Uspa Board of Governors Meeting

USPA BOARD OF GOVERNORS MEETING

DELEGATES/MEMBERS BOOK

April 19-22, 2018 Embassy Suites,April West 19-22, Palm 2018 Beach, Florida Embassy Suites, West Palm Beach, Florida

UNITED STATES POLO ASSOCIATION 2018 APRIL BOARD OF GOVERNORS MEETING

Board of Governors Meeting Agenda ...... Section 1 Secretary’s Report - Stewart Armstrong...... Section 2 Treasurer’s Report - Samuel Ramirez, Jr...... Section 3 Finance Committee - Samuel Ramirez, Jr...... Section 4 Executive Committee - Chip Campbell...... Section 5 Arena Polo Committee - Daniel Coleman ...... Section 6 Armed Forces Polo Committee - Karl Hilberg & Jake Flournoy...... Section 7 Audit Committee - Steven Rudolph...... Section 8 BASDC - Peter Rizzo & Leighton Jordan...... Section 9 Club and Membership Administration Committee- Steve Armour...... Section 10 Constitution Committee - Paul Jornayvaz ...... Section 11 Equine Welfare Committee - Dr. Mike Manno ...... Section 12 Handicap Committee - Stephen Orthwein, Jr...... Section 13 High Goal Committee - Maureen Brennan ...... Section 14 International Committee - Joseph Meyer ...... Section 15 Nominating Committee - Joseph Meyer ...... Section 16 Rules Committee - Chris Green...... Section 17 Safety Committee - Dr. Thorkild Norregaard...... Section 18 Strategic Planning Committee - Stewart Armstrong...... Section 19 Tournament Committee - Michael Carney ...... Section 20 Women’s Polo Committee - Erica Gandomcar-Sachs ...... Section 21 USPA Marketing, LLC - Scott Walker...... Section 22 USPA Polo Development, LLC - Charles Smith ...... Section 23 USPA Umpires, LLC - Britt Baker ...... Section 24 USPA Global Licensing- David Cummings...... Section 25 AIPF...... Section 26 Deferred Business ...... Section 27 New Business...... Section 28

UNITED STATES POLO ASSOCIATION April Board of Governors Meeting Saturday, April 21, 2018 – 8:00 am Embassy Suites – West Palm Beach, FL

I. Call the Meeting to Order – Chip Campbell, Chairman II. Secretary’s Report – Stewart Armstrong Section 2 Call of the roll of the USPA Board of Governors members present to determine a meeting quorum Motion: To approve the September 30, 2017 Board of Governors Meeting Minutes. Motion: To approve the minutes from the Special Board of Governors Meeting on December 18, 2017. Motion: To approve Member Club actions, as presented. Motion: To approve the Secretary’s Report, as presented.

III. Treasurer’s Report – Samuel Ramirez, Jr. Section 3 Motion: To approve the Treasurer’s Report, which includes the report of the Finance Committee, as presented to the Board at its meeting on April 21, 2018.

IV. Finance Committee Report – Samuel Ramirez, Jr. Section 4 Motion: To approve the USPA Investment Policy as updated and endorsed by the Finance Committee at its meeting on April 20, 2018.

V. Reports and Resolutions by USPA Committees and LLCs A. Executive Committee – Chip Campbell Section 5 Motion: To ratify the actions of the Executive Committee as outlined in the Executive Committee Meeting Minutes, as provided.

B. USPA Services Committee Reports 1. Arena Polo Committee – Daniel Coleman Section 6

2. Armed Forces Polo Committee – Karl Hilberg & Jake Flournoy Section 7

3. Audit Committee – Stephen Rudolph Section 8 Motion: To approve the Audit Committee report as presented to the Board at its meeting on April 21, 2018.

4. BASDC– Peter Rizzo & Leighton Jordan Section 9 Motion: To approve the proposed revisions to the USPA Communication Policy as presented.

Motion: To approve the proposed USPA Officer Job Designs as presented.

5. Club & Membership Administration Committee – Steve Armour Section 10

6. Constitution Committee – Paul Jornayvaz Section 11

7. Equine Welfare Committee – Dr. Mike Manno Section 12 Motion: To approve the Equine Disaster Relief Fund Policy, procedure and form as presented.

8. Handicap Committee – Stephen Orthwein, Jr. Section 13

9. High Goal Committee – Maureen Brennan Section 14

10. International Committee – Joseph Meyer Section 15

11. Nominating Committee – Joseph Meyer Section 16 Motion: To elect Charles Stanislawski to serve another three-year term on the Audit Committee.

1 12. Rules Committee – Chris Green Section 17

13. Safety Committee – Dr. Thorkild Vad Norregaard Section 18

14. Strategic Planning Committee- Stewart Armstrong Section 19

15. Tournament Committee – Michael Carney Section 20 Motion: To request Board approval of the Tournament applications, as presented.

16. Women’s Polo Committee – Erica Gandomcar-Sachs Section 21

C. USPA Marketing, LLC – Scott Walker Section 22

D. USPA Polo Development, LLC – Charles Smith Section 23

1. Team USPA- Charles Smith

2. Junior Polo – Chrys Beal Motion: To request the Board approve that the existing USPA Junior Polo Committee Mission Statement is replaced with the proposed Mission Statement.

3. Club & Membership- Denny Geiler

4. I/I- David Wenning

E. USPA Umpires, LLC – Britt Baker Section 24

G. USPA Global Licensing – David Cummings Section 25

H. AIPF- Ed Armstrong Section 26

VI. Deferred Business Section 27

VII. New Business Section 28

VIII. Announcement of USPA Board of Governors/ Annual Meeting: September 22, 2018 at the Hyatt Lodge, Oakbrook, Illinois

IX. Adjournment

IF YOU ARE UNABLE TO ATTEND, YOU MAY TELCONFERENCE IN WITH THE FOLLOWING TELEPHONE NUMBERS: 1 888 585 9008 806-734-039

UNITED STATES POLO ASSOCIATION® Secretary’s Report Stewart Armstrong, Secretary

April 21, 2018

I. Announce a quorum of the Board of Governors is present at the Board Meeting II. Ratify the minutes of the September 30, 2017 Board of Governors and Annual Member Meeting III. Ratify the minutes of the December 18, 2017 Special Board Meeting IV. Board of Governor Attendance Report V. Club Actions: List of Change of Club Classifications/ Club Actions recommended by the Club and Membership Administration Committee.

UNITED STATES POLO ASSOCIATION®

Meeting of the Board of Governors

Saturday, September 30, 2017• 8:00 a.m. MDT

Skamania Lodge, Stevenson, WA

Board Members Present: Joseph Meyer Chairman Edward “Chip” Campbell, III President Thomas Gose Secretary Samuel Ramirez, Jr. Treasurer

Circuit Governors Governors-at-Large Daniel Coleman Julio Arellano, via teleconference Jake Flournoy Steve Armour Erica Gandomcar-Sachs Stewart Armstrong Melissa Ganzi Maureen Brennan Leighton Jordan Avery Chapman Paul Jornayvaz Anthony Coppola Wilford “Bill” Kirton Dennis Geiler Robert McMurtry Robert Jornayvaz, III, via teleconference Joseph Muldoon Stephen Orthwein, Jr. David Ragland Peter Poor Mark Sedacca Scott Walker Sheryl Sick Daniel Walker

I. Call to Order – Chairman Meyer Chairman Meyer called the meeting to order at 8:05am. Mr. Gose ensured a quorum of both the Board of Governors and Delegates. Chairman Meyer asked all to stand for the Pledge of Allegiance, then requested attendees join in a prayer for those loved and lost in our sport. Mr. Meyer recognized Sheryl Sick as a new Circuit Governor and thanked the Governors and staff for orchestrating this meeting.

II. Secretary’s Report – Thomas Gose Mr. Gose requested a motion to ratify the April 22, 2017 Board of Governors Meeting Minutes. RESOLUTION: Mr. Chapman moved to ratify the April 22, 2017 Board of Governors Meeting Minutes. Mr. Geiler seconded. The motion passed unanimously. Mr. Gose requested the following motions: RESOLUTION: Mr. Rizzo moved to ratify the September 10, 2016 Board of Governors and Annual Member Meeting Minutes. Ms. Ganzi seconded. The motion passed unanimously. RESOLUTION: Mr. Armstrong moved to approve Member Club Actions as presented on the Club and Membership Administration Committee Report handout. Mr. Ragland seconded. The motion passed unanimously. RESOLUTION: Mr. Jordan moved to approve the Provisional Clubs as presented on the Club and Membership Administration Committee Report handout. Mr. Coppola seconded. The motion passed unanimously.

4 RESOLUTION: Mr. Scott Walker moved to approve the Secretary’s Report. Mr. Coppola seconded. The motion passed unanimously.

III. Treasurer’s Report – Sam Ramirez, Jr. Mr. Ramirez, Jr. reported as of August 2017, total cash and investments on hand stands at $122,007,020. The investment portfolio stands at $111,554,762. The cash on hand is $9,787,106.

IV. Finance Committee Report – Sam Ramirez, Jr. Mr. Ramirez introduced Mr. Gustavo Bikkesbakker and Mr. Aaron Lally of Meketa Investment Group. Mr. Bikkesbakker reported portfolio assets are in-line at an 8.6% actual return, better than the expected 8.2% benchmark. Meketa recommended no changes to the asset allocation policy as it currently stands. Mr. Bikkesbakker stated ongoing funding of the DCA is a key component in the USPA investment fund’s continued growth. RESOLUTION: Mr. Ramirez, Jr. moved for approval of the Treasurer’s Report. Mr. Geiler seconded. The motion passed unanimously. Mr. Ramirez, Jr. presented a revised motion for approval of the 2018 Budget, stating the Finance Committee revised the motion based on information provided by Global Licensing of a downturn in USPA’s royalty projections. “Motion: On behalf of the Finance Committee, I, Samuel Ramirez, Jr. request approval of the Proposed USPA 2018 Annual Budget, with Forecasts for Years 2019 and 2020, as presented with the following amendments: 1.) an overall 5%, or $585,799, reduction from the 2018 proposed net operating subsidy of $11,715,972 to a revised total of $11,130,173; 2.) an overall 10% or $1,131,939, reduction from the adjusted 2019 forecast net operating subsidy of $11,319,386 to a revised total of $10,187,447; 3.) the reduction to the 2020 forecast net operating subsidy to be determined at a future date.” RESOLUTION: Mr. Ramirez, Jr. on behalf of the Finance Committee moved to approve the revised motion for the USPA Budget Endorsement handout. Ms. Ganzi seconded. The motion passed unanimously.

V. Reports and Resolutions by USPA Committees and LLCs A. Executive Committee – Mr. Joe Meyer RESOLUTION: Mr. Meyer moved to ratify the Executive Committee Minutes and actions as outlined in the EC Meeting/Teleconference Minutes and materials as presented in the Board Members’ Meeting Book. Mr. Kirton seconded. The motion passed unanimously. B. USPA Services Committee Reports 1. Arena Polo Committee – Daniel Coleman Mr. Coleman mentioned the excellent growth of arena polo in his eight years as Chairman, both nationally and internationally. The Committee believes arena polo to be the future of polo. New tournaments were added in the last several years and arena polo has become a stand-alone sport. He thanked everyone for their continued support of arena polo and for his opportunity to be the Chairman of the Arena Polo Committee. He requested consideration to continue as Chairman of the Committee.

2. Armed Forces Polo Committee – Mark Gillespie (for Karl Hilberg) The Committee welcomed Jake Flournoy as Co-Chairman joining Karl Hilberg.

5 Mr. Gillespie announced there are two new national military tournaments at the 12- goal level, one arena and one field, each called the “Commander in Chief Cup”, stating that only one member of a team must have a military affiliation. Future Military events include the Virginia Polo Center hosting a “General Louis B. ‘Chesty’ Puller Tournament” and a “Friendship Cup” with the Chilean Military team. There will be national clinics and a military team event in Argentina. Mr. Gillespie asked clubs to support the “Horse Sense and Healing” program which assists veterans with PTSD by providing facilities, shirts and horses, if possible, as well as program funding. The Committee later withdrew the motion for program funding due to budget considerations. The Committee is in discussion with Mark Bellissimo to include a team or teams in Tryon, North Carolina.

3. Audit Committee – Gene Burk (for Steven Rudolph) Mr. Burk acknowledged the members of the Audit Committee: Mr. Chuck Stanislawski, Mr. Steven Rudolph and himself. He stated there have been no inquiries in the last six months. The Audit Committee has term limits of two, three- year terms and his (Mr. Burk’s) term ends in April 2019. He asked everyone to consider an Audit Committee team replacement. Mr. Burk presented a handout titled: “Large Purchase/Wealth Preservation”. He reported that the Audit Committee worked this year with the Finance Committee’s Large Purchases Subcommittee in researching an instrument to preserve wealth, such as a trust. The Committee ultimately decided upon a process (versus an instrument) for vetting large financial activities. The process would include requests of more than $5 million must submit a proposal to the Finance and Audit Committees. The Finance Committee would offer a short report on practical financial issues. The Audit Committee would then have about 30+ days to consider the technical aspects of the proposal such as amounts of funds, conflicts of interest, due diligence, tax implications, impact upon staff, along with authority to hire independent consultants, if needed. The Audit Committee would submit a recommendation to the Board of Governors. A super-majority, or 75%, of all eligible votes would be needed to approve capital acquisition/large purchase activity over $5 million. Mr. Burk added the super-majority vote language would require a Constitutional amendment by the delegates and possible By-Law changes.

4. Board and Staff Development Committee – Joe Muldoon Mr. Muldoon stated this committee was comprised of members from across the country and across the LLCs. For 2017, the Committee has focused on the vacant CEO position, structure of governance, strategic plan and will be addressing compensation later in the year. Mr. Muldoon presented the motion in the Board book, amended only by the amount of the request: “On behalf of the Board and Staff Development Committee, I, Joseph Muldoon, request the approval of a $25,000 budget to hire outside counsel to advise on non- profit governance policies and issues.” RESOLUTION: Mr. Muldoon moved to request the approval of a $25,000 budget to hire outside counsel to advise on non-profit governance policies and issues. Mr. Campbell seconded. The motion passed with three opposing votes.

6 5. Club and Membership Administration Committee – Steven Armour Mr. Armour reported that during the secretary's report thirteen clubs were approved to move from provisional to active status, three new clubs were approved as Provisional Active status, and one new club was approved as an Associate Club. The 2017 club totals are now comprised of 196 active clubs, 25 Provisional Active Clubs, 15 Affiliate Clubs, 2 Associate Clubs, 42 School/College Clubs and 5 Inactive Clubs (for a total of 285). It was also reported that there are two additional applications that may be approved before the end of the year, one for a Provisional Active Club and one for a School/College Club.

6. Constitution Committee – Paul Jornayvaz Mr. Jornayvaz reported the Committee will work with Quarles and Brady over the next year to update the Constitution and By-Laws for consistency with rules and other USPA policies.

7. Equine Welfare Committee – Mark Sedacca Mr. Sedacca thanked the Board for his opportunity to serve as Chairman of this Committee for the last seven years. The Equine Welfare Committee presented the Clint Nangle and Best Playing Pony Awards. The Committee is collaborating with “The Right Horse Initiative” to help find homes and/or retrain unwanted horses. RESOLUTION: On behalf of the Equine Welfare Committee, I, Mark Sedacca move to request approval of the Equine Drug Testing Procedures as presented. Mr. Geiler seconded. The motion passed unanimously. Mr. Sedacca referenced the handout of the revised Drug Testing rules which define Rule 3.1 and mentioned that the motion will be made by the Rules Committee. He welcomed Dr. Mike Manno, DVM, as the new Equine Welfare Committee Chair.

8. Handicap Committee – Stephen Orthwein, Jr. Mr. Orthwein, Jr. announced the Handicap Committee is withdrawing it’s motion in the Board Book regarding the Women’s Handicap Guidelines for further refinement.

9. High Goal Committee – Maureen Brennan Ms. Brennan announced that the Committee meets monthly. The Committee has revised the High Goal Committee guidelines in order to provided an increased number of professional players and owners on the committee. RESOLUTION: On behalf of the High Goal Committee, Maureen Brennan moved to request approval of the revised High Goal Committee Guidelines as presented in the Board Book. Mr. Kirton seconded. The motion passed unanimously.

10. International Committee – George Dill Mr. Dill announced that 2017 was a busy year and included successful Men’s and Women’s India trips. He reported that polo is the number one sport in India. Following a training session in Australia, the US team won the FIP World Championship Zone A Playoffs hosted at Port Mayaca and IPC, against Mexico and Guatemala. An FIP Ambassador’s Cup was held in Santa Barbara. For future consideration, Zambia may host an exchange program for Juniors and/or Women players. On October 21, 2017, the US will begin competition in the FIP World Polo Championship held in Richmond, Australia. Around Thanksgiving, Ms. Ganzi will

7 host Brazil for the International Cup. Mr. Bob Leary is working with Mongolia Exchange to play in Tianjin and Mongolia next August. Mr. Dill will attend a corporate-sponsored tournament in November 2017 in Manipur. The Bryan Morrison Cup will be played in England at the beginning of the year. There are plans for the Westchester Cup to be played next summer at a 24-26g goal. Mr. Dill thanked the USPA for his Chairmanship and welcomed Joseph Meyer as the new International Committee Chairman. Mr. Meyer commended Ms. Brennan for her play in England and thanked Ms. Ganzi for hosting the upcoming FIP World Championship team training.

11. Nominating Committee – Charles Weaver There was no report from the Nominating Committee.

12. Rules Committee – Thomas Gose Mr. Gose explained that the motions brought forward align the Association Rules with the International Rules. He explained the following motions cover substitution, clarification of off-sides and horse changes, right-of-way when riding close to the boards, hooking a back-hander, penalty procedures and off-sides. Mr. Gose welcomed Mr. Chris Green as the new Rules Committee Chairman. RESOLUTION: On behalf of the Rules Committee, Mr. Thomas Gose moved to request approval of the changes to USPA Arena Rules as endorsed by the Arena Rules Sub-Committee, as presented. Mr. Scott Walker seconded. The motion passed unanimously. RESOLUTION: On behalf of the Rules Committee, Mr. Thomas Gose moved to request approval of the changes to USPA Outdoor Rules and Interpretations, as presented. Ms. Brennan seconded. The motion passed unanimously. RESOLUTION: On behalf of the Rules Committee, Mr. Thomas Gose, with the endorsement of the Argentine Association of Polo and Hurlingham Polo Association, moved to request approval of the USPA International High Goal Tournament Conditions, as presented. Mr. Armstrong seconded. The motion passed unanimously. RESOLUTION: On behalf of the Rules Committee, Mr. Thomas Gose moved to request approval of the Equine Drugs and Medications Rules Changes as endorsed by the USPA Equine Welfare Committee, as presented. Mr. Joseph Muldoon seconded. The motion passed with one opposing vote by Mr. Armstrong.

13. Safety Committee – Dr. Thorkild Vad Norregaard Dr. Vad Norregaard explained the Safety Committee’s proposed motion. RESOLUTION: On behalf of the Safety Committee, Dr. Thorkild Vad Norregaard move to request approval of the (amended date) June 1, 2020 NOCSAE Helmet Rule, as presented. Mr. Coppola seconded. The motion passed unanimously.

14. Tournament Committee – Michael Carney Mr. Carney offered the following motions: RESOLUTION: On behalf of the Tournament Committee, Mr. Michael Carney requested approval of a new National Tournament titled the USPA Women’s Arena Handicap to be awarded to Virginia Polo Inc. for 2017. Ms. Ganzi seconded. The motion passed unanimously.

8 RESOLUTION: On behalf of the Tournament Committee, Mr. Michael Carney requested approval of two new circuit tournaments to be created: Circuit I/I Alumni Tournament and Circuit I/I, JV and Club Level Tournament with the Tournament Conditions, as presented. Mr. Coppola seconded. The motion passed unanimously. RESOLUTION: On behalf of the Tournament Committee, Mr. Michael Carney requested approval to award the National Arena Amateur Cup to Lakeside Polo Club for 2017. Ms. Brennan seconded. The motion passed unanimously.

15. Women’s Polo Committee – Erica Gandomcar-Sachs Ms. Gandomcar-Sachs stated this year women were invited to two international tournaments: The Coronation Cup in England and the Cup of Nations in Argentina. The Committee was uncertain if they would be able to participate in these tournaments, but creative financing and assistance from Ms. Brennan permitted two teams to participate and represent the USPA. Women comprise 40% of the 5,000 total USPA members. Ms. Gandomcar-Sachs stated Women’s polo is growing partly due to cross-over from the hunter-jumpers. She mentioned the heartbeat of Women’s Polo is education and communication. Ms. Gandomcar-Sachs requested nominees for the 2018 Woman of the Year Award. 2018 committee plans include early Florida try-outs, attending the Coronation Cup and the 16-18-goal Women’s World Cup in Denver, with reciprocal invitations to Argentina and the U.K. Seven more tournaments have been added for a total of 27 Women’s tournaments.

C. USPA Umpires, LLC- Charlie Muldoon (for Britt Baker) Mr. Muldoon reported 2017 as a strong year with 22 professional umpires and over 2000 games officiated at all levels. Umpires services have touched about 100 clubs and participated in over 100 PUMP8 tournaments. Umpires have officiated 121 I/I games, which is an increase of 40 over last year. They conducted 12 Umpire Clinics and I/I clinics for amateurs. In 2017, two boot camps were held in Aiken with plans for four countrywide in 2018. Umpires services have improved with the new Go-Pro camera technology by analyzing footage which can be reviewed immediately after a game. Umpires representatives visited the National Association of Sport Officials resulting in implementation of new ideas. Umpires’ tournaments and program numbers will remain the same in 2018 due to budget conservation.

D. USPA Marketing, LLC – Scott Walker Mr. Walker thanked Erica Gandomcar-Sachs, Leighton Jordan, Bob Puetz, Matt Baran and their staff for their assistance. He referenced the Services/Communication handbook with game attendance and other data updates. Mr. Walker stated that Marketing’s social media, web visits, and live stream viewer numbers are significant in growing polo awareness. The polo documentary, “The Perfect Match” will be available and will be promoted early November at the American Film Market. Promotional plans include rolling the film out to local film festivals and asking for local clubs for support.

E. USPA Polo Development, LLC – Charles Smith Mr. Smith stated the LLC’s desire is for greater communication and transparency. The LLC plans to add two new Board members: Julio Arellano and Tommy Wayman. He mentioned that Ms. Bowman has stepped down as a regular PD Board member, but intends to remain an ex-officio non-voting member. Newsletters, published for I/I and

9 NYTS, continue to improve communications. Mr. Smith reported that a significant number of players in Gladiator Polo this year are Team USPA players. Ms. Chrys Beal, on behalf of the USPA Junior Polo Committee and the NYTS Subcommittee endorsed the following motion: RESOLUTION: Mr. Campbell moved to request that the existing USPA National Youth Tournament Series Conditions under “II. Specific Tournament Conditions” are replaced with the revised conditions outlined by the Junior Polo NYTS Subcommittee. Mr. Armour seconded. The motion passed unanimously. MOTION: Ms. Brennan moved to approve the I/I Tournament Condition changes as presented. Mr. Geiler seconded. Extensive discussion resulted in an amended motion (below). Mr. Meyer called the question. RESOLUTION: Mr. Coleman moved to amend the I/I Tournament Condition changes striking section H, sub-section 3, in order to remove the language “requiring all coaches to have CPI” and leave the language “recommending all coaches have CPI” in sub- section 2. Mr. Muldoon seconded. The motion carried as amended.

F. USPA Global Licensing – David Cummings (for Gerald Aschinger) Mr. Cummings congratulated Mr. Campbell on his new Chairman position. Mr. Cummings provided a timeline that documenting the history of Global Licensing Operations. In 2007, Global started with 88 mono brand stores and expects to exceed 1000 soon. Global’s goal is to reach two billion in retail sales in 5-6 years. 2017’s economic challenge has been changes in the monetary exchange rate. Mr. Cummings announced that he would soon move to the Chairman of Global Licensing position and introduced Mr. Michael Prince who is slated to become the CEO. Mr. Prince stated that he views the brand and sport of polo as being unique and having unlimited potential. He mentioned the difficult retail outlook but envisions 1300 stores in 5-6 years. He reported $21 million assets and $7.5 million in liabilities. He expressed excitement of being part of an incredible long-term asset. Mr. Cummings provided an update on the Nantucket Whaler brand purchase. Mr. Jim Scully was named managing director and will develop products and price points within a timeline of 18 months. For the Nantucket Whaler brand USPAGL is joint venturing with Grand National, a Canadian company. As part of the joint venture Grand National will carry part of the risk and has experience launching new companies and maintains an important infrastructure. Mr. Cummings noted that FIP, China, and other international partners have helped Global reach 55 million people through TV Broadcast.

G. American International Polo Foundation – Ed Armstrong Mr. Armstrong thanked the Board of Governors for USPA support. He stated that the AIPF is a 501c3 organization existing to send groups to national and international competitions. Mr. Armstrong expressed appreciation for donations of any kind to AIPF’s efforts.

VI. Election of New USPA Officers Mr. Chip Campbell, III, Mr. Samuel Ramirez, Jr. and Mr. Stewart Armstrong were installed as Chairman, Treasurer, and Secretary, respectively, as there were no opposing candidates. Mr. Meyer announced 25 Board Members were present to vote. Two candidates, Mr. Tony Coppola and Mr. Tom Gose were running for President. Mr. Meyer asked Mr. Gose and Mr. Coppola to present their backgrounds to the voting members. Both candidates offered

10 extensive backgrounds in polo and experience within the organization. Votes were collected from the floor and presented to Ms. Susan Present, CFO, for tabulation. Mr. Meyer announced the results of the election and congratulated Mr. Tony Coppola as President of the USPA.

VII. Installation of New USPA Officers and USPA Board of Governors Mr. Meyer announced the newly elected Governors-at-Large: Mr. Peter Rizzo, Ms. Chrys Beal and Mr. Charles Smith. He offered service awards to Mr. Avery Chapman and Mr. Thomas Gose and thanked both for their excellent work. Mr. Meyer then passed the Chairman’s gavel to Mr. Chip Campbell and offered congratulations. Mr. Campbell thanked Mr. Meyer and presented him with a service award. Mr. Meyer stated it was an honor to serve in the Association.

VIII. Deferred Business No deferred business was presented.

IX. New Business – Mr. Chip Campbell, Chairman of the Board RESOLUTION: Mr. Armstrong moved to waive the requirements of Resolution 4.2’s notice of 30 days for the remainder of the meeting. Ms. Brennan seconded. The motion passed unanimously ●Governor-at-Large Elections Mr. Campbell requested motions for candidates for two Governor-at-Large seats; one vacated by Mr. Coppola’s election as President and one vacated by Stewart Armstrong’s installation as Secretary. RESOLUTION: Mr. Rizzo moved for Mr. Robert Jornayvaz as a candidate for the vacated Governor-at-Large position. Ms. Gandomcar-Sachs seconded. Mr. Robert Jornayvaz accepted the nomination. RESOLUTION: Mr. Coleman moved for Mr. Marc Ganzi as a candidate for the vacated Governor-at-Large position. Ms. Ganzi seconded. Mr. Ganzi accepted the nomination. RESOLUTION: Mr. Coppola moved for Mr. Thomas Gose as a candidate for the vacated Governor-at-Large position. Mr. Jordan seconded. Mr. Gose accepted the nomination. RESOLUTION: Mr. Sedacca moved for Mr. Chris Green as a candidate for the vacated Governor-at-Large position. Ms. Brennan seconded. Mr. Green accepted the nomination. RESOLUTION: Mr. Muldoon moved for Mr. Michael Carney as a candidate for the vacated Governor-at-Large position. Mr. Rizzo seconded. Mr. Carney accepted the nomination. Mr. Campbell gave instructions that there are two positions available and the two candidates with the most votes with at least 50% of the votes (13 total votes) will be awarded the Governor-at-Large positions. Ms. Susan Present, CFO, tabulated the votes. Mr. Campbell announced the new Governors-at-Large election winners as Mr. Michael Carney and Mr. Thomas Gose. ●Signing of Oaths Mr. Campbell asked each Board member to sign the Oaths and the Conflict of Interest forms that were passed out. ●Strategic Plan Initiative Update Mr. Campbell mentioned the formation of a Strategic Plan Initiative Committee led by Stewart Armstrong and asked that all members forward issues for consideration to Mr. Armstrong.

11 ●Chairman’s Remarks Chairman Campbell thanked the Board for their confidence and expressed he is “up to the task”. He gave a short history of his many years in Polo and noted the incredible growth and change in the sport over 40 years. He envisioned all USPA members working effectively and efficiently together for the common good of the association.

RESOLUTION: Mr. Joseph Muldoon moved to approve the USPA Committee Chairs and committee members, with the amendment to move Mr. Peter Rizzo to co-chair with Mr. Leighton Jordan for the Board and Staff Development Committee. Ms. Brennan seconded. The motion passed unanimously. RESOLUTION: Mr. Sedacca moved to retain Mr. Daniel Coleman as Committee Chairman of the Arena Committee. Mr. Jordan seconded. The motion carried with 19 yea votes. Mr. Coleman abstained. Mr. Coleman expressed his desire to include Mr. Tommy Biddle on the Arena Committee. MOTION WITHDRAWN: Mr. Joseph Muldoon withdrew his motion to nominate Mr. Sedacca as Chairman of the Equine Welfare Committee as Mr. Sedacca declined the nomination. MOTION FAILED: Mr. Gose moved to appoint Marc Ganzi as High Goal Committee Chairman. Mr. Coleman seconded. The motion failed with 10 nays and 7 yeas. Ms. Gandomcar-Sachs, Mr. Jordan, Ms. Brennan and Mr. Scott Walker plus two other Board members abstained. MOTION FAILED: Mr. Sedacca moved to instate Joseph Muldoon as Chairman of the Constitution Committee. Mr. Geiler seconded. The motion failed with 12 nay votes to 5 yea votes. Mr. Muldoon and Mr. Ramirez, Jr. abstained. RESOLUTION: Chairman Campbell moved to accept the Committee Chairmen as amended in the motions; Mr. Coleman as Arena Committee Chair and Mr. Jordan and Mr. Rizzo as co-chairs for the Board and Staff Development Committee. Mr. Scott Walker seconded. The motion passed. RESOLUTION: Mr. Muldoon moved for the USPA Board of Governors to approve the USPA, Umpires LLC Board Members and annual terms as presented by the USPA Chairman. Mr. Armour seconded. The motion passed unanimously. RESOLUTION: Mr. Smith moved for the USPA Board of Governors’ consent of the Umpires LLC Board’s selection of Chairman of Umpires LLC Board of Directors: Mr. Britt Baker. Mr. Rizzo seconded. The motion passed unanimously. RESOLUTION: Mr. Geiler moved for the USPA Board of Governors to approve the USPA, Marketing LLC Board Members and annual terms as presented by the USPA Chairman. Mr. Armour seconded. The motion carried. Mr. Scott Walker abstained. RESOLUTION: Mr. Gose moved to request USPA Board of Governors consent of the Marketing LLC Board’s selection of Chairman of Marketing LLC Board of Directors: Mr. Scott Walker. Ms. Gandomcar-Sachs seconded. The motion passed. Mr. Scott Walker abstained. RESOLUTION: Ms. Ganzi moved for the USPA Board of Governors to approve the USPA, Polo Development Board Members and annual terms as presented by the USPA Chairman with Kris Bowman as a non-voting ex-officio member. Mr. Ragland seconded. The motion passed unanimously. RESOLUTION: Mr. Armour moved to request the USPA Board of Governors consent of the Polo Development LLC Board’s selection of Chairman of Polo Development LLC Board

12 of Directors: Mr. Charles Smith. Ms. Gandomcar-Sachs seconded. The motion passed. Mr. Smith abstained. RESOLUTION: Mr. Joseph Muldoon moved for the Board of Governors to approve the Board and Staff Development Committee’s recommended USPA Organizational Charts, as presented. Mr. Rizzo seconded. The motion passed unanimously. MOTION TABLED: A motion to approve the Board and Staff Development Committee’s recommended USPA CEO and COO (Executive Director of Services) job descriptions was tabled for further refinement. RESOLUTION: Mr. Coppola moved to extend the Board meeting by thirty minutes. Ms. Brennan seconded. The motion passed unanimously. RESOLUTION: Mr. Campbell moved for the Board of Governors to approve the Board and Staff Development Committee recommended USPA Chief Executive Officer: Mr. Robert Puetz. Mr. Rizzo seconded with amended language added: subject to the Board and Staff Development Committee’s job description and salary recommendation. The motion passed unanimously. Mr. Armour requested a speech from Mr. Puetz. Mr. Puetz was honored for his consideration and desire to give back to the organization, grow the sport, help young players, keep the sport safe and perform best for the Board and the members. Comments from the floor were favorable for Mr. Puetz. RESOLUTION: Mr. Gose moved on behalf of the High Goal and Tournament Committees to lower the Butler National Handicap, C.V. Whitney, USPA Gold Cup® and the U.S. Open Polo Championship® from 20-26 to 18-22 goals beginning in 2019. Mr. Joe Muldoon seconded. The motion passed with 18 yeas and 7 nays. RESOLUTION: Mr. Carney, on behalf of the Tournament Committee moved to award the 2019-2021 U.S. Open Polo Championship® with the Tournament Committee’s directive to include the polo series of the previous motion (Butler National Handicap, C.V. Whitney, USPA Gold Cup®) to the International Polo Club. Mr. Smith seconded. The motion passed with 16 yeas and 6 nays. Ms. Ganzi and Mr. Rizzo abstained.

X. Other Business – Joseph Meyer Mr. Meyer applauded Mr. Bob Jornayvaz’ efforts as Governor-at-Large during his term and apologized to Mr. Jornayvaz for his oversight for not recognizing him earlier. The floor applauded Mr. Jornayvaz’ efforts.

XI. Announcement of the next USPA Board of Governors Meeting Mr. Campbell requested a straw poll for whether the Board would like to meet before or after the U.S. Open Final. Thirteen straw poll votes were cast for the meeting to occur before the U.S. Open Final which will take place on Sunday, April 22, 2018. Mr. Campbell stated the USPA would research a specific meeting date before the final.

XII. Adjournment – Chairman Campbell Mr. Campbell adjourned the meeting at 2:13pm.

13 UNITED STATES POLO ASSOCIATION® Special Board of Governors Meeting Monday, December 18, 2017 5:00pm Eastern

Board Members: Peter Rizzo Chairman, Chip Campbell Chrys Beal President, Tony Coppola Charles Smith Secretary, Stewart Armstrong Michael Carney Robert McMurtry Tom Gose Bill Kirton Peter Poor Mark Sedacca Melissa Ganzi Invited Guests: David Ragland CEO, Bob Puetz Erica Gandomar-Sachs Susan Present Leighton Jordan Chris Green Daniel Walker Charlie Muldoon Paul Jornayvaz Steve Armour Absent: Dennis Geiler Samuel Ramirez Stephen Orthwein, Jr. Tony Yahyai Scott Walker Jake Flournoy Julio Arellano Sheryl Sick Maureen Brennan

Call Meeting to Order – Mr. Campbell called the meeting to order and roll was taken.

Risk Management Recommendation to Revise Tournament Conditions (Attachment #2) Mr. Puetz briefly updated the Board on the recommendations from Risk Management. It was noted that these changes were essential in order to best protect and indemnify the Association.

RESOLVED: Mr. Campbell made the motion to approve Risk Management’s recommendations to revise Tournament Condition IV. E Insurance Requirements and Tournament Condition VII. Host Tournament Committee Responsibilities (C.) as presented. Ms. Beal seconded. The motion passed unanimously.

Revisions to the International Tournament Conditions and Outdoor Rules

Mr. Gose outlined the various rule changes that were being presented after the International Rules Committee Meeting in Argentina. He noted three potential rule changes: 1. If the ball is hit out over boards the other team is given possession of the ball. 2. No picking the defender on knock-ins and penalty 5s (set plays). 3. 6.5 minute periods, but it was noted that at this point the USPA would not approve a change in the time of the periods. There was discussion regarding the blocking rule and it was determined that the it would be best to test the Rule for 2018 and then if the test goes well pass the Rule for 2019. Mr. Daniel Walker reported that

14 Eldorado Polo Club would be interested in testing the Rule and report their findings. Mr. Coppola requested that rule changes be made in separate motions.

RESOLVED: Mr. Coppola made a motion to revise the defended the Penalty 2 language effective January 1, 2018. Mr. Armour seconded. The motion passed unanimously.

RESOLVED: Mr. Coppola made a motion to revise the language for a ball hit over the boards in both USPA Outdoor Rules and International Rules effective January 1, 2018. Mr. Arellano seconded. The motion passed. Mr. Rizzo objected.

RESOLVED: Mr. Gose made a motion to approve the blocking rule to both USPA Outdoor Rules and USPA International Rules to go into effect January 1, 2019. Mr. Daniel Walker seconded. The motion passed. Mr. Poor objected. Mr. Armour abstained.

