Uspa Board of Governors Meeting
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USPA BOARD OF GOVERNORS MEETING April 18-20, 2019 Embassy Suites, West Palm Beach, Florida DELEGATES/MEMBERS BOOK UNITED STATES POLO ASSOCIATION 2019 APRIL BOARD OF GOVERNORS MEETING Board of Governors Meeting Agenda ..................................................................................................Section 1 Secretary’s Report ..............................................................................................................................................Section 2 Treasurer’s Report ................................................................................................................................................Section 3 Finance Committee .........................................................................................................................................Section 4 Executive Committee ......................................................................................................................................Section 5 Arena Polo Committee ...................................................................................................................................Section 6 Armed Forces Polo Committee .................................................................................................................Section 7 Audit Committee ................................................................................................................................................Section 8 Board and Staff Development Committee .......................................................................................Section 9 Club and Membership Administration Committee .................................................................Section 10 Constitution Committee .............................................................................................................................Section 11 Equine Welfare Committee ......................................................................................................................Section 12 Handicap Committees..................................................................................................................................Section 13 High Goal Committee .................................................................................................................................Section 14 Horse Registry Committee .........................................................................................................................Section 15 International Committee ...........................................................................................................................Section 16 Nominating Committee ..............................................................................................................................Section 17 Rules Committee ..............................................................................................................................................Section 18 Safety Committee ...........................................................................................................................................Section 19 Strategic Planning Committee ...............................................................................................................Section 20 Tournament Committee .............................................................................................................................Section 21 Women’s Polo Committee ........................................................................................................................Section 22 Young Players Committee ..........................................................................................................................Section 23 USPA Marketing, LLC ......................................................................................................................................Section 24 USPA Polo Development, LLC ................................................................................................................Section 25 USPA Umpires, LLC - Britt Baker ..............................................................................................................Section 26 USPA Global Licensing ..................................................................................................................................Section 27 AIPF ............................................................................................................................................................................Section 28 Deferred Business ...........................................................................................................................................Section 29 New Business ......................................................................................................................................................Section 30 1 UNITED STATES POLO ASSOCIATION April Board of Governors Meeting Saturday, April 20, 2019 – 8:00 am Embassy Suites – West Palm Beach, FL I. Call the Meeting to Order – Chip Campbell, Chairman II. Secretary’s Report – Stewart Armstrong Section 2 Call of the roll of the USPA Board of Governors members present to determine a meeting quorum Motion: To approve the September 22, 2018 Board of Governors Meeting Minutes, as presented. Motion: To approve the minutes from the Special Board of Governors Meetings on November 5, 2018; January 21, 2019; February 28, 2019; and March 18, 2019, as presented. Motion: To approve Member Club actions, as presented (see handout). Motion: To approve the Secretary’s Report, as presented. III. Treasurer’s Report – Samuel Ramirez, Jr. Section 3 Motion: To approve the Treasurer’s Report, which includes the report of the Finance Committee, as presented to the Board at its meeting on April 20, 2019. IV. Finance Committee Report – Samuel Ramirez, Jr. Section 4 Motion: To approve the USPA Investment Policy as updated and endorsed by the Finance Committee at their meeting on April 19, 2019. V. USPA Global Licensing – David Cummings Section 27 VI. Reports and Resolutions by USPA Committees and LLCs A. Executive Committee – Chip Campbell Section 5 Motion: To ratify the actions of the Executive Committee as outlined in the Executive Committee Meeting Minutes, as provided. B. USPA Services Committee Reports 1. Arena Polo Committee – Daniel Coleman Section 6 2. Armed Forces Polo Committee – Karl Hilberg & Jake Flournoy Section 7 3. Audit Committee – Stephen Rudolph Section 8 4. BASDC– Peter Rizzo & Leighton Jordan Section 9 Motion: To approve the job designs for USPA Circuit Governors, Governors-at-Large and Lt. Governors, as presented. 5. Club & Membership Administration Committee – Steve Armour Section 10 6. Constitution Committee – Paul Jornayvaz & Charles Smith Section 11 • Large Purchase Policy Update 7. Equine Welfare Committee – Dr. Mike Manno Section 12 8. Handicap Committees – Section 13 • Outdoor Handicap Committee: Chris Stratemann • Arena Handicap Committee: Tom Goodspeed • Women’s Handicap Committee: Maureen Brennan Motion: To approve the proposed mission statements for the Outdoor, Arena, and Women’s Handicap Committees, replacing the National Handicap Committee Mission Statement, as presented. 9. High Goal Committee – Maureen Brennan Section 14 10. Horse Registry Committee- Stewart Armstrong Section 15 2 11. International Committee – Joseph Meyer Section 16 12. Nominating Committee – TBD (Constitution Committee) Section 17 13. Rules Committee – Chris Green Section 18 14. Safety Committee – Dr. Thorkild Vad Norregaard Section 19 • Report on 2020 Helmet Mandate. 15. Strategic Planning Committee- Stewart Armstrong Section 20 16. Tournament Committee – Michael Carney Section 21 Motion: To approve the Tournament applications, as presented (see handout). 17. Women’s Polo Committee – Erica Gandomcar-Sachs Section 22 18. Young Players Committee- Todd Thurston Section 23 Motion: To approve the Young Player Committee Policy, as presented. Motion: To approve the Young Player Committee Mission Statement, as presented. C. USPA Marketing, LLC – Scott Walker Section 24 D. USPA Polo Development, LLC – Stevie Orthwein Section 25 A.) Team USPA B.) Junior Polo C.) Club and Membership Development D.) I/I Motion: To approve the revised USPA Team USPA Committee Mission Statement, as presented. Motion: To approve the Team USPA Committee Policy, as presented. E. USPA Umpires, LLC – Britt Baker Section 26 VII. Deferred Business – Bob Puetz Section 29 Motion: To approve the International Committee Policy, as presented- Sam Ramirez/ Joe Meyer VIII. New Business – Bob Puetz Section 30 No action IX. Announcement of USPA Board of Governors/ Annual Meeting: • October 19, 2019 at the La Quinta Hotel in La Quinta, California • Fall GAL Election Update • RFP Livestreaming X. Adjournment IF YOU ARE UNABLE TO ATTEND, YOU MAY TELCONFERENCE IN WITH THE FOLLOWING TELEPHONE NUMBERS: 1 888 585 9008 806-734-039 3 UNITED STATES POLO ASSOCIATION® Secretary’s Report Stewart Armstrong, Secretary April 20, 2019 I. Announce a quorum of the Board of Governors is present at the Board Meeting II. Ratify the minutes of the September 22, 2018 Board of Governors and Annual Member Meeting III. Ratify the minutes from the Special Board of Governors Meetings on November 5, 2018; January 21, 2019; February 28, 2019; and March 18, 2019, as presented Board of Governor Attendance Report IV. Club Actions: List of Change of Club Classifications/ Club Actions recommended by the Club and Membership