ELMS Evaluation Plan
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1 1 RETURN BIDS TO: Title - Sujet RETOURNER LES SOUMISSIONS À: RFI - Naval Large Tugs Bid Receiving - PWGSC / Réception des Solicitation No. - N° de l'invitation Date soumissions - TPSGC W8472-185713/A 2017-12-14 11 Laurier St. / 11, rue Laurier Client Reference No. - N° de référence du client GETS Ref. No. - N° de réf. de SEAG Place du Portage , Phase III Core 0B2 / Noyau 0B2 W8472-185713 PW-$$MC-017-26581 Gatineau File No. - N° de dossier CCC No./N° CCC - FMS No./N° VME Québec 017mc.W8472-185713 K1A 0S5 Time Zone Bid Fax: (819) 997-9776 Solicitation Closes - L'invitation prend fin at - à 02:00 PM Fuseau horaire Eastern Standard Time on - le 2018-02-13 EST LETTER OF INTEREST F.O.B. - F.A.B. LETTRE D'INTÉRÊT Plant-Usine: Destination: Other-Autre: Address Enquiries to: - Adresser toutes questions à: Buyer Id - Id de l'acheteur Lamothe, Brenda 017mc Telephone No. - N° de téléphone FAX No. - N° de FAX (819) 420-2916 ( ) ( ) - Destination - of Goods, Services, and Construction: Destination - des biens, services et construction: Specified Herein Précisé dans les présentes Comments - Commentaires Instructions: See Herein Instructions: Voir aux présentes Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Delivery Required - Livraison exigée Delivery Offered - Livraison proposée See Herein Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Telephone No. - N°de téléphone Facsimile No. - N° de télécopieur Issuing Office - Bureau de distribution Name and title of person authorized to sign on behalf of Vendor/Firm Ship Construction, Refit and Related (type or print) Services/Construction navale, Radoubs et services Nom et titre de la personne autorisée à signer au nom du fournisseur/ connexes de l'entrepreneur (taper ou écrire en caractères d'imprimerie) 11 Laurier St. / 11, rue Laurier 6C2, Place du Portage Gatineau Québec Signature Date K1A 0S5 Page 1 of - de 1 Request for Information (RFI) The Department of National Defence For Four (4) Naval Large Tugs Nature of Request for Information The Department of National Defence (DND) has a requirement for a total of four Naval Large Tugs for service in Maritime Forces Atlantic (MARLANT) and Maritime Forces Pacific (MARPAC). These Tugs are a critical support component which will be operated by the Queen’s Harbour Masters (QHM). Funding has not yet been approved for this project and the Request for Proposal and Contract Award may not be issued. This document is not a bid solicitation. This Request for Information (RFI) will not result in the award of any contract. As a result, potential suppliers of any goods or services described in this RFI should not reserve stock or facilities, nor allocate resources, as a result of any information contained in this RFI. Nor will this RFI result in the creation of any source list. Therefore, whether or not any potential supplier responds to this RFI will not preclude that supplier from participating in any future procurement. Also, the procurement of any of the goods and services described in this RFI will not necessarily follow this RFI. This RFI is simply intended to solicit feedback from industry with respect to the matters described in this RFI. Nature and Format of Responses Requested Respondents are requested to provide their comments, concerns and, where applicable, alternative recommendations regarding how the requirements or objectives described in this RFI could be satisfied. Respondents are also invited to provide comments regarding the content, format and/or organization of any draft documents included in this RFI. Respondents are requested to explain any assumptions they make in their responses. Response Costs Canada will not reimburse any respondent for expenses incurred in responding to this RFI. Respondents will have no claim for damages, compensation, loss of profit, or allowance arising out of providing comments in response to the RFI. Treatment of Responses Use of Responses: Responses will not be formally evaluated. However, the responses received may be used by Canada to develop or inform the procurement strategies or any draft documents contained in this RFI. Canada will review all responses which are received by the RFI closing date. Canada may, in its discretion, review responses received after the RFI closing date. Review Team: A review team composed of representatives of DND and Public Services and Procurement Canada (PSPC) will review the responses. Canada reserves the right to hire any independent consultant, or use any Government resources that it considers necessary to review any response. Not all members of the review team will necessarily review all responses. Confidentiality: Respondents should mark any portions of their response that they consider proprietary or confidential. Canada will handle the responses in accordance with the Access to Information Act. Activity: Canada may, in its discretion, contact any respondents to follow up with additional questions or for clarification of any aspect of a response. Contents