IV. Mr. Rizzo made a motion to adjourn.

15 USPA Board of Governor Attendance

CIRCUIT GOVERNOR TERM LIMIT Apr-14 Oct-14 Apr-15 Oct-15 Apr-16 Sep-16 Apr-17 Sep-17 Apr-18 Coleman, Daniel Elected 2010 Fall 2018 x x x x x x x x Flournoy, Jake- Appointed 2013/ Elected 2014 Fall 2022 x x x x x o x x Sedacca, Mark - Elected 2010 Fall 2018 x o x x x x x x Gandomcar-Sachs, Erica- Elected 2014 Fall 2022 x x x x x x x Ganzi, Melissa- Elected 2014 Fall 2022 x x x x x x x Jordan, Leighton- Elected 2014 Fall 2022 x x x x x x x Jornayvaz, Paul- Elected 2014 Fall 2022 x o x x x x x Ragland, David- Elected 2014 Fall 2022 x x x x x x x Muldoon, Joseph- Appointed 2016/ Elected 2016 Fall 2024 x x x x McMurtry, Bob- Elected 2016 Fall 2024 x x x Kirton, Wilford- Elected 2016 Fall 2024 x x x Walker, Daniel- Elected 2016 Fall 2024 x x x Sick, Sheryl- Appointed 2017 Fall 2026 x Yahyai, Anthony- Appointed 2017 Fall 2026 x

GOVERNORS-AT-LARGE Apr-14 Oct-14 Apr-15 Oct-15 Apr-16 Sep-16 Apr-17 Sep-17 Apr-18 Orthwein, Jr., Stephen A- Elected 2011 Fall 2019 x x x x x o x x Armour, Steven- Elected 2013 Fall 2021 x x x x x x x x Jornayvaz, Robert- Elected 2013 Fall 2021 x o x o x x x o Smicklas, Dale- Elected 2013 Fall 2021 x o x o x o x o Geiler, Dennis- Filled Vacancy 2014/ Elected 2015 Fall 2023 x x x x x x x Coppola, Anthony- Filled Vacancy 2015/ Elected 2015 Fall 2023 x x x x x x Armstrong, Stewart- Elected 2015 Fall 2023 x x x x x Brennan, Maureen- Elected 2015 Fall 2023 x x x x x Arellano, Julio- Elected 2015 Fall 2023 x x o x o Poor, Peter- Elected 2015 Fall 2023 x o x x x Walker, Scott- Elected 2015 Fall 2023 x x x x x Chapman, Avery - Elected 2013/ Filled Vacancy 2016 Fall 2025 x x x x x o x Beal, Chrys- Elected 2017 Fall 2025 x Smith, Charles- Elected 2017 Fall 2025 x Rizzo, Peter- Elected 2017 Fall 2025 x Gose, Thomas- Elected 2017 Fall 2025 x Carney, Michael- Elected 2017 Fall 2025 x

Chairman Apr-14 Oct-14 Apr-15 Oct-15 Apr-16 Sep-16 Apr-17 Sep-17 Apr-18 Joseph Meyer- Elected 2015 Fall 2019 x x x x x Edward "Chip" Campbell- Elected 2017 Fall 2021 x

President Edward "Chip" Campbell- Elected 2015 Fall 2019 x x x x x Anthony Coppola- Elected 2017 Fall 2021 x

Secretary Thomas Gose- Elected 2015 Fall 2019 x x x x x Stewart Armstrong- Elected 2017 Fall 2021 x

Treasurer Samuel Ramirez, Jr.- Elected 2015 Fall 2019 o x x x

Club and Member Administration Committee USPA Member Club Report April 2018 recommendations to the USPA Board of Governors

Rev. 3/30/18 (Clubs listed in red were not compliant at the time this list17 was created, a new list will be handed out at the meeting) Active Member Clubs recommended to remain Active for 2018 Acoaxet Polo Club Crossfire Polo Club, LLC La Posta Polo Club Aiken Polo Club Cypress Polo Club LaGrande Polo Club Army Polo Club Dalla s Polo Club Lakeside Polo Club Arranmore Polo Club Darlington Polo Club Langdon Road Polo Club Arrowhead Polo Club Deer Creek Polo Club Legacy Farms & Polo Club Aspen Valley Polo Club Denver Polo Club Lexington Polo Association Atlanta Polo Club Derry Heir Farm Polo Club Little Egypt Polo Club Atlanta Regional Polo Center Des Moines Polo Club Louisville Polo Club ATX Polo Club Detroit Polo Club Madison Polo Club Azteca Polo Club DI Polo Club Margaritaville Polo Club Banbury Cross Polo Club Diamond B Polo Club Mariposa Polo Club Barefield Polo Club East Texas Polo Club Maryland Polo Club Barrington Hills Polo Club El Conquistador Polo Club Mashomack Polo Club (New York) LLC Battlefield Park Polo Club El Sur Polo Club Maui Polo Club Being the Change Polo Club Eldorado Polo Club Mauna Kea Polo Club Bella Vista Polo Club Empire Polo Club Meadowbrook Polo Club Bend Polo Club Equueleus Polo Club Meadowview Farm Polo Club Bendabout Farm Polo Club Escue Polo Club Memphis Polo Club BG Vero Beach Polo Club Everglades Polo Club Menlo Polo Club Big Horn Polo Club Fair Hills Polo & Hunt Club Middleburg Polo Club Blackberry Polo Club Fairfield Polo Club Midland Polo Club Bliss Polo Club Fancourt Polo Club Milwaukee Polo Club Bloomfield Polo Club Farmer Road Polo Club, LLC Morgan Creek Polo Club Bluewater Creek Polo Club Farmington Polo Club Mountain View Polo Club Boulder Polo Club Flying Cow Polo Club Mt. Brilliant Polo, LLC Brandywine Polo Club Flying H Ranch Polo Club Myopia Polo Club Bridgehampton Polo, LLC Foxlease Polo Club, LLC Nashville Polo Club Buckleigh Polo Club Franklin Polo Academy New Bridge Polo Club California Polo Club Gardnertown Polo Club New Mexico Polo Club Carrollton Polo Club Giant Valley Polo Club New Orleans Polo Club Cascade Polo Club Grand Champions Polo Club NWA Polo Club Central Coast Polo Club Great Meadow Polo Club Oakdale Polo Club Central New York Polo Club Green Country Polo Club OKC Polo Club, LLC Cerro Pampa Polo Club Greenwich Polo Club Orange County Polo Club Charlottesville Polo Club Haviland Hollow Polo Club Overbrook Polo Club Chicago International Polo Club Hawaii Polo Club Oxford Polo Club Chukkar Farm Polo Club Heritage Fa rm Polo Club Palm Beach Polo Club Cincinnati Polo Club Hickory Hall Polo Club Palm City Polo Club, LLC Columbine Polo & Equestrian Center, LLC Honolulu Polo Club Pecan Acres Polo Club, LLC Columbus Polo Club Horse Park Polo Club Peoria Polo Club Commonwealth Polo Club Houston Polo Club Pie Town Polo Club Congressional Polo Club International Polo Club Palm Beach Play Polo Club, LLC Country Farms Polo Club Jackson Hole Polo Club Point Clear Polo Club County Line Polo Club Jan Pamela Farms LLC Polo Peak Polo Club Crestview Polo Club La Conner Polo Club Port Mayaca Polo Club

Rev. 3/30/18 (Clubs listed in red were not compliant at the time this list18 was created, a new list will be handed out at the meeting) Active Member Clubs recommended for Active Status for 2018 (cont) Potomac Polo Club Shannon Hill Polo Club Triangle Area Polo Club Poway Polo Club Silver and Saddles Polo Club Tulsa Polo Club Prestonwood Polo & Country Club Sioux Falls Polo Club Twin City Polo Club Promise Farms Polo Club Skaneateles Polo Club Twin Palms Polo Club Queen City Polo Club Skull Valley Polo Club Two Wishes Polo Club Red Eagle Polo Club South Bay Polo Club United States Military Polo Association River Bend Polo Club South Forty Polo Club Upatoi Polo Club Roaring Fork Polo Club Southampton Polo Club Villa Del Lago Polo Club Rose City Polo Club Spokane Polo Club Virginia Beach Polo Club Roseland Polo Club St. Croix Polo Club Virginia International Polo Club San Antonio Polo Club St. Louis Polo Club Virginia Polo Inc. San Diego Surf Polo Club Stage Hill Polo Club Wagener Polo Club San Patricio Polo Club Stonebriar Polo Club West Shore Polo Club San Saba Polo Club, LLC Sugarbush Polo Club Westchester Polo Club Santa Barbara Polo Club Sutter Buttes Polo Club Western New York Polo Club Santa Clara Polo Club Tacoma Polo Club Will Rogers Polo Club Sarasota Polo Club Texas Military Polo Club, LLC Willow Bend Polo Club Saratoga Polo Association, LLC The Polo School Wine Country Polo Club Seattle Polo and Equestrian Club The Villages Polo Club Yale Polo Club Seneca Polo Club Tinicum Park Polo Club

Active Member Clubs recommended to become Inactive if not compliant by June 1, 2018 R & L Farms Polo Club Red Rock Rangers Polo Club Utah Polo Club

Provisional Active Member Clubs recommended to become Fully Active for 2018 Equestrian and Polo Center of Boston North Fork Polo Club Simsbury Polo Club

Provisional Active Member Clubs recommended to remain Provisional for 2018 Arizona Polo Club FireStar Polo Club Mc Allen Polo Club Central Oregon Polo Club Hidden Creek Polo Club Oak Brook Polo Club Chetwood Park Polo Hobe Sound Polo Club Red Hills Polo Club Cowtown Polo Club Hyde Park Polo Club South Padre Island Polo Club El Caso Ranch Polo & Equestrian Center Koko Crater Polo Club South Texas Polo Club Fairfield County Hunt Club Lancaster Polo Club Spa City Polo Club Far Niente Polo Club Left Hand Polo Club, LLC Union Hill Polo Club

Rev. 3/30/18 (Clubs listed in red were not compliant at the time this list19 was created, a new list will be handed out at the meeting) Clubs recommended for Inactive Status for 2018 Boston Polo Club Capitol Polo Club Tampa Bay Polo Club and School Brownsboro Polo Club North Scottsdale Polo Club White Swan Polo Club

Affiliate Member Clubs recommended for Affiliate Status for 2018 Black Diamond Polo Club Costa Careyes Polo Club Saskatoon Polo Club Buffalo Polo Club Jamaica Polo Association Springfield Polo Club-CA Calgary Polo Club Las Canchas Polo Club Toronto Polo Club Casa de Campo Polo Club Okanagan Polo Club Vancouver Polo Club Club Polo Cabo Prairie Polo Club Victoria Polo Club

Associate Member Clubs recommended for Associate Status for 2018 Gold Coast Polo Club Monte Carlo Polo Club

Collegiate/ School/ Youth Member Clubs recommended for Active Status for 2018 Alfred State Polo Club Oregon State University Polo Club University of Massachusetts Polo Brown University Polo Club Polo Club at Virginia Tech University of Miami Polo Club Cal Poly Polo Club Roger Williams University Polo Club University of Michigan California State University - Monterey Bay Skidmore College Polo Club University of North Texas Polo Club Colorado State University Polo Club Southern Methodist University Polo Club University of Pennsylvania Polo Club Cornell Polo Club Stanford University Polo Club University of Southern California Culver Academies Polo Club Texas A & M University Polo Club University of Texas Polo Club Emory University Polo Club Texas Christian University University of Western Ontario Polo Club Garrison Forest School Polo Club Texas State University Polo Club University of Wisconsin- Madison George Washington University Texas Tech Polo Club Virginia Polo Team, Inc. Harvard University Polo Club UCONN Polo Club Washington and Lee University Polo Club Hillside Farm Polo Club University of California Santa Barbara Washington State University Polo Club Michigan State University Polo Club University of Idaho Yale Polo & Equestrian Center Montana State University University of Kentucky Polo Club Oklahoma State University University of Louisville Polo Club

Rev. 3/30/18 (Clubs listed in red were not compliant at the time this list20 was created, a new list will be handed out at the meeting) TREASURER’S REPORT ONLY AVAILABLE TO USPA BOARD OF GOVERNORS

FINANCE COMMITTEE ONLY AVAILABLE TO USPA BOARD OF GOVERNORS

EXECUTIVE COMMITTEE ONLY AVAILABLE TO USPA BOARD OF GOVERNORS

UNITES STATES POLO ASSOCIATION® ARENA COMMITTEE

Daniel Coleman –Chairman Ed Armstrong- Vice Chairman Robin Sanchez- Vice Chairman

Mission Statement The Arena Committee is the successor of the Indoor Polo Association. Its mission is to manage arena polo within the USPA as well as organize, promote and develop arena polo with member clubs and players. The committee seeks to differentiate arena polo as an exciting, competitive, and alternative version of the sport polo, as well as an invaluable teaching polo format. The committee's initiatives and responsibilities include arena rules, arena handicaps, high goal arena polo, arena tournaments, international arena polo, I/I, and women's arena polo. Committee Will Not Meet

UNITED STATES POLO ASSOCIATION® Arena Polo Committee September 29, 2017 Skamania Lodge, Stevenson, Washington

Committee Chair Executive Staff Daniel Coleman Bob Puetz

Vice Chairman Committee Staff Edward Armstrong Lindsey Ebersbach Robin Sanchez James Dodge

Members: Chris Green Daniel Scheraga David Eldredge Dennis Geiler James DeAngelis Jennifer Williams Jorge Vasquez Karl Hilberg Lisa Nousek Louis Lopez, Jr. Mark Gillespie Megan Judge Raymond Noh Robert Ceparano Robert Lyn-Kee-Chow Jillian Bowman Rodney Fragodt Sarah Coleman Aimee Waters Tom Goodspeed Tony Yahyai Mark Bellissimo

MISSION STATEMENT The Arena Committee is the successor of the Indoor Polo Association. Its mission is to manage arena polo within the USPA as well as organize, promote and develop arena polo with member clubs and players. The committee seeks to differentiate arena polo as an exciting, competitive, and alternative version of the sport polo, as well as an invaluable teaching polo format. The committee's initiatives and responsibilities include arena rules, arena handicaps, high goal arena polo, arena tournaments, international arena polo, I/I, and women's arena polo.

I. Call to Order II. Approval of August Minutes III. Metrics a. Saw an almost 200% increase in arena tournaments all over the country. This is great and something we should be proud of. We will continue to push the sport forward. The rise of Arena League has really helped the growth of the sport and is something we should look into. IV. Budget Update V. Tournament Update a. National Tournaments I. Most of the 2018 tournaments are awarded and we have people interested in the last few we just need to get applications in for them before the end of 2017 b. Women’s Open/ Handicap I. Women’s Arena Open and Handicap will be held together at Virginia Polo Inc. they are expecting at least 4 teams in each tournament. c. Gladiator Polo I. Gladiator Polo this year is planning on playing a Professional League with team owners that will build the teams with a 24-spot draft. There will be 3-5 hundred thousand in prize money. After this Gladiator will look to a national and world tour after the winter. They will look to create a World

68 Championship during WEG and get the game on NBC. This is creating a lot of buzz there were 176 requests for lessons after a Tryon game

d. Townsend Cup VI. Arena Yearbook- Plan to execute VII. Perpetual Trophies a. This year we created the Womens Handicap and Open Trophies along with the Arena Delegates. In 2018 we will look to add the Arena Amateur. VIII. New Tournament Conditions IX. New arena tournament conditions a. The Committee discussed how the new tournament conditions were playing out in Gladiator and if some of those rules should move to high goal and possibly low goal arena polo. Before any of the rules are introduced they want to have a Webinar to help explain how the new rules effect the game so that everyone is on the same page when the rules go into effect. The committee also wanted to work on shorting the time between chukkers. In high goal the team might have to play without a player if they take too long because they have grooms to help them typically. In low this might mean a delay of game penalty. Another rule that the committee though about adding to high goal arena is the six 5-minute chukkers but there was no consensus on the issue. X. Arena Open a. Bob explained that PR was great to get funding for and USPA should consider this more for National Events. He went on to say that it would be great to get more I/I involvement for the Open to give the arena players something to aspire to.

XI. Open Comments a. Take CPI out of the I/I coaching requirements I. We want to have people help as much as possible and want to keep the bar for entry low so that more people can help these programs. b. Military reimbursement available 1250 for circuit and 2500 for national events. c. Dan is stepping down as Border Circuit Governor but we will be keeping business as usual for now.

XII. Adjourn

Teleconference Number: (800) 617-4268 Participant Code: 2478881#

Dan Coleman: [email protected] ¨ Bob Puetz: [email protected] ¨ Lindsey Ebersbach [email protected]

69 • Budget Update The budget for 2018 is set at $20,000.00 most of the line items are the same from last year, mostly support for Circuit and National Tournaments. The prominent new item in the budget is $1,500 for the Texas Arena League. The event is run by Robin Sanchez, she spoke on the call about how the money would help grow her event. The league will be played over 3 legs at County Line Polo Club, East Texas Polo Club, and Midland Polo Club. They had strong participation in their first leg with 11 teams. Robin says she is planning to use the money for Marketing, Medic expenses, and handouts like t-shirts and hats.

Motion: made to adopt the 2018 budget by Mr. Giler and seconded by Ms. Waiters

• Status of Clinic Request A request was sent from the Arena Committee Chairman Dan Coleman to USPA staff requesting that money be set aside to help support events like Fall Fandango, Fields, and tournaments at UVA and Central Coast, 4 in total. The USPA is looking to see where funding came from for Fall Fandango and what the most effective way to give out funding to these events. Committees who budgets contribute to the tournaments will get the right to vote on the subcommittee that manages the 4 tournaments. Megan Judge posed the question of what are these tournaments focused on I/I qualifying games or qualifying umpires. The committee discuss and it was brought forward that Bradley Biddle head of I/I Umpiring would be able to bring a crew that was able to handle whatever goal level the tournament could manage to get. Clubs hosting these tournaments will need to prove that they are hosting the best tournament possible to keep hosting these events or they will be moved to other locations. The Committee will work to have a framework for these events by April and will look to launch these tournaments in the 2018- 2019 I/I season.

• National Tournament Update Looking back at 2017 arena polo in the US grew and double the number of tournaments and host clubs from the previous year this is something the entire committee should be proud of. All the 2018 National Tournaments have been spoken for an are looking to have applications in this week. There are multiple applications for most of the National Arena Events. The committee discusses ways to make more tournaments so that all the clubs are participate if they would like. The idea comes forward of creating a National League that teams could play in at the Circuit level and lead up to a National Event. James Dodge said that he has been working on a write for this and has been working with Polo Development on it. Mr. Coleman suggests forming a subcommittee to help formalize the idea. Robin Sanchez and Tommy Biddle offer to help. They will work on this and come back to the committee with a proposal.

• Morrison Cup Update The US has put together a 21-goal team to play in the Bran Morrison in England on March 3rd. Ed Armstrong went on to say that the event is looking like it will be very successful and the US has put together a competitive team. Mr. Armstrong said that he will look into if the game is being livestreamed and will let us know.

• Rules Update Chris Green mentioned that were no major updates to the rules happening so far.

70 • Other initiatives for 2018 Mr. Coleman brought forward the idea of an Arena Yearbook that was an added value to the Bluebook. The committee seemed to that might be too much of a commitment for this without knowing that people really want it. A suggestion was brought forward to make an Arena Polo Facebook page first to collect the information and gather interest. Mr. Coleman mentioned that the Indoor Polo Association Yearbook might be a good resource and could be in the museum. Robin Sanchez volunteered to run the Facebook page. Mr. Coleman ask Ms. Ebersbach to schedule a call with the communication team to look into setting up this page under the USPA page. Robert Lyn-Kee-Chow brought up the idea that clubs need a guide to help them look professional when hosting USPA tournaments. The staff agreed to make a packet that was a combination of the Tournament Guide and the Club 101 manual. This way the Arena Committee can send this new guide out to clubs hosting national arena tournaments so that they have all the information they need to put on the best tournament possible. Finally, there was a report from James Dodge on the progress on finding perpetual trophies for the National Arena Tournaments. Last year the staff put together trophies for the Arena Delegates, and Women’s Arena Handicap. They also have a cup for the Women’s Arena Open and are currently working on a base. This year the staff will work on finding options for the National Arena Amateur and Chairman’s Cup. • Motion to Adjourn from Mr. Coleman, and seconded by Tony Y.

• Action Items o Lindsey to set up call with Arena Committee volunteers and Communications Team to talk about creating a Facebook Page o James to work with Robin and Tommy to create Arena League Proposal o Ed Armstrong to see if the Bryan Morrison is livestreamed o Dan Coleman to work on framework for the Clinics

® UNITED STATES POLO ASSOCIATION Armed Forces Polo Committee Tuesday, April 19th 2018 at 8:00-9:30 am EST Dial in number: (800) 617-4268 • Participant Code: 7353113#

Co-Committee Chair - Karl Committee Members: Steve Armour, Dan Colhoun, Hilberg, Jake Flournoy Dean Daggett, George Dill, Barbara Donahue, Allen Hoe, Vice Chair - Mark Gillespie Pat Nesbitt, Rob Phipps, Parker Scott, Marisa Tanner, Joe Meyer, Peter Rizzo, Steve Walsh, Elena Wicker, Tony Executive Staff – Matt Baran Yahyai, Mike Yermakov. adlkfjadfadfadfadfdfasdfdasfa Committee Staff – James Dodge

Sub-committee Chairs Inter-Service (IS) Sub-Committee: Mark Gillespie (C), Rob Phipps, Steve Walsh, Karl Hilberg Budget/ PDI Sub-Committee: Karl Hilberg (C), Jake Flournoy, Mark Gillespie, James Dodge International Military (IM) Sub-Committee: Mark Gillespie (C), Rob Phipps, Allen Hoe, Pat Nesbit Tournament Sub-Committee: Karl Hilberg (C), Jake Flournoy, Mark Gillespie, Steve Walsh General Patton Award Sub-Committee: Steve Walsh, Mark Gillespie (C), Marissa Tanner, Dan Colhoun, Allen Hoe

MISSION STATEMENT

The mission of the United States Polo Association Armed Forces Polo Committee, in recognition of the great history and connection between the sport of polo and our Armed Forces, seeks to create opportunities to support and perpetuate the ties between the armed forces and the polo communities through the promotion of events supporting the military community and the development of partnerships to increase military participation in the sport of polo.

I. Approve Minutes from last meeting II. Budget review and approval III. Sponsorship a. Mike Yermakov and Mark Gillespie IV. International a. Mark/ Karl b. UK Pro/Am V. Military events/MPDI a. Karl VI. National and Circuit events

a. James – present statics on events 72 b. Discuss getting word out to various circuits other than SW Circuit c. Discuss 2018 National Events (Arena and Field both awarded) d. Discuss 2019 National Events VII. Polo facilities a. Mike Yermakov’s Map VIII. General Patton Awards a. Allen Hoe 2017 b. Steve Walsh 2018 c. Send out request for inpust for 2019 in Oct/Nov 2018 IX. Database of Photos and Articles a. James and Barbara X. Trophy updates a. James XI. Charities a. Charities will help get sponsorships b. Consistency throughout the USPA XII. Training Clinics a. Mikes Map b. PD Clinics XIII. I/I ROTC a. Annapolis Polo Clinic b. Clinic after the Pro Am Greenwich match c. People to reach out to who can move the ball

® UNITED STATES POLO ASSOCIATION Armed Forces Polo Committee Tuesday, January 30th 2018 at 2:30-3:30 pm PST Dial in number: (800) 617-4268 • Participant Code: 7353113#

MISSION STATEMENT

I. Call to Order a. Karl Calls meeting to Order II. Budget a. After reviewing the 2017 budget there were only a few items the AFC didn’t get to including a perpetual trophy base and a museum exhibit for military polo. Looking forward to 2018 the committee added support for the Palm Circle Invitational, which is an event in Hawaii put on by Allen Hoe to help create comradery between the Army and Navy communities. Another event the committee added support for in the 2018 budget was a polo demonstration to be held at Fort Sam Houston. Finally, the idea was brought forward to create 4 sets of jerseys around the US to help make military events look more professional. 74 III. International Events a. Mark gave a quick recap of the trip. US played in a tournament against 6 other countries including Pakistan, Egypt, Morocco, Nigeria, and India. The handicap of the tournament was lost in translation and the US team show up well under the handicap of the other teams. They were able to find a pro to help bring the level up. US was knocked out of the tournament after starting 0-2. b. Looking forward to 2018 Argentina will not have the funds to come to us but we might send a team down again. Nic Roldan is working with the AFC to create a Pro Am event in the UK and another one in Greenwich. IV. Awards and Tournaments a. The Committee is working on finding hosts for the 2018 and 2019 Field CINC hopefully at the 12 goal level. The 2018 Arena CINC will be played at Texas Military and they will apply in 2019 if no other host is found. This is to be played at the 4-8 goal level. Texas Military is looking to fill all teams with active duty or retire active duty players. The fee is set at $1000 per player and this includes horses. b. The award subcommittee is working on naming the winner of the 2018 General Patton Award. The subcommittee will look to present the award at the April meetings in Florida. V. Repository – a. James is working on collecting articles and pictures for the AFC to help create a log of what has been published. VI. Trophies a. James is working on replicating the base and working on how to best move the bronze back and forth from base to base without harming it. VII. Open Discussion a. Sponsorship for AFC and CINC will be a big project moving forward headed by Mike Yermakov. VIII. Meeting adjourned a. Karl moves to adjourn

® UNITED STATES POLO ASSOCIATION Armed Forces Polo Committee Thursday, July 27th, 2017 at 5:00- 6:00 pm ET Dial in number: (800) 617-4268 • Participant Code: 7353113#

Committee Chair - Karl Hilberg Committee Members: Steve Armour, Avery Chapman, Vice Chair - Mark Gillespie Dan Colhoun, Dean Daggett, George Dill, Barbara Donahue, Jake Flournoy, Allen Hoe, Gary Knoll, Pat Executive Staff – Matt Baran Nesbitt, Rob Phipps, Peter Rizzo, Parker Scott, Steven Committee Staff –James Dodge Smith, Marisa Tanner, Steve Walsh, Elena Wicker, Tony Yahyai, Mike Yermakov.

Sub-committee Chairs Inter-Service (IS) Sub-Committee: Mark Gillespie, Rob Phipps, Steve Walsh Budget/ PDI Sub-Committee: Karl Hilberg, Mark Gillespie, James Dodge International Military (IM) Sub-Committee: Mark Gillespie, Rob Phipps, Allen Hoe, Pat Nesbit Tournament Sub-Committee: Karl Hilberg, Mark Gillespie, Steve Walsh General Patton Award Sub-Committee: Steve Walsh, Mark Gillespie, Marissa Tanner, Dan Colhoun

MISSION STATEMENT

I. Call to Order II. Approve minutes from July Motion: Mark Second – Steve Walsh III. Budget a. 2017 review i. Have spent ~ $3000 to date but have 3-4 events happening in the next two weeks. Looking forward to 2018 it is expected to be about the same as this year with the addition of the Commander and Chiefs Cup reimbursement.

IV. Awards a. General Patton Award needs to be announced in the upcoming Roll Up. The deadline for submissions should be in January76 so we have time to vote and pick the 2018 winner before the meetings in April.

V. Tournaments a. Looking forward for tournament we have the Commander in Chief Cup should be played at Texas Military for the arena for the first and then look for other hosts. Talk to clubs like Aspen Valley or Texas A&M. We should also consider sponsorships from military equipment suppliers once we find the people to the boots on the ground. Giving back to proceeds to charities might be another option to help bring people in. James will reach out to Dan Keating for military involvement July 4th and see if they are possibly interested in hosting the 2018/2019 Commander in Chief Cup.

VI. International Events a. For the rest of 2017 we have Chile coming October 7th at UVA. Argentina inviting a team down after the open down there in conjunction with FIP possibly. As well as the trip to Mexico slowly moving forward.

VII. AF Support for Charities a. Debby is going to present information on her charity that works with PTSD inflicted veterans. They are asking the Armed Forces Committee and the USPA to support. They would like to host weekend long clinics for 60k and can have events at 10 clubs across the country. In 2018 they would want 100k to double this once it is up and moving. Motion approved to bring up to EC for none monetary items and work on plan to bring into 2019 budget.

VIII. Open Discussion a. The AFC will now have Co-Chairs Jake and Karl moving forward. Mark will remain as Vice Chair. b. We need to find point people around the country who can help us grow military polo and look for sponsorship opportunities. IX. Meeting adjourned

77 UNITED STATES POLO ASSOCIATION AUDIT COMMITTEE AGENDA Friday, April 20, 2018 08:30 am – 09:00 am

Members Steven Rudolph, Committee Chair Eugene Burk Charles G. Stanislawski, M.B.T., C.P.A., C.T.C

Staff Liaison Susan Present

MISSION STATEMENT The purpose and primary function of the USPA Audit Committee shall be to assist the Board of Governors of the USPA (the “Board”) in fulfilling its oversight responsibilities for (a) the integrity of the USPA’s financial statements, (b) the USPA’s compliance with any legal and regulatory requirements, (c) the independent auditors qualifications and independence, and (d) the performance of the USPA’s internal audit function and that of the independent auditors. (From the Audit Committee Charter.)

I. Call Meeting to Order

II. Approval of September 2017 Audit Committee Minutes

III. Report on the annual audit results for the USPA and related entities

IV. Summary actions taken

V. Other Business

VI. Adjournment

If you plan to attend by teleconference, please notify Susan Present - phone: 1.561.701.4437, email: [email protected]

AUDIT COMMITTEE MEETING Friday, September 29, 2017, 12:00 p.m. MT Skamania Lodge, Stevenson, WA

Attendees: Executive Staff: Eugene Burk Susan Present, CFO Charles G. Stanislawski, M.B.T., C.P.A., C.T.C Guests: USPA members Mr. Burk, called the meeting to order at 12:20 p.m. MT.

Formal Inquiries to the Audit Committee Mr. Burk reported that there were no formal inquiries directed to the Audit Committee in the last six months since the Spring 2017 meeting. During that time the Committee received various informal requests which were passed along to relevant parties within the organization. He mentioned one recurring theme in the informal requests was regarding the process of selecting a new CEO and that the CEO hiring process was defined by the Board and Staff Development Committee and its Chairman, Joe Muldoon. Another line of informal inquiries centered on the AIPF (American International Polo Foundation), such as where does it come from/why was it formed, what is its focus, how does it affect financials? These questions were simply resolved.

Large Purchase Sub-Committee Mr. Burk stated that the Large Purchase Sub-Committee, comprised of Sam Ramirez, Jr., Rob Petersen, Steve Armour, Joe Muldoon, Susan Present, and himself, have worked diligently in defining a large purchase policy and process. He offered this sub-committee is a proactive, as opposed to a reactive, sub-committee.

Audit Committee Term Limits Mr. Burk mentioned his term ends in 2019. The Audit Committee is sanctioned by Board resolution and has an established charter, processes, and procedures. Committee members serve a three-year term and can be re-elected to serve another three-year term. The current member term limit is a total of six years. Mr. Burk advised that several officers and governors had suggested adopting a three-year extension for a total of nine years. He mentioned the Board would have to extend the current six-year term by resolution. Attendees suggested a resolution for the 2018 Spring Board of Governors Meeting.

Adjournment Mr. Burk adjourned the meeting at 12:35 p.m. MT.

79 80 81 82 83

UNITED STATES POLO ASSOCIATION Board and Staff Development Committee

Members: Committee Staff: Leighton Jordan, Co-Chairman Bev Basist Peter Rizzo, Co-Chairman Susan Present Liz Brayboy Sheryl Sick Daniel Walker

MISSION STATEMENT The mission of the USPA Board and Staff Development Committee is to, on an ongoing basis, study and offer recommendations on the establishment and continuous improvement of an efficient, staff-driven organizational structure. The Committee shall provide advice and support to the Association's Chief Executive Officer in USPA personnel matters and offer advice and support to the Association's Chairman in all matters relating to USPA Board of Governors and USPA Limited Liability Companies development. The Committee shall study USPA mission statement objectives and make recommendations to achieve stated goals, correct deficiencies, and ensure consistency, continuity and clarity in all areas of the Association.

The Committee’s responsibility (concerning the USPA and subsidiary Limited Liability Companies), includes, but not limited to: human resources, information technology, staff oversight, staff compensation, staff development and succession, strategic planning, Board development and succession planning, and Board and staff evaluation and interaction.

Agenda for April 20, 2018

I. Welcome to BASDC members and guests; and brief discussion of role of BASDC is in USPA A. Roll Call and Meeting Attendee Record B. Open Meeting: everyone at the USPA Meetings are invited to visit at this meeting II. Review proposed BOG Agenda Resolutions and confirm BASDC members endorsement to forward to the BOG for review and approval: A. Motion: To approve the proposed revisions to the USPA Communication Policy as presented. B. Motion: To approve the proposed USPA Officer Job Designs as presented. III. Review of current MBO Task List IV. Q & A V. Executive Session (if necessary) VI. Adjournment

BASDC Motions for approval of the Communications Policy and Officers Job Designs

On Mar 18, 2018, at 2:27 PM, Peter Rizzo wrote:

Chairman Chip and Secretary Stewart:

On behalf of the BASDC co-chairs, please include the following BASDC endorsed Resolutions for the BOG April 2018 Meeting Agenda, in compliance with USPA Resolution 4.2.

Motion: To approve the proposed revisions to the USPA Communication Policy as presented. Motion: To approve the USPA Officer Job Designs as presented.

The most recent BASDC endorsed drafts of the Policy and Job designs have been provided to Bob for USPA leadership review/comment. The finalized drafts will be provided by Bob and his staff for timely inclusion in the BOG Meeting Book.

Please contact us with any questions or requests for additional information.

Peter J. Rizzo Governor-at-Large Chairman Florida Circuit Handicap Committee Co-chairman Board and Staff Development Committee UNITED STATES POLO ASSOCIATION 9011 Lake Worth Road | Lake Worth, FL 33467 | uspolo.org t: (561) 777-6448 | e: [email protected]

USPA Governance Communication Policy

Purpose:

The USPA is committed to effective communication with its Stakeholders (defined as: Member Clubs and Registered Players, volunteer members of its Board of Governors, Committee Deleted: s members, wholly owned subsidiaries, professional staff) and with the wider community. This Communication Policy contains the USPA's approach and commitment to communication. The Deleted: s Policy is designed to ensure that the USPA provides timely and accurate information and adopts ways and means for disseminating information that are fair, timely, cost efficient and guided by corporate best practices. As there is a need to respect the time and services of the Stakeholders, all parties Deleted: Introduction¶ are asked to interact and communicate in a professional and courteous manner, as outlined below. As there is a need to respect Board of Governors (Board), Committee, and Staff time and all parties need to interact and communicate in a professional and Governance courteous manner the Governance Communication Policy as published here-in shall govern such In summary, the United States Polo Association (USPA or Association) is governed as communication in non-emergency situations.¶ follows: Deleted: ¶ Deleted: ¶ • The volunteer Board of Governors (BOG) governs the USPA in Deleted: the accordance with its Constitution, By-Laws and Policies. Deleted: and • The USPA Chaiman, with consent of the BOG, selects the volunteer Executive Deleted: s of the Association. Committee (EC) of the USPA and the EC members include the USPA Officers and other members of the BOG as defined by the USPA Constitution. Deleted: is selected by the USPA Chairman, with the consent of the Board, • The Chief Executive Officer (CEO) of the Association reports to the Chairman of Deleted: its the Association. Deleted: oard • Committees, as approved by the BOG, have oversight over policies, Deleted: established procedures, services and programs as specified in the respective Committee Deleted: e Board Mission Statements. Deleted: operations • Each Committee has a Chairman, approved by the BOG and the Committee Deleted: appointed by the Association Chairman Chairman selects Committee members. Each Committee may include a number of Deleted: members selected by the Committee subcommittees and one or more Staff members assigned to it. Chairman • The Staff of the Association reports primarily to the CEO and also to their Deleted: e, which Committee Chair, as outlined in the BOG approved Organizational Chart. Deleted: , also has • Committee Chairs report to the BOG through the Chairman of the USPA and Deleted: Chairmen communicate with the general membership and Club Delegates using the Deleted: oard administrative email notification process via the staff person assigned to the Deleted: V Committee. Deleted: c • The USPA wholly owns numerous subsidiaries (INC and LLCs) that have BOG Deleted: numerou approved Boards of Directors. These Boards are responsible for the oversight of these subsidiaries as outlined in their specific Operating Agreements. Deleted: s entities Deleted: LLCs), under USPA control, • Uses of USPA email addresses by USPA Stakeholders, as approved by the BOG, (for example: Jane [email protected]) are restricted to USPA business only. Deleted: separate Deleted: ¶ • USPA Stakeholders are advised to refer and adhere to BOG approved USPA Policies published by the USPA concerning authorized use of Member Deleted: independent demographic information and of USPA logos. Be advised that no individual or Club Deleted: LLCs Member may use Members’ demographic or contact information for commercial Commented [EB1]: purposes, for mass mail, texting or emailing for USPA campaigning electioneering or any mass mail, texting or emailing for commercial or non commercial purpose. Deleted: ’s Deleted: ents. The Committees and Staff of the Association together constitute the operations of the Deleted: oard Association under the authority and oversight of the BOG. The BOG therefore has a duty to Deleted: oard

86 USPA Governance Communication Policy ask questions of the Committees and Staff and the Committees and Staff have an obligation to respond openly and honestly. The BOG is entitled to information that is generally Deleted: tly. The Board of Governors control over available to business owners. each LLC is determined by the original agreement between the USPA and the respective LLC and In an effort to ensure effective and transparent communication, the following communication process is established: Deleted: d. Committee and Operational LLC Communication Process: Deleted: ¶

Each Board Member that has a question or concern for a Committee or an Operational LLC Deleted: oard of Governors shall follow the following process prior to engaging the full BOG in any written or electronic Deleted: (See Appendix A), communication. Deleted: oard 1) Board Member shall bring the question or comment to the Committee/LLC Chair. Deleted: ¶ The Committee/LLC Chair shall respond within 5 days with a status update as to the question or comment, with a “cc” to Committee/LLC Staff. 2) In the event the Board Member does not receive a response or is not satisfied with the response from the Committee/LLC Chair, the Board Member may then contact the USPA Chairman with a “cc” to the USPA CEO and Committee/LLC Chair. If the USPA Chairman or CEO has not responded within 5 days or his/her response is not Deleted: or his/her satisfactory, then the Board Member may request that the USPA Secretary place the question or comment on the agenda of the next scheduled Executive Committee meeting/teleconference. 3) In the event the Board Member continues to feel that their item has not been addressed, then the Board Member may submit their request in writing with reference to their attempts of contacting the Committee Chair/LLC and the USPA Chairman and ask thave their item included on the agenda for the next BOG meeting or a Special Commented [EB2]: Not sure what happened here, Meeting of the Board. This request should be directed to the USPA Secretary. but assume this should be bullet #3. 4) The Resolution of the Board will be the final option and decision for the Board Member. Deleted: o Deleted:

Staff Communication Process: Deleted: ¶ Each Board Member that has a question for a Staff Member shall follow the following Deleted: oard of Governors process prior to engaging the full Board in any written or electronic communication. Deleted: s 1) A Board Member may call or write any USPA Staff Member and ask a question Deleted: m about an area that is within that Staff Member's area of responsibility. However, a Deleted: ¶ Board Member is not authorized to task the Staff Member. Only the CEO with Deleted: m primary management responsibility of the staff and / or the Committee Chairman Deleted: m may task USPA Staff. Deleted: However, a 2) In the event that USPA Staff does not respond to the Board Member within 5 days, the Board Member should call or write the relevant Committee Chairman or the CEO to address the question. 3) In the event the Committee Chairman or CEO is non-responsive, the Committee Communication Process above is followed. Deleted: Properties USPA Global Licensing (GL), Inc. Communication Process: Deleted: ¶ Deleted: it owns The Board of Governors has ultimate control of all of their wholly owned LLCs, however the Deleted: Properties Board of USPA GL, Inc. has requested that sensitive items not be released outside of the Deleted: determined

87 USPA Governance Communication Policy

USPA GL, Inc. Board. However, if the Majority of the USPA BOG agrees that an item is of Deleted: Properties importance, then the USPA Executive Committee will request the information from the Deleted: oard of Governors USPA GL, Inc. Board. Deleted: ¶ Deleted: Section Break (Next Page) Properties Board.¶ 1) A USPA Board Member with a question or comment about USPA GL, Inc. shall direct that question or comment through the USPA Chairman or USPA CEO. At the Deleted: Properties discretion of the USPA Chairman or USPA CEO, the question or comment shall be directed to the USPA GL, Inc. Chairman or CEO. The USPA GL, Inc. Chairman or Deleted: Properties CEO will respond to the USPA Chairman within 5 days with a status update as to the Deleted: Properties questions or comment. The response will be forwarded to the USPA Board Member. 2) In the event the USPA Board Member is not satisfied with the response, or the USPA Chairman or CEO does not forward the request to USPA GL, Inc., they Deleted: Properties may ask the USPA Executive Committee to make an additional request. If a majority of the USPA Executive Committee agrees, the information will be released to the USPA Board Member. 3) If the USPA Executive Committee denies the request, the USPA Board Member may request that the issue be tabled and heard at the following BOG meeting. If Deleted: oard of Governors an issue is time-sensitive, the Chairman shall call a Special Meeting of the BOG to resolve the objection when directed by a majority of the BOG. Deleted: oard of Governors

Confidential and Proprietary Information:

Information that the USPA considers Confidential Information and information that the Company owns, develops, pays to have developed or to which it has an exclusive right (Proprietary Information) must be treated by the USPA and all Stakeholders as follows:

1. (a) The USPA and its Stakeholders must ensure that they do not disclose any Confidential Commented [EB3]: Just formatting, but not sure Information or Proprietary Information to any third party or other employee who does not these need to be 1 (a) and 2 (b) have a valid business reason for receiving that information; 2. (b) If Confidential Information or Proprietary Information is required to be provided to third parties or other employees for valid business purposes, the USPA and its employees must: (i) take adequate precautions to ensure that information is only used for those purposes for which it is provided and is not misused or disseminated to the Company's detriment; Such precautions include obtaining a confidentiality agreement or other undertaking. Advice about these measures can be obtained from the USPA CEO; and, (ii) ensure that the information is returned or destroyed when the purpose is complete.

Deleted: .

USPA Governance Communication Policy

Purpose:

Governance

In summary, the United States Polo Association (USPA or Association) is governed as follows:

• The volunteer Board of Governors (BOG) governs the USPA in accordance with its Constitution, By-Laws and Policies. • The USPA Chaiman, with consent of the BOG, selects the volunteer Executive Committee (EC) of the USPA and the EC members include the USPA Officers and other members of the BOG as defined by the USPA Constitution. • The Chief Executive Officer (CEO) of the Association reports to the Chairman of the Association. • Committees, as approved by the BOG, have oversight over policies, procedures, services and programs as specified in the respective Committee Mission Statements. • Each Committee has a Chairman, approved by the BOG and the Committee Chairman selects Committee members. Each Committee may include a number of subcommittees and one or more Staff members assigned to it. • The Staff of the Association reports primarily to the CEO and also to their Committee Chair, as outlined in the BOG approved Organizational Chart. • Committee Chairs report to the BOG through the Chairman of the USPA and communicate with the general membership and Club Delegates using the administrative email notification process via the staff person assigned to the Committee. • The USPA wholly owns numerous subsidiaries (INC and LLCs) that have BOG approved Boards of Directors. These Boards are responsible for the oversight of these subsidiaries as outlined in their specific Operating Agreements. • Uses of USPA email addresses by USPA Stakeholders, as approved by the BOG, (for example: Jane [email protected]) are restricted to USPA business only. • USPA Stakeholders are advised to refer and adhere to BOG approved USPA Policies published by the USPA concerning authorized use of Member demographic information and of USPA logos. Be advised that no individual or Club Member may use Members’ demographic or contact information for commercial purposes, for mass mail, texting or emailing for USPA campaigning electioneering or any mass mail, texting or emailing for commercial or non commercial purpose. The Committees and Staff of the Association together constitute the operations of the Association under the authority and oversight of the BOG. The BOG therefore has a duty to

89 USPA Governance Communication Policy

ask questions of the Committees and Staff and the Committees and Staff have an obligation to respond openly and honestly. The BOG is entitled to information that is generally available to business owners. In an effort to ensure effective and transparent communication, the following communication process is established: Committee and Operational LLC Communication Process: Each Board Member that has a question or concern for a Committee or an Operational LLC shall follow the following process prior to engaging the full BOG in any written or electronic communication.

