in collaboration with others to find shared sustainable solutions Involve people from all sections of the community in the decisions which affect them
30. The decision maker must be satisfied that the proposed decision accords with the principles above; and due regard must be given to the Statutory Guidance issued by the Welsh Ministers, which is accessible using the link below: http://gov.wales/topics/people-and-communities/people/future- generations-act/statutory-guidance/?lang=en
31. The Council has to satisfy its public sector duties under the Equalities Act 2010 (including specific Welsh public sector duties) – the Public Sector Equality Duties (PSED). These duties require the Council to have due regard to the need to (1) eliminate unlawful discrimination, (2) advance equality of opportunity and (3) foster good relations on the basis of ‘protected characteristics’. The ‘Protected characteristics’ are: • Age • Gender reassignment • Sex • Race – including ethnic or national origin, colour or nationality • Disability • Pregnancy and maternity • Marriage and civil partnership • Sexual orientation • Religion or belief – including lack of belief.
HR Implications
32. The Welsh Language Standards Annual Report includes compliance with those standards that relate to the Council’s role as an employer. The HR implications arising from the approval of the report are mainly within the area of training. The specifics are detailed in the Action Plan and include: Ensuring continued training provision to increase the numbers of Welsh language speakers across the Council in line with the Council’s proposed Workforce Strategy; The provision of Welsh language training for all employees; The provision of other training such as First Aid and Health and Safety courses in Welsh; Ensuring that employees working in receptions have Welsh language awareness training and are able to provide greetings in Welsh; and Promoting job opportunities to groups proficient in the Welsh language Cabinet Proposal
Council is recommended to:
(1) Approve the Welsh Language Standards Annual Report 2018-19 (attached as Appendix A) and agree the report prior to publication in accordance with the Welsh Language Standards (Welsh Language (Wales) Measure 2011).
Page 47 Page 7 of 8 (2) Approve the revised Bilingual Cardiff Strategy Action plan (attached as Appendix 1)
The Cabinet 13 June 2019
The following appendices are attached:
Appendix A Welsh Language Standards Annual Report 2018-19 Appendix 1 Bilingual Cardiff Strategy Draft Actions 2019-20 Appendix 2 Complaints 2018-19 Appendix 3 Welsh Essential Posts 2018-19 Appendix 4 Directorate Delivery Plan Objectives 2018-19 Appendix 5 Welsh Language Standards – Directors Assurance Statement 2018-19 Appendix 6 Welsh Language Commissioner Assurance Report – Cardiff Council’s performance Appendix 7 Equality Impact Assessment – Bilingual Cardiff Strategy revised action plan
Page 48 Page 8 of 8
Page 49 Page Welsh Language Standards Annual Report 2018-19
This document is available in Welsh / Mae’r ddogfen hon ar gael yn Gymraeg
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Local authorities in Wales have a statutory duty to comply with regulation Welsh language standards that explain how they as organisations should use the Welsh language in different situations. The Welsh Language (Wales) Measure 2011 established a legal framework to impose duties on certain organisations to comply with standards in relation to the Welsh language by way of sub-legislation (Welsh Language Regulation (No.1) Standards 2015). The standards issued to Cardiff Council are listed in ‘The City of Cardiff Council Compliance Notice – Section 44 Welsh Language (Wales) Measure 2011’. A copy of the standards, which is referred to in this report, is available from www.cardiff.gov.uk/bilingualcardiff
1. Introduction
The principal aim of the legislation (standards) is to ensure that the Welsh language is treated no less favourably than the English language, with the emphasis on actively offering and recording language choice rather than the onus being on the individual service user or employee to request information or services in Welsh. Each local authority is required to publish each year an annual report detailing the following information
Complaints The number of complaints received during that financial year which relating to compliance with the Welsh language
Page 50 Page standards.
Employees Welsh language skills The number of employees who have Welsh language skills at the end of the financial year in question.
Welsh Medium Training • The number of members of staff who attended training courses offered in Welsh during the year. • If a Welsh version of a course was offered by you during that year, the percentage of the total number of staff attending the course who attended the Welsh version
Posts Advertised The number of new and vacant posts that were advertised during the year which were categorised as posts where— • Welsh language skills were essential, • Welsh language skills needed to be learnt when appointed to the post, • Welsh language skills were desirable, or • Welsh language skills were not necessary.
Each local authority was issued with a compliance notice from the Welsh Language Commissioner, which lists the standards, and the compliance date for each of the standards. 2
The Welsh Language Standards Annual Report will be agreed and approved by full Council prior to being published on the Council’s website in accordance with the statutory requirements of the standards.
The report will be available to download on the Council’s website from the 30th June 2019 www.cardiff.gov.uk/bilingualcardiff
2. Achievements
• Over 40,000 people attended the Tafwyl festival in July 2018 with an estimated £2.5m economic impact for Cardiff and The National Eisteddfod held in Cardiff Bay in August attracted more than half a million visitors over the week it was held. Both of these events were supported by Cardiff Council. • Bilingual Cardiff translated a record-breaking 11,488,333 words. 99.1% of all requests were returned to the client by the deadline date agreed.). The team translated more words than any previous year; a 27% increase in the number of words translated compared to 2017-18. • A Bilingual Cardiff – A Bilingual Council policy was adopted to support and promote the internal use of Welsh within the authority. • The new draft Street Naming Policy was approved for public consultation by the Cabinet. The proposed policy aims to ensure equality between the number of Welsh and English street names, and to commit to using Welsh street names with a local historical connection for all new developments in Cardiff, and to establish a new Street naming panel to research new street names. Page 51 Page • Full Council will consider a new Supplementary Planning Guidance on Shop Fronts and Signage in June 2019, which includes recommendations regarding the use of bilingual signage and includes further information and advice on resources available to charities and the private sector. • Following approval of the SPG, the Council’s Planning Department can include recommendations for bilingual signage in all applicable planning decision notices relating to commercial developments. • The Welsh Language Commissioners Assurance Report was positive overall and acknowledged service improvements across the board. • Bilingual Cardiff presented at the Welsh Language Commissioners Best Practice Seminar, as the development of the 5-year Welsh language promotional strategy (Bilingual Cardiff Strategy 2017-22) is considered as one of the best examples in Wales. • Dydd Miwsig Cymru (08/02/2019) and Diwrnod Shwmae (15/10/2018) were successfully promoted across the Council. • Launch of C4 (Clwb Cymraeg Cyngor Caerdydd – Cardiff Council Welsh Language Staff Club) on St David’s Day at Yr Hen Lyfrgell. • Work is being undertaken in schools to promote Cardiff Council as a Welsh language employer. • A Welsh language tutor post was created under the Bilingual Cardiff Strategy to deliver in-house Welsh training to Council staff. • The number of staff with Welsh language skills has increased by 22.5% since 2017-18. • 409 staff completed Welsh language awareness training in 2018-19, and a total of 2284 staff have completed the corporate Welsh Language Awareness online training module to date (31/03/2019). • The Council advertised 44 post where Welsh language skills were an essential requirement and a further 20 posts where Welsh was desirable.
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3. Bilingual Cardiff: 5-year Welsh Language Strategy 2017-2022 Welsh language Commissioner Successful Practices Seminar In October 2018, Bilingual Cardiff were invited to showcase the Bilingual Cardiff Strategy in the Welsh Language Commissioner’s Successful Practices Seminar. The Strategy is considered to be one of the most successful examples of a local authority 5-year promotional Welsh strategy, due to a strong governance structure, a clear vision, extensive consultation, and communication.
The Welsh language Commissioner's View
Cardiff Council has clearly set out its commitment to contributing to the Welsh Government's vision to achieve one million Welsh speakers. I welcome the way in which the Council has proactively sought to ensure that key stakeholders and partners not only contribute to the Bilingual Cardiff Strategy but also take ownership of it. The impact of the Strategy is already visible and I look forward to seeing further progress against its aims and targets in the coming years.
The Welsh language commissioner 5-year strategies: a best practice guide for county and county borough councils and National Park Page 52 Page authorities
In October 2018, the Welsh Language Commissioner published an advice document to provide support for local authorities and national parks in Wales, as they implement their 5-year strategies to promote the Welsh language in accordance with the requirements of standards 145 and 146 as set out in the Welsh Language Standards (No. 1) Regulations 2015.
The Bilingual Cardiff Strategy 2017-22 and the approach taken by Cardiff Council and its partners is highlighted throughout the document as an example of best practice.
Cardiff Council also shows that promoting the vision is not a one-off event – it has used more than one opportunity to raise the profile of the strategy. A year after its publication, the Leader of Cardiff Council released a press statement that was given national media coverage to draw further attention to the vision. (Welsh language Commissioner)
Bilingual Cardiff External Review One of the Bilingual Cardiff Strategy cabinet report recommendations included undertaking an independent external review of the strategy and action plan within one year. The review concludes that the Council has a clear vision, priorities and direction of travel for the Welsh language in the city. The review notes
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Considering the Strategy in light of identified best practice and stakeholder comments, this review finds that the Strategy has been built on strong foundations of consultation and communication and has a strong compliance and scrutiny framework in place.
The strategic priorities identified correspond with the national vision and are based on the close consultation with partners. They naturally reflect the specific needs of the population and are grouped under three strategic areas. The resulting targets are mindful of current provision and financial constraints and are seen to be realistic and achievable by key stakeholders.
The strategy draws from a purposeful vision supported by proactive leadership and key personnel and a robust accountability process which includes external scrutiny and involvement by key partners and a strong relationship through the Fforwm Caerdydd Ddwyieithog (Bilingual Cardiff Forum).
The many strengths of the Bilingual Cardiff Strategy should be celebrated and good practice shared.
Recommendations The external review included a number of recommendations.
Page 53 Page R1 Consider a review of what is measured, (and when, how and by whom) to reinforce shared understanding, robust record keeping and evidence of progress towards the strategic priorities and overarching target.
R2 Consider exploring further the definition of what a truly bilingual Cardiff means in quantifiable terms in the context of the strategic priorities. In addition, consider linking measurable key indicators and milestones of success clearly to the action plan so that all partners are clear on what is to be achieved and evidenced.
R3 Ensure continued support and engagement to articulate the vision in contexts that are relevant to different sections of the Council, and amongst partners in general over the strategy’s lifetime. This will assist in strengthening shared purpose and achievement of the strategy.
R4 As suggested in the Fforwm meeting, consider the possibility of extending a Fforwm meeting once a year to a wider partnership to allow Bilingual Cardiff to ensure practical input from partners of all interests, and to reinforce the city-wide ownership of the vision. R5 Consider developing and maintaining a stakeholder management plan in order to sustain and nurture the positive relationship with key stakeholders over the lifetime of the Strategy. R6 Consider developing and maintaining a programme of communication to support the implementation of the Strategy. R7 In conjunction with R1 and R2, consider reviewing the action plan in consultation with key partners (by the end of year 2, March 2019), with
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a view to updating or adapting the targets. [As part of any review, consider how the achievement of any new or adapted targets will align with the requirements to report on progress in terms of i) the increase in the number of Welsh speakers and ii) the increase in the use of Welsh and what is the quantitative and qualitative evidence required.] R8 When conducting a review of the action plan, consider identifying any key strategic areas that aren’t sufficiently covered in the current action plan so that a record or ‘wish list’ is kept should any co-funding or co-production opportunities arise. Also, any risks arising from lack of resources or change in circumstances that would impact on the successful achievement of any strategic priorities should be recorded.
Please see revised action plan for the Bilingual Cardiff Strategy 2017-22 in accordance with the recommendations above (appendix 1).
4. Welsh in Education Strategic Plan 2017-2020
WESP Mission Statement
Page 54 Page Every child in our city feels confident in Welsh by 2050 to contribute towards creating a truly bilingual Cardiff where the Welsh language is protected and nurtured for future generations to use and enjoy.
WESP Vision
Cardiff’s education system will act as a key driver to ensure that children are able to develop their Welsh skills, and create new speakers, to support Welsh Government’s vision of having a million Welsh speakers by 2050.
Whilst the number and percentage of pupils enrolled at entry to Reception in Welsh-medium grew consistently between 2004/05 – 2012/13, numbers have fluctuated during the period 2013/14 to 2017/18. However, the percentage of pupils enrolled in 2017/18 represented Cardiff’s highest percentage of pupils enrolled in Welsh-medium Reception classes. As the number of pupils enrolled in Welsh-medium classes directly relates to the pupil population, which may rise or fall, an increase in the percentage is a more appropriate measure of the success in promoting Welsh- medium education. See table 1 below:
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Actual Actual % Actual % Actual Actual School Intake School Intake Actual Intake Intake Intake Year (WM, EM Year (WM, EM Intake (WM) (WM) (WM) and Faith) and Faith) (WM) 2004/05 421 3,333 12.6% 2011/12 651 4,019 16.2% 2005/06 455 3,402 13.4% 2012/13 686 4,221 16.3% 2006/07 465 3,257 14.3% 2013/14 678 4,256 15.9% 2007/08 519 3,463 15.0% 2014/15 706 4,246 16.6% 2008/09 555 3,474 16.0% 2015/16 690 4,335 15.9% 2009/10 572 3,683 15.5% 2016/17 744 4,340 17.1% 2010/11 594 3,859 15.4% 2017/18 707 4,098 17.3%
Table 1: Numbers and Percentage of pupils admitted to Welsh-medium education from 2004/05 to 2017/18
Page 55 Page It is important to recognise that financial resources are limited, so there is a real focus on ensuring effective and efficient use of public funds, and in developing strong partnerships to enable the delivery of improving outcomes from a reducing resource base. Cardiff’s Welsh Education Forum are key partners in helping to guide and steer the development of Welsh-medium education across the city and are playing a key role in delivering the ambitions within the WESP 2017-2020.
During 2018/19 new school buildings for Ysgol Glan Ceubal with a Welsh Immersion Unit, Ysgol Glan Morfa and Ysgol Hamadryad were completed and are now occupied. The Council was successful in securing in-principle funding from the Welsh Government for capital towards expanding Welsh-medium provision, including the expansion of Ysgol y Wern to three forms of entry including teacher training facilities, the expansion of provision to provide additional places to serve the Central Cardiff area as well as developing early years provision.
The approved Welsh in Education Plan can be found on the Council’s website at: https://www.cardiff.gov.uk/ENG/Your-Council/Strategies-plans- and-policies/Education/Pages/default.aspx
5. A Bilingual Cardiff – A Bilingual Council
Standard 98 of the Welsh Language Standards (No.1) Regulations 2015 requires the Council to develop a policy on using Welsh internally for the purpose of promoting and facilitating the use of the language.
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In June 2018, the Cabinet approved a new policy A Bilingual Cardiff – A Bilingual Council to develop for promoting and facilitating the use of Welsh within its internal administration.
The Council is committed to promoting and facilitating the use of Welsh within its internal administration, and as Wales’s capital city, Cardiff Council believes in a bilingual workplace environment where using Welsh language skills in work is both valued and actively encouraged.
Bilingual Council vision Our vision is to become a bilingual organisation. An organisation that values and supports the use of Welsh among its staff; projecting a bilingual ethos where both languages are used, and staff feel supported to use their Welsh language skills. As a city, through our Bilingual Cardiff Strategy 2017-2022, we are on a journey to becoming a truly bilingual capital city. As an organisation, we want to lead by example and encourage the use of Welsh internally, and to increase opportunities to see, hear and use the language when conducting our business.
The aims of this policy is to: • Develop the formal and social use of Welsh amongst our workforce through regular learning and social opportunities, and greater participation in a variety of formal and informal language networks and events. Page 56 Page • Increase the opportunities for staff to develop their Welsh language skills, increase their confidence, and improve the bilingual services we provide • Promote and project a bilingual workplace ethos externally with a view to attracting more bilingual staff.
This policy brings together existing practices, policies and resources relating to Welsh training, the Welsh language standards and our corporate approach to using Welsh in the workplace. Through this policy, we will work towards becoming an increasingly bilingual organisation where both languages are valued and used naturally, both formally and informally. Not only will this improve our capacity to provide high quality bilingual public services, but it will also help us realise our vision of a truly bilingual capital city, as well as ensuring that we play our part in achieving the Welsh Government’s vision of a million Welsh speakers by 2050.
As part of the policy, in 2018 email MailTips were added to the accounts of staff who had recorded Welsh language skills (Advanced/Proficient) stating “Rwy’n siarad Cymraeg / I’m a Welsh speaker”. It is hoped that this will encourage staff to use their Welsh language skills and will allow internal staff to know whether an internal email recipient is a Welsh speaker before emailing.
Furthermore, St David’s Day 2019 saw the launch of C4 (Clwb Cymraeg Cyngor Caerdydd – Cardiff Council Welsh Language Club). A staff network for Welsh speakers and learners. The first event was held on St David’s Day in Yr Hen Lyfrgell (Old Library Welsh language centre).
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6. Welsh Translation Bilingual Cardiff (Welsh language unit) returned 99.1% of translation requests by agreed deadlines (11,488,333 words). The team translated more words than any previous year; a 27% increase in the number of words translated compared to 2017-18. As well as providing Welsh translation services to Cardiff Council, Bilingual Cardiff have service level agreement contracts in place with a number of other public organisations for translation services.
Number of words translated by Bilingual Cardiff 2004/5 – 2018/19
12,000,000
10,000,000
Page 57 Page 8,000,000
6,000,000
4,000,000
2,000,000
0 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Sefydliad Allanol / External Orgs 0 0 0 0 0 0 187,718 188,149 358,478 338,606 263,764 162,960 1,768,81 2,245,52 3,691,76 Caerdydd / Cardiff 785,821 1,230,66 2,014,68 2,190,76 2,968,49 2,996,34 2,916,46 3,845,24 4,364,67 4,437,32 4,566,28 4,884,57 6,584,01 6,782,12 7,796,56
Caerdydd / Cardiff Sefydliad Allanol / External Orgs
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7. Complaints against the Welsh Language Standards 2018-19 During 2018-19, a total of 12 public complaints were received in relation to the Welsh Language Standards – please see appendix 2 for further information. Whether the complaints were received in English or Welsh, they were dealt with in accordance with the corporate complaints procedure.
The Council was also subject to 12 new investigations into the possible failure to comply with standards under section 71 of the Welsh Language Measure (Wales) 2011 by Welsh Language Commissioner. In 2018-19, the Council received:
• 6 final decisions confirming that the Council has failed to comply with the Welsh language standards. • 3 decision confirming that the investigation would be discontinued.
A register of enforcement action is available to view on the Welsh Language Commissioner’s website
The number of new investigations received by the Welsh language commissioner (12) is higher than in 2017-18 (3) but the number of public Page 58 Page complaints received in relation to the Welsh language standards (12) has reduced compared with 2017-18 (16)
8. Posts advertised in 2018-19 During 2018-19 1044 posts were advertised - Please see appendix 3 for a breakdown of the Welsh Essential posts advertised.
• 44 posts were advertised where Welsh language skills were essential. • 20 posts were advertised where Welsh language skills were desirable. • 980 posts were advertised where Welsh language skills were not deemed necessary at present. Please note that these figures also include re-advertised posts.
The Council does not currently hold information regarding Welsh language skills that need to be learnt when appointed to posts, as under the Council’s Welsh Language Skills Strategy posts are either designated Welsh essential, desirable or not required. There have been occasions where posts have been re-advertised with the requirement for the successful applicants to attend Welsh language training.
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9. Welsh Language Training & Welsh Medium training courses In 2018-19, 201 staff participated in Welsh language training courses, of which:
• 17 staff have completed a 10-hour online ‘Welcome Welsh’ course and 7 of these have undertaken Welcome Back follow up modules. • 81 staff attended Welsh courses through Cardiff University. • 4 staff attended 5-day residential courses through the ‘Working Welsh’ scheme. • 47 staff attended internally developed beginners’ Welsh training. Of these, 34 staff attended Croeso Cymraeg sessions with 6 achieving a certificate for attending 10 or more. 13 staff have started Croeso Cymraeg modules towards a 60-hour programme. • 9 staff attended an internally developed 120-hour Sylfaen (level 2) course. • 12 staff attended internally developed Work Welsh Workshops for level 3 and above. • 28 staff attended intensive Welsh training through the ‘Working Welsh’ scheme. • 3 senior staff including 2 directors and 1 Operational Manager undertook bespoke Welsh sessions. In 2018-19, 409 staff completed Welsh language awareness training; of which:
Page 59 Page • 105 staff from Adult and Children’s services attended face to face Welsh Language Awareness training provided by the Welsh language coordinator for Adult Services. • 25 corporate apprentices undertook Welsh Language Awareness training as part of the Apprentice Training Week. • 279 Staff completed the Corporate Welsh language awareness online training. Furthermore:
• 2284 staff have completed the Welsh language awareness module since its launch in September 2015. The number and percentage of staff who received Welsh language and Welsh language awareness training is monitored closely and individual records kept on the Council’s internal HR System (DigiGOV).
In September 2018, a Service Delivery Lead has been appointed with responsibility for delivering Welsh language training courses, and courses through the medium of Welsh where there is demand. Capacity development is ongoing and the Academy is committed to ensuring that we meet Welsh medium training requirements under the standards. Capacity is already in place for Cardiff Manager Programme assignments to be submitted in Welsh and for sessions to be delivered through the medium of Welsh where demand is sufficient.
Cardiff Council has been issued with standard 128, which states that we are required to provide training in Welsh for staff in the following areas, if they are provided in English: 11
• Recruitment and interviewing; • Performance management; • Complaints and disciplinary procedures; • Induction; • Dealing with the public; and • Health and safety. Arrangements are in place to ensure that staff can request to receive their training through the medium of Welsh in accordance with standard 128. In 2018-19, no specific requests for training in Welsh were received. Cardiff Academy intends to add a specific question on medium of delivery to the registration process in future to ensure that training in Welsh is actively promoted and that staff are aware of their right to receive training within the above areas, in Welsh. Where demand is sufficient, we will aim to develop capacity for Welsh medium delivery internally.
10. Employees Welsh Language Skills Page 60 Page The development of the HR System (DigiGOV) and the opportunity for staff to validate their own personal data, has enabled the Council to record the Welsh language ability (and other languages) of staff. As of 31st March 2019, 6301 (non-school based) staff are employed by Cardiff Council, and of these a total of 4463 staff have validated their entries on the HR system. From these, 523 staff have stated they have a level of Welsh language skills. This represents 11.72% of those registered on the system.
Count of Welsh language Proficiency Welsh language Proficiency
Service Area Entry Level Foundation Intermediate Advanced Proficient Grand Total
ECONOMIC DEVELOPMENT 21 4 11 4 8 48
EDUCATION & LIFELONG LEARNING 27 7 5 6 17 62
GOVERNANCE & LEGAL SERVICES 8 3 4 4 5 24
HOUSING & COMMUNITIES 46 19 15 16 17 113
PERFORMANCE & PARTNERSHIPS 4 2 2 1 15 24
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PLANNING TRANSPORT & ENVIRONMENT 12 5 8 5 3 33
RESOURCES 32 20 10 12 19 93
SOCIAL SERVICES 53 21 19 10 23 126
Grand Total 203 81 74 58 107 523
The number of staff with Welsh language skills has increased by 22.5% since 2017-18 (523 compared with 427). Such an increase can be attributed in part by improved recording arrangements and awareness raising, as well as the Bilingual Cardiff Strategy, which includes a target to increase the number of staff with Welsh language skills and Welsh courses through the ‘Working Welsh’ Scheme. Staff have been reminded regularly to update their DigiGOV personal details records, which includes Welsh language proficiency.
Page 61 Page 11. Mwy na Geiriau / More than just Words Strategic Framework for Welsh Language in Health, Social Services and Social Care
Cardiff Council and its partners in the Vale of Glamorgan Council, Cardiff and Vale University Health Board and Felindre University NHS Trust have established a Welsh Language Forum to take forward the objectives of More than Just Words.
The Forum met several times during the year, sharing practice and learning. The group has begun to discuss the following themes under the More than Just Words objectives. The group will collectively be taking associated actions forward during 2019/20.
Objective 1: National and Local Leadership, and National Policy
• A senior officer continues to undertake the role of Welsh Language Champion across the Social Services directorate. The champion is supported by two Welsh language coordinators. • Increasing the profile of the new Forum and the More Than Just Words objectives, through appropriate organisational and partnership governance structures has been identified as an area of development that the Forum will be taking forward in the coming year.
Objective 2: Mapping, Auditing, Data Collection and Research
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• In 2017, the Cardiff and Vale of Glamorgan Population Needs Assessment for the Social Services and Wellbeing (Wales) Act 2014 profiled the need for Welsh language services. The new Forum intends to further map demand and the ability of services to respond to that demand in the coming year. A priority will be to understanding sources and limitations of available data, towards developing an updated community and workforce profile during 2019/20. • Details of the Welsh language skills of the workforce and Welsh language community profile continue to be included in the annual published report of the social services department. • Questions continue to be in place in the Social Services client record system to record service user’s language preference.
Objective 3: Service Planning, Commissioning, Contracting and Workforce Planning and Objective 4: Promotion and Engagement
• Staff throughout the organisation continue to be regularly reminded about the requirements of the Welsh language standards and the requirement to make an active offer through ‘Welsh Matters Briefs” which are distributed to all staff by e-mail. • The annual published report of the director of social services continues to include a commitment to the Welsh language. • The Forum will be working to take forward actions to: Page 62 Page Attract and develop the Welsh language workforce, and strengthening links to organisations Workforce Strategies. Evaluate what works and what can be developed in staff language skill training. Understanding how and which standards to communicate to contracted providers. Links will be made between commissioning, contracting and workforce planning and the profiling work that will be undertaken under objective 2.
Objective 5: Education & Objective and 6: Welsh in the Workplace
• Welsh language training opportunities continue to be regularly promoted across the Council and service. From beginner to proficiency training. • Awareness training is a compulsory element of induction training in social care and forms part of the social work placement induction programme and a mandatory element of the First Three Years in Practice training programme.
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12. Monitoring & Overseeing Compliance with the Standards
WELSH LANGUAGE COORDINATORS & CHAMPIONS The Council has a network of Welsh language coordinators and champions across our various Directorates and Service Areas, who support the work of the Bilingual Cardiff team in implementing the Welsh Language Standards and promoting the use of the Welsh language internally. The role of the coordinators network includes:
• Assisting their service area or directorates to comply with the Council's Welsh language policies and legal obligations. • Providing feedback on issues relating to the Welsh language from the service area to the group, and vice versa if necessary. • Providing feedback on any complaints or issues regarding the Welsh language from services users to the group. • Distributing relevant documentation and information within service areas. • Coordinating their service area’s response for the Annual Report on the implementation of the Welsh Language Standards.
Coordinators and Champions do not need to speak Welsh, and each directorate is responsible for nominating at least one Coordinator, and one Champion, at Operational Manager level or above, to represent their directorate.
Page 63 Page The Champion acts as a point of contact at a senior management level concerning directorate specific Welsh language issues. They also monitor senior management group agendas for items with Welsh Language Standards implications and support their service area’s Welsh Language Coordinator with their work on facilitating the implementation of the Welsh language standards within their directorates.
Coordinator meetings are chaired by Bilingual Cardiff, and held monthly in County Hall. A list of Coordinators and Champions is available on the Bilingual Cardiff intranet page.
DIRECTORATE DELIVERY PLANS To monitor compliance with the Welsh language standards, each directorate is required to include an objective/objectives relating to delivering the Welsh language standards within their Directorate Delivery Plans annually to ensure corporate ownership of the requirements of the standards. The objectives included within the Directorate delivery plans are listed in appendix 4.
As part of our work in monitoring compliance, each director will be required to complete a ‘Welsh language assurance statement’ (appendix 5) in 2019-20 for their directorate.
SENIOR MANAGEMENT TEAM Matters relating to the Welsh language standards including information on Welsh Language Commissioner investigations are regularly taken to SMT meetings for information and steer. 15
BILINGUAL CARDIFF MEMBER GROUP The Bilingual Cardiff Member Group is a cross-party group established to take a lead role in developing a truly bilingual Cardiff where citizens and Cardiff Council staff can access services and support in either language equally through improved partnership working. During 2018-19 the group met 4 times to discuss Welsh language matters, including the implementation of the Welsh Language Standards and the Bilingual Cardiff Strategy 2017-2022 (Standard 145) as well as a number of external presentations from partners in the Bilingual Cardiff Forum (formerly the Welsh Language Forum) including the National Eisteddfod, Urdd, Menter Caerdydd and Tafwyl.
CABINET & FULL COUNCIL Cardiff Council’s Welsh Language Standards Annual Report is considered by the Cabinet and full Council to ensure scrutiny at the highest level.
13. Welsh Language Commissioner’s Assurance Report 2017-18 In the National Eisteddfod in August 2018, the Welsh Language Commissioner published her annual assurance report A Measure of Success Page 64 Page The report assesses the overall situation of Welsh language public services, and shows that services are improving across Wales. Following the publication of the annual report, a meeting was held between Council and Welsh Language Commissioner officers where specific findings in relation to the Council’s performance were shared and discussed. The aim of the Commissioner Annual Assurance Report is to give their independent view of Welsh language services, based on evidence, in order to:
• inform Welsh speakers to what extent public organisations provide services for them, and what is the quality of those services; • draw the attention of organisations to successful practice, and where compliance arrangements need to be developed, in order to enable them to comply and improve users’ experiences; • provide evidence to politicians, and other policy makers, regarding to what extent public organisations provide services of good quality in Welsh, and to what extent the standards regime is successful. (Welsh language Commissioner)
The Council’s performance was good overall, and shows a continued improvement in most areas. The Commissioner’s survey highlighted that there was some room for improvement in areas including ensuring the availability of Welsh language reception services. Please see appendix 6 for full performance results.
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The Senior Management Team considered the report in February 2019. As well as managing risk, as a local authority we are continuing to strive to ensure that service users receive the same high quality services whether they choose to deal with us in Welsh or English.
14. Promoting & Facilitating the Standards STAFF GUIDELINES In order to promote and facilitate the implementation of the standards, the Council has created and updated guidelines for staff. These include:
• A summary of the ‘Service Delivery Standards’ • Communicating Bilingually • Bilingual Reception Service • Holding Meetings Bilingually • Welsh Language Calls • Guidance Note: Bilingual Signage & Official Notices • Translation Guidelines Page 65 Page • Welsh Language Standards: Quick Wins Guide • Welsh Language Standards: Guide to Third Parties These guidelines are available for staff on the Bilingual Cardiff Intranet page and have been regularly promoted to staff through established communication channels including the monthly Core Brief and ‘Welsh Matters’ newsletters which are distributed to all staff. Regular articles have also appeared on the Council’s intranet homepage. Reception signs (standard 67) and email signature logos (standard 134) are also available to staff on the Bilingual Cardiff intranet page as well as a copy of the full standards, annual reports, and online translation request form. The web content and translation request form have both been updated to remind staff to include the corporate statements to comply with standards 2, 3 & 7 (Correspondence), 49 (forms) and 50A (documents).
‘WELSH MATTERS’ BRIEF The Welsh Matters brief is distributed to staff via the Welsh language coordinators network. The brief contains policy advice on complying with the Welsh language standards, information on Welsh training and other articles relating to the Welsh language agenda.
BILINGUAL CARDIFF: TRANSLATION & POLICY ADVICE Bilingual Cardiff provides a full Welsh language translation and simultaneous translation service for all Council Directorates.
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The team offer guidance and advice to all Council staff, along with organisations, companies and individuals who provide services on behalf of the Council, on issues regarding the Welsh language, translation and the Council's commitment under the statutory Welsh Language Standards.
CORPORATE WELSH LANGUAGE SKILLS STRATEGY In order to ensure that the Council can meet its statutory duty to provide a complete bilingual service it has a Corporate Welsh Language Skills Strategy (WLSS). This revised strategy was approved by Cabinet in March 2014 and brings together our staffing, training and recruitment procedures in order to ensure that the people of Cardiff have equal access to our services whether they choose to deal with us in English or Welsh.
All team managers are responsible for ensuring that their teams are able to guarantee an equal service to both Welsh and English-speaking customers. The WLSS includes a linguistic assessment tool which managers should complete when recruiting to determine whether posts should have Welsh language skills as an essential criteria (‘Welsh essential’) when advertised.
