Uspa Board of Governors Meeting

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USPA BOARD OF GOVERNORS MEETING April 18-20, 2019 Embassy Suites, West Palm Beach, Florida DELEGATES/MEMBERS BOOK UNITED STATES POLO ASSOCIATION 2019 APRIL BOARD OF GOVERNORS MEETING

Board of Governors Meeting Agenda ...... Section 1 Secretary’s Report ...... Section 2 Treasurer’s Report...... Section 3 Finance Committee ...... Section 4 Executive Committee ...... Section 5 Arena Polo Committee ...... Section 6 Armed Forces Polo Committee ...... Section 7 Audit Committee ...... Section 8 Board and Staff Development Committee ...... Section 9 Club and Membership Administration Committee...... Section 10 Constitution Committee...... Section 11 Equine Welfare Committee ...... Section 12 Handicap Committees...... Section 13 High Goal Committee ...... Section 14 Horse Registry Committee...... Section 15 International Committee ...... Section 16 Nominating Committee...... Section 17 Rules Committee...... Section 18 Safety Committee ...... Section 19 Strategic Planning Committee ...... Section 20 Tournament Committee...... Section 21 Women’s Polo Committee ...... Section 22 Young Players Committee...... Section 23 USPA Marketing, LLC...... Section 24 USPA Polo Development, LLC ...... Section 25 USPA Umpires, LLC - Britt Baker ...... Section 26 USPA Global Licensing...... Section 27 AIPF...... Section 28 Deferred Business ...... Section 29 New Business...... Section 30

1 UNITED STATES POLO ASSOCIATION April Board of Governors Meeting Saturday, April 20, 2019 – 8:00 am Embassy Suites – West Palm Beach, FL

I. Call the Meeting to Order – Chip Campbell, Chairman

II. Secretary’s Report – Stewart Armstrong Section 2 Call of the roll of the USPA Board of Governors members present to determine a meeting quorum Motion: To approve the September 22, 2018 Board of Governors Meeting Minutes, as presented. Motion: To approve the minutes from the Special Board of Governors Meetings on November 5, 2018; January 21, 2019; February 28, 2019; and March 18, 2019, as presented. Motion: To approve Member Club actions, as presented (see handout). Motion: To approve the Secretary’s Report, as presented.

III. Treasurer’s Report – Samuel Ramirez, Jr. Section 3 Motion: To approve the Treasurer’s Report, which includes the report of the Finance Committee, as presented to the Board at its meeting on April 20, 2019.

IV. Finance Committee Report – Samuel Ramirez, Jr. Section 4 Motion: To approve the USPA Investment Policy as updated and endorsed by the Finance Committee at their meeting on April 19, 2019.

V. USPA Global Licensing – David Cummings Section 27

VI. Reports and Resolutions by USPA Committees and LLCs A. Executive Committee – Chip Campbell Section 5 Motion: To ratify the actions of the Executive Committee as outlined in the Executive Committee Meeting Minutes, as provided.

B. USPA Services Committee Reports 1. Arena Polo Committee – Daniel Coleman Section 6

2. Armed Forces Polo Committee – Karl Hilberg & Jake Flournoy Section 7

3. Audit Committee – Stephen Rudolph Section 8

4. BASDC– Peter Rizzo & Leighton Jordan Section 9 Motion: To approve the job designs for USPA Circuit Governors, Governors-at-Large and Lt. Governors, as presented.

5. Club & Membership Administration Committee – Steve Armour Section 10

6. Constitution Committee – Paul Jornayvaz & Charles Smith Section 11 • Large Purchase Policy Update

7. Equine Welfare Committee – Dr. Mike Manno Section 12

8. Handicap Committees – Section 13 • Outdoor Handicap Committee: Chris Stratemann • Arena Handicap Committee: Tom Goodspeed • Women’s Handicap Committee: Maureen Brennan Motion: To approve the proposed mission statements for the Outdoor, Arena, and Women’s Handicap Committees, replacing the National Handicap Committee Mission Statement, as presented.

9. High Goal Committee – Maureen Brennan Section 14

10. Horse Registry Committee- Stewart Armstrong Section 15

2 11. International Committee – Joseph Meyer Section 16

12. Nominating Committee – TBD (Constitution Committee) Section 17

13. Rules Committee – Chris Green Section 18

14. Safety Committee – Dr. Thorkild Vad Norregaard Section 19 • Report on 2020 Helmet Mandate.

15. Strategic Planning Committee- Stewart Armstrong Section 20

16. Tournament Committee – Michael Carney Section 21 Motion: To approve the Tournament applications, as presented (see handout).

17. Women’s Polo Committee – Erica Gandomcar-Sachs Section 22

18. Young Players Committee- Todd Thurston Section 23 Motion: To approve the Young Player Committee Policy, as presented. Motion: To approve the Young Player Committee Mission Statement, as presented.

C. USPA Marketing, LLC – Scott Walker Section 24

D. USPA Polo Development, LLC – Stevie Orthwein Section 25 A.) Team USPA B.) Junior Polo C.) Club and Membership Development D.) I/I

Motion: To approve the revised USPA Team USPA Committee Mission Statement, as presented. Motion: To approve the Team USPA Committee Policy, as presented.

E. USPA Umpires, LLC – Britt Baker Section 26

VII. Deferred Business – Bob Puetz Section 29 Motion: To approve the International Committee Policy, as presented- Sam Ramirez/ Joe Meyer

VIII. New Business – Bob Puetz Section 30 No action

IX. Announcement of USPA Board of Governors/ Annual Meeting: • October 19, 2019 at the La Quinta Hotel in La Quinta, California • Fall GAL Election Update • RFP Livestreaming

X. Adjournment

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UNITED STATES POLO ASSOCIATION® Secretary’s Report Stewart Armstrong, Secretary

April 20, 2019

I. Announce a quorum of the Board of Governors is present at the Board Meeting II. Ratify the minutes of the September 22, 2018 Board of Governors and Annual Member Meeting III. Ratify the minutes from the Special Board of Governors Meetings on November 5, 2018; January 21, 2019; February 28, 2019; and March 18, 2019, as presented Board of Governor Attendance Report IV. Club Actions: List of Change of Club Classifications/ Club Actions recommended by the Club and Membership Administration Committee.

4 UNITED STATES POLO ASSOCIATION®

Board of Governors and Annual Member Meeting Saturday, September 30, 2018• 8:00 a.m. Central Hyatt Lodge ~ Oakbrook, Illinois

Board Members Present: Edward “Chip” Campbell, III Chairman Anthony Coppola President Stewart Armstrong Secretary Samuel Ramirez, Jr. Treasurer

Circuit Governors Governors-at-Large Jake Flournoy Julio Arellano Erica Gandomcar-Sachs Steve Armour Paul Jornayvaz Maureen Brennan Wilford “Bill” Kirton Michael Carney Robert McMurtry Dennis Geiler Joseph Muldoon Peter Poor Stephen Orthwein, Jr. Peter Rizzo David Ragland Charles Smith Billy Raab Scott Walker Mark Sedacca Trey Schott Sheryl Sick Daniel Walker Tony Yahyai

I. Call the USPA Board of Governors and Annual Member Meeting to order – Chip Campbell Chairman Campbell called the meeting to order at 8:16 am. Ms. Ebersbach called roll and it was noted that the following were not in attendance: Mr. Julio Arellano, Mrs. Chrys Beal, Mrs. Melissa Ganzi, Mr. Thomas Gose, Mr. Leighton Jordan. II. Secretary’s Report – Stewart Armstrong It was noted that a quorum of the Club Delegates was present as 103 of the 181 proxies had been received. Mr. Armstrong welcomed the new Circuit Governors in attendance, Mr. Raab and Mr. Schott and announced that Mr. Orthwein would be transitioning from a Governor At-Large to a Circuit Governor. The following individuals held the set number of proxies:

Denny Geiler 1 Erica Gandomcar 1 Geoge Dill 1 Jake Flournoy 1 Mark Gillespie 1 Maureen Brennan 1 Megan Judge 1 Megan West 1 Sam Ramirez 1 Steve Armour 1

5 Steve Rudolph 1 Vicky Owens 1 Bill Kirton 3 Billy Raab 2 Bob McMurtry 5 Carlucho Arellano 1 Charles Smith 1 Chip Campbell 7 Chris Green 1 Daniel Scheraga 1 Daniel Walker 12 David Ragland 1 Joe Muldoon 7 Karl Hilberg 2 Liz Brayboy 14 Mark Sedacca 8 Nestor Claudio Guana 1 Paul Jornayvaz 6 Peter Poor 1 Peter Rizzo 1 Sheryl Sick 5 Stevie Orthwein 8 Tony Yahyai 2 Trey Schott 1

Mr. Armstrong requested the following motions RESOLUTION: Mr. Coppola moved to ratify the April 12, 2018 Board of Governors Meeting Minutes. Mr. Geiler seconded. The motion passed unanimously.

RESOLUTION: Mr. Ragland moved to ratify the August 20, 2018 Special Board of Governors Meeting Minutes. Ms. Gancomcar-Sachs seconded. The motion passed unanimously.

RESOLUTION: Mr. Gillespie moved to ratify the September 30, 2017 Annual Member Meeting Minutes. Ms. Geiler seconded. The motion passed unanimously.

RESOLUTION: Mr. Coppola moved to approve Member Club Actions as presented. Mr. McMurtry seconded. The motion passed unanimously. RESOLUTION: Mr. Danny Walker moved to approve the Secretary’s Report. Mr. Armour seconded. The motion passed unanimously.

III. Treasurer’s Report – Samuel Ramirez, Jr. Mr. Ramirez, Jr. reported that as of August 31, 2018 total cash and investments on hand stand at $141.6 M and that operations are currently running favorable to budget.

Mr. Ramirez Jr. requested approval of the Treasurers Report, as presented.

6 RESOLUTION: Mr. Kirton moved to approve the Treasurer’s Report, as presented. Mr. Rizzo seconded. The motion passed unanimously.

Constitution Committee – Paul Jornayvaz RESOLUTION: Mr. Smith moved to approve the proposed changes to the USPA Constitution, as presented. Mr. Geiler seconded.

RESOLUTION: Mr. Sedacca moved to table the motion, as he did not feel the governors had received adequate time to review the changes. Mr., Hilberg seconded.

DISCUSSION: Discussion began with Mr. Rudolph inquiring as to whether or not the proposed changes included that the Audit Committee should be involved with monitoring the Nominating Committee. He noted that he does not believe that the Audit Committee should be involved in this and that it is something not practiced in other not for profit organizations. He stated that the Audit Committee is in favor of tabling the motion. Mr. Rizzo inquired into the process of how changes to the Constitution would be handled if the motion to table was approved, would the board have an option to present revisions. Chairman Campbell noted that revisions could be worked on, however because this is a Delegate vote it would require a Special Meeting of the Delegates to be changed. Mr. Hilberg withdrew his second on the motion, Mr. Rizzo seconded. Mr. Geiler suggested that revisions be worked on and the motion held until the end of the meeting. Mr. Sedacca noted that there were additional issues with the changes to the Constitution other than the Audit Committee language. Any revisions would require the waiving of Resolution 4.2 to waive the 30-day notice of changes. Legal counsel confirmed that the Delegates are able to waive the notice, but a proposed amendment would need to be presented. Chairman Campbell pointed out that the Nominating Committee would have no official business within the near future, the Constitution could be revised before they have any official business. Mr. Amour asked Mr. Sedacca to provide specific points that he considered issues in the changes. Mr. Sedacca responded that the Club Delegates in his Circuit were not in support of increasing the number of members required to maintain club status, that they do not feel they can maintain the six or more Registered Player Members who are eighteen years of age or older. Mr. Muldoon commented that the Club Delegates in his Circuit felt the same.

A vote of the Club Proxies was held regarding the tabling, the following abstained- Ms. Megan West, Mr. Steve Rudolph, Mr. Chris Green, Mr. Danny Scheraga. A majority of 79 votes voted to deny the motion to table.

Discussion regarding the initial motion was held. Ms. Brennan asked to verify that the motion on the table was to approve the changes to the Constitution without the Audit Committee concerns addressed. Chairman Campbell responded that this was correct and that the Constitution Committee would review the matter and come up with a solution. Legal counsel had confirmed that the Club Delegates can approve the motion and empower the Board to make any necessary adjustments. Mr. Burke commented that the initial notice to the Club Delegates did not include empowering the board to make adjustments, so a special meeting of the Delegates would be necessary. Legal counsel replied that the Delegates can choose to vote the motion up or down, or they have the choice to waive their notice and amend the motion. Chairman Campbell confirmed that Mr. Jornayvez would work with the Audit Committee to resolve the issues.

A vote of the Club Proxies was held, the following abstained- Ms. Megan West, Mr. Chris Green, Mr. Danny Scheraga, Mr. Karl Hilberg. A majority of 86 votes voted to approve the motion to approve the proposed changes to the Constitution.

The following motions were approved by the Board prior to the meeting subject to approval of the constitution: RESOLUTION: Approval of the proposed Disciplinary Policy, as presented. RESOLUTION: Approval of the proposed Code of Conduct Policy, as presented

RESOLUTION: Mr. Smith moved for approval of the proposed Broadcast Rights Policy, as presented in the updated handout. Ms. Armour seconded. Mr. Muldoon abstained. Motion passed.

IV. Finance Committee Report – Samuel Ramirez, Jr. Mr. Ramirez announced that during their committee meeting there was a review of USPA Global Licensing and their projections for the coming years. They also reviewed the investment portfolio and the budget. Mr. Prince stated that business with USPA Global Licensing was very good and stands at $1.6 Billion as a brand. He announced that there are currently 1031 stores globally. Currently expenses are below budget, but an increase during the holiday season is to be expected. To date, $19 Million in royalties have been earned, a dividend was provided to the USPA for $1M in August and another will be reviewed for November. Mr. Prince announced that License Global Magazine, which follows licensers around the world has USPA Global Licensing listed number 41 on their list of top licensers, which puts the brand above PGA, NHL and Coca-Cola in terms of retail sales. Mr. Prince noted that the feedback to the broadcast of the Westchester Cup was very positive, a total of 2.3 million watched the broadcast. The broadcast of the U.S. Open increased by 70% with 7 million viewers this year. The brand also currently has 4 million social media followers, and they are targeting to reach 10 million by 2020. To date the USPA has received $174,661,000 from the brand. Store growth is amazing, and it is the best return on investment that Mr. Prince has ever seen.

Mr. Flournoy inquired if the brand is planning ahead for tariffs. Mr. Prince responded that the products are all at good price points and that they discuss with their partners ever quarter. Mr. Sedacca asked why Latin America seemed to be a low market for the brand, and Mr. Prince answered that it is due to the weakness of their currency.

Mr. Cummings explained the structure of USPA Global Licensing. He wanted to make sure everyone understood that a completely separate board exists consisting of Gerry Aschinger, Anthony Coppola, Thomas J. Biddle Sr, W. David Cummings, George Dill, Robert W. Donahey, J. Michael Prince, Robert Puetz, Jack L. Shelton and Charles Weaver He also noted that the By- Laws had been updated and approved to be in compliance with Illinois state law. Going forward there will continue to be a strong relationship between USPA and USPA GL. Currently both groups are working on a three year agreement with the International Polo Club on a high goal polo tournament series which includes prize money. He also announced that USPAGL had acquired a new brand and would be launching the Nantucket line in the near future.

Mr. Gustavo Bikkesbakker and Mr. Aaron Lally from Meketa Investment Group noted that the association started 2015 with $92 Million in investments, but they were happy to announce that as of August 31 the investments now total $142 Million. The royalties assist with $23 Million DCA Money. There has been almost 7.7% returned yearly which is a great return on investment. The projection looks out 20 years and the association should be able to be fully funded around 2024 or 2025.

RESOLUTION: Mr., Kirton moved the approve the Finance Committee Report, as presented. Mr. Geiler seconded. The motion passed unanimously.

RESOLUTION: Mr. Rizzo moved to approve the proposed USPA 2019 Annual Budget, with a Forecast for the year 2020, as presented. Mr. Geiler seconded the motion. The motion passed unanimously.