of this RFI This RFI contains a draft bid solicitation. These draft solicitation documents remain a work in progress and respondents should not assume that new clauses or requirements will not be added to any bid solicitation that may ultimately be published by Canada. Nor should respondents assume that none of the clauses or requirements will be deleted or revised. Comments regarding any aspect of the following draft solicitation documents are appreciated: 1. Draft Request for Proposal 2. Draft Statement of Work - Annex A 3. Draft Systems Requirements Document - Annex A 4. Draft Contract Data Requirements List - Appendix A to Annex A of the Statement of Work 5. Draft Data Item Descriptions - Appendix B to Annex A of the Statement of Work 6. Canada’s Questions to Industry – Appendix A to this RFI 7. Innovation, Science and Economic Development Canada (ISED) information on Economic Leveraging – Appendix B to this RFI Industry Day Respondents are invited to join a Webinar Industry Day scheduled for 11:00am EST on January 22nd, 2018 which will be followed by individual one-on-one meetings if requested by Industry on the 23rd, 24th, 25th and 26th of January 2018 which will take place in Ottawa. If you are interested in joining the Webinar Industry Day please advise the Contracting Authority as Canada will then provide the handouts and any slide presentations to each company. Canada will also need a list of attendees from each company. The Webinar Industry Day will consist of a project overview presentation, a Canadian Content Value presentation and an open floor question period. This Industry Day will be conducted by the project team which includes the Contracting Authority (PSPC), the Technical Authority (DND), the Project Director (DND), Project Manager, Industrial and Technological Benefits Innovation, Science and Economic Development Canada (ISED) and a Fairness Monitor (Independent 3rd party) working at arms lengths from Naval Large Tug Project. All items of discussion and all questions and answers from the Industry Day will be documented as meeting minutes and posted on the Buy and Sell as an amendment to this RFI. If interested in the individual one-on-one meetings taking place in Ottawa on the 23rd, 24th, 25th, and 26th of January, please email your company name, list of attendees and position, your questions, answers to Canada’s questions at Appendix A attached to the Contracting authority along with a preferred time and date, and preferred format, either web-based, teleconference or in person. The Contracting Authority will then coordinate a time and date. Canada will also have a conference dial-in number for those companies that cannot attend the one-on-one sessions in person. The one-on-one sessions will consist of a single two (2) hour long session per company to discuss items that each respondent would like to remain confidential or ‘Protected B’ or questions and answers that would be confidential or have proprietary rights. However, if there are questions asked by the respondent that are considered not to be confidential or have proprietary rights the Contracting Authority will then indicate to the respondent that this question with answer (originator of questions will not be identified) will be documented and posted onto the Buy and Sell as an amendment to the RFI document. These one-on-one sessions will hosted by the Contracting Authority (PSPC), the Technical Authority (DND), the Project Director (DND), the Project Manager (ISED) and a Fairness Monitor (Independent 3rd party). Enquiries This is not a bid solicitation and therefore, Canada will not necessarily respond to enquiries in writing or by circulating answers to all potential respondents. However, respondents with questions regarding this RFI may direct their enquiries to: Contracting Authority: Brenda Lamothe E-mail Address: [email protected] All communications regarding this Request for Information must be directed to the Contracting Authority to ensure fair and transparent treatment of all respondents. Submission of Responses Time and Place for Submission of Responses: Respondents interested in providing a response should deliver it by the close of business on February 13th, 2018 to the following address: Brenda Lamothe Public Services and Procurement Canada Marine Services and Small Vessel Sector, Small Vessel Construction Division, Place du Portage, Phase III, 6C2, 11 Laurier Street, Gatineau, Quebec K1A 0S5 Responsibility for Timely Delivery: Each respondent is solely responsible for ensuring its response is delivered on time to the correct location. Identification of Response: Each respondent should ensure that its name, company representative, return address, the solicitation number and the closing date appear legibly on the outside of the response. Appendix “A” Canada’s Questions to Industry 1. Can you provide feedback on the Bid Evaluation Plan and Contractor Selection Methodology, the Mandatory Evaluation Requirements (technical, management, financial, certifications) and the labour category and labour rates? 2.