Since 2017, the WLSS linguistic assessment tool is now integrated into the DigiGOV recruitment process to comply with standard 136, which requires the Council to assess whether Welsh language skills are required before advertising any vacant post. This allows the Council to Page 66 Page accurately report and monitor how many posts are designated Welsh essential or desirable.
In order to guarantee a bilingual service at first point of contact at all times (for teams with regular public contact) this would require:
• a minimum of 10% of staff in larger teams (over 20 members of staff) with the necessary Welsh skills, or • a minimum of 2 members of staff in smaller teams, in accordance with the WLSS. If a team which deals regularly with the public cannot guarantee a bilingual service (as defined above), posts will be designated Welsh essential (level 1 [entry] to 5 [proficient]) based on the duties of the posts. All Welsh essential reception posts are designed at a minimum of level 3 ‘intermediate’, and information on how to complete the Welsh language requirement assessment in DigiGOV is available for managers on the HR intranet pages. All external Welsh Essential posts are routinely advertised on www.lleol.cymru a website specialising in Welsh essential posts for organisations across Wales.
WELSH LANGUAGE TRAINING Staff are supported to use their Welsh language skills when communicating with the public. Currently staff can choose from over 100 approved courses in Cardiff University or in the community, varying from total beginners to fluent speakers at a time and location that best suits them.
As of September 2018, Cardiff Academy have appointed a trainer who is responsible for providing Welsh training to Council staff.
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There is a corporate budget for Welsh language training, therefore there is no individual cost to Council staff or their directorates and staff have their hours credited for time attending courses. Priority is given to frontline staff.
Through the ‘Working Welsh’ scheme, Council staff have attended a number of Welsh courses including a 10-hour online ‘Welcome Welsh’ course, 5-day residential Welsh courses and new intensive Welsh courses. These courses are all fully funded by the National Centre for Learning Welsh.
WELSH LANGUAGE AWARENESS TRAINING An online Welsh Language Awareness training module has been developed for Cardiff Council staff, and is available Cardiff Academy Learning Pool site.
The aim of the training is for staff to:
• Understand of the importance of the Welsh language in the delivery of Council services within Wales. • Understand their own role and responsibilities in delivering Welsh language and bilingual services. • Assess how they currently deliver Welsh language services and identify areas for improvement. Page 67 Page • Understand and be able to use simple Welsh words and phrases that may be useful when dealing with Welsh speaking service users.
‘IAITH GWAITH’ LANYARDS & BADGES Iaith Gwaith lanyards are produced by the Welsh language commissioner for Welsh speaking staff in order to show service users and colleagues that staff speak Welsh. These lanyards along with Welsh learner lanyards are offered to staff when they receive or renew their staff ID cards, or available at any time from Bilingual Cardiff. Each monthly ‘Welsh Matters’ brief which is distributed to all staff via their directorate or service area Welsh language coordinator includes a reminder for staff to request the lanyards from Bilingual Cardiff.
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Appendix 1 – Revised Bilingual Cardiff Strategy Action Plan Families, Children and Young People REF PRIORITY OBJECTIVES TARGET TIMESCALE DELIVERY LEAD PARTNERS PARTNER
1.1 Promote the Share information with prospective Cymraeg i Blant to April 2019 – Cardiff & Vale Mudiad parents and new parents, arrange two visits per April 2020 Midwifery and Meithrin benefits of Welsh regarding Welsh education and month to ante-natal Health Visiting Medium education Cardiff childcare through the health sector. clinics or groups teams, Flying to all Cardiff Council communities and across the health Start, Birth board. Registrar, FIS implement the Cardiff, Menter Page 68 Page Welsh in Education Caerdydd, Strategic Plan. Learn Welsh Cardiff
Implement the Welsh in Education Increase the number 2022 Cardiff Council Cardiff Strategic Plan 2017 – 2020. of pupils attending – Education Council Welsh medium and Lifelong
schools by 12.3% by Learning 2022.
Pilot a ‘one in a million’ event Language November All Bilingual Ysgol Gyfun targeting year 8 and 9 pupils at psychology 2019 Cardiff Forum Plasmawr Ysgol Plasmawr demonstrating the questionnaires before partners value of Welsh medium education and after the event. and benefits of bilingualism at this 1
crucial age. Roll out to other Welsh medium secondary schools depending on impact.
Take part in the celebratory All partners to report June 2019 All Bilingual Cardiff procession to mark 70 years of back to Bilingual Cardiff Forum Council Welsh medium education in Cardiff Forum partners Cardiff. meeting Menter Caerdydd
Offer a comprehensive programme 6 courses September Mudiad Cardiff of Welsh for the Family courses 2019- August Meithrin, Y University and courses for families in 2020 Ganolfan (School of regeneration areas Dysgu Welsh)
Page 69 Page Cymraeg Genedlaethol, Cymraeg i Blant, Flying Start, local schools, Menter Caerdydd Work with schools and the Welsh 6 courses Sept 2019- Mudiad Cardiff medium nursery units in order to Aug 2020 Meithrin, Y University offer lessons to parents and Ganolfan (School of prospective parents Dysgu Welsh) Cymraeg Genedlaethol, Cymraeg i Blant, Flying Start, local schools,
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Menter Caerdydd
Develop a new Welsh Medium Approve a new End of 2019 Coleg Cardiff Education Strategy for whole of Welsh Medium Cymraeg University University to increase Welsh Education Strategy Cenedlaethol (School of medium provision. Intention is to by end of 2019 then Welsh) create strategy by end of 2019. seek approval for Coleg Cymraeg Cenedlaethol as a new Welsh Education partner Strategy
1.2 Improve provision Implement the Welsh in Education Increase the 2020 Cardiff Council Cardiff Page 70 Page Strategic Plan 2017 – 2020. percentage of – Education Council and standards in learners who achieve and Lifelong Welsh in both Welsh A*- C in Welsh first Learning medium schools language GCSE by and English medium the end of Key Stage schools through the 4 to 85% by 2020. Welsh in Education Strategic Plan.
Increase the number 2020 Cardiff Council Cardiff of learners who study – Education Council the full time Welsh and Lifelong
second language Learning GCSE course to at least 80% by 2020.
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Increase the 2020. Cardiff Council Cardiff percentage of the – Education Council
year 11 cohort who and Lifelong achieve grades A*-C Learning in Welsh second language GCSE to 40% by 2020. Offer CPD courses to teachers and Sabbatical Sept 2019- Central South Cardiff teaching assistants in the Welsh programme: Aug 2020 Consortium, University and English Medium sector 2 year long courses Welsh (Welsh for through the National Sabbatical for 14 education Language Adults) Scheme. practitioners from Officers/Challe South Central nge Consortium and Consultants,
Page 71 Page South East Welsh Consortium + supplementary Government courses where there’s demand
Hold revision classes and master Subject to demand Sept 2019- Local Schools Cardiff classes for First and Second (not yet ascertained, Aug 2020 University Language A-level students but usually at least (Welsh for one masterclass held Adults) in Cardiff )
1.3 Promote the Visit 50% of all Welsh medium Keep records of 50% June – Cardiff Council Menter schools in Cardiff to present of schools visited in September Caerdydd benefits of Menter Caerdydd’s services and 2019 2019 transferring the the advantages of Welsh to all (50% in 2020) Welsh language parents of children starting in the within the family,
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and give children reception class in September and young people 2019. the opportunity to become confident bilingual adults. Develop comprehensive face-to- 4 sessions per year. From Menter Cardiff face sessions across Cardiff for September Caerdydd, Council families summarising the Collate (or produce) 4 2019 - 2022 Cardiff Council advantages of bilingualism as well short introductory – Education as providing concise social media videos and Lifelong materials/videos information on each year from 2019- Learning – and Welsh nurseries and schools. 22 (16 in total), Bilingual addressing issue at Cardiff, Flying critical choice Start, Mudiad
Page 72 Page periods. Videos Meithrin, available on-line and Family promoted on social Information media. Service, RhAG (Education/Billingual Cardiff) Promote Radio Platfform (the April to March Each year Secondary Wales Centre’s radio station which is run 2019/20 2019-2022 Schools, Millenium by young people) - 2 x Welsh streams Menter Centre for 6 week course Caerdydd (WMC) A 6 week course with an OPEN accommodating total qualification for young people aged of 20-30 young 14 – 25. Welsh and English people age 14-25 stream available. (inc. Ysgol Plasmawr).
2020/21 and 2021/22 - 3 x Welsh streams for 30-45 young people 14-25 each 5
year (in South East Wales)
In addition, in 2019/20 a minimum of three outreach workshops a year in WM schools, rising to six worksops each year in 2020/21 and 2021/22 Provide opportunities to children 4500 children and April 2019 – Cardiff Urdd and young people in Cardiff to young people March 2020 Schools develop their Welsh medium skills enrolled
through Eisteddfodau / Camps / Page 73 Page Sports and opportunities in the community. Offer Welsh For Adults taster 1000 learners Sept 2019- Y Ganolfan Cardiff sessions to improvers/proficiency Aug 2020 Dysgu University courses. Cymraeg (Welsh for Genedlaethol, Adults) Cymraeg i Blant, Flying Start, local schools 1.4 Provide Plan and develop specific projects Hold 3 events in By March Menter Menter opportunities for to target mixed language families 2019-20 2020 Caerdydd, Caerdydd families to use of all ages and map current Cymraeg i Welsh together. provision, identify new partners Blant, National and hold 3 events during the year. Museum
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Wales, Mudiad Meithrin Cardiff & Vale College (CAVC) Increase the number of reading out An increase of 25% From Cardiff Cardiff loud sessions or other Welsh by 2022. September Council, Council activities for parents and children 2018 and Menter at all Cardiff hubs and libraries. every year Caerdydd, thereafter Mudiad Meithrin Develop and promote a calendar of One event per term Sept 2019- Y Ganolfan Cardiff events and activities for families so Aug 2020 Dysgu University
Page 74 Page that children and parents can learn Cymraeg (Welsh for Welsh together. Genedlaethol, Adults) Cymraeg i Blant, Flying Start, local schools Develop a Network to use School Memorandum of September Primary Arts Council Communication channels with Understanding 2019 Schools Welsh Wales partners to advertise Welsh established with language language performances in the city partners charter (for Adults, children and families). officers, Alerts to go out Education consortium, theatre companies, Menter Caerdydd, Arts Council Wales
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Develop a ‘Night Out’ Network in Art providers to be September Urdd, Menter Arts Council Cardiff – promoters and community contacted to identify 2019 Caerdydd, Wales locations, to attract more Welsh what can be Schools, Arts language performances to Cardiff delivered Council Wales, and promote Welsh language Cardiff events. Partners to agree Council. delivery plan though consultation with Welsh medium primary schools Hold termly events to increase the 3 Miri Meithrin events April 2019 - Cymraeg i Mudiad social opportunites and raise to be held for pre- April 2020 Blant, Menter Meithrin awareness of the Welsh language school children by Caerdydd, Menter for parents with small children Menter Caerdydd & Family Caerdydd across the city. Cymraeg i blant Information
Page 75 Page Service, Learn Welsh Cardiff, Libraries/Hubs 1.5 Increase the Coordinate and administer the full 10 weeks of holiday From April Menter Menter programme of holiday care, play care attracting 400 2019 and Caerdydd Caerdydd provision of Welsh- and leisure activities for children children per week. annually medium extra- CVAC aged 4 – 11 including day care, thereafter. 7 weeks of open play curricular activities open play session and leisure in 6 areas, attracting and opportunities activities as well as various holiday over 500 children per for children and activities for young people 11 – 16 week young people to use years old. Welsh outside the A minimum os 8 leisure activities per school gates. term during school holidays, attracting 200 children/young
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people to register each year
Develop a programme of Welsh Co-ordinate a menu From April Menter Menter workshops and activities for of opportunities and 2019 and Caerdydd Caerdydd children and young people. aim to deliver 15 per annually
term, attracting a thereafter minimum of 200 children and young people Use Dydd Miwisg Cymru (Welsh Create a new Action By October Welsh Welsh Page 76 Page language Music Day) as a way of Plan for Dydd Miwsig 2019 Government Government, attracting young people to take Cymru (Welsh Clwb Ifor part in the Welsh Music Scene language music day) Bach, both socially and as artists. Cardiff Council Employ a Youth Officer to work New Officer in post September Cardiff Urdd with young people in Cardiff’s from September 2019 2019 – Secondary
Secondary Schools to develop new September Schools, opportunites for young people to 2020 Cardiff Council use their Welsh.
Menter Caerdydd CAVC
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Establish a ‘Criw Awn i Weld’ for Agree and develop January 2020 Schools / Arts Council children to attend Welsh approach with Welsh Wales performances in groups with partners language chaperones including added value charter, Urdd, e.g. meeting the cast, discussing Pilot with a primary Menter the show, write a short review, school Caerdydd back stage access all in Welsh. Roll out to other Welsh medium primary schools Increase Welsh language arts Contact art providers September Schools / Arts Council provision to children in Cardiff including venues and 2019 Welsh Wales through a series of courses & Creative Learning language events, feed into the Urdd Agents to identify charter, Urdd, Eisteddfod’s Arts & Crafts what can be Menter competitions. delivered Caerdydd Page 77 Page
Delivery plan agreed with partners through consultation with Welsh medium primary schools Develop a Welsh scene (theatre or 1 performance December Schools / Arts Council Rock) between a number of arranged as a pilot 2019 Welsh Wales schools using the ‘Noson Allan yr language Ifanc’ Scheme and the ‘Ewch i Evaluate and share charter, Urdd, Weld’ grant findings with other Menter schools Caerdydd, Cardiff Council Establish a ‘Noson Allan’ community network – arrangers and venues
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Establish a sub-group to look at Sub-group to report September Urdd, Menter Arts Council Welsh arts provision in the city. back to Bilingual 2019 Caerdydd, Arts Wales Cardiff Forum each Council Wales, quarter other partners, Education Consortium Officer (Welsh language charter) Lead on the development of the To hold 4 meetings June 2019 Menter Menter first Welsh medium Cardiff Youth annually and report Caerdydd, Caerdydd Forum for young people aged 16+ back to Bilingual Urdd Gobaith in the city. Cardiff Forum once a Cymru. year Bilingual
Page 78 Page Cardiff Forum. Clwb Ifor Bach, Pyst. UMCC. The Coleg Cymraeg Cenedlaethol, Colegau Cymru, Cardiff Council Youth Department 1.6 Develop Iaith ar Waith qualification provided 1200 learners By April 2020 WJEC and Cardiff & opportunities for in numerous disciplnes across the Welsh Vale College children and young college. Teachers (CAVC) people in English
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medium settings to Provide opportunities for the 4,500 children and April 2019 WMC Urdd children and young people of young people onwards positively connect English Cardiff in English settings to enrolled by end of with the Welsh January – Schools engage positively with the Welsh March 2020 language. March 2020 - language through Eisteddfodau / Eisteddfodau Camps / Sports and opportunites in the community. April 2019 – March 2020 Urdd camps April 2019 – March 2020 Sports Activities
Page 79 Page Collaborate with Cardiff’s An offer of 40 April 2019 English Urdd secondary schools through the activities each year onwards Schools Welsh Every Day project to provide for 40 schools positive opportunities for young affording an people in English medium settings opportunity to over to use the Welsh language. 1,000 children and young people to use their Welsh
1.7 Improve rates of Work with the primary and Throughout the year By May 2020 CAVC secondary schools and higher progression between early years education settings to ensure a Attendance to option to post-16 clear progression of Welsh evenings/events at education. the three Welsh education. medium secondary
schools, as well as 12
practical skills events with primary and
secondary schools.
Promote our commitment to Welsh Strategic groups to By All Cardiff CAVC education and bilingualism in order continue with the September Schools, Coleg to improve progression rates in the development of 2020 Cymraeg Welsh medium sector. resources, staff and Cenedlaethol provision. (Welsh College)
Promote Cardiff Council’s Annual presentation By Cardiff
Page 80 Page established Welsh Immersion Unit for new parents of September Council (primary & secondary) which children aged 3-7 2019 (Education & provides intense Welsh language Lifelong learning enabling children to gain a Regular social media Learning) level of fluency to transfer to promotion education in a Welsh-medium School.
Implement the Welsh in Education Increase the number By 2020. Cardiff Council Cardiff Strategic Plan 2017 – 2020 of seven year olds and the Welsh Council educated through the Education medium of Welsh by Forum 1.2%, from 15.2% in January 2016 to 16.4%
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Increase the number By 2020 Cardiff Council Cardiff of learners in year and the Welsh Council nine being assessed Education in Welsh (First Forum Language) by 1.5% to 14.4% Increase the By 2020 Cardiff Council Cardiff percentage of 17 and the Welsh Council year old learners Language studying 2 or more Forum subjects through the medium of Welsh by 4% to 95%
Page 81 Page Collect progression data from Early Collect transition data April 2019-20 Mudiad Mudiad Years provisions (nursery groups) from Cylchoedd Meithrin and Meithrin for the Schools so the Welsh Meithrin to Schools the members Government can share with the on an annual basis. working county for the WESP. Encourage Data is available from together with transition between the nurseries Welsh Government the primary for every Local and the schools they feed. schools Authority from October onwards of each year.
1.8 Ensure that the Increase awareness and Visit all 3 Welsh By end of Menter Menter encourage young people to Medium secondary October 2019 Caerdydd, Caerdydd Welsh language is seen as a valuable consider the Welsh language as a schools by October Welsh in skill for training and skill when looking for employment 2019 Buiness and training through a series of 1:1 employment.
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presentations with the Welsh in Business Officer
Provide up to date and regular Develop a joint By April 2020 Coleg Coleg information for young people strategy Cymraeg Cymraeg regarding job opportunities and Cenedlaethol, Cenedlaethol apprenticeships, which require Cardiff bilingual skills. University (School of Welsh), South Wales Page 82 Page University, Colegau Cymru, Cardiff Council, Menter Caerdydd Increase employers’ awareness of BC partners to From WJEC, all CAVC the Welsh skills that learners have organise / attend job September Billingual when they leave College and the fairs and to report 2019 Cardiff added value that these skills back annually as to Partners provide for employers. how many jobs fairs were held or attended Provide opportunities for Cardiff’s 50 volunteers April 2019 – Cardiff Urdd young people to volunteer with the March 2020 Schools Urdd and secure Welsh medium Cardiff jobs. University
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Continue to work with and promote 6 Working Welsh Sept 2019- Y Ganolfan Cardiff the National Centre’s ‘Working intensive courses – Aug 2020 Dysgu University Welsh’ strategy as well as offering dependent on Cymraeg (Welsh for Language Awareness lessons and winning tenders Genedlaethol, Adults) sessions to staff in a variety of y Coleg organizations in Cardiff Cymraeg Cenedlaethol Share the advantages of speaking Presentation to July 2019 Curriculum Mudiad two languages with Midwifery and midwifery students Leader of the Meithrin
Health Visitor students at Cardiff Midwifery and January 2020 University and with child care Presentation to Heath Health Visitor students at the Cardiff and Vale Visiting students course at
Further Education College and Cardiff Presentation to Child pupils at the Welsh Secondary University, Care Students at Schools October 2019 Cardiff and Cardiff & Vale Page 83 Page Vale College, Headteachers Mudiad Meithrin staff at Ysgol Gyfun will attend ‘Diwrnod July 2019 Glantaf, Pontio’ at Ysgol Ysgol Gyfun Gyfun Plasmawr Plasmawr, Ysgol Gyfun Bro Edern
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Community and Infrastructure
REF PRIORITY OBJECTIVES TARGET TIMESCALE DELIVERY LEAD PARTNERS PARTNER 2.1 Promote the Arrange a variety of events 4 – 6 Events during the year From July All partners CAVC Welsh such as an open evening and 2019 business events during the language as a unique selling year to promote the benefits point for of bilingualism and the Bilingual Cardiff vision. Cardiff as a capital and Ensure that economic, Undertake spot checks of By April 2020 Cardiff Cardiff business and tourism marketing materials once a Council’s Council Page 84 Page core city and promote the marketing information year Bilingual Cardiff includes a reference to Cardiff and Tourism ‘Bilingual as a bilingual city. and Economic Cardiff’ brand. Development Teams Encourage private businesses Relevant businesses and from April Welsh in Cardiff who support the Welsh organisations to use the 2019 Business Council language to show or display Bilingual Cardiff logo Cardiff Council, the Bilingual Cardiff brand in Menter their businesses e.g. taxis, Caerdydd buses, hotels etc and offer The Old Library Welsh language courses to taxi and bus drivers.
Implement the Cardiff Blues All future signage around April 2019 – Cardiff Council Cardiff Welsh Language Policy. Cardiff Arms Park to be March 2020 Blues bilingual.
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Ensure casual staff at home games have simple greetings in Welsh (i.e 'croeso', 'diolch' etc.)
Strengthen relationships with Welsh language organisations, such as Tafwyl, and Welsh language media.
Continually increase Welsh language content on Cardiff Blues' online presence (website and social media platforms)
Page 85 Page Introduce Welsh language on retail items such as clothing
Enhance bilingual match-day experience, with regular bilingual announcements over the tannoy and music from Wales to be played over the PA
Support the promotion of Welsh-speaking athletes within the squad in the Welsh media 2.2 Increase the Administer and maintain an To reach a minimum of 7000 From Menter Menter electronic network promoting people across the city to September Caerdydd Caerdydd use of the Welsh and Bilingual events promote our services 2019 and Welsh across the city. language in all
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high profile continuously and major thereafter events hosted in Cardiff, support Organise a Bilingual Cardiff Deliver a showcase event November Welsh Bilingual existing Forum event to showcase the 2019 Government Cardiff Welsh- Forum’s work and to Partners language celebrate International year of Forum Indigenous Language 2019. community Sponsor and have a strong All partners to report back to June 2019 Cardiff Council CAVC events and presence in Tafwyl (Annual the Bilingual Cardiff Forum All Bilingual share good Welsh language community Cardiff Partners practice. festival). Page 86 Page Organise 10 Eisteddfod Cylch 10 Eisteddfod Cylch events From April Urdd / Dance / Region / Art and with 2019 Crafts events across Cardiff 3500 children & young people annually for over 3,500 children and attending young people and hold 10
sports competitions for over 3,000 children through the 10 Sport competitions with medium of Welsh. 3,000 children & young people attending Permit Applications (events) Annual spot check From Cardiff to include conditions to September Council ensure bilingual signs and 2019 publications.
Offer support by having Eisteddfod yr Urdd Summer All presence at events – tailor Tafwyl 2019 Bilingual marketing materials / courses Cardiff 19
information and short taster Events in specific areas e.g. Forum sessions Butetown Carnival. Members
2.3 Increase the Provide language awareness To hold a minimum of 5 From Welsh in Menter sessions, advice and practical sessions during the year September Business, Caerdydd visibility of the Welsh support to small and medium 2019 Menter language businesses to introduce and Caerdydd, FOR within the city use the Welsh language in Cardiff, FSB, business. Business Wales to reflect a ‘Bilingual Conduct quarterly audits to Report findings to SMT and From April Cardiff Council Cardiff Cardiff’ ensure that the Welsh Bilingual Cardiff Forum 2020 Council through language appears first on all annually display material created by existing the Council from September planning
Page 87 Page 2017 onwards. mechanisms. Planning decision notices for Shop Front Guidelines and From Cardiff applicable commercial Signs and Supplementary September Council applications to include Planning Guidance to be 2019 recommentations to ensure approved by Council (June bilingual signage. 2019)
Prepare a ‘best practice’ guide with existing examples for businesses – October 2019
Adopt a new street naming Cabinet approval for the street July 2019 Cardiff policy that confirms existing naming policy Council bilingual street names and aims to give all new streets a Welsh name with the emphasis on using researched historical/heritage 20
names for all new streets in Cardiff.
Create an online resource to Section created on Council From April Cardiff promulgate knowledge and website 2020 Council information regarding historic or linguistic meaning behind new street names.
Confirm list of standardised Publish a list of all place names From April Welsh Cardiff Welsh place names in Cardiff in Cardiff 2020 Language Council
Page 88 Page for Welsh Language Commissioner Commissioner.
Share out our marketing Minimum of 1000 learners on Summer Cardiff materials, information on mainstream courses as well as 2020 University courses & events widely circa 150 in the workplace (Welsh for accross the city. Adults)
2.4 Introduce the Schools officer to visit every Deliver CAVC presentation From July All Bilingual CAVC local secondary school to talk regarding career opportunities 2019 Cardiff partners Welsh about Welsh education, to all local secondary schools language to learning Welsh and cultural to raise awareness of the new and awareness. benefits of bilingualism. emerging
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communities Co-ordinate with the third 4 Welsh taster classes By January Ysgol y Cardiff as a way of sector to develop Welsh available 2020 Gymraeg University classes for new and (Welsh for (Welsh for convening prospective communities, Adults) at Adults) Welsh culture including refugees and Cardiff and promote migrants, to identify further University, Y Welsh opportunities for new Ganolfan communities in the city to Dysgu language learn Welsh. Cymraeg learning and Genedlaethol, Welsh Cardiff Council, medium Welsh Refugee Council education. Complete the current projects Introduce the language to new July 2019 Y Ganolfan Cardiff concerned with the innovation communities and communities Dysgu University grant for Welsh learning that are more difficult to reach Cymraeg (Welsh for Page 89 Page Centre (teaching in through language classes and Genedlaethol Adults) disadvantaged communities informal teaching. and teaching Assylum Seekers and Refugees). Ensure that there’s a Welsh Billingual heritage 2019-2022 Cardiff Cardiff language aspect to the interpretation with original University University activities and outputs of the material on the Welsh (School of (School of CAER project: language in the area; Welsh Welsh) Welsh) https://caerheritageproject.co medium activities for local m schools 2019-22
https://www.cardiff.ac.uk/news/ view/1463026-1.65m- community-project-to-reveal- 6,000-year-old-hidden-historic- site-in-cardiff
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Develop new Ti a Fi nursery A new Cylch Meithrin at Ysgol From Mudiad groups through a Sefydlu a Hamadryad , Cardiff Bay to September Meithrin in Symud scheme in new areas. offer wrap around care for the 2019. partnership 3 year old pupils who access with Cardiff
part time Education Council
Promote our work in new Hold a series of Cymraeg i April 2019 – Cymraeg i blant Mudiad communities across the city blant groups with new parents March 2020 Meithrin in Butetown and develop
strong links with Health Page 90 Page 2.5 Support Yr Establishing Menter Seasonal programme prepared From Menter Menter Hen Lyfrgell – Caerdydd’s new office in Yr and circulated at the beginning April/May Caerdydd, Caerdydd Hen Lyfrgell creating a Welsh of each quarter starting 2019 Cardiff Council, Cardiff’s hub and a seasonal Summer 2019 Llaeth & Siwgr, Cardiff Welsh Culture programme of activities and Dysgu Council Centre to campaigns in the City Centre Cymraeg increase Cenedlaethol, outreach Cardiff Story activities and Museum, Bodlon
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develop Menter Caerdydd to lead on Events calendar prepared and From Menter Menter opportunities planning, co-ordinating and circulated at the beginning of September Caerdydd, Caerdydd to showcase promoting events calendar to each quarter starting 2019 Cardiff Council, Cardiff Cardiff’s introduce Welsh to new September 2019 audiences. University, extensive National Welsh Museum of language Wales history and heritage.
Provide different vocational In partnership with Menter January Menter CAVC skills training sessions in Caerdydd, provide a variety of 2020 Caerdydd, Welsh. skilled based workshops in Coleg Cymraeg
Welsh (e.g hair and beauty) Cenedlaethol, Page 91 Page Urdd.
Establish level of support to Feedback results to the By National Cardiff set up permanent committees Bilingual Cardiff Forum in September Eisteddfod, Council to raise money for Welsh September 2019 2019 Menter language promotion as a Caerdydd,
legacy of the Cardiff National Bilingual Cardiff Eisteddfod 2018 and report back to the Bilingual Cardiff Forum.
Hold the Tafwyl festival 40,000 visitors to the event June 2019 Menter Menter annually by working with the and every Caerdydd, Caerdydd voluntary, public and private year Cardiff Council,
sector to create a 9 day thereafter. Cardiff Castle,
national event in order to promote and raise the profle 24
of the Welsh language and Welsh attracting Welsh and non- Government Welsh speaking communities to socialise and engage with the Welsh language, the Welsh music scene, literature, sports and culture.
Page 92 Page Welsh Services and the Workplace
REF PRIORITY OBJECTIVES TARGET TIMESCALE DELIVERY LEAD PARTNERS PARTNER
3.1 Increase the Provide Welsh lessons for CCAF tutors, and Increase September Welsh in the CAVC investigate the possibility of delivering these numbers on 2019. Workplace, number/percentage of Welsh speakers in partnership with other Bilingual Cardiff the Welsh in Sgiliaith, within the City of organisations. the Workplace Menter project by 10% Caerdydd Cardiff Council and enable and support Ensure that all staff at WMC are offered 3 Students of the Canolfan WMC
fluent staff, as well levels of Welsh lessons 1) 10 hour intensive Dysgu as staff who are admission online 2) intensive course 3) course will sit Cymraeg learning, to use the refresher for fluent speakers. Share the WJEC practical considerations and resources with
25
Welsh language in BC Forum partners with a view to all Admission the workplace, and partners following suit. exam encourage Bilingual Cardiff partner organisations to Hold weekly informal coffi a chlonc sessions Weekly from Menter WMC adopt the same for all Bilingual Cardiff partners to give June 2019 Caerdydd; approach. Welsh speakers of every level an Cardiff
opportunity to meet and practice. Council
Increase the number of bilingual staff in Increase the From 2018/19 Cardiff Cardiff Cardiff Council to reflect the percentage of number of staff to 2022. Council, Council Welsh speakers in the community and with Welsh Coleg
Page 93 Page encourage other Bilingual Cardiff public language skills Cymraeg organisations to adopt the same method. in the Cenedlaeth Council’s ol, workforce by University of 20%. South Wales, Share good Colegau practice with By April 2022. Cymru, other public Cardiff organisations University (School of Welsh), Recruitment Agencies Increase the number of Cardiff Council staff Increase of Between Cardiff who attend Welsh courses by 10% between 10% 2018/19 and Council 2018-19 and 2022. 2022. (Cardiff Academy)
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Cardiff Council Academy to hold events to Twice a year From 2019 – Cardiff promote Welsh language training and every year 2022 Council support staff to attend. (Cardiff Academy) Promote our Welsh for Adults courses Minimum of Summer 2019- Menter Cardiff (mainstream and summer intensive courses) 1000 learners 20 Caerdydd, University as well as the Sabbatical Programme in on mainstream Central & (Welsh for order to increase the numbers that use courses and South Adults) Welsh within the organizations. 200 in the Education workplace. Consortium, Welsh Language Officers/Cha llenge Page 94 Page consultants; Welsh Government
Extend Mudiad Meithrin’s Language Target to be Timescale to Mudiad Scheme (Cross the Bridge) to help develop confirmed be confirmed Meithrin the language skills of the staff and children in September in September at the nurseries 2019 2019 3.2 Encourage Bilingual Provide various training courses in Welsh To deloiver a From Cardiff Menter e.g First Aid, Health and Safety, Level 2 and minimum of 6 September Council Caerdydd Cardiff partner 3 Play Qualifications to the people of Cardiff. training course 2019 and (Academy) organisations to per year annually provide Welsh thereafter language training and Welsh language Ensure that Cardiff Council staff and Report Annually Cardiff Cardiff managers attend language awareness annually on Council, Council awareness training courses and encourage other Bilingual the number Public and Services 27
to all Senior Cardiff public organisations to adopt the percentage of Board, Managers and staff. same method. staff who have Cardiff received University training (School of Welsh), Cardiff Council to ensure that Welsh learner Report Annually Cardiff Cardiff and improver courses are available to all annually on Council, Council members of staff who deal with the public the number Public and encourage other Bilingual Cardiff public and the Services organisations to adopt the same method. percentage of Board, staff who have Cardiff received University training (School of Welsh), Various guest speakers from the Forum to Programme of By July 2019 Mudiad CAVC
Page 95 Page hold sessions to raise awareness about their sessions Meithin, work / language awareness. Menter Caerdydd, Sgiliaith, Urdd, Welsh For Businesses, WMC Ensure that reception staff in the Council’s All reception By April 2020 All BC Cardiff main offices, libraries and community hubs staff to Forum Council complete Welsh greeting and Welsh complete Partners language awareness training and offer any training face to face awareness training to other Bilingual Cardiff Forum partners.