Chairman Campbell noted that there was a discussion regarding the decrease in the amount allocated to the PDI Program, and that he would work to reallocate to keep the amount at their previous amount. Mr. Smith inquired into if there were restrictions on where the money would come from. Mr. Ramirez responded that the Board will rely on the CEO to approve the reallocation, and that there is already a policy in place for reallocations. It was noted that regarding the budget

8 there were adjustments made to the Membership Dues. The First Year Free Program has been eliminated, instead there will be Registered Player, Affiliate Player, Lifetime and Social Non- Playing Members. Playing members will pay $150 unless they are under the age of 18 or affiliated with a I/I Team, those members will receive a discounted rate of $50.

V. Reports and Resolutions by USPA Committees, LLCs and others

A. Executive Committee – Chip Campbell RESOLUTION: Mr. Coppola moved to ratify the actions of the Executive Committee as outlined in the EC meeting/teleconference. Mr. Geiler seconded. The motion passed unanimously.

B. USPA Services:

1. Arena Polo Committee – Daniel Coleman Mr. Ed Armstrong made the presentation on behalf of Committee Chair, Mr. Coleman. He noted that the committee has put together a series of metrics for participation in arena tournaments to justify the committee’s budget. At this time the metrics show that Arena Tournaments are on track to be the same or higher than 2017. The committee has not yet allocated all of the budget. All National Arena Tournaments have been awarded and will be played for in the current year. Country Farms was unable to secure an adequate number of teams for the Arena Open, but the committee is working to find a club who can host it before the end of the year. The Arena Delegates Cup was set to be played in Guatemala, but it is also looking for a new host club. There are four scheduled Arena Clinics being held this year, Fall Fandango in Texas, Mustang Madness in California, the Fields Tournament at Cornell and the Fall Clinic at UVA.

2. Armed Forces Polo Committee –Karl Hilberg/ Jake Flournoy Committee Co-Chair, Mr. Hilberg presented on behalf of the Armed Forces Committee and announced that the Committee met to discuss their progress through the year and how they have utilized their budget so far. Current Membership statistics show that approximately 21% of the USPA membership has some sort of military family tie. However, there are a number of people that skip the military question on the membership application, so that number could be significantly higher. Mr. Hilberg reminded the Board that there are four Military Circuit Tournaments, two outdoor and two arena, and the only requirement is for one member of the team to have a military tie. There are also two National Tournaments which can each receive $2500 in reimbursement for marketing. The committee is working to compile new metrics regarding military ties and tournaments.

3. Audit Committee – Steven Rudolph Mr. Rudolph started his report by introducing his fellow Audit Committee members, Mr. Gene Burke and Mr. Charles Stanislawski. He then read the Audit Committee Charter. Mr. Stanislawski read the mission statement for the committee and announced that all USPA members now have a way to contact the Audit Committee through the USPA Website. Mr. Rudolph noted that when the committee receives a report, they have three options on how to handle it, the can investigate, decline to investigate or decline to investigate but report. The Audit Committee reports only to the USPA Board of Governors. This year the committee has received two reports. The first report required no action on behalf of the Audit Committee. The second was in regard to the proposed changes to the Constitution. The Large Expenditure Policy was originally in the Constitution, but it was removed to be strictly a policy. What this means is that the Board has the power to amend a policy, whereas if it had been in the Constitution, a Club Delegate vote would be required to amend. The concern with this is that the USPA Endowment could be at risk.

It was announced that Mr. Burke will be terming out in April and that the committee would be searching for a replacement. Mr. Burk asked that the Nominating Committee consult with the remaining members of the Audit Committee before selecting a replacement.

Chairman Campbell responded to the discussion on the Large Expenditure Policy, he noted that this was not even a policy prior, so creating a formal policy is a step in the right direction. He noted that the only reason that it was not placed in the Constitution was because the deadline for changes had already passed. The question was asked as to why this matter needed to involve the Audit Committee. Mr. Rudolph responded that the concern was about how easily the policy could be changed, and that this was from a financial perspective not a procedural prospective.

RESOLUTION: Mr. Muldoon moved that the Board move forward with incorporating the Large Expenditure Policy into the Constitution. Mr. Rizzo seconded the motion.

Mr. Muldoon amended his motion to incorporate into the Constitution as soon as possible. Legal counsel noted that a special meeting of Club Delegates would be required to make this change. Other options for revising the policy were discussed and it was decided that the change could be made during the April Meeting.

The motion passed with majority. Ms. Brennan opposed.

RESOLUTION: Ms. Brennan moved to approve the Audit Committee report as presented. Mr. Danny Walker seconded. The motion passed unanimously.

4. BASDC – Leighton Jordan & Peter Rizzo Mr. Rizzo stated his report by thanking the members of the Board and Staff Development committee, Sheryl Sick, Danny Walker and Liz Brayboy as well as their committee staff, Ms. Bev Basist and Ms. Susan Present. It was noted that the committee review had been completed and that if there were any new staff positions, the BASDC should be contacted to create a job design. The committee held a discussion about diversity during their meeting and a handout has been provided. Going forward the committee will be working to create and Equal Opportunity Employment Policy, which will be submitted to the Executive Committee for approval once complete. It has been advised that this policy is important in the protection of the USPA.

5. Equine Welfare Committee – Dr. Mike Manno Dr. Mike Manno announced that the committee meeting was very productive and that a number of topics had been discussed. The topic of microchips was discussed multiple times during the year and the committee is in support of promoting the use of microchips but does not feel the USPA should enforce a mandate at this time. It was noted that there are some states starting to require microchips as well as a number of registries, including the Jockey Club. The committee is looking into a way to recognize horses that have been retrained after a racing career. These horses are being recognized in other disciplines, such as showing, and we would like to highlight the horses who are becoming polo ponies after their racing careers. A new item that was discussed during the committee meeting was to ask the Polo Development department to consult with Equine Welfare Committee Staff when certifying polo instructors, it is important to verify that there are no known equine welfare related issues about someone receiving their CPI certification. The committee was also asked to create an anonymous tip line for handling reports of equine abuse or neglect. This tip line will be announced in the weekly e-newsletter as well as in Polo Players Edition Magazine. Mr. Rizzo clarified to the Board that while the USPA

10 does take reports for neglect and abuse, the USPA is not an investigative authority, and that anyone reporting should be directed to contact their local authorities.

Dr. Manno reported that the Equine Drugs and Mediations testing had officially resumed. A new lab, Industrial Laboratories, in Colorado has been contracted and testing took place at the Pacific Coast Open in Santa Barbara. All players tested complied with the new process and all tests came back negative. It was confirmed that the veterinarians who are facilitating the testing are Independent Contractors and not employees of the USPA.

6. Club & Membership Administration Committee- Steven Armour Mr. Armour reported that the Club and Membership Administration Committee had met to discuss the Club Status changes that were already approved during the Secretary’s report, as well as the proposed USPA Club Information Update Policy.

RESOLUTION: Mr. Coppola moved to approve the USPA Club Information Update Policy, as presented. Mr. McMurtry seconded. The motion passed unanimously.

7. Handicap Committee – Stephen Orthwein Jr. Mr. Orthwein reported that the National Handicap Committee had met on the Wednesday prior to discuss proposed handicap changes. The committee is planning to have the changes out to the membership by October 1 and allow a two-week review period. The committee also discussed the proposed update to the USPA Handicap Policy, which is being presented for approval. The updated policy creates three stand-alone handicap committees, Outdoor, Arena and Women’s which will all act separate from each other. Lastly, Mr. Orthwein announced that Chris Stratemann would be taking his place as the chair for the Outdoor Handicap Committee.

RESOLUTION: Mr. Geiler moved to approve the proposed Handicap Policy, as presented. Ms. Brennan seconded. The motion passed unanimously.

8. High Goal Committee – Maureen Brennan Ms. Brennan began her report by thanking her committee staff, Lindsey Ebersbach. She noted that her committee functions as a conduit between the Association and the High Goal Clubs, Members and Teams. The committee acts in both a proactive and reactive way by discussing ways to improve High Goal Polo and reacting to things that need immediate change. The current committee includes Marc Ganzi, Thomas Gose, Jeff Hildebrand, Britt Baker, James Newman, Chris Stratemann, Scott Devon, Robertito Zedda, Gillian Johnston and Jeff Hall, however, there is an election coming up in December. Ms. Brennan noted that the tagline for the committee is to inspire, recruit, develop and retain high goal sponsors. It was announced that a subcommittee chaired by Chris Stratemann had worked through the year to create a packet for tournament format which provides multiple options for bracket creation. Other topics discussed by the committee during the year included instant replay, playing the last 30-seconds of the final chukker and the blocking rule. Over the summer both the Pacific Coast Open and East Coast Open were livestreamed which was great for high goal polo awareness. The committee is currently working on informing teams about the High-Level Player Disclosure Policy and upcoming rule changes. It was announced that there are currently 15 teams committed to the 22-goal season in Florida.

9. Horse Registry Committee Chairman Campbell announced that the Horse Registration Committee has been officially approved and that Alan Meeker had been asked to chair the committee but

11 has declined. The search for a committee chair will continue, and once someone is appointed the committee can commence business.

10. International Committee – Joseph Meyer Mr. Meyer announced that the US sent both a Junior and Adult team to represent the US in the Westchester Cup in England. The Junior Team was victorious over England, but the Adult team unfortunately lost. A lot was learned from the process of sending these teams, and Mr. Meyer feels the USPA needs to make sure they get in front of supporting international evens. Chairman Campbell announced that he would like to see the board approve better funding for these events, because they do require a substantial amount in order to produce a competitive team. He would like to see the USPA fully support international polo and come up with a permanent funding source to do so. He would like to ensure funding for FIP, Westchester Cup, Cup of the Americas and the Camacho Cup. It has been proposed to use dividend money to fund an account for international events in the future. The USPA would also continue to work with AIPF to take donations and could look at a fund matching program. A decision needs to be made, as Bob Puetz is due to announce to the FIP whether or not the US will host the 2020 FIP World Championships. There is a lot of support to hold the tournament in the United States, the players who participated in the most recent FIP World Championship have all provided testimonials to support this. The plan would be to host the event at the Empire Polo Club in Indio, California in the fall. A budget has been drafted and the even would cost $2 Million to put on, most of which would be for horse rentals. There is some hesitation over the large sum necessary to host the event. Mr. Meyer reminded the Board that it has been over 20 years since the US has hosted this event, and feels it is time for the USPA to show their support for FIP. It was noted that Empire Poo Club has offered to donate their world class facility for the event. It was also noted that an event like this will bring awareness to the sport of polo and the U.S. Polo Assn. brand, which in turn will provide additional funds to the USPA.

Mr. Carney asked if there is a plan passed the year 2020 as to which tournaments we will need to support. Mr. Puetz responded that many of the events are on a rotating schedule, so they do not happen annually, which will help for the funding to be spread between different events each year. Mr. Smith would like to ask that the Finance Committee develop a plan on how money would be allocated into the proposed fund. Mr. Rizzo reminded the board that currently the International Committee is asking for a one-time expense of $2 Million outside of the Annual Operating Budget to host the 2020 FIP World Championships. Mr. Coppola commented that money would have to be spent leading up to the event for staffing, contracting, horse deposits and more. Mr. Cummings commented that international competition is extremely important to the sport of polo and the awareness of the brand, he noted that just sending a team is not enough, but that we need to provide enough support to win. Chairman Campbell noted that the reason he would like support for a long-term solution to funding international polo is so there is a plan in place and the Board is not regularly asked to approve one-time expenses such as this request. It was noted that the USPA is currently spending around $500,000 on international competition, but that this amount was significantly higher due to the plan to host a large international event. Mr. Armour asked if the proposed fund was strictly to be used for high goal international competition, or if it would be used for low goal, junior and women’s events as well. Chairman Campbell responded that all aspects of international competition could be discussed during the strategic planning for this fund.

RESOLUTION: Mr. Smith moved to waive Resolution 4.2 and ask the Finance Committee to review all aspects of how to handle the dividends and to create a plan on how they will be handed in the future and then report back to the Board by the end of 2018. Mr. Coppola seconded. The motion passed unanimously.

12 RESOLUTION: Mr. Yahyai moved to approve funding outside of the proposed Annual Budget for the one-time expense of the 2020 FIP World Polo Championship. Ms. Gandomcar-Sachs seconded.

Discussion was held and it was noted that December 10, 2018 was the final date that the FIP could be notified regarding hosting the 2020 FIP World Championships. It was confirmed that the Finance Committee could produce their report prior to this date and that a special meeting would be held to make a final decision. Mr. Yahyai retracted his motion.

11. Nominating Committee – Joseph Meyer Mr. Meyer reported that the Nominating Committee had not met and that their next obligation would be to propose Officers and Governor at Large candidates to the Board by May. It was also noted that they would be working with the Audit Committee on nominating a new member before the April Meeting.

12. Rules Committee – Chris Green Mr. Green began his report by thanking the staff involved in the rule review and updates as well as previous Rules Committee Chair, Tom Gose. He announced that the committee had a busy year and that their meeting had taken up the entire two hours they had requested.

RESOLUTION: Mr. Coppola moved to approve the changes to USPA Outdoor Rules and Interpretations, as presented. Mr. Armstrong seconded. The motion passed unanimously.

RESOLUTION: Mr. Sedacca moved to approve the USPA International Rules, as presented. Mr. Geiler seconded. The motion passed unanimously.

RESOLUTION: Mr. Daniel Walker moved to approve Tournament Conditions XI and X, as presented. Mr. Coppola seconded. The motion passed unanimously.

RESOLUTION: Mr. Sedacca moved to approve the changes to USPA Arena Rules and Optional Tournament Conditions, as presented. Mr. Ragland seconded. The motion passed unanimously.

RESOLUTION: Mr. Armour moved to revise as necessary any references in the Rules and Tournament Conditions to conform the Rules and Tournament Conditions to the By- Laws and Constitution, should changes in the By-Laws and Constitution be approved. Ms. Brennan seconded. The motion passed unanimously.

13. Safety Committee – Dr. Thorkild Vad Norregaard Carlucho Arellano reported on behalf of Committee Chair, Dr. Thor Norregaard. He noted that the committee’s mission is to ensure safety in our sport. The committee is working extensively with helmet manufacturers to have a NOCSAE approved helmet on the market prior to the June 2020 mandate. During the committee meeting, Chairman Campbell requested that the committee produce a report at the April meeting with a comparison of other organizations helmet rules, regulations and mandates. The committee had also created a statement that encourages all USPA members to wear a helmet while riding, this statement is being sent for review by legal counsel and will then be sent out to the members. The committee was also asked to look into ensuring that clubs have defibrillators on hand at their field.

14. Strategic Planning Committee – Stewart Armstrong

13 RESOLUTION: Mr. Armstrong moved to approve the Strategic Planning Committee Goals, as presented. Mr. Coppola seconded. The motion passed unanimously.

Mr. Armstrong reported that the Strategic Planning Goals were created to improve both the sport and the Association as a whole. This provides focus for the organization that can be shared with the membership Mr. Meyer inquired into goal #4 and the focus of high goal professionals. Mr. Armstrong responded that the committee believes that improving polo is done through building aspiration to play at the highest level. Mr. Carney agreed and feels that this aspiration will then trickle down into all levels of polo.

15. Tournament Committee – Michael Carney Mr. Carney noted that his committee had no proposed motions for the board but that they had been busy through the year on a number of things. A proposal has been made to help assign tournaments to clubs going forward providing a more structured way to award the events. It was announced that Country Farms would not be holding the Arena Open and that the committee is working with the Arena Committee and USPA Staff to find a club to host the event before the end of the year. Another topic discussed by the committee was to ward National Events for 2-3-year periods to provide clubs with time to market the events long term.

16. Women’s Polo Committee – Erica Gandomcar-Sachs Ms. Gandomcar-Sachs announced that the Women’s Committee had accomplished a number of things through the year. She was excited to announce that an All Girls division had been held during the NTYS Championship, which featured an extremely competitive match of young ladies. The inaugural East Coast Women’s Open and East Coast Women’s Handicap were held, and there are now plans to create a Pacific Coast Women’s Open. Nominations for the 2019 USPA Women of the Year will be opening soon, and the winner will be announced in April. Nearly 40% of USPA members are female, and Ms. Gandomcar-Sachs hopes to see that number grow.