1) Board Member shall bring the question or comment to the Committee/LLC Chair. The Committee/LLC Chair shall respond within 5 days with a status update as to the question or comment, with a “cc” to Committee/LLC Staff. 2) In the event the Board Member does not receive a response or is not satisfied with the response from the Committee/LLC Chair, the Board Member may then contact the USPA Chairman with a “cc” to the USPA CEO and Committee/LLC Chair. If the USPA Chairman or CEO has not responded within 5 days or his/her response is not satisfactory, then the Board Member may request that the USPA Secretary place the question or comment on the agenda of the next scheduled Executive Committee meeting/teleconference. 3) In the event the Board Member continues to feel that their item has not been addressed, then the Board Member may submit their request in writing with reference to their attempts of contacting the Committee Chair/LLC and the USPA Chairman and ask thave their item included on the agenda for the next BOG meeting or a Special Meeting of the Board. This request should be directed to the USPA Secretary. 4) The Resolution of the Board will be the final option and decision for the Board Member.

Staff Communication Process:

Each Board Member that has a question for a Staff Member shall follow the following process prior to engaging the full Board in any written or electronic communication.

1) A Board Member may call or write any USPA Staff Member and ask a question about an area that is within that Staff Member's area of responsibility. However, a Board Member is not authorized to task the Staff Member. Only the CEO with primary management responsibility of the staff and / or the Committee Chairman may task USPA Staff. 2) In the event that USPA Staff does not respond to the Board Member within 5 days, the Board Member should call or write the relevant Committee Chairman or the CEO to address the question. 3) In the event the Committee Chairman or CEO is non-responsive, the Committee Communication Process above is followed.

USPA Global Licensing (GL), Inc. Communication Process:

The Board of Governors has ultimate control of all of their wholly owned LLCs, however the Board of USPA GL, Inc. has requested that sensitive items not be released outside of the

90 USPA Governance Communication Policy

USPA GL, Inc. Board. However, if the Majority of the USPA BOG agrees that an item is of importance, then the USPA Executive Committee will request the information from the USPA GL, Inc. Board.

1) A USPA Board Member with a question or comment about USPA GL, Inc. shall direct that question or comment through the USPA Chairman or USPA CEO. At the discretion of the USPA Chairman or USPA CEO, the question or comment shall be directed to the USPA GL, Inc. Chairman or CEO. The USPA GL, Inc. Chairman or CEO will respond to the USPA Chairman within 5 days with a status update as to the questions or comment. The response will be forwarded to the USPA Board Member. 2) In the event the USPA Board Member is not satisfied with the response, or the USPA Chairman or CEO does not forward the request to USPA GL, Inc., they may ask the USPA Executive Committee to make an additional request. If a majority of the USPA Executive Committee agrees, the information will be released to the USPA Board Member. 3) If the USPA Executive Committee denies the request, the USPA Board Member may request that the issue be tabled and heard at the following BOG meeting. If an issue is time-sensitive, the Chairman shall call a Special Meeting of the BOG to resolve the objection when directed by a majority of the BOG.

Confidential and Proprietary Information:

1. (a) The USPA and its Stakeholders must ensure that they do not disclose any Confidential Information or Proprietary Information to any third party or other employee who does not have a valid business reason for receiving that information; 2. (b) If Confidential Information or Proprietary Information is required to be provided to third parties or other employees for valid business purposes, the USPA and its employees must: (i) take adequate precautions to ensure that information is only used for those purposes for which it is provided and is not misused or disseminated to the Company's detriment; Such precautions include obtaining a confidentiality agreement or other undertaking. Advice about these measures can be obtained from the USPA CEO; and, (ii) ensure that the information is returned or destroyed when the purpose is complete.

91 DRAFT v3-13-18: USPA OFFICER JOB DESIGNS

I. Job Design for Chairman:

• Serve as the Chairman of the United States Polo Association in accordance with the provisions of the Association’s Articles of Incorporation, Constitution, Bylaws, the Rules of the Association, and all Board of Governors approved Association policies and resolutions. • Adhere to the USPA Vision. • Provide leadership and operational oversight for the achievement of the USPA mission statement in terms of philosophy, strategy, objectives and goals within the budgetary guidelines approved by the BOG. • Provide leadership and professionalism in terms of volunteer service to a 501c6 organization. • Supervise the USPA CEO as a direct report, subject to the terms, conditions and authority of the BOG. • Be a consulting and oversight resource to and for the USPA CEO • Perform the annual employee performance report for the CEO. • Facilitate increased communication, awareness and interaction within the Association to ensure compliance with USPA Constitution, Bylaws, Rules, Tournament Conditions, Manuals and Policies as approved and amended from time to time by the USPA BOG. • Review the monthly USPA MBO and other official reports and advisories. • Preside at all monthly (or as needed) EC teleconferences/meetings. • Preside at all regularly scheduled and special meetings of the BOG. • Attend the informal BOG monthly teleconference. • Facilitate and enhance optimum interaction and communication among and between the USPA Board of Governors, wholly owned Subsidiaries, Committees, Staff, Clubs and Members. • Review corporate productivity, efficiency, effectiveness in terms of the USPA, a 501c6, not-for-profit business entity, based on the USPA Vision and Mission Statement and as outlined in the USPA Organizational Chart. • Collaborate with volunteers and professional staff to ensure that USPA business and Association governance functions effectively and efficiently. • Sign official documents on behalf of the Association, with approval of the Board of Governors. • Be listed on Association banking and credit documents as a co-signer of Association checks and funding authorizations. • Be available to speak publicly on behalf of the BOG and the Association on all social media platforms, including television, live streaming, publications and online platforms, both nationally and internationally. • Represent the BOG at international events, including be willing to serve on the Executive Committee of the F.I.P.

Officer Job Designs Page: 1 92 II. Duties and Responsibilities: A) Will uphold the provisions of the Association’s Articles of Incorporation, Constitution, Bylaws, the Rules of the Association, and all Board of Governors approved Association policies and resolutions. 1) Duties and responsibilities defined by USPA governance: a) Constitution:

• Shall be a Registered Player Member of the Association and will hold office until his or her successor is elected and qualified. (ARTICLE II SECTION 1) • May resign at any time by giving written notice to the Board of Governors, the Chairperson, or the Secretary and shall take effect when the notice is delivered unless the notice specifies a future date. (ARTICLE II SECTION 2) • May accept a written notice of resignation from a member of the Board of Governors. (ARTICLE II SECTION 2) • May excuse a Governor who fails to attend regularly scheduled meetings of the Board of Governors. (ARTICLE II SECTION 2) • Shall appoint an Interim Governor in the event of a vacancy by reason of death, resignation or any other cause of a Circuit Governor, to serve until such time as the Member Clubs of the Circuit conduct an election to fill the vacancy. (ARTICLE II SECTION 3) • May recommend an Executive Committee, for approval by the Board of Governors, composed of nine (9) Board members, consisting of the Chairman, three (3) Officers (other than the Chairman), two (2) Governors-at-Large, two (2) Circuit Governors, and either one (1) additional Governor-at-Large or Circuit Governor, as shall be determined from time to time by the Board of Governors. (ARTICLE II SECTION 6) • Shall serve as a member of the Executive Committee. (ARTICLE II SECTION 6) • Shall appoint a Nominating Committee within thirty (30) days after the Annual Member Meeting, with the consent of the Board of Governors, consisting of seven (7) Registered Players, five (5) of whom shall be members of the Board of Governors and four (4) of whom shall be Circuit Governors. (ARTICLE II SECTION 7) • May recommend such other committees with Board-delegated authority, as the Board deems desirable from time to time. The appointment of members to such committees shall be subject to the approval of the Board of Governors. (ARTICLE II SECTION 8) • Shall call (or the President) meetings of the Board of Governors at least twice a year (each, a “Regular Board Meeting”). (ARTICLE II SECTION 10) • May call Special Board Meetings. (ARTICLE II SECTION 11) • Shall call (and two other Governors) a Special Meeting in the event of a tie between two (2) or more candidates for Circuit Governor in any Circuit, that shall be held as soon as reasonably practicable following the determination that the votes cast for Circuit Governor resulted in a tie and upon forty-eight (48) hours’ advance notice to the Board of Governors in accordance with Article II, Section

Officer Job Designs Page: 2 93 11 of this Constitution, at which Special Board Meeting the Chairman shall recommend to the Board for its consideration, and upon the affirmative vote of at least a majority of the Board of Governors, such individual shall be deemed elected as the Circuit Governor of that Circuit. (ARTICLE IV SECTION 3) • Shall receive written reports concerning any variation from the election procedure and variations must be reported in writing to the Board of Governors prior to the Annual Member Meeting of the Association. (ARTICLE IV SECTION 3) • Shall recommend not less than eight (8) nor more than twelve (12) Governors-at- Large positions for election, approved by the Board of Governors on or before the last Tuesday of April in each year, or else the number shall remain the same as the prior year. (ARTICLE V SECTION 1) • Shall call (and two other Governors) a Special Meeting in the event of a tie between two (2) or more candidates for Governor-at-Large, that shall be held as soon as reasonably practicable following the determination that the votes cast for Governor-at-Large resulted in a tie and upon forty-eight (48) hours’ advance notice to the Board of Governors in accordance with Article II, Section 11 of this Constitution, at which Special Board Meeting the Chairman shall recommend to the Board for its consideration, and upon the affirmative vote of at least a majority of the Board of Governors, such individual shall be deemed elected as a Governor-at-Large. (ARTICLE V SECTION 2) • Shall receive written reports concerning any variation from the election procedure and variations must be reported in writing to the Board of Governors prior to the Annual Member Meeting of the Association. (ARTICLE V SECTION 2) • Designates, in each year at such place and hour, that the Annual Meeting of the Members of the Association (the “Annual Member Meeting”) will be held between the 1st day of August and the 31st day of October. (ARTICLE VI SECTION 1) • May call special meetings of the Members of the Association (each, a “Special Member Meeting”). (ARTICLE VI SECTION 1) • Shall be an Officer of the USPA. Officers shall be Registered Players of the Association and shall serve ex officio as voting members of the Board of Governors. Officers will be elected for a term of one (1) year by the Board of Governors at the Board meeting concurrent with, or immediately prior to, the Annual Member Meeting of the Association. In the event of a vacancy in any office, the Board of Governors shall, at a regular or special Board meeting, nominate and elect a replacement to serve until the next regular election. Officers will assume their offices immediately following their election. No Officer may hold the same office for more than four (4) successive terms except that an Officer elected to complete the unexpired term of another may do so and still be eligible for an additional four (4) successive one-year terms. (ARTICLE VII SECTION 1) • Shall cast an additional, deciding, ballot in the event of three consecutive votes of the Board held at the same Regular Board Meeting, all of which result in a tie. (ARTICLE VII SECTION 2) • Will preside at all meetings of the Members of the Association and all meetings of the Board of Governors and perform the usual duties of such office. (ARTICLE VII SECTION 3)

Officer Job Designs Page: 3 94 • Any Officer elected by the Board of Governors may be removed, with or without cause, at any regular or any special meeting of the Board called for this purpose, notice of which is delivered at least twenty (20) days prior to any such special meeting, by the vote of a majority of all Governors then in office whenever, in the judgment of the Board of Governors, the best interests of the Association would be served thereby. Such removal shall be without prejudice to the contract rights, if any, of the person or persons so removed. (ARTICLE VII SECTION 4) • No individual may simultaneously hold more than one title as an Officer, Governor-at- Large, or Circuit Governor. (ARTICLE VIII) • Any action required in this Constitution to be “signed” or to have a “signature by or of” a Governor, Member, Delegate, Officer, or committee member shall include an action signed with an electronic signature that is any symbol executed or adopted, or any security procedure employed or adopted, by or on behalf of a person with intent to authenticate a record and which is attached to or logically associated with the action in electronic form. (ARTICLE XI) b) Bylaws:

• Will serve as a member of the National Handicap Committee. (Bylaw 6.b.) • Will appoint the National Handicap Committee Chairman. (Bylaw 6.b.1.) • Can change player handicaps. (Bylaw 6.d.3.) • May assign emergency player handicaps. (Bylaw 6.e.) • The Chairman of the Association or, in his absence, in order of rank, the other Officers of the Association, with the majority consent of the Executive Committee, shall have authority to grant variations or deviations from the General Rules or Tournament Conditions in special circumstances deemed to be in the best interest of the Association. (Bylaw 8) • May make a complaint of a Conduct Violation (Bylaw 11.a.1.) • Can receive Conduct Violation Complaints. (Bylaw 11.a.1.a) • May refer a Conduct Violation Complaint made to the Association to (x) an Association Hearing Committee, (y) to a Hearing Officer, or (z) to the Club Delegate of the Member Club at which the alleged Conduct Violation took place. (Bylaw 11.a.2) • May file a protest relating to violations of the Equine Drugs and Medications Rules. (Bylaw 12.b.1) • Shall refer a protest relating to violations of the Equine Drugs and Medications Rules filed with the Association to an Association Hearing Officer or Committee. The party to whom the protest is referred shall forthwith make an investigation of the protest and shall report findings to the Chairman or to the Chairman’s designee. A ruling on the protest shall be issued by the Chairman or the Chairman’s designee within twenty-four (24) hours after receipt of such findings; provided, however, that any proposal to remove a Member from the Association shall be subject to the approval of the Board of Governors. The protesting party will be notified of the decision in writing within forty-eight (48) hours of the issuance of the ruling. (Bylaw 12.b.3)

Officer Job Designs Page: 4 95 • Shall sign an Oath of Office upon election or appointment and upon each subsequent re-election; and, shall abide by the Oath during their tenure in office and afterward as appropriate. (Bylaw14.b.) • Initiate a charge by complaint under Disciplinary Procedure for Violations of the Equine Drugs and Medications Rules for an alleged violation of the Equine Drugs and Medications Rules (an “EDM Violation Complaint” or “EDM Charge”) (Bylaw 16.c.1.) • Shall sit (or his designee) on an Equine Drugs and Medications Rules Appeal Committee provided that such individual did not sit on the initial Hearing Committee for the alleged EDM Violations subject to appeal. (Bylaw16.j.2.b.2.) • Sign the USPA Conflict of Interest Policy and Procedure. (USPA BOG Policy as of 2015) c) Traditional:

• Preside over BOG and EC meetings using not clearly defined rules of parliamentary procedure (Chairman Rules and modified Roberts Rule of Order have been used). • Provide Executive Committee Reports at the regular meetings and request ratification of the past actions made by the Executive Committee. • Select chairs of the BOG approved advisory committees. Note: currently, the chairman offers selections to the BOG and the BOG approved chairs of advisory committees. (ARTICLE II SECTION 9) • Sign official documents on behalf of the Association, with approval of the Board of Governors. • Be listed on Association banking and credit documents as a co-signer of Association checks and funding authorizations. • Be available to present USPA trophies, awards and honors at USPA events (i.e. to present the U.S. Open Polo Championship trophies at the finals (as stated in the IPC-USPA tournament agreement). • Serve as executive vice-present of F.I.P. representing the United States and the USPA. (Note: Argentine, USA and England polo association chief volunteer leader serves on the F.I.P. executive board). • Is the“Sole Member”by Operating Regulations of the American International Polo Foundation (AIPF) a 501c3 organization. The USPA chairman names members to the AIPF Board, and can add and/or remove unilaterally, any/all AIPF Board members.

Officer Job Designs Page: 5 96 I. Job Design for President:

• Serve as the President of the United States Polo Association in accordance with the provisions of the Association’s Articles of Incorporation, Constitution, Bylaws, the Rules of the Association, and all Board of Governors approved Association policies and resolutions. • Adhere to the USPA Vision. • Serve as Chairman whenever Chairman is unwilling or unable to serve. • Provide leadership and operational oversight for the achievement of the USPA mission statement in terms of philosophy, strategy, objectives and goals within the budgetary guidelines approved by the BOG. • Collaborate with the USPA Executive Director of Services, subject to the terms, conditions and authority of the BOG. • Be a consulting and oversight resource to and for the USPA Services Executive Director. • Perform the annual job performance report for the USPA Services Executive Director. • Facilitate increased communication, awareness and interaction within the Association to ensure compliance with USPA Constitution, Bylaws, Rules, Tournament Conditions, Manuals and Policies as approved and amended from time to time by the USPA BOG. • Review the monthly USPA MBO and other official reports and advisories. • Attend all monthly (or as needed) EC teleconferences/meetings. • Attend all regularly scheduled and special meetings of the BOG. • Attend the informal BOG monthly teleconference. • Facilitate and enhance with the USPA Services ED optimum interaction and communication among and between the USPA Board of Governors, Committees, Staff, Clubs and Members. • Review the productivity and effectiveness of the USPA, a 501c6, not-for- profit business entity, in terms of the USPA Vision and Mission Statement and as outlined in the USPA Organizational Chart. • Collaborate with volunteers and professional staff to ensure that USPA business and Association governance functions effectively and efficiently. • Sign official documents on behalf of the Association, with approval of the Board of Governors. • Could be listed on Association banking and credit documents as a co-signer of Association checks and funding authorizations. • Provide leadership and professionalism in terms of volunteer service to a 501c6 organization. • Review corporate productivity, efficiency, effectiveness in terms of the USPA, a 501c6, not for profit business entity, based on the USPA Vision and Mission Statement and as outlined in the USPA Organizational Chart. • Be available to speak publicly on behalf of the BOG and the Association on all social media platforms, including television, live streaming, publications and online platforms, both nationally and internationally.

Officer Job Designs Page: 6 97 II. Duties and Responsibilities: A) Will uphold the provisions of the Association’s Articles of Incorporation, Constitution, Bylaws, the Rules of the Association, and all Board of Governors approved Association policies and resolutions. 1) Duties and responsibilities defined by USPA governance: a) Constitution:

• Shall serve as a member of the Executive Committee. (ARTICLE II SECTION 6) • May call (or the Chairman) meetings of the Board of Governors at least twice a year (each, a “Regular Board Meeting”). (ARTICLE II SECTION 10) • Shall be an Officer of the USPA. Officers shall be Registered Players of the Association and shall serve ex officio as voting members of the Board of Governors. Officers will be elected for a term of one (1) year by the Board of Governors at the Board meeting concurrent with, or immediately prior to, the Annual Member Meeting of the Association. In the event of a vacancy in any office, the Board of Governors shall, at a regular or special Board meeting, nominate and elect a replacement to serve until the next regular election. Officers will assume their offices immediately following their election. No Officer may hold the same office for more than four (4) successive terms except that an Officer elected to complete the unexpired term of another may do so and still be eligible for an additional four (4) successive one-year terms. (ARTICLE VII SECTION 1) • Will act in the place and stead of the Chairman during the absence or inability of the Chairman to act. (ARTICLE VII SECTION 3) • Any Officer elected by the Board of Governors may be removed, with or without cause, at any regular or any special meeting of the Board called for this purpose, notice of which is delivered at least twenty (20) days prior to any such special meeting, by the vote of a majority of all Governors then in office whenever, in the judgment of the Board of Governors, the best interests of the Association would be served thereby. Such removal shall be without prejudice to the contract rights, if any, of the person or persons so removed. (ARTICLE VII SECTION 4) • No individual may simultaneously hold more than one title as an Officer, Governor-at- Large, or Circuit Governor. (ARTICLE VIII) • Any action required in this Constitution to be “signed” or to have a “signature by or of” a Governor, Member, Delegate, Officer, or committee member shall include an action signed with an electronic signature that is any symbol executed or adopted, or any security procedure employed or adopted, by or on behalf of a person with intent to authenticate a record and which is attached to or logically associated with the action in electronic form. (ARTICLE XI) b) Bylaws:

• The Chairman of the Association or, in his absence, in order of rank, the other Officers of the Association, with the majority consent of the Executive Committee, shall have authority to grant variations or deviations from the General

Officer Job Designs Page: 7 98 Rules or Tournament Conditions in special circumstances deemed to be in the best interest of the Association. (Bylaw 8) • May make a complaint of a Conduct Violation (Bylaw 11.a.1.) • May file a protest relating to violations of the Equine Drugs and Medications Rules. (Bylaw 12.b.1) • Shall sign an Oath of Office upon election or appointment and upon each subsequent re-election; and, shall abide by the Oath during their tenure in office and afterward as appropriate. (Bylaw14.b.) • Sign the USPA Conflict of Interest Policy and Procedure. (USPA BOG Policy as of 2015) c.) Traditional:

• Serve as President of the Board of Directors of Global Licensing, Inc. during tenure as USPA President of USPA BOG. • Serve as President of USPA Services (if approved 2018 by BOG) • Serve as volunteer leader of strategic planning sessions. • Sign official documents on behalf of the Association, with approval of the Board of Governors. • Be listed on Association banking and credit documents as a co-signer of Association checks and funding authorizations.

Officer Job Designs Page: 8 99 I. Job Design for Secretary:

• Serve as the Secretary of the United States Polo Association in accordance with the provisions of the Association’s Articles of Incorporation, Constitution, Bylaws, the Rules of the Association, and all Board of Governors approved Association policies and resolutions. • Adhere to the USPA Vision. • Provide leadership and operational oversight for the achievement of the USPA mission statement in terms of philosophy, strategy, objectives and goals within the budgetary guidelines approved by the BOG. • Attend all monthly (or as needed) EC teleconferences/meetings. • Attend all regularly scheduled and special meetings of the BOG. • Attend the informal BOG monthly teleconference. • Interact with assigned professional staff to conduct the business of the Secretary. • Manage USPA elections. Adjudicate, when needed, election processes for compliance with USPA governance and corporate best practices. • Facilitate increased communication, awareness and interaction within the Association to ensure compliance with USPA Constitution, Bylaws, Rules, Tournament Conditions, Manuals and Policies as approved and amended from time to time by the USPA BOG. • Review the monthly USPA MBO and other official reports and advisories. • Attend all monthly (or as needed) EC teleconferences/meetings. • Attend all regularly scheduled and special meetings of the BOG. • Attend the informal BOG monthly teleconference. • Review the productivity and effectiveness of the USPA, a 501c6, not-for- profit business entity, in terms of the USPA Vision and Mission Statement and as outlined in the USPA Organizational Chart. • Collaborate with volunteers and professional staff to ensure that USPA business and Association governance functions effectively and efficiently. • Sign official documents on behalf of the Association, with approval of the Board of Governors. • Could be listed on Association banking and credit documents as a co-signer of Association checks and funding authorizations. • Provide leadership and professionalism in terms of volunteer service to a 501c6 organization. • Review corporate productivity, efficiency, effectiveness in terms of the USPA, a 501c6, not for profit business entity, based on the USPA Vision and Mission Statement and as outlined in the USPA Organizational Chart.

II. Duties and Responsibilities:

Officer Job Designs Page: 9 100 A) Will uphold the provisions of the Association’s Articles of Incorporation, Constitution, Bylaws, the Rules of the Association, and all Board of Governors approved Association policies and resolutions. 1) Duties and responsibilities defined by USPA governance: a) Constitution:

• Shall serve as a member of the Executive Committee. (ARTICLE II SECTION 6) • Shall convey written notices of Regular Board Meetings to each Governor, twenty-one (21) or more days before such meetings and shall state the time and place thereof. (ARTICLE II SECTION 11) • Will receive written a application for membership by a Member Club. (ARTICLE III SECTION 3) • Will receive written application for membership by an Individual Member. (ARTICLE III SECTION 6) • Will receive the Nominating Committee’s list of Governor-at-Large candidates; will prepare a list, at the close of the Governor-at-Large nominating period, for the Nominating Committee; will receive from the Nominating Committee a list of all of the nominated candidates for Governor-at-Large which are willing to be candidates and willing to serve if elected; will advise immediately all GAL candidates nominated by five (5) or more Delegates who choose not to run or serve and advise immediately such five (5) or more Delegates: will deliver a written ballot to every Registered Player with each Registered Player’s Association number printed thereon and directing the number of Governors-at- Large, as recommended by the Chairman and approved by the Board, to be elected. (ARTICLE V SECTION 2) • Will deliver in writing to all Member Clubs thirty (30) days’ notice of the time and place of the Annual Member Meeting and two (2) weeks notice of the time and place of any Special Member Meeting. (ARTICLE VI SECTION 3) • Shall be an Officer of the USPA. Officers shall be Registered Players of the Association and shall serve ex officio as voting members of the Board of Governors. Officers will be elected for a term of one (1) year by the Board of Governors at the Board meeting concurrent with, or immediately prior to, the Annual Member Meeting of the Association. In the event of a vacancy in any office, the Board of Governors shall, at a regular or special Board meeting, nominate and elect a replacement to serve until the next regular election. Officers will assume their offices immediately following their election. No Officer may hold the same office for more than four (4) successive terms except that an Officer elected to complete the unexpired term of another may do so and still be eligible for an additional four (4) successive one-year terms. (ARTICLE VII SECTION 1) • Will convey a notice of Officer nominations made by the Nominating Committee to the Board of Governors at least eight weeks in advance of the Regular Board Meeting occurring immediately prior to, or concurrent with, the then-upcoming Annual Member Meeting. Will receive Independent nominations for Officers made in writing, signed by seven (7) members of the Board of Governors, at least

Officer Job Designs Page: 10 101 four (4) weeks in advance of this meeting. Shall distribute not less than two (2) weeks prior to the meeting to each member of the Board of Governors, a ballot listing all properly nominated candidates for office. (ARTICLE VII SECTION 2) • Will perform the usual duties incident to such office if President acts in the place and stead of the Chairman during the absence or inability of the Chairman to act. (ARTICLE VII SECTION 3) • Any Officer elected by the Board of Governors may be removed, with or without cause, at any regular or any special meeting of the Board called for this purpose, notice of which is delivered at least twenty (20) days prior to any such special meeting, by the vote of a majority of all Governors then in office whenever, in the judgment of the Board of Governors, the best interests of the Association would be served thereby. Such removal shall be without prejudice to the contract rights, if any, of the person or persons so removed. (ARTICLE VII SECTION 4) • No individual may simultaneously hold more than one title as an Officer, Governor-at- Large, or Circuit Governor. (ARTICLE VIII) • Any action required in this Constitution to be “signed” or to have a “signature by or of” a Governor, Member, Delegate, Officer, or committee member shall include an action signed with an electronic signature that is any symbol executed or adopted, or any security procedure employed or adopted, by or on behalf of a person with intent to authenticate a record and which is attached to or logically associated with the action in electronic form. (ARTICLE XI) b) Bylaws:

• Shall present to the Board at each regularly scheduled meeting of the Board of Governors, a list of any Member Clubs which, at that time, either (a) do not meet the Constitutional requirements of membership, (b) have failed to discharge their obligations to the Association or (c) are in any way in violation of the By-laws, Rules or directives of the Association. (Bylaw 4.e.) • The Chairman of the Association or, in his absence, in order of rank, the other Officers of the Association, with the majority consent of the Executive Committee, shall have authority to grant variations or deviations from the General Rules or Tournament Conditions in special circumstances deemed to be in the best interest of the Association. (Bylaw 8) • May make a complaint of a Conduct Violation (Bylaw 11.a.1.) • May file a protest relating to violations of the Equine Drugs and Medications Rules. (Bylaw 12.b.1) • Shall sign an Oath of Office upon election or appointment and upon each subsequent re-election; and, shall abide by the Oath during their tenure in office and afterward as appropriate. (Bylaw14.b.) • Agreed to and sign the USPA Conflict of Interest Policy and Procedure. (USPA BOG Policy as of 2015) • Sign the USPA Conflict of Interest Policy and Procedure. (USPA BOG Policy as of 2015) c) Traditional:

Officer Job Designs Page: 11 102 • Manage USPA elections. Adjudicate, when needed, election processes for compliance with USPA governance and corporate best practices. • Sign official documents on behalf of the Association, with approval of the Board of Governors. • Could be listed on Association banking and credit documents as a co-signer of Association checks and funding authorizations.

Officer Job Designs Page: 12 103

I. Job Design for Treasurer:

• Serve as the Treasurer of the United States Polo Association in accordance with the provisions of the Association’s Articles of Incorporation, Constitution, Bylaws, the Rules of the Association, and all Board of Governors approved Association policies and resolutions. • Adhere to the USPA Vision. • Provide leadership and operational oversight for the achievement of the USPA mission statement in terms of philosophy, strategy, objectives and goals within the budgetary guidelines approved by the BOG. • Serve as chairman of the USPA Finance Committee. • Interact with Finance Committee in terms of investment and budgeting matters and create subcommittees subject to BOG approval. • Present the Treasurer and Finance reports at official USPA meetings or when requested by the Chairman. • Interact with USPA CFO in all financial matters related to the USPA. • Be a resource in terms of the CFO’s annual employee performance report. • Facilitate increased communication, awareness and interaction within the Association to ensure compliance with USPA Constitution, Bylaws, Rules, Tournament Conditions, Manuals and Policies as approved and amended from time to time by the USPA BOG. • Review the monthly USPA MBO and other official reports and advisories. • Attend all monthly (or as needed) EC teleconferences/meetings. • Attend all regularly scheduled and special meetings of the BOG. • Attend the informal BOG monthly teleconference. • Facilitate and enhance with the USPA CFO optimum interaction and communication among and between the USPA Board of Governors, Subsidiaries, Committees, Staff, Clubs and Members. • Review the productivity, efficiency and effectiveness of the USPA, a 501c6, not-for-profit business entity, in terms of the USPA Vision and Mission Statement and as outlined in the USPA Organizational Chart. • Sign official documents on behalf of the Association, with approval of the Board of Governors. • Could be listed on Association banking and credit documents as a co-signer of Association checks and funding authorizations. • Provide leadership and professionalism in terms of volunteer service to a 501c6 organization. • Review corporate productivity, efficiency, effectiveness in terms of the USPA, a 501c6, not for profit business entity, based on the USPA Vision and Mission Statement and as outlined in the USPA Organizational Chart. • Participate in the annual employee performance report for the CFO.

Officer Job Designs Page: 13 104

IV. Treasurer: Duties by Governance: A) Will uphold the provisions of the Association’s Articles of Incorporation, Constitution, Bylaws, the Rules of the Association, and all Board of Governors approved Association policies and resolutions. 1) Duties defined by USPA governance: a) Constitution:

• Shall serve as a member of the Executive Committee. (ARTICLE II SECTION 6) • Shall be an Officer of the USPA. Officers shall be Registered Players of the Association and shall serve ex officio as voting members of the Board of Governors. Officers will be elected for a term of one (1) year by the Board of Governors at the Board meeting concurrent with, or immediately prior to, the Annual Member Meeting of the Association. In the event of a vacancy in any office, the Board of Governors shall, at a regular or special Board meeting, nominate and elect a replacement to serve until the next regular election. Officers will assume their offices immediately following their election. No Officer may hold the same office for more than four (4) successive terms except that an Officer elected to complete the unexpired term of another may do so and still be eligible for an additional four (4) successive one-year terms. (ARTICLE VII SECTION 1) • Will perform the usual duties incident to such office if President acts in the place and stead of the Chairman during the absence or inability of the Chairman to act. (ARTICLE VII SECTION 3) • Any Officer elected by the Board of Governors may be removed, with or without cause, at any regular or any special meeting of the Board called for this purpose, notice of which is delivered at least twenty (20) days prior to any such special meeting, by the vote of a majority of all Governors then in office whenever, in the judgment of the Board of Governors, the best interests of the Association would be served thereby. Such removal shall be without prejudice to the contract rights, if any, of the person or persons so removed. (ARTICLE VII SECTION 4) • No individual may simultaneously hold more than one title as an Officer, Governor-at- Large, or Circuit Governor. (ARTICLE VIII) • Any action required in this Constitution to be “signed” or to have a “signature by or of” a Governor, Member, Delegate, Officer, or committee member shall include an action signed with an electronic signature that is any symbol executed or adopted, or any security procedure employed or adopted, by or on behalf of a person with intent to authenticate a record and which is attached to or logically associated with the action in electronic form. (ARTICLE XI) b) Bylaws:

• The Chairman of the Association or, in his absence, in order of rank, the other Officers of the Association, with the majority consent of the Executive

Officer Job Designs Page: 14 105 Committee, shall have authority to grant variations or deviations from the General Rules or Tournament Conditions in special circumstances deemed to be in the best interest of the Association. (Bylaw 8) • May make a complaint of a Conduct Violation (Bylaw 11.a.1.) • May file a protest relating to violations of the Equine Drugs and Medications Rules. (Bylaw 12.b.1) • Shall sign an Oath of Office upon election or appointment and upon each subsequent re-election; and, shall abide by the Oath during their tenure in office and afterward as appropriate. (Bylaw14.b.) • Sign the USPA Conflict of Interest Policy and Procedure. (USPA BOG Policy as of 2015) c) Traditional:

• Serves as the chair of the USPA Finance Committee. • Creates, with BOG approval, Finance Committee subcommittees. • Sign official documents on behalf of the Association, with approval of the Board of Governors. • Could be listed on Association banking and credit documents as a co-signer of Association checks and funding authorizations.

Officer Job Designs Page: 15 106 UNITED STATES POLO ASSOCIATION® Club and Member Administration Committee Thursday, April 19, 2018 at 11:00 AM Eastern Embassy Suites ~ West Palm Beach, Florida

Committee Chair Committee Staff Steve Armour Lindsay Dolan

Committee Members: Ed Armstrong David Brooks Avery Chapman George Dill Sheila Everett Denny Geiler

MISSION STATEMENT

The mission of the Club and Member Administration Committee is to review and evaluate all new club applications to ensure that the applying clubs comply with the current standards set forth in the Constitution and the policies approved by the Board of Governors. It is also the committee’s duty to review and evaluate all existing clubs on an annual basis to confirm their compliance with the existing rules and policies of the Association, in order to make recommendations to the Board of Governors, for their approval, as to the status of member clubs in the Association.

I. Call to Order

II. Approval of the Previous Meeting Minutes

I. Open Discussion

II. Announce Next Meeting

III. Adjourn

Teleconference Number: (800) 617- 4268 Code: 87437005#

Steve Armour: [email protected] Lindsay Dolan: [email protected]

121

UNITED STATES POLO ASSOCIATION® Club and Member Administration Committee Tuesday, March 20, 2018 at 10:00 AM Eastern

Committee Chair Committee Staff Steve Armour Lindsay Dolan Carlucho Arellano

Members Present: Ed Armstrong Avery Chapman George Dill Sheila Everett Denny Geiler

I. The meeting was called to order by committee chair, Mr. Armour.

I. RESOLVED: Mr. Chapman made a motion to approve the minutes of the September 28, 2017 meeting minutes. The motion was seconded by Mr. Armstrong and passed unanimously.

II. The committee reviewed the 2018 club list provided. Ms. Dolan noted that some of the clubs have not renewed due to the new requirement to have liability insurance with the USPA listed as a certificate holder and additional insured. Reminders have been sent out to clubs, and we will follow up with the Circuit Governors to let them know which clubs in their circuit are not currently in compliance. An updated list will be provided to the USPA Board for their meeting on April 21. Any clubs not incompliance at the time of the meeting will be moved to provisional status.

III. A discussion was held regarding the difference between clubs and teams at the college level. It was determined that many of the colleges do not have their own facilities and instead utilize active member clubs as their host facilities. It is being discussed that the colleges without facilities would only need to register as teams and therefore not pay club dues or be required to adhere to the insurance requirements. The members of these teams would still be required to join the USPA, they would just affiliate with their host clubs.

IV. Regarding the new requirement for insurance, Mr. Chapman inquired as to what name is required to be named insured on the certificates. It was noted that most of the certificates have the exact name of the club listed, and any in question are sent to risk management for review.

122 V. The committee discussed the idea of limiting the amount of time a club is allowed to maintain provisional or inactive status. The group was informed that the Hurlingham Polo Association in England limits their clubs to be provisional for only three years. This would provide incentive for the provisional clubs to grow their membership and therefore grow the sport. It was also discussed that if after three years, the club would be required to take one year off before starting the club application process over. It was asked whether or not provisional clubs received PDI funding money, and Mr. Geiler replied that they do, but only after their first year of membership with the USPA.

RESOLVED: Mr. Armstrong made a motion to adopt a three-year time limit for clubs to remain in Provisional Active status. If a club is unable to fulfill the requirements to come off of provisional status within three years, they will be required to wait one year before reapplying for membership. The motion was seconded by Ms. Everett and approved unanimously.

On a similar note, there are a number of clubs that have continued to pay Inactive Club dues for a number of years to hold the name of the club. The club that has created the largest issue is the Boston Polo Club which has been inactive for twelve years. There is a new club in the Boston area, formerly the Middlesex Polo Club, now the Equestrian and Polo Center of Boston, that would like to use the name Boston Polo Club. The way the system works now, so long as the Boston Polo Club continues to pay the Inactive Club Dues, no other club can use its name.

RESOLVED: Mr. Armstrong made a motion to adopt a three-year time limit for clubs to remain in Inactive status. After three years the name will be available for use and the previous club will only be allowed to reapply as an Active Member Club. The motion was seconded by Mr. Chapman and approved unanimously.

VI. Mr. Armour led a discussion on the difference between and Affiliate and Associate Club. Affiliate clubs are required to have members who join the USPA and participate in USPA Tournaments. Associate Clubs are really only joining to receive the USPA literature. It was suggested that there be a clearer line between the two and that maybe we suggest that clubs start as Associate Clubs and work their way up to Affiliate status. It was determined the club process be reviewed and revised.

VII. It was announced that the next meeting would be taking place during the USPA Meetings in April, with the Club and Membership Administration Committee meeting April 19 at 11:00 AM Eastern.

VIII. RESOLVED: Mr. Chapman made a motion to adjourn the meeting, the motion was seconded by Mr. Armstrong and approved unanimously.

123 UNITED STATES POLO ASSOCIATION® Club and Member Administration Committee Thursday, September 28, 2017 at 11:00 AM Pacific Skamania Lodge ~ Stevenson, Washington

Committee Chair Committee Staff Steve Armour Lindsay Dolan

Committee Members Present: Ed Armstrong George Dill Denny Geiler

Guests Present: James a'Court Stewart Armstrong Chrys Beal Mark Bellissimo Kerry Blomgren Liz Brayboy Maureen Brennan Gratia Brown Gene Burk Michael Carney Bob Ceperano Tony Coppola Raleigh Craighead David Cummings Rodney Fragodt Erica Gandomcar Sachs Melissa Ganzi Mark Gillespie Christie Hartman Karl Hilberg Elizabeth Holson Kevin Ittig Leighton Jordan Robert Leary Patrick MacLeod Ursula MacLeod Alice McKnight Bob McMurtry Joe Meyer Steven Nakash Steve Orthwein Vicky Owens Justin Powers Michael Prince Davd Ragland Peter Rizzo Coryelle Rogers Mark Sedacca Sherry Sheldon Gibson Sheryl Sick Cameron Smith Amanda Snow Susan Stovall Danny Walker Jesse Weaver Cristina Yahyai Tony Yahyai

I. The meeting was called to order but chairman, Steven Armour.

II. RESOLVED: Mr. Geiler made a motion to approve the minutes from the August 17 meeting of the committee. Mr. Armstrong seconded the motion and it passed unanimously.

III. A discussion was held regarding an issue with the delegate change process. The current process requires three signatures, the current delegate, new delegate and a representative of the club (manager, owner, etc). However, the current delegate is not always willing to sign so we need to establish a process for when a club is trying to replace a delegate that is unwilling to step down from the position. We will look into this process and present a new option to the committee.