Provide a course on the language Target to be Timescale to Mudiad immersing method for members of the confirmed be confirmed Meithrin
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AcadeMi and offer relevant training to in September in September Bilingual Cardiff partners where 2019 2019 appropriate/relevant. Offer tailored training to the needs of the 3 Language Summer 2019- Y Ganolfan Cardiff organisation, including a language Awareness 20 Dysgu University awareness course that can be adapted for courses – one Cymraeg (Welsh for individual organisations. each term Genedlaeth Adults) (dependent on ol demand) Ensure that every member of staff at the Refresher Continuous Ateb Cyf WMC Centre receives language awareness sessions are sessions as part of their induction training provided and offer relevant training to Bilingual Cardiff before major partners where appropriate/relevant. events Page 96 Page 3.3 Implementation of CCAF communication department to provide Provide From July CAVC the Welsh language Welsh lessons to all business assistants. training for all 2019 CAVC standards by reception staff. relevant Bilingual Cardiff organisations resulting in Notify assistants of lessons and specific Notification of By September Welsh in the CAVC increasing the events to improve Welsh skills. lessons, taster 2019. Workplace availability and use sessions and courses to all made of Welsh academic staff language services. by July 2019. Hold monthly Mystery Shopper surveys on Report findings From Cardiff Cardiff Council Welsh language services. to SMT and September Council Bilingual
29
Cardiff Forum 2019 – March annually 2020 Develop a mystery shopper programme with Programme By December Bilingual interested partners to report on the developed 2019 Cardiff effectiveness of the Welsh services within Forum those organisations. Mystery To commence partners shopper April 2020 exercises.
3.4 Demonstrate a Administer the Phone Book – Directory, To conduct September Menter strong commitment which outlines the Welsh services available one campaign 2019 Caerdydd to the Welsh in the city to promote and raise awareness during the year language in of private businesses and public services. to expand the collaboration phone book Page 97 Page arrangements and Implementation of Microsoft’s CitizenBot A fully bilingual March 2020 Cardiff 3rd party contract platform to deliver AI-driven, conversational, CitizenBot Council and commissioning automated customer service via chatbot documents and (online and Facebook messenger), voice channels, and virtual assistant technologies ensure Welsh (Alexa, Siri etc) language considerations are included from the outset.
3.5 Increase Organise a bilingual childcare and health Conference to Between Menter, CAVC opportunities for and social care conference. be scheduled September Coleg 2019 – March Cymraeg people to receive 2020 Cenedlaeth ol, Mudiad.
30
Health & Social Care Ensure that the ‘Active Offer’ of Welsh Provide staff March 2020 Cardiff Cardiff in Welsh. services is shared with all members of staff training on the Council, Council in Social Services and within commissioned ‘Active offer’ Cardiff and services. each quarter. Vale Health Board Include a Welsh service within third party Communicate March 2020 Cardiff Cardiff and independent contract details, service the Council, Council level contracts and grant finance processes requirements Cardiff and of the Welsh Vale Health where needed. language Board standards with all new contractors. Maximise ability to provide services in Increase the April 2019 – Cardiff Cardiff Welsh. Where gaps in the workforce number of staff March 2022 Council, Council Page 98 Page capacity to provide services in Welsh is within Social Cardiff and Services with Vale Health noted these should be reflected in the Welsh Board organisation’s Bilingual Skills Strategy. language skills by 20%
Report on the numbers annually in the Welsh language standards annual report Within the Council’s Social Work Increase the April 2019 – Cardiff Cardiff Recruitment campaign, and our involvement number of staff March 2022 Council, Council in the social work degree courses at Cardiff within Social Vale of University, Cardiff Metropolitan University Services with Glamorgan, and the Open University, we will be Welsh Cardiff stressing: University,
31
a) The importance of using Welsh language language skills Cardiff skills in the field of social care; by 20% Metropolitan b) Promoting the support and opportunities University, available within the Council to Welsh Open speaking staff and those wishing to learn University or improve their Welsh language skills. 3.6 Examine the way Ensure a Welsh stand and/or presentation in Increase September - All colleges CAVC fresher’s week and open evenings to awareness of October 2019 and our services are promote studying in Welsh or bilingually the bilingual universities offered to the public including information on availability of Welsh opportunities and work with courses. available to specialists in new learners language choice at CAVC. architecture to Conduct initial research and experiments, Conclusions to By September Cardiff
Page 99 Page ensure equitable and/or if prudent, discussions with other be presented 2019 University bodies, to look at the question of how minor to Billingual (School of linguistic choice. Cardiff by end Welsh) changes can influence the choices made of September when using computerised Council services 2019 via different language choice architectures, in order to ascertain which ones are the most likely to ensure the highest level of use in Welsh.
Conduct research centred on parents of pre- Use the July – End of Cardiff
school age children to ascertain what research October 2019 University linguistic choice architecture mechanisms findings and (School of conclusions to Welsh), and/or considerations the Council may need inform service Cardiff to put into place in order to increase the system Council number of parents who chose Welsh changes (if any) in time for the next school 32
medium education for their children in admissions Cardiff. round in early
November
Page 100 Page
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Appendix 2 – Public complaints 2018-19
Date Received Complaint Details Service Area
April 2018 Errors on a Welsh correspondence. Resources (Finance - Council Tax) May 2018 Incorrect Welsh text on a banner at the Volvo Ocean Race. Economic Development (Culture Venues Tourism & Events) July 2018 Complaint regarding the lift in Yr Hen Lyfrgell (Welsh language centre) not working N/A and the fact that not all of the café staff can speak Welsh July 2018 Errors on an Electoral Services website / correspondence Governance & Legal Services householdresponse.com/cardiff (Electoral Services)
July 2018 Complaint regarding sending letters (electoral registration reminders) bilingually Corporate (Bilingual Cardiff) rather than in accordance with language preference / English default. August 2018 Complaint regarding the lack of Welsh language at the Geraint Thomas home Economic Development (Culture coming event (Aug 2018). Venues Tourism & Events) Page 101 Page August 2018 Lack of Welsh language provision at Pride Cymru 2018. N/A (external non-Council event) October 2018 Error on the Welsh version of a consultation survey. Policy & Partnerships (Cardiff Research Centre) November 2018 Complaint regarding sending Fixed Penalty Notices in both Welsh & English Corporate (Bilingual Cardiff) January 2019 Complaint regarding the standard of Welsh used on the Council website Education & Life Long Leaning (School Admissions) January 2019 Customer who had confirmed Welsh language preference received a letter in Rent Smart Wales English. March 2019 Lack of Welsh language service at Central Library Communities & Housing (City Centre & Advice Services)
Welsh Language Commissioner Complaint Investigations 2018-19
REF DESCRIPTION DIRECTORATE DECISION / DATE FINAL STATUS RECEIVED DECISION DATE CSG319 Errors on a Welsh Penalty charge notice Planning, Final 11/04/2018 05/04/2019 Transport & Decision Environment Received - (Waste Standard(s) Management) Breached
CSG346 Combining 2 separate complaints: Planning, Final 09/05/2018 22/03/2019 CSG312 English only road signs at Duke Street and Transport & Decision
Page 102 Page CSG315 English only road signs at Penarth Rd / Taff Embankment Environment Received - (Highways) Standard(s) Breached
CSG367 Complaint regarding the Welsh version of the Keep Cardiff Moving Planning, Final 16/05/2018 10/12/2018 website Transport & Decision Environment Received - (Transport) Standard(s) Breached
CSG370 Complaint regarding English only social media adverts on the Visit Cardiff Economic Investigation 18/05/2018 18/10/2018 Facebook page Development Discontinued (Culture Venues Tourism & Events) CSG374 Penalty Charge Notice send in English only Planning, Investigation 04/06/2018 30/07/2018 Transport & Discontinued Environment (Transport) CSG403 Shared Regulatory Services: No Welsh language telephone response Shared Final 28/08/2018 22/03/2019 (Welsh language line). Regulatory Decision Service (Vale of Received - Glamorgan on Standard(s) behalf of Cardiff Breached Council)
CSG413 English response to a Welsh email from [email protected] Planning, Provisional 10/09/2018 ONGOING Transport & Decision - Environment Standard(s) Breached
CSG414 English text on a Welsh web page www.cardiff.gov.uk Communities & Investigation 10/09/2018 05/03/2019 Housing (Web Discontinued Team)
CSG435 Cardiff & Vale Music Service website errors. Economic Investigation 22/10/2018 ONGOING Page 103 Page Development Ongoing (Cardiff & Vale Music Service)
CSG439 English response to a Welsh email. Economic Final 24/10/2018 05/04/2019 Development Decision (City Centre Received - Management & Standard(s) Development) Breached
CSG473 English email received following submission of Welsh comments to a Planning, Investigation 14/12/2018 ONGOING planning application online. Transport & Ongoing Environment (Planning)
CSG514 Investigation into 3 separate complaints received (previously CSG490, Planning, Investigation 19/03/2019 ONGOING CSG491, CSG496) Transport & Ongoing Environment • that the council's parking and taxi licences contain English only text; (Parking & (Parking & Licencing) Transport) • that English only 'Canton’ signs have been erected and the Council does not recognise that the official name is ‘Treganna’; (Transport). Resources • that an English only parking letter and licence has been issued by the (Information Council's Parking Services department (Parking). Governance) • that there is no statement on correspondence noting that the Council invites and receives a response in Welsh; (Parking). Shared • that a complaint submitted to the Council in September 2017 is not Regulatory included in the Council's annual report for 2017-2018; (Parking). Services • that an English only letter had been sent in response to a freedom of (Licencing) information request sent in Welsh. (Information Governance).
Page 104 Page APPENDIX 3: 2018-19 Welsh Essential Posts
SERVICE AREA POST POST DESIGNATION NO OF GRADE STATUS NUMBER ADDITIONAL POSTS Communities, Housing & CS50215388 Customer Service Representatives (Welsh Essential) 0 Grade 4 Permanent Customer Services Communities, Housing & CS50252451 Hub Officer - Welsh Essential 0 Grade 4 Permanent Customer Services City Operations EN50009878 Senior Building Control Surveyor 0 Grade 9 Permanent City Operations EN50246100 Building Control Surveyor 0 Grade 7 Permanent Communities, Housing & CS50229532 Housing Trainee (Welsh Essential) 0 Grade 3 Temporary Page 105 Page Customer Services Education & Lifelong ED50049492 Disability and Inclusion Specialist Teacher (Welsh 0 MPS Temporary Learning Essential) Education & Lifelong ED50225175 Early Years Transition Worker 0 Grade 6 Temporary Learning City Operations EN50008687 Registrar (Welsh Essential) 0 Grade 6 Permanent Housing & Communities CS50252737 Higher Clerical Assistant (Welsh Essential) 0 Grade 3 Permanent Resources HR50252410 Service Delivery Lead - Welsh Essential 0 Grade 7 Temporary City Operations EN50009878 Senior Building Control Surveyor 0 Grade 9 Permanent City Operations EN50252811 Support Officer - Welsh Essential 0 Grade 5 Permanent Adults Social Services HS50238876 Carers Assessment Worker - Welsh Essential 0 Grade 5 Permanent Education & Lifelong ED50253943 Childcare Offer Engagement Officer (Welsh Essential) 0 Grade 4 Temporary Learning Housing & Communities CS50252451 Hub Officer (Welsh Essential) 0 Grade 4 Permanent Education & Lifelong ED50049491 Specialist Teacher 0 MPS/UPS Temporary Learning Education & Lifelong ED50049493 Specialist Teacher (Welsh Essential) 0 MPS/UPS Permanent Learning Education & Lifelong ED50253940 Childcare Offer Business Support Officer 0 Grade 4 Temporary Learning Resources RS50005648 LFMS Officer (Welsh Essential) 0 Grade 6 Permanent Resources RS50246799 Marketing Officer RSW 0 Grade 7 Permanent Housing & Communities CS50215427 Hub Officer (Welsh Essential) 0 Grade 4 Permanent
Page 106 Page Economic Development ET50009786 Senior Clerical Assistant 0 Grade 4 Permanent Housing & Communities CS50223752 Admin Assistant - Welsh Essential 0 Grade 2 Permanent Resources RS50005601 Collections Assistant (Welsh Essential) 0 Grade 4 Permanent Housing & Communities CS50186177 Hub Officer (Welsh Essential) 0 Grade 4 Temporary Housing & Communities CS50196453 Hub Officer (Welsh Essential) 0 Grade 4 Permanent Resources RS50005601 Collections Assistant (Welsh Essential) 0 Grade 4 Permanent Resources RS50006789 Media Advisor 0 Grade 7 Permanent Resources RS50256924 Bilingual Cardiff Business Manager/Rheolwr Busnes 0 Grade 9 Permanent Caerdydd Ddwyieithog Education & Lifelong ED50255451 Senior Teaching Assistant 0 Grade 5 Temporary Learning Education & Lifelong ED50257167 Admissions Officer 0 Grade 4 Permanent Learning Housing & Communities CS50257576 Family Gateway Contact Officers (Welsh Essential) 1 Grade 5 Permanent Housing & Communities CS50257588 Family Help Advisors (Welsh Essential) 1 Grade 6 Permanent Housing & Communities CS50257588 Family Help Advisors (Welsh Essential) 1 Grade 6 Permanent Education & Lifelong ED50010319 Senior Admissions Officer 0 Grade 6 Permanent Learning Economic Development ET50219575 Front of House Supervisor (Welsh Essential) 0 Grade 5 Permanent Resources RS50243472 Rent Smart Wales - Enforcement Officer 0 Grade 6 Permanent Planning Transport & ST50009948 Registrar - Welsh Essential 0 Grade 6 Permanent Environment Housing & Communities CS50006204 Benefit Trainee (Welsh Essential) 0 Grade 3 Temporary
Page 107 Page Appendix 4 – Directorate Delivery Plans - Delivering the Welsh Language Standards 2018 - 2019 Planning, Transport & Environment [City Operations] Objective As part of ongoing activities a review Welsh language Compliancy within the Planning, Transport and Environment directorate, will be completed by March 31st 2019. This will inform the directorate of shortfalls and opportunities. Welsh language standards have been adopted holistically across the directorate. However, it must be noted that resource limitations e.g. lack of welsh speakers in some face to face situations has an impact; but mitigations are implemented upon request / need; such as Welsh speakers made available from other sources. Welsh Matters // Materion Cymraeg brief is distributed to the directorate (Planning, Transport and Environment) officers are encouraged to use it as a resource and adopt the principles prescribed within. Officers are encouraged to take up any Welsh Language training opportunities. A new Welsh language coordinator has been appointed for Planning, Transport & Environment. People & Communities [Communities Housing & Customer Services] Objective Forms & Documents: Conduct an audit to ensure that the following are bilingual:
Page 108 Page Agendas and minutes for meetings, conferences and seminars that are open to the public; Licences; Certificates; Brochures; Leaflets, pamphlets or cards; Policies, strategies, annual reports and plans; Guidelines, Codes of Practice and Rules; Press Statements, record your findings and prepare an Improvement Plan (or IACTs) to address any areas of noncompliance Welsh Language Awareness: Ensure that all staff with access to a PC complete the Welsh language awareness e-training on Cardiff Learning Pool site Awarding Grants: Ensure that all grantees are aware of the requirement to comply with the Welsh language standards in so far as they relate to the provision of the service(s) and record how the information has been circulated. Conduct an internal audit to ensure that grantees are aware of how the standards relate to their service and record the results including any additional improvement measures. Education Courses: Assess the need for all education courses to be delivered in Welsh and publish this information on the Council’s website. Ensure that all staff responsible for arranging education courses are aware of the requirement to assess the need for the courses to be delivered in Welsh and evidence how this has been achieved. Reception Services: Identify all reception services and ensure that they are delivering bilingual services (or are aware of the process if no Welsh speaker is available) by conducting a mystery shopper exercise. Put measures in place to address any instances of non-compliance. Ensure that all staff are made aware of the Bilingual Reception Service Guidance. Signs, Notices & Display Material: Conduct an audit to ensure that all existing signs are bilingual and create new Improvement Actions to address any instances of non- compliance. Ensure that all staff are aware of the requirement to have bilingual signs and notices with the Welsh text positioned first (all signs after 30th March 2016) and evidence how this has been achieved. Websites, Online Services & Social Media: Conduct an audit to ensure that all websites are bilingual and put measures in place to address any instances of non-compliance. Ensure that all staff are aware of the requirement that all social media accounts must be bilingual and operate bilingually and record how this information has been circulated
Public Events: Ensure that all public events organised or funded by us are bilingual by creating a checklist of the following bilingual requirements for each event: Publicity material, signage, audio announcements and services offered to persons attending the event and ensuring that accurate and up to date records are kept that each element is bilingual for each event. Meetings: Ensure that all staff are made aware of the Guidance for Holding Meetings and record how the information has been circulated. Conduct an internal audit to Page | 1 ensure that staff are aware of the guidance including offering language choice and arranging a simultaneous translator as required. Record the results of the audit including additional improvement measures for any non-compliance found. Telephone Calls: Ensure that all staff have received and are aware of the process for dealing with Welsh language calls and record how the information has been circulated. Conduct an internal audit to ensure that staff are following the agreed process as specified in the guidance including answering the phone bilingually and transferring correctly. Record the results of the audit including additional improvement measures for any non-compliance found. Correspondence: Create a data-base of an individual’s language choice (Welsh/English) and /or ensure that you have a process in place for recording language choice e.g. SAP CRM. Please record the database or process you have in place. Conduct an audit to ensure that all standard letters and emails are sent bilingually and include a statement regarding language choice. Record the results of the audit including additional improvement measures for any noncompliant letters and/or emails. Economic Development Objective Documents: Bilingual Agendas and minutes for meetings • conferences and seminars that are open to the public. • Licences • Certificates • Brochures • Leaflets, pamphlets or cards • Policies, strategies, annual reports and plans • Guidelines, Codes of Practice and Rules • Press Statements. All staff with access to a PC must complete the Welsh language awareness e-training on Cardiff Learning Pool site RECEPTION SERVICES - All reception services in the Directorate must deliver bilingual services (or are aware of the process if no Welsh speaker is available). All staff should be aware of the Bilingual Reception Service Guidance SIGNS, NOTICES & DISPLAY MATERIAL - All signs must be bilingual and any new signs produced must have the Welsh text positioned first (all signs after 30th March 2016).
Page 109 Page WEBSITES, ONLINE SERVICES & SOCIAL MEDIA - All websites linked to the Directorate must be bilingual. Also all social media accounts must be bilingual and operate bilingually. PUBLIC EVENTS - Ensure that all public events organised or funded by us are bilingual – Please see attached checklist to be used for ALL EVENTS. MEETINGS: All staff should be aware of the Guidance for Holding Meetings. This includes offering language choice and arranging a simultaneous translator as required. TELEPHONE CALLS: All staff within your Directorate should be aware of the process for dealing with Welsh language calls. The agreed process includes answering the phone bilingually and transferring correctly. CORRESPONDENCE: Keep a record or create a database of an individual’s language choice (Welsh/English) and /or ensure that you have a process in place for recording language choice e.g. SAP CRM.
Education Objective The Directorate will be undertaking a compliance audit against the new Welsh language standards. This will inform an improvement plan to deliver the required changes in order of priority. Governance & Legal Services Objective Welsh Matters // Materion Cymraeg brief is distributed to the directorate officers are encouraged to use it as a resource and adopt the principles prescribed within. Officers are encouraged to take up any Welsh Language training opportunities. Following a complaint to the Welsh Language commissioner, develop work instructions to enable Committee Minutes and Agendas to be published in Welsh in a timely manner.
Resources Objective Recruit a Welsh Language Trainer (Grade 7) into Cardiff Academy on a cost recovery basis to sustain the role until 2020/21 Cabinet Office work to ensure that Bilingual Cardiff receive all requests for translation in relation to Modern Gov as soon as is possible in order to ensure decision making is open, transparent and bilingual. Undertake an audit of Welsh speakers in Resources Identify/communicate who key welsh speakers are in Service to redirect customers if they wish to communicate in welsh Identify if we have any welsh essential posts/requirements Ensure all staff (with PC access) carry out the Welsh Language Awareness e-learning module Where appropriate: Reception Services: Identify all reception services and ensure that they are delivering bilingual services (or are aware of the process if no Welsh speaker is available) by conducting a mystery shopper exercise. Put measures in place to address any instances of non-compliance. Ensure that all staff are made aware of the Bilingual Reception Service Guidance. Where appropriate: Websites, Online Services & Social Media: Conduct an audit to ensure that all websites are bilingual and put measures in place to address any instances of non-compliance. Page 110 Page Ensure that all staff are aware of the requirement that all social media accounts must be bilingual and operate bilingually and record how this information has been circulated Where appropriate: Telephone Calls: Ensure that all staff have received and are aware of the process for dealing with Welsh language calls and record how the information has been circulated. Conduct an internal audit to ensure that staff are following the agreed process as specified in the guidance including answering the phone bilingually and transferring correctly. Record the results of the audit including additional improvement measures for any non-compliance found.
Where appropriate: Correspondence: Create a data-base of an individual’s language choice (Welsh/English) and /or ensure that you have a process in place for recording language choice e.g. SAP CRM. Please record the database or process you have in place. Conduct an audit to ensure that all standard letters and emails are sent bilingually and include a statement regarding language choice. Record the results of the audit including additional improvement measures for any noncompliant letters and/or emails.
Where appropriate: Forms & Documents: Conduct an audit to ensure that the following are bilingual: Agendas and minutes for meetings, conferences and seminars that are open to the public; Licences; Certificates; Brochures; Leaflets, pamphlets or cards; Policies, strategies, annual reports and plans; Guidelines, Codes of Practice and Rules; Press Statements, record your findings and prepare an Improvement Plan (or IACTs) to address any areas of noncompliance Where appropriate: Meetings: Ensure that all staff are made aware of the Guidance for Holding Meetings and record how the information has been circulated. Conduct an internal audit to ensure that staff are aware of the guidance including offering language choice and arranging a simultaneous translator as required. Record the results of the audit including additional improvement measures for any non compliance found Where appropriate:
Signs, Notices & Display Material: Conduct an audit to ensure that all existing signs are bilingual and create new Improvement Actions to address any instances of non-compliance. Ensure that all staff are aware of the requirement to have bilingual signs and notices with the Welsh text positioned first (all signs after 30th March 2016) and evidence how this has been achieved. Social Services
Objective - Increase opportunities for people to receive Health & Social Care in Welsh by: Ensuring that an Active Offer of Welsh language services is communicated to all Social Services staff and within commissioned services Including Welsh language service provision within third sector and independent contract specifications, service level agreements and grant funding processes Developing plans to maximise ability to provide services in Welsh with current Welsh-speaking staff; where gaps in workforce capacity to deliver series in Welsh are identified these should be reflected in the organisation’s Bilingual Skills Strategy Social Services in Cardiff recognise the importance of meeting Welsh language need as part of routine assessment and care and are committed to providing and developing Welsh language services. Progress made during the year includes: • A Regional Forum is being formed. This will enhance the coordination of Welsh language activity within the service, with partners, and will be key to resolving difficulties / issues in a coordinated way. • Welsh language social work posts are in the process of being created. • Welsh language training opportunities continue to be regularly promoted across the service - from beginner to proficiency training.
Page 111 Page • There are positive examples of social workers who are sensitive to identifying Welsh language needs during their casework with positive results. Further work is required to identify how well this is being done across the service and by non-Welsh speaking social workers. • 60 Welsh speakers in the Directorate.
Appendix 5 …………………… Directorate Welsh Language Standards Assurance Statement – 2019/20
Assurance Statements 1. Not in place 2. Limited Application 3. Mixed Application 4. Strong Application 5. Embedded
No evidence of effective Some evidence of application, Mixed evidence of effective Clear evidence of effective Clear evidence of effective delivery. but the effectiveness of application, with some good application throughout the application embedded into all delivery is limited. evidence and some gaps in directorate on a consistent operations and consistently application or evidence. basis and, where applicable, applied throughout the through all collaborations and directorate and, where partnerships. applicable, through all collaborations and partnerships. 1. Reception Services ☐ ☐ ☐ ☐ ☐ • I have Identified all reception services and ensured that they are delivering bilingual Please provide supporting comments, examples, evidence/audits and exceptions, and any actions taken as a result of complaints/investigations services (or are aware of the process if no Welsh speaker is available) by conducting a undertaken by the Welsh Language Commissioner. mystery shopper exercise. • I have put measures in place to address any instances of non-compliance. • I have ensured that all staff are made aware of the Bilingual Reception Service Guidance.
2. Websites, Online Services & Social Media ☐ ☐ ☐ ☐ ☐ • I have conducted an audit to ensure that all websites and social media accounts are Please provide supporting comments, examples, evidence/audits and exceptions, and any actions taken as a result of complaints/investigations Page 112 Page bilingual and put measures in place to address any instances of non-compliance. undertaken by the Welsh Language Commissioner. • I have ensured that all staff are aware of the requirement that all social media accounts must be bilingual and operate bilingually and have recorded how this information has been circulated.
3. Telephone Calls ☐ ☐ ☐ ☐ ☐ • I have ensured that all staff have received and are aware of the process for dealing with Please provide supporting comments, examples, evidence/audits and exceptions, and any actions taken as a result of complaints/investigations Welsh language calls and have recorded how the information has been circulated. undertaken by the Welsh Language Commissioner. • I have conducted an internal audit to ensure that staff are following the agreed process as specified in the guidance including answering the phone bilingually and transferring correctly. The results of the audit have been recorded, including additional improvement measures for any non-compliance found.
4. Correspondence ☐ ☐ ☐ ☐ ☐ • I have conducted an audit to ensure that all standard letters and emails are (a) sent Please provide supporting comments, examples, evidence/audits and exceptions, and any actions taken as a result of complaints/investigations bilingually or in accordance with language choice undertaken by the Welsh Language Commissioner. Please record the database or process you have in place (b) that all external correspondence (excluding emails) include a statement regarding language choice (c) each team has a process in place to deal with Welsh correspondence. • The results of the audit have been recorded, including additional improvement measures for any noncompliant letters and/or emails.
5. Forms & Documents ☐ ☐ ☐ ☐ ☐ • I have conducted an audit to ensure that the following are bilingual: Please provide supporting comments, examples, evidence/audits and exceptions, and any actions taken as a result of complaints/investigations Agendas and minutes for meetings, conferences and seminars that are open to the undertaken by the Welsh Language Commissioner, public; Licences; Certificates; Brochures; Leaflets, pamphlets or cards; Policies, strategies, annual reports and plans; Guidelines, Codes of Practice and Rules; Press Statements. • I have recorded the findings and prepared an Improvement Plan (or IACTs) to address any areas of noncompliance. Appendix 5 Assurance Statements 1. Not in place 2. Limited Application 3. Mixed Application 4. Strong Application 5. Embedded
No evidence of effective Some evidence of application, Mixed evidence of effective Clear evidence of effective Clear evidence of effective delivery. but the effectiveness of application, with some good application throughout the application embedded into all delivery is limited. evidence and some gaps in directorate on a consistent operations and consistently application or evidence. basis and, where applicable, applied throughout the through all collaborations and directorate and, where partnerships. applicable, through all collaborations and partnerships. 6. Meetings. ☐ ☐ ☐ ☐ ☐ • I have ensured that all staff are made aware of the Guidance for Holding Meetings and Please provide supporting comments, examples, evidence/audits and exceptions, and any actions taken as a result of complaints/investigations have recorded how the information has been circulated. undertaken by the Welsh Language Commissioner. • I have conducted an internal audit to ensure that staff are aware of the guidance including offering language choice and arranging a simultaneous translator as required. • The results of the audit have been recorded, including additional improvement measures for any non-compliance found.
7. Signs, Notices & Display Material ☐ ☐ ☐ ☐ ☐ • I have conducted an audit to ensure that all existing signs are bilingual and created new Please provide supporting comments, examples, evidence/audits and exceptions, and any actions taken as a result of complaints/investigations Improvement Actions to address any instances of non-compliance. undertaken by the Welsh Language Commissioner. • I have ensured that all staff are aware of the requirement to have bilingual signs and notices with the Welsh text positioned first (all signs after 30th March 2016) and can evidence how this has been achieved.
Page 113 Page 8. Public Events ☐ ☐ ☐ ☐ ☐ • I have ensured that all public events organised or funded by us are bilingual by creating Please provide supporting comments, examples, evidence/audits and exceptions, and any actions taken as a result of complaints/investigations a checklist of the following bilingual requirements for each event: Publicity material, undertaken by the Welsh Language Commissioner. signage, audio announcements and services offered to persons attending the event and ensuring that accurate and up to date records are kept that each element is bilingual for each event
9. Welsh Language Awareness ☐ ☐ ☐ ☐ ☐ • I have ensured that all staff with access to a PC have completed the Welsh Language Please provide supporting comments, examples, evidence/audits and exceptions, and any actions taken as a result of complaints/investigations awareness e-training on the Cardiff Learning Poll site. undertaken by the Welsh Language Commissioner. [http://cardiff.learningpool.com/course/view.php?id=540#section-2]
Appendix 5 Annual Welsh Language Standards Statement 2019/20 - Significant Issues
SIGNIFICANT ISSUES
The following are recognised as significant issues which have occurred during the financial period 2019/20 within the Directorate for which I am responsible, which may be considered appropriate for inclusion in the Council’s Annual Welsh Language Report 2019/20. If the Welsh Language Commissioner has investigated a complaint into an area of work within your Directorate please note it here.
The co-ordinated responses of the Assurance Statements will be reviewed and presented to Senior Management Team.
Significant issue Action implemented / proposed
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Alternatively,
No significant issues identified
Declaration
The information and responses provided in this statement are given to the best of my knowledge for the financial year 2019/20 (To date).
Signed by:
Designation:
Date:
Appendix 6 – Welsh Language Commissioner Assurance Report 2017-18. Cardiff Council Performance
Cardiff Council Performance National Performance Response to Enquiries that received a reply (in any language): Enquiries that received a reply (in any language): correspondence • 3 of 3 Welsh e-mail enquiries / 2 of 3 English e -mail enquiries; • 75% of Welsh e-mail enquiries / 80% of English e-mail • 3 of 3 Welsh Facebook enquiries / 3 of 3 English Facebook enquiries; enquiries. • 51% of Welsh Facebook enquiries / 49% of English Facebook enquiries. Enquiries that received a reply in Welsh: • 3 of 3 Welsh e-mail enquiries; Enquiries that received a reply in Welsh: • 2 of 3 Welsh Facebook enquiries. 1 • 93% of Welsh e-mail enquiries; • 95% of Welsh Facebook enquiries. Average time taken to reply: • Welsh e-mails – 0.7 days / English e-mails – 0.5 days; Average time taken to reply: • Welsh Facebook enquiries – 0.3 days / English Facebook • Welsh e-mails – 2.1 days / English e-mails – 1.8 days; enquiries – 0.3 days. • Welsh Facebook enquiries – 1.2 days / English Page 115 Page Facebook enquiries – 0.8 days. Replies that answered the enquiry fully: • 3 of 3 Welsh e-mail enquiries / 2 of 3 English e-mail enquiries; Replies that answered the enquiry fully: • 2 of 3 Welsh Facebook enquiries / 3 of 3 English Facebook • 92% of Welsh e-mail enquiries / 97% of English e-mail enquiries. enquiries; • 96% of Welsh Facebook enquiries / 98% of English Replies that included additional information or documentation: Facebook enquiries. • 2 of 3 Welsh e-mail enquiries / 2 of 3 English e-mail enquiries; • 2 of 3 Welsh Facebook enquiries / 3 of 3 English Facebook Replies that included additional information or enquiries. documentation: • 30% of Welsh e-mail enquiries / 49% of English e-mail Replies that included a statement about contacting the organisation enquiries; in Welsh: • 33% of Welsh Facebook enquiries / 60% of English • 3 of 3 Welsh e-mail enquiries / 2 of 3 English e-mail enquiries; Facebook enquiries. • 0 of 6 Facebook enquiries. Replies that included a statement about contacting the organisation in Welsh:
1 Correspondence The Welsh Facebook message that received an English response was a general enquiry regarding how to make a noise complaint.