The US Women’s Open Polo Championship will be hosted by the Houston Polo Club in November, and then it will be moving to Florida to be played in conjunction with the 22- Goal tournaments. A FIP Women’s Invitational was held in Denver during the Rocky Mountain Polo Festival which took place in August. The event featured a US Team against a team from Argentina. The 2018 event was used as a proof of concept for FIP and Ms. Gandomcar-Sachs hopes to expand the event to include additional countries in the future.

The online platform- Women’s International Polo Network is getting close to launching. The board members consist of Pam Flanagan, Dawn Jones, Erica Gandomcar-Sachs, Courtney Asdourian, Cecelia Cochran and Kim Delashmit. WIPN is a 501.c.3 organization which was created for polo women by polo women. The site is near completion and will be launching in December. The site hosts a worldwide Women’s Tournament Calendar and Women’s Player Profiles. Ms. Gandomcar-Sachs feels that this network will be a great way to connect women who play polo around the world. She would like to ask for support of the organization and noted that a GoFundMe account has been set up to take donations.

C. USPA Umpires, LLC – Britt Baker Mr. Baker reported that there is currently a total of 25 Professional Umpires contracted through the USPA Umpires, LLC. Collectively there is a total of 208 Certified Outdoor Umpires and 111 Certified Arena Umpires. As of August 31, over 1,900 games have been professional umpired for the 2018 year, and by year end it will total over 2,500 games. Professional Umpires have been sent to umpire at 97 USPA Clubs and to 11 foreign/private clubs.

14 Starting in January, Steve Lane conducted an Umpire Boot Camp at Eldorado Polo Club in Indio, California. Seven participants attended and spent time improving their skills as Certified Umpires both on the field and in a classroom setting with Professional Umpires. On top of this boot Camp a total of nine Umpire Clinics have been held to date, seven of which were in the United States and the other two in Canada.

Already for the fall, a total of 10 Clubs have contracted with one or more umpire for their season. The clubs who have contracted include: Houston Polo Club, Mt. Brilliant Polo Club, Aiken Polo Club, New Bridge Polo Club, Wagener Polo Club, Santa Barbara Polo Club, Willow Bend Polo Club, Midland Polo Club, Point Clear Polo Club, and The Villages Polo Club.

The PUMP/8 Program has been highly successful since it began in 2015. Clubs hosing USPA Circuit or National Events 8 Goals and under can request a Professional Umpire for their tournament for a $500 fee. The USPA Umpires LLC then pays the salary for the umpire, housing and travel expenses. Clubs can request this up to three times per year. To date umpires have been sent to umpire 91 tournaments in 2018, and the year is far from over.

The Umpire Reimbursement Program, also known as UMP had a budget of $78,000 for 2018. This program divides these funds among the 13 Circuits based on total number of members in the circuit the previous year. With this program, clubs request partial reimbursement for the cost of hiring a USPA Certified Umpire to work at their club. The deadline to apply for reimbursement is November 30.

Head I/I Umpire Instructor, Bradley Biddle, has been doing an excellent job managing the umpires for all Intercollegiate/ Interscholastic Preliminary, Regional and National Tournaments. A total of 129 I/I games were played in the 2017/2018 Season.

Technology is being used quite a bit by the USPA Umpire LLC and is significantly improving all of the umpiring. Umpire now utilize Dartfish, Drones, GoPros, Instant Replay, Online Rules Tests, Online Rules Libraries, USPA Polo Network and Vokkero Radios.

In August, through TAPS (Tragedy Assistance Program for Program), Ms. Maggie Mitchell hosted a family at a polo game at the Santa Barbara Polo Club. The family had lost their son in Iraq in 2005. After the game, the three professional umpires spent time with the family, which enhanced their experience of polo.

In April, USPA Umpire LLC Chairman, Britt Baker received the 2018 Thomas Hughes Umpire Award for his contribution to the Umpire Program. The 2017 PTF Umpire of the Year Award was present to Robert Lyn Kee Chow.

Each year, staff members and professional umpires attend the National Association of Sports Officials Summit. This year the summit was held in New Orleans, and Steve Lane was asked to present a polo play during a segment called “You Make the Call”. The other presenters during this segment were representatives from the NFL, NBA and MLB.

The USPA Umpire LLC is growing at a rapid pace and is looking to increase the number of Professional Umpires and I/I Umpires in the near future. To do this there are plans to host more Umpire Clinics and Boot Camps in 2019.

D. USPA Marketing, LLC – Scott Walker Mr. Walker started his report by thanking Matt Baran for doing a great job on the marketing initiatives that took place through the year. He noted that USPA Polo Network has successfully livestreamed a total of 125 games so far this year. The livestream has produced over 800,000 unique viewers. The LLC is currently looking for corporate sponsors, which will increase the viewership significantly.

Mr. Walker noted that the documentary was finished, and that it had been shown the previous evening to those in attendance. Two tracks are being explored for sale and distribution and a decision should be made soon. Copies of the documentary will not be released until it is officially available for sale. Mr. Walker noted that he may need to request additional funds for marketing the documentary.

E. USPA Polo Development, LLC – Stephen Orthwein Jr. CEO, Mr. Puetz announced that the USPA Polo Development LLC has a new advisory board with Mr. Steven Orthwein as the Chair. The group has held several meetings to address the activities and effectiveness of their existing programs and have come up with some recommendations on changes to increase their effectiveness.

1. Team USPA: Jimmy Newman/ Adam Snow CEO, Mr. Puetz noted that this is a very active committee. There are currently over 70 members of Team USPA after adding 11 new members this year. These members participate in polo all over the country. The committee has been discussing lowering the age requirements for application to allow younger members to join.

Currently there is an opportunity that has been offered for four young players to go to Argentina and train with Alfonso Pieres. Each player would be provided with eight horses and would play three or more times a week. The horses would also be available to them if they were asked to participate in any tournaments. The players who will be going are Remy Mueller, Jesse Bray, Julia Smith, and Geronimo Obregon and Nico Escobar will split the final spot.

2. Junior Polo- Chrys Beal Mr. Geiler reported on behalf of Committee Chair, Ms. Beal. The National Youth Tournament Series (NYTS) continues to grow. This program is much like the Intercollegiate/Interscholastic Program and brings kids together from all over the country to compete with one another.

RESOLUTION: Mr. Kirton moved that the existing USPA National Youth Tournament Series Conditions under “II. Specific Tournament Conditions” are replaced with the revised conditions outlined by the Junior Polo NYTS Subcommittee. Mr. McMurtry seconded. The motion passed unanimously.

Chairman Campbell inquired as to whether or not these changes had been reviewed by the Rules Committee. Mr. Green responded that they had not, but that he believes there is no reason to not approve them. Mr. Powers confirmed that the specific conditions being changed would allow a four-team tournament to take place in a single day, requiring overgirths, and giving the selection committee the option to add a wild card to a Zone Team if the Zone does not have enough participants.

3. Club and Membership Development Committee- Denny Geiler Mr. Geiler reported that he had made a presentation during both the Finance Committee and the pre-board meeting to request that the budget for the Polo Development Initiative not be decreased for the coming year. The program received 110 applications, of which 90 were approved. The committee has created a Strategic Planning Committee to look into a number of things including an increase in the allowable requested maximum amount.

4. I/I- David Wenning Ms. Fraser presented on behalf of Mr. Wenning. She announced that 23 students received scholarships this year, which was equaled $92,000, these funds are paid directly to their tuition Many of the recipients have sent in thank you notes to Mr. Wenning and the I/I

16 Committee. Mr. Armour noted that at Texas A&M University has a program for students who received scholarships from an external source, these students are then eligible to receive In State Tuition which saves them approximately $64,000 over four years. This may be something that is available at other schools, and the committee may want to research it.

The Middle School Program is starting this month and a total of fourteen tournaments are scheduled for this fall. Ms. Fraser announced that there were six new colleges who have either already joined or plan to by the end of the year.

The committee is requesting some changes to the I/I Tournament Conditions, the biggest of which is changing the finals to a format of playing 6 chukkers at 5 minutes each. They have also put in a way to eliminate ties for Best Playing Pony and added an inclement weather policy.

RESOLUTION: Mr. Danny Walker moved to approve the I/I Tournament Condition Changes as presented. Mr. Ragland seconded. The motion passed unanimously

Mr. Coppola inquired into whether or not these changes had been reviewed or approved by the Rules Committee. Mr. Green responded that they had not.

F. USPA Global Licensing – David Cummings Mr. Cummings noted that they had presented during the Finance Committee Report.

G. American International Polo Foundation- Ed Armstrong Mr. Dill reported that the AIPF is a 501.c.6 and has been primarily used to accept donations to help fund international polo. However, it was also used to help with expenses related to the Will Tankard accident and is also a way to handle donation horses. This year funds were used to send a group of youth players to compete in Chile and also partially financed teams traveling to India. Mr. Armstrong wanted to recognize that a fund in the name of Steve Orthwein Sr, was set up by Melissa Ganzi, which also provided funding for the Chilean trip. Lastly, the foundation assisted in the liquidation of the Team USPA horse string.

VI. Installation of USPA Officers and USPA Board of Governors Chairman Campbell announced the Circuit Governors Elect- Mr. Trey Schott for the Mid States Circuit, Mr. Billy Raab for the Southeastern Circuit, Mr. Steven Orthwein Jr for the Florida Circuit and Ms. Sheryl Sick for the Pacific Northwest Circuit. The Circuit Governors whose terms were ending, Mr. Jake Flournoy, Mr. Mark Sedacca and Mrs. Melissa Ganzi were thanked for their service and time on the USPA Board. The Circuit Governors Elect proceeded with signing of their Governor Oaths.

VII. Deferred Business • No action

VIII. New Business

RESOLUTION: Mr. Rizzo moved to rescind Resolution 4.1 as a result of the amended and restated By Laws. Mr. Coppola seconded. The motion passed unanimously.

RESOLUTION: Mr. Danny Walker moved to approve Chris Stratemann as the USPA Outdoor Handicap Committee Chair, Tom Goodspeed as the Arena Handicap Committee Chair, Maureen Brennan as the Women’s Outdoor and Arena Handicap Committee Chair; and to approve all other committee chairs currently serving to continue to serve. Charles Smith as a Co-Chair for the Constitution Committee. Mr. McMurtry seconded. The motion passed unanimously.

17 RESOLUTION: The Board was handed ballots and elected Paul Jornayvaz, Dennis Geiler, Erica Gandomcar-Sachs, Robert McMurtry, David Wenning and Liz Brayboy to serve on the Nominating Committee.

CEO, Mr. Puetz announced that the reason Oak Brook, Illinois had been selected for hosting this meeting was because it is the 40th Anniversary of the US Open being played in Oak Brook. He asked the Board to recognize Michael Butler, who was in attendance. For those who might not have known it was noted. That the USPA Headquarters was also located in Oak Brook and the US Open was held here for 25 years.

IX. Announcement of the next USPA Board of Governors Meeting Chairman Campbell announced that the next USPA Board of Governors Meeting would take place Wellington, FL- April 20, 2019 with plans to host the Westchester Cup the following week.

X. Adjournment Mr. Geiler moved to adjourn the meeting. Mr. McMurtry seconded. The motion passed unanimously, and the meeting was adjourned.

UNITED STATES POLO ASSOCIATION® Board of Governors Special Meeting Monday, November 5, 2018 – 5:00 p.m. Eastern

Board Members: Peter Poor Chairman, Chip Campbell Billy Raab President, Tony Coppola Maureen Brennan Secretary, Stewart Armstrong Peter Rizzo Treasurer, Samuel Ramirez Chrys Beal Bill Kirton Sheryl Sick Joe Muldoon Trey Schott David Ragland Erica Gandomar-Sachs Invited Guests: Leighton Jordan CEO, Bob Puetz Daniel Walker Lindsey Ebersbach Paul Jornayvaz Susan Present Steve Armour Carlucho Arellano Dennis Geiler Chris Green Stephen Orthwein, Jr. Charles Smith Absent: Michael Carney Tony Yahyai Tom Gose Julio Arellano Bob McMurtry

I. Mr. Campbell called the meeting to order and a quorum was established. II. Mr. Green stated that he would like to request for the Round Robin Tournament Conditions be revised to clarify any contradictions. RESOLVED: Mr. Coppola made a motion to waive the notice requirements for this motion. Mr. Armour seconded. The motion passed unanimously. RESOLVED: Mr. Daniel Walker made a motion to approve the revised Tournament Conditions. Mr. Geiler seconded. The motion passed unanimously.

III. Mr. Campbell stated that the installation of 2019 Officers was not done at the Fall Board of Governors Meeting. No additional candidates were nominated but the Board needs to vote in the Officers as a formality.

RESOLVED: Mr. Rizzo made a motion to elect the Nominating Committee’s slate to serve as Officers of the USPA for a one-year term, pursuant to the 2018 Restated Bylaws as follows: Chip Campbell, Chairman; Anthony Coppola, President, Stewart Armstrong, Secretary and Sam Ramirez, JR, Treasurer. Mr. Gose seconed. The motion passed unanimously. IV. Mr. Campbell announced that he would like to defer the motion to make a recommendation for the Governor at Large Position until a later time.

V. Mr. Campbell recommended Stewart Armstrong as Chairman of the Horse Registry Committee RESOLVED: Mr. Coppola made a motion to appoint Stewart Armstrong as the Chairman of the Horse Registry Committee. Ms. Brennan seconded. The motion passed unanimously.

VI. The Board discussed hosting the FIP World Championship in 2020. It was noted that the USPA would run the event and FIP would run the polo. The USPA would partner with Empire Polo Club for the event. The club is extremely supportive and excited to do the event. After a lengthy discussion the Board proposed potentially hosting the event in 2021 to give the Association more time to prepare and determine if it was financially feasible. RESOLVED: Mr. Coppola made a motion to not host the 2020 FIP World Championship. Ms. Beal seconded. An email vote was conducted with the following results 17 in favor, 6 opposed.

VII. Discussion of changing the April Board of Governors Meeting Dates Mr. Puetz reported that they are planning to host the Westchester Cup the week after the US Open Finals. He asked the Board if there would be any interest in moving the meetings so that they could have the potential to attend both events. An email vote was conducted purposing to host the weekend after US Open Finals. The board voted 15 in favor of keeping the meetings with the same schedule, 13 opposed.

VIII. Location for the 2019 Fall BOG and Annual Member Meeting – Denver, Colorado Ms. Gandomcar requested additional time to ensure that all clubs in her Circuit are on board for hosting the 2019 USPA Meetings. She stated that she would report back in December.

IX. Mr. Gose made a motion to adjourn. Mr. Ragland seconded.

UNITED STATES POLO ASSOCIATION® Special Board of Governors Meeting Monday, January 21, 2019 5:00pm Eastern

Board Members: Peter Poor Chairman, Chip Campbell Bob McMurtry President, Tony Coppola Billy Raab Secretary, Stewart Armstrong Julio Arellano Treasurer, Samuel Ramirez Maureen Brennan Tony Yahyai Peter Rizzo Bill Kirton Joe Muldoon Invited Guests: David Ragland CEO, Bob Puetz Erica Gandomar-Sachs Lindsey Ebersbach Leighton Jordan Susan Present Daniel Walker Carlucho Arellano Paul Jornayvaz David Cummings Steve Armour Dennis Geiler Absent: Stephen Orthwein, Jr. Chrys Beal Charles Smith Sheryl Sick Michael Carney Trey Schott Tom Gose

Chairman Campbell called the meeting to order. Roll was taken and a quorum was established. International Funding Plan Motion (Attachment #2) RESOLVED: Ms. Gandomcar moved to approve the below motion. Mr. Arellano seconded.

I, Chip Campbell, Chairman of the Board for the USPA hereby propose a resolution to state the following: Historically, the USPA has used an ad hoc or happenstance method for funding international polo events and opportunities as they became available. This methodology has resulted in negative impacts to the annual operating budgets, contentious and divisive debate among the board members of the USPA and arguably produced undercapitalized and less than competitive and capable performing teams. This motion serves as a step to solve these problems and improve the funding, organization, administration of the USPA competing internationally. Additionally, it serves to define and focus on those events that bring more prestige to the USPA and support our wholly owned subsidiary, USPAGL and its authentic polo branding worldwide.

A long-term plan for International events will be developed by the joint efforts of the International Committee, USPA CEO, USPA Treasurer and Global Licensing. This long-term plan will be forwarded to the Finance Committee to be vetted to determine the proper underwriting. This plan will then be presented to the USPA Board for approval.