IV. Mr. Armour noted that it would be extremely beneficial for the committee to have a budget to use for travel expenses to new clubs to determine if they meet requirements and to existing clubs to check that they are still meeting the requirements. Mr. Meyer asked who travels to the clubs, whether it is staff or volunteers and Mr. Armour responded that both are utilized for club visits. The committee would like to establish a representative in each circuit to do this job. It was asked whether or not this should be a duty of the Circuit Governor as they sign off when new clubs apply in their club. It was suggested that a questionnaire be created for the person who is inspecting a new

124 club that is a checklist to fill out during the inspection. This would help to ensure that any new club applying for club status is legitimate.

I. RESOLVED: Mr. Geiler made a motion to request a budget of $5,000 for the committee. This motion was seconded by Mr. Armstrong and passed unanimously.

II. A discussion was held regarding committee endorsement of the Club Tiering process as presented by the Club and Membership Committee of the Polo Development, LLC. This process will help across the board with awarding club benefits such as PDI and Umpire Reimbursement. Mr. Rizzo asked if all of the items carry the same weight and was told that at this time they do. It was suggested that this be reviewed because certain items should be worth more than others. Mr. Campbell asked if the board could receive regular reports with the status of clubs. This way they can look at strength versus growth and quality versus quantity. It was also suggested that this process be used to determine voting rights for different clubs. It was also suggested at each club receive a printout at the end of the year which shows them all of the things they received from the USPA that year. The first step for this process is to assist with the PDI program and then expand into other departments.

RESOLVED: Mr. Geiler made a motion that the Club and Membership Administration Committee endorse the Club Tiering Process. The motion was seconded by Mr. Armstrong and passed unanimously.

III. Provisional clubs were discussed, and it was noted that currently a club can apply and be granted provisional status and remain provisional forever. In England clubs are only allowed to be provisional for three years and then they are not considered for renewal. It was also suggested that a constitutional amendment be made to require clubs to have six registered player members instead of three.

IV. It was discussed that a review of existing clubs should take place. We have a number of clubs that would not pass the current requirements that we have for new clubs. The committee needs direction from the USPA Board on how to handle these clubs. Many clubs do not host USPA Tournaments and only have 3-5 members. We could also suggest that smaller clubs join forces with neighboring clubs to create “associations” and work together. It was decided that this would be discussed with the circuit governors.

V. RESOLVED: Mr. Armstrong made a motion to adjourn the meeting. The motion was seconded by Mr. Geiler and passed unanimously.

125 UNITES STATES POLO ASSOCIATION® CONSTITUTION COMMITTEE

Paul Jornayvaz –Chairman

Mission Statement The mission of the Constitution Committee is to advise the USPA Chairman, Executive Committee, Board of Governors, Delegates and staff about all aspects of the USPA Constitution, By-Laws, Strategic Planning and Governance. The Committee shall prepare appropriate language to affect changes to the USPA Constitution and By-Laws as directed by the Board of Governors, other Committees, or on its own initiative. The Committee shall prepare other resolutions, opinions, and documentation as required to affect efficient and stable Governance

Agenda to be provided at meeting

126

UNITED STATES POLO ASSOCIATION® Equine Welfare Committee Monday, February 26, 2018 at 10:00 AM EST

Committee Chair Committee Staff Mike Manno, DVM Lindsay Dolan Bob Puetz

Subcommittee Chairs Equine Awards- Mary Muldoon Publication - Aimee Waters Pony Distress Fund- Dawn Weber

Members Neil Agate Avery Chapman Keller Henderson Sue Lukashevich Kirsten Ludwig Bill Mackey Mary Muldoon Clint Nangle Gwen Rizzo Robin Sanchez Mark Sedacca Cissie Snow Lydia Sudick Kathleen Timmons, DVM Aimee Waters Dawn Weber

MISSION STATEMENT

The Equine Welfare Committee recognizes the value of the polo pony to the sport and advises the Association and its Membership on all aspects of the care and well-being of polo ponies. The Committee develops policies and procedures and executes programs to ensure that polo ponies are treated in accordance with humane guidelines and the highest standards of care.

I. Call to Order II. Approval of the Previous Meeting Minutes III. Equine Distress Fund IV. Drugs and Medications Testing V. Rental Horse Issue VI. Open Comments VII. Next Meeting Announcement VIII. Adjourn

Teleconference Number: (800) 617 4268 Code: 87437005#

Mike Manno, DVM: [email protected] Lindsay Dolan: [email protected]

127

UNITED STATES POLO ASSOCIATION® Equine Welfare Committee Monday, February 26, 2018 at 10:00 AM EST

Committee Chair Committee Staff Mike Manno, DVM Lindsay Dolan Bob Puetz, Carlucho Arellano

Members Present: Neil Agate Sue Lukashevich Bill Mackey Mary Muldoon Clint Nangle Gwen Rizzo Cissie Snow Lydia Sudick Dawn Weber

I. The meeting was called to order by committee chair, Dr. Mike Manno

II. RESOLVED: Mr. Agate made a motion to approve the minutes from the January 29 meeting. The motion was seconded by Ms. Lukashevich and passed unanimously.

III. A discussion was held regarding a topic from the previous meeting. Ms. Snow reported that the whipping incident discussed was handled properly and that the player was penalized. It was noted that the enforcement of rules is not an Equine Welfare Committee job, but that we could suggest to the USPA Umpire LLC that we would like to see these types of rules enforced more often. Ms. Lukashevich noted that any USPA member can file a complaint with the USPA if they feel a rule was broken. The issue is that people are often unwilling to make the reports. However, if a complaint is filed and there is no backup (video or other reports) it is often hard for the USPA to act. It was decided that we would contact the Umpire LLC to have them remind umpires to enforce equine related rules.

IV. The topic of rental horses from the previous meeting was further. It was noted that it is very hard to come up with a blanket policy because limiting the number of chukkers for a horse would be completely different at different clubs and levels of play. Two chukkers of beginner kid’s polo is much different than 12 goal+. It was suggested that the committee send out a notice to the clubs asking them to keep an eye on the over use of horses within their club.

V. The Equine Distress Fund was discussed and the original policy has will be sent to Dr. Manno for review. This fund should be used for horses that require immediate care for veterinary costs, feed, etc. It was also determined that the money should be paid directly to vendors if possible instead of the individual that is applying for funding. The committee was given $10,000 towards this fund for the 2017 year. When the fires in California happened, none of the money had been used and it was decided that the money could be used to cover some of the additional costs that arose due to evacuating the horses. The clubs submitted reimbursement forms with receipts and then they were reimbursed. The committee decided that there needs to be a formal policy on how the funding is applied for and approved in the future. The policy will be written up and provided to the USPA board at the April Meeting.

128

VI. Dr. Manno provided an update on the Equine Drugs and Medications Testing Program. He informed the committee that there have been some outstanding issues with USEF and that they are unable to provide us with corrections to the issues. The largest problem being the turnaround time on testing results. We were informed that they could not send us results in less than 45 days, which is a huge issue in polo because once the tournament is over it is not always easy to track down players. If we don’t receive results in a timely manner it is almost impossible to enforce violations. At this time, we have not renewed with USEF and are researching some different laboratory options. When we find a lab to handle the testing we will also have to hire veterinarians and technicians to do the testing. A number of issues related to the testing process have been brought up and are being addressed as well. We should have a new system in place in the near future.

VII. It was noted that there have been a couple of issues regarding horse neglect that have been reported and are being reviewed. One of which is a horse that was rescued from an auction in Pennsylvania. The issue of horses ending up in auctions is ongoing and often it is hard for the USPA to get involved because it is hard to trace the owner of the horse. Dr. Manno has reached out to a number of people in the Pennsylvania area, but has been unsuccessful. Ms. Sudick noted that this is why she feels it is important to create a polo pony retirement/rescue center.

VIII. A recent incident regarding a horse that was hit in the head was brought up. It was noted that the USPA was very limited in what could be done because no formal report was made and the USPA By-Laws require someone to report an incident in order for action to be taken. The player in question was removed from the game and not allowed to play in the following game. It was asked if some sort of trigger could be created if a horse in injured during a game that would require investigation. Dr. Mann is going to discuss this with Mr. Puetz to see if there is more that can be done going forward.

IX. Ms. Dolan reported that the Equine Injury and Fatality Reporting Form will be sent out to all Club Delegates and Managers reminding them to report all equine injuries and fatalities that occur at their clubs.

X. It was announced that the next committee meeting would be tentatively set for Monday, March 26.

XI. RESOLVED: Ms. Sudick made a motion to adjourn the meeting. The motion was seconded by Ms. Lukashevich and approved by all.

129 UNITED STATES POLO ASSOCIATION® Equine Welfare Committee Monday, January 29, 2018

Committee Chair Committee Staff Mike Manno, DVM Lindsay Dolan Bob Puetz

Subcommittee Chairs Equine Awards- Mary Muldoon Publication - Aimee Waters Pony Distress Fund- Dawn Weber

Members Present Sue Lukashevich Bill Mackey Clint Nangle Gwen Rizzo Robin Sanchez Cissie Snow Lydia Sudick Dawn Weber

Guests Present Peter Poor Mark Sedacca

I. The meeting was called to order by the chairman, Dr. Mike Manno.

II. RESOLVED: Ms. Sudick made a motion to approve the minutes from the September 29 meeting. The motion was seconded by Ms. Weber and passed unanimously.

III. Ms. Dolan introduced the new committee chair, Dr. Mike Manno. Dr. Manno is a veterinarian who is originally from the Midwest and now lives in California where he treats polo and race horses. His veterinary degree is from Purdue University.

New committee member, Bill Mackey as also introduce. Mr. Mackey is from Alabama and started playing polo in Jackson 45 years ago. He trains polo horses as a hobby and plays primarily at Point Clear Polo Club and Bluewater Creek Polo Club in the Southeast Circuit.

IV. Guest, Peter Poor brought up the first official topic of discussion, excessive whipping. There was a matter that took place in the summer at Myopia Polo Club where a player had whipped his horse excessively but the spectators were not made aware that he had been penalized for doing so. It was decided that we could reach out to the umpires to include any excessive whipping in their game reports to track if there are certain players who are abusing this. There already is a rule in place for excessive whipping and we need to make sure that it is being enforced.

V. The next topic of discussion was the consecutive use of rental horses. It was brought to the attention of the committee that in the Northeast Circuit rental horses are often taken to multiple clubs within the same weekend and used in multiple games. The matter was discussed and it was

130 determined that it is hard to put a rule together limiting the number of chukkers because the level of polo greatly affects how hard the horse is working. It was decided that a notification would be send out to club delegates, managers, equine welfare representatives and umpires to make them aware of this issue and to make sure they are keeping an eye out for horses that appear to be laboring.

VI. A discussion was held regarding the purpose and disbursement of funds through the Equine Distress Fund. This fund was created after the tragic crash involving Will Tankard back in 2015. We used some of these funds at the end of 2017 to help the clubs in California who were devastated by the fires that occurred at the end of the year. Dr. Manno wants to make sure going forward that the funds are used properly and wants a written process in place. Mr. Sedacca noted that the original plan was for clubs to make a request to their Circuit Governor, who would then pass the request onto the Equine Welfare Committee. If the EWC approved, the request would then need to be approved by either the Executive Committee or the USPA Board. It was noted that it is important for us to be consistent with these funds and provide them to as many people as possible.

VII. Ms. Dolan announced that the Unwanted Horse Coalition of the American Horse Council has asked for support of their Operation Gelding Program. It was noted that this program does not directly affect the polo community, but that we may look for other venues such as this one to donate to in the future.

VIII. Ms. Dolan noted that we needed to start the nomination process for the 2018 Clint Nangle Award, she suggested that nominations be opened up to the whole USPA membership, and then the committee will vote on anyone who receives two or more nominations.

IX. Dr. Manno provided an update on the Equine Drugs and Medications Program. At this time there are some issues taking place that need to be resolved before drug testing can begin for 2018. Currently there is not an effective contract for testing, but work is being done to resolve the issues and improve the testing program. One of the largest issues is the current turnaround time for results, and we need to shorten that amount of time drastically. Another update will be given at the next meeting.

X. It was announced that the next meeting will take place on Monday, February 26 at 10:00 AM Eastern. Going forward the committee will plan to meet the last Monday of every month.

XI. RESOLVED: Dr. Manno made a motion to adjourn the meeting. The motion was seconded by Mr. Nangle and approved by all.

131 UNITED STATES POLO ASSOCIATION® Equine Welfare Committee Friday, September 29, 2017 at 8:00 AM Pacific Skamania Lodge ~ Stevenson, Washington

Committee Chair Committee Staff Mark Sedacca Lindsay Dolan Bob Puetz

Members Present Neil Agate- ph Kirsten Ludwig- ph Mike Manno, DVM Clint Nangle- ph Gwen Rizzo- ph Robin Sanchez- ph Lydia Sudick- ph Aimee Waters-ph Dawn Weber- ph

Guests Present Maureen Brennan Gratia Brown Bob Ceparano Raleigh Craighead James DeAngelis George Dill Cristina Fernandez Rodney Fragodt Erica Gandomcar Marci Ganzi Melissa Ganzi Tom Gose Chris Green Daniel Harrison, DVM Elizabeth Holson Kevin Ittig Leighton Jordan Summer Keeney Robert Leary Jennifer McLeavy Bob McMurtry Joe Muldoon Thor Norregaard Vicky Owens Marci Puetz Coryelle Rogers Sherry Sheldon Gibson Danny Walker David Wenning

I. The meeting was called to order by Committee Chair, Mark Sedacca.

II. RESOLVED: Dr. Manno made a motion to approve the minutes from the April 21 meeting. The motion was seconded by Ms. Sudick and passed unanimously.

III. Mr. Sedacca made an announcement that going forward, all members of the committee will be required to be current USPA Members.

IV. The group was shown a video from a rescue group called the Right Horse Initiative

RESOLVED: Ms. Sudick made a motion to coordinate with the Right Horse Initiative and form a relationship. Mr. Nangle seconded and the motion passed unanimously.

Mr. Nangle informed the group that he is looking for assistance in setting up his club, Overbrook Polo Club to home retired horses.

V. A discussion was held on the topic of microchipping, which the group finds very important along with the idea of a polo pony registry. In the past, this committee has had programs in which we send items to the clubs such as the Kimzey Leg Saver Splint or the Equine Welfare Club Kits. It

132 might be worthwhile to look into a program where we supply a certain number of microchips to clubs. This would be a large program to take on because we would need to make sure people comply with the administrative part of microchipping. If people do not take the steps to register the chips, then the program will be a waste. It was discussed that there would also need to be some sort of registry to track the horses once they are microchipped. The decision was made to continue to look into this and report back.

VI. Ms. Sanchez recommended that the committee designate some funding to doing necropsies for horses that die on the polo field. The question was raised as to how many equine deaths are occurring on the polo field. Clubs are supposed to be recording injuries and fatalities on their tournament results, but often times they do not. We need to work to better educate the clubs and ask them to provide this information. Dr. Harrison suggested that the USPA partner with universities or vet schools to gather data and create a database of information. The first step will be to get the clubs to report.

a. An update on the Drug Testing Program was made and it was noted at the Board meeting which took place in Denver, that the USPA Board has asked for a restructure of the Equine Drugs and Medications Program. The subcommittee has met multiple times through the summer to review and revise both the Equine Drugs and Medications Rules and the testing procedure. Both will be presented at the Saturday meeting for board approval. Both the rules and procedure are much easier to understand with these changes and should improve the process.

VII. Some possible future projects were mentioned. It was asked if the committee would look at the amount of whipping that takes place during games. It was also suggested that the committee work with the communications department to highlight ponies and the length of their careers.

VIII. RESOLVED: Ms. Sudick made a motion to adjourn the meeting. The motion was seconded by Dr. Manno and approved by all.

133

UNITED STATES POLO ASSOCIATION DATE:______

EQUINE DISASTER RELIEF APPLICATION

Name: ______How would you like to receive your payment? Address: ______□ Check □ Direct Deposit using info on file □ I would like to update or start Direct Deposit City, State, Zip: ______

Phone: ______

Email: ______

DATE AND LOCATION OF DISASTER: ______

AMOUNT REQUESTED : ______

DESCRIPTION OF EVENTS: ______

(attach additional pages if necessary) ______

______

NUMBER OF HORSES AFFECTED: ______

DURATION OF TIME AFFECTED: ______

PLEASE LIST ALL EXPENSES AND INCLUDE COPIES OF RECEIPTS. DATE DESCRIPTION AMOUNT

INVOICE FINAL TOTAL: $______NO CONTRACT IN SOME INSTANCES A SIGNED AGREEMENT IS NOT NECESSARY FOR CERTAIN ITEMS. YOU WILL BE ITEMS NOTIFED IMMEDIATELY IF ONE IS NEEDED.

SIGNATURE:______PLEASE NOTE THE USPA IS REQUIRED BY LAW TO REPORT CERTAIN TYPES OF INCOME TO THE IRS AND STATE GOVERNMENT AGENCIES. CERTAIN AGENCIES MAY ALSO REQUIRE WITHHOLDING IN RELATION TO INCOME RECEIVED. APPROVED BY:______134

Polo Pony Disaster Relief Fund Policy

The Distress Fund was developed to provide lifesaving and life changing assistance to horses in immediate need. Our purpose is to have a nominal monetary reserve fund available for the aid of the distressed polo ponies in emergency situations where there is no other immediate means to provide urgent care, feed or supplies.

Catastrophic Scenarios: Fund will be available to provide immediate equine lifesaving monetary assistance contribution to horses in an emergency care situation. This disbursement may be made after evaluation of the imminent need at the sole discretion of the USPA authority such as the Equine Welfare Committee (EWC), Board of Governors (BOG) or the Executive Branch (EB).

Underfed or Neglect Complaint: The fund may be used to provide a last chance solution to aid distressed ponies being denied basic needs for survival (understanding the USPA and EWC in no manner condones the mistreatment or care of any horse for any reason). In the case of an animal welfare complaint or investigation, this fund is meant to provide feed, supplies or veterinary assistance in an extreme situation especially in circumstances that warrant a fear that the horses may be moved or hidden without rectifying the situation. This portion of the fund must meet strict policy guidelines and enforcement. Monies, if any will be paid directly to vendors only and not to individual owners or caretakers. A restitution requirement and membership suspension to USPA members may be implemented if deemed warranted. A time limit to remedy and monitor the situation will be enforced. The EWC Chairman and USPA authority will set forth conditions on a case by case basis.

Disaster Relief: The Fund may provide partial reimbursement of expenses incurred to rescue, relocate, transport, and feed displaced ponies due to natural disasters such as fire, flood, earthquake, sinkhole, hurricane, etc. All reimbursements must be requested in writing with receipts provided and will subject to review and approval. These funds are only to be used to cover expenses incurred as a result of the disaster situation and are not to be used to provide any temporary loss of income caused by the disaster. A specific Disaster Relief form provided by the EWC must be used to request these funds.

135 UNITED STATES POLO ASSOCIATION® National Handicap Committee Monday, April 23, 2017 at 9:00 AM EST Museum of Polo and Hall of Fame ~ Lake Worth, Florida

Committee Chair Committee Staff Stephen Orthwein Jr Lindsay Dolan Carlucho Arellano, Bob Puetz

Circuit Chairs: Daniel Coleman Charles Muldoon George Dill Mark Becker Kelly Beal Michael Carney Graham Bray Peter Alworth Peter Rizzo Billy Raab Tommy Biddle Trey Schott

At Large Members: Maureen Brennan- Women Tom Goodspeed- Arena Martin Pepa Jason Wates Steve Lane Joey Casey Anthony Coppola Luis Escobar

MISSION STATEMENT

The mission of the Handicap Committee is to fulfill the highest standards of selecting an Outdoor/Indoor Handicap in service to any U.S.P.A. member through the essential practices of honest y and integrity as we utilize the approved system of peer evaluation/observation by the Delegates of U.S.P.A. Member Clubs, approved Circuit Handicap Chairman’s, selected National Handicap Committee members and approval of the U.S.P.A. National Handicap Chairman. To have regular meetings and procedures in selecting handicaps for those U.S.P.A. members who have competed in the sport of polo in order to create the fairest possible competitive environment within the structure of the U.S.P.A. and to make those handicaps publically available to all members.

I. Call to Order II. Review of 2018 Players in Florida and Pacific Coast III. Open Comments IV. Next Meeting Announcement V. Adjourn

Stephen Orthwein Jr. [email protected] Lindsay Dolan: [email protected]

136

UNITED STATES POLO ASSOCIATION® High Goal Committee

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz Carlucho Arellano

Members: Marc Ganzi Thomas Gose Jeff Hildebrand Scott Deveon James Newman Chris Stratemann Britt Baker Roberto Zedda Gillian Johnston Jeff Hall

Mission Statement: To advise the Chairman and BOG and committee chairs on all aspects of high goal polo in the US. To be the communication channel between the USPA and High Goal community including club managers, High Goal sponsors, and High Goal Professionals. To grow and promote the sport of polo at its highest level around the US.

Committee Will Not Meet

Maureen Brennan: [email protected] Bob Puetz: [email protected] Carlucho Arellano: [email protected] Lindsey Ebersbach: [email protected]

137

UNITED STATES POLO ASSOCIATION® High Goal Committee Monday, February 12, 2018 5:00 pm ET

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz

Members: Marc Ganzi Thomas Gose Jeff Hildebrand Britt Baker James Newman Chris Stratemann Scott Devon Roberto Zedda Gillian Johnston Jeff Hall

Agenda:

I. Ms. Brennan calleds the meeting to order. II. Ms. Brennan introduced the topic of the length to an injury time out. It has been set at 10 minutes for 3 years. However, the teams have expressed general unhappiness with the length of the games. There was general discussion of adding time if a player must be taken by an ambulance, Mr. Hall stated that the time should start when the player is pulled of the field. It was noted that the umpires have the discretion to lengthen the time when needed. The committee would like to bring it up to the umpires for minor injuries that 10 minutes is plenty. However, in cases the player endures a serious injury the10 minutes could start when the player is removed from the field, or additional time be awarded to find a substitute. The High Goal Committee will discuss adding language in the Rules to that effect. III. Ms. Brennan discussed the issue of uneven teams entered into a tournament and finding the best tournament format option for each set number of teams. It would be beneficial for the USPA to have a be template for every team number, with the pros and cons listed for various formats. The format must be determined prior to the draw. It was noted that it would be easier to determine the tournament formats if teams were more respectful to the closing dates. The ideal situation for any format would be to create equal opportunity for advancement. Mr. Ganzi noted that teams used to get together to discuss tournament formats prior to the draw. Mr. Hall added that one member from each team should show up to do the vote in person and if you don’t show up you don’t get vote. Ms. Brennan stated that she will be forming a sub-committee to outline a packet of formats for clubs to choose from. IV. Umpire report Joe Barry- It was noted that Mr. Muldoon and Mr.Baker were off the call. The committee stated that they would like to create an online reporting

138 form for complaints against Umpires. The committee discussed some of the umpire procedures on various plays. It was noted in high fouling games the umpires use their discretion to move up the foul, however there is not a threshold for number of calls before they begin to move it up, nor an assement if the teams are fouling equally. The committee also discussed how the USPA would go about implementing more hit and run open style polo. In the desert they have been testing the no picking rule and it seems to be going well. However, if it was mandated that if a player slows down the ball they have one hit to hit away, then a picking rule would not be neccissary. The committee also requested clarificationif the ball were to go out of bounds off of the umpires the proper procedure. V. The committee commented on the overall speed of the game. It was noted that the Amateurs seemed to be playing faster and were better mounted. The Amateurs feel involved in the game which in turn make them enjoy the games more. Mr. Puetz stated that there are a lot of top quality teams competing which is translating to higher viewership on the livestream. VI. Open Comments VII. Mr. Hall made a motion to adjourn.

139 UNITED STATES POLO ASSOCIATION® High Goal Committee Monday January 15, 2018 5:00 pm ET

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz

Members: Marc Ganzi Thomas Gose Jeff Hildebrand Britt Baker James Newman Chris Stratemann Scott Devon Roberto Zedda

I. Ms. Brennan called the meeting to order.

II. RESOLVED: Mr. Stratemann made a motion to approve the December minutes. Ms. Brennan seconded. The motion passed unanimously.

III. Ms. Brennan welcomed Gillian Johnston and Jeff Hall to the committee.

IV. Ms. Brennan introduced Mr. Stewart Armstrong who had written an article recently regarding the riding in from behind foul. He outlined that the game was much spread out and fast passed when a defender was allowed to ride in from behind. Currently the defending player must pull up parrelll and make a ride off on even terms. Mr. Muldoon noted that one way to improve the pace of the game is to award a variance to for the blocking rule. He reported that they had been testing the rule in California and it was extrememly beneficial in speeding up the game.

The committee discussed that opening the game would elevate the level of play for the patrons, which would help build professionalism and a spectator base. It was discussed if they would like to see the blocking rule variance implemented for the Ylvisaker. Mr. Puetz noted if there is unamious consensus from the teams that the Chairman would award a variance for the Tournament. The committee decided to pose to the teams and hold a meeting on Friday to explain how the rule would be implemented.

The Umpires planned a tentative meeting for Friday at 6:00pm at the Seventh Chukker if available.

V. Ms. Brennan asked the committee to define High Goal Polo. It has always been

140 assumed that it was outdoor grass polo but what about Arena? Women’s? It was the consensus of the committee that High Goal Polo is outdoor grass polo above 20 goals. It is ideal to have a committee of peers that have stakeholders involved to function at the highest efficiency level. Ms. Brennan noted that eligibility is determined based on USPA tournaments since it is a USPA committee, meaning that the participation had to be in a USPA Sanctioned tournaments or National Tournament. There was general discussion around eligibility rules and various handicap levels. It was decided to leave the topic open for additional conversation at a later point.

VI. The topic of defining Substitute Eligibility was postponed until a later meeting.

VII. Mr. Muldoon stated that they had umpire reports from all of the games that are available to be emailed to the committee. There was discussion on the length of chukkers and if the teams felt if they needed to be adjusted due to the out of bounds rule. It was shown in the Umpire reports that there was plenty of time for changing horses with the fouls.

The Committee decided that the Umpire Survy would be beneficial if sent out after the 20 goal games. Mr. Muldoon will work to implement.

VIII. Open Comments IX. Adjourn

141 UNITED STATES POLO ASSOCIATION® High Goal Committee

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz

Members: Marc Ganzi Thomas Gose Jeff Hildebrand Britt Baker James Newman Chris Stratemann Scott Devon Roberto Zedda

Agenda:

I. Ms. Brennan called the meeting to order. II. US Winter 2018 High Goal Review a. Mr. Newman went through the number of teams in the first 20 goals at the International Polo Club. He stated that the Joe Barry should have around 10 teams, and they are hopeful for more in the Ylvisaker. As far as the 26 goal, they are hoping to have 4 teams but still waiting for commitments from some team owners. b. Mr. Ganzi stated that the Grand Champions spring schedule will be staying the same but they have added some subsidiary tournaments. He stated they anticipate 6 teams in the Oxley Cup which will be the first of the 20 goals. The World Cup remain at 0-26 goals and as of right now they have 8 teams committed. There was a brief discussion in making the National 20 Goal a culmination of both clubs 20 goal teams, which could be played as a knock-out. Mr. Newman stated he would need to talk to Mr. Bellisimo about that idea. III. Rules Review a. Mr.Gose went through the proposed rules changes that were brought forth from the International Rules Meeting in Argentina. He noted that there are three potential changes: change in possession when the ball is hit over the

142 sideboards, no picking/blocking rule, and shortening the chukkers to 6:30 minutes. It was noted that the rules would potentially be implemented for 2018 if approved by the USPA Board of Governors. It was stated that the consensus after trying the rules in Argentina that it would improve the game. The question was posed would the Rules be for the International Rules or all USPA? It was felt that they should be applied across the board to keep the rules consistent. This would be a beneficial change in medium and low goal polo. At this point the USPA is not considering the change in time per chukker. At the conclusion of the discussions, the High Goal Committee endorsed the rules changes for all USPA Rules. b. There was a brief discussion regarding Mr. Armstrong’s recent article in PPE. It was noted that he would be invited to the next High Goal Committee Call to elaborate on his thoughts. IV. Election review a. Ms. Ebersbach went through the timeline and the plan for the upcoming election. It was noted that the next meeting will be January 15 to allow for the new committee members to join. V. Ms. Brennan adjourned the meeting.

143 UNITED STATES POLO ASSOCIATION® High Goal Committee Monday October 16, 2017 5:00 pm ET

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz

Members: Marc Ganzi Thomas Gose Jeff Hildebrand Britt Baker James Newman Chris Stratemann Scott Devon

Agenda:

I. Ms. Breenan called the meeting to order. II. Welcome new members Scott Devon and Britt Baker: a. Britt Baker for Umpire, LLC b. Scott Devon for Marketing, LLC III. HG Patron Development has been drafted and a copy will be circulated to new Committee. There has been a major spending reduction so probably will not be able to pass at this point. The committee agreed that it would fit best as a Polo Development budget item, that could be proposed in April. The Committee will continue to look at other economic models including Greenwich and Sheridan. IV. New Business a. 2018 Team Owner/ Professional Election- Ma. Brennan outlined the differences in the new High Goal Committee Policy. The major changes being another preson andt staggered election system. b. Ms. Brennan stated that she would like to approve a third year for Marc Ganzi as Team Owner and Robertito Zedda as Professional to be have the third year be part of the first year (one time event) then they will still be eligible to run for another two year turn. As long as eligible. RESOLVED: Ms. Brennan made the motion. Mr Hildebrand seconded. Passed unaimoulsy. Nominations will start in December. c. HG Award Series- Ms. Brennan explained her vision for creating a year end award ceremony to motivate amateurs and professional.There could be an MVP for year, BPP, and number of tournaments won award. Mr. Newman expressed his support. Mr.

144 Ganzi stated they currently host the Audi awards dinner in Palm Beach. Which is a Black tie dinner, he stated that he could continue discussions offline. The key would be to have an underwriter for the entire event. Mr. Puetz could intergrate USPA to have a larger point system. Ms. Brennan stated they are currently drafting ideas and then will briin the committee together. Ms. Brennan asked Scott Devon if he would help be part of the process. V. Open Comments- Mr. Ganzi and Mr. Newman discussed the schedules for Grand Champions and IPC for 2018. Mr. Ganzi mentioned they would like to gett the National 20 goal moved. Work the schedules together to get them in all the right places. Mr. Ganzi noted they are extremely open to collaborations. VI. Maureen adjourned the meeting.

145 UNITED STATES POLO ASSOCIATION® International Committee April 2018 Board of Governors Meeting

Committee Chair Committee Staff Joseph Meyer Lindsey Ebersbach

Members George Dill Paige Beard Dr. Richard Caleel Bruce Colley Chris Dawson Melissa Ganzi Glen Holden Sr. Doreen Ladin Robert Leary Robert Miller John Klopp Pat Nesbitt Edward Armstrong Sam Ramirez, Jr. Wesley Ru Geraldine Strunksy Tony Yahyai Paul von Gontard Derek Wolstenholme Joel Baker Mark Gillespie

MISSION STATEMENT The mission of the International Committee is to build and improve USPA membership by facilitating and promoting international polo events, including tournaments, umpire clinics and player clinics, to foster international fellowship and sportsmanship. The committee will cooperate with national polo associations, the Federation of International Polo, the Pan American International Polo Foundation, the United States Olympic Committee and all other interested qualified groups or individuals in achieving its goals.

I. Call the meeting to order.

II. Move to approve the previous minutes.

III. Update on International Tournaments

i. Westchester Cup Update

ii. Cup of the America

iii. Bryan Morrison

iv. Others

IV. Funding status for the International Committee.

V. AIPF Focus and direction from USPA

VI. FIP Update

a. 2020 World Cup

b. Women’s Committee

VII. Coordination with other USPA entities and Sub Committee Chairs

a. High Goal

b. Women’s

c. Military

146 d. Jr.

e. Team USPA

f. Marketing

g. Other

VIII. Old Business

IX. New Business

X. Announcement of 2018 Fall meeting.

XI. Adjourn

147 UNITED STATES POLO ASSOCIATION® International Committee September 28, 2017 Skamania Lodge, Stevenson Washington

Committee Chair Committee Staff George Dill Lindsey Ebersbach

Members Edward Armstrong Paige Beard Dr. Richard Caleel Bruce Colley Chris Dawson Melissa Ganzi Glen Holden Sr. Doreen Ladin Robert Leary Robert Miller Clint Nangle Pat Nesbitt Stephen Orthwein Samuel Ramirez Wesley Ru Geraldine Strunksy Lydia Sudick Paul von Gontard Derek Wolstenholme Tony Yahyai Mark Gillespie

I. Call to Order

II. Update on International Tournaments

i. FIP World Championships

1. Everyone is looking forward to the FIP World Championships. It was noted

that everything is in place and going as planned. The US drew Argentina in

the first round, while there are some concerns the team is hoping for a slight

advantage with the Argentine team not having played these horses before.

ii. 2018 Bryan Morrison

1. Bryan Morrison is to be played on March 3rd 2018 and the committee is

preparing for a great turn out and event.

iii. Ambassador Cup

1. The Ambassadors Cup was great, we watched a short video that showed the

event and highlighted the history and how the tournament came about.

148 iv. Westchester Cup

1. We’ve been invited by HPA to work together to get the Westchester back on track after not being played consistently over the years. We need to work with them on the cost of the horses and how to make this affordable for both sides. The idea of a spilt string came up. Also, the idea of playing a high goal match with a secondary level with a Women’s or Youth team. The committee seemed in support of the idea but was concerned about the availability of horses. The HPA seemed mostly concerned about making sure the host country puts the tournament together each year. Playing this tournament consistently back and forth would help bring in big sponsors and would allow organizations like the Museum and PTF to get involved. III. Budget/ Funding

IV. Open Comments

a. FIP i. FIP will have a Southeast Asia tournament in 2019 and Global will be involved in the sponsorship to help increase brand awareness. There was an event two weeks ago in Azerbaijan.10k people in attendance and 4 million people watched online. Really great event and plan on hosting the European Championship for FIP. Zamba representative joined FIP and they want to do an exchange of players soon with a women’s team, kids team, and an adult team. b. Global Licensing

i. The Committee would like to focus on seeing if we can host international events in countries where we could really grow our brand awareness. England trip played after the Coronation Cup. Ms. Brennan stated that our play in England showed how far behind we are in Women’s Polo. The Sunny Hale Tournament in Argentina went well. ii. As a committee we should try and get to Global sooner about these events so that we have more time to get better gifts and keep these relationships going and growing. We should start looking at what the USPA can do to support events in 2019 and 2020 now so we can knock them out of the park and send invitations back. Hopefully bringing a lot more international polo to the US. We have had to turn down several invitations because of the last-minute nature, could we create a fund to pull from when we have these last minute events so we can say yes. We could have some criteria that the tournament can uphold so that there is a return that is established before we just say yes to everything. iii. In sponsorship the idea was brought forward that we should create a pool of players to play on the US team so that we can have some consistency and it will be much easier to fill out a team once we receive an invitation. This will help us in pursuing larger sponsors. Then the idea of having a club fill out a team was brought forward. We need to reciprocate more having a club fill out a roster instead of building a team from all over the country would be much easier and we could have more control about who plays. c. Other International Events i. Mongolian Trip 1. They invited us to send a team over, the committee discussed with them about how to have it financed149 and make all the number works. They are very open to coming here and making an event. Hoping to have numbers and a budget for April. They have a big tournament in August/ September 2018 that would be great to send a men’s and women’s team to. ii. PTF had a New Zealand exchange iii. Melissa is having Brazil in November 20-26 goal tournament iv. Manipuri Trip 1. This was a corporate funded trip in which we sent a Men’s and Women’s team. Our brand has reached the number 1 sports label in India. Looking to have an exchange to play in the Women’s Open but haven’t got any communication about coming here. We are also talking to Global about having better give away gifts when traveling. v. Armed Forces 1. Chileans have agreed to come play at UVA on the 7th of October. The AFC hopes they will reciprocate. The AFC is also planning a trip to Argentina after their Open. V. Next Meeting

VI. Adjourn

IF YOU ARE UNABLE TO ATTEND IN PERSON YOU MAY TELECONFERENCE BY USING THE FOLLOWING NUMBER: Teleconference Number: (800) 617-4268 Participant Code: 2478881# George Dill: [email protected] Lindsey Ebersbach: [email protected]

150

UNITES STATES POLO ASSOCIATION® NOMINATING COMMITTEE

Joseph Meyer – Chairman

Mission Statement The Nominating Committee shall consist of seven Registered Players, five of who shall be members of the Board of Governors and four of who shall be Circuit Governors. This committee will meet annually to consider and nominate a slate of Officers. This slate of Officers is to be conveyed to the Secretary of the Association at least two weeks in advance of the Board of Governors meeting prior to the Annual Meeting.

Committee Will Not Meet

151

UNITED STATES POLO ASSOCIATION® Rules Committee Thursday, April 19, 2018 9:30 a.m. - 11:00 a.m. Eastern Embassy Suites, West Palm Beach, Florida

Committee Chairperson Committee Staff Chris Green Bob Puetz Charlie Muldoon Vice Chairperson Steve Lane Thomas Gose Lindsey Ebersbach Carlucho Arellano

Members: Melanja Jones Mike Carney Stewart Armstrong Christopher Green Toby Wayman Jeff Scheraga Billy Mudra Mark V. Sedacca Nic Roldan

Arena Rules Subcommittee Chris Green- Chair Robin Sanchez Tom Goodspeed David Offen Amy Fraser Danny Scheraga David Eldredge Emily Dewey Tommy Biddle Steve Lane David Wenning, Ex Officio Tom Gose, Ex Officio

MISSION STATEMENT The mission of the Rules Committee is to advise the USPA Chairman and Board of Governors about all aspects of the USPA Rules and Rules Interpretations.

1. Outdoor Rule 19.b (half-goal handicaps) 2. Kelly Beal’s proposal for “older player” rule "Any player who has held a USPA handicap of A or more for 20 years or more may be lowered in handicap to B.5 or B. A player in this category will be eligible to play in any handicap level USPA tournaments."

3. Outdoor Rule 2.d(4) (“three-quarter” rule) 4. Outdoor Rule 1.f (American Rule) 5. International Rule 16.c (Stewart Armstrong’s proposal) – see Appendix 2 6. Outdoor Rule 14 / International Rule 2 a. Use of clock / final period differences (follow up on 2/22/18 teleconference) b. Tom Gose’s proposal for a “buzzer-beater” provision 7. Outdoor Rule 4.a (proposed NOCSAE helmet rule) 8. Outdoor Rule 22.e(2) / International Rule 9.c (out-of-bounds / change of possession rule) a. What if ball goes out off of Umpire or Umpire horse? b. Tweak needed to Umpire drop on 60-yard line 9. Outdoor Rule 26 / International Rule 18 (report on “improper blocking” variances)

152

10. All Pro Polo League’s “no pick” rule against any engaged defender 11. Tournament Condition VI.B(2)d (Cross Division / Cross Bracket Options) – see Appendices 3 & 4 12. International Rule 26.d (Penalty 4 procedure - identical to Outdoor Rule 36.d) 13. Outdoor Rule 33.b / International Section 5 / By-Law 11A.b (should a Red Flag result in an automatic conduct violation?) 14. Proposed changes to Section Headings in International Rules and/or Outdoor Rules – see Appendix 5 15. Possible need to revise language re authority of HTC and/or clarify that Outdoor Rules apply in the absence of an International Rule 16. Proposed additions to Arena Rules and Tournament Conditions – see Appendix 6

IF YOU ARE UNABLE TO ATTEND IN PERSON YOU MAY TELECONFERENCE BY USING THE FOLLOWING NUMBER: 1-800-617-4268 2478881#

153

APPENDIX 1

154

APPENDIX 2

155

APPENDIX 3

2017 US OPEN POLO CHAMPIONSHIP

SIX TEAM CROSS BRACKET with Mini Quarter

• Teams draw into two brackets of three teams each. Bracket I Bracket II

1______4______

2 ______5______

3 ______6______

• Teams play a cross bracket- Bracket I teams play Bracket II teams: o 1vs. 4, 2 vs.5, 3 vs. 6 o 1 vs. 5, 2 vs. 6, 3 vs. 4 o 1 vs. 6, 2 vs. 4, 3 vs. 5

• After bracket games, all teams are ranked 1st through 6th. In the event of a tie, who beat who will be used if possible, tied teams that have not played each other will have a one man shoot out. Top two go straight to the semifinal, 3rd - 6th play a mini quarter. • Mini Quarterfinals: (April 16) o 3 vs. 6 o 4 vs. 5

• Semifinals: (April 19) o Semifinal pairings: Mini quarter winners will be ranked as third and fourth. . In the event of a tie one win loss between the quarterfinal winners, who beat who will be used if possible, otherwise a one man shoot out.