Replies that treated the Welsh language less favourably than the • 57% of Welsh e-mail enquiries / 53% of English e-mail English language (appearance / format / prominence): enquiries; • 0 of 3 Welsh e-mail enquiries; • none of the replies to Facebook enquiries. • 0 of 3 Welsh Facebook enquiries. Replies that treated the Welsh language less favourably than the English language (appearance / format / prominence): • 13% of Welsh e-mail enquiries; • none of the Welsh Facebook enquiries.
responses to The receptionist greeted the caller in Welsh in 3 of 3 calls. The receptionist greeted the caller in Welsh in 89% of calls. phone calls The organisation made the caller aware that a Welsh language service The organisation made the caller aware that a Welsh language was available at the start of 3 of 3 calls. service was available at the start of 86% of calls. Page 116 Page The enquiry was dealt with entirely in Welsh in 2 of 3 calls. 90% of the organisations that are required to ensure that phone calls are dealt with entirely in Welsh succeeded in doing so. 3 of 3 automated services offered Welsh language options. 98% of automated services offered Welsh language options. Callers had to ask for a Welsh language service during 3 of 3 calls. Callers had to ask for a Welsh language service during 19% of calls. The organisation’s attitude towards the attempt to use Welsh was positive during 3 of 3 calls. The organisation’s attitude towards the caller’s attempt to use Welsh was positive during 86% of calls. self-service The council was not part of the survey 100% of the self-service machines that were tested operated machines fully in Welsh.
54% of the self-service machines made an active offer with regard to using Welsh. signs 3 of 3 signs viewed were available in Welsh. 82% of the signs viewed were available in Welsh.
0 of 3 signs treated the Welsh language less favourably than the English 15% of signs treated the Welsh language less favourably than language. the English language.
The Welsh text was likely to be read first on 3 of 3 signs. The Welsh text was likely to be read first on 67% of signs. receptions 2 A Welsh or bilingual greeting was received at 0 of 3 visits to receptions. A Welsh or bilingual greeting was received at 39% of visits to receptions. A basic enquiry in Welsh received a reply in Welsh at 0 of 3 visits. A basic enquiry in Welsh received a reply in Welsh in 37% of At 3 of 3 visits to receptions a sign was seen that indicated that visitors instances. could use Welsh. At 60% of visits to receptions a sign was seen that indicated At 2 of 3 visits, Welsh-speaking staff wore a badge indicating that they that visitors could use Welsh. could speak Welsh. At 46% of visits, Welsh-speaking staff wore a badge indicating that they could speak Welsh. meetings and For the public meeting attended, the organisation had not stated in For only 2 of the 10 public meetings attended had events3 promotional material that people were welcome to use Welsh during the organisations stated in promotional material that people were meeting. welcome to use Welsh during the meeting.
A simultaneous translation service was not available at the public meeting At only 5 of the 10 public meetings attended was a attended. simultaneous translation service available. Page 117 Page At the public meeting attended, the written material displayed was At only half of meetings where written material was displayed available in Welsh. was such material displayed in Welsh.
At the public meeting attended, written material was not displayed in At public events, written material had been displayed in Welsh Welsh, and audio announcements were not made in Welsh. 76% of the time, but audio announcements were made in Welsh at only 18% of applicable events.
2 Reception Services Reception visited: County Hall Visit 1: The Welsh speaking staff member was on the phone at the time. The other member of staff was able to understand the general enquiry (regarding recycling bags) but was not able to respond in Welsh. Visit 2: Reception staff were not able to provide a Welsh Service. Visit 3: The Welsh-speaking staff Member was on the phone at the time.
3 Meetings 1. Meeting regarding extending the alcohol licence of the Tramshed, Grangetown at 10am on 06.04.18 2. Jobs Fair City Hall 07.03.18 – All job tables were in English only
promotional 1 of 1 poster was available in Welsh. 78% of posters were available in Welsh. material 1 of 1 leaflet was available in Welsh. 79% of leaflets were available in Welsh. 1 of 1 video was available in Welsh. 60% of videos were available in Welsh. rules, forms, and 2 of 2 sets of rules were available in Welsh. 70% of rules were available in Welsh. official notices 2 of 2 forms were available in Welsh. 79% of forms were available in Welsh. 2 of 2 official notices were available in Welsh. 69% of official notices were available in Welsh. 0 of 2 official notices displayed the Welsh text first.4 9% of official notices displayed the Welsh text first.
corporate identity 3 of 3 examples of the organisation’s corporate identity were available in 88% of organisations had a Welsh language corporate identity. (i.e. logos) Welsh. 12% of logos that appeared in Welsh treated the Welsh 0 of 3 examples of the organisation’s corporate identity treated the Welsh language less favourably than the English language. language less favourably than the English language. apps The council was not part of the survey On 62% of the apps viewed, all of the pages tested (a Page 118 Page maximum of 10) were available in Welsh, with a further 14% available partly in Welsh.
89% of the apps that were available in Welsh made an active offer with regard to using Welsh.
25% of the applicable apps that were available in Welsh treated the Welsh language less favourably than the English language when publishing material (such as information sheets, videos, or audio clips). Annual reports On 12/07/2018, the organisation had published an annual Welsh language On 12/07/2018, 21 of 26 organisations had published an (no. 1 regulations) standards report. annual Welsh language standards report, and a small minority were still in draft form. Two further reports were received by e- The report: mail, without having been approved. • included the number of complaints; • included the number of staff with Welsh language skills; Of the 23 reports checked: • reported fully on the number of new and vacant posts categorised • 23 had reported on the number of complaints; as ones requiring Welsh language skills;
4 Office Notices with the English text displayed first 1. Community Hub Timetable – website link with the English timetable followed by the Welsh timetable 2. Results of the UK Parliamentary Elections – Political party names listed Bilingually with English text displayed first
• included the number of staff who had attended specific training • 23 had reported on the number of staff with Welsh courses offered in Welsh. language skills; • 19 had reported fully on the number of new and vacant posts categorised as ones requiring Welsh language skills; • 14 had reported on the number of staff who had attended specific training courses offered in Welsh, although some had not reported fully.
Page 119 Page CARDIFF COUNCIL
Equality Impact Assessment Corporate Assessment Template
Policy/Strategy/Project/Procedure/Service/Function Title:
Revised Bilingual Cardiff Strategy Action Plan
New/Existing/Updating/Amending:
Updating/Amending
Who is responsible for developing and implementing the Policy/Strategy/Project/Procedure/Service/Function?
Name: Job Title: Ffion Gruffudd Head of Bilingual Cardiff Dylan Hughes Bilingual Cardiff Business Manager Service Team: Service Area: Bilingual Cardiff People and Communities Assessment Date: 22.05.19
1. What are the objectives of the Policy/Strategy/Project/Procedure/ Service/Function?
“Our vision is to develop a truly bilingual Cardiff. A Cardiff where our citizens can live, work and play, as well as access services and support in Welsh or English equally. A capital city where bilingualism is promoted as something completely natural, and where the Welsh language is protected and nurtured for future generations to use and enjoy.”
The objectives within the Bilingual Cardiff Strategy Action Plan aim to realise this vision.
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2. Please provide background information on the Policy/Strategy/Project/ Procedure/Service/Function and any research done [e.g. service users’ data against demographic statistics, similar EIAs done etc.]
The Welsh Language (Wales) Measure 2011 established a legal framework to impose duties on certain organisations to comply with standards in relation to the Welsh language by way of sub-legislation (Welsh Language [No.1] Regulation Standards 2015). The standards issued to the City of Cardiff Council are listed in ‘The City of Cardiff Council Compliance Notice – Section 44 Welsh Language (Wales) Measure 2011.
Standard 145 of the Welsh Language Standards (No.1) Regulations 2015 required the Council to produce and publish a five-year strategy by the 30th of September 2016 which sets out how we will promote and facilitate the use of Welsh. This strategy included a target to increase the number of Welsh speakers within Cardiff as well as specific actions to facilitate the use of the language in line with the Welsh Government’s then Welsh Language Strategy 2012—17 and the draft strategy (now adopted) of: A million Welsh speakers by 2050.
Welsh Language Standard 145 states:
You must produce, and publish on your website, a 5-year strategy that sets out how you propose to promote the Welsh language and to facilitate the use of the Welsh language more widely in your area; and the strategy must include (amongst other matters) (a) a target (in terms of the percentage of speakers in your area) for increasing or maintaining the number of Welsh speakers in your area by the end of the 5 year period concerned, and (b) a statement setting out how you intend to reach that target; and you must review the strategy and publish a revised version on your website within 5 years of publishing a strategy (or of publishing a revised strategy).
The strategy includes a target to increase the number of Welsh speakers within Cardiff over a five-year period in line with the Welsh Government’s vision for a million Welsh speakers by 2050. In order for Cardiff to play its part in achieving this vision, we have set a target to increase the number of Welsh speakers in Cardiff by 15.9% to 42,584 by the 2021 Census. This will primarily be achieved through the Welsh in Education Strategic Plan 2017-2020.
This updated Action Plan follows on from a full review of the Strategy undertaken in 2018 and reflects recommendations noted in that review.
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3 Assess Impact on the Protected Characteristics
3.1 Age Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative/] on younger/older people?
Yes No N/A Up to 18 years 18 - 65 years Over 65 years
Please give details/consequences of the differential impact, and provide supporting evidence, if any.
The Action Plan has the potential to deliver improved access to Welsh language services, together with any relevant information and support, to all age groups in terms of actions, targets and partners along with delivery timescales.
What action(s) can you take to address the differential impact?
None required.
3.2 Disability Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on disabled people?
Yes No N/A Hearing Impairment Physical Impairment Visual Impairment Learning Disability Long-Standing Illness or Health Condition Mental Health Substance Misuse Other
Please give details/consequences of the differential impact, and provide supporting evidence, if any.
The Action Plan has the potential to deliver improved access to specialist Welsh language disability services, together with any relevant information and support, to any individual or their families/carers/support workers, from all partner organisations involved.
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What action(s) can you take to address the differential impact?
None required.
3.3 Gender Reassignment Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on transgender people?
Yes No N/A Transgender People (People who are proposing to undergo, are undergoing, or have undergone a process [or part of a process] to reassign their sex by changing physiological or other attributes of sex)
Please give details/consequences of the differential impact, and provide supporting evidence, if any.
The Action Plan has the potential to deliver improved access to specialist Welsh language services, together with any relevant information and support, to any individual or their families, from all partner organisations involved, whether that individual is considering, or in the process of transitioning, or has transitioned.
What action(s) can you take to address the differential impact?
None required.
3.4. Marriage and Civil Partnership Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on marriage and civil partnership?
Yes No N/A Marriage Civil Partnership
Please give details/consequences of the differential impact, and provide supporting evidence, if any.
The Action Plan has the potential to deliver improved access to Welsh language Registration services, together with any relevant information and support, to any individuals who wish to marry or enter into a civil partnership for example.
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What action(s) can you take to address the differential impact?
None required.
3.5 Pregnancy and Maternity Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on pregnancy and maternity?
Yes No N/A Pregnancy Maternity
Please give details/consequences of the differential impact, and provide supporting evidence, if any.
The Action Plan has the potential to deliver improved access to specialist Welsh language services, together with any relevant information and support, to any individual or their families in terms of pregnancy and maternity issues.
What action(s) can you take to address the differential impact?
None required.
3.6 Race Will this Policy/Strategy/Project//Procedure/Service/Function have a differential impact [positive/negative] on the following groups?
Yes No N/A White Mixed / Multiple Ethnic Groups Asian / Asian British Black / African / Caribbean / Black British Other Ethnic Groups
Please give details/consequences of the differential impact, and provide supporting evidence, if any.
The Action Plan has the potential to deliver improved access to Welsh language services, together with any relevant information and support, to any individual or family, regardless of their ethnic origin. The Welsh language belongs to, and is available to all communities living and working in Cardiff and to those visiting.
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Equality Impact Assessment Corporate Assessment Template
The Action Plan also supports the work within the following Council policies and statutory duties:
• Cardiff Council’s Strategic Equality Objective 7 (Build strong and cohesive communities where people feel safe, and able to celebrate Cardiff’s diversity) • Well-being of Future Generations (Wales) Act 2015’s Aim of a Wales of Cohesive Communities.
What action(s) can you take to address the differential impact?
None required.
3.7 Religion, Belief or Non-Belief Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on people with different religions, beliefs or non-beliefs?
Yes No N/A Buddhist Christian Hindu Humanist Jewish Muslim Sikh Other
Please give details/consequences of the differential impact, and provide supporting evidence, if any.
As with Race shown above, the Action Plan has the potential to deliver improved access to Welsh language services, together with any relevant information and support, to any individual or family, regardless of their religious beliefs and also supports the work within the following Council policies and statutory duties:
• Cardiff Council’s Strategic Equality Objective 7 (Build strong and cohesive communities where people feel safe, and able to celebrate Cardiff’s diversity) • Well-being of Future Generations (Wales) Act 2015’s Aim of a Wales of Cohesive Communities.
What action(s) can you take to address the differential impact?
None required.
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3.8 Sex Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on men and/or women?
Yes No N/A Men Women
Please give details/consequences of the differential impact, and provide supporting evidence, if any.
The Action Plan has the potential to deliver improved access to Welsh language services, together with any relevant information and support, to any individual or family, regardless of their gender.
What action(s) can you take to address the differential impact?
None required.
3.9 Sexual Orientation Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on the following groups?
Yes No N/A Bisexual Gay Men Gay Women/Lesbians Heterosexual/Straight
Please give details/consequences of the differential impact, and provide supporting evidence, if any.
The Action Plan has the potential to deliver improved access to Welsh language services, together with any relevant information and support, to any individual or family, regardless of their sexual orientation.
What action(s) can you take to address the differential impact?
None required.
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3.10 Welsh Language
Will this Policy/Strategy/Project/Procedure/Service/Function have a differential impact [positive/negative] on Welsh Language?
Yes No N/A Welsh Language
Please give details/consequences of the differential impact, and provide supporting evidence, if any.
The Action Plan will deliver improved access to Welsh language services as by its very nature, the Strategy and Plan jointly aim to develop a truly bilingual Cardiff where citizens can access services and support in Welsh or English equally.
What action(s) can you take to address the differential impact?
None required.
4. Consultation and Engagement What arrangements have been made to consult/engage with the various Equalities Groups?
Internal consultees included: • Welsh Language Coordinators and Champions group, • Bilingual Cardiff member Working Group, • Policy Review & Performance Committee • Senior Management Team
External consultees included: Cardiff University, Cardiff and the Vale Health Board, Menter Caerdydd, CAVC, Mudiad Meithrin, Coleg Cymraeg Cenedlaethol, Urdd Gobaith Cymru.
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5. Summary of Actions [Listed in the Sections above]
Groups Actions Age Disability Gender Reassignment Marriage & Civil Partnership Pregnancy & Maternity None required, the Action Plan by its very nature Race will have a positive impact on all Welsh speakers Religion/Belief and learners without impacting negatively on non- Sex Welsh speakers. Sexual Orientation Welsh Language Generic Over-Arching [applicable to all the above groups]
6. Further Action Any recommendations for action that you plan to take as a result of this Equality Impact Assessment (listed in Summary of Actions) should be included as part of your Service Area’s Business Plan to be monitored on a regular basis.
7. Authorisation The Template should be completed by the Lead Officer of the identified Policy/Strategy/Project/Function and approved by the appropriate Manager in each Service Area.
Completed By: David Thomas Date: 22-05-2019 Designation: Welsh Translator Approved By: Dylan Hughes Designation: Bilingual Cardiff Business Manager Service Area: People & Communities – Bilingual Cardiff
7.1 On completion of this Assessment, please ensure that the Form is posted on your Directorate’s Page on CIS - Council Wide/Management Systems/Equality Impact Assessments - so that there is a record of all assessments undertaken in the Council.
For further information or assistance, please contact the Equality Team on 029 2087 2536 / 3262 or email [email protected]
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CARDIFF COUNCIL CYNGOR CAERDYDD
COUNCIL : 20 JUNE 2019
CABINET PROPOSAL AGENDA ITEM:
SHOPFRONT DESIGN AND SIGNAGE SUPPLEMENTARY PLANNING GUIDANCE (SPG)
Reason for this Report
1. To advise on the outcome of consultation on the Shopfront Design and Signage draft Supplementary Planning Guidance (SPG) and recommend its approval, as amended, by the Council.
Background
2. The Council has a number of SPGs which are prepared to supplement the policies contained in previous adopted plans. In order to ensure conformity with the Cardiff Local Development Plan (LDP) policies (adopted 2016) a programme of SPG to support and amplify the policies in the LDP is being produced. This SPG is the sixth tranche of this programme.
3. Welsh Government guidance encourages local planning authorities to prepare SPG to provide advice on how LDP policies will be implemented. This should help those involved in the development and planning process understand the purpose and objectives of policies and assist the submission of permissible planning applications.
4. SPG must be consistent with planning legislation, Welsh Government guidance and the LDP. It should be prepared in consultation with the public and appropriate interests, and their views should be taken into account before formal Council approval. SPG may be given weight as a material consideration when making decisions on planning applications.
5. From early November to mid December 2018, consultation was undertaken on the SPG, which included the following:
A six week public consultation period A public notice in the local press Copies of the documents were made available to view in all Cardiff Libraries. The consultation was advertised on the Council’s website.
Page 1 of 6 Page 133 6. In addition to the above, Councillors were notified about the current SPG consultation and an email/letter notification was sent out to consultees on the SPG Consultation List. This list includes around 300 formal LDP consultees, businesses, interested groups or individuals who have requested to be kept informed of SPG consultations. The SPG appended to this report contains appendices outlining the specific consultation undertaken, a summary of the representations submitted and the changes made in response.
Shopfront Design and Signage SPG
7. The SPG seeks to outline the Council’s planning policies in terms of the design of new, and alterations to, existing shopfronts and shopfront signage within the city.
8. The authority recognises the role that well designed shopfronts can play in enhancing the character and appearance of buildings and streetscapes throughout the city. The SPG seeks to increase the provision of high quality shopfront design in the future.
9. The key points from the SPG may be considered as follows:
Relates to Policies KP5 (Good Quality and Sustainable Design), EN9 (Conservation of the Historic Environment) and R1-R8 (Retail) of the LDP Identifies key design principles to be taken into consideration in the design of new / alterations to existing shopfronts Seeks that shopfront alterations to older buildings respond to historic context Promotes and encourages the use of Welsh Language and bilingual signage on shopfronts Seeks the integration of community safety and security measures, in a way that does not to impact on the character and appearance of surrounding areas.
10. A wide range and variety of around 50 comments were received through the consultation process, a number of which were replicated by different consultees. These are addressed within an appendix in the SPG. Of the comments received, a number will lead to changes within the final SPG, although these are relatively minor in nature and do not alter the main thrust of the SPG.
11. Many of the comments received were generally supportive in principle of the SPGs aims. Others felt that the proposed standards were too restrictive and some relatively minor or technical points were raised and have been acted upon. A number of comments wished for further strengthening of wording, particularly with regard to Welsh language and bilingual signage.
Page 2 of 6 Page 134 12. In terms of Welsh language / bilingual signage, with regard to the ‘six tests’ associated with the use of planning conditions and particularly where the majority of shopfront signs only relate to company trading names, businesses cannot be required to provide Welsh language / bilingual signage through the planning process. As such, the SPG seeks to raise awareness and actively encourage / promote its use, so that it can be more frequently taken into consideration and, where opportunities arise, incorporated from the outset of new development proposals / planning applications.
13. In addition to the guidance provided through the SPG, for all commercial development applications and/or where signs and notices for the public are required, a recommendation will be included in the Planning Decision Notice which reminds developers of their duties under the Welsh Language (Wales) Measure 2011.
14. Overall, the proposed amended version of the SPG is considered to represent another key element of guidance, which, together with other relevant policies and SPG will provide the necessary framework for the consideration of future proposals.
Wider Related Issues
15. It should be noted that not all adverts (shopfront signs) require advertisement consent if they meet criteria relating to height, font or logo sizes and illumination. Such shopfronts benefit from ‘deemed consent’. The SPG cannot therefore control such signage.
16. There are provisions that Councils can potentially seek to use to extend advert controls, which effectively restrict the scope for ‘deemed consent’. However, to implement such controls, approval would be required from the Welsh Government, who would need to be satisfied of the proposed approach on the basis of evidence of adverse impact on a defined area of special importance.
17. The areas in which it may be possible and expedient to adopt these controls are considered limited, given the high threshold of eligibility criteria (demonstrating adverse impact on amenity in an area of special importance) required to support such an approach.
18. With regard to other means of controlling potentially harmful alterations to shopfronts (e.g. painting), it should be noted that Welsh Government are currently considering relaxing existing regulations to allow Local Authorities to serve Article 4 Directions (which allow a local planning authority to response to the needs of an area by withdrawing certain ‘permitted development’ rights) for all types of development without seeking approval from Welsh Government.
19. It is therefore considered prudent to await the outcome of this consultation prior to seeking to implement any additional advertisement controls. In the interim, officers will assess the extent of the impact of adverts falling within
Page 3 of 6 Page 135 deemed consent, potential areas of special importance where controls could be introduced and which method(s) of control could be appropriate.
Reason for the Recommendation
20. To comply with Welsh Government guidance on the process for preparing Supplementary Planning Guidance.
Legal Implications
21. The Cardiff Local Development Plan (LDP) was adopted on 28 January 2016 and contains policies and proposals which provide the basis for deciding planning applications. The policies in the adopted Cardiff LDP have special status under section 38(6) of the Planning and Compulsory Purchase Act 2004 which means that planning decisions must be taken in accordance with it unless material considerations indicate otherwise.
22. Whilst the LDP contains policies and proposals which provide the basis for deciding planning applications supplementary planning guidance (SPG) can be used as a means of setting out more detailed guidance on the way in which those policies will be applied in particular circumstances or areas. SPG may be taken into account as a material consideration when determining planning applications.
23. In order for a SPG to be given as much weight as possible as a material consideration it must be formulated, prepared and adopted in the proper manner. As noted in the report the Shopfront Design and Signage SPG has been subject to public consultation and where appropriate amendments have been made to reflect the comments received.
24. The Council has to be mindful of the Welsh Language (Wales) Measure 2011 and the Welsh Language Standards when making any policy decisions and consider the impact upon the Welsh Language, the report and Equality Impact Assessment deals with all these obligations. The Council has to consider the Well Being of Future Generations (Wales) Act 2015 and how this strategy may improve the social, economic, environmental and cultural well-being of Wales.
25. The Well-Being of Future Generations (Wales) Act 2015 (‘the Act’) places a ‘well-being duty’ on public bodies aimed at achieving 7 national well- being goals for Wales - a Wales that is prosperous, resilient, healthier, more equal, has cohesive communities, a vibrant culture and thriving Welsh language, and is globally responsible.
26. In discharging its duties under the Act, the Council has set and published well-being objectives designed to maximise its contribution to achieving the national well-being goals. The well-being objectives are set out in Cardiff’s Corporate Plan 2019-22 http://cmsprd.cardiff.gov.uk/ENG/Your- Council/Strategies-plans-and-policies/Corporate- Plan/Documents/Corporate%20Plan%202018-21.pdf When exercising its functions, the Council is required to take all reasonable steps to meet its well-being objectives. This means that the decision makers should Page 4 of 6 Page 136 consider how the proposed decision will contribute towards meeting the well-being objectives and must be satisfied that all reasonable steps have been taken to meet those objectives.
27. The well-being duty also requires the Council to act in accordance with a ‘sustainable development principle’. This principle requires the Council to act in a way which seeks to ensure that the needs of the present are met without compromising the ability of future generations to meet their own needs. Put simply, this means that Council decision makers must take account of the impact of their decisions on people living their lives in Wales in the future. In doing so, the Council must:
Look to the long term Focus on prevention by understanding the root causes of problems Deliver an integrated approach to achieving the 7 national well-being goals Work in collaboration with others to find shared sustainable solutions Involve people from all sections of the community in the decisions which affect them. The decision maker must be satisfied that the proposed decision accords with the principles above; and due regard must be given to the Statutory Guidance issued by the Welsh Ministers, which is accessible using the link: http://gov.wales/topics/people-and-communities/people/future- generations-act/statutory-guidance/?lang=en
28. The Council has to satisfy its public sector duties under the Equalities Act 2010 (including specific Welsh public sector duties) – the Public Sector Equality Duties (PSED). These duties require the Council to have due regard to the need to (1) eliminate unlawful discrimination, (2) advance equality of opportunity and (3) foster good relations on the basis of ‘protected characteristics’. The ‘Protected characteristics’ are: • Age • Gender reassignment • Sex • Race – including ethnic or national origin, colour or nationality • Disability • Pregnancy and maternity • Marriage and civil partnership • Sexual orientation • Religion or belief – including lack of belief.
29. The LDP was subjected to an Equalities Impact Assessment. The SPG supplements and provide guidance on the policies which were prepared within this framework.
Financial Implications
30. No direct financial implications are expected to arise from the adoption of the Shopfront Design and Signage Supplementary Planning Guidance.
HR Implications
31. There are no HR implications arising from this report.
Page 5 of 6 Page 137 CABINET PROPOSAL
Council is recommended to approve the Shopfront Design and Signage Supplementary Planning Guidance as amended and appended to this report.
THE CABINET 16 MAY 2019
The following Appendix is attached:
Appendix A Supplementary Planning Guidance: Shopfront Design and Signage
Page 6 of 6 Page 138
Final Draft (May 2019) Page Shopfront139 Design and Signage SPG – Final Draft (May 2019) | 0
Mae’r ddogfen hon hefyd ar gael yn Gymraeg
This document is also available in Welsh
Page 140Shopfront Design and Signage SPG – Final Draft (May 2019) | 1 Contents
1. Introduction 3
2. Background 5
3. Typical Elements of a Shopfront 7
4. Planning Permissions and Consents that may apply to Shopfronts 9
5. Key Design Principles 10
6. Design Principle A: Existing Streetscape 11
7. Design Principle B: Building Elevations 12
8. Design Principle C: Shop Frontage 13
9. Design Principle D: Traditional Frontages 14
10. Design Principle E: Signage 15
Fascia Boards and Lettering 15
Projecting / Hanging Signs 19
Welsh Language / Bilingual Signage 20
Signs on Doors and Windows 21
Illumination 22
Banners 22
11. Design Principle F: Canopies 23
12. Design Principle G: Community Safety and Security 24
13. Design Principle H: Access 27
Appendix 1: Welsh Language Support for Existing and New Businesses 28
Appendix 2: Portable Advertising (A) Boards and Street Cafes (tables and chairs) Permits 29
Appendix 3: Consultation on the Draft SPG 30
Appendix 4: Summary of Consultation Representations and Responses 31
Page Shopfront141 Design and Signage SPG – Final Draft (May 2019) | 2 1. Introduction
1.1 This Supplementary Planning Guidance (SPG) supplements policies in the adopted Cardiff Local Development Plan 2006-2026 (LDP) relating to high quality shopfront design and signage.
1.2 Welsh Government support the use of SPG to set out detailed guidance on the way in which development plan policies will be applied in particular circumstances or areas. SPG must be consistent with development plan policies and national planning policy guidance. SPG helps to ensure certain policies and proposals are better understood and applied more effectively. They do not have the same status as the adopted development plan but are a material consideration in the determination of planning applications.
1.3 Design policies are embedded throughout the national and local planning policy framework. Welsh Government (WG) guidance includes the following:
Planning Policy Wales (PPW, Edition 10, December 2018)
PPW identifies that good design can protect and enhance environmental quality, help to attract business and investment, promote social inclusion and improve quality of life. At paragraph 3.4 it states that ‘Meeting the objectives of god design should be the aim of all those involved in the development process and applied to all development proposals, at all scales’.
Technical Advice Note (TAN) 12: Design
Paragraph 4.3 emphasises the importance of appraising context, identifying that ‘Understanding the site and its immediate and wider context is the basis of a meaningful and sustainable design response’.
TAN 7: Outdoor Advertisement Control
This TAN describes how outdoor advertisements may be controlled to protect amenity and public safety. It provides advice on the advertisement applications process including on the criteria for dealing with such applications, advertisement control, and the use of advertisements in areas of heritage interest such as conservation areas.
TAN 24: The Historic Environment
Paragraphs 6.8-6.9 note that preserving the character or appearance of conservation areas is a significant consideration in the control of advertisements.
TAN 20: Planning and the Welsh Language
Paragraphs 4.1.1-4.1.2 note that signs can be one method of promoting the distinctive culture of Wales, which is of significance to the identity of individual communities.
Page 142Shopfront Design and Signage SPG – Final Draft (May 2019) | 3
1.4 Cardiff Local Development Plan 2006-2026 (LDP) policies to which this SPG relates include:
Policy KP5 (Good Quality and Sustainable Design) Policy EN9 (Conservation of the Historic Environment) Policies R1-R8 (Retail)
1.5 This guidance relates to all Class A1 (Retail), A2 (Financial and Professional Services) and A3 (Food and Drink) uses across the city. It also extends to other ground floor commercial premises with a fascia sign and / or display window within the Central Shopping Area (CSA), Central Business Area (CBA), Bay Business Area (BBA) and District / Local Centres as defined by the Cardiff Local Development Plan.
Page Shopfront143 Design and Signage SPG – Final Draft (May 2019) | 4 2. Background
2.1 The purpose of this SPG is to seek high quality shopfront and signage design across the city and to indicate the standards and design principles that will be sought when considering planning and advertisement consent applications.
2.2 Well-designed shopfronts can add significant value to Cardiff. They can enhance the character and setting of streets, buildings and public spaces, from high streets, shopping centres and Victorian arcades in the core of the City Centre, through to District and Local Centres at the heart of local communities. This in turn can have an impact on commercial success by increasing the attractiveness of shops and shopping centres to customers.
The Hayes Cardiff City Centre
2.3 In respect of regeneration, recognition of the role of shopfront and signage design should not be underestimated, particularly in District and Local Centres where the quality of design and visual appearance of shopfronts is a key element in building attractive and safer communities.
District Centre Regeneration Loudoun Square, Butetown
Page 144Shopfront Design and Signage SPG – Final Draft (May 2019) | 5
2.4 The promotion of goods and services is a competitive activity which, by its nature, can result in neighbouring shops wanting to appear more attractive, exclusive or different to adjacent premises. This can however lead to the introduction of bigger signs, larger displays, brighter lighting or unusual shopfront features which, if left unchecked, can result in visual clutter and confusion. This does not help the shopper or the retailer and can ultimately detract from the property and the character of the area in which the shop is located.
Advertisements and Deemed Consent
2.5 All advertisements (shopfront signs) require consent, either from the local authority or from the legislation governing adverts [The Town and Country Planning (Control of Advertisement) Regulations 1992]. Where an advert meets all of the criteria set out in the legislation, this is referred to as ‘deemed consent’. For example, many traditional, non-illuminated fascia signs and hanging signs are likely to have deemed consent subject to a number of conditions and limitations such as size.
2.6 It is recognised however that the allowances permitted through ‘deemed consent’ can sometimes appear incompatible and at odds with their surroundings.
Whilst meeting the criteria set out through ‘deemed consent’, shopfronts can sometimes appear at odds with their surroundings, particularly within Conservation Areas
2.7 In this regard, where a business and / or building owner is designing a scheme that would fall within deemed consent, they should use the guidance set out in this SPG when considering their design proposals.
Page Shopfront145 Design and Signage SPG – Final Draft (May 2019) | 6 3. Typical Elements of a Shopfront
3.1 The basic architectural features that make up a shopfront are identified below:
Console Bracket Cornice (Corbel)
Architrave Fascia
Transom Fanlight
Mullion Pilaster
Cill Plinth
Stallriser
Recessed Door
Typical Design Features of a Traditional Shopfront
Architrave Cornice
Fascia
Pilaster
Fanlight
Mullion Transom
Cill
Stallriser
Typical Design Features of a Contemporary Shopfront
Page 146Shopfront Design and Signage SPG – Final Draft (May 2019) | 7
Definition of Terms:
Architrave: A beam that frames the top of a door or window.
Canopy: A sheet of canvas or other material stretched on a frame and used to keep the sun or rain off a shop window or doorway.
Cill: A horizontal beam of stone, wood or metal at the foot of a window opening or doorway.