21 This long-term plan will include tournaments for men, woman and juniors, as well as a selection process, which may include a National team, to be developed by the International Committee and approved by the USPA CEO. It will also implement standards to properly promote and market these events to maximize potential viewership and branding opportunities. It is anticipated that AIPF and/or PTF will be activated and engaged to support these events in various capacities.

The maximum commitment is $1M million from the USPA per annum per event unless otherwise approved by the USPA Board of Governors. Each individual International Event should be recommended by the International Committee and approved by the CEO with the consent of the Executive Committee.

Based on these statements the following resolution is recommended:

All those monies that may be received by the USPA from USPAGL in the form of “dividends” beginning 4th qtr. 2018 which are discretionary on the part of USPAGL and not calculated in the annual operating budget of the USPA be earmarked and held in a “separate board-designated account” until such time that $10 Million in principal has been accumulated. These funds shall be invested in liquid public securities with consultation from the USPA investment advisor and USPA Finance Committee with the primary goal of this account to maximize annual cash flow to be used to fund “International Polo” as defined below: 1. “International Polo” consists of the following: 1) The Westchester Cup (England and USA), Cup of the Americas (Argentina and USA), Camacho Cup (Mexico and USA), Federation of International Polo World Polo Championship (FIP) (Multiple Countries and USA) and others that may exist or be created. 2. Other smaller annual “one off” International events as determined by the International Committee of the USPA at their discretion, approved by the USPA CEO with the consent of the Executive Committee. Funds in the Board-designated account can be used immediately for international competition and this resolution will remain in effect until such time as the funding goal of $10 million in principal has been accumulated in the account. The principal balance of $10 Million will be replenished on an annual basis if and when the balance falls below $10mil due to funding international events from USPAGL dividend income only. An annual budget for these funds will be presented to the USPA Board of Governors and approved at the Annual Board of Governors and Member Meeting.

Mr. Campbell opened the meeting to discussion.

Mr. Campbell introduced the International Funding Motion and provided background information on why it was developed. He noted that it would provide an appropriate avenue for funding for all International Events going forward. He added that both the Executive Committee and the Finance Committee have given their unanimous support of the motion. Numerous Board Members expressed concerns regarding the current International Committee’s leadership and composition and requested that a new policy be implemented to develop a committee that is structured with key stakeholders involved in International Polo. Mr. Campbell requested that the Finance Committee look to develop a detailed budget for the events and present to the Board at the Fall Board of Governors and Annual Member Meeting. Mr. Armour stated that the budget should include specific event details when presented to the Board. It was noted that included in the motion is the approval of an Annual Budget by the Board of Governors at the Annual Board of Governors and Annual Member Meeting. Mr. Orthwein noted that when the policy is developed it should include details on reimbursable expenses as it is related to travel for the International Events. Mr. Armstrong stated that a full strategic plan could be utilized in the developing of the policy and new International Committee. Mr. Jordan proposed that the motion be passed with the below amendment:

A new International Committee Chairperson and Committee members will be installed at the 2019 Fall Board of Governors and Annual Member Meeting. The Executive Committee will appoint a subcommittee to create a new

22 International Committee Policy to be presented to and voted on by the Board at the 2019 Spring Board of Governors Meeting. Mr. Campbell requested a vote on the proposed motion with the amendment. The board passed the motion with the amendment unanimously.

Pan American Games Funding Request (Attachment #3) Mr. Campbell introduced the Pan American Games and stated that the International Committee is seeking $200,000 for training and participation in the Pan American games that will take place in August at the Lima Polo Club. He requested a motion from the Board to approve the funding request:

RESOLVED: Mr. Jornayvaz made a motion to approve the $200,000 for the Pan American Games. Mr. Muldoon seconded.

Mr. Campbell reported that the International Committee currently has $200,000 set aside for the Westchester Cup with $50,000 of that allocated for the Junior Westchester Event. They have not heard to date if England is able raise the funds to attend; however, if they are not able to come then that money could be reallocated for the Pan American Games, or the Board can opt to use the fourth quarter dividends.

The Board requested for additional information regarding the use of the $200,000. Mr. Puetz stated that there is not a detailed budget, but they plan to use $150,000 for training and the $50,000 for the actual tournament expenses while in Peru. Mr. Rizzo stated that the board would like additional information on three specific items: The Players who are available and can make a commitment, a detailed budget, and the timing of the training and tournament. Mr. Coppola proposed they pass the motion with the following amendment:

The Board requests the International Committee to provide details on the budget, players, coach and timeline following receipt of that information the Board will defer the final decision regarding the funds to the Executive Committee for final approval.

The motion passed with majority. Mr. Armour objected. There were no abstentions.

Mr. Rizzo moved to adjourn the meeting.

UNITED STATES POLO ASSOCIATION® Board of Governors Special Meeting February 28, 2019 at 5:00pm Eastern

Board Members: Maureen Brennan Chairman, Chip Campbell Peter Rizzo President, Tony Coppola Chrys Beal Treasurer, Samuel Ramirez Trey Schott Bill Kirton Julio Arellano Joe Muldoon David Ragland Invited Guests: Erica Gandomar-Sachs CEO, Bob Puetz Leighton Jordan Lindsey Ebersbach Daniel Walker Carlucho Arellano Paul Jornayvaz Chris Green Steve Armour Jodi Patt Dennis Geiler Charles Smith Absent: Michael Carney Secretary, Stewart Armstrong Tom Gose Stephen Orthwein Tony Yahyai Sheryl Sick Bob McMurty Peter Poor Billy Raab

Mr. Campbell called the meeting to order and a quorum was established. Mr. Campbell requested that any Board Members announce conflicts related to the Gauntlet of Polo Tournament Series. The following individuals announced conflicts: 1. Chairman Campbell 2. Maureen Brennan 3. Tony Coppola 4. Leighton Jordan 5. Julio Arellano 6. Chrys Beal

It was determined for any vote to carry it would require 9 votes of the non-conflicted members. It was outlined that the meeting was called to hear a protest which was filed by the Las Monjitas Polo Team. Typically, the Executive Committee would hear any protests, but as 5 out of the 9 members were conflicted it was recommended to go to the full Board of Governors. Mr. Green had prepared a report which outlined the full protest. In summary, Mr. Ulloa of the Las Monjitas Polo Team entered the field early after a second yellow had been awarded to him. The Umpires awarded him a third yellow for the action which consequently led to him being thrown out of the

25 game and will suspend him for the next game. The Board heard the reports from staff regarding the protest.

RESOLVED: Mr. Muldoon made a motion to treat the decision under protest as a non- discretionary decision because that is how the officials treated it, and therefore to address the Protest. Mr. Walker seconded. The motion passed unanimously by the 17 non conflicted members of the Board.

RESOLVED: Mr. Muldoon made a motion to acknowledge the Board’s strong support for the officials in making the decision to impose the third yellow flag, given their training and the facts and circumstances before them, but to reverse the decision to impose the third yellow flag, and apply no further sanction to Mr. Ulloa on account of that decision, without affecting in any way the outcome of the final game of the C.V. Whitney Cup. Mr. Walker seconded. The motion passed unanimously.

Mr. Campbell adjourned the meeting.

UNITED STATES POLO ASSOCIATION® Board of Governors Special Meeting March 18, 2019 at 5:00pm Eastern

Trey Schott Board Members: Peter Poor Chairman, Chip Campbell Scott Walker President, Tony Coppola Treasurer, Samuel Ramirez Invited Guests: Bill Kirton CEO, Bob Puetz Joe Muldoon Lindsey Ebersbach David Ragland Carlucho Arellano Erica Gandomar-Sachs Chris Green Leighton Jordan Jodi Patt Daniel Walker Steve Armour Absent: Charles Smith Secretary, Stewart Armstrong Michael Carney Stephen Orthwein Tom Gose Sheryl Sick Tony Yahyai Bob McMurtry Billy Raab Paul Jornayvaz Maureen Brennan Dennis Geiler Peter Rizzo Julio Arellano Chrys Beal

Mr. Campbell called the meeting to order and established a quorum.

RESOLUTION: Mr. Jordan made a motion to waive the notice requirements. Mr. Yahyai seconded. The motion passed unanimously.

It was noted that the Executive Committee met this morning and as there were conflicted members participating the tournament, it would be best practice to have the decision ratified by the Board. A formal protest was filed by the Iconica Polo Team, after hearing all of the findings regarding the protest, the Executive committee made the following ruling given the totality of the circumstances, including the issue of substitute player ineligibility, Mr. Campbell made a motion to deny the protest and permit the game result stand and to admonish the Umpires, such admonition to be communicated to the membership. Mr. Orthwein seconded. The motion passed. Mr. Armstrong abstained due to conflict.

27 RESOLUTION: Mr. Coppola made a motion to ratify the action. Mr. Jordan seconded. The motion passed with majority. Mr. Rizzo and Ms. Brennan abstained.

28 Club and Member Administration Committee USPA Member Club Report April 2019 recommendations to the USPA Board of Governors

Active Member Clubs recommended to remain Active for 2019 Acoaxet Polo Club Dallas Polo Club Lexington Polo Association Promise Farms Polo Club Aiken Polo Club Darlington Polo Club Little Egypt Polo Club Queen City Polo Club Arizona Polo Club Deer Creek Polo Club Louisville Polo Club Rancho Naranjo Polo Club Army Polo Club Denver Polo Club Madison Polo Club Red Eagle Polo Club Arranmore Polo Club Derry Heir Farm Polo Club Margaritaville Polo Club River Bend Polo Club Arrowhead Polo Club Des Moines Polo Club Mariposa Polo Club Roaring Fork Polo Club Aspen Valley Polo Club Detroit Polo Club Maryland Polo Club Roger Williams University Polo Club Atlanta Polo Club East Texas Polo Club Mashomack Polo Inc Rose City Polo Club Atlanta Regional Polo Center El Caso Ranch Polo & Equestrian Center Maui Polo Club Roseland Polo Club ATX Polo Club El Sur Polo Club Mauna Kea Polo Club San Antonio Polo Club Azteca Polo Club Eldorado Polo Club Meadowbrook Polo Club San Diego Surf Polo Club Banbury Cross Polo Club Empire Polo Club Meadowview Farm Polo Club San Saba Polo Club, LLC Barefield Polo Club Equestrian and Polo Center of Boston Memphis Polo Club Santa Barbara Polo Club Barrington Hills Polo Club Equueleus Polo Club Menlo Polo Club Santa Clara Polo Club Battlefield Park Polo Club Escue Polo Club Michigan State University Polo Club Sarasota Polo Club Being the Change Polo Club Everglades Polo Club Middleburg Polo Club Saratoga Polo Association, LLC Bella Vista Polo Club Fair Hills Polo & Hunt Club Midland Polo Club Seattle Polo and Equestrian Club Bend Polo Club Fairfield Polo Club Milwaukee Polo Club Seneca Polo Club Bendabout Farm Polo Club Farmer Road Polo Club, LLC Montana State University Shannon Hill Polo Club Big Horn Polo Club Farmington Polo Club Morgan Creek Polo Club Simsbury Polo Club Blackberry Polo Club Flying Cow Polo Club Mountain View Polo Club Sioux Falls Polo Club Bliss Polo Club Flying H Ranch Polo Club Mt. Brilliant Polo, LLC Skaneateles Polo Club Bloomfield Polo Club Foxlease Polo Club, LLC Myopia Polo Club Skull Valley Polo Club Bluewater Creek Polo Club Franklin Polo Academy Nashville Polo Club South Bay Polo Club Boulder Polo Club Gardnertown Polo Club New Bridge Polo Club South Forty Polo Club Brandywine Polo Club Garrison Forest School Polo Club New Mexico Polo Club South Padre Island Polo Club Bridgehampton Polo, LLC Giant Valley Polo Club New Orleans Polo Club Southampton Polo Club California Polo Club Grand Champions Polo Club North Fork Polo Club Southern Methodist University Polo Club Central Coast Polo Club Great Meadow Polo Club NWA Polo Club Spokane Polo Club Central New York Polo Club Green Country Polo Club NYC Polo Club St. Croix Polo Club Cerro Pampa Polo Club Greenwich Polo Club Oakdale Polo Club St. Louis Polo Club Chicago International Polo Club Harvard University Polo Club OKC Polo Club, LLC Stage Hill Polo Club Chukkar Farm Polo Club Hawaii Polo Club Oklahoma State University Stanford University Polo Club Cincinnati Polo Club Heritage Farm Polo Club Orange County Polo Club Sugarbush Polo Club Colorado State University Polo Club Hickory Hall Polo Club Overbrook Polo Club Sutter Buttes Polo Club Columbine Polo & Equestrian Center, LLC Hillside Farm Polo Club Oxford Polo Club Tacoma Polo Club Columbus Polo Club Honolulu Polo Club Palm City Polo Club, LLC Texas A & M University Polo Club Commonwealth Polo Club Horse Park Polo Club Pecan Acres Polo Club, LLC Texas Military Polo Club, LLC Congressional Polo Club Houston Polo Club Peoria Polo Club Texas Tech Polo Club Cornell Polo Club International Polo Club Palm Beach Play Polo Club, LLC The Polo School Country Farms Polo Club Jackson Hole Polo Club Point Clear Polo Club The Villages Polo Club County Line Polo Club Jan Pamela Farms LLC Polo Club at Virginia Tech Tinicum Park Polo Club Crestview Polo Club La Conner Polo Club Port Mayaca Polo Club Triangle Area Polo Club Crossfire Polo Club, LLC La Grande Polo Club Potomac Polo Club Tulsa Polo Club Culver Academies Polo Club La Posta Polo Club Poway Polo Club Twin City Polo Club Cypress Polo Club Lakeside Polo Club Prestonwood Polo & Country Club Twin Palms Polo Club

Rev. 3/29/19 29 *Clubs listed in red were not in compliance at the date listed above Active Member Clubs recommended for Active Status for 2019 (Cont) Two Wishes Polo Club Upatoi Polo Club Wagener Polo Club Will Rogers Polo Club UCONN Polo Club Vero Beach Polo Washington and Lee University Polo Club Willow Bend Polo Club University of Kentucky Polo Club Virginia Beach Polo Club West Shore Polo Club Wine Country Polo Club University of Massachusetts Polo Virginia Polo Inc. Westchester Polo Club Yale Polo Club University of Wisconsin- Madison Virginia Polo Team, Inc. Western New York Polo Club

Provisional Active Member Clubs recommended to become Fully Active for 2019

Provisional Active Member Clubs recommended to remain Provisional for 2019 101 Polo Club Fairfield County Hunt Club Left Hand Polo Club, LLC Oak Brook Polo Club Beverly Polo Club Far Niente Polo Club Legacy Farms & Polo Club Red Hills Polo Club Brookshire Polo Club FireStar Polo Club Liberty Hall Polo Club South Texas Polo Club Central Oregon Polo Club Hobe Sound Polo Club Marlan Farm Polo Club Spa City Polo Club Epic Polo Club Lancaster Polo Club McAllen Polo Club Union Hill Polo Club

Affiliate Member Clubs recommended for Affiliate Status for 2019 Black Diamond Polo Club Costa Careyes Polo Club Prairie Polo Club Toronto Polo Club Buffalo Polo Club Jamaica Polo Association Saskatoon Polo Club Vancouver Polo Club Calgary Polo Club Las Canchas Polo Club Springfield Polo Club-CA Victoria Polo Club Club Polo Cabo La Loma Polo Club Tecamac Polo Club

Associate Member Clubs recommended for Associate Status for 2018 Brisbane Polo Club

Rev. 3/29/19 30 *Clubs listed in red were not in compliance at the date listed above USPA Board of Governor Attendance