• Semifinal 1: 1st from bracket play vs. 4th • Semifinal 2: 2nd from bracket play vs. 3rd

• Mini quarter losers are obligated to the Hall of Fame Cup Subsidiary • Semi final winners play final.(April 23)

156 APPENDIX 4 Laneway Tournament Play

The following is an explanation of the Cross/In bracket Laneway system to eliminate total Cross Bracket play which does not necessarily determine the best team is the winner in the outcome. Cross bracket play usually occurs when there are six teams in a tournament. The main reason for cross bracket, is all six teams play on the same day, and two teams are not sitting down. This explanation will use a six team tournament type play.

There shall be a draw, of the six teams in two different divisions. Each team, shall play the team directly across from them, and then shall play the two teams with in their own division (three games total). The games where cross bracket is played, only counts as a win/loss, and no net goals shall be acquired. In games among teams in the same division, win/loss and net goals shall count.

The games to be played would look like the games below according to scheduling:

Draw:

Division 1 Division 2 Team A Team 1 Team B Team 2 Team C Team 3

Day 1 Day 2 Day 3 Day 4 A vs 1 A vs C A vs B Finals B vs C B vs 2 1 vs 2 Consolation 2 vs 3 1 vs 3 C vs 3 5 vs 6

157 APPENDIX 5

USPA/International Current Proposed AAP FACILITIES AND ACCESS DURING 1. FACILITIES AND ACCESS DURING IV. INSTALACIONES DE PLAY. PLAY. JUEGO Y EUIPAMIENTO

PLAYERS. 2. PLAYERS. I.EQUIPOS Y JGADORES PONIES. 1. PONIES. II.CABALLOS OFFICIALS. 2. OFFICIALS. III.JUECES COMMON TERMS. 3. COMMON TERMS. DURATION, COMMENCEMENT, WINNING 1. DURATION OF THE GAME. 4. DURATION OF THE GAME (INC V.DURACION DEL UNFINISHED GAME). PATIDO 13. UNFINISHED GAME. VI.PARTIDO INCONCLUSO 2. DURATION OF PERIODS. 5. DURATION OF CHUKKAS, V.2 DURACION DE LOS CHUKKERS 3. WINNING OF GAMES: GOALS. 6. WINNING, GOALS ON HANDICAP V.4-5 COMO SE GANA AND SCORING. UN PARTIDO. CALCULO HANDICAP 4. START OF PLAY. 7. START OF PLAY. VI.2 COMIENZO DEL JUEGO 5. CHANGING ENDS. 8. CHANGING ENDS. VI.3 CAMBIO DE LADOS 6. WRONG LINE UP. 9. WRONG LINE UP. VI.4 ALINEACION EQUIVOCADA INTERRUPTIONS AND RESTARTING VI. INTERRUPCION Y REANUDACION 7. KNOCK IN. 10. ATTACKER HITS BEHIND (HIT OR VI.5 ATACANTES TIRAN KNOCK IN) BOCHA ATRAS 8. PENALTY 6 (SAFETY). 11. DEFENDER HITS BEHIND (SAFETY VI.6 DEFENSORES 60) TIRAN BOCHA ATRAS 9. BALL OUT OF PLAY OF SIDELINES. 12. BALL HIT OUT OF PLAY AND OVER VI.7 BOCHA TIRADA A SIDE LINE. AFUERA 10.THROW-IN RESUMPTION OF 13. RESTART WHEN THE BALL HAS VI.8 REANUDACION PLAY WHEN THE BALL HAS NOT LEFT NOT LEFT THE FIELD OF PLAY. CDO LA BOCHA NO SALIO DE LA CANCHA THE FIELD. 11. RESTARTING AFTER PERIOD. 14. RESTART AFTER INTERVAL VI.9 REANUDAION BETWEEN CHUKKAS. DESPUES DEL CHUKKER 12. DAMAGED OR BURIED BALL. 15. BURIED OR DAMAGED BALL. VI.10 BOCHA DAÑADA O ENTERRADA 21. LOST HELMET AND BROKEN 16. LOST HELMET OR BROKEN VII.8 PERDIDA DE EQUIPMENT. EQUIPMENT. CASCO Y ROTURAS EUIPO 22. DISMOUNTED PLAYERS 17. DISMOUNTED PLAYER. VII.9 JUGADOR DESMONTADO 23. ACCIDENT OR INJURY – FALLEN 18. INJURED OR FALLEN PLAYER VII.10 ACCIDENTE O OR INJURED PLAYER. LESION 24. ACCIDENT OR INJURY – FALLEN 19. INJURED OR FALLEN PONY. VII.10 ACCIDENTE O OR INJURED MOUNT. LESION 20. CARRYING THE BALL (NOT IN INT RULES??) FIELD RULES (PERSONAL FOULS) VII.REGLAS DE CANCHA 15. CROSSING. 21. CROSSING. VII.2 CRUCES 16. LINE OF BALL. 22. LINE OF THE BALL. VII.3 LINEA DE LA BOCHA 17. RIGHT OF WAY. 23. POSSESSION OF THE BALL. VII.4 DERECHO DE PASO 18. DANGEROUS RIDING. 24. RIDING OFF. VII.5 EQUITACION PELIGROSA 19. ROUGH PLAY. 25. HOOKING. VII.7 USO INCORRECTO DEL TACO 20. IMPROPER USE OF THE 26. DANGEROUS PLAY. VII.6 JUEGO BRUSCO MALLETT. 25. DISCIPLINARY SANCTIONS BY 27. UNSPORTSMANLIKE CONDUCT. VII.12 FALTAS UMPIRES DISCIPLINARIAS

RC Appendix 5 (US Int Proposed Headings).docx19/12/2016 158 APPENDIX 5

14. FOUL CALLED 28. BLOWING A FOUL AND VII.1 DEFINICION DE ADVANTAGE RULE. FOUL PENALTIES VIII. PENALES 26. CONVERSION 29. TAKING OF PENALTY HITS VIII.1 EJECUCION 27. PENALTY GOAL (PENALTY 1) 30. PENALTY 1. VIII.2 PENAL 1 28. 30 YARD HIT (PENALTY 2) 31. PENALTY 2 SPOT OR 30 YARD VIII.3 PENAL 2 HIT. 29. 40 YARD HIT (PENALTY 3) 32. PENALTY 3 – 40 YARD HIT. VIII.4 PENAL 3 30. 60 YARD HIT (PENALTY 4) 33. PENALTY 4 – 60 YARD HIT. VIII.5 PENAL 4 31. HIT FROM THE SPOT (PENALTY 34. PENALTY 5A (SPOT) AND 5B VIII.6 PENAL DEL 5.a) (CENTRE) BOTH LUGAR 5 A 32. PENALTY FROM THE CENTER OF VIII.7 PENAL DE MEDIA THE FIELD (PENALTY 5.b) CANCHA 5B 33. SAFETY: 60 YARD LINE HIT 35. PENALTY 6 – SAFETY 60. VIII.8 PENAL 7 CORNER (PENALTY 6) 34. PENALTY REPETITION (PENALTY 36. PENALTY 7 - VIOLATION OF VIII.9 REPETICION DE 7A) PRECEDURE. 7A AND B PENAL. 7A 35. FOULED TEAM FAILURE TO VIII.10 SAQUE POR LOS EXECUTE PROPER PROCEDURES FOR DEFENSORES. 7B PENALTY 2 AND 3 (PENALTY 7.B) 36. PROCEDURAL VIOLATIONS 37. PENALTY 8 – THROW IN. VIII.13 SAQUE POR EL (PENALTY 8) JUEZ 37. PONY ORDERED OFF OR 38. PENALTY 9 – SENT OFF FOR VIII.14 PETISO DISQUALIFIED (PENALTY 9.a) EQUIPMENT OR PONY DESCALIFICADO. 9A DISQUALIFIED. BOTH 38. PLAYER ORDERED OFF (PENALTY VIII.15 JUGADOR 9.b) RETIRADO. 9B DISCIPLINARY SANCTIONS 39. PENALTY 41 – AWARDING OF VIII.16 SANCIONES FLAGS. DISCIPLINARIAS EXAMPLES OF THE FIELD RULES

RC Appendix 5 (US Int Proposed Headings).docx19/12/2016 159 APPENDIX 6

Arena Rules Subcommittee - Proposed additions to the Arena Rules and Tournament Conditions for 2019

Draft proposed addition to Arena Rule 3.b

(Note: the proposed addition below is designed to make clear that all handicap limitations in the Arena Rules and Tournament Conditions refer to USPA Arena Handicaps, not USPA Women’s Arena Handicaps.)

b. No player shall participate in any event unless the player’s USPA registration fee has been paid and a handicap issued for the year in which the event takes place. (1) A player registered with the USPA is eligible to play in any match, game or tournament event except that: a player with a handicap of B (-1) may not play above the 9 goal level and a player with a handicap of C (-2) may not play in any USPA Event. (Note: all references to handicaps in Tournament Condition VII (Instant Replay), the Optional Tournament Conditions for Arena Rule 9.a (concerning the availability of a Defended Penalty 3), and Arena Rule 14.a(4) (concerning the definition of “high hook”) are to USPA Arena Handicaps, not USPA Women’s Arena Handicaps.) (2) No individual shall participate as a player or Official in any game if physically impaired (e.g., sick, hurt, intoxicated) before or during a game if such impairment endangers the safety of the individual or others.

Draft proposed Interpretation and Examples for Optional Tournament Condition for Arena Rule 9.b(2)(a)

(Note: The proposed Interpretation and Examples below address the situation in which a shanked Penalty 2 or 3 does not reach the end wall because it hits the designated member of the fouling team. As you know, Optional Tournament Condition for Arena Rule 9.b(2)(a) states that: “On Penalties 2 and 3, no member of the fouling team may hit the ball until it rebounds off the end wall.”)

Rule 9.b(2)(a)….INTERPRETATION: If the penalty shot on a Penalty 2 or 3 hits the designated member of the fouling team or his or her horse directly off the hitter’s mallet, and the designated member is properly positioned (i.e., placed along the end wall no closer to the goal than 10 yards from its edge or the corner of the arena, if the corner is less than 10 yards from the edge of the goal), the rebounding ball will be treated as if it has rebounded off the wall as long as the designated member of the fouling team does not hit or hit at the ball or direct the course of the ball in violation of Rule 14.d when it hits him or her. If the penalty shot hits a designated member of the fouling team who is not properly positioned or hits a properly positioned designated member of the fouling team who hits or hits at the ball or directs the course of the ball in violation of Rule 14.d when it hits him or her, another free hit shall be granted the team fouled as called for in the original penalty.

160 APPENDIX 6

EXAMPLES: Blue is awarded a Penalty 3, and Blue No. 1 sets up to take the penalty shot. Red No. 3 is Red’s designated defender. Red No. 3 is properly positioned because she is placed along the end wall to the right no closer to the goal than 10 yards from its edge. Blue No. 1 shanks the penalty shot wide to the right and the ball hits Red No. 3’s arm on the fly, rebounding back toward the 15 yard line. The ball never hits the end wall. Because Red No. 3 did not attempt to hit or hit at the ball or direct the course of the ball in violation of Rule 14.d when it hit her, the rebounding ball is treated as if it has rebounded off the wall. If the rebound is within 25 yards of the end wall, only the fouling team may play the ball, but it must do so immediately, and no member of the fouled team shall affect that play.

Blue is awarded a Penalty 3, and Blue No. 1 sets up to take the penalty shot. Red No. 3 is Red’s designated defender. Red No. 3 is not properly positioned because she is closer to the goal than 10 yards from its edge. Blue No. 1 shanks the penalty shot wide to the right and the ball hits Red No. 3 or her horse on the fly, rebounding back toward the 15 yard line. The Umpires should stop play and grant the team fouled a re-hit because Red No. 3 was not properly positioned.

Blue is awarded a Penalty 3, and Blue No. 1 sets up to take the penalty shot. Red No. 3 is Red’s designated defender. Red No. 3 is properly positioned because she is placed along the end wall to the right no closer to the goal than 10 yards from its edge. Blue No. 1 shanks the penalty shot wide to the right and the ball lofts toward Red No. 3, who hits it forward out of the air before it hits the end wall. The Umpires should stop play and grant the team fouled a re-hit because Red No. 3 hit the ball before it rebounded from the end wall in violation of Arena Tournament Condition for Rule 9.b(2)(a).

Blue is awarded a Penalty 3, and Blue No. 1 sets up to take the penalty shot. Red No. 3 is Red’s designated defender. Red No. 3 is properly positioned because she is placed along the end wall to the right no closer to the goal than 10 yards from its edge. Blue No. 1 shanks the penalty shot wide to the right and the ball lofts toward Red No. 3, who unsuccessfully hits at it out of the air before it hits the end wall. The Umpires should stop play and grant the team fouled a re-hit. (See Interpretation above.)

Blue is awarded a Penalty 3, and Blue No. 1 sets up to take the penalty shot. Red No. 3 is Red’s designated defender. Red No. 3 is properly positioned because she is placed along the end wall to the right no closer to the goal than 10 yards from its edge. Blue No. 1 shanks the penalty shot wide to the right and the ball lofts toward Red No. 3, who knocks it out of the air with a “header” using her helmet. The Umpires should stop play and grant the team fouled a re-hit because Red No. 3 directed the course of the ball in violation of Rule 14.d.

Blue is awarded a Penalty 3, and Blue No. 1 sets up to take the penalty shot. Red No. 3 is Red’s designated defender. Red No. 3 is properly positioned because she is placed along the end wall to the right no closer to the goal than 10 yards from its edge. Blue No. 1 shanks the penalty shot wide to the right and the ball hits Red No. 3’s horse on the fly, rebounding directly into the goal. The goal counts for Blue; bad luck for Red.

161 UNITED STATES POLO ASSOCIATION® Rules Committee Minutes USPA Board of Governors and Annual Member Meeting Thursday, September 28, 2017 / 4:00 pm – 5:00 pm PDT Skamania Lodge - Stevenson, Washington

Committee Chair: Committee Staff: Thomas Gose Robert Puetz Maggie Mitchell Charlie Muldoon Lindsey Ebersbach Stephen Lane

Members: Stewart Armstrong Christopher Green Jeff Scheraga Carlucho Arellano Melanja Jones Toby Wayman Mark Sedacca Mike Carney

Arena Rules Sub-Committee: Chris Green - Chair Stephen Lane Lisa Nousek David Wenning, EX Officio Daniel Scheraga Tom Gose, Ex Officio David Eldridge Robin Sanchez Tom Goodspeed Tommy Biddle Amy Fraser/Emily Dewey

Attendees Thomas Gose Maureen Brennan Carlucho Arellano Robert Puetz Mark Sedacca Christina Fernandez Stephen Orthwein, Jr. Raleigh Craighead Summer Keeney Charles Muldoon Marci Puetz Suzy Dix Bradley Biddle Michael Carney Erica Gandomcar-Sachs Stephen Lane Kevin Ittig Sharry Sheldon Christopher Green Dan Harrison Jeff Scheraga Stewart Armstrong Leighton Jordon Patrick MacLeod Lindsey Dolan Tony Coppola Dan Harrison Chris Stratemann Susan Stovall Deborah Ferro Melanja Jones Maggie Mitchell Lindsey Ebersbach Cameron Smith Kerry Blomgren

MISSION STATEMENT The mission of the Rules Committee is to advise the USPA Chairman and Board of Governors about all aspects of the USPA Rules and Rules Interpretations.

I. Call to Order II. Approval of the Minutes of the April 21, 2017 Rules Committee Meeting a. Mr. Green made a motion to approve the minutes from the Spring BOG meeting. Mr. Carney seconded the motion and it passed unanimously.

163 III. Outdoor Rules Change Proposals for 2018 a. Duration of periods / USPA Rule 14 b. change to Int’l Rule 14 b. “In the final period, if the game is not tied at the end of 7 minutes, the game will end on the 7 minute horn or bell.” b. USPA Rule 14 e. “All periods shall terminate at the first sound of the final horn…” Action Item: need written interpretations of this rule to avoid the “buzzer beater, Hail Mary” hits at the end of the chukker. c. USPA Rule 20: How Play Commences: During the throw-in, the right-of-way will established when the ball leaves the line-up. d. USPA Rule 21: How Play is Interrupted: Cleanup language of Interpretations. Clarification of when a defending player can enter the field when the hitter is hitting the ball. e. USPA Rule 24: Right-of-Way: agreed that is could be written better. Players can turn left anytime when you have the ball on the offside. f. USPA Rule 28: Improper Use of Mallet: g. USPA Rule 35: Selection of Penalties: Penalty 10 h. USPA Rule 36 d: Penalty Procedures and Violations: Penalty 4 & 6 changes: add interpretation and velocity i. USPA Rule 37: Specific Penalties: Penalty 2 j. Equine Drugs & Medications Rules – many changes IV. Arena Rules Change Proposals for 2018 a. Rule 15: Optional tournament conditions for events 12 goals and above b. Optional tournament conditions for alternative format of arena polo: beach, snow, stadium, etc. c. Rule 5: Shoot-out procedures / discussion of the use of mounts d. Rule 9: Penalty 3 / defended penalty 3 is the option of the Tournament Committee for events 12 goals and above e. Allow for Instant Replay in the arena f. Action Item: set up a sub-committee to waive the American Rule for Canadian teams so they can play a qualifier in Canada to qualify for a tournament in the US V. International Rules Change Proposals for 2018 a. Changes for when all 4 players are offside. Will add to USPA Rule 20 – move 20 d to 20 e. VI. Helmet Rule Discussion VII. Open Comments a. Violations Publication Policy: Publication shall include the rule that was violated and the penalty for said violation only. Discussion that it should be published in the PPE and on the website for 10 years. VIII. Adjourn: 5:35 pm

164 UNITED STATES POLO ASSOCIATION® Safety Committee Thursday, April 19, 2018 at 4:00 PM EST Embassy Suites ~ West Palm Beach, Florida

Committee Chair Committee Staff Dr. Thorkild Vad Norregaard Lindsay Dolan

Members Chrys Beal Avery Chapman Tony Coppola Robert Donahey Robin Sanchez Sherry Sheldon- Gibson Peter Rizzo

Mission Statement: The mission of the Safety Committee is to advise the USPA Chairman and Board of Governors of all safety aspects of polo through injury research, injury prevention and testing of protective gear. As well as communicate safety information and safety recommendations to polo players and polo officials.

I. Call to Order

II. Approval of Meeting Minutes from Previous Meetings (Fall and March)

III. Collaboration between USPA, Hurlingham and AAP

IV. Status of NOCSAE helmets and incentives to manufacturers

V. Open Comments

VI. Announce Next Meeting

VII. Adjourn

Teleconference Number: (800) 617 4268 Code: 87437005#

Dr. Norregaard: [email protected] Lindsay Dolan: [email protected]

165

UNITED STATES POLO ASSOCIATION® Safety Committee Wednesday, March 21, 2018 at 3:00 PM EST

Committee Chair Committee Staff Dr. Thorkild Vad Norregaard Lindsay Dolan Carlucho Arellano

Members Present: Tony Coppola Robert Donahey Sherry Sheldon- Gibson Peter Rizzo

I. The meeting was called to order by committee chair, Dr. Norregaard.

II. Dr. Norregaard announced that approval of September 28 meeting minutes would be differed until the next meeting.

III. A discussion was held regarding NOCSAE Helmets and Helmet Manufacturers. Dr. Norregaard reported that he has contacted nine helmet manufacturers. At this time both Charles Owen and Casablanca have expressed interest in creating a NOCSAE approved helmet. Casablanca has asked if USPA will cover the costs from SEI. Ms. Dolan is working with both NOCSAE and SEI to confirm the total cost associated with testing and maintaining a helmet that passes the standard. The committee does still have two $25,000 grants available to companies that can produce an approved helmet. The committee discussed the importance of having more than one helmet on the market that passes the standard prior to the June 2020 mandate. It was also noted that any helmet that passes the NOCSAE standard will also pass the standard being used in England as NOCSAE is stricter than the standard that is being used in England. At this time Dr. Norregaard has not been able to contact anyone at the Argentine Polo Association at this time to discuss their helmet rules and regulations.

A discussion was held regarding the difference in cost between NOCSAE helmets and standard single strap helmets. The question was if the difference is excessive that the members may be upset about having to purchase new helmets. Dr. Norregaard noted that no cost should be too high to provide you with a safer helmet. It was suggested that we provide coupons or some sort of subsidized cost for our members, but it was decided to see how the change is handled in England.

IV. The next topic of discussion was the enforcing of NOCSAE helmets. Mr. Coppola noted that all NOCSAE helmets are required to have a label on the outside of the helmet which makes it easy to

166 identify. The umpires could look at everyone’s helmet prior to the first throw in to make sure everyone is complying to the rule. Horse shows have been enforcing certain helmets for years without any sort of external mark and in a much larger scale. We may want to discuss with USEF how they initially started making members comply.

V. Dr. Norregaard reported that we are now asking members to complete an injury survey when they renew their membership. During the renewal process there is a question asking if you had a polo related injury in the last year. If you answer “yes” you are then prompted to complete the injury survey and provide additional information about the injury. We are hoping to gather more information regarding polo related injuries.

VI. It was announced that the next committee meeting would be during the Board of Governors Meeting April 19-20.

VII. RESOLVED: Dr. Norregaard made a motion to adjourn the meeting, the motion was seconded by Mr. Donahey and passed unanimously.

167 UNITED STATES POLO ASSOCIATION® Safety Committee Thursday, September 28, 2017 at 8:00 AM Pacific Skamania Lodge ~ Stevenson, Washington

Committee Chair Committee Staff Dr. Thorkild Vad Norregaard Lindsay Dolan

Members Present Chrys Beal Tony Coppola Robert Donahey- ph Clint Nangle- ph Robin Sanchez-ph

Guests Present Kerry Bloomgren Maureen Brennan Gratia Brown Chip Campbell Raleigh Craighead Suzy Dix Amy Fraser Tom Gose Chris Green Christy Hartman Elizabeth Holson Kevin Ittig Patrick Macleod Bob McMurtry Vicky Owens Peter Rizzo Coryelle Rogers Weston Rogers Sherry Sheldon Gibson David Wenning

I. The meeting was called to order by committee chair, Dr. Norregaard.

II. RESOLVED: Ms. Beal made a motion to approve the minutes of the April 20th committee meeting. The motion was seconded by Ms. Sanchez and passed unanimously.

III. A discussion was held regarding injury reports from the USPA. The survey was last sent out in 2015. Dr. Norregaard noted that the Hurlingham Polo Association in England had released results of a survey which showed that they have approximately 17% risk of injury within their players. It also noted that women have a third of the risk that males have while playing the sport. Their members noted that only twenty seven percent of those who participated in the survey were concerned about the safety of their helmets, more were worried about the overall look of the helmet itself.

Polo helmets have changed very little since 1910, but we are starting to see development of better and safer helmets. We have tested eight helmets on the market so far against the NOCSAE Polo Standard and the ASTM-1163 Standard. Only helmets with a 3-point harness were tested, and of those four passed the ASTM-1163 and none passed NOCSAE. Two additional helmets have been sent to be tested at Southern Impact, the Armis, which is made by Charles Owen and Dos Banderos, who is made by Falcon.

168 IV. Dr. Norregaard has been in contact with Victor Chua, who has been working with Hurlingham Polo Association on their new helmet mandate. They have based their mandate off the British horse racing standard. The biggest difference between the UK and USA is that in order to sell a helmet in the UK it is required to pass a standard, which is not required here. Dr. Norregaard mentioned a memorandum that was sent out to the committee. In the last year the US has seen four fatal accidents due to polo, whereas England has only had two. Dr. Norregaard has also been in touch with Stefan Duma at Virginia Tech, who has a system for ranking helmets. They feel this encourages manufacturers to create better helmets because they want to be at the top of the list. This may be something to consider for polo. Mr. Rizzo noted that in the past there were two helmets that passed NOCSAE standards, but then the mandate was retracted. We need to make sure that the processing timeline allows manufacturers to be prepared. It was noted that there are two grants available to manufacturers to help them create a NOCSAE helmet.

Mr. Green, of the rules Committee, noted that he is concerned about instituting a rule which mandates a helmet that doesn’t currently exist. We may want to include wording like “if a NOCSAE Helmet exists, then there will be a mandate.” Another thing we need to consider is that we are asking the entire membership to purchase a new helmet. We also need to consider how this rule is going to be enforced and who will enforce it. It was suggested that we reach out to USEF to see how they first started enforcing the use of certain helmets. It was also suggested that we start with a policy before an official rule. We also need to determine what the penalty would be if a player does not comply with the mandate.

It was suggested that the committee consider starting with a lower ended mandate such as a helmet with a 3-point harness or following the British standard so that there is some crossover for players who play internationally. Another suggestion made was to host a helmet summit in which we could invite helmet manufacturers so that they could be part of the discussion.

V. RESOLVED: Mr. Coppola made a motion that we enforce a NOCSAE Standard Certified Helmet be worn by all players beginning June 1, 2020. The motion was seconded by Dr. Norregaard and passed unanimously.

VI. RESOLVED: Ms. Beal made a motion to adjourn the meeting. Mr. Coppola seconded the motion and the motion passed unanimously.

169

UNITES STATES POLO ASSOCIATION® STRATEGIC PLANNING COMMITTEE

Stewart Armstrong – Chairman

Committee Will Not Meet

170

UNITED STATES POLO ASSOCIATION® Tournament Committee Thursday, April 19 2018 at 2:00pm -3:00pm Embassy Suites, West Palm Beach, Florida

Committee Chair Executive Staff Mike Carney Carlucho Arellano Committee Staff Lindsey Ebersbach James Dodge

Members Steve Armour Edward Armstrong Stewart Armstrong Maureen Brennan Anthony Coppola Graham Bray Jessica Bailey Jennifer McLeavy James Newman Stephen Orthwein Jr. Peter Poor Charles Smith Daniel Walker Toby Wayman Melanja Jones

MISSION STATEMENT To promote the sport of polo in the United States through responsible consideration and recommendation for the approval of tournament matches and events. It is the Tournament Committee’s responsibility to preserve the history and tradition of the sport of polo; encourage interest in the sport of polo; elevate the standards of play; promote involvement and the overall vitality of the game; and stimulate the growth of tournament play at all levels by hosting USPA Sanctioned, Circuit, and National tournaments at USPA member clubs. The Tournament Committee promotes an emphasis on sportsmanship, fairness and safety, while expanding the opportunities for professionals, amateurs, umpires, clubs, sponsors and spectators. I. Call to Order

II. Approval of Last Meeting Minutes

III. Tournament Application Approval

a. Discussion and approval of 2019 National Tournaments- updated list to be provided

b. Discussion and approval of 2019 Sanctioned Applications (12 Goal and Above)- updated list to be

provided

c. Approval of 2018 National Youth Tournament Series Championship Application to Columbine Polo Club

IV. Open Comments

V. Adjourn

Mike Carney: [email protected] Carlucho Arellano: [email protected] Lindsey Ebersbach: [email protected] James Dodge: [email protected]

171

UNITED STATES POLO ASSOCIATION® Tournament Committee Thursday September 28, 2017 Skamania Lodge, Stevenson, Washington

Committee Chair Executive Staff Mike Carney Bob Puetz

Committee Staff Lindsey Ebersbach James Dodge

Members Steve Armour Edward Armstrong Stewart Armstrong Maureen Brennan Anthony Coppola Jessica Bailey Graham Bray Jennifer McLeavy James Newman Stephen Orthwein Jr. Peter Poor Charles Smith Daniel Walker Toby Wayman Melanja Jones

II. Approval of Last Meeting Minutes

III. High Goal Committee recommendation on Tournament Level

a. Lack of teams at 26 goal was the main motivation behind the recommendation, with team numbers for

2018 at 2 confirmed teams so far and nothing for 2019. When at 22 goal we have 5-6 teams that are

willing to sign up right now. There is some concern for the 20 goal but it stays at 20 goal and those are

sanctioned tournaments and USPA does not own those. The USPA isn’t concerned about diluting the 20

goal since they do not own those tournaments. The length of contract seems to be agreed upon at 3 years.

Both parties were open to lower time frames but said 3 would be optimal. There is also the perception

whether it is true or not that at the 26 goal level it is impossible to beat Valiente and by lowering the goal

level we will also reduce the impact of Cambiaso and Facundo playing together. The Committee would

be open to raising it back to 26 if there are enough team that want to increase the goal level after a few

years at 22. The goal of this committee is to maximize participation. If lowering the handicap will

172 increase participation than the Committee needs to make that move. Motion to lower the handicap to 22-

18 passes.

IV. Awarding of the 2019 US Open Polo Championship

a. USPA should work on taking control of this event. Bellissimo doesn’t want to have owners in charge and

this is stopping them from collaborating with the GCPC. The idea was brought forward that whoever is

awarded the Open should work on having a bigger social aspect with charity and community effort and

working together with the other club. IPC applied for all the 26 goal tournaments and GCPC only applied

for the Open. A motion to vote was made and IPC is awarded the Open for 2019.

V. Discussion on motions to the Board

a. I/I Circuit Events

i. Motion was made to approve the I/I Circuit Events

ii. Motion passes for the I/I Circuit Events

b. Women’s Arena Handicap

i. Motion made to approve the Women’s Arena Handicap

ii. Motion passes for the Women’s Arena Handicap

VI. Open Comments

VII. Adjourn

173 Tournament Name Clubs US Open Championship (18-22) IPC CV Whitney IPC Gold Cup IPC Butler Handicap IPC National Twenty Goal (16-20) Grand Champions America Cup Santa Barbara Monty Waterbury Aspen Valley Greenwich North American Cup Grand Champions Silver Cup Aspen Valley Greenwich Northup Knox Cup (12-16) New Bridge Continental Cup Eastern Challenge Grand Champions Heritage Cup Western Challenge Houston Regional Classic SW (14-10) Houston Regional Classic SE Regional Classic W Aspen Valley Bronze Trophy (8-12) Grand Champions New Bridge National Copper Cup Grand Champions New Bridge Charimans Cup Myopia National Inter-Circuit Sarasota Rossmore Cup Eldorado H Ben Taub Memorial Houston Association Cup (4-8) Grand Champions National Eight Goal Houston Delegates Cup Houston Grand Champions National Presidents Cup Grand Champions Regional Presidents Cup Santa Barbara Houston Grand Champions New Bridge National Amateur Cup (0-4) US Womens Open Championship IPC US Womens Open Handicap Houston National Commander in Chief Cup

Arena Tournaments US Arena Open (12+) Flying Cow US Arena Handicap Aspen Valley National Arena Chairmans Cup (9-12) Aspen Valley National Arena Delegates Cup (6-9) Nationa Arena Sherman Memorial (3-6) National Arena Amateur Cup (0-3) Orange County National Arena Challenge Cup (0-3) National Arena Commander in Chief Cup Texas Military USPA Womens Arena Open UVA USPA Womens Arena Handicap UVA

Sanctioned Tournaments International Cup (20-26) Grand Champions John T. Oxley (16-20) Grand Champions East Coast Open (16-20) Greenwich Pacific Coast Open (16-20) Santa Barbara Iglehart Cup (16-20)

174 Ylvisaker Cup (16-20) Joe Barry (16-20) Herbie Pennell (16-20) Robert Skene (12-16) Santa Barbara Keleen and Carlton Beal (12-16) Houston Pete Bostwick (8-12) New Bridge Tommy Hitchcock (8-12) New Bridge

175 2018 NATIONAL TOURNAMENT APPLICATION UNITED STATES POLO ASSOCIATION

9011 Lake Worth Rd. • Lake Worth, FL 33467 Phone: (800) 232-8772 • Fax: (888) 391-7410 www.uspolo.org • [email protected]

______Columbine Polo Club hereby applies to be the Host club for the Cecil Smith Cup/NYTS National Championship (Club Name) (Tournament Name) Tournament Information Goal Level: 0 - 4 (required) (12+ goal events must be approved by the Tournament Committee)

Expected Dates: 8 / 28 / 18 - 9 / 2 / 18

Do you intend to use USPA Professional Umpires? ‮ ‮X YES ‮ ‮ NO *If yes, please contact Maggie Mitchell for availability. Tournament Equine Welfare Representative: Kelly tischer

Do you intend to use the USPA Trophy Reimbursement Program? ‮ YES ‮ ‮X NO If no, address to send trophies: Contract Fee 50% of the contract fee is due within 30 days of the awarding of the event. Te balance of the fee is due no later than 30 days prior to the beginning of the event. Tournaments are normally awarded annually for the following year. Handicap Level Outdoor Fee Arena Fee ‮ Over 24 goals $5000.00 $500.00 ‮ 17-24 goals $1500.00 $500.00 ‮ 13-16 goals $1000.00 $500.00 ‮ 9-12 goals $750.00 $400.00 ‮ 5-8 goals $500.00 $300.00 ‮X 0-4 goals $300.00 $0 $200.00 ‮ Women’s Events $100.00 $100.00 Additional Tournament Information HOST TOURNAMENT COMMITTEE Please list members of the host tournament committee for this event: Chrys Beal, Amanda Snow, Robertito Zedda, Charles Smith

SPECIFIC TOURNAMENT CONDITIONS: Please list specifc tournament conditions that will be used for the tournament (ex.: instant replay, shoot-out, etc.) 2018 NYTS Rules

Insurance Requirements USPA Clubs must provide and maintain General Liability coverage (including liability coverage for club operations and participants in athletic or equine sports activities) with minimum limits of $1,000,000.00 each occurrence and in the aggregate, and with United States Polo Association, its subsidiary & afliated companies, directors, governors, ofcers, trustees, agents, employees, servants and volunteers included as additional insureds. Each USPA Club shall provide a certifcate of insurance confrming compliance with these insurance requirements.

USPA strongly recommends USPA Clubs purchase additional insurance coverage as necessary for all polo activities and business operations. 03/09/2018

CLUB DELEGATE SIGNATURE: Date:

TOURNAMENT COMMITTEE APPROVAL: ‮ ‮ YES ‮ ‮NO DATE OF APPROVAL/DENIAL:

176

UNITED STATES POLO ASSOCIATION® Women’s Committee Thursday, April 19, 2018 at 9:00 AM Eastern Embassy Suites ~ West Palm Beach, Florida

Committee Chair Committee Staff Erica Gandomcar-Sachs Lindsay Dolan

Committee Members: Chrys Beal Maureen Brennan Lesley Ann Fong-Yee Monica Ganley Meghan Gracida Stormie Hale Clint Nangle Arshia Rios Joanne Smicklas Julia Smith Lynn Thompson Gillian Young

MISSION STATEMENT To encourage and increase the participation of women in all aspects of polo, to improve the standard of women’s polo throughout the USA and to facilitate the communication and networking of women in polo all over the world. We will encourage all polo players to never compromise their integrity or dignity on or off the field.

I. Call to Order II. Approve previous meeting minutes. III. Open Comments IV. Adjourn

Teleconference Number: (800) 617 4268 Code: 87437005#

Erica Gandomcar-Sachs: [email protected] Lindsay Dolan: [email protected]

177

UNITED STATES POLO ASSOCIATION® Women’s Committee Thursday, September 28, 2017 at 9:30 AM Pacific Skamania Lodge ~ Stevenson, Washington

Committee Chair Committee Staff Erica Gandomcar-Sachs Lindsay Dolan

Committee Members Present: Chrys Beal Maureen Brennan Stormie Hale- ph Arshia Rios- ph Joanne Smicklas- ph

Guests Present: Steve Armour Stewart Armstrong Kerry Bloomgren Liz Brayboy Chip Campbell Catlin Dix Cristina Fernandez Amy Fraser Christy Hartman Lezlie Hiner Elizabeth Holson Ursula Lipari Marci Puetz David Ragland Coryelle Rogers Sheryl Sick Claudia Tornqusit Jesse Weaver

I. The meeting was called to order by committee chair, Ms. Gandomcar-Sach

II. RESOLVED: Ms. Brennan made a motion to approve the minutes from the April 21st meeting. The motion was seconded by Ms. Beal and passed unanimously.

III. A discussion was held regarding gathering content for the Women’s Committee Newsletter. The first newsletter went out in “This Week in Polo” in July. We need to look at a way to gather content for future newsletters. It is important to communicate to the membership all of the things going on with women in polo. It was suggested that we create some sort of form to gather content.

IV. Ms. Gandomcar-Sachs noted that she would love to know what the membership thinks of women’s polo as a whole. In the past there has been a perception that it is not as serious as men’s or mixed polo. We need to come up with a list of questions to either include in the USPA Member Survey or to send out separately. Mr. Armour noted that the US is setting a standard internationally in women’s polo which is great.

V. The 2018 Woman of the Year Award was discussed. The committee needs to start gathering nominations for the award. It was decided that the nomination process be opened up to the entire membership instead of just the committee. The committee will then vote on those nominated. A plan

178 also needs to be made regarding when and where this award will be presented. Ms. Gandomcar- Sachs feels it should be presented at either the U.S. Open Finals or during the Women’s Open.

VI. Ms. Beal announced that she would still love to see a girl’s division in the NYTS Championship. This year they did have an East/West Invitiational which included two girls on each team. These girls played hard and showed that they can compete with the boys.

VII. Ms. Gandomcar-Sachs lead a discussion regarding the 2018 Goals and Vision for the Committee. First of all we need to work with the clubs to try to get them to host more women’s tournaments. We need to ask the clubs to support their women’s tournaments and help to make them more prestigious. Ms. Brennan noted that there are still some issues with clubs using the women’s handicap and properly formatting their tournaments. It was also suggested that we ask clubs to have their women’s tournaments earlier in the season as opposed to at the end. It was suggested that the committee speak to Susan Stoval, who ran the Debbie Dollar Women’s Tournament at Eldorado for years and they regularly brought in twenty teams across the various flights.

International participation was discussed and the idea of putting together a team to play in three tournaments, the Cup of the Nations in Argentina, Coronation Cup in England and a game in the US. A policy and tryout format could be established to create this team. It was suggested that the WCT Finals be used as a tryout. Team USPA Players should be considered for this team, but alone they would most likely not meet the handicap requirement.

Ms. Gandomcar-Sachs presented the idea of hosting a Women’s World Cup in Denver in 2018. The plan is to host three to four teams including Argentina, England and Jamaica. There are currently six countries using women’s handicaps, so any of those could also be considered. The idea is that this would be run as a 16-18 goal tournament and the horse selection would be done in a draft format to make the playing field as level as possible.

VIII. It was noted that the committee needs to work on coming up with a rolling budget which would provide additional funds to the committee. Ms. Hiner suggested that if there are certain things we need money for to see if we could find a sponsor to match funds.

IX. Women’s Arena Handicaps were discussed, and Ms. Brennan noted that it is going to take some time to level out. This was the case with the Women’s Outdoor Handicaps as well.

X. RESOLVED: Ms. Brennan made a motion to adjourn the meeting. The motion was seconded by Ms. Gandomcar-Sachs and passed unanimously.

179 MARKETING LLC MEETING AGENDA

Thursday, September 28, 2017 @ 1pm PT

Board Chairman: Scott Walker

Board Members: Bruce Colley, Leighton Jordan, Christopher Dawson, Erica Gandomcar-Sachs and Robert Puetz – USPA Interim CEO (ex-officio)

Additional Attendees: Matt Baran

Call in: (800) 617-4268 Passcode: 7353113#

Agenda

• Call to order – Scott Walker • USPA documentary Update A Perfect Match will be aimed at a wider audience outside of the polo playing community. It will be submitted to Film Festivals, at these film festivals we will try to tie into the local polo clubs in the area.

• Short Films production update These have been airing on USPA Polo Network in between chukkers to promote our brand, the sport and learning to play. We are currently working on Western Horse into polo which focuses on how they make polo horses. Additionally, an Arena Polo short which will show the more approachable side of the sport.