Cornice: A distinctive horizontal divide between the ground floor and upper floors of the building.
Console Bracket: Decorative features that traditionally allowed for the fascia to be inclined towards
(Corbels) the street. In a more modern context they simply define the ends of the fascia.
Fanlight: A small window over a door or another window.
Fascia: The flat or outwardly sloping section at the top of the shopfront (below the cornice) where the name (and preferably street number) of the shop is located.
Mullion: These provide vertical division between expanses of glass. Mullions should line up above and below a transom level and may reflect the vertical alignment of windows on upper floors. On traditional shopfronts, the base of mullions may be shaped and tie into the architrave.
Pilasters: These are the uprights to either side of the shopfront. They provide vertical framing to the windows / doors and a visual framing between properties.
Plinth: The base course of a pilaster or the projecting base of a wall.
Recessed Door: A door which is set back into the wall or surface to which it is fixed.
Stallriser: A solid panel below the shop window at ground level. They offer a degree of security and protection against damage and provide balance and proportion in the overall design of the shopfront.
Transom: A feature that divides the window horizontally, often between the door and fanlight.
Page Shopfront147 Design and Signage SPG – Final Draft (May 2019) | 8 4. Planning Permissions and Consents that may apply to Shopfronts
4.1 With regard to planning permission:
You will need to apply for full Planning Permission for any alteration to your shopfront which would materially change the appearance of the property. This may include replacement shopfronts and / or the installation of replacement entrance doors, windows and external security measures: www.planningportal.co.uk/wales_en/
Small alterations to your shopfront may not need planning permission, but the alterations must not materially change the external appearance of the property.
If the shop is a listed building (or part of a listed building), you will need to apply for Listed Building Consent to carry out any internal or external alterations. This includes new signage: www.planningportal.co.uk/info/200126/applications/60/consent_types/7
If the alterations to your shopfront will include adding or changing an advertisement or sign (including lettering on a canopy or blind) then you may also need to apply for Advertisement Consent: www.planningportal.co.uk/wales_en/info/3/common_projects/1/adverts_and_signs
4.2 If you decide to change the type of business carried out in your shop or convert the business to another use, you may also need planning permission for the proposed ‘change of use’: www.planningportal.co.uk/wales_en/info/3/common_projects/6/change_of_use
4.3 You will need Building Regulations approval for all works which alter a shop’s structure including: entrance arrangements, changes to fire escapes or alterations that affect the level of access currently provided. Building regulations approval may be required even if planning permission is not: www.planningportal.co.uk/wales_en/info/4/your_responsibilities/48/building_regulations
4.4 Once necessary approvals have been obtained, the use of a reputable shop fitter and sign maker is advised to secure a high quality design using high quality materials. Future maintenance of the shopfront should be considered from the outset of a design proposal.
Enforcement
4.5 The Council seeks full compliance with planning controls in respect of development and the display of advertisements. Undertaking development or displaying advertisements without permission (where required) may result in formal action being pursued against those who have an interest in the land. Such action could result in the issue of an Enforcement Notice and / or prosecution through the Courts.
Page 148Shopfront Design and Signage SPG – Final Draft (May 2019) | 9 5. Key Design Principles
5.1 When designing a new shopfront, or proposing an alteration to an existing premises, there are a series of key design principles to be taken into consideration (each of these elements are explored in more detail in the subsequent chapters of this SPG):
A. Existing Streetscape: Has the proposed design taken into account the rest of the building as well as those adjoining it? Has the design considered the overall character of the immediate environment? Is it part of a group of similar designs? How would the new shopfront fit into the street scene?
B. Building Elevations: Is the scale and design of the shopfront in proportion to the facade of the building? Do the upper floors and shopfront complement one another to create one harmonious building frontage? Does the shopfront span two or more buildings?
C. Shopfrontage: Has consideration been given to how the individual elements of a shopfront can contribute to the overall character of a building and those that surround it? For example, are the proportions of the fascia, stallriser and glazing patterns similar to surrounding buildings?
D. Traditional Frontages: For older buildings: do the proposals respond to the historical context of the shopfront? Are there historic elements that need to be retained and remediated? Are there any historical photos which give clues about the original design of the shopfront? (Adopted Conservation Area appraisals offer a good basis for assessing what characteristics are important).
E. Signage: Is the graphic design style of the signage and any proposed illumination appropriate to the rest of the shopfront, building and streetscape? Does it contain Welsh language?
F. Canopies: If proposed, have they been considered within the overall design of the shopfront and the building as a whole? Are they appropriate to the use of the premises?
G. Community Safety and Security: Do security devices obstruct any architectural features on the building or have a negative visual impact? Have internal security grilles been considered?
H. Access: Does the design allow easy access to all, including, for example, those in wheelchairs, the mobility / sensory impaired, people with learning difficulties and people with pushchairs or trolleys?
PageShopfront 149 Design and Signage SPG – Final Draft (May 2019) | 10 6. Design Principle A: Existing Streetscape
6.1 It is important to consider how shopfronts relate to the character of the street as a whole and how factors such as proportions, materials and detailing relate to and complement surrounding shops and buildings. For instance, stallrisers and fascias may vary to suit different buildings, but they should always respect group value. Bay widths are a key factor which may be shared by an entire parade of shops and pilasters should be retained or reinstated to divide elevations accordingly.
6.2 Special consideration should be given to shopfronts within Conservation Areas and those that form part of, or are located adjacent to a listed building.
Consistency of bay widths and positioning of pilasters across a group frontage - Queen Street
Consistent application of fascias and stallrisers across a group frontage - Clifton Street
Page 150Shopfront Design and Signage SPG – Final Draft (May 2019) | 11 7. Design Principle B: Building Elevations
7.1 Proposals for a shopfront should respect the design of the building into which it is fitted, including its architectural character, age, scale, form and use of materials.
7.2 Structural divisions within the upper storeys of a building should be seen to continue through the shopfront to the ground. Proposals which ignore the separate identity of two adjoining buildings in an attempt to give the appearance of a single shopfront will be strongly resisted.
7.3 In order not to obscure a building’s architectural features, a fascia should not extend above the top of the ground floor, or span more than one building.
7.4 An oversized fascia can have a heavy / dominant appearance and harm the proportions of a shopfront. They are often used to conceal suspended ceilings within the shop, but such a change in level can usually be more subtly overcome through the incorporation of transom lights with opaque glass.
7.5 Where a shopfront opens directly onto a footway, it is often best to include a stallriser as this can help to provide balance to the overall design of the building and provide a hard wearing surface against knocks.
Shopfront does not acknowledge that it Shopfront design has respected the historic character of the spans two historic buildings building and that the ground floor premises span two buildings
PageShopfront 151 Design and Signage SPG – Final Draft (May 2019) | 12 8. Design Principle C: Shop Frontage
8.1 Shopfronts should not be designed in isolation and care should be taken to respect the design of the building into which it is fitted and its neighbours.
8.2 Materials should be compatible with the character of the building and the area. Traditional finishes such as painted timber, glass, render, stone and glazed tile are still the most commonly used materials for good shopfronts and feature in most better quality designs.
8.3 In Conservation Areas, new shopfront designs must as a minimum ‘preserve’ and should ‘enhance’ the local character. Issues of scale, access, relationship to existing townscape, height, form, frontage materials and detailing will all be considered in the assessment of a shopfront proposal.
8.4 New shopfront proposals should enhance architectural merit by removing any earlier ill-considered additions, such as surface cabling, redundant services, alarms and obsolete fittings.
8.5 Stallrisers can be an important characteristic of a group of shops and should be given consideration in the new shopfront design. They can be finished in a variety of materials and the use of hard wearing surfaces can also have maintenance advantages.
8.6 In some instances the use of frameless structural glazing (which precludes the use of a stallriser) may be acceptable. However, the suitability of this type of shopfront will depend on the particular characteristics of the building and area for which it is proposed.
Mill Lane - Shopfront and signage designed around St David’s Dewi Sant – Consistent shopfront the structure of the historic frontage proportions along The Hayes, framed by pilasters and glazed canopies
Page 152Shopfront Design and Signage SPG – Final Draft (May 2019) | 13 9. Design Principle D: Traditional Frontages
9.1 Traditional (Victorian and Edwardian) shopfronts, including historic arcades, contribute significantly to the character and architectural integrity of the City Centre and special regard should be given to their enhancement. The main principles are:
To reinstate lost frontages, To retain and refurbish original shopfronts and architectural features, Where the replacement of a shopfront is deemed necessary, materials and finishes should be sympathetic to the age and character of the building. Traditional joinery details should be adhered to, Doorways and entrances will be expected to be retained in their original form e.g. recessed, or in plain as originally constructed, Externally fitted security shutters on traditional shopfronts are not considered acceptable, Box signs on traditional shopfronts are not considered acceptable, Internally illuminated projecting signs on traditional shopfronts are not considered acceptable.
9.2 Before considering a proposal to alter a traditional shopfront, an evaluation of its quality should be made. If necessary, an investigation should be undertaken in order to establish the quality of any earlier shopfront features which may remain behind later alterations.
9.3 Quality fixtures and fittings should be retained and not discarded. Canopy boxes, ventilation grilles, hanging signs and their brackets, door furniture, tiling and engraved, etched or ‘brilliant’ glass all contribute to the character of historic shopfronts.
City Centre Victorian Arcades - Examples of what can be achieved by undertaking historic research and careful restoration
PageShopfront 153 Design and Signage SPG – Final Draft (May 2019) | 14 10. Design Principle E: Signage
10.1 Signs should complement the character and scale of a building and its context. Too many signs on one shop can create clutter and harm the appearance of a whole street, therefore each unit should only have one fascia sign and one ancillary projecting or hanging sign per street frontage. No additional signage should be displayed on the upper storeys of a building, or on the side or rear elevations.
Fascia Boards and Lettering
10.1.1 Fascia boards should be designed to complement the character, proportion and age of a building and the context of the shopfront.
Lettering and graphics should be moderately sized, centrally placed and not run to the edges of the fascia. A fascia should typically be no deeper than 1/5th of the height of the shopfront.
10.1.2 Materials and lettering should be of a high quality and preferably of a matt finish.
The use of glossy acrylics / plastics and overly bright / highly reflective sheet materials are not considered acceptable on listed buildings, or in the historic setting of a conservation
area.
10.1.3 For traditional buildings, the use of hand painted signage (created by an experienced sign writer, so that the sign has a professional appearance and finish) or individually applied lettering is encouraged.
Page 154Shopfront Design and Signage SPG – Final Draft (May 2019) | 15
10.1.4 To add legibility, the street number of the shop should be incorporated as part of the
overall design.
Within the city centre, Cardiff Bay and conservation areas, fascia signs should not carry extraneous details (e.g. phone number, email address or website information).
10.1.5 New signage should not be oversized or
cover an existing fascia. It should not project forward of a console bracket (Corbel), or project above / below the original fascia.
10.1.6 The standard design and corporate image of high street retailers is not always in keeping with the historical character of a Conservation Area or listed building.
In such circumstances a modification of the
‘house’ style would be sought.
10.1.7 On larger buildings, or in circumstances where a frontage has not historically contained a fascia board, consideration can be given to
applying individual lettering directly onto the building.
The size, position and colour of the lettering will need to be appropriate to the character of the building and should complement / not disrupt existing architectural features.
PageShopfront 155 Design and Signage SPG – Final Draft (May 2019) | 16
10.1.8 Welsh language and bilingual signage can enhance the character of Cardiff and promote the City and its culture.
Options to display signage in both Welsh and
English should be considered as part of shopfront design proposals.
10.1.9 Incorporating advertisements into a fascia can erode the simplicity of a building and make a group of buildings appear cluttered. This approach will not be supported.
10.1.10 Individual letting attached to stone is often preferable to fascia signage on traditional buildings.
10.1.11 A well designed box sign is dependent on a number of factors including size, depth and appropriate lighting technology.
The use of oversized ‘deep projecting’ box fascias will not be supported.
Box signs on traditional shopfronts are not considered acceptable.
Page 156Shopfront Design and Signage SPG – Final Draft (May 2019) | 17
10.1.12 Fascia boards should not be obscured
by other design features, such as retractable canopies when they are in the ‘down’ position.
PageShopfront 157 Design and Signage SPG – Final Draft (May 2019) | 18 Projecting / Hanging Signs
10.2 A proliferation of hanging or projecting signs can create visual clutter, thus undermining the purpose of advertising, particularly if signs are located at different levels. Projecting / hanging signs should be aligned with and situated at the end of the fascia. Across a group of frontage in particular, they should be located at a consistent height.
10.3 It is recommended that projecting signs have a minimum vertical clearance of 2650mm from the underside of the sign to the pavement. The minimum horizontal clearance between the sign and carriageway is 900mm.
10.4 Projecting / hanging signs are not considered acceptable above the ground floor level.
10.5 Projecting signs should not be overly large (i.e. should not exceed 600mm in any dimension) and should not compete with / obscure neighbouring projecting signs in respect of scale or location.
10.6 Proposals for internally illuminated projecting signs will not be supported on traditional shopfronts or listed buildings.
Minimum horizontal SHOP clearance to carriageway 900mm SIGN
Shopfront
Minimum vertical clearance to footway 2650mm
Dimensions for hanging sign clearance Projecting Signage - St Mary Street
10.7 On older buildings, hanging sign brackets may be an original feature and, where of architectural merit, best efforts should be made to retain / restore them. On listed buildings this may be a requirement.
Page 158Shopfront Design and Signage SPG – Final Draft (May 2019) | 19 Welsh Language / Bilingual Signage
10.8 The Welsh language is part of the social fabric and cultural heritage of Wales and Cardiff.
10.9 The ambition of the Welsh Government’s Welsh Language Strategy ‘Cymraeg 2050’ is to see the number of people able to enjoy speaking and using Welsh reach a million by 2050, with the Welsh language forming an integral element of all aspects of everyday life.
10.10 Cardiff Council’s vision through the ‘Bilingual Cardiff Strategy’ is to develop a truly bilingual capital city, and to increase the visibility of the Welsh language across Cardiff.
10.11 Welsh language and bilingual signage enhances the character of Cardiff and promotes the city and its culture. Its use and incorporation into shopfront signage can help to promote businesses / attract customers and will be actively encouraged and supported as part of well-designed shopfront proposals.
10.12 Whilst this SPG relates to shopfronts, the use of Welsh language and bilingual (Welsh & English) signs, notices and displays within shops / buildings is also actively encouraged.
10.13 The design of each shopfront sign will need to be considered on a case-by-case basis, however it should be noted that Welsh text must not be treated less favourably in terms of size, colour, font, prominence, position or location.
10.14 Further guidance on Welsh language support for existing and new businesses, including the role of the Welsh Language Commissioner and guidance on bilingual design / signage is included at Appendix 1.
Examples of bilingual signage with Cardiff city centre
PageShopfront 159 Design and Signage SPG – Final Draft (May 2019) | 20 Signs on Doors and Windows
10.15 Entrances should be legible / well defined and doors should be semi-transparent to enable a clear view into and out of the premises. Wholly transparent doors should be avoided, as these may not be apparent to the partially sighted (this issue is regulated by the Building Regulations: Part N).
10.16 Shopfront designs should not use large expanses of stick-on vinyl images as they can restrict views of inner activities and create blank / inactive frontages within the streetscape.
10.17 Internal arrangements which result in the back of display units being located against windows can also impact on the character and appearance of a street and should be avoided.
10.18 Suspended signage positioned behind and at a distance from the glass can help to retain views into a premises and can provide a more suitable alternative to vinyl overlays.
Stick on vinyl images restrict the ability to see into a shop and can create inactive frontages
Smaller suspended signage can help to retain views of activity within a premises and adds natural surveillance to streets
Page 160Shopfront Design and Signage SPG – Final Draft (May 2019) | 21 Illumination
10.19 In well-lit city centre locations, there should not be a need to light the fascia of a shopfront and a high quality well lit shop window display is likely to have a greater impact than illuminated signage.
10.20 If illumination is proposed, it should be by means of a discreet trough light (an enclosed sign lighting unit using a fluorescent or LED tube) discreetly positioned below the cornice. The extent of the lighting should be limited to the shop’s name and lettering only.
10.21 Backlit fret-cut lettering applied to a solid background may be acceptable in individual circumstances.
10.22 Swan neck lamps, large spotlights and dominant fixtures which creates pools of light and areas of shade are not supported. Intermittent, flashing lighting and moving displays are not permitted.
10.23 Internally illuminated box signs and projecting signs are not acceptable on traditional shopfronts or listed buildings.
10.24 Subtle internal window lighting is encouraged to promote vitality in the street and aid security, especially at night time.
Trough light only extends to shop name Swan neck lamps can appear over dominant
Banners
10.25 Advertising banners require advertisement consent.
10.26 The use of banners can be visually obtrusive and add to visual clutter and confusion. Their use will not be permitted on listed buildings and proposals are not supported in Conservation Areas.
PageShopfront 161 Design and Signage SPG – Final Draft (May 2019) | 22 11. Design Principle F: Canopies
Retractable fabric canopies
11.1 Retractable canopies should only be proposed in circumstances where they are in keeping with the age, character and architectural detailing of a building. The following issues will need to be taken into consideration:
It is important that the design of any canopy respects the character of the building and that its size, proportion, position, colour and shape complements that of the shopfront, It should form an integral part of an overall frontage design and must not be a ‘bolt-on’ feature, It should be of a traditional design using canvas, or a similar non-reflective material, A canopy should always be located below and should not obscure a fascia sign, Canopies should retract fully into the façade of the building and should be boxed discreetly, Box housings that project forward of a fascia and / or pilaster will not be supported, There should be a minimum clearance of 2650mm above the pavement and a minimum of 1000mm between the canopy and the kerb edge, Consideration will need to be given to service vehicle routes in pedestrian areas, Listed building consent would be required where a proposal involves a listed building, Canopies must have no form of support from the public highway and no means of enclosure.
Fixed fabric and ‘Dutch style’ canopies
11.2 Fixed fabric / non-retractable blinds are not considered appropriate as they permanently obscure a shopfront and introduce discordant materials and shapes into the street scene.
11.3 In order to maintain a simple and uncluttered street scene, blinds should have the ability to fully retract into a blind box, as such, the provision of ‘Dutch style’ canopies will not be supported.
Fixed structural / glazed canopies
11.4 Proposals for fixed structural / glazed canopies will only be considered in exceptional circumstances. Particular account would need to be taken of the impact on the character of the building / surrounding area and the interface between public / private spaces and service vehicle movements.
Insurance and Maintenance
11.5 It is the business’s responsibility to ensure any canopy is maintained and that insurance for the canopy is in place. The Council is reviewing the need to license canopies with terms and conditions, to ensure that businesses are appropriately managing their assets and that insurance for any potential claims are in place. This would provide assurance for members of the public and would be supported by a visual inspection of canopies by Council Officers on an annual basis.
Page 162Shopfront Design and Signage SPG – Final Draft (May 2019) | 23 12. Design Principle G: Community Safety and Security
Security grilles and shutters
12.1 Shopping streets should be attractive and visually lively, even after shops have closed. Solid and perforated security shutters create a bleak, unattractive and hostile environment when premises are closed and typically encourage rather than discourage criminal activity. Consequently, the installation of any form of solid / perforated roller shutter will not be supported.
< 50% + Transparency > < Not Supported > X Considered in relevant circumstances
12.2 Within the City Centre (Principle Shopping Area / Central Business Area), Cardiff Bay (Bay Business Area), Conservation Areas and with regard to listed buildings, external security shutters are not considered acceptable and will not be supported*. Where considered necessary, proposals should be for internal grilles only, using a brick bond or similarly transparent design solution.
12.3 *Recessed shop entrances: Brick bond grilles can sometimes be used to protect recessed shop entrances. In such circumstances the box housing should be located behind the fascia and should not extend across adjoining windows. Shutter runners will need to be concealed and it will need to be ensured that a design proposal does not compromise the appearance of a shopfront and / or impact on the character of a building.
12.4 External shutters will only be considered in District, Local or Neighbourhood Centres in exceptional circumstances. In such circumstances, considerations should include whether:
The shutter and shutter box is recessed so that it fits behind the shopfront fascia, The side runners are concealed within the pilasters (where present), The shutter allows at least 50% transparency and is not solid or perforated, The shutter’s metalwork is colour coated to match the colour scheme of the shopfront.
12.5 Planning permission is required for all externally mounted security grilles / shutters. Listed Building Consent is usually required for proposals for both externally and internally mounted grilles / shutters.
PageShopfront 163 Design and Signage SPG – Final Draft (May 2019) | 24 Shutter boxes and runners
12.6 In the first instance, the preferred approach is for
a shutter to be located internally behind a shop Internal window. The shutter box should be positioned out Shutter Box positioned of view / above the top of the window frame. behind fascia
12.7 If proposed externally, shutter box housing should Shutter positioned always be located behind a fascia. Design behind glass proposals that are either located beneath and / or that project forward of a fascia will not be supported. Design proposals that result in a fascia projecting forward from a pilaster will only be
considered in exceptional circumstances. Internally positioned security shutter
Shutter finishes
12.8 Shutter and shutter boxes should be finished in such a way that reflects the overall design of the shopfront via paint, powder coat or stove enamel. The finish of the shutter / box is important in maintaining the overall character of a building and streetscape, therefore uncoated shutters will not be supported.
Other security measures
12.9 Laminated glass: The use of laminated / security glass can often minimise the need for other security measures and can help to reduce the risk of injury to people / damage to property. The replacement of standard glass with reinforced / laminated glass does not usually require planning permission but may require Listed Building Consent. Laminated glass should be considered in the city centre and areas that are considered to be crowded places.
12.10 CCTV cameras: Where CCTV cameras are required for security, they should not be located prominently on the front of the façade. Small ‘dome’ type cameras should be used rather than cameras mounted on brackets, as these are easier to conceal. The colour of the camera housing should be chosen to best suit its location and wireless technology should be used to reduce the need for wiring. Planning permission may be required for CCTV cameras and this should be checked with the Local Planning Authority prior to installation. CCTV systems should be capable of providing evidential quality imagery and systems should comply with data protection legislation.
12.11 Alarm boxes: Although intruder and fire alarms are necessary for many premises, their insensitive siting can be visually detrimental to a building and can damage or obscure architectural features. Alarm boxes should be located in a way that ensures that they achieve their purpose as a deterrent without being overly prominent. Wireless technology should be used wherever possible.
12.12 External windows and doors should comply with a recognised security standard such as (at December 2018) PAS24:2016, STS 202 or LPS 1175 SR2.
Page 164Shopfront Design and Signage SPG – Final Draft (May 2019) | 25 Cash dispensers
12.13 Cash dispensers / ATMs should only be located on frontages where there is sufficient pavement width to ensure that queuing customers will not cause a blockage to pedestrian movements.
12.14 Dispensers should be located in highly active public environments, with good natural surveillance and good lighting. Facilities should be fully accessible to people with disabilities.
12.15 The architectural detailing of an existing shopfront, or the proportions of a new shopfront should not be compromised by an ATM. An adjustment to the standard size and positioning of ATM equipment may need to be explored, particularly in circumstances involving listed buildings.
12.16 ATMs require planning permission and advertisement consent. ATM incorporated into glazed frontage
PageShopfront 165 Design and Signage SPG – Final Draft (May 2019) | 26 13. Design Principle H: Access
13.1 Easy access into shops should be available to all, including, for example, those in wheelchairs, the mobility / sensory impaired, people with learning difficulties and people with pushchairs or trolleys.
13.2 The Equality Act 2010 provides the legislative framework to protect the rights of individuals and advance equality of opportunity for all. It places a duty on providers of goods, services and facilities to make reasonable adjustments in order to avoid a disabled person being placed at a ‘substantial disadvantage’ compared with non-disabled people when accessing services and facilities.
13.3 It is recognised that there is no standard solution as each building and the needs of user groups will be different, but generally, shop entrances should be clearly identifiable, well lit, level and with no obstructions. Doors should be lightweight or automatic, have a minimum width of 800mm and have handles that are easy to grasp / offer support. Signs (push / pull / automatic) should be clearly posted.
13.4 In respect of more sensitive ‘Listed’ buildings, there is sometimes conflict between the need to preserve the architectural quality of an entrance and the desire to improve access. Cadw’s publication, ‘Overcoming the Barriers : Providing Physical Access to Historic Buildings’ (2002), provides practical advice and examples for improving access to ‘Listed ‘ or historic buildings. Listed Building ramp conversion
Page 166Shopfront Design and Signage SPG – Final Draft (May 2019) | 27 APPENDIX 1: WELSH LANGUAGE SUPPORT FOR EXISTING AND NEW BUSINESSES
Welsh Language Commissioner
The Welsh Language Commissioner has a specialist team to provide support and guidance for medium to large businesses on developing Welsh language services. Based on consumer research and business feedback the team can help you maximise the business potential of using the Welsh language.
The team offer a host of free services tailored to your needs. These include:
Advice on translation, bilingual design and effective signage, Proof reading service, Advice on recruiting and developing Welsh speaking staff, Advice on developing a bilingual communications and marketing strategy, Advice on IT applications, Support in putting a Welsh language policy and action plan in place.
Contact the team for more information:
Website: www.welshlanguagecommissioner.wales/hybu Telephone: 0345 603 3221 Email: [email protected] Twitter: @hybucymraeg
Welsh in Business:
Welsh in Business offers support to small businesses to develop Welsh language services.
There are twelve officers throughout the country, who can help support businesses with advice on using Welsh in business; sharing useful bilingual marketing goods; translation services; and referring to specialist services, such as Welsh language lessons for staff.
The project also shares good practice stories on social media, which can help to brings businesses to the attention of a wider audience.
Contact the team for more information:
Website: cymraeg.gov.wales/business/?lang=en Email: [email protected] Twitter: @Welsh4bizSouthE Facebook: Welsh4business
PageShopfront 167 Design and Signage SPG – Final Draft (May 2019) | 28 APPENDIX 2: PORTABLE ADVERTISING (A) BOARDS AND STREET CAFÉS (TABLES AND CHAIRS) PERMITS
Introduction
The Council as the highway authority is responsible for overseeing the safe operation of public roads and footways and has a duty to protect the rights of the public to enjoy using them. People’s ability to move freely and confidently throughout public areas of Cardiff is extremely important to everyone living, working or visiting the city.
Portable Advertising (A) Boards
Advertising signs placed on the highway are generally known as A Boards. If the area where an A Board is to be placed is part of the highway then, under the Highways Act 1980, you are required to apply to the Council for a permit.
Details of how to apply for a permit and a copy of the Council’s ‘Portable Advertising Boards Policy and Guidance’ can be viewed/downloaded here: https://www.cardiff.gov.uk/ENG/Business/Licences-and- permits/Roads-and-highways-licences/A-Board-Permits/Pages/default.aspx
Street Café (tables and chairs) Permits
Cardiff Council supports and encourages the provision of street cafés, as they can make a positive contribution by adding vitality, colour, life and interest to the street scene.
While street cafés are encouraged, it is important that they are properly administered and managed to ensure that they meet the high standards expected in Cardiff.
For this reason, you must first obtain a licence from the Council before you can place a street café on the highway.
Street café licences apply to any cafés, restaurants, public houses or other catering establishments that serve food and drink within the premises.
Details of how to apply for a street café licence and a copy of the ‘Street Café Terms and Conditions’ can be viewed/downloaded here: https://www.cardiff.gov.uk/ENG/Business/Licences-and-permits/Roads-and- highways-licences/Street-cafe-licence/Pages/default.aspx
Page 168Shopfront Design and Signage SPG – Final Draft (May 2019) | 29 APPENDIX 3: CONSULTATION ON THE DRAFT SPG
Public consultation was undertaken between Thursday 8th November 2018 and Thursday 20th December 2018. A press notice was placed in a local newspaper on Wednesday 7th November 2018. Copies of the draft guidance were placed in all Cardiff libraries and at County Hall Reception. The draft guidance was also published on the Council’s website. A letter/email notification that consultation was being undertaken on the draft guidance was sent to all Councillors, the Welsh Government, Community Councils in Cardiff and any interested persons and organisations known to have general interests in planning in Cardiff or a potential interest in this guidance.
PageShopfront 169 Design and Signage SPG – Final Draft (May 2019) | 30 APPENDIX 4: SUMMARY OF CONSULTATION REPRESENTATIONS AND RESPONSES
No Section Representation Response The alteration to or conversion of properties, or works to historic buildings may have archaeological or historic environment issues that may require mitigation. Some Noted. This would be addressed proposed changes may require archaeological fieldwork where 1. through the planning process. General a building is within an Archaeologically Sensitive Area, or where No Change. features are noted within the Historic Environment Record. Changes to historic buildings may also require historic building recording as mitigation. All historic environment and archaeological work, including that undertaken to assess change in sensitive areas and which 2. General may impact the historic environment should be undertaken to Noted. No change. the Standards and Guidance of the Chartered Institute for Archaeologists. Proposed minor amendment to read: “Design principle G: Text has been amended 3. Chapter 12 Community Safety and Security”. accordingly. Proposed additional text to read: “Laminated glass should be Text has been amended 4. Para 12.9 considered in the City Centre and areas that are considered to accordingly. be crowded places.” Proposed additional text to read: “CCTV systems should be Text has been amended 5. Para 12.10 capable of providing evidential quality imagery and systems accordingly. should comply with Data Protection legislation.” Minor amendment to read: “Alarms boxes: Although intruder Text has been amended 6. Para 12.11 and fire alarms are necessary for many premises ...” accordingly. Suggestion of a new paragraph to read: “12.12 External New windows and doors should comply with a recognised security Text has been amended 7. Paragraph standards such as (at December 2018) PAS24:2016, STS 202 or accordingly. (12.12) LPS 1175 SR2.” Proposed minor amendment to read: “Dispensers should be located in highly active public environments, with good natural Text has been amended 8. Para 12.14 surveillance and good lighting. Facilities should be fully accordingly. accessible to people with disabilities.” Chapter 9, Traditional Frontages. 9. General Note with interest the proposed guidance in this section and Noted. No change. fully approve of the guidance. A photograph of the Wyndham Arcade is used, but there is not Noted. A photo description has 10. Chapter 9 recognition in the text that this is a fine example of what can been added in Chapter 9 to be achieved by careful restoration recognise this example. Suggested that it is wrong to have fixed dimensions for projecting signs for two reasons: A key objective of this SPG is to 1. Some sites, either as a result of their location, scale, or ensure consistency in shopfront design, may benefit from larger projecting signs. These design and signage, as such, the paragraphs of the Draft SPG need to be amended to guidance on the positioning and offer support for signs that are appropriate and dimensions of projecting / Paragraph proportionate to the host building and surrounding hanging signs is considered 10.2 and 11. buildings without setting defined dimensions. appropriate. Paragraph 2. There will be cases where landowners, as part of Proposals for larger premises 10.4 estate management strategies, may deliver a (e.g. shopping centres) and consistent and coherent package of advertisements estate management strategies across an estate, which may exceed the thresholds set would be considered on their in paragraph 10.2. The Draft SPG needs to recognise merits on a case-by-case basis. that owner-led estate management can deliver No change proposed. consistent and uniform signage strategies.