CIRCUIT GOVERNOR TERM LIMIT Oct-14 Apr-15 Oct-15 Apr-16 Sep-16 Apr-17 Sep-17 Apr-18 Sep-18 Apr-19 Flournoy, Jake- Appointed 2013/ Elected 2014 Fall 2022 x x x x o x x x x Gandomcar-Sachs, Erica- Elected 2014 Fall 2022 x x x x x x x x x Jordan, Leighton- Elected 2014 Fall 2022 x x x x x x x x o Jornayvaz, Paul- Elected 2014 Fall 2022 x o x x x x x x x Ragland, David- Elected 2014 Fall 2022 x x x x x x x x x Muldoon, Joseph- Appointed 2016/ Elected 2016 Fall 2024 x x x x x x McMurtry, Bob- Elected 2016 Fall 2024 x x x x x Kirton, Wilford- Elected 2016 Fall 2024 x x x x x Walker, Daniel- Elected 2016 Fall 2024 x x x x x Sick, Sheryl- Appointed 2017/ Elected 2018 Fall 2026 x x x Yahyai, Anthony- Appointed 2017/ Elected 2018 Fall 2026 x x x Orthwein, Stephen- Elected 2018 Fall 2026 x Schott, Walter- Elected 2018 Fall 2026 x Raab, William- Elected 2018 Fall 2026 x

GOVERNORS-AT-LARGE Oct-14 Apr-15 Oct-15 Apr-16 Sep-16 Apr-17 Sep-17 Apr-18 Sep-18 Apr-19 Armour, Steven- Elected 2013 Fall 2021 x x x x x x x x x Geiler, Dennis- Filled Vacancy 2014/ Elected 2015 Fall 2023 x x x x x x x x x Brennan, Maureen- Elected 2015 Fall 2023 x x x x x x x Arellano, Julio- Elected 2015 Fall 2023 x x o x o x o Poor, Peter- Elected 2015 Fall 2023 x o x x x x x Walker, Scott- Elected 2015 Fall 2023 x x x x x x x Beal, Chrys- Elected 2017 Fall 2025 x x o Smith, Charles- Elected 2017 Fall 2025 x x x Rizzo, Peter- Elected 2017 Fall 2025 x x x Gose, Thomas- Elected 2017 Fall 2025 x x o Carney, Michael- Elected 2017 Fall 2025 x x x

Chairman Oct-14 Apr-15 Oct-15 Apr-16 Sep-16 Apr-17 Sep-17 Apr-18 Sep-18 Apr-19 Edward "Chip" Campbell- Elected 2017 Fall 2021 x x x

President Anthony Coppola- Elected 2017 Fall 2021 x x x

Secretary Stewart Armstrong- Elected 2017 Fall 2021 x x x

Treasurer Samuel Ramirez, Jr.- Elected 2015 Fall 2019 o x x x x x x

TREASURER’S REPORT ONLY AVAILABLE TO USPA BOARD OF GOVERNORS

31 FINANCE COMMITTEE ONLY AVAILABLE TO USPA BOARD OF GOVERNORS

32 EXECUTIVE COMMITTEE ONLY AVAILABLE TO USPA BOARD OF GOVERNORS

UNITED STATES POLO ASSOCIATION® Arena Polo Committee

Committee Chair Executive Staff Daniel Coleman Carlucho Arellano

Vice Chairman Committee Staff Edward Armstrong Kaila Dowd Robin Sanchez Bradley Biddle

Members: Chris Green Daniel Scheraga Robert Lyn-Kee-Chow Dennis Geiler Louis Lopez, Jr. Tom Goodspeed Jorge Vasquez Karl Hilberg Lisa Nousek Louis Lopez, Jr. Mark Gillespie Megan Judge Tony Yahyai Robert Ceparano

MISSION STATEMENT The Arena Committee is the successor of the Indoor Polo Association. Its mission is to manage arena polo within the USPA as well as organize, promote and develop arena polo with member clubs and players. The committee seeks to differentiate arena polo as an exciting, competitive, and alternative version of the sport polo, as well as an invaluable teaching polo format. The committee's initiatives and responsibilities include arena rules, arena handicaps, high goal arena polo, arena tournaments, international arena polo, I/I, and women's arena polo.

1) Approval of Telecon Minutes 2) Review of Arena Metrics – Kaila, I need the current metrics to date with the charts accurately reflecting the data from 2017,18,19 3) Brief on the new USPA tournament database – I would Lindsey or Kaila to tell us if the new USPA database will meet our data requirements. I had asked Lisa to look into this and she had sent in an email with an RFI, We can discuss before the meeting if needed. I would like to have a complete roadmap forward on collecting data on Arena tournaments historically and going forward 4) Arena Leagues – Spreading the Concept – Robin – Robin, I would like you to present history, development and lessons learned from the TAL. Bring copies of the League Rules if you can. We would like to spread this concept and maybe we can elicit some other regional leaders at the meeting 5) Open Discussion

Teleconference Number: (800) 617-4268 Participant Code: 7595177# International and Local Access Number: (913) 643-4851

Dan Coleman: [email protected] ¨ Bradley Biddle: [email protected] ¨ Kaila Dowd: [email protected]

136 UNITED STATES POLO ASSOCIATION® Arena Polo Committee Monday March 25, 2019 5:00-6:15 PM EST Conference Call

Committee Chair Executive Staff Daniel Coleman Carlucho Arellano

Vice Chairman Committee Staff Edward Armstrong Kaila Dowd Robin Sanchez Bradley Biddle

Members Present: Chris Green Daniel Scheraga Robert Lyn-Kee-Chow Dennis Geiler Louis Lopez, Jr. Megan Judge Mark Gillespie Karl Hilberg Lisa Nousek

Guests Present: Phil Van der Burgt

The meeting was called to order by Committee Chairman, Daniel Coleman

I.) Approval of Minutes a. Mr. Coleman motions to approve meeting minutes from meeting that took place on January 14, 2019. The motion was seconded by Robin Sanchez and passed unanimously. II.) Update on PDI a. Mr. Coleman wanted to ensure that all fall clinic clubs have applied for their PDI grants. Robin Sanchez, Megan Judge, and Lou Lopez confirmed that they have applied for Fall Fandango, Mustang Madness, and the University of Virginia Clinic. Mr. Coleman plans to follow up with Cornell Polo Club regarding their application. Although, it is believed that Cornell funds their own fall clinic. Ms. Sanchez stated that there will probably be an update on the PDI applications at the April Meeting. Dennis Geiler mentioned that the PDI Committee has had a late start this year and that they are only half way through the evaluation process. Results will be later than usual because of this. a. PDI Application Type

137 i. Clubs can apply for funding to host clinics in addition to the PDI grant. Ed Armstrong asked if the PDI gets denied would clubs still be able to receive funds for clinics? III.) Update on league concept a. Mr. Coleman and Phil Van der Burgt discussed starting arena leagues in the Northeast and Virginia. Mr. Coleman does not believe the Virginia League will begin this spring. Mr. Van der Burgt is working on a league concept in his area that may include clubs such as Yale, Cornell, Toronto, and others. This will be a winter league played October-April, predominately October-January to avoid conflicts with the I/I schedule. Bradley Biddle pointed out that during the I/I season there are only so many umpires available. The I/I season really picks up in February, so the winter league tournaments must be planned accordingly. It would be beneficial to schedule and apply for tournaments as far in advance as possible to avoid conflicts. b. Mr. Coleman suggests creating formats that are specific to the needs of each region. Mr. Van der Burgt’s league will have a different format than The Pacific Coast Arena League (PCAL) and the Texas Arena League (TAL). The teams in his league will be mixed so participants have a chance to play on a team with members from other clubs. Horses will be provided by the host club, so players will not have to travel with their own horses. Mr. Coleman stated the importance of making sure all players and club leaders are aware of specific league formats beforehand. Ms. Sanchez shared that she sends emails to all the TAL participants informing them of the format prior to their first game. The format is also posted on the TAL website. PCAL is an individual based format while TAL is team based. Most of the TAL tournaments are 0-3 goal and 3-6 goals since the USPA offers multiple Special Circuit Events at this goal level. At the most recent TAL event a 6-9 goal tournament and a C flight were included in addition to the 0-3 and 3-6. Ms. Sanchez hopes to have four levels of play in next year’s TAL. c. Mr. Coleman would like to see the Arena League concept introduced in as many regions as possible. He believes this will encourage more players to travel for tournaments. Ms. Sanchez and Justin Powers have discussed starting leagues in certain regions in the Southeast Circuit (Georgia, Tennessee, Alabama, etc.) and the Central Circuit (Minnesota, Wisconsin, etc.). They have contacted some clubs in these regions to discuss the potential of starting an arena league in their areas. d. Mr. Coleman asked Ms. Sanchez to present the Arena League Concept in the April Meetings. IV.) Update on the National Arena Amateur Cup (NAAC) a. The NAAC will be held at Orange County Polo Club in November 2019. The NAAC point system has generated a lot of excitement within the arena polo community and Ms. Sanchez believes we can easily attract 4 teams to participate. Orange County Polo Club has two well-lit arenas which will make for a fantastic host site. It would be great to get 6 teams to participate, preferably from outside regions. b. Definition of Amateur i. The USPA has not officially defined this term. Under the specific tournament conditions for the Arena Amateur Cup, the Rulebook states that “In no case may the handicap of any individual player exceed the upper handicap limit of the event”. If the term “amateur” were to be defined it would have to be under very broad terms. Ms. Sanchez mentioned that she is not concerned about players getting paid to play in the NAAC since the National Host Tournament Committee makes the teams. V.) Update on arena clinics a. On the last call Mr. Coleman discussed investigating arena beginner clinics b. Ms. Sanchez was contacted by two Pony Clubs about teaching clinics. She is also making a trip to St. Edwards, a new I/I club, to teach a clinic. c. Mr. Coleman wants to make room in138 the Arena Budget to support some beginner clinics. Karl Hilberg mentioned that the Armed Forced Committee would like to support clinics as well. Mr. Coleman stated that $550 a day plus travel expenses has been awarded to host clinics in the past. VI.) Current tournament awards a. Mr. Coleman and Lisa Nousek discussed metrics to measure circuit and national arena tournaments. Ms. Nousek mentioned that she had previously requested a list of club contacts. Ms. Dowd asked her to send an email with her specific request and she would follow up. b. Database needs to include more historic data. Will the committee have access to the new database? i. Ms. Dowd stated that she would collect more information on of database and bring forth a time frame on when the database will be accessible in the April Meetings. c. Ms. Sanchez considered sending post tournament surveys to try and improve tournaments the following year. VII.) Rules a. Discussed moving the Optional Tournament Conditions to the rules. Also discussed adding the new Spot hit when Out of Bounds to the Tournament Conditions. It was suggested to add references to certain outdoor rules in the rulebook like there are for the international rules. b. Will there be an Arena Rules discussion at the April Meeting? i. This should be its own meeting. Mr. Coleman suggested having another call if separate meeting can’t be arranged. VIII.) US Arena Open update a. Mr. Ceparano and Carlucho Arellano were not present on the call to discuss the possibility of renting Nassau Coliseum to host the 2019 US Arena Open so Mr. Coleman opens the discussion to new business. IX.) Any business to take to the Board in FL? a. Megan Judge expressed concern about the last-minute changes in I/I polo scheduling, stating that she was unsure if it was a good time to bring it up. Mr. Lopez pointed out that there are no game times scheduled for the National Intercollegiate Championship yet and that is not I/I’s fault. They have been waiting on the schedule of the US Open to be released so they can plan accordingly since all games are to be livestreamed. There are last minute time changes in most sports and the parents of the players should be aware of that. Mr. Biddle went on to compliment how great the Interscholastic National’s were at Houston Polo Club. Everyone involved did a great job. b. There was a discussion on what would be discussed in the April Meeting’s. i. Arena League Concept, Retrieval of historical arena data, and Updated Arena Metrics. X.) Mr. Coleman moves to adjourn the meeting.

139 1.14.19 Arena Committee Meeting Minutes

I. Setting Budget for 2019 A. Same as last year $20,000. At the end of the year excess funds were put into Arena Leagues/Clinics. B. Robin would like to see PCAL added as a line item C. Fall Clinics- applying through PDI applications 1. Will Mustang Madness, UVA Clinic, and Fall Fandango all happen this year? II. Arena League Concept A. Dan would like to propagate arena league concept to other areas. 1. Areas where there are 4-6 clubs within reasonable distance with several players, with ability to have HTC to properly host and put on a league. B. California-Heather 1. 4 clubs this year for May, June, and July. Great opportunity to sell horses and keep player’s motivated to play for longer periods of time 2. Megan J going to take a break this year 3. Concern for whether to apply for prize money because mainly amateur level, so players would prefer trophies to prize money. 4. Dan C. clarifies that Prize Money is not the responsibility of the Arena Committee, but Arena clubs should be interested in benefitting from it to promote tournaments. Arena Committee reimburses marketing and functional expenses. There is the Arena Incentive Program. You send the Arena Committee an outline of tournaments and when would like reimbursement support. 5. Denny- vet, medic, trophy, umpires reimbursements 6. PCAL requires a USPA professional umpire, but Dan suggests using USPA certified umpires. 7. Robin- PUMP 8 really helps- getting one professional umpire and filling in with certified umpires. PCAL- some certified umpires were used and qualified umpires seeking certification. Texas Arena League (TAL) has taken some ideas from PCAL: expecting way more teams than last year, last year was a 1 day event and this year will be a 2 day event. Make-a-Wish: helps bring more spectators, more students. Sponsorship for prizes. Will apply for prize money- that way people can potentially win their entry fees back. Dan wants to take this Arena League system and try it in Virginia. 8. Phil is surprised there is Arena polo in the summer. In New York normally played in the winter, but could potentially do something with NY and Michigan. Perhaps an Arena League could work in this area: Gardnertown, NYC Polo (SAM), Country Farms, Joe D, Marty Craig, YALE. Dan wants volunteers to help Phil get this going. Bob C- tough to get done in winter because of travel and weather aspect. III. Prize Money A. Dan Walker- the idea is to promote 12 goals and below. All 13 circuits are involved. There is incentive to promote Women’s Polo. Arena Polo- PCAL, TAL are very attractive

140 opportunities because we like the cross clubs participation, cross circuit participation and new membership possibilities. B. Dan Coleman- how do you apply? And is it a matching program? 1. Dan Walker: Application process- outline of how going to distribute funds, details to come from applicant. 2. All circuit governors to be advised. 3. Applications processed by Prize Money Committee, not the circuit governors. 4. Lou Lopez requests an application template. IV. Open Discussion A. Dan C- all National Tournaments played for in 2018 B. Dan C- wants to know about multiple year awarding of tournaments and evaluation process C. National Sherman has not been awarded yet. D. Robin- National Amateur Cup- we have a call on Thursday and FYI “apply for circuit events and rack up points for the NAL. E. Dan C- wants to put together an Arena Newletter. F. Dan C and Lou L to possibly team up and do the National Delegates Cup 6-9goals and maybe get Prize Money. G. Dan C- wants ideas for some new programs 1. Robin- player clinics 2. Chris Green- USPA subsidizing any interested persons to a 1st lesson: FREE LESSON 3. Robin- working on some marketing projects 4. Danny Scheraga- get people from other equestrian disciplines, promote clinics with other horse sports- send clinicians. 5. Robin- prize money. Western Riders normally don’t like polo events because there is no prize money. Maybe they will come around now. 6. Mark- recruiting more people from other horse disciplines 7. Heather- wants to reinstate player clinics.

141 MINUTES Arena Committee Fall Meeting: 09-21-18

Danny S: motion to approve previous minutes

Ed A: second

Tournament Metric Update:

Budget Update: Arena Incentive Program, so if you are holding a Master’s Tournament there is $300

-there is money allocated for the Arena USOpen

National Tournament Status: big question is US Arena Open, *Megan Judge recommends Eldorado in December to rescue this year’s Arena Open. *Brad- Aiken just built arena *Rodney F- interested in the 2019, very interested *Eldorado/Empire: not ready for the 2018

-final decision, Carlucho to call Mark B and Gates about trying to host 2018, need 4 teams and USPA Arena Rules

-Delegate’s Cup 6-9 2018: just got dropped by Guatemala *Lou is willing to host at UVA, but he is not interested in holding the tournament himself, he is upset that his Women’s Arena Open is being deterred due to a woman’s grass tournament in Aiken. *Justin suggest putting a call into Cliff Sifton to host it in Canada. *Vicky is up for doing it, there is a chance she can pull it together at Empire with Rodney F

Dan- it is clear that we all need to market our tournaments better, and we need to schedule better to not overlap torunaments

Maureen- Woman’s Committee is putting together a website for this purpose, tournament dates

Update on Fall Clinics: Robin and Megan J have openings for getting certified Umpires. *Brad is mentioning that this is I/I motivated---*Carlucho-really this is a test to see if those hosting these clinics are satisfied with receiving funding from the USPA under several different methods rather than pulling directly from the Arena Committee’s budget, will see the results and whether or not need to request the additional funding for the Arena Committee.