• Club Videos These are used in the livestream and promote our clubs throughout the country. So far we have 15 club videos and they have gotten a lot of air time. The USPA has offered to spilt a budget of up to $5000 to help clubs make a promotional video but the clubs have complete creative control over the video.

• USPA Polo Network Metrics This is our first year hosting the livestream on our platforms and we have streamed 14 tournaments with 111 total games. The livestream has had 120k unique viewers. The past 19 games have been livestreamed on Facebook, YouTube and our website. The first game of the ECO was the biggest game and it had 10k viewers.

• Formation of Marketing LLC contributors The board has been broadened from 5 to 7 to help bring more attention to this area within the USPA. The Committee is looking to create a group of people involved in polo that have experience in this field to be contributors. They won’t be voting members, but their expertise will be invaluable.

• Global Licensing update on broadcast and commercials

How is Global Licensing spending180 their budget? They are spending it on marketing the brand and the sport to the consumer with global awareness of both the brand and the sport. Global Broadcasts have reached 5 Million Households thus far. We have a strong relationship with FIP for a 3-year deal to help bring global involvement from our licensees in India, China, and Thailand. Gladiator Polo has been huge so far and are looking to help continue that growth. Global Licensing is looking to get more involved in I/I NYTS and Team USPA to use a more authenticate side of the sport.

• New business Why don’t we have sponsors for the Open? We don’t control most of the assets of the tournaments so it’s difficult to sell the sponsorships. • Adjourn

181 MARKETING LLC MEETING AGENDA

Thursday, November 15, 2017 @ 4:30pm PT

Board Chairman: Scott Walker

Board Members: Leighton Jordon, Erica Gandomcar-Sachs, Scott Devon, Rosemary Wayman, Melissa Ganzi, Chris Green and Robert Puetz – USPA CEO (ex officio)

Additional Attendees: Matt Baran

Call in: (800) 617-4268 Passcode: 7353113#

Agenda

• Call to order – Scott Walker • Welcome new board members • Contact information – send to Matt Baran • Fall Meeting Minutes • Motion to approve minutes from Leighton and Rosey seconded • Marketing Budget update

Bob – We prepared a budget for 2018, based on the three-year rolling budget. Last year, we moved the Marketing budget over to Services, but still have their own MK line item. The board asked us to cut 5% (roughly 600k) from the USPA budget based on revenue projections from Global Licensing. For 2019, we will have to cut the overall budget by another 10%.

• USPA documentary Update

Philip Selkirk - We attended the 2017 AFM in Santa Monica, California. Katherine and I went through a vetting process with potential buyers. Katherine is preparing a report for AFM. The feedback was very positive from the community and are excited for the polo film. One important thing we realized is we have to stretch the film to 80-90 minutes. Another important piece, and we would be grateful if you could help, is the voiceover for the film. We would like to have a celebrity do the voiceover. The film will be done around Christmas time and the voiceover will begin after the holidays.

Erica – I have spoken to Dawn (Jones) regarding Tommy Lee Jones doing the voiceover and she is interested but would like a “one-sheet” for the documentary. 182

Scott – We are almost finished completing a letter that we can send out to potential celebrities.

Scott – Katherine, would you give us a recap of AFM?

Katherine – Before we went to AFM, I combed through the list of attendees and sent the trailer to potential buyers. There were a lot of positive responses from different backgrounds. We have narrowed the list down to a few strong contenders. I also have meetings lined up next week with potential sponsors for the premier. If you have any ideas on venues for the premier, please let me know.

Scott – The main takeaway is we are looking at a few proposals from potential buyers and we will make a decision.

Matt B – Send trailer link to the board

• Short Films production update • Plan for High-Goal

Bob – We need to think about the livestreaming of the games in Florida. Should we do every game? Or focus on the semis/finals? It’s important to focus on top plays and horses to drive social media engagement.

Melissa – It’s important to carve out the air time for the club, USPA, US Polo Assn, etc. To stay consistent with running different commercials.

Scott- We should reach out to Matthew and Shannon regarding sponsorships. What about the Marketing for the high goal season?

Matt B – We have a detailed marketing and communications plan for the season. It outlines the website, social media, livestream, and email marketing and how they all work together. I can share the plan with the board.

Scott – Speaking about sponsorship, what about Katherine at Selkirk? She is doing a fantastic job promoting the documentary, maybe we can have her work on sponsorship for the livestream.

• Global Licensing update • Open discussion

Chris – Based on the trailer, it seems the film isn’t only about high goal or celebrity. I hope that the film encompasses all aspects of polo.

183 Scott – We are on track with that message

• Adjourn

Scott – Motion to adjourn Bob – seconded

184

MARKETING LLC MEETING AGENDA

Thursday, January 18, 2018 @ 3:00pm ET

Board Chairman: Scott Walker

Board Members: Leighton Jordon, Erica Gandomcar-Sachs, Scott Devon, Rosemary Wayman, Melissa Ganzi, Chris Green and Robert Puetz – USPA CEO (ex officio)

Staff: Matt Baran

Call in: (800) 617-4268 Passcode: 7353113#

Agenda

• Call to order – Scott Walker • Approval of November Meeting minutes

Motion from Melissa, second from Erica

• USPA documentary

Matt/Scott - Katherine and Philip will be coming down on Jan 22 to review the film with USPA and USPA Global Licensing at the GL office in West Palm Beach. After Selkirk receives edits from both parties, they will go ahead and finalize the film. We are close to finalizing a deal with House of Films and they will take on the marketing of the film to potential buyers. Katherine is working to find potential locations for premiers based on clubs located close to film festivals. Bill Devane is on board to do the voiceover.

• USPA Polo Network

Matt – Our numbers are up 112% over this time last year. Average viewership through 9 games is at 4,189. We have been working closely with Mike and his team to elevate the experience. Dale is field side gathering information from teams and conducting player interviews. Toby is in studio doing the play-by-play. We are streaming on uspolo.org, Facebook and YouTube.

Rosey – I checked Morning Line and Frederic is not putting a link to the games that are livestreamed in the releases. We should work with him to include the link to the games.

Matt – I will reach out to Frederic after this call and work with him to get it added in.

185 Scott – It was brought to our attention on the EC call today there has been some negative posts on social media. Alex Webb seems to be the chief poster and attacks many members of the community: IPC, beach polo, Grand Champions, Polo Development.

Melissa – Alex Webb has a small number of followers on social media (600) and I’m not sure if it’s worth even responding.

Bob – what the EC is requesting, is for us to monitor the posts. Within a week or two, we do a featured article on the issues he brought up. Where we have been wrong, is when we try to defend ourselves for making a mistake – we should own up to it in the articles. EC wanted to bring this to the Marketing LLC and get their feedback.

Melissa – Some of the information he has is confidential. It would be good to find out how he is receiving the information and try and put a stop to it.

Leighton – It’s our duty as governors to protect the confidential information.

Scott – We should include some of the USPA Polo Network metrics in the weekly roll-up.

• Fantasy Polo on uspolo.org

Matt – Fantasy polo reached out to us and wanted the USPA to include a tab to their site from uspolo.org. This is a good way to grow viewership and create brand loyal fans of the sport.

Bob – It’s a fun way to engage more people. They run the fantasy side of it and we just include it on our website.

Rosey – I think it’s a great idea, they have 3600 active users for the Joe Barry Cup.

Melissa – My only concern with us being the national governing body and the gambling component.

Scott –There is enough support on the call to move forward to see if this is feasible for the USPA.

• High Goal Status

Bob – There are 11 teams in the Joe Barry and 13 teams in the Ylvisaker. Very good young player participation in the Joe Barry. A number of Team USPA players. The only information we don’t have is the number of 26-goal teams. The only official team entered is Valiente.

Melissa – I’m sure there is going to be more186 than one team, could be as many as 6 or 8.

• Sponsorship • Open discussion • Adjourn

Motion to adjourn by Rosey, seconded by Leighton

187

MARKETING LLC MEETING AGENDA

Wednesday, March 14, 2018 @ 3:00pm ET

Board Chairman: Scott Walker

Board Members: Leighton Jordon, Erica Gandomcar-Sachs, Scott Devon, Rosemary Wayman, Melissa Ganzi, Chris Green and Robert Puetz – USPA CEO (ex officio)

Executive Staff: Carlucho Arellano Staff: Matt Baran

Call in: (800) 617-4268 Passcode: 7353113#

Agenda

• Call to order – Scott Walker • Approval of January Meeting minutes

Approved by Melissa and seconded by Leighton

• USPA documentary Update

Scott – They are working on the Four Arts Private Screening on April 19th. We are still awaiting attorney approval for the House of Films Distribution contract and it should be signed in the near future. Bill Devane is no longer on board for the voiceover, so we are moving forward with Tom Zahner.

Melissa - Could we potentially use Toby Wayman?

Bob – We wanted to give him an opportunity, but the director is adamant about using Tom Zahner.

Erica – We paid Philip to do the documentary and we should have the final say in the movie.

Scott Devon – It would be best to check the contract to see who has creative control.

Melissa – We should have Toby and Mike Azarro read this week in the studio.

All – sounds good

Chris – Maybe we should wait and release the film we are happy with and not worry about the April screening. 188

Matt – I will send out the link to the entire board to watch and provide feedback next week.

• USPA Polo Network

Matt – Highlighted numbers from the Ylvisaker Cup o Ylvisaker Cup § Total Unique viewers – 205,000 § Average Unique viewers – 8,214 per game § Max Viewership – 17,821 per game o Added Rossmore Cup at Eldorado on March 25 to the livestream schedule § Governor’s Cup will be recorded and available on-demand o Added Champions Cup and Lions Cup to the livestream schedule § Still working out final schedule for livestream

• Fantasy Polo on uspolo.org

Matt – working with Fantasy Polo group, USPAGL and our attorney in Illinois to see if this is feasible for uspolo.org.

• CNBC Opportunity

Leighton – CNBC is looking to do a “shipsticks” type feature for polo. We would provide them with polo content -not just the game, behind the scenes type footage. Greenwich polo is a site they are familiar with and would like the USPA to provide the content. It will be national coverage with 60 spots. It will be a $75k buy from the USPA/USPAGL. I’m asking this committee to get behind this and put out exciting content about polo.

Scott – GL was brought in because they are our broadcast arm. The second part, is the money ask – what’s in it for them? We should have $250k slush fund for the Marketing LLC to handle these types of opportunities.

Bob – We should bring this to the EC to draw the line between USPA/USPAGL and who handles the content.

• High Goal Status

Bob – Global is producing the CBS show for the Finals of the Open. We do not know how many teams will enter the Open. Six teams are in the Gold Cup and seven in the Gracida. The 20-goal was heavily attended with 11 teams for the JB and 13 for the Ylviakser. Polo throughout Florida has been strong at GCPC, IPC, Santa Clara and other clubs.

Scott Devon – I hear the 20-goal was fantastic this year and the 26-goal only has a few teams.

189 • Open discussion

Bob – What type of meeting format should we do for the April Meetings? All – We should do an hour-long presentation highlighting video/visual projects we are currently working on.

• Adjourn

190

TO: USPA Board of Governors

Resolution On Behalf of the Junior Polo Committee

We hereby request that the existing USPA Junior Polo Committee Mission Statement is replaced with the revised Mission Statement below.

This request is endorsed by Chrys Beal on behalf of the USPA Junior Polo Committee.

Existing: To cultivate and promote junior polo throughout the United States by providing the organizational structure to support junior polo clinics, tournaments, and international competition. The program will utilize Regional Polo Center instructors, experienced Team USPA members, and other qualified instructors as mentors and clinicians. Junior Polo will also work with US Pony Club and other equestrian organizations to develop new playing members of the USPA.

Proposed: To cultivate and promote junior polo throughout the United States by providing the organizational structure to support junior polo training opportunities, tournaments, and international competition. The program will utilize USPA Certified Polo Instructors, experienced Team USPA members, and other qualified mentors and opportunities.

191

Junior Committee Meeting March 13, 2018 1:30 PM

Committee Chair: Chrys Beal Staff: Amanda Snow

Members Present Bill Kirton Brandon Alcott Margie Paur Charles Smith Nick Snow Tiger Kneece Haley Bryan

Guests: Carlucho Arellano, Jess Downey

I. Call to order and Approval of Minutes a. Mr. Kirton moves to accept the minutes. i. All in favor II. NYTS Update and Review of 2018 Changes a. Ms. Snow presented the Committee with the updates to the 2018 NYTS Program and the outcome of the Fall NYTS and Junior meetings. i. 37 Unique Host Clubs compared to 31 in 2017. ii. NYTS Championships in Denver iii. All-Girls Division at Championship Weekend iv. 2018 Rule Changes 1. NYTS Penalty shoot-out procedure 2. Increased number of All-Stars at larger tournaments 3. Best Playing Pony awarded at qualifiers 4. Qualifier deadline August 1 5. Realigned and renamed Zones v. Tournament Manager Training March 14 III. International and Local Youth Opportunities a. North American team to play in Argentina at the Cup of the Nations with Columbia, Argentina, South America, North American b. Possibility of an All-American 15&under tournament concurrent with the Cup of the Nations 1. Mr. Arellano explained they are looking at young players who go to school in the US. 2. Mr. Avendano offered housing for players. c. Mr. Arellano explained the concept of the All-Pro Polo League in Wellington, Florida the week of March 20, 22, 24. The 10 goal players will select their teams for the final match on the 24th. d. Mr. Arellano also presented the Westchester Cup July 28th Julia Arellano, Jeff Hall, Nic Roldan and possibly a 5 goal Team USPA player.

192 i. There is a possibility a junior Westchester Cup. ii. Mrs. Beal explained that most junior players are not eligible for Team USPA and asked who the target is for the Westchester and Argentina tournaments? Mrs. Beal also asked what the financial plan is for the tournaments? 1. Mr. Arellano clarified it will not be Team USPA members age group. And responded that he is working with the International Committee to receive a travel budget at minimum. There is a good budget for Westchester Junior Cup, but not yet for the Cup of the Nations Junior Cup. e. Ms. Snow mentioned that Team USPA is working with Polo Training Foundation on an initiative brought by the PTF Committee to host a practice with junior and Team USPA players. IV. Player Performance Analysis a. Ms. Downey presented the Player Performance Analysis Clinic Program overview. i. After several years of research at Auburn University’s Sports Medicine and Movement Lab, the clinic program is ready to launch. ii. The program consists of three parts to address the different principals of riding and swing. 1. Riding Analysis 2. Swing Analysis 3. Pre-Riding Warmup Exercises iii. Ms. Downey explained the benefits of PPA. 1. Able to offer individual videos with commentary and analysis 2. Cost effective way to pass this information to players across the country. 3. Being able to see swing progression over time is beneficial, especially for youth players. iv. Ms. Downey continued by explaining where the PPA program is currently. 1. 7 Elite Clinicians with 10 more in training 2. Utilizing Poloskilz.com website 3. Creating resources for instructors and clubs to use across the country even after USPA is not on-site b. Ms. Beal asked how the program is being used currently. i. Ms. Downey answered that 2018 is the first time that the PPA Clinic is being hosted by the USPA. There was a clinic at Eldorado and there will be one at Cornell and at NYTS Championships. V. YPO Grant Program a. Ms. Snow presented the idea of a YPO Grant Program to the Committee. i. Player Development receives continued requests for individual youth training and playing opportunity support. 1. Possibility of reallocating YPO money towards Grant Program since Team USPA donation string is being disbursed

193 ii. Form a subcommittee and outline eligibility requirements b. Mr. Smith agrees that it would be worth looking into. It is in line with our idea to help our young players at a younger age. c. Mr. Snow believes the success will be in how you outline the criteria and making it worthwhile for the youth players who receive the grant. d. Mrs. Beal asked approximately what the budget would be for the program. i. Ms. Snow answered that it is about $25,000. ii. Mrs. Beal believes it may be in line with opportunities that Mr. Arellano was describing and there is a need to form a subcommittee. 1. Mr. Kneece, Mr. Snow, Mrs. Paur volunteered to join the subcommittee. VI. National Team Concept a. Mr. Smith gave a brief overview of the USPA National Team Program concept. i. Mr. Baker came to Mr. Smith and Mrs. Bowman with ideas for a National Team concept and a white paper was developed. There would be four National teams, National team (high goal), FIP, Women’s, Youth. The program would develop coaches. A coach would be trained and allocated to each team to make the US more competitive in international competition. ii. Funding would come through AIPF. iii. Loosely based on training program seen in youth dressage. iv. All coaches in the US using the same philosophy so players can progress through the levels. b. Mr. Arellano believes that once the US begins doing well on the international state, it will create excitement and increase donations. The idea is to have all players on the same page in terms of coaching and style of play. c. Ms. Beal explained that the NYTS program does use a coaching program at Championships, and asked where the training for the coaches stands? i. Mr. Smith explained there may be a place in Polo Development to begin with the coach’s training since they have implemented training programs for instructors already. d. Ms. Bryan inquired what the timeline is for the development of coaches and the selection of teams. i. Mr. Smith responded that the timeline is pretty flexible depending on funding and long-term goals. There will be international opportunities that can be used to begin these programs. VII. US Junior Open Championships a. Mrs. Beal presented the US Junior Open concept to the Committee. i. It would need to be approved by the Tournament Committee with the possibility of the need for a variance. ii. Junior players would enter their own teams and it would be open to international teams. iii. It is not a high budget item. b. Mr. Arellano asked what the age limit would be.

194 i. Ms. Snow responded that juniors are defined as not having exceeded the 19th birthday before January 1 for NYTS. 1. There is a new USPA student membership with would include college students. c. Ms. Bryan believes it would be good to keep the requirements symmetrical with NYTS. d. Mr. Kirton expressed support for the US Junior Open, but inquired if it would be in addition to the NYTS program? i. Ms. Beal answered that it would be independent of the NYTS program. e. Ms. Bryan liked the idea of running it in conjunction with the US Open, but was concerned about the school schedules for students. f. Mr. Kneece expressed support for the tournament and with keeping the requirements similar to NYTS. He inquired if there is a timeline to launch the idea and where the tournament would take place. He did express concern for competing with the I/I program schedule and the location. g. Mrs. Beal believed September would be a good time, but Ms. Snow voiced concern over the tournament competing with NYTS Championships. h. Ms. Snow suggested June as a possible date since most clubs are playing during that month and players are out of school. It would not compete with many NYTS qualifiers. i. Ms. Beal discussed the possibility of 2019, and presenting at the April meetings. j. Mr. Arellano asked where the tournament would be held? i. Ms. Snow responded that any club would be able to host it. VIII. Mrs. Beal asked for a motion to adjourn. a. Seconded by Mr. Kirton.

195 2018 NATIONAL TOURNAMENT APPLICATION UNITED STATES POLO ASSOCIATION

9011 Lake Worth Rd. • Lake Worth, FL 33467 Phone: (800) 232-8772 • Fax: (888) 391-7410 www.uspolo.org • [email protected]

Expected Dates: 8 / 28 / 18 - 9 / 2 / 18

Do you intend to use USPA Professional Umpires? ‮ ‮X YES ‮ ‮ NO *If yes, please contact Maggie Mitchell for availability. Tournament Equine Welfare Representative: Kelly tischer

SPECIFIC TOURNAMENT CONDITIONS: Please list specifc tournament conditions that will be used for the tournament (ex.: instant replay, shoot-out, etc.) 2018 NYTS Rules

USPA strongly recommends USPA Clubs purchase additional insurance coverage as necessary for all polo activities and business operations. 03/09/2018

CLUB DELEGATE SIGNATURE: Date:

TOURNAMENT COMMITTEE APPROVAL: ‮ ‮ YES ‮ ‮NO DATE OF APPROVAL/DENIAL:

196

United States Polo Association Team USPA Committee Meeting February 22, 2018

Committee Chair: Jimmy Newman Committee Staff: Amanda Snow

Members Present Tom Gose Tommy Wayman Charlie Muldoon Owen Rinehart Jim Newman Mason Wroe Jesse Weaver Charles Smith Steve Armour Bob Puetz Adam Snow Carlucho Arellano

Guests Dan Coleman Melanja Jones Joe Muldoon Hayley Heatley

Mission Statement The mission of the Team USPA Committee is to enhance and grow the sport of polo in the United States by identifying young, talented American players and providing mentored training and playing opportunities leading to a pool of higher rated amateur and pro players and resultant giveback to the sport of polo.

I. Jim Newman called the meeting to order.

II. Arena Committee Proposal a. Mr. Coleman thanked the Committee for allowing him to present. Mr. Coleman requested the Committee focus more resources on developing arena players. He does not believe there will be a 10-goal American player on the grass in the near future, but sees the potential for possibly 4-6 goal arena players to make it to 10 goals. In the past year, more 4-6 goal arena players were raised to 6-7 goals. Mr. Coleman acknowledged that the primary focus of Team USPA is grass polo. The grass polo association and arena polo association merged as equals. Mr. Coleman concluded by asking the Committee to focus resources on arena play with the goal to increase quantity and quality of high goal arena players. He also requested Team USPA enter a team in the US Arena Open and Women’s Arena Open. Mr. Coleman told the Committee he believes creating high goal arena players will increase profile of Team USPA and the USPA as a whole. b. Mr. Newman thanked Mr. Coleman for presenting.

197 c. Mr. Armour asked Mr. Coleman if the Arena Committee is working with the Gladiator Polo concept. i. Mr. Coleman responded that the Arena Committee Budget is very small and their goal is primarily as an advisory committee. The Arena Committee revamped the Arena Handicap Committee to get Gladiator players adequately handicapped. ii. Mr. Puetz added, the USPA involvement with Gladiator Polo has been primarily with promotion, livestreaming, defining rules. The goal was to create a game for broadcast and the audience. The USPA tried to help get as many Team USPA players involved as possible – Costi Caset, Patrick Uretz, Geronimo Obregon, Jared Zenni, Felipe Viana, Santi Torres are all involved. There is a very strong effort to be as involved as we can in and keep USPA involved in it. iii. Mr. Coleman said the Team USPA Committee hasn’t done anything conscious to improve arena players but Team USPA members are involved in Gladiator Polo. d. Mr. Puetz suggested a subcommittee for Team USPA Arena play. e. Mr. Gose agrees that push for arena polo has been embraced and there is a need to focus on it. f. Mr. Coleman told the Committee that the majority of USPA members are arena players. g. Mr. Newman thanked Mr. Coleman for his proposal.

III. Ms. Snow presented the Committee with the plan for 2018 Team USPA tryouts. a. The players will participate in PPA, coached practices, lectures on finances and horse care and complete media training. The tryouts will be held in Aiken, SC and all players will stay together. IV. Ms. Snow presented the next topic for discussion, the future of the donation horse string. a. Ms. Snow explained to the Committee there may no longer be a need for the donation horse string. The horses were initially used for training in Sheridan, but the program has been cut and we no longer need to mount players for extended periods of time. b. Ms. Jones inquired where the horses would go. i. Ms. Snow responded that the horses would be rehomed. ii. Ms. Jones said the SBPRC polo school is looking for horses. iii. Mr. Puetz asked if they could be donated to an individual on Team USPA. iv. Mr. Gose asked if the correct direction for donated horses is now the AIPF. v. Ms. Snow responded yes to Mr. Puetz and Mr. Gose. c. Mr. Smith told the Committee that all the horses have been donated to AIPF then Team USPA to be used as needed. Over the period of time, Team USPA has re-gifted 20-30 horses to existing colleges and polo schools. This is a process that

198 is already in place. They will be sent to a Team USPA player, college or polo school. i. Mr. Armour mentioned that he did not realize the system was set up in that way. ii. Ms. Snow responded that the AIPF is set up to handle donation and lease process. d. Mr. Newman asked the Committee if they understand the process enough to vote on it. e. Ms. Snow called for a vote, All in Favor of dispersing the Team USPA Donation string 1. All in favor: All members in agreement 2. Opposed: 0

V. Update on Professional Player Meetings & New Initiatives a. Ms. Snow presented the takeaways from meetings in Indio, CA and Wellington, FL with professional players. i. 20 goal team in Wellington, access to good polo in America ii. focus on smaller number of players at a time, 30 current to 40 for 2018 iii. Creating on a loan program for horse purchases iv. Emphasizing on finding a mentor early on, like some players have with Santi Trotz v. Maintaining the current stipend program vi. Prefer to find the best playing opportunities in the US instead of Argentina b. Ms. Snow asked the Committee if they had any questions. i. Mr. Wroe suggested an invitation into the program instead of applying. This would allow the Committee to choose players of a higher level or with unique skills. ii. Mr. Gose suggested rearranging the budget to have more opportunities through YPO. c. Ms. Snow reminded the Committee there are 3-tracks, the professional, industry professional and executive. d. Mr. Armour told the Committee he is in favor of the low interest loan program. Two Team USPA members have purchased horses from his organization and it has worked out for him and the player. i. Mr. Puetz agreed with Mr. Armour, the USPA should work on creating a loan program. There are many details to work out, but it would be like a student loan. The players need these horses to improve. They cannot get mounted because they do not have the job and don’t have the job because they don’t have the horses. ii. Mr. Smith asked Mr. Gose about their experience with loaning money to Team USPA members. 1. Mr. Gose said he thought it would bring more players to look at horses. Remy Muller purchased two horses. He has time to pay it

199 off and can’t miss a payment. Justin Powers helped him out initially in planning. Green horses are important. We need to keep producing green horses for polo. 2. Mr. Smith mentioned to the Committee if decides to go forward there is history with this type of program and you can look at previous cases to see how it worked. 3. Mr. Armour detailed the arrangement he had. The player made payments while he had jobs and had a break period when they were in off season and maintained insurance on them. Jesse Bray purchased three horses from me and he plays them from 12 to 20 goal and has won several BPPs. You get paid in a timely manner and you receive the amount you wanted for the horse. 4. Mr. Snow asked how much they were paying for them. 5. Mr. Armour responded about $25,000 per horse. 6. Mr. Gose responded about $40,000 per horse, but they are Remy Muller’s two best horses. 7. Mr. Newman asked for any final comments. 8. In regard to the USPA loan program, Mr. Puetz mentioned that rather than individuals having to take on the risk of the payments be made, the USPA would take on the risk. The player would pay in full and the player pay USPA back. The idea is for more individuals to get loans and more people to sell horses to them at a fair price. iii. Mr. Smith asked if the Committee should look into the six points suggested by the players further. VI. Club Playing Opportunities a. Ms. Snow presented the idea of entering 12 goal tournaments at various clubs across the country. i. 50K at Grand Champions: Team USPA members come to the Committee with a team proposal and Team USPA helps with the entry fee of $10,000. Team USPA has entered teams the past two years. Felipe Viana proposed a team Julia Smith, Cody Ellis, Tomy Alberdi. 1. Ms. Snow called for a vote, all in favor of supporting this 50K proposal. a. All in favor: All Committee members in favor b. Opposed: 0 2. Mr. Gose asked if there is money in the budget to support this. a. Ms. Snow responded yes. 3. Ms. Snow was asked what the budget is for the stipend program - 100K budget for stipends for the year. ii. Ms. Jones suggested the Committee be very up front, Team USPA is paying the entry fee and the players cover their expenses. She mentioned that in the past she wanted a team for the 12 goal in Santa Barbara, but didn’t realize that Team USPA was only paying the entry fee.

200 iii. Mr. Gose was asked if another group of players wanted to play would the Committee support them as well. 1. Ms. Snow responded yes – their proposal would be considered equally. iv. Mr. Snow briefly explained the stipend program. It would be a grant based initiative, players would create a proposal to present to the Committee. This puts the pressure on the players. v. Mr. Rinehart said he is in favor of supporting these initiatives. vi. Mr. Wroe suggested if a group of players came with a co-sponsor, it might make the proposal more appealing to the Committee since it shows that the player took the time to lay the foundation and seek out support elsewhere. b. Ms. Snow presented other 12 goal opportunities to the Committee. i. Langdon Road Pro/Am – Ms. Snow explained that this opportunity would be offered to new members to come mounted to play and train with Mr. Snow and Mr. Rinehart. Team USPA would cover the entry fee. 1. Mr. Gose - in favor if there is money in the budget. ii. Mr. Armour mentioned that Houston has both a 12 goal or 8 goal opportunity. It would be comprised of 3 Team USPA members and a sponsor from Houston. The sponsor would cover the league fee or maybe split it with Team USPA. In the past, sponsors were upset with a four pro team coming and winning. 1. Ms. Snow continued that Houston Polo Club offered a 40% discount. Most Team USPA players are committed for the spring already, but there may be an opportunity with Kendall Plank for the fall. c. Mr. Puetz asked the Committee if the High Goal Committee has presented the idea to encourage sponsors to step up into a higher level of polo than they are currently playing. One idea that was discussed was incentivizing them to make the step up using Team USPA players. d. Ms. Jones presented to the Committee an idea to develop a relationship with a younger pro and a sponsor in Santa Barbara through the Pro Pool. Jesse Bray began playing with Justin Klentner in the 8 goal and has stepped up, playing all levels in Santa Barbara. He started as a patron who got on teams and now is a competitive organization in California. 1. Mr. Snow is in support. 2. Mr. Puetz is supportive if not cost prohibitive. e. Mr. Puetz presented an invitation to play in the Cup of the Americas by Canada. The USPA has been invited several times, but this year is a different opportunity. The USPA would split a team with Canada with Julian and Freddie Mannix. The USPA send two players. i. Ms. Snow mentioned that Jared Zenni and Costi Caset can mount themselves. The cost to mount one player is about $20,000. With Costi

201 and Jared, the team is too many goals – so it can only be one of those two. 1. Mr. Rinehart in favor of Costi Caset and Jesse Bray playing. Jesse has not been down to Argentina and Costi hasn’t had as many opportunities as Jared Zenni to play. 2. Mr. Snow mentioned that he is concerned about the difference in handicaps between the countries. a. Mr. Puetz responded that he will bring that point up when the National Handicap Committee meets. f. US Open Championship i. Mr. Newman and Ms. Snow presented the idea of having a Team USPA team in the US Open. 1. Ms. Snow mentioned that players here are interested, but it is last minute, so 2019 may be more feasible to allow for planning – and the handicap level goes down to 22 goals. 2. Mr. Puetz explained the concept of having a 17-goal max cap between two highest players. a. Mr. Rinehart not in support of 17 goal cap, but supports a strict American rule. 3. Mr. Puetz explained that it gives opportunities for 0,1,2 goal players but takes away opportunities for some for 3-6 goal players if they stick with the strong 20 goal combination in the middle. 4. Mr. Snow suggested they create a rule like in England, have the American rule. 5. Mr. Rinehart said they he would like the players to know they can get ½ team sponsorship and play. 6. Mr. Puetz suggested the Committee present using the old American rule to the Rules Committee. g. Women’s World Cup in Denver 1. Ms. Snow presented the Women’s World Cup in Denver as an alternate opportunity to competing in the US Women’s Open. The idea is to have Argentina, Commonwealth, England and USA enter into the Women’s World Cup. Team USPA members would play on the USA team, but would maybe mix with other high rated American players. It would be a platform for the National Team concept. It would cost approximately the same as Houston did in 2017. 2. Mr. Newman asked how much it costs to do the 50K 12 goal at Grand Champions. a. Ms. Snow responded that in total it is under 15K. 3. Mr. Snow expressed some support if this team would take the place of the Women’s Open team. Team USPA needs to have some opportunity for the girls.

202 4. Mr. Puetz mentioned there also may be an opportunity for female players to play in Argentina, but supporting a club in the US is also a good idea. 5. Mr. Rinehart asked if the players can find another ½ team to split it with. a. Ms. Snow responded that she will let the players know now so they are able to look for another half. VII. Mr. Newman adjourned the meeting.

203

Start Up & Enhancement Funding Teleconference

October 15, 2017

Present: Parker Scott, Tom WIsehart, David Wenning, Yaz Grotnik, Posey Obrecht, Amy Fraser, and Emily Dewey

I. Overview

Ms. Fraser welcomed the committee and thanked them for joining the call to award funds to the I/I teams. She outlined the I/I club tiering concept to the committee, which is used in house to give staff an idea of where teams stand as far as membership, coaching, fundraising, etc. Ms. Fraser explained the funds that are available from the Funding and Fundraising accounts.

Ms. Fraser acknowledged that a few teams had put in questionable requests. If approved for funds, those teams will be made aware of changes that need to be made to their requests:

- UMass applied for funds for a scoreboard and bleachers, which are not eligible items. The committee decided to approve the funds for UMASS, but require them to outline new items for the requested money - U Miami applied for 20 mallets. The committee decided to approve the full funding for UMiami, but limit them to 10 mallets and require them to use the rest of the funds on eligible items. - TAMU was advised to find a better quality saddle for their funding - Texas Tech was advised that they could only buy one set of balls with their funds, as per the guidelines

RESOLVED: Mr. Scott motioned to approve funding for all teams who applied, with the amended outlines of UMASS and Miami. Second, Mr. Wisehart. All in favor.

RESOLVED: Mr. Wisehart motioned to transfer the remaining unused 2017 fundraising funds to be utilized by the funding requests. Second, Mr. Grotnik. All in favor.

II. Meeting adjourned.

204

Start Up & Enhancement Funding Teleconference

January 6, 2018

Present: Yaz Grotnik, Tom Wisehart, David Wenning, Amy Fraser, Emily Dewey, Ali Davidge.

I. Fundraising Guideline Review

The committee met to discuss any edits to the 2018 guidelines they would like to make before accepting fundraising applications. The committee spoke about the current guidelines. It was agreed that the committee would continue to review requests on a rolling basis.

There was a discussion on what should be required of a team that applies for funding and fundraising. Mr. Wisehart stated that the program should not be giving money to teams that are not competing or otherwise actively involved in the I/I Program. Ms. Dewey asked how we determine that as sometimes teams can compete in a regular season, but have to pull out for various reasons. After a lengthy discussion the committee agreed on the following wording to be included in the guidelines:

To receive I/I S&E fundraising funds clubs must be active participants in the I/I program- including participating in the regular and tournament season. Clubs new to the organization will work with staff and be approved at the discretion of the committee.

II. Adjourned.

205

NHTC Open Seeding Teleconference February 26, 2018

Present: David Wenning, Philip Abel, Miranda Luna, Robert LynKeeChow, Bob Puetz, Kris Bowman, Amy Fraser, Emily Dewey, Ali Davidge

I. Wildcard Ms. Fraser reviewed the results of the Open Regional tournaments.

NORTHEASTERN REGIONAL: Gardnertown I 15 vs Yale 10

SOUTHEASTERN REGIONAL: Maryland 27 vs West Shore 4

CENTRAL REGIONAL: Houston 11 vs Prestonwood 6

WESTERN REGIONAL: Poway 12 vs CCPC 9

The committee discussed the teams that participated and the guidelines in place for selecting a wildcard team. It was agreed upon that there would be no Wildcard for the Open National Championship for 2018.

II. Seeding The committee discussed the regular season and tournament games for all of the Regional Champions.

RESOLVED: Ms. Luna motioned to seed the teams as follows- 1) Maryland, 2) Gardnertown, 3) Houston, 4) Poway. Mr. Wenning seconded. Motion approved.

III. Meeting Adjourned.

206

I/I Hardship Waiver Sub-Committee

February 26, 2018

Present: David Wenning, Tom Wisehart, Olivia Berube, Mike VanDerWerken, Miranda Luna, Tom Goodspeed (Ex officio), Megan Judge (Ex officio), Amy Fraser, Ali Davidge,

I. Montana State Player

Ms. Fraser shared that Erin Eisner of Montana State University had requested a hardship waiver. Ms. Fraser reviewed the case for the committee and answered questions pertaining to the player and her eligibility.

The committee discussed and agreed that the player met the requirements for the Hardship Waiver. It was noted down that the player had thought she had spoken to a representative in the fall, however, it had not been passed on to the appropriate people. Due to this the committee agreed to hear the waiver after the deadline as player had started the process at the correct time.

The committee passed Ms. Eisner’s request and she is eligible to play in the 2018 tournament season.

II. Adjourned.

207

NHTC NIC Teleconference

March 12, 2018

Present: David Wenning, Philip Abel, Bob Puetz, Robert LynKeeChow, Miranda Luna, Amy Fraser, Ali Davidge, Emily Dewey, Kris Bowman

I. Wildcard and Seeding

Ms. Fraser reviewed the results from the Regional tournaments. Several teams were brought up as potential wildcards for the NIC tournament. The committee discussed at length regular season games qualified games and compared in region and out of region results, and win/loss records.

The committee discussed the seeding of the teams. After the discussion there was a unanimous decision on seeding of the National Intercollegiate Championships.

RESOLVED: Ms. Luna, seconded by Dr. Abel, moved to award no wild-cards for the women’s division, and to approve the women’s seeding as follows: 1) Texas A&M, 2) UVA, 3) Cornell, 4) Cal Poly. Motion carried.

RESOLVED: Mr. LynKeeChow, seconded by Mr. Puetz, moved to award two wildcards for the men’s division including the University of Western Ontario and Southern Methodist University. Second, to approve the men’s seeding as follows: 1) Cornell, 2) UVA, 3) TAMU, 4) SMU, 5) Western Ontario, 6) Cal Poly. Motion carried.

II. Meeting Adjourned.

208

NHTC GNIS Teleconference

March 19, 2018

Present: David Wenning, Robert Lyn Kee Chow, Bob Puetz, Miranda Luna, Amy Fraser, Ali Davidge and Emily Dewey.

Absent: Philip Abel

I. Wildcard

The committee reviewed the results of the Girls’ Regional tournaments and regular season games. There was a discussion on whether or not a wildcard was warranted, and no wildcard cards were selected.

RESOLVED: Ms Luna motioned to not take any wildcards to the 2018 Girls’ Natioal Interscholastic. Mr. Wenning seconded. Motion approved.

II. Seeding

Discussion continued regarding seeding of the tournament, the following seeding was proposed: 1) Maryland, 2) CCPC, 3) Cornell, 4) Hillside.

RESOLVED: Ms Luna motioned to see as follows: 1) Maryland, 2) CCPC, 3) Cornell, 4) Hillside. Mr. Wenning seconded. Motion approved.

III. Instant Replay

Mr. Puetz reviewed the possibility of using Instant Replay at nationals for the semi final and final games. He discussed how it could be used and how they currently use it in outdoor. There were a few questions from the committee that Mr. Puetz answered. Mr. Wenning stated he spoke to Mr. Biddle and several coaches about instant replay and they were eager to try it. There was a short discussion about challenges. Ms. Fraser stated when final details had been coordinated between Mr. Puetz, Mr. Wenning and Mr. Biddle, the specs would be written out and distributed via email for the NHTC to vote on in the next week.

IV. Adjourned.

209

210

USPA Intercollegiate/Interscholastic Start-up & Enhancement (I/I S&E) Fundraising Guidelines

In 2013 the USPA Board of Governors approved the I/I Start-up and Enhancement Fundraising Program for Intercollegiate and Interscholastic Schools and Clubs. This document defines the I/I Start- up & Enhancement Fundraising Program’s intent and purpose, creates the priorities for this fund and outlines an application process. In short, the I/I Start-up & Enhancement Fundraising Program (I/I S&E) is designed to support projects that: • Support new I/I Programs • Enhance existing I/I Programs

I. The 2018 I/I S&E Fundraising Fund consists of $20,000 available to fund: Deleted: 7 Formaed: Font color: Red A. Costs associated with putting on a fundraiser, to include, but not limited to: Deleted: 3 a. Venue rental Formaed: Font color: Red b. Food/Caterer – if the food is to be purchased c. Merchandise d. Event insurance e. USPA Umpires f. Advertising promotion

B. Funds may not be used to reimburse:

a. Items purchased as ‘giveaways’ b. Silent Auction items c. Live Auction items d. Liquor

II. Application Guidelines This fund will be used as a tool to accomplish the USPA stated goal of supporting those I/I schools and clubs in need.

A. The club requesting funds must be a current USPA Club in good standing. B. The I/I S&E project must be aimed at the intercollegiate/interscholastic level. C. The I/I S&E project must benefit the greatest amount of polo players possible. D. A detailed explanation of the fundraising event, including an itemized list of requested Deleted: ¶ items, including costs, must accompany the application. The explanation must show expected profit.

E. Applications may be submitted using the online form under the fundraising page on the uspolo.org website, at anytime during the year. F. Applications must be submitted at least 4 weeks prior to the event, to ensure complete review by the committee.