Page 170Shopfront Design and Signage SPG – Final Draft (May 2019) | 31 Fixed fabric / non retractable blinds are not considered appropriate as they permanently obscure parts of Paragraph the shopfront and introduce Paragraph 11.2 states that fabric and Dutch style canopies will 11.2 discordant materials and not be supported in the CBA,BBA or CSA. No justification is Design shapes into the streetscene. 12. provided within the Draft SPG for this far reaching restrictive Principle F: Blinds should fully retract into a approach but presumably it centres on design grounds and the Canopies blind box in order to maintain perceived negative impact of such features. an uncluttered shopfront and streetscene, which excludes the use of ‘dutch style’ canopies. Wording amended to provide further clarity. Paragraph Paragraph 12.2 states that Security shutters will not be 12.2 supported in the CBA,BBA or CSA. No justification is provided This issue is addressed in 13. Design within the Draft SPG for this far reaching restrictive approach paragraph 12.1. No change Principle but presumably it centres on design grounds and the perceived proposed. G: Security negative impact of such features. Paragraph Issue not considered 11.2 The Draft SPG fails to recognise the use of canopies in coastal significantly different than in 14. Design areas can make developments more water resilient. any other part of the city. No Principle F: change proposed. Canopies The SPG should include details relating to portable advertising boards (A Boards) and Street Café (table and chairs) permits in Noted. Appendix 2 has been the SPG. added to highlight this issue 15. General Recognise that it does not relate specifically to shopfront and signpost people towards design, but it would be useful to make people aware of the the relevant guidance. issues surrounding their use (the need for highways consent) and the fact that there is related guidance on this topic. 10. Design The SPG fails to recognise the negative impact that brash This is address in Chapter 10E. 16. principle E: colour schemes can have on the character of an area. Text amended to clarify issue. Signage It is considered that the need for additional information SPG Text: The fascia sign should only state the name or trade of (phone numbers / web 10. Design the premises and should not carry extraneous details (i.e. addresses) is becoming less of principle E: phone numbers, email address or website information). an issue with the increased use Signage of smart phone technology and 17. Fascia Comment: This is quite limiting for businesses and in reality, website search engines. boards these are key pieces of information. Many of the examples shown in this SPG have such details and if they are designed Wording amended to enable appropriately they can look good. the issue to be considered on a case by case basis in district / local centres. Paragraph SPG Text: The shutter is of an open lattice design which allows 12.4 at least 50% transparency. Noted. Text amended 18. (Security Comment: Use the same terminology as the diagram above to accordingly. grilles and avoid confusion – punched out / cut shutter. shutters) This planning guidance is brilliant especially as it encourages 19. General businesses to use Welsh by providing Welsh or bilingual Comment noted. signage. Thank you for being so progressive as to include this. Paragraph Suggest rewording of paragraph – The Welsh language is part 20. Text amended accordingly. 10.7 of the social fabric and cultural heritage of Wales and Cardiff.
PageShopfront 171 Design and Signage SPG – Final Draft (May 2019) | 32 Suggest rewording of paragraph – Welsh Government’s ‘Welsh The paragraph references the Paragraph 2050’ ambition is to have a million Welsh speakers enjoying 21. Strategy document. No change 10.8 speaking and using the language by 2050, with Welsh forming an proposed. integral part of every aspect of daily life. Suggest rewording of paragraph – Cardiff Council’s ambition via Current wording is consistent Paragraph 22. the Bilingual Cardiff Strategy is to develop a bilingual city and with the Bilingual Cardiff Strategy 10.9 improve the visibility of Welsh in all parts of Cardiff. 2017-2022. No change proposed. Suggest rewording of paragraph – Welsh bilingual signs improve the character of Cardiff and promotes the city and its culture. Considered that this does not Paragraph 23. Promoting and supporting the use of Welsh and including the change the emphasis of the 10.10 language on shopfront signage form part of a good design and paragraph. No change proposed. shopfront offer. Suggest rewording of paragraph - Even though this SPG is Considered that this does not Paragraph concerned with shopfronts, the use of bilingual signs, notices and 24. change the emphasis of the 10.11 displays (Welsh and English) within the shop/building is also paragraph. No change proposed. encouraged. Suggest rewording of paragraph – See further guidance on Welsh Considered that this does not Paragraph assistance for businesses, including the role of the Welsh language 25. change the emphasis of the 10.12 Commissioner and further guidance on bilingual design/signage in paragraph. No change proposed. Appendix 1. Proposed amendments to details contained in Appendix 1 (Welsh Noted. Text amended 26. Appendix 1 in Business) accordingly. Thank you for designing the planning guidance and for 27. General Comment noted. encouraging the people of Cardiff to use more Welsh. Although we agree with points 10.7 – 10.9 and acknowledge that The SPG seeks to encourage the 10: Design the Council recognises the Welsh Government’s target of a million use of Welsh and bilingual 28. principle E: Welsh speakers and the need to include this in all aspects of life, signage, which will help to Signage the guidance does not strengthen the status of the Welsh increase the visibility of Welsh language on this aspect of life. language across Cardiff. With regard to the ‘six tests’ associated with the use of planning conditions and particularly where the majority of shopfront signs only relate to company trading names, businesses cannot be required to provide Welsh language / bilingual The wording used is not strong or robust enough. Suggest rather than signage through the planning Paragraph using the words ‘encourage’ or ‘support’, the Council should state that 29. process. As such, the SPG seeks to 10.10 it expects every company to ensure that Welsh signage is part of their raise awareness and actively shopfront and signage plans. encourage / promote its use, so that it can be more frequently taken into consideration and, where opportunities arise, incorporated from the outset of new development proposals / planning applications. The Council should explain that using the Welsh language can 10: Design Noted. Text amended to include promote businesses and attract customers. It shows that 30. principle E: reference to Welsh language businesses welcome Welsh speakers and respects Cardiff’s efforts Signage helping to promote businesses. in terms of being a completely bilingual city. Businesses cannot be required to include Welsh language / bilingual signage through the planning process. As such, the SPG seeks to raise awareness and 10: Design Welsh signage should be a condition of planning permission for actively encourage / promote its 31. principle E: new large companies (1000m2 or more). Welsh signage should be use, so that it can be taken into Signage on display inside these companies as well as outside. consideration and incorporated from the outset of new development proposals / planning applications. No change proposed.
Page 172Shopfront Design and Signage SPG – Final Draft (May 2019) | 33 This issue is outside the remit of the SPG. SPGs relate to / are 10: Design The SPG should state that it expects current large companies to taken into consideration as part 32. principle E: ensure that they have Welsh signage as soon as possible. of new development proposals Signage (planning applications) only. No change proposed. This issue would need to be considered on a site by site basis, depending on the characteristics of the shopfront There is no mention on how the Welsh language should be 10: Design and the name / details of the displayed on signage. The guidance should clearly state that 33. principle E: premises. the Welsh language should be above and to the left of the Signage English language. Text added at Chapter 10 (Welsh language/bilingual signage) to provide further guidance. 10: Design Too much emphasis on bilingual signage in this section and Noted. Text amended to reflect 34. principle E: suggest that Welsh language signs should be used as much as both Welsh language and Signage possible. bilingual signage. 10: Design New companies should be encouraged and supported to use 35. principle E: names which reflect the Welsh history and tradition in the local Noted. No change proposed. Signage area. As well as new shops, the guidance should explain that Cardiff Noted. Wording amended at 10: Design Council, as well as the local Welsh for Business office, is happy Chapter 10 and Appendix 1 to 36. principle E: to help current smaller shops, and ones which are being reference existing and new Signage developed, to ensure that they have Welsh Signage. businesses. Emphasis is considered Page 10 consistent with the other key Key Design Suggest amendment of wording to: Does it include and 37. design principles identified in Principles, prioritise the Welsh language? this section. No change Point E proposed. Businesses cannot be required to include Welsh language / bilingual signage through the planning process. As such, the SPG seeks to raise awareness The Draft guidelines aren’t strong enough with regards to the and actively encourage / 38. General expectations for the use of the Welsh language. The inclusion promote its use, so that it can of Welsh should be a clear priority in the guidelines. be taken into consideration and incorporated from the outset of new development proposals / planning applications. No change proposed. Welsh should be displayed inside and outside shops and This is highlighted at paragraph 39. General trading centres in the city. 10.12. No change proposed. Many thanks for the recent increase in the road signs that 40. General place the Welsh form above the English, or on the left, as it Comment noted. should be, although there is still a lot of work to be done. As part of the Welsh language commissioner’s assurance report 2017-18, it was confirmed that the Council’s logo does comply with Welsh should be placed above the English on the city’s emblem the relevant Welsh language 41. General / logo standards (standard 83). If the Council logo is rebranded in future, the Council will give consideration to the order of ‘Caerdydd’ and ‘Cardiff’.
PageShopfront 173 Design and Signage SPG – Final Draft (May 2019) | 34 In official documents, the Council would use Pen-y-bont ar Ogwr.
In terms of yr Aes/Ais, the Council has used yr Aes for at least 20 years. We acknowledge that it is a matter of interpretation as to whether yr Ais/Aes should be used. We Place names should not be abbreviated. E.g: Pen-y-bont = Pen- would argue that Yr Aes is now y-bont ar Ogwr. 42. General better known and used more
widely than yr Ais. The sign needs to be corrected: Yr Aes = Yr Ais.
A street naming panel has recently been established that will have responsibility for naming new streets in Cardiff, ensuring that they have a historical and cultural connection. The panel will look into this matter.
Congratulations to the Council on points 10.7 to 10.9 in the Paragraph 43. Guidance, and your support for the drive to achieve a million Comment noted. 10.7-10.9 Welsh speakers by 2050. Businesses cannot be required to include Welsh language / bilingual signage through the planning process. As such, the It’s important to do more than encourage businesses to put SPG seeks to raise awareness Welsh language signs on their shopfronts; Welsh language and actively encourage / 44. General signs should be a planning permission condition – especially for promote its use, so that it can large companies. This will show Welsh speakers are welcome be taken into consideration and and will give Cardiff a special image. incorporated from the outset of new development proposals / planning applications. No change proposed. I agree that well designed shopfronts add substantial value to Cardiff. They can improve the character and layout of streets, 45. General buildings and public places, from larger streets, shopping Comment noted. centres and Victorian arcades in the city centre, to District and Local Centres at the heart of local communities. Point 1: Noted Point 2: Businesses cannot be required to include Welsh language / bilingual signage I strongly agree with points 10.7-10.12 and commend the through the planning process. Council for including guidance for businesses to use Welsh in As such, the SPG seeks to raise Paragraphs creating and designing signage and shopfronts. awareness and actively 46. 10.7-10.12 I would like to see the Council adopting policy that makes it a encourage / promote its use, so requirement that shopfronts and signage (apart from branded that it can be taken into names) be bilingual. consideration and incorporated from the outset of new development proposals / planning applications. No change proposed.
Page 174Shopfront Design and Signage SPG – Final Draft (May 2019) | 35 I want to live in a city where the Welsh language is commonplace throughout, thereby creating a city that not only improves Cardiff’s character but strengthens our social and 47. General Comment noted. cultural fabric and our heritage as well as contributing towards Welsh Government’s ambition to reach a million Welsh speakers by 2050. I’d like to confirm how great it is to see the guidance encouraging businesses to use the Welsh language on shop 48. General signs etc. Using the Welsh language is an excellent way of Comment noted. introducing Welsh culture to visitors and to strengthen the sense of place in the city! Fantastic! Noted. It is considered that the emphasis placed on Welsh language is consistent with the After reading the Draft Guidance, and even though Welsh is other key principles identified encouraged, I believe that Cardiff Council should be more 49. General in the SPG that need to be robust as regards the Welsh language in the guidance. It should taken into consideration as part include Welsh as a priority in the guidance. of the design of new shopfronts. No change proposed. Noted. Text amended at The draft guidance should remind businesses of the economic Chapter 10 to identify that 50. General advantages of displaying Welsh signage, especially in the incorporation into shopfront capital. signage can help to promote businesses. The Welsh language needs to be normalised, verbally and 51. General visually if we are to reach the target of a million Welsh Noted. No change proposed. speakers. Noted. It is considered that the I would like to call on you to strengthen the guidelines by emphasis placed on Welsh ensuring that the Welsh language is one of the main principles language is consistent with the 52. General of the guidelines, in order to reflect that it is an integral part of other key design principles our capital city. identified in the SPG at Chapter 5.1. No change proposed.
PageShopfront 175 Design and Signage SPG – Final Draft (May 2019) | 36
Page 176Shopfront Design and Signage SPG – Final Draft (May 2019) | 37 Agenda Item 11
CYNGOR CAERDYDD CARDIFF COUNCIL
COUNCIL: 20 JUNE 2019
LEADER & CABINET STATEMENTS
1. Leader Statement – Councillor Huw Thomas 2. Cabinet Member, Clean Streets, Recycling & Environment – Councillor Michael 3. Cabinet Member, Social Care, Health & Well-being – Councillor Elsmore 4. Cabinet Member, Strategic Planning & Transport – Councillor Wild 5. Cabinet Member, Culture & Leisure – Councillor Bradbury 6. Deputy Leader, Education, Employment & Skills Statement - Councillor Merry 7. Cabinet Member, Finance Modernisation & Performance - Councillor Weaver 8. Cabinet Member, Housing & Communities - Councillor Thorne
Page 177 This page is intentionally left blank CARDIFF COUNCIL CYNGOR CAERDYDD
COUNCIL: 20 JUNE 2019
STATEMENT OF THE LEADER
M4 Relief Road Decision
The First Minister provided an oral statement in the Senedd on 4 June 2019, which confirmed that plans for the proposed M4 Relief Road ‘black route’ will not be progressed by the Welsh Government.
Whilst respecting the Welsh Government’s deliberations and conclusions on this matter, urgent investment is still desperately needed in the transport infrastructure of the Cardiff Capital Region. I therefore welcome subsequent moves by the Welsh Government to appoint an expert Commission, to be chaired by Lord Terry Burns, which will make recommendations on next steps for the transport network in South East Wales. The Welsh Government will also be bringing forward a suite of measures designed to provide modest but immediate benefits to M4 traffic flows, including additional traffic officers to reduce incidents and lane closures as employed during major events; dedicated on call recovery vehicles to support traffic officers by quickly removing obstructions when they occur as we would in roadworks, as well as exploring the operation of junctions to reduce the load on the Brynglas tunnels.
The Welsh Government’s decision not to proceed with the M4 Relief Road proposal must also be seen in the wider economic context of Wales. The Cardiff Capital Region is the country's economic engine, with Cardiff alone delivering 20,000 new jobs last year into the Welsh economy. Cardiff has a transport network that was built a generation ago to serve a population of around 200,000 people, but soon the capital city will have a population of over double that, with Cardiff projected to be the fastest growing big British city outside London. With around 100,000 people travelling in and out of the city each day from across South Wales, mainly for work, it is plain to see that the city's transport network is straining under the pressure. The Council therefore believes that the capital sums previously earmarked for the new M4 must now be invested in South East Wales.
Cardiff Council has argued consistently that the city's future prosperity relies on an effective transport infrastructure, with seamless access to the UK's motorway network and free-flowing routes into and around the city. We will be bringing forward our own transport vision for the city in the next few months, with a series of transformation infrastructure projects – in rail, road, public transport and cycling infrastructure – representing a £1bn investment over the next 10 years. That, alongside the delivery of the Metro, could fundamentally reshape the transport infrastructure in the city. The Council looks forward to continuing to work with the Welsh Government to make this game-changing investment in the city region's transport network a reality.
Page 179 Cardiff Capital Region – Strategic Development Plan
The Cardiff Capital Region Cabinet considered a report on 10 June 2019 on the proposed Strategic Development Plan (SDP) for the region.
The Welsh Government has invited all Local Planning Authorities to submit proposals for SDPs in accordance with the provisions of the Planning (Wales) Act 2015, which sets out the process for establishing and preparing a SDP. The Welsh Government believes that SDPs are necessary to provide a robust framework for the delivery of the land use implications of existing City Deal proposals and to allow larger than local issues, such as housing, employment and infrastructure, which cut across Local Planning Authority (LPA) boundaries, to be considered in an integrated and comprehensive way.
The preparation of a SDP is not a matter delegated to the Cardiff Capital Region Cabinet as part of the approved Joint Working Agreement in relation to the delivery of the Cardiff Capital Region City Deal. A commitment to undertake an SDP must therefore be made by each of the 10 constituent councils prior to a proposal being submitted to the relevant Minister.
As a result, a draft report has been prepared that will need to be reported to each constituent Council for consideration and approval in order to proceed with the proposed development of a SDP for the Cardiff Capital Region and the establishment of a Strategic Planning Panel (SPP) to govern the development and implementation of the SDP. The draft report recognises clearly that the consideration and decision on the proposals for a SDP is a matter for each individual authority. A report on the proposed development of a SDP will be brought forward for consideration by Cabinet and Council in due course.
Music Cities Convention
I was pleased to be invited to attend and speak at the Chengdu Music Cities Convention in China from 9-14 April 2019, which was attended by around 300 delegates from around the world. Following the Council’s work with Sound Diplomacy to develop a new music strategy for Cardiff, I participated in a panel discussion at the convention on the topic of ‘Music as a Tool for Economic Development’, alongside representatives from Melbourne and Sydney (Australia), Denver (USA) and China. The Council’s representation at the convention, fully funded by the event organisers who met the flight and accommodation costs, helped to further promote Cardiff’s profile as an international music city. It also provided an opportunity to speak to a number of potential partners who could support the development of the city’s music strategy and promote Cardiff as an inward investment location.
2019 Urdd National Eisteddfod
The 2019 Urdd National Eisteddfod was held in Cardiff Bay from 27 May to 1 June 2019 and followed the previous model of providing free entry to the Maes that was so successful when staging last year’s National Eisteddfod at the same location. The event was another great success for the city and provided a further celebration of Welsh language and culture here in the capital city of Wales.
Page 180 I have always enjoyed attending the Urdd Eisteddfod and it was great to see so many children and young people involved in the event, particularly those from schools in Cardiff. I want to congratulate all those who took part, with a special mention to those who were successful in their respective competitions. I have no doubt that hosting the Eisteddfod will have, once again, supported local retailers whilst at the same time promoting the Welsh Language in the city. This also demonstrates how the City’s expertise in hosting events, and its unique offer, can support our Bilingual Cardiff strategy and the Welsh Government’s target of one million Welsh speakers by 2050.
Councillor Huw Thomas Leader of the Council 14 June 2019
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CLEAN STREETS, RECYCLING & ENVIRONMENT STATEMENT
Waste Education and Enforcement
The need to provide clean streets and take a zero tolerance approach to fly- tipping is highlighted in our Capital Ambition commitments for Cardiff. As part of our commitment to ensuring cleaner streets in the city, the fixed penalty for littering, dog fouling and illegal signage (fly-posting) has increased to £100 with effect from 1st June 2019.
In addition, we are continuing to promote a zero tolerance approach to fly-tipping in partnership with Natural Resources Wales through our “Don’t be a Waste Cowboy” campaign. This aims to raise awareness of the new £300 fixed penalty for fly-tipping and the detrimental effect that fly-tipping has on our city and the local environment.
Central Transport Services (CTS)
CTS has produced a replacement plan for our core fleet of Refuse Collection Vehicles (RCVs) and will be bringing this forward for the Cabinet to consider in due course. Part of this work has involved looking at different funding methods and maintenance support to increase resilience and maximise future savings for the Council.
CTS recently reviewed workshop productivity and usage of the facility at Coleridge Road. In November 2018, the facility was underutilised and productivity was at around 54%. Figures from the first quarter of 2019/20 indicate that productivity is now much higher at over 80%. This is largely due to taking on the RCV fleet and some additional third party work. In recent weeks, CTS has also utilised the excellent facilities at Coleridge Road to provide vehicle cleaning services to a number of external companies, including CEMEX and Viridor.
With the increased activity at CTS, more staff have been recruited, mainly technicians. As CTS has ambitions to improve in other areas of fleet management, a Workflow Supervisor and Fleet Management IT (FMIT) Officer are currently being recruited. This will assist in improving customer services, compliance and supporting more third party work. CTS has also launched its own website, which is aimed at promoting what CTS does and making it easier for customers to find out information and book MOT’s etc. The new website is currently undergoing final testing, but can be viewed at: https://cardifftransportservices.co.uk
Page 183 Bereavement Services
A number of very successful heritage walks have taken place this month at Cathays Cemetery under the title of ‘Graveyard Voices’. Actors and writers from Living Lines and the A48 Theatre Company joined staff from Bereavement Services to bring stories of some of those buried at this historic site to life. In total, around 150 members of the public participated in the event.
Preparations are underway for the annual Baby Memorial Service, which will take place on Sunday 30th June 2019 at Thornhill Chapel. The event is organised in partnership with SANDS and the UHW Chaplaincy Service and is aimed at anyone who has been affected by the death of a child.
A total of £8,000 has been donated to Tenovus Cancer Charity by Bereavement Services through the ICCM Metals Recycling Scheme. Bereavement Services’ chosen charity for 2019 is Tenovus and the charity will receive further donations throughout the year from both the Metals Recycling Scheme and memorial service events.
Cardiff Dogs Home
Cardiff City Football Club is committed to supporting Cardiff Dogs Home and the club is working with the Dogs Home to design a permanent poster that will be displayed at Cardiff City Stadium. This came about following a recent visit to the Dogs Home by manager, Neil Warnock, and goalkeeper, Neil Etheridge. Frances Donovan, sports presenter for BBC and ITV who also did the ‘Give a Dog a Home’ series that featured Cardiff Dogs Home, spoke to the club’s owner, Vincent Tan, who then suggested that Cardiff City Football Club should have a more long term link with the Dogs Home. We will be exploring how this partnership can be further developed moving forward.
Cardiff Dogs Home continues to welcome huge numbers of people who want to help and get involved. Dog walker induction sessions are being held at the rate of between 40 and 50 per month and every induction session between now and August 2019 is fully booked. The website has proven to be very popular indeed and, since it was launched in September last year, it has had over one million views.
The Dogs Home has also received three recent requests to be involved in filming for dog related programmes, including a new series of ‘Give a Dog a Home’, Animal Rescue Live and a new programme which the Dogs Home is helping to do the initial pitch for.
Councillor Michael Michael Cabinet Member for Clean Streets, Recycling & Environment 14 June 2019
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SOCIAL CARE, HEALTH & WELL-BEING STATEMENT
Violence Against Women, Domestic Abuse and Sexual Violence (VAWDASV) Strategy
The first year of the implementation of the Cardiff and Vale of Glamorgan Violence against Women, Domestic Abuse and Sexual Violence (VAWDASV) Strategy action plan has seen exemplary partnership working to improve our response to victims. This is demonstrated by the number of multi-agency partners involved within the new governance structures, including representation from survivors of abuse.
Over the past year, partners have improved the multi-agency process for managing police referrals, as well as helping to develop the referral and support pathways between RISE-Cardiff and the Early Help services in development for families. The development of proposals for a specialist service for male victims of domestic and sexual abuse has been progressing throughout the year, with interest being shown by local authorities across South Wales and Gwent in participating in the procurement of a wider regional service.
Work for 2019/20 is already underway, including a new needs assessment that is being undertaken to inform the development of a regional commissioning strategy for VAWDASV services and work to develop a pilot for a new stalking assessment tool. The full annual report on the progress of the strategy will be published at the end of June.
The RISE-Cardiff service continues to help both victims and professionals by providing advice and support covering all aspects of VAWDASV. In its first year, the service received 8,098 referrals, half of which were from the Police, with self- referrals averaging 180 per month. Cardiff Women’s Aid, the lead partner for the RISE-Cardiff service, has received additional funding to further roll out the IRIS model of training and support to GP services to help identify and support male victims, children affected by abuse, and to identify and signpost perpetrators. This will be in addition to supporting and referring female victims.
Dementia Friendly Cardiff
I am pleased to provide an update on the work undertaken collaboratively as part of the Dementia Friendly Cardiff project, between Cardiff Council, Alzheimer’s Society and Public Health Wales.
As part of the Dementia Friendly Cardiff Quarterly Partner Meeting, I was delighted to attend the Integrated Dementia Day Service at Grand Avenue, Ely on 30 May where I joined the Welsh Government Deputy Minister for Culture, Sport and Tourism, Lord Dafydd Elis-Thomas AM, who officially launched the ‘Do You Page 185 Remember When’ story competition. This is a Wales-wide children’s story competition and is a collaboration between Welsh Libraries and Alzheimer’s Society Cymru. Children aged under 16 can submit a story of 480-words or less based on the theme of ‘memories’. The 480-word total is allowed as this represents the number of people diagnosed with dementia on a daily basis in the UK. People living with dementia will be involved in judging the competition, and the winning pupil will receive 480 books for their school, as well as individual prizes.
Another exciting development is the launch of the Dementia Friends Information Session that sits within the Council’s internal training portal, ‘The Learning Pool’. Council staff can complete the session and pick up their badges and information cards from County Hall, Willcox House, Lamby Way or City Hall, as well as every Hub in the city. We aim to achieve 100% attainment by March 2021. We believe that Cardiff will be the first local authority in the UK to do this. Dementia Friendly Cardiff staff have been asked to showcase this work by Welsh Government and Rhondda Cynon Taf Council, as we lead the way in this area.
Online consultation also took place throughout May for the Dementia Friendly Cardiff website. This is an exciting development providing one point of access to localised dementia-related issues online. The consultation consisted of three separate surveys: one for those living with dementia, one for partners, and one for businesses. The responses will feed into the website development to ensure it is fit for purpose, and helps make Cardiff a city that enables people to live well with dementia.
A key element of the Dementia Friendly Cardiff project is encouraging local businesses to pledge to become more dementia friendly. We have recently revised the pledges, making them simpler and less daunting for businesses to make. These have been sent to local businesses via business forums, FOR Cardiff, St David’s Centre, as well as our Community Inclusion Officers who can target those local businesses that are really important to people, such as hairdressers, coffee shops and butchers, to support them living well in their local community.
Fairwater Day Centre
I am pleased to confirm that the refurbishment of Fairwater Day Centre has been completed and we anticipate that the service will resume by early July 2019. This will provide excellent respite for families and demonstrates our commitment to supporting older people services. With the completion of work at Fairwater, the programmes of refurbishment of the three day centres is now complete. The focus of refurbishment has been to provide high quality environments in which to deliver day service for individuals with high care and support needs, and/or dementia. The works at Fairwater have included:
Refurbishment of the main hall to provide a dining room and lounge area Provision of a new TV room, memory corner, accessible wet room and disabled toilets Courtyard improvements; and External improvements and signage
These works have been funded by Cardiff Council and a Welsh Government grant and will support delivery of different models of care within the building, and will facilitate an enhanced dementia friendly environment. Page 186 Director of Public Health’s Annual Report 2018
This year’s annual report by the Director of Public Health for Cardiff and the Vale of Glamorgan, entitled ‘Moving Forwards: Move More, More Often’, focusses on some of the barriers to becoming more active that people of all ages can face, and the key actions that can help us introduce being active into our daily lives. It responds to evidence that nearly a third of people across Cardiff and the Vale of Glamorgan are inactive and sedentary, doing less than 30 minutes of activity each week. This is putting our health and well-being at risk and increasing the burden on our health and care services. The report was awarded third prize in the UK Annual Directors of Public Health Awards, behind Manchester and the Highlands of Scotland – and will certainly increase the profile and recognition of the work being undertaken in our region.
Councillor Susan Elsmore Cabinet Member for Social Care, Health & Well-being 14 June 2019
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STRATEGIC PLANNING & TRANSPORT STATEMENT
Air Quality Update
I am pleased to inform you that Cabinet approved our Clean Air Final Plan on 13 June 2019, which sets out the Council’s preferred option to deliver compliance with the legal limit for NO₂ in the shortest possible time. The Council’s preferred option is a package of measures that are aimed at reducing emissions from buses, taxis, and implementing a number of city schemes aimed to encourage and improve active and sustainable travel infrastructure to reduce our reliance on private cars.
The project has involved a huge amount of specialist work to help us understand exactly the extent of air pollution around the city and what is causing it. It also explored a wide-range of measures and modelled these to see what impact they would have. These measures were then narrowed down to a preferred package that we know will not only achieve compliance in advance of the 2021 deadline, but will make a significant positive difference to our air quality and wider public health.
The Council has already carried out a public consultation on the proposed measures and there has been overwhelming support for the project. Despite this general support, I am aware that the changes, especially to highways, will not be without challenges for people, as they may need to adapt to different forms of commuting or readjust their routines. We will continue to work with local residents and organisations in a meaningful way to support people to make necessary changes and be clear about why we are making these changes for the better.
Further consultation on individual schemes will take place in line with statutory requirements. The Clean Air Final Plan will now be submitted to Welsh Government prior to the 30 June 2019 deadline for Ministerial approval to allow funding to be made available to allow us to implement the measures.
Alongside this specific piece of work, I am also pleased to update members on our annual air quality strategy, which outlines some of our wider air quality projects. These now include the addition of plans for non-idling rules, living walls and improved planning guidance.
A copy of the Final Plan can be found at: http://cardiff.moderngov.co.uk/documents/s30911/Cabinet%2013%20June%202019 %20Clean%20Air%20Appendix%201%20Clean%20Air%20FBC.pdf
Page 189 Supplementary Planning Guidance
New Supplementary Planning Guidance (SPG) on ‘Shopfront Design and Signage’ was approved by the Cabinet on 16 May 2019 and will be considered by Council this month. The SPG relates to ‘good quality design’, ‘conservation of the historic environment’ and ‘retail’ policies in the Local Development Plan (LDP). It recognises the role that well-designed shopfronts can play in enhancing the character and appearance of buildings and streetscapes throughout the city. It replaces old Local Plan guidance from 2011. A 6-week consultation on the draft SPG was undertaken, which received around 50 comments that were generally supportive of the aims of the SPG. Some relatively minor or technical points were raised that have been addressed. The SPG promotes and encourages the use of Welsh Language and bilingual signage on shopfronts and our approach is consistent with other Welsh local authorities.
Nextbike Update
Roll out of the expanded fleet is in progress with public consultation on proposed locations and ideas for other locations having been conducted. Feedback is being collated by nextbike and will be used to inform the final locations. It is anticipated that the full 1000 bikes will be on street by the end of August. A social outreach programme is being developed to support access to the scheme for people who find it hard to join the existing scheme and this pilot is due to be rolled out this summer.
I am aware of issues around bike availability; this is in part due to a rise in misuse and vandalism, and partly due to the higher than predicted use of the bikes. We are working closely with nextbike and senior Police officials to try to improve this situation.
Welsh Government grant funding has been awarded for the introduction of a small number of electric bikes to enhance the fleet and improve accessibility to the scheme and to promote an uptake in cycling in general. Work on how this will integrate into the existing fleet is in progress with the operator.
Welsh Government Funding
I am pleased to inform you that the Council has been successful in receiving over £10M of funding bids from the Welsh Government for a wide range of projects to improve public transport and active travel in the city.
A total of £10,455,000 has been secured from a range of grants including the Local Transport Fund; Local Transport Network, Active Travel Fund; Safe Routes in Communities and the Road Safety Capital Fund. The money will be spent in a variety of ways including: Extending the nextbike fleet and trialling new electric bikes Investment in the cycleway network and cycle parking Improving the highway network in the city centre to encourage sustainable forms of travel Improving walking routes Building more bus lanes, to make travel by bus quicker Improving active travel for schools Additional 20mph limit areas and works to create a new default limit Page 190 Further details on these schemes will be shared with Councillors, in line with the statutory consultation that will take place. I am of course happy to discuss any of the schemes with you if you have any queries or concerns.
This funding boost is great news for the city and will make a significant contribution to the required funding that we need to improve sustainable transport in the city and the surrounding areas. The funding package is the largest ever received by the council through Welsh Government’s annual transport grants bidding process. It represents a strong endorsement of our ambitious programme to transform the city’s transport system and enable people to choose more sustainable transport options.
Cardiff Commuter Challenge
To mark national Bike Week, last Tuesday (11 June 2019), a group of Cardiff’s Councillors, volunteers and campaigners took part in a rush hour Commuter Challenge. This saw them setting off by bike, car and bus from all corners of the city in a race against the clock to get to Cardiff Castle. The challenge was organised by Cllr Iona Gordon in partnership with Cardiff Cycle City and Cardiff Cycling Campaign.
The commuters set off from Victoria Park in the west of the city, the STAR Hub in Splott to the east and, in the south, the challenge began on Watkiss Way at the International Sports Village. Northern commuters began their journey on Gabalfa Avenue at Llandaff North and Gabalfa Hub. In each case, the journey times included the time it took the car commuters to park and walk and the walk from the bus stop for bus commuters.
For each of the four routes, the bike proved to be the quickest way of travelling from A to B on the morning commute, while the bus was the second fasted mode on all but one of the routes. Car commuters had the third fasted journeys on three out of four routes.
Councillor Caro Wild Cabinet Member for Strategic Planning & Transport 14 June 2019
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CULTURE & LEISURE STATEMENT
2019 Urdd National Eisteddfod
I am sure that Members will wish to join me in congratulating the organisers of the 2019 Urdd National Eisteddfod that was held in Cardiff Bay from 27th May to 1st June. Access to the Maes was free this year and resulted in over 100,000 people visiting the festival over the six days. A new development which proved to be very popular was extending the entertainment on the Maes itself, with bands such as Chroma, Gwilym, Candelas and Fleur de Lis playing on two stages on the Maes.