National Amateur League- -1 to 3 will be considered an amateur, pay your own way, Father & Son combination, Orange County Polo Club will host in their National Arena Amateur Cup for the championships, it is a fun circuit tournament that you get points playing in your own circuit and then can move to the nationals in the fall which in the first year will be at OC Polo Club,

*Orange County Polo maximized what you can do on 4 acres to start an Arena Club, Justin is willing to talk about how to produce such a thing.

*Brad- the Arena Tournament Conditions will be held as “Conditions” and not as the standard rules.

*Megan J motion to adjourn, Mark Gil second

142

® UNITED STATES POLO ASSOCIATION Armed Forces Committee Thursday, April 18, 2019 4:00pm Embassy Suites, West Palm Beach, Florida Dial in number: (800) 617-4268 • Participant Code: 7269546#

Co-Committee Chair - Committee Members: Steve Armour, Dan Karl Hilberg, Jake Colhoun, Dean Daggett, George Dill, Barbara Flournoy Donahue, Allen Hoe, Pat Nesbitt, Rob Phipps, Vice Chair - Mark Parker Scott, Marisa Tanner, Joe Meyer, Peter Gillespie Rizzo, Steve Walsh, Elena Wicker, Tony Yahyai, Mike Yermakov. adlkfjadfadfadfadfdfasdfdasfa Executive Staff – Carlucho Arellano

Sub-committee Chairs Inter-Service (IS) Sub-Committee: Mark Gillespie (C), Rob Phipps, Steve Walsh, Karl Hilberg Budget/ PDI Sub-Committee: Karl Hilberg (C), Jake Flournoy, Mark Gillespie, James Dodge International Military (IM) Sub-Committee: Mark Gillespie (C), Rob Phipps, Allen Hoe, Pat Nesbit Tournament Sub-Committee: Karl Hilberg (C), Jake Flournoy, Mark Gillespie, Steve Walsh General Patton Award Sub-Committee: Steve Walsh, Mark Gillespie (C), Marissa Tanner, Dan Colhoun, Allen Hoe

MISSION STATEMENT

The mission of the United States Polo Association Armed Forces Polo Committee, in recognition of the great history and connection between the sport of polo and our Armed Forces, seeks to create opportunities to support and perpetuate the ties between the armed forces and the polo communities through the promotion of events supporting the military community and the development of partnerships to increase military participation in the sport of polo.

1. Approve Minutes from last meeting

2. Budge review and update a. Review 2019 b. Draft inputs for 2020

3. International a. 2019 completed b. 2019 remaining c. 2020 proposed

143

4. National Events a. 2019 update b. 2020 discussion (1) Arena CINC (2) Field CINC c. Recommendation to Tournament Committee?

5. Military events/MPDI a. 2019 completed b. 2019 remaining c. 2020 proposed d. Discussion on program, keep as is? modify?

6. Awards Awareness a. General Patton b. MVP - LTC Tommy Hitchcock d. BPP - Sgt Reckless e. Sportsmanship - COL Gordon Johnston

7. Service Jerseys

8. Open Discussion

144 Call in: (800) 617-4268 PIN: 3492511#

Present - Joe, Mark, Tony, Rob, Karl, Carlucco, Steve, Marissa, Pat, Dean

Topics

1. Budget o Presented draft o Discuss further in April

2. National Arena (Karl) o Date, Team Captains, Emails

3. National Outdoor o Tony submit application for 2020&2021 to Kalia and Carlucco

4. International Events o India – window of opportunity is Oct, Nov, Dec timeframe; continue to work; some money budgeted for this event o To Argentina – in discussions with Gen Blanco window of opportunity is Mid-Sep to Dec; FIP Ambassadors Military Cup; some money budgeted for this o Ambassadors Military Cup in US o Westchester/Townsend Cup. USPA Put in separate years – Townsend (US)/Brian Morrison (UK) in odd/even years. Westchester in even years. o Argentina in US. Horses from Ganzi’s or Nesbitt o France D-Day 75th Anniversary, 1st Week of June; Berlin Air Lift Anniversary o Mexico Event. Tony work… o Need to come up with tentative schedule. o Newport Polo Club.

5. Service Jerseys o Use EOY of funds for team jerseys to send to clubs hosting military circuit or national events to help raise awareness of our events. For clubs that request. o Global Apparel make Army, Marine Corps, Navy, Air Force shirts for sale in commissaries. One license in US has to be convinced that they will make money on sales of shirts; Nationwide or website only. Use AFC logo in addition to USPA. Specialty shirts on Armed Forces Day, Dec 7th to promote and see response.

6. Polo Boot Camp o Expanded national clinic, 5-day/7-day, work with PTF for financial support. Karl call Danny and discuss concept. Wrap in Dan Colhoun. Who has facility and horses to support? VA area obvious choice. Sponsors, Def Industry, Flag/Gen Officers.

7. Open Discussion o Scottsdale Event (Rob Phipps/Dean Daggett) – Arizona Polo Club; Marine Corps and Air Force Team; USPA Border Circuit General Patton (0-4 goal). In November. (Dean, Chris, Rob interested)

145

® UNITED STATES POLO ASSOCIATION Armed Forces Polo Committee Tuesday September 2018 Dial in number: (800) 617-4268 • Participant Code: 7269546#

Attendees:

Mark Gillespie, Jake Flournoy, Pud Nieto, Karl Hilberg, Joe Meyer, Peter Rizzo, Carlucho Arellano, Tony Yahyai, Justin Powers, Raleigh Craighead, Robin Sanchez, Dan Colhoun, Barbara Donahue (phone), Marissa Tanner (phone), Rob Phipps (phone), Steve Walsh (phone),

MISSION STATEMENT

I. Approve Minutes from last meeting a. Motion by Joe Meyer, Second by Mark Gillespie. Approved, unanimously II. Budget review and approval- Presented by Karl Hilberg a. Review 2018 remaining b. Review draft 2019. Same budget to be presented for 2020 c. Discussion about military match in conjunction of the Townsend Cup in Florida, specific to additional costs in Florida with respect to horse rentals. d. Discussion about military exhibit in HoF III. Special Circuit Event Changes a. Review of Tournament Conditions and Karl’s presentation to Tournament Committee about National Commander in Chief Cup (up to 12 goals) and aligning handicaps of tournaments b. All military circuit events – change to allow clubs to request and circuit governors to approve changing handicap levels if necessary i. Outdoor – General S. Brown 4-6, change to General George S. Brown 4-8 IV. Sponsorship a. Discussion led by Mark Gillespie about Sponsorship and generating funds to support Military Polo Activities. Mark spoke to Joe Muldoon and Gene Burke about there being impropriety for the

146 committee to solicit outside funds to support their efforts, they didn’t see any, but suggested checking with USPA leadership. i. There was discussion about setting up a 501c3 for specific donations; similar to how AIPF runs in conjunction to International Polo. Carlucho would check with CEO and Legal Counsel ii. Peter Rizzo and Joe Meyer led discussions about the need for a 501c3 and suggested to explore it, but first establish the specific cause. iii. Peter asked for the committee to look into who has the authority to set up a 501c3 and if the committee can use budget to do so iv. Jake Flournoy and Carlucho Arellano suggested focusing in on the mission for specific direction of the committee’s actions 1. Karl suggested doing the focus should be on military events with the intent to raise funds, awareness, etc. to support wounded warriors v. Dan Colhoun suggested this may be a good opportunity to partner with PTF. The general consensus of the committee was to explore this opportunity. Karl and Dan were going to discuss with Tony, Danny S, and PTF stakeholders vi. Newport, Hawaii, TX/OK 1. Justin is going to connect the Armed Forces Committee with the Newport leadership and obtain metrics V. Armed Forces Polo Clinics a. Mark Gillespie suggested we should explore hosting a clinic at a specific location. i. Jake Flournoy suggested close to DC since there is a large military and polo contingency (He suggested connecting with Lou Lopez at Virginia Polo) VI. Military events/MPDI- Reviewed by Karl Hilberg a. National and Circuit events (Discuss with Tournament & Arena Committees) b. Discuss 2018 National Events (Arena and Field both played) c. Discuss 2019 National Events (Arena awarded, Field open) VII. General Patton Awards a. Steve Walsh 2018 was presented during this meeting period b. Select 2019 awardee for presentation at April 2019 USPA meetings by December c. Coordinate with USPA to get US Weekly Update email sent out VIII. Military Color Guard a. Karl Hilberg asked if the USPA wanted to have a Color Guard at the US Open and Townsend Cup in Florida so that they could prepare in advance. Carlucho confirmed their involvement IX. Resolution: Motion by Karl Hilberg to rename the MVP of Military Polo Events to the Lieutenant Colonel Thomas Hitchcock, Jr. (US Army Air Corps) award. Seconded by Mark Gillespie. Passed unanimously. a. Coordinate with USPA to have blue book reflect Lieutenant Colonel Thomas Hitchcock, Jr. (US Army Air Corps) MVP award and Sergeant Reckless (US Marine Corps) BPP award. X. Motion to Adjourn by Joe Meyer

147 AFC Meeting

1. Approve minutes from last meeting 2. Budget Review and Approval 3. Special Circuit Event changes (Approved by Tournament Committee) 4. Sponsorship 5. International 6. Military Events/MPDI 7. National and Circuit Events 8. General Patton Awards 9. I/I ROTC 10. Military Color Guard 11. Open Discussion 12. Saturday Board Presentation

148 Backup Slides

149 Special Circuit Event Changes (Tournament Committee) • National Commander-in-Chief Cup does not have a host club for 2019. This is up to 12 goal tournament on the field. Only tournament condition is that one member on each team shall have a military connection. A military connection is defined as some that has served in the military or someone in their family has served in the military. Examples are:

• Military Circuit Events

• Change handicap level of General George S. Brown tournament from 4-6 goal to 4-8 goal to be in line with other tournaments. • All Circuit Governor’s to approve handicap changes to all Circuit Military events. (Approved tournament condition for 2019, Tournament Committee to work permanent solution)

150 Armed Forces Committee 2018 Fall Meeting Oakbrook, IL

151 21%

152 SPECIAL CIRCUIT EVENTS (as awarded by Circuit Governors) • Outdoor – General George S. Patton (0-4*) • Outdoor – General George S. Brown (4-8*) • Arena – Admiral Chester W. Nimitz (0-3*) • Arena – General Lewis B. ”Chesty” Puller (3-6*)

ONE Tournament Condition “Required to have at least one military member on each team (active duty, retired, honorable discharge, family member of military member or spouse)”

153 USPA NATIONAL EVENTS

• Outdoor – Commander-in-Chief Cup (to 12 goal) • Looking for host for 2019 Commander-in-Chief Cup • $2,500 Reimbursable Marketing (MPDI) Support from AFC per year • Arena – Commander-in-Chief Cup (to 12 goal)

ONE Tournament Condition “Required to have at least one military member on each team (active duty, retired, honorable discharge, family member of military member or spouse)”

154 MILITARY FAMILY BY CIRCUIT

155 CIRCUITS PLAYING MILITARY CIRCUIT EVENTS

156 WHERE CAN YOU FIND INFORMATION (USPA Member Search Page)

Please Select One All Member Spouse Family Member Please select one Any Army… All Types Marine Corps… Active Navy… Reserve or Guard Air Force… Retired Coast Guard… Honorably Discharged

157 AFC DRAFT METRICS

• Plan is to track and record results in the MOB report using following metrics..

158 MOB REPORT

Data currently “Negative” as this is comparing 2017 EOY data to Jan – Aug 2018 data with at least 3 more events planned.159 Backup Slides

160 AFC OBJECTIVE 1

161 Example of Data Collected

162 AFC OBJECTIVE 2

163 AFC OBJECTIVE 3

164

UNITED STATES POLO ASSOCIATION BOARD OF GOVERNORS MEETING APRIL 20, 2019

AUDIT COMMITTEE REPORT – Steven Rudolph Board Book - Section 8

I. Summary of Actions Taken

II. Annual Audit Results for the USPA Consolidated Financial Statements for the Year Ending December 31, 2018

Motion: I, Steven Rudolph, as Audit Committee Chairman, request a motion for the approval of the United States Polo Association, Inc. and Subsidiaries Consolidated Financial Statements for the Year Ended December 31, 2018.

III. Other Business

Motion: I, Steven Rudolph, as Audit Committee Chairman, request a motion for approval of the Audit Committee’s Report, as presented to the Board at its Meeting on April 20, 2019.

165

UNITED STATES POLO ASSOCIATION AUDIT COMMITTEE MEETING AGENDA Friday, April 19, 2019 08:30 am – 09:00 am

Members Steven Rudolph, Committee Chair Eugene Burk Charles G. Stanislawski, MBT, CPA, CTC

Staff Liaison Susan Present

MISSION STATEMENT The purpose and primary function of the USPA Audit Committee shall be to assist the Board of Governors of the USPA (the “Board”) in fulfilling its oversight responsibilities for (a) the integrity of the USPA’s financial statements, (b) the USPA’s compliance with any legal and regulatory requirements, (c) the independent auditors qualifications and independence, and (d) the performance of the USPA’s internal audit function and that of the independent auditors. (From the Audit Committee Charter.)

I. Call Meeting to Order

II. Approval of September 2018 Audit Committee Minutes

III. Report on the annual audit results for the USPA and related entities (Handouts available at meeting) Motion – Request a motion that the Audit Committee endorse the United States Polo Association, Inc. and Subsidiaries Consolidated Financial Statements for the Year Ended December 31, 2018.

IV. Summary actions taken

V. Other Business

VI. Adjournment

Teleconference access – Dial-in: 1.800.617.4268, Passcode: 1181838# [email protected]

166 UNITED STATES POLO ASSOCIATION© Audit Committee Meeting Minutes Friday, September 21, 2018 at 10:30 a.m. CT Hyatt Lodge at McDonald’s Campus – Oakbrook, IL

Members Guests Steven Rudolph, Committee Chair Mr. Jim DeAngelis (phone) Eugene Burk Charles G. Stanislawski, MBT, CPA, CTC Staff Deanna Sullivan-Deel Staff Liaison Barb Dostal Susan Present

Mr. Steven Rudolph called the meeting to order at 11:42 a.m.

Audit Committee Mission and Responsibilities Mr. Stanislawski read the Audit Committee’s Mission Statement, clarifying that Committee’s purpose and responsibility is to provide oversight for financial integrity and transparency.

Motion: Mr. Rudolph moved to approve the April 20, 2018 meeting minutes. Mr. Burk seconded. The motion passed unanimously.

Scope of Audit Committee Mr. Rudolph clarified that the AC has three courses of action upon receiving inquiries. They can investigate an inquiry that is defined within their Charter; they can decline to investigate without comment due to issues not within their Charter; or they can decline to investigate but offer recommendations or comments.

Inquiries Mr. Rudolph stated that the Audit Committee recently considered two inquiries and one request.

The first inquiry pertained to a former employee. The Committee found no evidence to support the claim and closed the confidential investigation.

The second inquiry centered on the process behind Constitution and Bylaw changes. (The AC was part of a sub-committee developing language for a constitution and a bylaws amendment. Although the proposed amendments were considered approved and then timely forwarded to the Constitution Committee for submission for delegate review and vote, the deadline was missed due to subsequent review.)

Mr. Rudolph stated that this type of inquiry was not within the Audit Committee’s charter. He offered, for consideration, that in situations such as these, the submission and review timeline should be extended to provide sufficient time for thoughtful, deliberate actions.

Other

167 Mr. Rudolph addressed a change to the Nominating Committee (NC) structure mandating that the non- voting NC chair be a member of the Audit Committee. Mr. Rudolph stated the AC’s charter does not support this type of activity. He suggested that the USPA might consider creating an Oversight and Ethics Committee to handle activities such as this.

Ms. Present inquired if this Nominating Committee change would result in a conflict of interest for the Audit Committee in the event an inquiry pertaining to actions of the NC was submitted. Mr. Rudolph reiterated that chairing the Nominating Committee was not part of the AC’s charter.