211 G. All applications are reviewed by the I/I S&E Committee on a rolling basis and will be approved on a first come, first served basis. The committee reserves the right to have the program re-submit applications to include further detail or information. H. Funds are available for the calendar year. I. Individuals associated with the application must be available to answer questions concerning the request. J. The USPA will strive to distribute I/I-S&E funds across geographical regions of the United States. K. Distribution of I/I S&E funds shall be market driven, not pre-determined. L. D. To receive I/I S&E fundraising funds clubs must be active participants in the I/I program- including participating in the regular and tournament season. Clubs new to the organization will work with staff and be approved at the discretion of the committee. M.

III. I/I Startup & Enhancement Fundraising Approval Process A. USPA Staff will review applications to ensure that applications are complete and fit outlined criteria. Only completed and timely applications will be forwarded to the USPA I/I Supplemental Funding Sub-Committee, appointed by the I/I Chair(s) for evaluation. This sub-committee is responsible for review and endorsement of I/I S&E applications. Applications endorsed by the sub-committee will be forwarded to the USPA Executive Director for approval.

B. Funding of all I/I S&E applications will require the approval of the USPA Executive Director. The Executive Director approving I/I S&E funding will disclose any conflicts of interests and be required to sign the “USPA Disclosure Document” provided as an addendum to these I/I S&E Guidelines.

IV. Managing Funded Projects Approved I/I S&E funds must be utilized by the I/I S&E applicant within the calendar year of the date of the I/I S&E application approval, unless specified in the approved I/I S&E application; or unless a time extension is recommended by the Supplemental Funding Sub- Committee and approved by the USPA Executive Director. Any allocated funds not requested for reimbursement will remain in the USPA I/I S&E Fund for reallocation to other I/I S&E application funding requests.

The USPA will issue funding based on receipt of approved I/I S&E expenses with receipts submitted for reimbursement to the USPA and no I/I S&E funds will be issued “up front.”

V. Application Process The I/I Supplemental Funding Sub-Committee will receive and process applications throughout the year. The 2016 Fundraising requests will be received and approved on a rolling basis. Funding requests will be reviewed by the Supplemental Funding Sub- Committee and approval notifications will be sent if approved.

212 6) Sponsoring Club or USPA Committee endorsement: If an application is sponsored by a Club, then the Club Delegate should be listed in the application as either an applicant or at least listed as a reference complete with contact information. USPA Committee endorsements in the application must include the Committee Chair as either an applicant or reference; 7) Any additional comments and/or supporting supplements.

B. Use of IRS Form 1099 Also note that the United States Polo Association is required to issue IRS Form 1099 at the end of each calendar year according to rules set by the Internal Revenue Service. Issuance of a Form 1099 does not necessarily mean the funding amount is income that is taxable to the recipient. You need to make that determination which may require professional advice from your own tax professional. The United States Polo Association cannot offer such advice.

Form W9 will be required for submission along with the request for reimbursement. Please note that reimbursements can only be made to US Citizens or domestic corporations.

C. I/I S&E Fundraising application is available on the USPA website (www.uspolo.org) as an online form. The USPA accepts completed applications emailed in a PDF or MS-Word. All applications, I/I S&E Reimbursement forms and approved item receipts shall be submitted to:

United States Polo Association c/o Ali Davidge 9011 Lake Worth Road Lake Worth, FL 33467 [email protected]

(USPA I/I S&E Fundraising Guidelines Revised Feb 9,2018) Deleted: Nov 6, 2017

213

2018 USPA Intercollegiate Scholarship Program Requirements & Guidelines

In 2014 the USPA Board of Governors approved the USPA Intercollegiate Scholarship Program for Intercollegiate and Interscholastic Players. This document defines the USPA Intercollegiate Scholarship Program’s intent and purpose, creates the priorities for this fund and outlines an application process. In short, the USPA Intercollegiate Scholarship Program is designed to support players that: • Competed in interscholastic polo • Will be/are currently competing in intercollegiate polo

I. The 2018 USPA Intercollegiate Scholarship Fund consists of $24,000 available in six (6), $4000. Awards. II. Requirements A. Applicant must be a current USPA member in good standing. B. Applicant must be or have been an active team member of an interscholastic polo program, competing in at least two of four years of their high school career, with priority going to players who competed in their senior year, as proven by appearing on their team’s USPA official IS Team Roster and on USPA I/I Official Deleted: s score sheets for that team, in an official Qualified game, in which the Applicant plays, for each year. C. Attending a college or university with an existing intercollegiate polo program. D. Applicant must be an active team member of an intercollegiate polo program, as proven by appearing on their team’s USPA official IC Team Roster and appear on, at least 1 USPA I/I Official score sheet for that team, in an official Qualified game, in which the Applicant plays, in the current academic year. Current intercollegiate players must also meet the interscholastic polo requirement. E. GPA Requirement of: 3.0 F. In good standing with their college or university. G. Two non-relative letters of recommendation: a. One from a registered USPA Member attesting to students: Polo skills, horsemanship, sportsmanship and character b. One from a community member: ie: Teacher, employer, etc H. Essay: 250 words or less, describing a polo experience of choice

III. Selection Process A. Applications will be accepted between April 1 – May 31 of each year. B. Only completed applications will be accepted. C. Scholarships will be awarded at the start of the Spring Semester of that academic year. D. Awards will be chosen via a blind committee organized and chosen by the Scholarship Management Company. E. Players will be selected based on 1) Contribution to the sport to include: Playing ability, Horsemanship, and Sportsmanship. 2) Academics 3) Community Service & Character. The management company will utilize a weighted scale, provided by the USPA Intercollegiate Scholarship Task Force. F. Wait List

214 a. The selection committee will select 1-3 additional players, ranked in order, to be on a wait list should a scholarship opportunity open up prior to awards being handed out. Wait listed player(s) will need to go through the same verification process to receive their award.

IV. Renewable Deleted: Auto r A. Awards are renewable up to three years or until a bachelor’s degree is earned, whichever occurs first, on the basis of: 1. USPA Member 2. Active participant on the intercollegiate polo team. Recipient must be an Deleted: Applicant active team member of an intercollegiate polo program, as proven by appearing on their team’s USPA official IC Team Roster and appear on, at least 1 USPA I/I Official score sheet for that team, in an official Qualified game, in which the recipient plays, in the current academic year Deleted: Applicant 3. In Good USPA standing 4. In Good academic standing 5. GPA: 3.0 B. Red Shirting 1. Hardship cases of non-participating players will be reviewed on an individual basis. C. Team Eligibility 1. In the event a team or program folds during the time a scholarship award winner has received a scholarship, the scholarship will be honored for the first year, and a second grace year, to allow for the team to get re-organized or for the player to choose to transfer programs. D. Player Eligibility 1. If a player does not chose to be an active member of their polo program after the scholarship has been awarded, that player forfeits their scholarship and further awarding of said scholarship. 2. The player may re-apply following years.

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USPA Intercollegiate/Interscholastic Start-up & Enhancement (I/I S&E) Guidelines

This document defines the I/I Start-up & Enhancement Program’s intent and purpose, creates the priorities for this fund and outlines an application process. In short, the I/I Start-up & Enhancement Program (I/I S&E) is designed to support projects that: • Support new Intercollegiate Programs • Enhance existing Intercollegiate Programs

I. The 2018 I/I S&E Fund consists of $20,000 available to fund:

A. Items such as tack, equipment, mallets, balls, etc. B. Special “need” items to be approved on a case by case basis (i.e. advertising assistance for fund raising projects that help sustain a program). C. Equine Welfare equipment such as Kimsey Leg Brace, Rescue Glide (Cap $2000.00) D. All approved items must be reimbursable. E. The I/I S&E is not available to fund:

1) Travel Expenses. 2) Transportation of horses. 3) Arena/Horse Rentals. 4) Personal Items. 5) Clinics, Coaches, etc. 6) Arena Building/Improvements 7) Horse Care/Feed/Board 8) Team Jerseys 9) Helmets

F. Items purchased with USPA I/I S&E Funds are property of the approved club and are to remain with that club until the item is of no longer serviceable. USPA will commit to a fair and timely evaluation period once a complete application has been submitted. I/I S&E funding should be viewed as seed money to be combined with other self-raised funds to start and support I/I programs that will eventually be able to stand on their own. G. The USPA wants everyone in the greater polo community to know about the I/I S&E Program. The existence of the I/I S&E Program will be promoted using all available resources. Initially the USPA intends to use email and the USPA website to contact all I/I schools and clubs. H. The 2018 annual inflow cap of $20,000 limits the I/I-S&E fund. Outflows from the I/I S&E fund are not to exceed $2,000 per club/school/year.

II. Application Guidelines

216 This fund will be used as a tool to accomplish the USPA stated goal of supporting those Intercollegiate schools and clubs in need. A. The club requesting funds must be a current USPA Club in good standing. B. The I/I S&E project must be aimed at the intercollegiate level. C. The I/I S&E project must benefit the greatest amount of polo players possible. D. A detailed itemized list of requested items, including costs, must accompany the application. E. A cap amount of the following items has been issued: 1. Saddle - $800. 2. Mallet - $100. 3. One Box (10) of Arena Balls/ $160. 4. Complete Polo Bridle - $350. 5. Knee Pads - $120.

F. Individuals associated with the application must be available to answer questions concerning the request. G. The USPA will strive to distribute I/I-S&E funds across geographical regions of the United States. H. Distribution of I/I S&E funds shall be market driven, not pre-determined.

I. To receive I/I S&E fundraising funds clubs must be active participants in the I/I program- including participating in the regular and tournament season. Clubs new to the organization will work with staff and be approved at the discretion of the committee.

III. I/I Startup & Enhancement Approval Process A. USPA Staff will review applications to ensure that applications are complete and fit outlined criteria. Only completed and timely applications will be forwarded to the USPA I/I Supplemental Funding Sub-Committee, appointed by the I/I Chair(s) for evaluation. This sub-committee is responsible for review and endorsement of I/I S&E applications. Applications endorsed by the subcommittee will be forwarded to the USPA Chief Executive Officer for approval.

B. Funding of all I/I S&E applications will require the approval of the USPA Chief Executive Officer. The Chief Executive Officer approving I/I S&E funding will disclose any conflicts of interests and be required to sign the “USPA Disclosure Document” provided as an addendum to these I/I S&E Guidelines.

IV. Managing Funded Projects Approved I/I S&E funds must be utilized by the I/I S&E applicant within the calendar year of the date of the I/I S&E application approval, unless specified in the approved I/I S&E application; or unless a time extension is recommended by the Supplemental Funding Sub-Committee and approved by the USPA Chief Executive Officer. Any allocated funds not requested for reimbursement will remain in the USPA I/I S&E Fund for reallocation to other I/I S&E application funding requests.

The USPA will issue funding based on receipt of approved I/I S&E expenses with receipts submitted for reimbursement to the USPA and no I/I S&E funds will be issued “up front.”

V. Application Process The I/I Supplemental Funding Sub-Committee will receive and process applications between September 1st and October 1st. There will be deadlines and decisions made on an annual basis. Funding requests will be 217 reviewed by the Supplemental Funding Sub-Committee on or about October 15th. Approval notifications will be sent on or about November 1st.

A. The I/I S&E Application must include: 1) Reasons for needing funding; 2) How funds will enhance the program by increasing members; 3) A detailed list of items to be purchased with individual cost breakdown; 4) Acknowledgment of the responsibility to submit I/I S&E Reimbursement forms; 5) Sponsoring Club or USPA Committee endorsement: If an application is sponsored by a Club, then the Club Delegate should be listed in the application as either an applicant or at least listed as a reference complete with contact information. USPA Committee endorsements in the application must include the Committee Chair as either an applicant or reference; 6) Any additional comments and/or supporting supplements.

Form W9 will be required for submission along with the request for reimbursement. Please note that reimbursements can only be made to US Citizens or domestic corporations.

C. The I/I S&E application is available on the USPA website (www.uspolo.org) as well as from the USPA offices. The USPA accepts completed online submittal forms on or before the deadline. All applications, I/I S&E Reimbursement forms and approved item receipts shall be submitted to:

United States Polo Association c/o Ali Davidge 2132 Peter’s Way Aiken, SC 29805 [email protected]

(USPA I/I S&E Guidelines Revised March 19, 2018)

218 UNITED STATES POLO ASSOCIATION® Club and Membership Development Committee March 21st, 2018 1 PM EST

Committee Chair: Dennis Geiler

Attendees:

Committee Members: Denny Geiler, Tony Yahyai, Erik Wright, Ed Armstrong, Steve Armour, Bob McMurtry, David Ragland, Megan Judge, Melanja Jones, Staff: Justin Powers, Jessica Downey Guests: Tommy Wayman, Charles Smith

I. Call to Order

II. Approval of Fall 2017 Minutes

• Motion to approve the minutes, Steve Armour. Second by Bob McMurtry, Motion carries unanimously.

III. Old Business • Update: Polo Development Initiative Sub-Committee: Denny Geiler i. Denny Geiler: Added Julio Arellano, Tom Gose, and Mike Carney to the PDI Sub- Committee in 2018 1. 118 total applications including two join applications: a. Central Texas Polo Assn (3 USPA Clubs) b. Chicago Polo Assn (6 USPA Clubs) 2. Total requested over $1.2 Million 3. 2018 PDI Budget $662,000 ii. Melanja Jones: will a return of royalties as projected restore the previous budget cuts? iii. Charles Smith: there has been no indication so far that the 2019 and beyond budget would be changed based off an increase in royalties. iv. Denny Geiler: Finalized the evaluation process on March 14th; now into the awards approval process 1. Utilized Club Tiering again this year for the quantitative method of evaluation: 2. 14 clubs had upward mobility within the tiering including the following three that the Club Development team has supported from day one with club consultation: a. Detroit Polo Club: From tier 2 to tier 3; net increase of 8 rated and youth members in 2017 b. Farmington Polo Club: From tier 1 to tier 2: net increase of 5 rated and youth members in 2017 c. Franklin Polo Academy: From tier 2 to tier 3; net increase of 7 rated and youth members in 2017 v. Bob McMurtry: How are we using the tiering outside the PDI? vi. Justin Powers: We presented it at the Fall Club and Membership Administration meeting. Obtained great feedback from the discussion and support from USPA leadership. vii. Steve Armour: Tiering is being utilized in the club review process viii. Denny Geiler: Steve’s committee is looking at a review of the club classification for the fall meetings ix. Bob McMurtry: Is there an insurance benefit from being a USPA club? x. Steve Armour: As a member of the USPA (Individually) you get excess liability xi. Steve Armour: Finding that a lot of I/I programs are not “clubs” but rather teams. Club and Membership Administration Committee is working with I/I Committee to recommend

219 that I/I programs are registered as “teams” rather than “clubs” so that the insurance requirement doesn’t limit the growth of the program xii. Megan Judge: Discussed the limiting factors of insurance requirements. Steve agreed to discuss with Tony Tahyai, who has a background in commercial insurance, to discuss the insurance requirement while in Florida. • PDI Strategic Planning i. Justin Powers: PDI Strategic Planning working meeting to be scheduled during the USPA April Meetings in Florida to discuss the future of the program and how to improve the impact of the program on the grassroots of the sport ii. Bob Mc Murtry: Considering that Polo Development has a great many significant USPA programs and has one of the largest budgets, is there anyone on the strategic planning committee that represents Polo Development? iii. Charles Smith: Julio Arellano is a new member of the Polo Development Board and is also on the Strategic Planning Committee. It would be helpful if there was someone on that committee that had long term experience with the many programs administered by Polo Development. iv. Melanja Jones: Will reach out to the SP Committee Chair to inquire about adding members to the Committee • Update: Polo Development Intern Sub-Committee: Justin Powers & David Ragland i. David Ragland: 2017 saw an expansion of the Intern Program and the formation of the Intern Sub-Committee. We contracted with Intern Alumni Jenny Schwartz to help manage the program and develop metrics to evaluate the effectiveness of the program ii. Justin Powers: In total 14 individuals participated in the Intern program in some capacity ranging from Equine Management, Club Management, Marketing, Etc. 1. For 2018, Polo Development is currently working to secure 8 mentoring opportunities through summer internships at clubs across the country. All clubs have a Certified Instructor 2. Working with Amanda Snow to develop Team USPA opportunities in the internship program for Team USPA Candidates looking to participate in the Executive Branch or Industry Professional Branch of the program 3. Intern Alumni Highlights: a. Jenny Schwartz completed her first I/I season as the Director of Polo at Garrison Forest b. Megan Flynn assisted with the launch of the highly successful Texas Arena League c. Rob Elmendorf is currently working in Florida for Valiente (opportunity set up through Intern mentor Jennifer Williams) d. Savannah McFarland is a finalist for an Assistant Management Job in New England (Mentored with Team USPA member Branden Van Loon at Yale) 4. Further Development of the program: a. Expand the process of Revenue- Neutral Match Making. Work with Jewel and Matt Baran to see if we can post opportunities and seeking opportunities on uspolo.org site for individuals and mentors who have been vetted b. Attract Younger Collegiate Students for Internships so that they can go back to their college programs and assist with its development and sustainability iii. Erik Wright: We should be developing a curriculum for interns so the expectations can be managed for those mentoring interns and we expedite the overall program. iv. Justin Powers: We can discuss that with the sub-committee and develop the material v. Charles Smith: Team USPA has a base curriculum for Team USPA entry vi. David Ragland: Great suggestion from Erik, we can circle back with a plan to develop a curriculum pulling from CPI, Club Polo 101, and Team Material

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• Club Polo 101: Chicago Polo Association i. Denny Geiler: Reading Chicago Polo Association mission statement ii. Bob McMurtry: CPA is the result of a coordinated effort over the last 2.5 years between Polo Development LLC and a multitude of Chicago area clubs, facilities, and stakeholders. Encompassing virtually all the polo being played in the Chicago area. Two polo schools in the Assn. Has been a bit of a challenging to bring everyone together to cooperate under a single vision. Have seen recent success revitalizing polo in Chicago. The PDI Incentive money is key to getting the clubs to work together. Bringing people together to have more polo and better polo. The plan is to build on the successes of the individual clubs/ polo schools and strive to consolidate resources and efforts in the future within management, marketing, and facilities. Goals to develop a strong youth and arena focus. iii. Charles Smith: An tremendous accomplishment. Kris and Justin have supported, but takes a lot of volunteer support from leadership standpoint to pull it off iv. Justin Powers: Thank you to the HPC and CTPA for their direct and indirect support in the CPA program. I have learned a lot from Houston and CTPA over the years and have implemented a lot of their critical components in Chicago • Club Polo 101: Detroit Polo Club: Club Governance Update i. Justin Powers: Working with Detroit Polo Club to strengthen the organizational structure and bylaws of the club. Hopefully developing a model for other clubs to follow in the future IV. New Business • Measuring Success/ Health at the Club Level i. Denny Geiler: What are metrics that clubs use to measure the health of a club/ pulse of the polo community ii. Melanja Jones: I look at the levels of polo at an individual club and measure their success based on tangible dynamic members not just individual members. Individual Memberships are very misleading iii. Erik Wright: Agree with Melanja, how do we balance the 10-horse owner with the 2-3 horse owners? We need to qualify and reward retention iv. Justin Powers: Polo Development developed a white paper on measuring success in the sport of polo. I can share with everyone on the call and feel free provide me with insight and ideas to improve or amend. • Discussion about Growing and developing additional associations/ Cooperative Polo Development Agreements amongst clubs

V. Open Comments

VI. Next Meeting: Fall 2018

VII. Adjourn. Denny Geiler motion to adjourn.

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Chicago Polo Association Proposed Vision, Mission Statement, and Key Objectives

Vision Statement:

Chicago Polo Association: Bringing the greater Chicago Polo Community together to reestablish Chicago as a national presence in Polo

Mission Statement:

The Chicago Polo Association is a member Association of USPA recognized polo clubs, players, and field owners working in cooperation to increase the number and quality of polo players, clubs, schools, and tournaments in greater Chicago Area, while maintaining autonomous club and facility identity

Key Objectives: 1. Compile a centrally organized polo schedule to promote cooperation amongst clubs 2. Prioritize new player development through polo schools, marketing and outreach, and club polo based on the Step-Up Model 3. Establish a centralized management system to assist with the organization of club polo, tournaments, and overall association member Polo Experience 4. Organizing tournament polo at a variety of goal levels that best represent the membership makeup of the Association including: a. Low Goal b. 4 to 6 Goal; an emphasis on 6+ goal sponsor development c. 8 to 12 Goal d. Arena Polo e. Women’s Polo 5. Promotes and organizes tournaments to attract inter-circuit play in the Central Circuit 6. Develop a strong youth polo presence with participation in the USPA youth programs including: a. Middle School b. I/I c. NYTS

222

USPA Umpires, LLC – Minutes Board of Directors Meeting Teleconference March 5, 2018

Board Members: Britt Baker, Tom Biddle, Bob Puetz, Stewart Armstrong, Tom Gose, Graham Bray

Staff: Charlie Muldoon, Maggie Mitchell, Steve Lane, Bradley Biddle, Susan Present, Deb Ferro

I. Call to Order: 2:00 am EST

II. Minutes: Motion made and seconded to approve the 12/18/17 Board of Directors meeting minutes.

III. A/R Update: There are 6 polo clubs that are 90 days over due: Grand Champions, Banbury Cross, Twin Cities, Greenwich and Vancouver Polo Clubs. We will contact all these clubs to get payment. Susan Present, USPA CFO reported that Umpires, LLC financials look good at this time and are equable to the budget.

IV. Umpire Program Updates: Discussion regarding the “Jot Forms” which teams can submit if they are questioning a call or non call after a high goal game. Steve Lane would like the teams to submit the video of the play in question. The teams all have access to Dartfish. If there is not a video, there needs to be a box on the form the teams can mark indicating there is not a video. Tom Gose suggested we notify the teams that they all have access to Dartfish. Stewart Armstrong asked how other sports complain/dispute calls. Charlie Muldoon replied that typically the coaches can complain/dispute with a formal written compliant to the governing body. In England if polo teams have a dispute, they are required to put up $500 to have a meeting. If the team is correct, they get their money back; and if they are wrong the money is given to charity. In the NBA they have analysts who go over every play and put them in 4 categories. It was suggested we put out a composite score for umpires that itemize each of their calls. Britt Baker recommended we have a review process for the umpires after each game. Charlie Muldoon said that the umpires go to weekly meetings and they go over calls and non-calls from the past weeks games. We do get weekly foul reports from Dartfish with each team’s breakdown.

Maggie Mitchell reported that to date there have been 9 PUMP/8 tournaments played. At the end of February, over 450 games had been professionally umpired at over 15 clubs. There are 15 professional umpires in Florida, 7 in California and 1 at the Manila Polo Club in the Philippines. Spring and summer clubs have already begun to contact Umpires, LLC to hire professional umpires at their club.

223

V: Bob Delaney: Umpires, LLC has contracted former NBA referee Bob Delaney to be their advisor in 2018. He will speak with the umpires several times throughout the year and reiterate the importance of teamwork and game preparedness. Like muscles, you have to keep working on them. He will also speak to the teams and team owners. Bob Delaney says there are 3 teams on the field: the 2 playing teams and the umpire team. He spoke with the umpires on February 23 and club managers, etc. were also invited to attend. Action Item: Schedule a meeting with Bob Delaney and the high goal team players and team owners. It was also noted that the spectators don’t know the rules, so they get confused with many of the calls. When you are able to explain the rules to them, they usually are satisfied. Much of this is lack of communication.

VI. I/I Update: Bradley Biddle spoke on the importance of umpire radios at the I/I games thus far. They have really helped the umpires communicate and get the calls correct – the umpires find it much harder to officiate without radios. The I/I program is finishing up with the preliminaries and about to start the regionals. I/I was budgeted $250,000 and the program has spent $92,000 to date. They have lost a few I/I teams this year, which makes it hard to budget.

VII. California Boot Camp: Steve Lane reported on the Umpire Boot Camp he held at the Eldorado and Empire Polo Clubs in California, January 18 – 21. They had 7 attendees. They were in the classroom all day on Thursday, then put the guys out umpiring with our professional umpires Friday through Sunday. They ate meals together and talked polo for 4 days. One of the attendees Ricardo Barros wrote a very nice review of the Boot Camp for the USPA’s weekly roll-out. There are plans to conduct another Boot Camp in Houston in the spring, and one this summer at a club in the Northeast Circuit.

VIII. USPA Spring BOG Meetings (April 18 – 22): Informed the Board that our annual dinner is scheduled for Thursday, April 26 at Suri-West in Wellington.

IX: Rule Changes: Potential rule change was discussed: blocking/picking rule. Bob Puetz said the following rules changes were passed for 2018 regarding: knock-ins, penalty #5’s, ball hit over-the-board, player hitting in is off-limits. Charlie Muldoon spoke to the umpires in California and they said that these changes have really opened up the game and definitely improved the quality of the game. In regards to the Blocking Rule there are plans to test it this summer in Santa Barbara. Argentina would like it to be in the International Rules.

X. Open Topics: Regarding a potential lawsuit – no suit has been filed at this time. Graham Bray discussed some of the confusion of when a yellow and/or a red flag are given to a player. Stewart Armstrong asked if an umpire might warn players if someone is dangerous on the field. Charlie Muldoon replied that the umpire could tell the team captain or have the club manager approach the player in question. After the game the Host Tournament Committee should write a letter warning the player.

224 XI: Meeting adjourned at 3:25 pm EST

225

USPA Umpires, LLC – Minutes Board of Directors Meeting Teleconference December 18, 2017

Board Members: Britt Baker, Tom Biddle, Bob Puetz, Stewart Armstrong, Tom Gose, Graham Bray

Staff: Charlie Muldoon, Maggie Mitchell, Steve Lane, Bradley Biddle, Susan Present, Deb Ferro

I. Call to Order: 10:00 am EST

II. Minutes: Motion made and seconded to approve the 11/2/17 Board of Directors meeting minutes.

III. A/R Update: Wainscott Polo paid their outstanding balance from last summer - $12,000. Will continue to contact clubs with outstanding balances, which are over 60 days delinquent.

IV. Umpire Placement: Charlie Muldoon went over the list of professional umpires and said where each one be working, in either Florida or California. Will have a lot of rotation of umpires this winter. All the clubs are reporting an increase in the number of teams playing in 2018. Grand Champions must be required to use professional umpires if they are going to use International Rules. Eldorado Polo Club will also be using certified umpires for umpire training. Steve Lane will conduct a “Boot Camp” in California for umpire training for certified umpires in the area. Charlie Muldoon will personally contact all the professional umpires and discuss with them their expectations for 2018.

V: 2018 Rule Changes: Holding off to print Rule Book for 2018 – there are still changes for International Rules. The rule regarding knock-ins: when the ball goes over the boards (8 seconds to line-up) – this will apply to all polo. This does not have much opposition, as it will speed up the game and give the players more playing time. The Blocking Rule/Picking Rule – for knock-ins and Penalty 5’s: the marker cannot block the player hitting in. There has been opposition as some teams built teams around this “strategy”. A good rule as it was turning patrons into blockers not players. Maybe too late for 2018, but plans to change in 2019. Clubs could ask for a variance for 2018 – would be a good test for this proposed rule. This would need to be in the Rule Book that clubs could ask for a variance. A motion from Tom Gose to propose the Blocking Rule for 2019 and test it in 2018 with clubs requesting a variance. Graham Bray seconded the motion. It was unanimous in favor from the Board.

226

Tom Gose commented about complaints on the right-of-way rule. It is about safety and many feel that the game is getting more dangerous at the lower level. They need to pay attention to different levels of horsemanship and playing ability. Steve Lane said we need ways to get these rule changes out to the players. They could be included in the weekly “Roll Out” on the USPA website and possibly a video could be produced and put on the website as well. He has several umpire clinics scheduled the first part of 2018. He also commented that on the 2018 changes for Penalty 2’s and Penalty 4’s. The rulebook will be online and the books will be available as soon as possible.

VI. Budget: Bob Puetz reported that the Board of Governors voted to take an additional 10% from the 2019 overall budget. Hard to cut the budget for the Umpires, LLC as it has been the most important program start to present. Britt Baker suggested increasing our revenue – charge more for our services. Ton Gose commented that we could grow through revenue, as clubs are beginning to depend on professional umpires. In 2017, we started charging $500 to clubs for a PUMP/8 tournament – that was a good start. Susan Present said that our November financials were favorable.

VII. I/I Update: Bradley Biddle reported that they had 4 very successful I/I umpire clinics this past fall. He was able to observe and certify 33 umpires for upcoming I/I season. Bradley is revamping the certification process and improving the online testing as well.

VIII. UMP Program: Steve Lane reported that $71,340 has been given back to clubs through our Umpire Reimbursement Program for 2017. The remaining funds are being held until the clubs (Mashomack and Greenwich) pay their balance in full. iX: Meeting adjourned at 11:20 EST

227

USPA Umpires, LLC – Minutes Board of Directors Meeting Teleconference November 2, 2017

Board Members: Britt Baker, Tom Biddle, Bob Puetz, Stewart Armstrong, Tom Gose, Graham Bray

Staff: Charlie Muldoon, Maggie Mitchell, Steve Lane, Bradley Biddle, Susan Present, Deb Ferro

I. Call to Order: 1:02 pm EST

II. Minutes: Motion made and seconded to approve the 8/10/17 Board of Directors meeting minutes.

III. A/R Update: Discussion, regarding when does interest begin accruing on outstanding invoices. Susan Present explained that after the grace period of 45 days (after the invoices are sent out), the interest would start 30 days later. Accounting will email and mail the invoices to the clubs to cover both bases.

IV. Budget Reduction: Bob Puetz reported that after the Finance Committee met and looked at the numbers. They decided to cut the budget by 15%. Some argued that 15% was pretty drastic in such a short period of time, so they agreed to cut the budget 5% in 2018 and 10% in 2019. Polo Development would get the larger cut of the 5%, with Services a smaller portion. They agreed no cut for Umpires, LLC. They knew if they cut out the PUMP/8 Program, members would be mad, as more and more clubs are applying for USPA tournaments. $585,000 was cut for 2018 and $1.1 million for 2019. The goal is to keep the endowment principal intact, and use the investment income for all the USPA programs. Their goal is to have 18 million. Britt Baker thanked Bob Puetz for helping us keep our budget intact. We have promised a career path for our professional umpires, in addition to the fact that we have a shortage of umpires and need to keep an ongoing training program for the future. Our programs are really taking off, and we cannot afford to shave off any funding.

V: Board Introduction: Britt Baker introduce Graham Bray as the new member of the Umpires, LLC Board of Directors. He is currently the manager of Eldorado Polo Club in Indio, CA.

VI. Umpire Compensation: Hoping to have the professional umpires on salaries in the long term, maybe as early as 2019. There have been discussions with Risk Management regarding Independent Contractors vs. Full-Time Employees. At this time we require our umpires to carry their own medical insurance, but we do offer Worker Compensation Insurance to all our professional umpires. Tom Gose suggested looking into a insurance policy that would cover catastrophic injuries.

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VII. Accounts Receivable: Went over the A/R list – Banbury Cross, Greenwich, Wainscott, and Vancouver Polo Clubs were over 90 days. It was agreed that these clubs would be a “Flight Risk” for 2018 and will have to either pay a deposit or pay in full, before we will send them an umpire.

VIII. Boot Camp: Steve Lane reported on a very successful Boot Camp held in Aiken, SC in October. There were 4 attendees – they umpired games alongside of a professional umpire and attended classes where Steve would go over rules, procedures, and game videos of plays, calls and non-calls. All the participants were asked to write a letter saying why it was very useful for the opportunity to work along side of a professional umpire.

IX. Fall I/I Clinics: Bradley Biddle conducted four I/I Umpire Clinics in the fall. They were at Central Coast Polo Club, CA, Cornell University, NY, Virginia Polo Center, VA and Austin Polo Club, TX. All were very successful and well attended.

X. GoPros: All umpires have one and are required to wear them when umpiring a game. This will definitely help with eth “he said, she said” issues. Charlie Muldoon reported that the GoPro footage has already saved us several times in the last few months. This winter, the umpires will watch a tutorial on how to fully use the GoPro, such as the capability of downloading the video onto your cell phone. We have also found that just the sight of a GoPro on an umpire’s helmet keeps the unnecessary chatter down on the field.

XI. Team USPA: It was suggested that someone should speak to Polo Development, as many of the team players are getting yellow flags for unsportsmanlike conduct. This is a bad example to our USPA members.

XII. Lawsuit: Our attorneys are conducting depositions at this time – a lot of talking back and forth between councils. Trying to move this case to Florida. There are a lot of weak links in this case and it will be hard to prove a lot of the accusations.

XII. 2018 Season: Bob Delaney retired from the NBA and will be a consultant for the Umpires, LLC beginning in January. We will also use Terry Gregson, former head of the NHL Referees.

XIV: New Rules: Tom Gose suggested that we talk about Stewart Armstrong article that included “turning left” at our next meeting. First week of December, Charlie Muldoon, Bob Puetz, Stewart Armstrong and Tom Gose will all meet at the APP office (Argentina) for a Rules Committee meeting. Suggested rule changes: Change of procession when the ball is hit over the line, continuous play (no throw-in), and the blocking play.

XV: Meeting adjourned at 2:01 pm EST

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MINUTES of the USPA GLOBAL LICENSING INC. Board of Directors Meeting

April 23, 2017 USPAGL Office, WPB, FL 9:20 a.m. EDT

PRESENT: Gerry Aschinger, Thomas J. Biddle, Sr., Chip Campbell, W. David Cummings, George Dill, Duncan Huyler, Jack L. Shelton and Charles Weaver.

TELECONFERENCE: Bob Donahey

GUESTS: Angela Hollearn, Brian Kaminer, Matthew McCartin, Molly Robbins and Jim Scully.

BOARD MEETING

I. MEETING CALLED TO ORDER. GA called the meeting to order at 9:20 a.m. on Sunday, April 23, 2017. GA presided over the meeting.

II. Approval of the Minutes. The January 31 – February 1, 2017, and March 30, 2017, (teleconference) Board of Directors Minutes were distributed to the Board prior to the meeting. With no corrections, JLS moved to approve both meeting minutes. The motion was seconded by CC and passed unanimously.

III. ELECTION OF OFFICERS. GA read the nomination of 2017 USPAGL officers for re- election:

• Chairman – Gerry Aschinger • President/CEO – David Cummings • Secretary/Treasurer – Bob Donahey • COO – Michael Prince • CFO – Angela Hollearn • Sr. VP of Design and Product Development – Brian Kaminer • Sr. VP of Global Marketing – Matthew McCartin • VP of Business Development – Jim Scully • VP of Licensing – Molly Robbins

The board unanimously approved the slate of 2017 officers.

IV. FINANCIAL SUMMARY.

A. Financial Report. A financial summary and the financial statements for March 31, 2017, were included in the meeting package. AH gave a financial summary:

230 1. Total Assets were $24M. The Cash on Hand was $18.9M and 79% of total assets. Contract Receivables were $3.9M and 16% of total assets. AH reported that receivables decreased $975K compared to last month.

2. Total Liabilities were $9.7M. Royalties payable to the USPA were 80% of total liabilities or $7.7M of which $3.1M was paid in the month of March and the balance of $4.6M payable in May. Accrued taxes represented 10% of the total liabilities.

3. Total Equity was $14.2M. Retained Earnings were 89% of total equity at $12.2M. Net Income was $1.6M and paid in Stock/Capital was $2,500.

4. Total YTD 2017 Revenue was $10.4M - $1M less than budget. AH showed a nine-year graph of revenue stating March 31st YTD revenue was 28% of the 2017 annual budget. DC stated that JRA’s 4th Quarter 2016 revenue was $790K less than projected and represented the majority of the decline in 4th Quarter revenue received.

5. Total YTD 2017 Expenses. AH reported that YTD total operating expenses were $2.5M. The total operating expenses were $173K less than budget. USPA Royalties accrued for the 1st Quarter 2017 were $4.6M.

6. Gross Profits YTD were $7.9M and $839K less than budget.

7. YTD Net Income Before Tax was $3.2M and Net Income After Tax was $1.6M.

8. Payables/Contract Receivables. AH reported that payables were paid twice a month, staying current unless an invoice was received late. AH referenced the receivables due from Aydinli, stating that they were making their payments on time. DC referenced the written payment plan included in the meeting package executed by the newly-appointed Board of Directors by the Turkish government. AH said that a portion of the money from Premium had been received and the remainder would be considered bad debt.

9. Bad Debt. DC stated that Premium has committed to pay $24,500 of the past due balance of $53,333. Premium’s license agreement had been terminated and the balance would be difficult to collect. DC requested the board to approve writing off $28,333 for Premium and $4,375 for PT Efektif. The board discussed a bad debt write-off policy to allow management to write off uncollected debt without waiting until the next board meeting. The board agreed that a policy was not needed and that DC (CEO) had the ability to write off bad debt at his discretion if the amount was recorded in the financials in the month it occurred.

10. USPA Royalty Earnings 2017. AH showed several charts that compared 2017 YTD revenue, operating expenses and USPA royalties accrued for the same period 2016. DC explained why the royalties accrued in 2016 were greater than 2017 because of the high receivables in 2017. CC confirmed that royalties paid to the USPA were based on royalties received and not accrued.

11. 2017 Revised Budget. AH showed a chart listing the variances between the initial approved 2017 Budget and the revised 2017 Budget (included in the

231 meeting package). DC explained the revenue had been adjusted down $1.19M and expenses increased slightly due to the employment package of the newly hired COO. DC explained that two VP employees had been dismissed and the impact would not show until the latter part of 2017.

The board expressed concern about the impact of the economic conditions being experienced in the apparel industry, and therefore, the board unanimously approved the revised budget and the revised bonus agreements. CC and CW stated that management may need to revisit the budget in July based on the results of Q1 and Q2.

B. Deloitte Audit Update and Tax Returns. DC distributed the final audit report from Deloitte, indicating there were no changes from the draft in the meeting package. BD reported the committee had met with Kevin Joynt, reporting the audit report was an “unmodified or clean” audit which was the best audit to receive.

C. Aydinli Advertising Contribution Request to Waiver $325K. DC stated that the request came directly from the vice chairman of the new Aydinli Board. Aydinli’s management was provided additional capital to open 61 new U.S. Polo Assn. retail stores in 2017 and increase projected annual sales from 8% to 14%. They wanted to use the $325K towards advertising to generate the additional sales. DC gave the board three options to consider. After discussion, TB made a motion to allow management to make the decision as to what assistance, if any, is to be provided. The motion was seconded by JLS and passed unanimously.

D. Cash Reserve/Dividend Policy. DC reviewed the Dividend Guideline Chart as of March 31, 2017. After taking into consideration the cash on hand, current liabilities and cash reserve, TB made a motion to distribute $2M to USPA. The motion was seconded by GD and passed by majority vote. CC voted against the motion.

E. Insurance. AH explained that the D&O Insurance and Commercial Liability Package was up for renewal in June and reviewed the policy coverage. She reiterated that the D & O coverage was in combination with USPA and the commercial package was separate. DH stated the D&O policy had been extended until October and suggested that USPAGL may want to research what it would cost to find their own coverage.

F. Approval of the Financial Report. GA asked for the board’s approval of the financial report and it passed unanimously.

V. EXECUTIVE SUMMARY.

A. Business Overview – 1st Quarter 2017. DC reported that the apparel industry has not improved but rather weakened as some of the major department stores are for sale. He reiterated his focus on growing revenue, keeping expenses under control and generating revenue for the USPA.

DC said that his 2017 strategy was to continue the reinforcement of our connection to the sport, target the younger consumer, refine our advertising message to drive traffic to our e-commerce sites, add more fashion to our USPA collection, expand categories and build public awareness of the sport and the brand. He stated that there were 871 U.S. Polo Assn. retail stores worldwide.

232 DC stated his biggest concern was with the US licensee, JRA. They dropped from 82 stores to 74 and have discontinued opening more. The closure of Sears will have a big impact on JRA sales. He worries that JRA will try to off-set this loss of business by going down market.

DC asked each department head - Molly Robbins, VP of Licensing; Brian Kaminer, Sr. VP of Design & Product Development; Matthew McCartin, Sr. VP of Marketing; and Jim Scully, VP of Business Development, to give a 15- to 20-minute update on their department.

B. Contractual Commitments by Management 1st Quarter 2017. DC reviewed three agreements that had been executed from January through March.