The Wales Millennium Centre and surrounding areas of Roald Dahl Plass provided a sensational backdrop to a range of activities celebrating Welsh language and culture. 797 branches of the Urdd took part in the Eisteddfod; 14,500 pieces of Art, Design and Technology work were submitted and 70,000 names from all parts of Wales and beyond were registered to compete in a wide range of competitions. My congratulations to all those who took part.
Museum of Cardiff
The Cardiff Story Museum has launched a new appeal for funds with a change of name. As a result, from 3rd June 2019, the Cardiff Story has become the Museum of Cardiff.
This move coincides with the museum’s plan to raise half a million pounds to help support future programmes, exhibitions and education work. The museum is now 8 years old and, in that time, it has welcomed over 1.1 million visitors from Cardiff and all over the world. Every year, the museum works with and supports 100 different community groups and organisations. It is a true asset to the city’s cultural offer and is the only place that locals and tourists alike can come to explore and celebrate our city’s rich history. The name change reflects an exciting new phase in the museum’s development.
The funds raised by this campaign, which will be matched pound-for-pound by the National Lottery Heritage Fund, will help to provide vital long-term support to supplement the investment already being made by the Council, together with a range of generous supporters. I would ask Members to do all that they can to help promote and support this fundraising initiaive.
Page 193 Eco-Tourism Campaign
Building on the legacy of hosting the Volvo Ocean Race in 2018 and also coinciding with World Oceans Day, Visit Cardiff and Cardiff Harbour Authority have teamed up with charities, including Keep Wales Tidy and Surfers Against Sewage, to launch an Eco-Tourism campaign. The campaign will build on the sustainability lessons learned during last year’s Volvo Ocean Race and aims to inspire businesses in the leisure and tourism sector, as well as visitors to the city, to change their behaviour to help the environment. Over 70 business delegates attended a Visit Cardiff breakfast session, which explored a variety of topics linked to sustainability in the leisure and tourism industry. The feedback from the event showed that people were inspired to make positive changes. To build on the momentum created by the event, Visit Cardiff have also created a marketing plan to continue the conversations with both their official network and visitors about sustainability and they plan to monitor any positive changes/outcomes.
Summer Event Programme
Whilst we continue to build on the legacy of previous events, this year’s summer event programme is promising a feast of attractions for visitors and residents alike. With hopefully something for everyone, the highlights include Joust, Cardiff Bay Beach, Food & Drink Festival, Tafwyl, Cardiff Open Air Theatre Festival, Cardiff Singer of the World, Depot in the Castle, Sound of the City in Cardiff Castle, Aqua Park in Cardiff Bay, Pride Cymru’s Big Weekend, Speedway Grand Prix, Manchester United v AC Milan, Luna Cinema at Cardiff Castle and Rugby World Cup 2019 warm up fixtures at Principality Stadium to name but a few.
I am delighted to report that a new leisure offer in Cardiff Bay will open on 29th June 2019 with the launch of an Aqua Park covering an area of approximately 8,000 square metres. The facility is located adjacent to the Barrage embankment and will provide opportunities for those aged six upwards to interact with a range of inflatable features, including climbing walls, trampolines, giant slides, blast bags and towers. The Aqua Park will also provide up to 50 local jobs through our operator, Aqua Park Cardiff. The facility will be open through to September 2019.
Sports and Leisure Facilities
I am pleased to confirm that the Welsh Government has confirmed a grant award of £1.9 million for the development of new sports facilities on Canal Park, Butetown to include a floodlit 3G pitch, changing facilities and associated infrastructure. This is a partnership project involving the Council and Cardiff & Vale College. Local community clubs will be consulted and will have priority for use of the new facilities, as well as local primary schools.
Last month, I attended the re-launch of Llanrumney Phoenix Boxing Club who have completed the asset transfer of the John Reynolds Centre and secured over £250,000 in external grants to refurbish the facility. Health and fitness activities are now being offered with classes at full capacity. It was also inspiring to see the boxing talent on show and how young men and women are developing through sport.
Page 194 Officers are also working closely with Butetown Youth Club to secure the facility for use by the newly established Gymnastics Club whilst refurbishment work is underway at the venue. The club has been extremely successful in recruiting girls from the local Muslim community and I want to ensure there is no disruption to training sessions to ensure that the girls continue to participate and the club grows.
New offers continue to be trialled in our leisure centres through our partnership arrangements with GLL. These include an exciting new Air-Venture inflatable obstacle course, which was launched at Western Leisure Centre on 25th May 2019. This state of the art giant inflatable assault course will bring many hours of fun for children and families and has great potential to become a city-wide attraction.
Playday 2019
Playday is the national day for play, which is traditionally held annually on the first Wednesday in August. It is the biggest play sector event in the UK and is coordinated by Play Wales. As well as a celebration of children’s right to play, Playday is a campaign that highlights the importance of play in children’s lives. This year, the Children’s Play Service will be celebrating national Playday on Wednesday 7th August 2019 with an event to be held at Llandaff Fields. The event will be hosted in partnership with Menter Caerdydd, Flying Start and the Cardiff Library Service to name but a few. The event will offer a range of play opportunities from junk modelling to bug safaris and will be open to all age groups.
Bright Start Awards 2019
I was delighted to learn of the recognition received by council services within my portfolio at the Bright Start Awards 2019 event held last month, which was hosted by my Cabinet colleague, Councillor Graham Hinchey. It was particularly pleasing to see the team at Cardiff International White Water being awarded a gold medal for their work as mentors and trainers, as well as the Parks team who received a gold award in recognition of the quality of supported opportunities that they provide.
Councillor Peter Bradbury Cabinet Member for Culture & Leisure 14 June 2019
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EDUCATION, EMPLOYMENT & SKILLS STATEMENT
School Organisation Programme
Band A of the 21st Century Schools programme is now coming to a close, with the final accounts being closed for Cardiff West Community High School, Eastern High School and Adamsdown Primary School. Band A successfully delivered 24 projects at a value circa £163 million.
Band B of the programme includes circa £284m of capital investment, which has now commenced, with Fitzalan High School and St Mary the Virgin Primary School leading the way. The commencement of Band B has also coincided with the appointment of Richard Portas as the Council’s new School Organisation Programme Director.
Redevelopment of Cantonian High School, Riverbank Special School and Wooldands High School
The next stage of the redevelopment of Cantonian High School, Riverbank Special School and Woodlands High School was approved by Cabinet on 13 June 2019 following an extensive and consultation process, which involved a range of interested parties, including parents, staff, governors, neighbouring schools, and elected members, as well as extensive pupil consultation. The Council received a total of 759 consultation responses, with a 94% positive response from wider stakeholders.
The Cabinet has approved the issuing of statutory notices to increase the capacity of Cantonian High School from 6 to 8 forms of entry, expand the Specialist Resource Base for learners with an Austim Spectrum Condition (ASC), and the transfer of Woodlands and Riverbank Special Schools to the Doyle Avenue site. As part of the proposals, Woodlands Special School’s capacity will be increased from 140 to 240 places and Riverbank Special School will be increased from 70 to 112 places. The estimated investment in the overall project is £67.3m and will be a key priority within the Council’s 21st Century Schools Band B programme.
Page 197 Howardian Primary School
I was delighted to attend the official opening of Howardian Primary School on 5th June 2019, which was also attended by the Welsh Government Minister for Education, Kirsty Williams AM. Howardian Primary School was established in September 2015 and initially occupied classrooms within the former Howardian Education Centre. The brand new £7m school, which was funded jointly by the Welsh Government’s 21st Century Schools Band A programme and the Council, welcomed children through its doors in September 2018. The school has two forms of entry and offers a programme for community use within school hours and out of school hours, including Adult Education classes that previously operated in the former building.
School Inspections Update
The quality of education provision in Cardiff is improving, as evidenced by both national categorisation and Estyn inspection outcomes. Since September 2018, 14 schools have been inspected and had reports published. Of these schools, 11 have been judged to be good or excellent for standards. Further to the update provided in my statement to Council in March 2019, inspection reports have been published for the following schools:
Cantonian High School – judged as ‘Good’ in all five inspection areas Cardiff High School – judged as ‘Excellent’ in all five inspection areas Grangetown Primary School – judged as ‘Good’ in all five inspection areas Millbank Primary School – judged as ‘Good’ in all five inspection areas St. Illtyd’s Catholic High School – judged as ‘Adequate and needs improvement’ in all five inspection areas St. John Lloyd RC Primary School – judged as ‘Good’ in all five inspection areas Tremorfa Nursery School – judged as ‘Excellent’ in three of five inspection areas and ‘Good’ in two inspection areas. Estyn will also invite the school to prepare case studies on its work in relation to developing independence and highly positive attitudes to learning in very young children and its use of reflective, daily evaluation meetings to plan for progression for dissemination on Estyn’s website.
School Holiday Enrichment Programme
Cardiff's multi-award winning School Holiday Enrichment Programme (SHEP), Food and Fun, continues to expand with 16 schools (1 Welsh medium school, 1 special school, 1 secondary school and 13 primary schools) running the programme this summer. I was pleased to open a recent Food and Fun stakeholder meeting to plan this year’s programme, which was attended by over 70 school staff and partner organisations.
SHEP, which was developed in Cardiff in 2015 before being rolled out throughout Wales in 2017, received recognition in the report of the Children’s Future Food Inquiry that was published in April 2019. This found that Wales is the most advanced in terms of holiday provision within the UK through the investment and commitment to SHEP. Page 198 The Welsh launch of the Children’s Future Food Inquiry Report was held at Cardiff West Community High School on 2nd May 2019, which I attended along with the First Minister and Cardiff West Assembly Member, Mark Drakeford AM. Pupils from Prestatyn High School and Cardiff West Community High School were able to present their #Right2Food charter and had the opportunity to highlight the need for urgent action on child food insecurity.
The Bevan Foundation also published a report last month, entitled ‘Kids on the breadline: Solutions to Holiday Hunger’, which recommended that all holiday provision schemes in Wales should set high standards for nutrition, activities, safeguarding and parent/carer involvement based on the SHEP model.
Child Friendly City
On 23rd May 2019, a delegation from Cardiff travelled to London to take part in a Unicef UK national conference to mark the 30th Anniversary of the United Nations Convention on the Rights of the Child (UNCRC) being adopted by the UN General Assembly. The delegation included the Council’s Director of Education & Lifelong Learning and Alana Ellis, who is a young person on Cardiff’s Child Friendly City Advisory Board. The title of the conference was ‘Children’s rights at 30: a powerful tool for cities & communities’ and aimed to celebrate the UNCRC turning 30, while also shining a light on the challenges that councils in the UK continue to face as they work to protect the rights of the country’s most vulnerable children.
Cardiff delegates had the opportunity to sit on panels to share how a child rights- based approach can bring councils and their local partners together to help improve the effectiveness and legitimacy of the local decisions that shape children’s lives. Alana also made a fantastic presentation about how children and young people have influenced the shape and direction of the Child Friendly City programme in Cardiff.
The Council is pleased to be an active partner with Unicef UK and I am very encouraged by the progress that is being made right across Cardiff, which includes rights based health charters, young people sitting on a scrutiny committee, a significant increase in the Rights Respecting Schools programme and the delivery of a wide range of training, including to many councillors. I would like to thank all of the children and young people who are helping to shape this important programme, especially Alana for representing Cardiff so well at the recent conference.
2019 Urdd National Eisteddfod
The 2019 Urdd National Eisteddfod was held in Cardiff Bay from 27th May to 1 June and provided an ideal opportunity to celebrate 70 years of Welsh medium education in the capital city of Wales. The primary school show, ‘Troi Heddiw yn Ddoe’, was a highlight of the week, with the children portraying the story of the development of Tiger Bay. The Hamadryad ship was a focal point of the production, which also raised awareness of the history surrounding our newest and 20th Welsh medium school, Ysgol Hamadryad in Butetown.
Page 199 The Urdd Eisteddfod provides a fantastic platform to children and young people to perform in a variety of competitions. So many schools from across Cardiff came away with a significant number of medals and wards, but perhaps most importantly all children who performed or competed left the Urdd Eisteddfod with unforgettable memories that will last a lifetime.
Cardiff County and Vale of Glamorgan (CCVG) Music Service
Four members of CCVG Training Choir have been successful in auditions for parts in the Welsh National Opera’s forthcoming production ‘The Cunning Little Vixen’.
Members will recall that the CCVG Youth Choir led the singing at the Special Meeting of the Council on 17th May 2019 to mark the award of the Freedom of the City to Dame Shirley Bassey.
CCVG Youth Orchestra performed an outstanding joint concert at BBC Hoddinott Hall in April 2019 with Sydney Youth Orchestra, and had the opportunity to spend time with their Australian peers.
CCVG Youth Brass Band received a Bronze Award at the UK Brass Band Championships that were held at Warwick in March 2019. One member of the Youth Brass Band, Michael Triggs, also won the Richard Fice Award of £2,000 to further his studies.
International School Linking
60 visitors from six different countries across Europe have visited Cardiff recently. All of the visitors were from schools, universities and local authorities and were part of Erasmus+ partnership projects with the Council’s International School Linking team. One of the European cities represented was Warsaw in Poland and I was pleased to meet the Vice-Director of Education from Warsaw and welcome him to the city. Cardiff has worked with Warsaw on many projects over the last 11 years and our new project, Challenging Extremism, at Key Stage 3 is an exciting project involving Cardiff, Warsaw and Ferrol in Spain.
Councillor Sarah Merry Cabinet Member for Education, Employment & Skills 14 June 2019
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FINANCE, MODERNISATION & PERFORMANCE STATEMENT
Living Wage Awards 2019
I am delighted to report that Cardiff Council received a prestigious Living Places Champion Award at the Living Wage Awards in London on 5 June 2019. The award was in recognition of the work that the Council has undertaken – and is continuing to undertake – to promote the real Living Wage in Cardiff and Wales. The Council has played a key role in increasing the number of accredited employers in Cardiff from 20 in 2015 to 94 in 2019, which represents around 46% of the total number of accredited employers in Wales.
The ambition is for Cardiff to become a Living Wage City by the end of this year and only the UK's second after Dundee and the first capital city in the UK to do so. To achieve this, we need more organisations across Cardiff to become accredited Living Wage employers with the Living Wage Foundation. We will continue working with partners across the city who support our ambition to achieve this. The accreditation process is straightforward and support is available from Cynnal Cymru and the Living Wage Foundation.
UK National GO Awards 2019/20 – Emerging Talent Award
The Council’s Commissioning and Procurement Team’s student placement programme, a partnership with the University of South Wales, won in the ‘Emerging Talent’ category at the recent UK National GO Awards in Birmingham, which are seen as the UK’s premier procurement awards.
In 2012, a long-term decision was taken to invest in the future by ‘growing our own’ procurement staff. The aim was to create a sustainable, suitably qualified and experienced procurement team that offered opportunities for staff to develop and progress in a competitive procurement market. Our first student was appointed in 2013 and the programme has been running every year since, with up to three students a year being on placement. The programme has been hugely successful with 5 former students now employed by the Council’s Procurement Team. The University of South Wales highlights the programme as “an excellent example of Industry and Higher Education working together to create graduates that meet the needs of industry.”
Page 201 Lexcel Accreditation
Legal Services have passed their annual Lexcel assessment. Lexcel is the Law Society quality accreditation. The inspector found that the requirements of the standard continue to be closely adhered to and no major or minor non-compliances were noted during the assessment. He noted 24 areas of good practise and stated that he had no hesitation in recommending that the service be accredited.
Safeguarding Training
Cardiff Council’s Corporate Safeguarding Policy, which was approved in January 2019, has recommended that all council employees, elected members and volunteers should undertake mandatory safeguarding training. An e-learning module had previously been developed and completed on a discretionary basis by a limited number of employees; however, since January 2019, all directorates have now been mandated to ensure that all employees within their services undertake the training.
In order to achieve this, employees are regularly reminded of the need to undertake the training and, for those employees unable to do so via the e learning module, face-to-face training has been developed along with ‘Train the Trainer’ opportunities. Data monitoring is taking place to identify take up across the organisation with almost 6,000 employees trained to date. In addition, information on modern slavery is going to be incorporated into the training.
Four safeguarding training sessions have been identified during June 2019 to provide training for all elected members. These sessions will mirror the training provided at the ‘Train the Trainer’ events to ensure consistency of content and learning.
Mobile App
The Cardiff Gov mobile app saw a further 920 downloads in May 2019 and, at the beginning of this month, had passed 14,000 downloads since it came into operation. We continue to see a strong customer preference for digital services, with 55% of all reports for fly-tipping and 56% of highways defects made via the app or website.
The Cardiff Gov app has also been shortlisted for the ‘App of the Year’ Award at the Wales Online Digital Awards 2019, which is testament to the hard work by the multi- disciplined team that has been developing this platform to deliver digital services to our citizens.
Website and Web Development
The Council’s web presence continues to be well used by our citizens, as demonstrated below:
208,549 people visited the website in May 2019, with nearly 64% of visitors accessing the site on a mobile phone or tablet. 62,300 waste collection look ups were made online (app and website) with the highest volume of looks ups in the Llanishen and Rhiwbina wards. 82.3% of requests for more recycling bags and caddies were made online.
Page 202 The Council Tax portal had 6,653 visits in May 2019. 392 users translated Cardiff.gov.uk into their preferred language. New websites launched for the Register Office www.cardiffregisteroffice.co.uk and EVAC Cardiff www.evaccardiff.co.uk The Cardiff Dogs Home website received its 1 millionth page view since it was launched in August 2018 and over 260 dogs have been listed for rehoming.
C2C
In the last week of May 2019, the generic C2C email address was closed down following research that showed we could be offering a faster, better service for our customers by asking them to use alternative contact methods that better suited their enquiry type – for example, by utilising Twitter for a quick question or the Cardiff Gov app to report a street incident like fly-tipping by dropping a pin in a map, or an online webform that collects all the relevant information at the first point of contact.
Early indications are that this has reduced daily email volumes significantly and has really improved the quality of information being received from customers, as it is generated via a webform that asks for specific information, rather than allowing for total free-handing so that enquiries can be directed to the right person(s) much sooner.
Social Media
The Council received 9,286 inbound messages in May 2019 compared to 8,090 in April 2019, which is a 14.8% increase. Of those messages, C2C actioned 7,635 and replied to 2,767.
The most popular subject this month was bulky waste collections with 1,462 messages received from 499 individual customers. This was closely followed by enquiries about the recent European Parliamentary Elections, which were a mix of queries prior to the election about how/where/when to vote. Posts made after the announcement of the results also discussed the turnout figure and, of course, the result.
Cardiff Council’s current top follower is Mental Health Today, which has its own following of 88.1k people. In May 2019, Facebook followers increased by 2.22% compared to the previous month and by 33.49% compared to May 2018. Twitter followers also increased by 0.28% in May 2019 and by 3.63% from May 2018.
Wales Interpretation and Translation Service (WITS)
2,500 interpreting/translating assignments were completed in May 2019, of which over 100 were of an emergency nature. WITS was able to provide an interpreter to 98.96% of requests. The top 5 translated languages in May 2019 were:
Arabic = 630 Polish = 379 British Sign Language (BSL) = 203 Romanian = 176 Bengali = 161
Page 203 WITS continues to offer a 24/7 service ensuring our partners are able to access an interpreter to support them and the public in accessing their services. WITS received over 3,200 inbound calls in May 2019, of which 447 were out of hours, and over 7000 emails. WITS achieved a 95.44% answer rate for May 2019 and remains above its KPI of 93% of calls answered.
Councillor Chris Weaver Cabinet Member for Finance, Modernisation & Performance 14 June 2019
Page 204 CARDIFF COUNCIL CYNGOR CAERDYDD COUNCIL: 20 JUNE 2019
HOUSING & COMMUNITIES STATEMENT
Crime & Coffee Festival 2019
From 3rd to 8th June 2019 in Hubs across Cardiff, the Hubs & Libraries Service successfully delivered the second instalment of the Crime & Coffee Festival, securing its position in Wales’ literary calendar with a host of the biggest names in crime fiction.
The festival promotes Welsh crime writers, reading and, of course, the Hubs and libraries themselves. Topping the bill this year were the Man Booker Prize longlisted authors, Belinda Bauer and Jasper Fforde, who were joined by many more established and emerging Welsh crime writers. The festival featured 30 authors across 11 events city-wide, with talks, readings and panel discussions, plus a workshop where writers were able to work with a published author.
Built out of the success of Open Space literary events within our Hubs and a hugely popular crime fiction book group within Central Library Hub, the Crime & Coffee Festival has delivered the opportunity for crime readers to engage with authors and learn creative skills for their own writing. I am pleased to be able to report that the festival attracted large audiences, with some incredible feedback being received from those who attended. I am really looking forward to next year and seeing the festival go from strength to strength across the Hubs and libraries within the city.
Over the last 10 years, a wealth of research has shown the link between reading for pleasure and doing well in life. Reading delivers many benefits including improved health and well-being. I am therefore really pleased that we continue to offer free access to reading through our Hubs and our libraries, as well as events and activities that aim to inspire and engage Cardiff’s citizens.
Housing First
I am pleased to confirm that the Council has now extended the existing Housing First pilot, run by the Salvation Army. The project utilises properties within the private rented sector, aiming to increase the stock of housing available to those sleeping rough, providing intense holistic support to ensure individuals with especially complex issues can have a successful pathway out of homelessness. These individuals are often entrenched and repeatedly move through mainstream services unsuccessfully.
Page 205 Since the implementation of the pilot in September 2018, 7 service users have successfully transitioned into accommodation of their own. With effective support, all 7 are still maintaining their tenancies and are all reporting general improvements to their overall health and wellbeing and a reduction in crime and street activity. Due to the initial success of the scheme, plans are now being considered to expand this service over the coming financial year.
By way of a case study, the Council’s Housing First team is currently supporting a client to maintain a tenancy in the private rented sector after a long period of rough sleeping. Before entering the tenancy, the client was in a cycle of homelessness and would move between periods of rough sleeping, prison sentences and emergency overnight stay (EOS) provision.
The client’s support needs prior to the scheme involved criminal justice, mental health and substance misuse. Within a few weeks of starting the tenancy, the client spent time in prison; however, this was only for a short period and they retained the tenancy during this time. Staff picked the client up from the prison gates on release and, since then, the client has gone on to achieve positive outcomes. The client has also utilised the individual budget to decorate and furnish the flat and to make it more homely.
Since leaving prison, the client has addressed their substance misuse and is now presenting negative drug tests on a weekly basis. The client has not had any criminal justice issues for the last four months. The client’s mental health has also stabilised, with the individual feeling better within themselves and beginning to exercise more. The client has skills in painting and decorating and has recently started to do some work experience with a painter and decorator to build up a CV with the aim of securing employment in this field in the future.
Cardiff Living Programme
I am delighted to announce that Cardiff Council and Wates Residential were recognised for the innovative Cardiff Living Programme on 7th June 2019, winning the Integration & Collaborative Working Award at the Constructing Excellence Wales (CEW) 2019 Awards. Cardiff Council and Wates were shortlisted against five other construction projects for the award and were announced as the overall winners in the category, with CEW commending the approach to partnership working and collaboration between client and developer in delivering quality, energy efficient and well-designed homes for council rent, low-cost home ownership and market sale.
CEW were impressed with the approach taken to enable difficult sites to be developed for much needed new homes whilst ensuring the developments have place-making at their heart, helping to regenerate communities and build affordable homes for sale targeted at local communities. Having won the Integration & Collaborative Working Award in Wales, the project now gets shortlisted for the National CEW awards that will be held in London in November 2019.
Page 206 Cardiff Community Safety Partnership
The Cardiff Community Safety Partnership will be holding a conference on 19th September 2019 at City Hall. The conference will focus on the Community Safety Partnership’s priorities of City Centre and Street Sleepers; County Lines and Exploitation of the Vulnerable; Prevent & CONTEST; and Area Based Working. The aim of the conference is to bring the wider partnership and other stakeholders together to further explore opportunities under each of the priority areas.
The Cardiff Community Safety Partnership is also committed to tackling the issue of discarded needles. A report on drug litter within Cardiff was considered by the Community Safety Delivery Board on 30th May 2019 and the Board has committed to undertake further work to understand the issue in more detail. This work will be considered at the next meeting of the Board in July 2019.
Councillor Lynda Thorne Cabinet Member for Housing & Communities 14 June 2019
Page 207 This page is intentionally left blank Agenda Item 16
CITY & COUNTY OF CARDIFF DINAS A SIR CAERDYDD
COUNCIL: 20 June 2019
REPORT OF DIRECTOR GOVERNANCE & LEGAL SERVICES
APPOINTMENT OF LOCAL AUTHORITY GOVERNORS TO SCHOOL GOVERNING BODIES
Reason for this Report
1. To appoint Local Authority School Governors.
Background
2. Section 19 of the Education Act 2002 creates the general ability for the Local Authority to appoint governors to the governing bodies of maintained schools, with further detail contained in the Government of Maintained Schools (Wales) Regulations 2005. When Local Authority school governor vacancies arise, either by appointees reaching the end of their term of office or resigning, it is the statutory duty of the Council to fill the vacancies as soon as possible.
3. The Local Authority Governor Panel to oversee this process was constituted at the Annual Council in May 2015 and held its first termly meeting in September 2015.
Issues
4. The Local Authority Governor Panel met on 10 June 2019 to consider new applications to current and future vacancies up 30 September 2019. The recommendations of the panel are contained in Appendix 1 to this report.
Reasons for Recommendations
5. To ensure that the Council fulfils its statutory functions in respect of the appointment of local authority governors for maintained schools.
Legal Implications
6. As noted in paragraph 2 of the report, the Council is required, pursuant to the Education Act 2002, section 19 and regulations made there under, to appoint local authority governors to the governing bodies of maintained schools, in accordance with those statutory provisions.
Page 209 1 7. Appointments to outside bodies are a local choice function, which is reserved under the Council’s Constitution to full Council. Accordingly, the appointment of Local Authority governors to governing bodies, as recommended in this report, requires the approval of full Council.
Financial Implications
8. There are no financial implications arising from this report.
Recommendation
9. That Council consider the recommendations of the Local Authority Governor Panel of 10 June 2019 and approve the appointments of Local Authority governors to the school governing bodies as set out in Appendix 1.
Davina Fiore Director Governance & Legal Services 13 June 2019
The following Appendix is attached:
Appendix 1 List of Local Authority school governor vacancies and recommendations for appointment by the Local Authority Governor Panel for the period 01 July 2019 to 30 September 2019.
The following Background Documents have been taken into account: N/A
Page 210 2 LA Governor Vacancies - Recommendations from LA Governor Panel Appendix 1 01 July 2019 to 30 September 2019
i. All appointments in the list are recommended by the LA Governor Panel and will have satisfied the required application process.
ii. All terms of office unless otherwise stated are for 4 years.
Existing LA Governor Vacancies
Start of School Ward Vacancy Applications received Creigiau Primary School Creigiau & St Fagans 16/09/2018
Page 211 Page Grangetown Nursery School Grangetown 26/03/2019 Hywel Dda Primary School Ely 01/12/2018 Lakeside Primary School Cyncoed 25/02/2019 Tayyeba Roula Lansdowne Primary School Canton 29/01/2019 Llysfaen Primary School Lisvane 29/03/2019 Marlborough Primary School Penylan 18/09/2018 Meadowlane Primary School Trowbridge 20/07/2018 Pen-Y-Bryn Primary School Llanrumney 26/03/2019 St Cuthbert's R.C Primary School Butetown 07/03/2018 St Mary's Catholic Primary School Riverside 07/11/2018 The Court School Llanishen 17/04/2019 Emma Cousins Thornhill Primary School Llanishen 06/02/2019 Catarina Lampreia Trelai Primary School Caerau 11/09/2018 Tremorfa Nursery School Splott 05/02/2018 30/01/2018 Bethan Wilson Willowbrook Primary School x 2 Trowbridge 19/02/2018 09/03/2018 Susan Schelewa Windsor Clive Primary School x 2 Ely 01/12/2018 Ysgol Gyfun Gymraeg Glantaf Llandaff North 15/01/2019 Sara Vaughan
3 17/02/2017 Dylan Owen Ysgol Gymraeg Melin Gruffydd x 3 Whitchurch & 18/05/2017 Tongwynlais 26/11/2017 Ysgol Gymraeg Nant Caerau Caerau 21/03/2019 Ysgol Gymraeg Treganna Treganna 04/03/2019 Tracey Jones
Future LA Governor Vacancies
Start of Re-appointment New Application School Ward Vacancy Requested Received Page 212 Page Ffederasiwn y Ddraig 02/09/2019 Glyn Conolly 02/09/2019 Sian Edwards-Poole (New Federation of Ysgol Gymraeg Bro Eirwg Llanrumney & 02/09/2019 Michael Jones & Ysgol Pen Y Pil) Trowbridge 02/09/2019 Rachel Robjohn Allensbank Primary School Gabalfa 25/09/2019 Bryn Hafod Primary School Llanrumney 25/09/2019 Jonathan Jones Cathays High School Gabalfa 25/09/2019 Cllr Norma Mackie Creigiau & St Amanda Creigiau Primary School Fagans 25/09/2019 Bouadana Fairwater Primary School Fairwater 24/07/2019 Robert Larkins Glyncoed Primary School Pentwyn 24/07/2019 Ceri Veysey Hawthorn Primary School Llandaff North. 26/06/2019 Holy Family R.C Primary School Fairwater 24/07/2019 Carol Cobert 25/09/2019 Cllr Joe Boyle Howardian Primary School x 2 Penylan 25/09/2019 Cllr Sue Lent Kitchener Primary School Riverside 24/07/2019 Gareth Thomas Lansdowne Primary School Canton 24/07/2019 Sacha Davies Llanedeyrn Primary School Pentwyn 17/09/2019 Cllr Joe Carter Llysfaen Primary School Lisvane 25/09/2019 Caroline Du Cann Millbank Primary School Caerau 25/09/2019 Gillian James
4 Mount Stuart Primary School Butetown 24/07/2019 Ruth Williams Radnor Primary School Canton 24/07/2019 17/09/2019 Cllr Nigel Howells Stacey Primary School x 2 Adamsdown 23/09/2019 Natalie Kendrick- Tredegarville C.W Primary School Adamsdown 24/07/2019 Doyle Ysgol Glan Ceubal Llandaff North 26/06/2019 Ysgol Y Berllan Deg Pentwyn 24/07/2019 Ysgol Y Wern Llanishen 24/07/2019 Nicholas Brown Page 213 Page
5 This page is intentionally left blank Agenda Item 17
CYNGOR CAERDYDD CARDIFF COUNCIL
COUNCIL: 20 JUNE 2019
REPORT OF THE DIRECTOR OF GOVERNANCE & LEGAL SERVICES
COMMITTEE APPOINTMENTS Reason for Report
1. To receive and make appointments to current committee vacancies as set out in the report and in accordance with political group wishes.
Background
2. The Annual Council 23 May 2019 established the Committees and Panels of the Council and their composition. The seats allocated to political groups on each committee were calculated in accordance with political balance, and nominations were received for each committee from the political groups.
3. In accordance with the Welsh Audit Office Statement of Action P3b (report March 2016), Membership of Committees is a standing item on monthly Group Whips meetings and Full Council, as appropriate.
Issues
4. The Annual Council 23 May 2019 received nominations to committee seats. Not all seats were filled and the vacancies that remain are as follows:
Committee Vacancy Group Nomination Received Audit Committee 1 vacancy 1 x Conservative
Corporate Parenting 2 vacancies 1 x Conservative Advisory Committee 1 x Lib Dem Employment Conditions 1 vacancy 1 x Conservative Committee Works Council (*from 1 vacancy 1 x Conservative the membership of the Employment Conditions Committee) Planning Committee 2 vacancies 1 x Labour 1 x Lib Dem Licensing Committee 1 vacancy 1 x Lib Dem Cllr Asghar Ali
Public Protection 2 vacancies 1 x Lib Dem Cllr Ashgar Ali 1 x Plaid Cymru Page 215 Committee Vacancy Group Nomination Received Community & Adult 1 vacancy 1 x Conservative Services Scrutiny Committee Policy Review & 2 vacancies 1 x Labour Performance Scrutiny 1 x Plaid Cymru
5. Further nominations to fill existing vacancies received from political groups prior to Full Council on 20 June 2019 will be reported on the amendment sheet.