The Audit Committee briefly noted the position held by Gene Burk is approaching its set April 2019 term limit. The Committee determined to communicate with the Nominating Committee regarding the suitability and skill set required in a qualified replacement for Mr. Burk’s position. Mr. Burk announced the two requests for inquiry would be provided to the Board of Governors.

Adjournment Mr. Rudolph moved to adjourn the meeting at 11:55 a.m. CST. Mr. Burk seconded. The motion passed unanimously.

168 UNITED STATES POLO ASSOCIATION Board and Staff Development Committee

Members: Committee Staff: Leighton Jordan, Co-Chairman Bev Basist Peter Rizzo, Co-Chairman Susan Present Liz Brayboy Sheryl Sick Daniel Walker

MISSION STATEMENT The mission of the USPA Board and Staff Development Committee is to, on an ongoing basis, study and offer recommendations on the establishment and continuous improvement of an efficient, staff-driven organizational structure. The Committee shall provide advice and support to the Association's Chief Executive Officer in USPA personnel matters and offer advice and support to the Association's Chairman in all matters relating to USPA Board of Governors and USPA Limited Liability Companies development. The Committee shall study USPA mission statement objectives and make recommendations to achieve stated goals, correct deficiencies, and ensure consistency, continuity and clarity in all areas of the Association.

The Committee’s responsibility (concerning the USPA and subsidiary Limited Liability Companies), includes, but not limited to: human resources, information technology, staff oversight, staff compensation, staff development and succession, strategic planning, Board development and succession planning, and Board and staff evaluation and interaction.

Agenda for April 2019

I. Greetings, Introduction of BASDC Members and Staff. Call meeting to order. II. Review of BASDC completed tasks since 2018 Fall Meeting (attachment provided). A. Review proposed job designs for USPA Circuit Governors, Governors-at-Large and Lt. Governors, as presented in the attachment; and, BASDC vote for endorsement for EC/BOG review/approval (attachment provided). B. Review progress of a process to define a guideline for commemorating and memorializing USPA Awards and Recipients (attachment provided). III. Discuss potential new topics for upcoming BASDC review, including: A. Should Lt. Governors be mentioned/made official in the USPA Board Governance? B. USPA Policy Compliance – Outline of Board and Staff Accountabilities. V. Question and Answer session for BASDC and meeting attendees. VI. Executive Session. VII. Adjournment.

169 BASDC ACCOMPLISHMENTS SINCE OCTOBER 2018:

PROJECT STATUS

1. Job Designs for Circuit Governors, Lieutenant Governors and Governors-at-Large To be forwarded to EC/BOG for April review/approval, process. Draft attached*

2. Created Job Design Draft for Executive Director of Polo Development Completed 12.18, deferred to L. Brayboy & B. Puetz

3. Completed final draft of USPA EEO/Diversity/Inclusion Policy Forwarded to EC/BOG 12.18, BOG approved 1.19

4. Review USPA Recognition of Service Award Process Ongoing, working with USPA Staff, committee will offer

5. Conferred with CEO Puetz re: USPA Salary and Bonus Structure BASDC recommendations forwarded to Chairman Campbell on 2/21/19

6. Review/Create a “USPA Ethics and Compliance Reporting Policy” Policy approved by EC/BOG 1.19. Conferring with Staff for USPA Policy compliance on website and hotline.

7. Review and Recommend updates to 2019 USPA Organizational Chart 2019 Organization Chart(s) approved March by EC/Board review approval process

8. Review location plans for Staff Administrative Offices in Florida Ongoing

Version 1 Page 1 March 13, 2019 170 DRAFT: V.2-10-19 - Proposed Job Designs for USPA Circuit Governors; Governor-at-Large and Lt. Governors I. Job Design For USPA Circuit Governors: A) Governance: Uphold the duties, responsibilities and other provisions of the USPA’s Articles of Incorporation; Constitution; By-laws; Tournament Conditions; the Rules, and all BOG approved Association Policies and Resolutions.

• Be elected by the Delegates of Circuit Active Member Clubs. • Serve on the USPA Board of Governors as a USPA Circuit Governor. • Review and adhere to the USPA Mission Statement and Vision. • Review and adhere to the duties and responsibilities of the USPA’s Articles of Incorporation as a 501c6 organization, Constitution, By-laws, Tournament Conditions, Rules; and, all Board of Governors (BOG) approved Association policies and resolutions, including: USPA Board Oath; Governance Communication Policy, Conflict of Interest Policy; Equal Opportunity/Commitment to Diversity/Inclusion Policy; and, Ethics and Compliance Reporting Policy. • Provide leadership and oversight for the achievement of the USPA mission statement in terms of philosophy, strategy, objectives and goals within the Board approved budgetary guidelines. • Facilitate increased communication, awareness and interaction within the Association to ensure compliance with USPA Constitution, Bylaws, Rules, Tournament Conditions and Policies as approved and amended from time to time by the USPA BOG and/or USPA Delegates. • Represent all USPA Active Member Clubs within the assigned Circuit at all USPA Meetings. • Review the monthly USPA MBO Report and other official reports and advisories. • Attend all Annual and Special Meetings, as well as the informal BOG semi- annual meeting and monthly teleconferences. • Adhere to any and all USPA travel expense reimbursement policies. • Facilitate and enhance optimum interaction and communication among and between members of the USPA BOG, its leadership, wholly owned Subsidiaries and its Committees. • Be prepared to accept and represent voting proxies provided by valid USPA Delegates in terms of voting on USPA Constitutional changes and/or matters related to USPA Delegates’ Constitutional duties and responsibilities. • Annually review corporate productivity, efficiency and effectiveness in terms of the USPA Organizational Chart. • Collaborate with volunteers and professional staff to ensure that USPA business and Association governance functions effectively and efficiently. • Optimally appoint Circuit Lt. Governors to facilitate USPA Circuit activities. • Conduct Circuit Member Club meetings/teleconferences. • Provide relevant Circuit information to all Member Clubs within the Circuit. • Represent the USPA at USPA Circuit and other Sanctioned Events. • Request a copy of emails to and from the USPA Office/Staff to any member, Delegate or Club in the Circuit that the Governor represents.

1 171 • Reach out and welcome personally all new members to the Circuit, and to the world of polo; and, let the new member know that they have USPA support moving forward in their journey in the sport. (USPA Staff to notify Circuit Governors of all new members joining within the Circuit) • Create and publish a Quarterly Circuit Schedule. • Advise USPA staff of approval/denials of new club applications within the circuit. • Contact unpaid clubs within the circuit and inform the USPA staff of their status. • Notify the USPA office with any concerns, issues and/or discussions for presentation to the BOG at the Annual Meeting. • Members of the Board of Governors are encouraged to join USPA Committees. • Circuit Appointments: 1) Lieutenant Governors: intended serve all of the varied Circuit interests and activities, for example: I/I, Low Goal, Junior Polo, Arena Polo, Women’s Polo and others. 2) Circuit Umpire Coordinator: Intended to serve as a connection between the Circuit Governor, the Circuit and Umpires, LLC to ensure all clubs are able to informed about umpiring services. • Circuit Awards: 1) Circuit Sportsmanship Award - Circuit Governors are encouraged to recognize superior sportsmanship on and off the polo field. 2) Dr. Billy Linfoot, Most Improved Club Player - Annually awarded to the club’s most improved player. Award consists of a certificate and a biography. 3) Owen O’Hanlon, Best Groom - Annually awarded to the club’s best groom. Award consists of a certificate and biography. 4) Clint Nangle, Equine Welfare Award- Annually awarded to a member being recognized for excellence in equine welfare. B) Non-Governance: Recommended duties and responsibilities have, from time to time, been outlined in informational memorandum and other administrative directives.

I. Job Design For USPA Governor-at-Large: A) Governance: Uphold the duties, responsibilities and other provisions of the Association’s Articles of Incorporation; Constitution; By-laws; Tournament Conditions; the Rules, and all BOG approved Association Policies and Resolutions

2 172 • Be elected by the Registered Player Members, serve as a USPA Governor-at- Large and adhere to the provisions of the Association’s Articles of Incorporation, Constitution, By-laws, Tournament Conditions; Rules; and, all Board of Governors (BOG) approved Association policies and resolutions, including, but not limited to, adherence to the: USPA Board Oath; Governance Communication Policy, Conflict of Interest Policy; Equal Opportunity/Commitment to Diversity/Inclusion Policy; and, Ethics and Compliance Reporting Policy. • Be prepared to accept and represent voting proxies provided by valid USPA Delegates in terms of voting on USPA Constitutional changes and/or matters related to USPA Delegates’ Constitutional duties and responsibilities. • Review and Adhere to the USPA Vision. • Provide BOG leadership and oversight for the achievement of the USPA mission statement in terms of philosophy, strategy, objectives and goals within the budgetary guidelines approved by the BOG. • Provide leadership and exhibit professionalism in terms of volunteer service to a 501c6 organization. • Facilitate increased communication, awareness and interaction within the Association to ensure compliance with USPA Constitution, Bylaws, Rules, Tournament Conditions and Policies as approved and amended from tine to time by the USPA BOG and/or USPA Delegates. • Review the monthly USPA MBO Report and other official reports and advisories. • Attend all Annual and Special Meetings, as well as the informal BOG monthly teleconference. • Adhere to any and all USPA travel expense reimbursement policies. • Facilitate and enhance optimum interaction and communication among and between members of the USPA BOG, its leadership, wholly owned Subsidiaries and its Committees. • Review corporate productivity, efficiency and effectiveness in terms of the USPA, a 5016c6, not-for-profit business entity, based on the USPA Vision and Mission Statement and as outlined in the USPA Organizational Chart. • Collaborate with volunteers and professional staff to ensure that USPA business and Association governance functions effectively and efficiently. • Notify the USPA office with any concerns, issues and/or discussions for presentation to the BOG at the Annual Meeting. • Members of the Board of Governors are encouraged to join USPA Committees. B) Non-Governance: Recommended duties and responsibilities have, from time to time, been outlined in informational memorandum, annual Blue Book references and other administrative directives.

I. Job Design For Lt. Governors: A) Non-Governance: Uphold the provisions of the Association’s Articles of Incorporation, Constitution, By-laws; Tournament Conditions; Rules; and all BOG approved Association Policies and Resolutions. (Note: The position of Lt. Governor is not based currently on USPA Governance)

3 173 • Be appointed by a USPA Circuit Governor, serve as a USPA Lt. Governor and adhere to the provisions of the Association’s Articles of Incorporation, Constitution, By-laws, Tournament Conditions; Rules; and, all Board of Governors (BOG) approved Association policies and resolutions, including, but not limited to, adherence to the: USPA Board Oath; Governance Communication Policy, Conflict of Interest Policy; Equal Opportunity/Commitment to Diversity/Inclusion Policy; and, Ethics and Compliance Reporting Policy. • Serve at the discretion and direction of the Circuit Governor. • Be prepared to accept and represent voting proxies provided by valid USPA Delegates in terms of voting on USPA Constitutional changes and/or matters related to USPA Delegates’ Constitutional duties and responsibilities. • Review and Adhere to the USPA Vision. • Provide BOG leadership and oversight for the achievement of the USPA mission statement in terms of USPA philosophy, strategy, objectives and goals. • Provide leadership and exhibit professionalism in terms of volunteer service to a 501c6 organization. • Facilitate increased communication, awareness and interaction within the Association to ensure compliance with USPA Constitution, Bylaws, Rules, Tournament Conditions and Policies as approved and amended from time to time by the USPA BOG and/or USPA Delegates. • Review the monthly USPA MBO and other official reports and advisories. • Attend Annual and Special Meetings, as well as the informal BOG monthly teleconference. • Facilitate and enhance optimum Circuit interaction and communication between its Member Clubs and Registered Members. • Collaborate with volunteers and professional staff to ensure that USPA business and Association governance functions effectively and efficiently. • Be assigned a number of duties and responsibilities by the Circuit Governor. • Attend Circuit Member Club meetings/teleconferences. • Provide relevant Circuit information to all Member Clubs and Registered Members. • Represent the Circuit Governor at USPA Circuit and Sanctioned Events. • Assist Circuit Governors with the Circuit Quarterly Schedule. B) Non-Governance: Recommended duties and responsibilities have, from time to time, been outlined in informational memorandum and other administrative directives.

4 174 Cost of Individual Who determines who Award Description Trophy Time of year given receives it Memorialized Publication Bronze award presented annually to highlight an individual who Nominations opened to Clint Nangle Equine Welfare Award dedicates their time and energy to caring and advocating for our membership. Equine Welfare equine partners. $865 PTF/ USPA Awards Ceremony- April Committee Votes on the award. Bluebook Article in Roll-Up

Crystal trophy presented annually to an individual who goes above Nominations opened to USPA Woman of the Year and beyond to support the sport of polo for the greater good, membership. Women's Committee demonstrating a significant level of involvement and leadership. $250 PTF/ USPA Awards Ceremony- April Votes on the award. Bluebook Article in Roll-Up Bronze award presented annually by the Association to a member Sub-Committee of the Arena Russ Sheldon Award who has made an outstanding contribution to arena polo. $850 PTF/ USPA Awards Ceremony- April Committee determines the recipient. Bluebook Article in Roll-Up Bronze award presented annually to a member who has Tom Hughes Umpire Award demonstrated outstanding service to Umpires LLC. $830 PTF/ USPA Awards Ceremony- April Umpires and LLC Advisory Board. Bluebook Article in Roll-Up Email out to all USPA membership in the fall to submit input by Dec to Mark Gillespie (Chair of Committee). General George S. Patton Jr. Bronze plaque award is presented to the member who has gone The Gen Patton Award Committee above the call of duty to create opportunities for the military meets, reviews submissions and members and their families to become involved in the sport of polo. $400 PTF/ USPA Awards Ceremony- April vote on who wins. Bluebook Article in Roll-Up Trophy presented annually in memory of Hugo Delmar, Jr., and his contributions to the United States Polo Association. The trophy is Hugo Dalmar Jr. Sportsmanship Trophy presented to the player who best exemplifies the sportsmanship characteristics inherent to the sport of polo. $230 PTF/ USPA Awards Ceremony- April USPA Chairman Bluebook Article in Roll-Up Bronze award given to a Board Member at the conclusion of their Usually Fall Board of Governors and Annual Term listed in Governor Recognition and Appreciation Trophy term. $850 Member Meeting Determined by term Bluebook CIRCUIT AWARDS Plaque presented by the Association to promote good sportsmanship in polo and to recognize those individuals who Circuit Sportsmanship Award exemplify this quality. Each Circuit Governor, with the advice and consent of a committee of their choosing, may designate one recipient of the award. $100 TBD by Circuit Governor Circuit Governor Bluebook

Circuit Clint Nangle Equine Welfare Award Plaque presented by the Association to a recipient who has demonstrated excellence in the field of equine welfare. $100 TBD by Circuit Governor Circuit Governor Bluebook CLUB AWARDS Certificate awarded to an individual who exemplifies excellence in Club Clint Nangle Equine Welfare Award the field of equine welfare. TBD by Club Delegate Club Delegate Bluebook

Owen O'Hanlon Best Groom Award Certificate awarded to the best groom, based on dedication, ability and knowledge. TBD by Club Delegate Club Delegate Bluebook Dr. Billy Linfoot Most Improved Player Award Certificate awarded to the most improved player for the year. TBD by Club Delegate Club Delegate Bluebook

Club Best Pony of the Year Certificate awarded to an exceptional pony at your club (playing, lessons, etc.). TBD by Club Delegate Club Delegate Bluebook OTHERS Trophy is awarded annually to the owner of the best playing pony in Sub-Committee assigned by Host Willis L. Hartman Trophy the U.S. Open Polo Championship®. $815 U.S. Open Polo Championship Finals Tournament Committee Bluebook

The Seymour H. Knox Award Bronze trophy is presented annually to the most valuable player in Sub-Committee assigned by Host the U.S. Open Polo Championship®. $380 U.S. Open Polo Championship Finals Tournament Committee Bluebook

3/29/19175 UNITED STATES POLO ASSOCIATION® Club and Member Administration Committee Thursday, April 19, 2019 at 11:00 AM Eastern Embassy Suite ~ West Palm Beach, Florida

Committee Chair Committee Staff Steve Armour Lindsay Dolan Carlucho Arellano

Committee Members: Ed Armstrong David Brooks Avery Chapman George Dill Sheila Everett Denny Geiler

MISSION STATEMENT

The mission of the Club and Member Administration Committee is to review and evaluate all new club applications to ensure that the applying clubs comply with the current standards set forth in the Constitution and the policies approved by the Board of Governors. It is also the committee’s duty to review and evaluate all existing clubs on an annual basis to confirm their compliance with the existing rules and policies of the Association, in order to make recommendations to the Board of Governors, for their approval, as to the status of member clubs in the Association.