The following contractual commitments were executed by management:

• Enabravo S.A. – added back luggage and reduced guaranteed minimums for 2017 and 2018, leaving both years the same as 2016.

• Sans Pareil – formal notice to discontinue use of DHM on eyewear after December 31, 2017.

• F.J. Benjamin – signed license agreement in January granting them rights to open U.S. Polo Assn. retail stores in Singapore, Malaysia and Indonesia.

C. Ratify Agreements Executed in 1st Quarter 2017. TB made a motion to approve the actions of management. The motion was seconded by JLS and passed unanimously.

VI. OLD BUSINESS.

A. Litigation Pending with PRL.

a. The PRL Claim – Improper Use of DHM on Store Signage. DC explained that USPAGL is in negotiations with PRL to reach an agreement on this matter. He expects that PRL may file a federal infringement claim before Judge Sullivan. DC referenced correspondence of a possible settlement, but PRL’s counter-proposal was unacceptable. DC stated that legal fees could range between $900K and $2M.

b. Other Legal Issues Pending. DC stated that the status of the other legal actions in France, Mexico and Turkey were unchanged. DC also referenced the legal reports for counterfeit and infringement matters, trademark registration and renewals globally.

c. JRA Grey Goods. DC stated that large quantities of JRA product was found around the world, e.g., Saudi Arabia, and too much time was spent dealing with these issues. DC stated that he may have to get more aggressive by sending a breach letter if he doesn’t get the matter resolved soon. The board was supportive.

B. Nantucket Whaler – Joint Venture. JS presented a PowerPoint presentation of the island of Nantucket and the existing retail shop. JS and DC discussed a joint venture relationship with Jeff Otis, Grand National of Canada. They want JO to develop the men’s line in the U.S. to establish the DNA of the brand and its positioning. JS explained

233 the different responsibilities of each party and the expectations were to license the specialty categories, such as women’s, kid’s, shoes, small leather goods, etc. DC informed the board that the USPA Executive Committee had approved the incorporation of two new entities: Authentic Brands Inc. as the holding company and NEWCO as a joint venture entity. GA lead the discussion and the board approved the development of both entities and to pursue the joint venture if it made sense. TB expressed his concern about adding a new project and taking management’s focus off the U.S. Polo Assn. brand.

C. USPA/USPAGL Marketing Agreement. DC stated that he had sent two revised letter agreements to the Marketing LLC and USPA and the agreements were never signed. The letter agreement outlined the duties and responsibilities of USPAGL as it related to marketing the sport.

D. Succession Plan. GA referenced the timeline in the meeting package stating that management followed the outline as laid out and the hiring of the COO was timely. He again welcomed Michael Prince and the board looked forward to working with him.

VII. NEW BUSINESS

A. Global Summit. DC announced the 2017 Global Summit would be held at The Breakers hotel in Palm Beach, Florida, on September 10-12, 2017. He mentioned the preliminary topics included the future of retail, elevating the brand, e-commerce challenges and opportunities, social media and product is key. We want the licensee to go away feeling the time was well spent.

B. FIP World Championship/Other Events. DC said the FIP World Championship would be held in Sidney, Australia, in October of 2017 at the Sidney Polo Club. USPAGL was the apparel sponsor and would broadcast the final on Eurosport.

DC also stated the U.S. Open Polo Championship would be shown on CBS prime network Sunday, April 30, 2017, at 2:00 p.m. following a golf tournament.

VIII. EXECUTIVE SESSION. The Board went into an Executive Session for approximately 45 minutes.

IX. OTHER BUSINESS. The next USPA Global Licensing Board of Directors meeting will be held the third week of July 2017 via teleconference. With no further business, the meeting was adjourned at approximately 1:30 p.m.

234 ACTION LIST FOR MANAGEMENT FROM BOARD OF DIRECTORS MEETING April 23, 2017

____1) Writing off $28,333 for Premium and $4,375 for PT Efektif.

____2) Revise the 2017 Budget with new income and expenses.

____3) Respond to Aydinli regarding the advertising waiver.

____4) Distribute $2M to USPA as a dividend distribution.

____5) Research cost of D&O insurance.

____6) Create new holding company and possibly a second entity and fund the acquisition.

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MINUTES of the USPA GLOBAL LICENSING INC.

ANNUAL MEETING OF THE SHAREHOLDERS USPA Global Office, WPB, FL Sunday, April 23, 2017 9:00 a.m. EDT

PRESENT: Gerry Aschinger, Thomas J. Biddle, Sr., Chip Campbell, W. David Cummings, George Dill, Duncan Huyler, Jack L. Shelton and Charles Weaver

TELECONFERENCE: Robert Donahey

GUESTS: Angela Hollearn, Molly Robins, Brian Kaminer, Matthew McCartin and Jim Scully

BOARD MEETING

I. CALL MEETING TO ORDER. GA called the meeting to order at 9:00 a.m. and presided over the meeting.

II. APPROVAL OF MINUTES. GA asked if there were any additions, corrections or omissions to the April 24, 2016, minutes distributed in the meeting package. With no changes, the minutes were approved unanimously.

III. TREASURY REPORT. DC reported that the audit committee had engaged Deloitte to perform the 2016 Financial Audit of USPAGL on October 14, 2017. A final copy of the 2017 Audited Financials was distributed to the Board. BD reported that the Audit Committee met with Kevin Joynt of Deloitte, Angela Hollearn and DC to review the audit findings. BD stated that Deloitte had issued an “unmodified” or clean report. CC inquired as to the Aydinli receivables and why they were not mentioned in the audit report. AH stated the receivables were noted in the management letter to Deloitte.

DC reported that Deloitte found no material misstatements with the financial reporting and the financial statements were presently fairly and prepared in accordance with GAAP. He said the audit fee was $55,500 plus expenses (estimated to be under $10K), a $2,000 increased compared to 2015. In addition, Deloitte charged $22,000 to prepare the federal,

236 state, and local taxes ($1,500 greater than last year). USPAGL was required to file a tax return in India with a cost of $3,500. DC stated that all money owed by the Indian government had been paid.

As of December 31, 2016, Total Assets were $18.7M and cash represented 70%. Total Liabilities were $6M and Stockholder’s Equity was $12.6M. Dividends paid to USPA were $2.4M.

Total Income for 2016 was $35.6M and Total Operating Expenses were $27.9M. Net Income before tax was $7.8M. The USPA earned $15M in royalties in 2016, and with a dividend of $2.4M, the USPA received a total of $17.4M in 2016.

In the opinion of management, the materials provided to the auditors fairly represent the financial conditions of USPAGL. This concluded the financial report. TB moved to approve the financial report and JLS seconded the motion. The motion passed unanimously.

IV. NEW BUSINESS.

A. Appreciation of Past Directors. GA welcomed Michael Prince as the newly hired chief operating officer and thanked all the Directors for their time and input while serving on the Board.

B. Shareholders Election of New Directors. GA stated that JLS has agreed to serve another three (3) year term, and he would be willing to stay on for another term as chairmen if the board agreed by exception by majority vote as he had served his three terms. GA announced that at the USPA BOG meeting, the governors had approved the nominations. CW moved to accept the nominees and the motion was seconded by TB. The motion carried unanimously.

C. Announcement of the 2017 Annual Meeting of Shareholders. GA announced the 2018 Annual Meeting of the Shareholders would be held at the same time as the 2018 U.S. Open Polo Championship at the USPAGL offices.

D. Other. There was no other business.

V. ADJOURNMENT. With no further business, the meeting was adjourned.

237 MINUTES of the USPA GLOBAL LICENSING INC. Board of Directors Meeting

Thursday, September 21, 2017 Teleconference 11:00 a.m. EDT

PRESENT: Gerry Aschinger, Bob Donahey, Chip Campbell, W. David Cummings, George Dill, Jack L. Shelton, Thomas J. Biddle, Sr., Charles Weaver and Bob Puetz.

GUESTS: Michael Prince, Jim Scully, Angela Hollearn and Jennifer Miller.

BOARD MEETING

I. MEETING CALLED TO ORDER. GA called the meeting to order at 11:00 a.m. on Thursday, September 21, 2017. GA presided over the meeting.

II. Approval of the Minutes. The April 23, 2017, Board of Directors Minutes were distributed to the board prior to the meeting. With no corrections, BD moved to approve the meeting minutes. The motion was seconded by TB and passed unanimously.

III. FINANCIAL SUMMARY.

A. Financial Report. A financial summary and the financial statements for July 31, 2017, were included in the meeting package. DC gave a financial summary:

1. Total Assets were $22M. Total Assets increased $3.6M due to the increase in receivables and cash on hand. The USB Select Treasury Institutional Fund 7-day and 30-day yield has been .84%. Interest earned YTD was $133K.

Total Liabilities were $7.9M. Liabilities increased $2M due to royalties earned by USPA.

Retained Earnings were $12.6M.

YTD Net Income after Tax was $3.3M. Net Income was $1.6M greater than budget.

Total YTD 2017 Revenue was $22.8M, $443K less than budget. DC explained that Arvind was up $582K, but Aydinli was down $501K, JRA was down $128K, INCOM was down $123K and Bonis was down $172K.

2. DC reported that Aydinli was up 22% in sales in Turkish Lira, but due to the 25% variance in the exchange rate between the Turkish Lira and the USD, royalties to USPA were down. Had the exchange rate stayed consistent with last year, the excess sales would have generated another $1.3M in royalties to USPAGL. DC stated that YTD revenue compared to last year is up $430K.

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Total YTD 2017 Expenses were $7.1M which was $315K under budget.

Gross Profits YTD were $16M, $118K less than budget.

Net Income before Tax was $5.1M or $1.4M greater than budget.

3. Payables/Contract Receivables. DC said that bills were paid on time. While referring to the Consolidated A/R Aging Summary Report, Yacai and Grand Billion’s past due balances were a result of the government’s requirement to register the license agreements with the Chinese government. Royalty payments could not be made until these agreements were recorded which takes approximately six months.

4. Bad Debt. DC stated that $195K was written off; $163K related to USPSGL wavering 50% of the Aydinli advertising contribution, $28K related to Premium’s balance due at termination of their contract and $1K relating to balance due from PT Efektif at termination.

USPA Royalty Earnings 2017. Royalties accrued to USPA were $10.9M, $1.4M less than budget. CC inquired as to how much of the royalties ($6. 3M) stated on the July balance sheet had been paid. DC said that $4.2M of the $6.3M had been paid. DC explained that $8.7M had been paid to USPA this year for 4th quarter 2016 and 1st quarter 2017. In addition, $2M was paid to USPA as a dividend in May 2017. The 2nd quarter royalty payment would be due in November.

5. Authentic Brands Financial Update. DC stated that a bank account with Fifth Third Bank had been established. The Stockholder’s Equity was $2,500. Total Assets were $121K which represented the purchase of the Nantucket Whaler trademarks. Liabilities as of July 31 were $130K and Net Income/(Loss) was ($11.9K).

B. Aydinli’s Request to Waiver $325K in Advertising Contribution. Due to the economic hardship in Turkey, Aydinli requested USPGL to waive the entire $325K. Per the approval of the board to allow management to make the decision as to what assistance, if any, will be provided. DC agreed to waive 50% of the advertising contribution fee as a good faith gesture and to maintain a good working relationship with Aydinli.

C. Arvind – Indian Government’s Accounting Rule Changes. DC reported that Arvind recently informed USPAGL that the Indian government has mandated a change in their accounting rules to be more consistent with USA’s GAPP accounting, specifically as it relates to products sold on consignment. Their new accounting rules require Arvind to record the sale of product on consignment with the retailer when sold to the end consumer. This is inconsistent with the license agreement which states royalties shall be paid on product when invoiced, shipped or paid. Due to this adjustment, Arvind is requesting an $850,000 credit. Arvind made an arbitrary adjustment to their books in early 2017 for their fiscal year 2016 without discussing with USPAGL or requesting an amendment to their agreement based on their new accounting rules.

239 USPAGL has confirmed with Indian counsel that the new accounting rule is legitimate and in effect. As a solution, DC is asking Arvind to restate their March 2017 adjustment for 2016 to comply with the license agreement and implement the new accounting rules going forward in April 2017. This request would minimize the financial impact on USPAGL.

D. Cash Reserve/Dividend Policy. DC reviewed the Dividend Guideline Chart as of July 31, 2017. After taking into consideration the cash on hand, current liabilities, cash reserve and the need to fund Authentic Brands via a promissory note, CW moved to not issue a dividend to USPA now. The motion was seconded by JLS and passed unanimously.

E. Approval of the Financial Report. GA asked for the board’s approval of the financial report. CC moved to approve the financial report as submitted. BD seconded the motion and it passed unanimously.

IV. EXECUTIVE SUMMARY.

A. Business Overview – DC reported that USPAGL was keeping its head above water. Financial performance YTD was slightly better than last year, but behind the 2017 budget that included a 6% increase in revenue. He explained there were two primary reasons: 1) the variation in foreign currency exchange, and 2) poor economic conditions in the U.S. He mentioned that 4th quarter sales 2016 were much less than anticipated, 1st quarter sales 2017 were down from last year, 2nd quarter retail sales 2017 were better – showing recovery – and 3rd quarter sales 2017 will be impacted by the recent hurricane. Fortunately, Gross Profits are only off $118K from budget.

DC stated that there are 876 mono brand retail stores.

B. New Business Opportunities. MP reported that he had visited many of our main licensees and was optimistic about the future. He stated that under the circumstances, the U.S. Polo Assn. brand was performing better than most brands. He saw opportunities in S. Africa, Australia, Scandinavia, Europe and China, not to mention that India and the Middle East would continue to grow. MP said that he was very pleased that the board had selected him as their COO and was committed to growing the business.

C. Broadcasting Update. DC talked about the 2015-2018 marketing strategy and the omni- channel approach to build public awareness. He stated that return on investment was important and, from the broadcasting chart, we are learning what works and doesn’t work. He stated that their strategy was focused on building impressions and reinforcing the connection between the brand and the sport. To be successful, a brand must invest in global broadcasting, event partnerships, global website, social media, and outfitting of USPA activities such as Team USPA, professional umpires, the NYTS program and intercollegiate and interscholastic activities. DC stated that the FIP relationship had proven to be successful with engaging our international licensees in Thailand, China, Europe and India.

DC referenced a viewership growth graph that showed TV viewership from 2013 to 2018. With the broadcasting of the FIP World Championship in Australia, 2017 viewership should reach 4.7 million households domestically and internationally. The goal in 2018 is to exceed 5.5 million households that view our sport and brand content.

240 D. Contractual Commitments by Management 2nd Quarter 2017. DC reviewed three agreements that had been executed from April through June.

The following contractual commitments were executed by management:

• Flyers Group – A new license agreement granting rights for children’s wear in the UK, Ireland, China and Thailand. Scandinavia was granted as a nonexclusive territory.

• Plutus (Amendment) – The Plutus agreement was amended to remove children’s apparel from their license agreement in the UK.

• Tom Tailor (Amendment) – The license agreement was amended removing children’s apparel from their license agreement.

• Litigation Fees in PRL Lawsuit - DC referenced a letter agreement written to JRA whereby USPAGL would cover 60% of the aggregate legal fees from Olshan Frome Wolosky, McDermott and Will & Emery law firms.

DC informed the board that JRA rejected the letter agreement. Their counter was to pay 25% of the aggregate legal fees of the two law firms. DC hopes to settle this dispute with PRL. If not, DC will be required to continue the negotiations as it relates to legal fees. After much discussion, the board approved management to negotiate the best deal possible and come back to the board for approval.

• Fifth Third Bank Account for Authentic Brands - DC authorized the opening of a bank account at Fifth Third Bank for Authentic Brands Inc.

E. Ratify Agreements Executed in 2nd Quarter 2017. TB made a motion to approve the Actions of Management. The motion was seconded by JLS and passed unanimously.

V. OLD BUSINESS.

A. Litigation Pending with PRL. DC referenced a draft of a settlement agreement included in the meeting package to resolve the USPA parties and PRL retail store signage lawsuit. He reviewed the sticking points of the agreement that related to the size and manner in which the DHM would appear on store signage, the restriction that the DHM logo could not be used on product in international classes 20, 24 and 27 (on home products), and the restriction agreeing to not use the DHM logo on website pages that do not feature USPA products. DC felt that an agreement could be reached on the usage of the DHM on store signage but the restrictions to not use the DHM on e-commerce sites could be a deal breaker. DC estimated the aggregate legal cost of both firms would be approximately $3 to $4 million. The board expressed concern as to the legal cost affiliated with this litigation and encouraged DC to settle the case if possible.

B. Nantucket Whaler Update. JS gave a brief update on the formation of Authentic Brands Inc. and the formation of Nantucket Whaler Trading Company LLC. After comparing the pros and cons of a joint venture, JS stated it was the consensus of management to pursue the joint venture with Jeff Otis, President and CEO of Grand National Apparel America Inc. (GNAA). CW asked JS to explain the benefit of bringing

241 Jeff as a joint venture partner. JS explained each party’s role in the joint venture, their responsibilities and their equity contribution. GNAA has resources that compliment Authentic Brand’s strengths, plus GNAA shared in 50% of the risk.

JS informed the board that Authentic Brands had entered into a license agreement with the prior owners of Nantucket Whaler allowing them to continue to operate the Nantucket retail store. JS referenced a timeline of tasks with deadlines so that he would be able to pitch the Nantucket brand to potential licensees in January 2018.

1. Formation of Authentic Brands Inc. DC explained Deloitte’s organizational structure of Authentic Brands Inc. and Nantucket Whaler Trading Company LLC. DC explained the funding of Authentic Brands from USPAGL and the acquisition of the Nantucket Whaler trademarks. He further explained the necessity of a $550,000.00 promissory note from USPAGL to Authentic Brands Inc. and how the trademarks and $375K in cash would funnel to the joint venture.

To complete the formation of Authentic Brands, DC explained the necessity of the board to adopt the bylaws contained in the meeting package and to execute a resolution to adopt the bylaws and appointment of officers. The board executed the corporate resolution dated September 21, 2017, appointing David Cummings as president and CEO, J. Michael Price as vice president and Angela Hollearn as secretary/treasurer.

2. Joint Venture Formation. (Nantucket Whaler Trading Company LLC). DC referenced the joint venture agreement included in the meeting package outlining the basic contents of the agreement. The agreement was between Authentic Brands Inc. and Grand National Apparel America Inc. (GNAA) and was for a term of five years with an automatic renewal of 12 months unless the agreement was terminated. He outlined the location of the offices to be in Florida, the roles and responsibilities of each party, budget and project plans, including management and distribution of profits.

3. Nantucket Whaler Trading Company LLC Operating Agreement. DC referenced this agreement and detailed how the internal operations would function including powers of management, compensation and reimbursement, member meetings, transfer of ownership, right of first refusal, buy-sell provisions, dispute resolutions, etc.

4. Five-Year Financial Forecast. DC referenced a five-year budget of income and expenses that related to Nantucket Whaler Trading Company LLC operations from 2017 to 2021. The strategy was to keep expenses to a minimum, produce an abbreviated branding book and a capsule collection to pitch the brand to potential licensees. The initial investment for the first two years was $570K. The business was projected to cash flow in the fourth year. Each party had committed to invest up to $500K in capital to launch this business. After presenting the Nantucket brand to potential licensees in early 2018, management would have a better idea as to the success of the brand.

JS informed the board that a license agreement had been executed with the prior owners to continue to operate the retail store on Nantucket Island. The presence

242 of this store on the island was critical because it added credibility and authenticity to the brand.

5. Promissory Note. DC explained the purpose of the note was to fund the acquisition of the Nantucket Whaler trademarks and provide operating capital for the business. The promissory note of $550K from USPAGL to Authentic Brands contains a five-year payback, allows draws as needed and accrues simple annual compounded interest at the rate of 2.25%. He stated that $50K would stay in Authentic Brands to cover operating expenses and the balance of $500K would be distributed over time to Nantucket Whaler as Authentic Brand’s equity contribution. GNAA would provide an equity contribution of $500K.

After much discussion as to how monies flowed from USPAGL to Authentic Brands to Nantucket Whaler, CC requested management to provide the board with a cash flow chart explaining how the intellectual property value will be assigned to Nantucket Whaler and how the cash from the promissory note would be distributed to Nantucket Whaler. Once the board was comfortable with this cash flow chart, they would vote on the execution of the joint venture agreement, the operating agreement for the LLC, and the execution of the promissory note. DC was asked to distribute this information as soon as possible.

C. Succession Plan. GA stated that he was not initially in favor of engaging Grayson or incurring the expense to develop a blueprint for the transition to Florida and the succession of DC. GA stated that Grayson’s blueprint proved to be most successful. Based on this experience, he recommended the board to engage Grayson to work with management to develop a plan to identify those steps necessary to grow the business to $2 billion in retail sales. This proposal would include the infrastructure needed to reach and manage this level of business as well as a timeline for the succession of DC from the CEO to the chairman position. A motion was made by BD for management to solicit a proposal from Grayson to include a timeline and their fee. The motion was seconded by TB and passed unanimously.

VI. NEW BUSINESS

A. Global Summit 2017. DC announced the 2017 Global Summit was postponed due to Hurricane Irma and was rescheduled for May 2018 at The Breakers Hotel in Palm Beach.

B. FIP World Championship/Other Events. DC referenced the dates of the XI FIP World Polo Championship in Sydney, Australia. As a sponsor, USPAGL’s marketing team will be hosting three fashion shows during the week and will broadcast the final championship match on Eurosport TV throughout Europe.

C. Other. CC addressed the board stating that he would be moving off the board in October as he had been nominated as the chairman of the USPA. He stated that he enjoyed his two-year tenure on the board of USPAGL and he complimented the board for their professionalism and manner in which they managed USPAGL business.

VII. EXECUTIVE SESSION. The Board went into an executive session for approximately 20 minutes to discuss Section V, Paragraph C - Succession Plan.

243 VIII. OTHER BUSINESS. The next USPA Global Licensing Board of Directors meeting will be held November 28 and 29, 2017, in West Palm Beach, Florida. With no further business, the meeting was adjourned at approximately 1:00 p.m.

244 ACTION LIST FOR MANAGEMENT FROM BOARD OF DIRECTORS MEETING September 21, 2017

____1) Write follow-up letter to Arvind regarding the suggested reinstatement of sales.

____2) Continue to settle the PRL litigation, if at all possible.

____3) Prepare a cash flow graph and explanation of how promissory note funds are distributed to Authentic Brands and to Nantucket Whaler and distribute to the board.

____4) Solicit approval from the board to execute the JV agreement, the operating agreement and the promissory note.

____5) Solicit proposal from Grayson regarding a succession and business plan.

245 MINUTES of the USPA GLOBAL LICENSING INC. Board of Directors Meeting USPAGL Office, WPB, FL

December 19, 2017 at 3:00 p.m. to 6:00 p.m. December 20, 2017 at 8:00 a.m. to 2:00 p.m.

PRESENT: Gerry Aschinger, Tony Coppola, W. David Cummings, George Dill, Jack L. Shelton, Charles Weaver and Bob Puetz.

TELECONFERENCE: Bob Donahey and Thomas J. Biddle, Sr.

GUESTS: Angela Hollearn, Brian Kaminer, Michael Prince, Molly Robbins, and Matthew McCartin. Others included Kevin Mullaney and Steve Goldberg with Grayson Company.

BOARD MEETING

I. MEETING CALLED TO ORDER. GA called the meeting to order at 8:00 a.m. on Tuesday, December 19, 2017. GA presided over the meeting.

II. Approval of the Minutes. The September 21, 2017, Board of Directors Minutes were distributed to the board prior to the meeting. With no corrections, JLS moved to approve the meeting minutes. The motion was seconded by GD and passed unanimously.

III. FINANCIAL SUMMARY.

A. Financial Report. A financial summary and the financial statements for October 31, 2017, were included in the meeting package. AH reviewed the balance sheet and income statements for October with the board. The following day, AH distributed the November 30, 2017, financials at the meeting. AH gave a financial summary slide presentation for both October and November:

1. Balance Sheet Report for November 30, 2017

Total Assets were $18.9M compared to $21.7M the same period a year ago.

Total Liabilities were $4.4M compared to $9.2M the same period a year ago.

Stockholders’ Equity was $14.4M compared to $12.5M the same period a year ago. Net Income was $3.8M and Retained Earnings were $12.6M.

2. Income/Expense Report for November 30, 2017

YTD Revenue was $35.6M, $590K greater than last year but $651K less than budget. AH explained that due to the currency disparity between the Turkish lira and the U.S. dollar, Aydinli experienced a 25% increase in Turkish lira, but under budget in U.S. dollars. Anticipated YE revenue was projected to be

246 $35.7M. N. America represented 34% of the total revenue followed by Aydinli at 32%. The top eight licensees generated 95% of the total revenue.

YTD Expenses were $10.5M, $21K more than last year and $1.5M less than budget due to the reduction in litigation fees. As of October, operating expenses represented 28% of total revenue resulting in a 72% gross margin.

Gross Profit/(Loss) was $25.1M, $569K greater than last year and $886K less than budget.

Other Income/(Expenses) were $18.4M, $3.9M greater than last year due to a $4M increase in royalties earned by USPA. The increase in royalties was due to lower than anticipated legal fees. AH pointed out that royalties may vary from one month to the next due to increases/decreases of receivables and defined expenses.

YTD Net Income/(Loss) before Tax was $6.6M, $3.3M less than last year and $879K greater than budget. Net Income was less than last year due to the increase in royalties earned by USPA.

YTD Net Income/(Loss) after Tax was $3.8M. $949K less than last year, but $1.4M greater than budget.

Dividends distributed to USPA year to date were $2M.

Bad Debt totaled $84K for 2017.

Receivables were $2.8M. $399K was 60 to 90 days past due. $506K of the $2.8M balance pertains to our new Chinese license which requires a final registration of the agreement with the Chinese government before the licensee is allowed to disburse the funds. DC stated that USPAGL Bills Payable are current.

USPA Royalties Earned as of November 30 were $18.5M, $4M greater than last year and $143K greater than budget.

3. Cash Reserve/Dividend Policy. DC referenced the dividend guideline chart stating that cash-on-hand exceeded the cash reserve policy. A motion was made by BD to defer the decision to disburse a dividend to the USPA until the February meeting. The motion was seconded by JLS and approved unanimously.

4. Licensee Audits. AH explained that seven licensees had been audited and $100,000 plus was recovered from monetary findings. CW inquired as to the number of years audited and what licensees would be audited in 2018. AH explained that these audits were for a three-year period. She said KTag, Tom Tailor, FutureHead, Aydinli and Accutime were scheduled to be audited in 2018.

5. Authentic Brands, Inc. Financial Update. Authentic Brands’ assets as of November 2017 are $286K, liabilities are $315K and net income/(loss) was $33K.

247

6. Nantucket Whaler Financial Update. AH reviewed the financials stating total assets were $275K, liabilities $144K, loss of $115K, expenses $115K and gross profit was a loss of $115K. The gross loss was $128K less than budget.

B. Approval of the Financial Report. GA asked for the board’s approval of the financial report. CW moved to approve the financial report as submitted. TB seconded the motion and it passed unanimously.

IV. EXECUTIVE SUMMARY.

A. Company Overview – DC reported that total revenue in 2016 peaked at $35 million wholesale sales. Year to date, 2017 revenues were $35.5 million. Management has given reasons for not meeting budget because of a poor economy, variations in exchange rates between local currencies and the U.S. dollar, shift in consumer buying habits from brick- and-mortar to e-commerce and the financial impact of two hurricanes, one in Texas and one in Florida where a large portion of JRA retail stores exist. All are legitimate reasons for the lack of growth. We believe these adversities have become the “norm” and new strategies should be adopted to grow the business regardless of these issues.

With the injection of new management and our goal to reach $50 million in royalties, management is doing a “reset or reboot” on how to approach our business moving forward. DC stated that new strategies and initiatives were being developed with the assistance of the Grayson company.

DC expressed optimism about the future and the company’s ability to reinvest in the brand. Licensees continue to open mono brand retail stores throughout the world as the economy is improving domestically and internationally. DC showed a graph depicting annual store openings since 2009. He said 130 stores were opened in 2017, a 16% increase over 2016.

B. Business and Operational Overview. MP stated he was very positive and energized about the brand, the company and USPAGL’s partners around the world. He stated the authentic connection to the sport of polo sets us apart from hundreds of other brands in the marketplace which gives U.S. Polo Assn. a competitive advantage. He said that he had visited our major licensees. Revenues for 2017 were $35.6 million, which is a 2% increase over last year. He felt these were good results, based on challenges and volatility of the marketplace. He reported the 2018 store openings were forecasted to include 100 new stores.

Departmental 2nd and 3rd Quarter Update. MP gave a brief regional update for North America, Middle East/Turkey, India, Europe, Latin America and Asia. MP reiterated the importance of broadcasting events to promote the authenticity of the brand as it relates to the sport. He continues to push our digital, e-commerce and social media initiatives to push traffic to the websites.

LEGAL. DC reported that the litigation between PRL and the USPA Parties was not resolved. To date, both parties have mutually agreed on terms to resolve the use of the Double Horsemen Mark on retail store signage by limiting the actual size of the Double Horsemen Mark compared to the font size of the word mark “US Polo Assn.” PRL is

248 adamant about restricting the use of the Double Horsemen Mark on home products. Negotiations regarding the home category is ongoing, but, if not resolved, proceedings before Judge Sullivan will commence.

DC referenced the litigation summary included in the meeting package which reflected the numerous trademark infringement issues, trademark registrations and renewals and counterfeiting and gray good issues. Due to the increased workload, management has decided to add a trademark specialist to manage our database rather than pay the New York law firm to perform these duties. The goal is to save approximately $200,000 in legal fees.

LICENSING. MR presented a PowerPoint presentation identifying growth opportunities, continued refinement of roles and responsibilities of her management team and the assignment of a new vendor for the global hologram program. She reviewed growth opportunities in each region while providing highlights of each licensee regarding new store openings, product development and best practices.

DESIGN. BK discussed product design and retail brand development which reflected his goals and accomplishments for 2017. BK emphasized the adding of value and recognition to the brand, increasing retail sales and achieving global brand consistency. BK explained how he achieved each of these initiatives. In 2018, design would focus on our larger partners and their unique needs, gaining momentum around key items for business drivers by providing seasonal design updates, focus on women’s, kids’, innerwear, footwear and accessories for revenue growth, drive women’s growth, pursue store design consistency and identify and form collaborations with other brands to enhance our brand and reach a younger consumer.

MARKETING. MM gave a PowerPoint presentation outlining his staff, strategic initiatives and accomplishments for 2017, identifying the U.S. Polo Assn. consumer, the digital campaign, seasonal support to the licensee regarding photography and toolkits for social media, global websites, events and global viewership growth in broadcasting. The outline marketing goals for 2018 which included an influencer campaign and media for those events to be broadcast on CBS, Eurosport and TVG. The goal was to raise the viewer growth from 4.4 million in 2017 to 5.5 million in 2018.

BUSINESS DEVELOPMENT. MP said that management continues to work closely with licensees to identify opportunities around product, stores and e-commerce. FJ Benjamin has opened stores in Malaysia, and new store concepts such as innerwear and kids’ have been opened in India.

MP summarized new opportunities in south Africa, Australia, and Scandinavia. He stated ongoing conversations were with Timex (world’s largest timepiece company), Marchon (third largest eyewear company) and China FX (footwear).

C. Ratify Agreements Executed in 2nd Half 2017. GA referenced two agreements executed from July to December.

The following contractual commitments were executed by management:

249 • FJ Benjamin (amendment) – Executed August 1, 2017, granting rights to the territory of Indonesia and clarifying nonexclusive rights to luggage/bags and footwear categories.

• Caprisa (Amendment) – Executed on August 16, 2017, to be effective as of January 1, 2018, that extends the license agreement through December 31, 2018, and grants nonexclusive rights to footwear.

• Fifth Third Bank – Michael Prince was added as a signator to the Fifth Third Bank, Commerzbank of Germany, ICIC India bank accounts and UBS investment accounts.

GD made a motion to approve the Actions of Management. The motion was seconded by JLS and passed unanimously.

V. OLD BUSINESS.

A. Change in Indian Accounting Standards. DC informed the board that the Indian government has revamped their accounting standards in April 2016, similar to the U.S. general accepted accounting practices (GAAP). This new standard requires Arvind to carry any inventory on consignment, e.g., product at department stores, on their balance sheet until the product is sold to the end consumer. The license agreement with Arvind states that royalties are paid when the product is sold, shipped or invoiced to the department store regardless as to when the product is sold to the end consumer. Arvind has requested a credit of $850,000 because of this inventory adjustment. This would be a one-time hit for USPAGL. Arvind made this adjustment in 2017 without notifying USPAGL. Management has requested a recalculation of royalties for the period April 1 through December 31, 2016, and apply the new accounting rule in 2017. The dollars owed USPAGL in 2016 should offset the one-time inventory adjustment in 2017.

B. Nantucket Whaler Update. MP announced that the recent photo shoot in Nantucket Island was successful even though it was conducted during a hurricane. He showed a sizzle reel promoting Nantucket Whaler and distributed a draft of the branding book. We anticipate the brand as being more elevated in price, with a rugged yet sophisticated feel for both men and women. Distribution options are being discussed. JS will be attending the Magic show in February to pitch the brand.

BK presented photographs of the clothing line showing the rugged and outdoorsy design of the Nantucket brand. MP stated the pitch kit to the trade would consist of a final branding book which reflected the DNA of the brand, physical samples of the collection and the packaging and labeling. In addition, there were ongoing discussions to finalize our relationship with the Whale and Dolphin Conservatory as a beneficiary and the development of a one-page website to complement the brand book presentation.

VI. NEW BUSINESS

A. 2018 USPAGL Preliminary Budget. MP is working with the Grayson Company to develop a strategic plan to reach $2 billion in global sales by 2025. Phase 1 includes the execution of a new global digital strategy focused on 1) e-commerce and social media, 2) building relationships with key licensees with a focus on accelerating growth opportunities, 3) maximizing the authenticity of the brand connection to the sport, 4)

250 protecting the brand globally, and 5) continuing to drive gross opportunities in women’s, kids’, footwear and accessories.

In reviewing the preliminary budget for 2018, MP noted: • The revenue was budgeted at $36 million which is up 2% versus 2017 forecast. • Total operating expenses before legal was budgeted at $11 million (including marketing). • Total legal expenses were budgeted at $3.8 million. • Total operating expenses were $14.8 million. • Gross profit was budgeted at $21.6 million. • Royalties budgeted to the USPA was $16.9 million. • Net income before tax was budgeted at $4.7 million. • Net income after tax was budgeted at $1.7 million.

MP stated that total operating expenses (including legal) compared to the 2017 budget was a $1.5 million increase. This increase included upgrading a designer position, adding a global summit, adding another broadcast event, a new global photo shoot, trademark litigation with PRL and employee benefits with the addition to the executive team.

MP felt growth opportunities pertain to India, Asian-Pacific and Turkey. He feels these partners will exceed expectations, and the new tax plan in 2018 will have a positive impact on net income. He stated 2018 risks to include political volatility in certain regions, currency exposure, headwinds in North America, PRL litigation and the Arvind credit request.

Nantucket Whaler Preliminary Budget. MP stated that revenue for 2018 was nominal, less than $5000. Expenses are budgeted at $177,000 with a net operating loss before tax of ($174,000).

MP requested approval of the preliminary budget to start 2018 projects, stating a final budget would be submitted to the board in February. CW moved to approve the 2018 USPAGL preliminary budget and the Nantucket Whaler budget. The motion was seconded by TC and approved unanimously.

B. Succession Plan. In closed session, Kevin Mullaney and Steve Goldberg with the Grayson Company presented the board with a compensation analysis and recommendation for the incumbent CEO’s elevation to chairman of the board. They explained that due to the complexity of the USPAGL business and its unique relationship to the parent USPA organization, their plan includes a transition/timing and action cadence that ensures the appropriate preservation and transition of key “institutional memory” as well as the relationship aspects of the business. Their report included objectives of the analysis, industry benchmarks of other chairman of the board positions, and the chairman’s responsibilities that are primary, shared and transitional. With the guidance of this information, the board of directors was able to determine the compensation of the incumbent CEO to the chairman position effective January 1, 2018.

C. Business Initiative 2025 Update. Kevin Mullaney and Steve Goldberg, engaged to assist management in developing business initiatives to reach $2 billion in retail sales, reviewed their preliminary findings. The project scope of their engagement was to define the business, determine the target consumer and what product USPAGL will offer, evaluate

251 the brand message, determine with whom the company will compete and what the company’s competitive edge will be relative to the competition. Part of this exercise included the analysis of the strengths, weaknesses and opportunities of the business (USPAGL) and for each licensee relative to their ability to achieve the “blueprint” established going forward. They reported that they met with eight of the top licensees, the senior management of USPAGL and hosted an on-site brainstorming session. They reported that the licensees were very appreciative of USPAGL’s services and support. Grayson noted that all licensees were under-penetrated in digital and social engagement with the consumer. They emphasized the importance of the brand’s connection to the sport of polo and the large potential in e-commerce. The findings will be presented at the next board of directors meeting in February.

VII. EXECUTIVE SESSION. The board went into an executive session for approximately 25 minutes to discuss Section VI, Paragraph B - Succession Plan.

VIII. OTHER BUSINESS. The next USPA Global Licensing board of directors meeting will be held February 27-28, 2018, in West Palm Beach, Florida. With no further business, the meeting was adjourned.

252 ACTION LIST FOR MANAGEMENT FROM BOARD OF DIRECTORS MEETING September 21, 2017

____1) Evaluate financial materials from Arvind and negotiate a settlement.

____2) Continue to negotiate the home litigation with PRL and conclude with settlement agreement.

____3) Create announcement of new CEO and Chairman as of January 1, 2018.

____4) Complete the Grayson Company strategic plan

253 UNITED STATES POLO ASSOCIATION American International Polo Foundation

Mission Statement:

The mission of the AIPF in particular, the Foundation is organized to foster national and international amateur competition in the sport of polo, related charitable and educational activities and to conduct any and all other activities as shall from time to time be determined appropriate in connection with the foregoing as are lawful for a not for profit corporation organized under the Illinois General Not For Profit Corporation Act of 1986, as amended from time to time

Materials to be provided at the meeting.

254

United States Polo Association Deferred Business

NO ACTION

255

United States Polo Association New Business

NO ACTION

256

USPA BOARD OF GOVERNORS MEETING April 19-21, 2018 Embassy Suites, West Palm Beach, Florida

COMMITTEE/ LLC/ EVENT LOCATION Wednesday, April 18 6:00 PM 8:00 PM Chairman's Cocktail Reception Museum of Polo

Thursday, April 19 8:00 AM 9:30 AM Armed Forces Committee Embassy Room 8:30 AM 9:30 AM Board and Staff Development Committee Boardroom 9:00 AM 10:00 AM Women's Committee Bronze Room 9:30 AM 11:00 AM Rules Committee Boardroom 11:00 AM 12:00 PM Club & Member Admin Committee Bronze Room 12:00 PM 1:00 PM Lunch Salon 4 1:00 PM 2:00 PM USPA Polo Development, LLC Salon 3 2:00 PM 3:00 PM Tournament Committee Boardroom 3:00 PM 4:00 PM Communications/ Marketing, LLC Salon 3 4:00 PM 5:00 PM Safety Committee Bronze Room

Friday, April 20 8:00 AM 9:00 AM International Committee Bronze Room 9:00 AM 10:00 AM AIPF Bronze Room 8:30 AM 9:00 AM Audit Committee Boardroom 9:00 AM 11:00 AM Finance Committee Boardroom 11:00 AM 12:00 PM Constitution Committee Bronze Room 12:00 PM 1:00 PM Lunch Salon 3&4 1:00 PM 2:00 PM USPA Umpires, LLC Salon 1&2 2:00 PM 3:00 PM Equine Welfare Committee Bronze Room 3:00 PM 4:00 PM Executive Committee Boardroom 4:00 PM 5:30 PM Pre Board Meeting Salon 3&4 7:00 PM PTF/USPA Awards Ceremony Pavillion IPC

Saturday, April 21 8:00 AM 1:00 PM USPA Board of Governors Meeting Banyan Room 1:30 PM 3:30 PM Board of Governors Polo Match Grand Champions

Sunday, April 22 3:00 PM USPA US Open Polo Championship Finals IPC

*Note: Dates and Times are subject to change Rev. 4/02/18