6. A copy of the List of Members of Committees from Annual Council confirmed with Group Whips at their meeting on 10 June 2019 is attached as Appendix A
Legal Implications
7. The Council is under a duty to make appointments to Committees, in accordance with the approved allocation of seats to political groups, so as to give effect to the wishes of the political groups (pursuant to Section 16 of the 1989 Act).
8. Under the Council and Committee Meeting Procedure Rules (Rules 2(b) (xv) and 1.2 respectively), the Council may elect a Chair and Deputy for each of its committees. The Council may elect any member of the appropriate Committee as its Chair or Deputy Chair.
Financial Implications
9. There are no financial implications directly arising from this report
RECOMMENDATION
The Council is recommended to appoint to the vacancies on Committees in accordance with Party Group wishes and as set out on the Amendment Sheet.
DAVINA FIORE Director Governance and Legal Services 12 June 2019
Appendix A – List of Members of Committees 2019/2020 v1.3 as at 10 June 2019
Background Papers Annual Council Reports 24 May 2019 Minutes of Annual Council 23 May 2019
Page 216 Composition of Committees and Membership 2019/20 Ordinary Committees
Audit Committee (12 - 8 Council Members & 4 Independent Members)
Labour (5) Councillors Phil Bale, Stephen Cunnah, Susan Goddard, Ashley Lister and Kanaya Singh
Conservative (2) Councillor Joel Williams (1 vacancy)
Liberal Democrats (1) Councillor Nigel Howells
Independent Members (4) Ian Arundale (Chr), David Hugh Thomas (DChr), Gavin McArthur and David Price
Constitution Committee (12 Members)
Labour (6) Councillors Jennifer Burke-Davies, Susan Goddard, Russell Goodway (Chr), Keith Jones, Ashley Lister and Peter Wong
Conservative (3) Councillors Michael Jones-Pritchard; Kathryn Kelloway and Rod McKerlich
Liberal Democrat (2) Councillors Rodney Berman and Joe Carter
Plaid Cymru (1) Councillor Keith Parry
Corporate Parenting Advisory Committee (9 Members excluding any members of the Children and Young People’s Scrutiny Committee)
Labour (4) Councillor Sarah Merry as Deputy Leader & Deputy Leader to Chair Cabinet Member for Education, Employment & Skills (Chr) and Councillor Graham Hinchey as Cabinet Member for Children & Families; Councillors Susan Lent and Ashley Lister
Conservative (3) Councillors Sean Driscoll and Shaun Jenkins (1 vacancy)
Liberal Democrats (1) (1 vacancy)
Independent (from Plaid Councillor Fenella Bowden Cymru (1))
1 Page 217 Council Appeals Committee (9 Members)
Labour (5) Councillors Saeed Ebrahim, Susan Goddard, Owen Llewellyn Jones, Chris Lay (Chr) and Sue Lent
Conservative (3) Councillors Gavin Hill-John, Michael Phillips and Joel Williams.
Liberal Democrat (1) Councillor Nigel Howells.
Democratic Services Committee (12 Members)
Labour (5) Councillors Jennifer Burke-Davies, Susan Goddard, Russell Goodway, Chris Lay and Peter Wong.
Conservative (3) Councillors Michael Jones-Pritchard (Chr), Kathryn Kelloway and Rod McKerlich.
Liberal Democrat (2) Councillors Emma Sandrey and Dan Naughton
Plaid Cymru (1) Councillor Keith Parry
Independent Councillor Fenella Bowden
Employment Conditions Committee (8 Members)
Labour (5) Councillors Lee Bridgeman, Bernie Bowen-Thomson, Bob Derbyshire, Heather Joyce and Chris Weaver (Chr).
Conservative (2) Councillors David Walker (1 vacancy)
Liberal Democrat (1) Councillor Joe Boyle
Licensing Committee (12 Members)
Labour (6) Councillors Bowen-Thomson, Bob Derbyshire, Susan Goddard, Frank Jacobsen, Norma Mackie (Chr) and Abdul Sattar (DChr)
Conservative (3) Councillors Tim Davies, Kathryn Kelloway and John Lancaster
Liberal Democrat (2) Councillor Ashley Wood (1 vacancy)
Plaid Cymru (1) Councillor Ford
2 Page 218 Pensions Committee (5 Members)
Labour (3) Councillors Dilwar Ali, Chris Lay (Dep Chair) and Chris Weaver (Chr)
Conservative (1) Councillor Graham Thomas
Liberal Democrat (1) Councillor Nigel Howells
Planning Committee (12 Members)
Labour (7) Councillors Ali Ahmed, Iona Gordon, Frank Jacobsen, Keith Jones (Chr), Chris Lay (DChr) and Abdul Sattar (1 vacancy)
Conservative (3) Councillors Sean Driscoll, Lyn Hudson and Michael Jones-Pritchard
Liberal Democrat (2) Councillors Asghar Ali (1 vacancy)
Public Protection Committee (12 Members)
Labour (6) Councillors Dilwar Ali (Public Protection only), Bob Derbyshire, Susan Goddard, Frank Jacobsen, Norma Mackie (Chr) and Abdul Sattar (DChr)
Conservative (3) Councillors Tim Davies, John Lancaster and Adrian Robson
Liberal Democrat (2) Councillor Ashley Wood (1 vacancy)
Plaid Cymru (1) (1 vacancy)
Standards & Ethics Committee (3 Council Members, 5 Independent Members and 1 Community Councillor)
Labour (1) Councillor Stephen Cunnah
Liberal Democrat (1) Councillor Emma Sandrey
Independent Members: Richard Tebboth (Chr), Dr James Downe, Hollie Edwards- Davies, David Hugh Thomas and Lizz Roe Community Councillor Stuart Thomas
3 Page 219 Scrutiny Committees
Children & Young People Scrutiny Committee (9 Council Members and 4 Co-opted Members)
Labour (4) Councillors Lee Bridgeman (Chr), Stephen Cunnah, Heather Joyce and Kanaya Singh.
Conservative (3) Councillors Philippa Hill-John, Linda Morgan and Michael Phillips.
Liberal Democrat (2) Councillors Rhys Taylor and Naughton
Co Opted Members Carol Cobert (Church in Wales Representative) & Mrs P Arlotte (Roman Catholic Representative); Rebecca Crump & Karen Dell’Armi (Parent Governor representative).
Community & Adult Services Scrutiny Committee (9 Members)
Labour (5) Councillors Ali Ahmed, Saeed Ebrahim, Susan Goddard, Sue Lent, and Mary McGarry.
Conservative (2) Councillor Shaun Jenkins (Chr) (1 vacancy)
Liberal Democrat (1) Councillor Joe Carter
Plaid Cymru (1) Councillor Andrea Gibson
Economy and Culture Scrutiny Committee (9 Members)
Labour (5) Councillors Iona Gordon, Jane Henshaw, Abdul Sattar, Elaine Simmons and Ed Stubbs.
Conservative (3) Councillors Gavin Hill-John, Thomas Parkhill and Adrian Robson
Liberal Democrat (1) Councillor Nigel Howells (Chr)
Environmental Scrutiny Committee (9 Members)
Labour (5) Councillors Bob Derbyshire, Owen Llewellyn Jones, Jackie Parry, Ramesh Patel and Peter Wong
Conservative (2) Councillors John Lancaster and Oliver Owen
Liberal Democrat (2) Councillors Joe Boyle and Ashley Wood
4 Page 220 Policy Review & Performance Scrutiny Committee (9 Members)
Labour (5) Councillors Bernie Bowen-Thomson, Jane Henshaw, Norma Mackie and Ashley Lister. (1 vacancy)
Conservative (2) Councillors Rod McKerlich and David Walker (Chr)
Liberal Democrat (1) Councillor Rodney Berman
Plaid Cymru (1) (1 vacancy)
Other Committees
Bilingual Cardiff Working Group (9 Members – at least 1 Member each Party group)
Labour (5) Councillors Jennifer Burke-Davies, Jane Henshaw, Owen Llewellyn Jones (Chr), Sue Lent and Huw Thomas. Conservative (2) Councillors Mike Jones-Pritchard and Oliver Owen
Liberal Democrat (1) Councillor Rhys Taylor.
Plaid Cymru (1) (** given to Independent Member)
Independent ** Councillor Neil McEvoy
Local Authority Governor Panel (7 Members)
Labour (4) Councillors Dilwar Ali, Susan Lent, Ashley Lister and Sarah Merry (Chr).
Conservative (2) Councillors Sean Driscoll and Graham Thomas
Liberal Democrat (1) Councillor Joe Boyle
Investment Advisory Panel (from Members of the Pension Committee) (5 Members)
Labour (1) Councillor Chris Weaver (Chr)
Conservative (1) Councillor Graham Thomas
Liberal Democrat (1) Councillor Nigel Howells
5 Page 221 Works Council (from Members of the Employment Conditions Committee) (5 Members)
Labour (3) Councillors Lee Bridgeman, Heather Joyce and Chris Weaver (Chr)
Conservative (1) (1 vacancy)
Liberal Democrat (1) Councillor Joe Boyle
Health & Safety Advisory Forum (5 Members)
Labour (3) Councillors Graham Hinchey, Norma Mackie and Chris Weaver (Chr)
Conservative (1) Councillor Timothy Davies
Liberal Democrat (1) Councillor Joe Boyle
Joint Committees
Glamorgan Archives Joint Committee (5 Members)
Labour (3) Councillors Stephen Cunnah, Jane Henshaw and Keith Jones
Conservative (1) Councillor Jayne Cowan and * Adrian Robson
Liberal Democrat (1) * Given to Conservative
City Deal Joint Board
Labour (1) (Leader of the Councillor Huw Thomas Council
Cardiff & Vale Regional Partnership Board
Labour (2) Relevant Cabinet Councillor Susan Elsmore and Graham Hinchey Members
Public Services Board
Labour (1) Relevant Cabinet Councillor Huw Thomas Member (and nominated Nominated substitute Councillor Sarah Merry substitute)
6 Page 222 Prosiect Gwyrdd
Labour (2) Relevant Cabinet Councillors Michael and Chris Weaver Members
Shared Regulatory Services
Labour (2) Relevant Cabinet Councillors Michael and Chair of Licensing Committee Member and Chair of Licensing Committee
Central South Consortium Joint Education Services Joint Committee
Labour (1) Councillor Merry
Vale, Valleys and Regional Adoption Collaborative Joint Committee
Labour (1) Councillor Hinchey
Cardiff Capital Region City Deal: Joint Overview and Scrutiny Committee
1 Member and 1 Deputy Councillor Patel, Lead Member and Councillor Nigel Howells. Deputy.
Last Updated 10 June 2019
7 Page 223 This page is intentionally left blank Agenda Item 18
CYNGOR CAERDYDD CARDIFF COUNCIL
COUNCIL: 28 MARCH 2019
REPORT OF THE DIRECTOR OF GOVERNANCE & LEGAL SERVICES
APPOINTMENT OF MEMBERS TO SERVE ON OUTSIDE BODIES
Reasons for the Report
1. To receive nominations and make appointments of Council representatives to statutory and non-statutory outside bodies.
Background
2. The Constitution provides that the Council will, from time to time, receive nominations and make Member appointments as necessary to serve as representatives of the Council on outside bodies.
3. The Council at its Annual meeting on 23 May 2019 received nominations and agreed appointments of Members to serve on bodies which are required on an annual basis and other vacancies.
4. The Council from time to time receives nominations to vacancies that occur during the Municipal Year.
Issues
5. The Council is asked to receive a nomination to the Cardiff and Vale Community Council to replace Councillor Iona Gordon. The appointment is to be made for a period up to Annual Council in May 2022.
6. In addition a nomination is required to a current vacancy on the Willie Seager Memorial Homes Trustr.
7. The Party Group Whips have been advised of the vacancies and nominations received will be detailed on the Amendment Sheet to be circulated at the Council meeting.
Page 225 Legal Implications
8. The appointment of individuals to serve on outside bodies is a Local Choice function under the Local Authorities (Executive Arrangements) (Functions and Responsibilities) (Wales) Regulations 2007. In the approved Scheme of Delegations the Council has determined that responsibility for the proposed appointments shall rest with Full Council.
Financial Implications
9. There are no financial implications arising as a direct consequence of this report.
RECOMMENDATION
The Council is requested to receive nominations and approve appointments as set out on the amendment sheet to the following bodies:
(a) Cardiff and Vale Community Council; and (b) Willie Seager Memorial Homes Trust.
DAVINA FIORE Director of Governance & Legal Services and Monitoring Officer 14 June 2019
Background Papers Register of Appointments to Outside Bodies Annual Council 23 May 2019 - Appointment of Representatives to Outside Bodies
Page 226 Agenda Item 19
CYNGOR CAERDYDD CARDIFF COUNCIL
COUNCIL: 20 JUNE 2019
REPORT OF THE DIRECTOR OF GOVERNANCE AND LEGAL SERVICES
PROGRAMME OF COUNCIL, CABINET & ORDINARY COMMITTEE MEETINGS 2019/20
Reason for this report
1. To receive the final programme of Full Council, Cabinet and Committee meetings for the period July 2019 to August 2020 following changes made in consultation with the elected Chairs of Committees for the Municipal Year 2019 - 2020.
Background
2. The Annual Council meeting is required to approve a programme of ordinary meetings of Council, and a provisional programme of meetings for Council Committees (Council Meeting Procedure Rules, Rule 2(b) (xvii) and (xviii)).
3. The Annual Council at its meeting 23 May 2019 approved the programme of Full Council, Cabinet and Committee meetings for the period June 2019 to August 2020, subject to further consultation with elected Chairs of Committees.
Issues
4. Attached as Appendix A is the Programme of Council, Cabinet and Committee meetings from July 2019 to August 2020.
5. The programme of meetings conforms with the agreed meeting times and days established through the Members’ Meetings Survey undertaken in May 2017 and agreements determined by individual Committees around preferred meeting day and time.
Legal Implications
6. Welsh Government has issued statutory guidance (under section 6 of the Local Government (Wales) Measure 2011), which the Council must have regard to when considering the times and intervals of its meetings.
7. In summary, the guidance states that:
• Work and other commitments make setting a programme of meetings that suits all Members difficult; • Welsh Government does not wish to prescribe the number/timings of meetings; and
Page 227 • it is important that Authorities proactively review their meeting arrangements, by way of example, the guidance states that “What may have been tradition or an arrangement which suited the previous generation of Councillors will not necessarily serve the interests of the new intake.”
8. The guidance requires the Council to survey its Members in respect of times and intervals in which meetings of the local authority are held at least once a term and preferably shortly after the new council is elected. A survey of Members was undertaken in May 2017 and the programme of future meetings reflects the results of the survey and agreements made by individual Committees around preferred start times.
Financial Implications
9. There are no financial implications arising from this report
RECOMMENDATION
The Council is recommended to note the Programme of Council, Cabinet and Committee meeting dates for July 2019 – August 2020.
DAVINA FIORE Director of Governance and Legal Services and Monitoring Officer 14 June 2019
The following Appendices are attached:
Appendix A Programme of Council, Cabinet and Committee meetings from July 2019 to August 2020.
Page 228 CALENDAR OF MEETING JULY 2019 – AUGUST 2020 APPENDIX A
Day Date Time Committee Venue
Mon 01 July 2019 Tues 02 July 2019 10.30am Public Protection Committee Committee Room 1 Tues 02 July 2019 4.30pm Environmental Scrutiny Committee Room 4 Wed 03 July 2019 4.30pm Community & Adult Scrutiny Committee Room 4 Thurs 04 July 2019 4.30pm Economy & Culture Committee Room 4 Fri 05 July 2019
Mon 08 July 2019 TBC Planning Site Visit Tues 09 July 2019 4.30pm Children and Young People Scrutiny Committee Room 4 Wed 10 July 2019 4.30pm Policy Review & Performance Scrutiny Committee Room 4 Thurs 11 July 2019 2.00pm CABINET County Hall Thurs 11 July 2019 5.00pm Pension Committee Committee Room 2 Fri 12 July 2019
Mon 15 July 2019 2.00pm Corporate Parenting Advisory Committee Room 4 Tues 16 July 2019 Wed 17 July 2019 1.30pm Planning Committee Committee Room 4 Thurs 18 July 2019 4.30pm COUNCIL City Hall Fri 19 July 2019
Mon 22 July 2019 5.00pm Democratic Services Committee Committee Room 4 Tues 23 July 2019 Wed 24 July 2019 Thurs 25 July 2019 Fri 26 July 2019
Mon 29 July 2019 Tues 30 July 2019 Wed 31 July 2019 Thurs 01 Aug 2019 Fri 02 Aug 2019
Mon 05 Aug 2019 TBC Planning Site Visit Tues 06 Aug 2019 10.30am Public Protection Committee Committee Room 1 Wed 07 Aug 2019 Thurs 08 Aug 2019 Fri 09 Aug 2019
Mon 12 Aug 2019 Tues 13 Aug 2019 Wed 14 Aug 2019 1.30pm Planning Committee Committee Room 4 Thurs 15 Aug 2019 Fri 16 Aug 2019
Mon 19 Aug 2019 Tues 20 Aug 2019 Page 229 Day Date Time Committee Venue
Wed 21 Aug 2019 Thurs 22 Aug 2019 Fri 23 Aug 2019
Mon 26 Aug 2019 BANK HOLIDAY Tues 27 Aug 2019 Wed 28 Aug 2019 Thurs 29 Aug 2019 Fri 30 Aug 2019
Mon 02 Sept 2019 Tues 03 Sept 2019 10.30am Public Protection Committee Committee Room 1 Wed 04 Sept 2019 Thurs 05 Sept 2019 Fri 06 Sept 2019
Mon 09 Sept 2019 TBC Planning Site Visit Tues 10 Sept 2019 2.00pm Audit Committee Committee Room 4 Wed 11 Sept 2019 4.30pm Community & Adult Scrutiny Committee Room 4 Thurs 12 Sept 2019 4.30pm COUNCIL County Hall Fri 13 Sept 2019 2.00pm Glamorgan Archives Joint Committee Glamorgan Archives, Leckwith
Mon 16 Sept 2019 Tues 17 Sept 2019 2.00pm Corporate Parenting Advisory tbc Committee Tues 17 Sept 2019 4.30pm Environmental Scrutiny Committee Room 4 Wed 18 Sept 2019 1.30pm Planning Committee Committee Room 4 Thurs 19 Sept 2019 4.30pm Economy & Culture Committee Room 4 Fri 20 Sept 2019
Mon 23 Sept 2019 Tues 24 Sept 2019 4.30pm Children and Young People Scrutiny Committee Room 4 Wed 25 Sept 2019 4.30pm Policy Review & Performance Scrutiny Committee Room 4 Thurs 26 Sept 2019 2.00pm CABINET County Hall Fri 27 Sept 2019
Mon 30 Sept 2019 Tues 01 Oct 2019 10.30am Public Protection Committee Committee Room 1 Tues 01 Oct 2019 4.30pm Environmental Scrutiny Committee Room 4 Wed 02 Oct 2019 4.30pm Community & Adult Scrutiny Committee Room 4 Wed 02 Oct 2019 5.00pm Standards & Ethics Committee tbc Thurs 03 Oct 2019 4.30pm Economy & Culture Committee Room 4 Fri 04 Oct 2019
Mon 07 Oct 2019 TBC Planning Site Visit Tues 08 Oct 2019 4.30pm Children & Young People Scrutiny Committee Room 4 Wed 09 Oct 2019 Page 230 Day Date Time Committee Venue
Thurs 10 Oct 2019 2.00pm CABINET County Hall Fri 11 Oct 2019
Mon 14 Oct 2019 5.00pm Constitution Committee tbc Tues 15 Oct 2019 Wed 16 Oct 2019 1.30pm Planning Committee Committee Room 4 Wed 16 Oct 2019 4.30pm Policy Review & Performance Scrutiny Committee Room Thurs 17 Oct 2019 Fri 18 Oct 2019
Mon 21 Oct 2019 Tues 22 Oct 2019 Wed 23 Oct 2019 Thurs 24 Oct 2019 4.30pm COUNCIL County Hall Fri 25 Oct 2019
Mon 28 Oct 2019 Tues 29 Oct 2019 Wed 30 Oct 2019 Thurs 31 Oct 2019 Fri 01 Nov 2019
Mon 04 Nov 2019 Tues 05 Nov 2019 10.30am Public Protection Committee Committee Room 1 Tues 05 Nov 2019 4.30pm Environmental Scrutiny Committee Room 4 Wed 06 Nov 2019 4.30pm Community & Adult Scrutiny Committee Room 4 Thurs 07 Nov 2019 Fri 08 Nov 2019
Mon 11 Nov 2019 TBC Planning Site Visit Tues 12 Nov 2019 4.30pm Children & Young People Scrutiny Committee Room 4 Wed 13 Nov 2019 4.30pm Policy Review & Performance Scrutiny Committee Room 4 Thurs 14 Nov 2019 4.30pm Economy & Culture Committee Room 4 Fri 15 Nov 2019
Mon 18 Nov 2019 Tues 19 Nov 2019 2.00pm Corporate Parenting Advisory Committee Room 4 Committee Wed 20 Nov 2019 1.30pm Planning Committee Committee Room 4 Thurs 21 Nov 2019 2.00pm CABINET County Hall Fri 22 Nov 2019
Mon 25 Nov 2019 Tues 26 Nov 2019 Wed 27 Nov 2019 Thurs 28 Nov 2019 4.30pm COUNCIL County Hall Fri 29 Nov 2019
Page 231 Day Date Time Committee Venue
Mon 02 Dec 2019 Tues 03 Dec 2019 10.30am Public Protection Committee Committee Room 1 Tues 03 Dec 2019 4.30pm Environmental Scrutiny Committee Room 4 Wed 04 Dec 2019 4.30pm Community & Adult Scrutiny Committee Room 4 Thurs 05 Dec 2019 4.30pm Economy & Culture Committee Room 4 Fri 06 Dec 2019
Mon 09 Dec 2019 TBC Planning Site Visit Tues 10 Dec 2019 4.30pm Children & Young People Scrutiny Committee Room 4 Wed 11 Dec 2019 4.30pm Policy Review & Performance Scrutiny Committee Room 4 Wed 11 Dec 2019 5.00pm Standards & Ethics Committee tbc Thurs 12 Dec 2019 2.00pm CABINET County Hall Fri 13 Dec 2019 2.00pm Glamorgan Archives Joint Committee Glamorgan Archives, Leckwith
Mon 16 Dec 2019 Tues 17 Dec 2019 Wed 18 Dec 2019 1.30pm Planning Committee Committee Room 4 Thurs 19 Dec 2019 Fri 20 Dec 2019
Mon 23 Dec 2019 Tues 24 Dec 2019 Wed 25 Dec 2019 Bank Holiday Thurs 26 Dec 2019 Bank Holiday Fri 27 Dec 2019
Mon 30 Dec 2019 Tues 31 Dec 2019 Wed 1 Jan 2020 Bank Holiday Thurs 2 Jan 2020 Fri 3 Jan 2020
Mon 06 Jan 2020 Tues 07 Jan 2020 10.30am Public Protection Committee Committee Room 1 Tues 07 Jan 2020 4.30pm Environmental Scrutiny Committee Room 4 Wed 08 Jan 2020 4.30pm Community & Adult Scrutiny Committee Room 4 Thurs 09 Jan 2020 Fri 10 Jan 2020
Mon 13 Jan 2020 TBC Planning Site Visit Tues 14 Jan 2020 4.30pm Children & Young People Scrutiny Committee Room 4 Wed 15 Jan 2020 4.30pm Policy Review & Performance Scrutiny Committee Room 4 Thurs 16 Jan 2020 4.30pm Economy & Culture Committee Room 4 Fri 17 Jan 2020
Mon 20 Jan 2020 5.00pm Democratic Services Committee tbc Tues 21 Jan 2020 2.00pm Audit Committee Committee Room 4 Page 232 Day Date Time Committee Venue
Wed 22 Jan 2020 1.30pm Planning Committee Committee Room 4 Thurs 23 Jan 2020 2.00pm CABINET County Hall Fri 24 Jan 2020
Mon 27 Jan 2020 Tues 28 Jan 2020 2.00pm Corporate Parenting Advisory Committee Room 4 Committee Wed 29 Jan 2020 Thurs 30 Jan 2020 4.30pm COUNCIL City Hall Fri 31 Jan 2020
Mon 03 Feb 2020 Tues 04 Feb 2020 10.30am Public Protection Committee Committee Room 1 Wed 05 Feb 2020 Thurs 06 Feb 2020 Fri 07 Feb 2020
Mon 10 Feb 2020 TBC Planning Site Visit Tues 11 Feb 2020 Dates for Budget Scrutiny Meetings to Wed 12 Feb 2020 be advised Thurs 13 Feb 2020 Fri 14 Feb 2020
Mon 17 Feb 2020 Dates for Budget Scrutiny Meetings to Tues 18 Feb 2020 be advised Wed 19 Feb 2020 1.30pm Planning Committee Committee Room 4 Thurs 20 Feb 2020 2.00pm CABINET County Hall Fri 21 Feb 2020
Mon 24 Feb 2020 Tues 25 Feb 2020 Wed 26 Feb 2020 Thurs 27 Feb 2020 4.30pm COUNCIL (BUDGET) City Hall Fri 28 Feb 2020
Mon 02 March 2020 Tues 03 March 2020 10.30am Public Protection Committee Committee Room 1 Tues 03 March 2020 4.30pm Environmental Scrutiny Committee Room 4 Wed 04 March 2020 4.30pm Community & Adult Scrutiny Committee Room 4 Thurs 05 March 2020 4.30pm Economy & Culture Committee Room 4 Fri 06 March 2020
Mon 09 March 2020 TBC Planning Site Visit Tues 10 March 2020 4.30pm Children & Young People Scrutiny Committee Room 4 Wed 11 March 2020 4.30pm Policy Review & Performance Scrutiny Committee Room 4 Thurs 12 March 2020 4.30pm Economy & Culture Committee Room 4 Fri 13 March 2020 2.00pm Glamorgan Archives Joint Committee Glamorgan Archives, Leckwith Page 233 Day Date Time Committee Venue
Mon 16 March 2020 Tues 17 March 2020 2.00pm Corporate Parenting Advisory Committee Room 4 Committee Wed 18 March 2020 1.30pm Planning Committee Committee Room 4 Wed 18 March 2020 5.00pm Standards & Ethics Committee tbc Thurs 19 March 2020 2.00pm CABINET County Hall Fri 20 March 2020
Mon 23 March 2020 Tues 24 March 2020 2.00pm Audit Committee Committee Room 4 Wed 25 March 2020 Thurs 26 March 2020 4.30pm COUNCIL City Hall Fri 27 March 2020
Mon 30 March 2020 Tues 31 March 2020 10.30am Public Protection Committee Committee Room 1 Wed 01 April 2020 Thurs 02 April 2020 2.00pm CABINET County Hall Fri 03 April 2020
Mon 06 April 2020 Tues 07 April 2020 Wed 08 April 2020 Thurs 09 April 2020 Fri 10 April 2020 Bank Holiday
Mon 13 April 2020 Bank Holiday Tues 14 April 2020 Wed 15 April 2020 Thurs 16 April 2020 Fri 17 April 2020
Mon 20 April 2020 Tues 21 April 2020 Wed 22 April 2020 1.30pm Planning Committee Committee Room 4 Thurs 23 April 2020 Fri 24 April 2020
Mon 27 April 2020 5.00pm Constitution Committee Committee Room 4 Tues 28 April 2020 Wed 29 April 2020 Thurs 30 April 2020 Fri 01 May 2020
Mon 04 May 2020 Tues 05 May 2020 10.30am Public Protection Committee Committee Room 1 Tues 05 May 2020 4.30pm Environmental Scrutiny Committee Room 4 Page 234 Day Date Time Committee Venue
Wed 06 May 2020 4.30pm Community & Adult Scrutiny Committee Room 4 Thurs 07 May 2020 4.30pm Economy & Culture Committee Room 4 Fri 08 May 2020 Bank Holiday for VE Day
Mon 11 May 2020 TBC Planning Site Visit Tues 12 May 2020 4.30pm Children & Young People Scrutiny Committee Room 4 Wed 13 May 2020 4.30pm Policy Review & Performance Scrutiny Committee Room 4 Thurs 14 May 2020 2.00pm CABINET County Hall Fri 15 May 2020
Mon 18 May 2020 Tues 19 May 2020 2.00pm Corporate Parenting Advisory Committee Room Committee tbc Wed 20 May 2020 1.30pm Planning Committee Committee Room 4 Thurs 21 May 2020 4.30pm ANNUAL COUNCIL City Hall Fri 22 May 2020
Mon 25 May 2020 Bank Holiday Tues 26 May 2020 Wed 27 May 2020 Thurs 28 May 2020 Fri 29 May 2020
Mon 01 June 2020 Tues 02 June 2020 10.30am Public Protection Committee Committee Room 1 Tues 02 June 2020 4.30pm Environmental Scrutiny Committee Room 4 Wed 03 June 2020 4.30pm Community & Adult Scrutiny Committee Room 4 Thurs 04 June 2020 Fri 05 June 2020
Mon 08 June 2020 TBC Planning Site Visit Tues 09 June 2020 4.30pm Children & Young People Scrutiny Committee Room 4 Wed 10 June 2020 4.30pm Policy Review & Performance Scrutiny Committee Room 4 Thurs 11 June 2020 4.30pm Economy & Culture Committee Room 4 Fri 12 June 2020 2.00pm Glamorgan Archives Joint Committee Glamorgan Archives, Leckwith
Mon 15 June 2020 Tues 16 June 2020 Wed 17 June 2020 1.30pm Planning Committee Committee Room 4 Thurs 18 June 2020 2.00pm CABINET County Hall Fri 19 June 2020
Mon 22 June 2020 Tues 23 June 2020 2.00pm Audit Committee Committee Room 4 Wed 24 June 2020 Thurs 25 June 2020 4.30pm COUNCIL City Hall Fri 26 June 2020 Page 235 Day Date Time Committee Venue
Mon 29 June 2020 Tues 30 June 2020 10.30am Public Protection Committee Committee Room 1 Wed 01 July 2020 Thurs 02 July 2020 Fri 03 July 2020
Mon 06 July 2020 Tues 07 July 2020 4.30pm Environmental Scrutiny Committee Room 4 Wed 08 July 2020 4.30pm Community & Adult Scrutiny Committee Room 4 Wed 08 July 2020 5.00pm Standards & Ethics Committee tbc Thurs 09 July 2020 4.30pm Economy & Culture Committee Room 4 Fri 10 July 2020
Mon 13 July 2020 TBC Planning Site Visit Tues 14 July 2020 4.30pm Children & Young People Scrutiny Committee Room 4 Wed 15 July 2020 4.30pm Policy Review & Performance Scrutiny Committee Room 4 Thurs 16 July 2020 2.00pm CABINET County Hall Fri 17 July 2020
Mon 20 July 2020 Tues 21 July 2020 2.00pm Corporate Parenting Advisory Committee Room Committee tbc Wed 22 July 2020 1.30pm Planning Committee Committee Room 4 Thurs 23 July 2020 4.30pm COUNCIL City Hall Fri 24 July 2020
Mon 27 July 2020 Tues 28 July 2020 Wed 29 July 2020 Thurs 30 July 2020 Fri 31 July 2020
Mon 03 Aug 2020 Tues 04 Aug 2020 10.30am Public Protection Committee Committee Room 1 Wed 05 Aug 2020 Thurs 06 Aug 2020 Fri 07 Aug 2020
Mon 10 Aug 2020 TBC Planning Site Visit Tues 11 Aug 2020 Wed 12 Aug 2020 Thurs 13 Aug 2020 Fri 14 Aug 2020
Mon 17 Aug 2020 Tues 18 Aug 2020 Wed 19 Aug 2020 1.30pm Planning Committee Committee Room 4 Page 236 Day Date Time Committee Venue
Thurs 20 Aug 2020 Fri 21 Aug 2020
Mon 24 Aug 2020 Tues 25 Aug 2020 Thurs 26 Aug 2020 Fri 27 Aug 2020
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