I. Call to Order

II. Approval of the Previous Meeting Minutes

III. Review 2019 Club List

IV. Review 2019 Provisional Active Clubs

V. New Clubs

VI. Open Comments

VII. Adjourn

Teleconference Number: (800) 617- 4268 Code: 87437005#

Steve Armour: [email protected] Lindsay Dolan: [email protected]

176 UNITED STATES POLO ASSOCIATION® Club and Member Administration Committee Thursday, September 20, 2018 at 2:00 PM Central Hyatt Lodge ~ Oakbrook, Illinois

Committee Chair Committee Staff Steve Armour Lindsay Dolan Carlucho Arellano

Committee Members Present: Ed Armstrong George Dill Sheila Everett Denny Geiler

Guests Present: James A’Court Jessica Bonilla Liz Brayboy Gene Burke Raleigh Craighead Erica Gandomcar-Sachs Tom Goodspeed Paul Jornayvaz Bob McMurtry Pud Nieto Stevie Orthwein David Ragland Jim Rossi Robin Sanchez Mark Sedacca Sheryl Sick Amy Trytek Eduardo Velarde Scott Walker Emmalyn Wheaton Cristina Yahyai

I. The meeting was called to order by Committee Chair, Mr. Armour.

II. RESOLVED: Mr. Geiler made a motion to approve the minutes from the April 19, 2018

committee meeting. The motion was seconded by Mr. Armstrong and passed

unanimously.

III. It was noted that four clubs would be recommended for full Active Club status at the

USPA Board of Governors Meeting on Saturday. The clubs recommended are- Arizona

Polo Club, El Caso Ranch Polo & Equestrian Center, Oxford Polo Club, South Padre

Island Polo Club. The other item listed on the Secretaries Report was the recommendation

to move Springfield Polo Club- CA from the Pacific Northwest Circuit to the Central

Circuit. This move has been approved by both Circuit Governors and is due to the physical

location of the club being in the Central Circuit. The other circuit change recommendation,

Pie Town Polo Club, will be removed from the list, due to the Delegate, Dan Coleman,

deciding to apply as a new club, Liberty Hall Polo Club.

IV. A discussion was held regarding the new club requirements presented in the proposed

Constitutional Changes. Mr. Armour noted that all clubs will be required to comply with

177 the new requirements. Clubs will now be required to have six Registered Player Members

who are at least eighteen years of age. It was clarified that if a club cannot meet this

membership requirement, they will still be able to be a USPA Club, they will just be a

Provisional Active Club and not able to participate in voting. They will still be able to

apply for and receive PDI Funding, apply for tournaments, and all other club benefits. Mr.

Geiler explained the review process that takes place for PDI funding and noted that the

program will be undergoing some changes in the near future. It was mentioned that the

overall budget for PDI has been decreased for 2019.

RESOLVED: Mr. Dill made a motion that the Club and Membership Administration

Committee not endorse the reduction of the Polo Development Initiative Funding Budget,

and would recommend to have it increased back to the previous amount. This motion was

seconded by Mr. Armstrong and passed unanimously.

V. The reduction in Membership Categories was discussed, and it was noted that this was

done to simplify and streamline our membership. The Student Membership category is

being removed, there will be three options for membership- Registered Player (U.S.

Citizen), Affiliate Player (Non U.S. Citizen) and Social Non-Playing. Players under the

age of eighteen, and those affiliated with a College or University will pay a reduced fee of

$50 for the Registered or Affiliate Player Memberships. Members under the age of

eighteen will not be eligible to vote in Association matters, or serve as a Club Delegate,

but will have all other benefits of the Player Membership. It has also been proposed to

include Canadians as part of the “American Rule” to encourage Canadian team owners to

participate in more polo in the U.S.

VI. A discussion was held regarding the process for Collegiate Programs under the new

Constitution Changes. For those colleges who play at an Active or Affiliate Member Club,

they will not be required to be a “club” for 2019 but will participate as a Team under their

Host Club. For colleges who have their own facilities, they will be required to apply as an

Active or Affiliate Member Club and meet all of the Club requirements.

178 VII. It was noted that there would no longer be a First Year Free Membership beginning in

2019. After review of the cost of benefits provided to members, it was determined that

members should be required to pay for their membership. Mr. Jornayvaz noted that the

USPA subsidizes between $600 and $1000 per member in Insurance, Magazine

Subscription, Bluebook and other benefits and services.

VIII. RESOLVED: Ms. Everett made a motion to adjourn the meeting. The motion was

seconded by Mr. Dill and passed unanimously.

179 UNITED STATES POLO ASSOCIATION® Club and Member Administration Committee Thursday, October 17, 2018 at 2:00 PM Eastern

Committee Chair Committee Staff Steve Armour Lindsay Dolan Carlucho Arellano

Committee Members Present: Ed Armstrong David Brooks Sheila Everett

I. The meeting was called to order by Committee Chair, Mr. Armour.

II. RESOLVED: Mr. Armstrong moved to approve the minutes of the September 20 committee meeting. Ms. Everett seconded. The motion passed unanimously.

III. A discussion was held regarding the provisional status for clubs with primarily youth school programs (Garrison, Culver, Hillside, Marlan Farms, Being the Change). It was noted that it would be very difficult for them to meet the requirement of six or more Registered Player Members who are eighteen or older. The committee decided to ask the board for a waiver that would allow for permanent provisional status for the clubs in question. RESOLVED: Ms. Armstrong moved to request a waiver for the five clubs in question to be given permanent provisional status. Mr. Brooks seconded. The motion passed unanimously.

IV. The committee discussed an idea that had been presented to the Executive Committee by Border Circuit Governor, Tony Yahyai. It has been suggested that we offer a three-year membership to clubs. This would then potentially help with having to chase down clubs in their off season for dues payment. It was also suggested that a slight discount be offered for clubs wishing to pay for three years at once. One possible issue that was addressed was if the club were to fall out of compliance, would a refund be issued. Mr. Armstrong suggested that the clubs be polled to see how many of them would be interested in utilizing the three-year option.

V. A discussion was held on the review process for the new Constitutional requirements for clubs. Mr. Armour noted that he would draft a letter to all clubs which fully explains the new requirements and that there will no longer be an Inactive Club option or a School Club option.

VI. RESOLVED: Ms. Everett moved to adjourn the meeting. Mr. Brooks seconded. The motion passed unanimously.

180 UNITES STATES POLO ASSOCIATION® CONSTITUTION COMMITTEE

Paul Jornayvaz –Chairman

Mission Statement The mission of the Constitution Committee is to advise the USPA Chairman, Executive Committee, Board of Governors, Delegates and staff about all aspects of the USPA Constitution, By-Laws, Strategic Planning and Governance. The Committee shall prepare appropriate language to affect changes to the USPA Constitution and By-Laws as directed by the Board of Governors, other Committees, or on its own initiative. The Committee shall prepare other resolutions, opinions, and documentation as required to affect efficient and stable Governance

Agenda to be provided at meeting

181 UNITED STATES POLO ASSOCIATION® Equine Welfare Committee Friday, April 20, 2019 at 11:00 AM Eastern Embassy Suite ~ West Palm Beach, Florida

Committee Chair Committee Staff Mike Manno, DVM Lindsay Dolan Carlucho Arellano

Subcommittee Chairs Equine Awards- Mary Muldoon Publication - Aimee Waters Pony Distress Fund- Dawn Weber

Members Neil Agate Avery Chapman Sue Lukashevich Kirsten Ludwig Bill Mackey Mary Muldoon Clint Nangle Gwen Rizzo Robin Sanchez Mark Sedacca Cissie Snow Lydia Sudick Kathleen Timmons, DVM Aimee Waters Dawn Weber

MISSION STATEMENT

The Equine Welfare Committee recognizes the value of the polo pony to the sport and advises the Association and its Membership on all aspects of the care and well-being of polo ponies. The Committee develops policies and procedures and executes programs to ensure that polo ponies are treated in accordance with humane guidelines and the highest standards of care.

I. Call to Order II. Approval of the Previous Meeting Minutes III. Coordination of Reporting Equine Welfare Violations between I/I, Tournaments and the Committee IV. Update on Equine Welfare Tipline V. 2019 Clint Nangle Award VI. Extensive Review of Equine Drugs and Medications Testing Protocol and Cost VII. Open Comments VIII. Next Meeting Announcement IX. Adjourn

Teleconference Number: (800) 617 4268 Code: 87437005#

Mike Manno, DVM: [email protected] Lindsay Dolan: [email protected]

182

UNITED STATES POLO ASSOCIATION® Equine Welfare Committee Friday, September 21, 2018 at 8:30 AM Central Hyatt Lodge ~ Oakbrook, Illinois

Committee Chair Committee Staff Mike Manno, DVM Lindsay Dolan Carlucho Arellano Members Present Neil Agate-ph Sue Lukashevich-ph Mary Muldoon Robin Sanchez Mark Sedacca Gwen Rizzo-ph Dawn Weber-ph

Guests Present Paige Beard Graham Bray Maureen Brennan Raleigh Craighead Ali Davidge David Eldredge Rodney Fragodt Tom Goodspeed Chris Green Annabelle Gundlach- ph Lezlie Hiner Kevin Itting Jen Mcleavy Pud Nieto Vicky Owens Marci Puetz John Ryan Danny Scheraga Jessica Schmitt Trey Schott Amy Trytek David Wenning Tony Yahyai

I. The meeting was called to order by Committee Chair, Dr. Mike Manno II. RESOLVED: Ms. Sanchez moved to approve the minutes from the committee meeting which took place on August 6. Ms. Rizzo seconded. The motion passed unanimously. III. Dr. Manno reviewed the committee’s mission statement. He noted that the committee is an advisory committee created to help create policies and procedures to protect the equine athletes in our sport. IV. A discussion was held regarding microchipping. Dr. Manno mentioned the many advantages such as record keeping, ownership data and identification. The disadvantages include cost and that there are multiple manufacturers with slightly different products. It was suggested to the committee that they work to require all ponies to be microchipped, but the committee felt that a requirement such as this would not be enforceable seeing as most clubs don’t even require a coggins for horses coming in. It was pointed out that the Jockey Club has begun requiring all foals born to be microchipped, which will trickle down into our sport as the come off the racetrack. Ms. Gundlach spoke in support of requiring microchipping and her foundation has offered to support a program that could provide members with microchips. She mentioned that this would be a large help to the Drugs and Medications Testing Program to identify horses. The committee decided that they would work to educate and encourage members to microchip their horses and look into a mandate in the future. V. The committee discussed the idea of creating a recognition program for rehomed racehorses. Many of the horses used in our sport are horses that had a previous racing career. Horse shows are now providing incentives, such as free stalls to off the track thoroughbreds. It was mentioned that the USPA would be partnering with the Retired Racehorse Project and continuing to be involved in the polo competition at their event. It was suggested that the group look into providing tournament awards for off the track horses. VI. Dr. Manno provided an update on the Drugs and Medications Testing Program. It was noted that the decision to not use USEF for the program meant that we had to do all of the administrative work in house and find a new laboratory. The laboratory that had been contracted before the April meetings was closed shortly after and a new lab, Industrial Laboratories has now been contracted. The other main hurdle in the program has been finding

183

veterinarians who are interested and licensed in the states we are testing. It was announced that testing has officially resumed and will slowly increase through the coming year. Dr. Manno pointed out that we are looking to emphasize on quality not quantity. The program is planning to test in a variety of locations in all levels of polo. The new testing process selects games at random, teams at random and horses at random. An hour before the game, the USPA Representative and Testing Veterinarian(s) meet with the team to let them know that testing will be taking place and to explain the process. Horses are selected and identified during the game and then brought to a specific testing location at the completion of the game to have blood drawn. It was suggested that we notify the teams 24-hours prior to the game, but after some discussion, it was decided that teams would then know when testing was not taking place. Dr. Manno noted that because so little testing was done through the year, that some of the budget money was spent on purchasing supplies to successfully run the program. VII. Ms. Muldoon made those in attendance aware of a situation that had taken place in Maryland at her brother’s farm over the summer. A horse arrived to be boarded and did not have a coggins, after repeatedly asking the owner for a copy, a vet was brought out to run the test and the horse came back as positive for Equine Infections Anemia. This then put the farm on a 60- day quarantine. The reason Ms. Muldoon wanted to make the group aware of this, was to educate everyone on the importance of a negative coggins because it can ruin an entire polo season. VIII. A discussion was held on the improvement of the abuse reporting tipline. It was decided that an anonymous hotline number would be established and that members would be notified. The process for investigation will remain the same. But, it was also noted that the USPA always encourages people making reports to contact the local authorities. IX. RESOLVED: XX made a motion to adjourn the meeting. XX seconded the motion. The motion passed unanimously.

184 UNITED STATES POLO ASSOCIATION® Handicap Committees

Outdoor Handicap Committee Arena Handicap Committee Women's Handicap Committee Chairman Chris Stratemann Chairman Tom Goodspeed Chairman Maureen Brennan Border Chuck Rogers Border Jorge Estrada, III Border Natalie Camacho Central Peter Alworth Central John Ryan Central Robbin Figge Eastern Charles Muldoon Eastern John Gobin Eastern Kelly Wells Florida Toby Wayman Florida TBA Florida Courtney Asdourian Great Plains Michael Carney Great Plains Mike Carney Great Plains Susie Koehler Hawaii Mark Becker Hawaii Mark Becker Hawaii Jesse Cole Mid States Chad Middendorf Mid States Mark Powers Midstates Sarah Knapp Northeast Nick Barry Northeast Tommy Biddle Northeast Liz Brayboy Pacific Coast Graham Bray Pacific Coast Megan Judge Pacific Coast Megan Judge Pacific Northwest George Dill Pacific Northwest Brandon Alcott Pacific Northwest Sheryl Sick Rocky Mountain Mark Wates Rocky Mountain Erica Gandomcar Rocky Mountain Erica Gandomcar Southwest Kelly Beal Southwest Willie Hartnett Southeast Jolie Liston Southeast Horacio Onetto Southeast Robin Sanchez Southwest KC Krueger At Large Julio Arellano At-Large Toby Wayman At-Large Julia Smith Jeff Blake Dale Schwetz Pam Flanagan Tommy Biddle Gates Gridley Posey Obrecht Joey Casey Ronnie Hayes Jennifer Williams Adam Snow Bradley Biddle Cecelia Cochran Steve Lane Ali Davidge Caroline Anier Owen Rinehart Dayelle Fargey Joe Henderson Robert Lyn Kee Chow

MEETING INFORMATION

Outdoor Handicap Committee Monday, April 22, 2019 at 10:00 AM EST Museum of Polo and Hall of Fame ~ Lake Worth, Florida

Women’s Handicap Committee Tuesday, March 26, 2019 at 10:00 AM EST Museum of Polo and Hall of Fame ~ Lake Worth, Florida

Arena Handicap Committee No Spring Meeting

185 Proposed Handicap Committee Mission Statements

Previous NHC Mission Statement: The mission of the Handicap Committee is to fulfill the highest standards of selecting an Outdoor/Indoor Handicap in service to any U.S.P.A. member through the essential practices of honest y and integrity as we utilize the approved system of peer evaluation/observation by the Delegates of U.S.P.A. Member Clubs, approved Circuit Handicap Chairman’s, selected National Handicap Committee members and approval of the U.S.P.A. National Handicap Chairman. To have regular meetings and procedures in selecting handicaps for those U.S.P.A. members who have competed in the sport of polo in order to create the fairest possible competitive environment within the structure of the U.S.P.A. and to make those handicaps publicly available to all members.

Proposed Outdoor Handicap Committee Mission Statement: The mission of the Outdoor Handicap Committee is to create the fairest competitive environment for outdoor polo of the Association by acting in accordance with the USPA Handicap Policy and with the highest standards of honesty and integrity in establishing an Outdoor Handicap in service to any Association Individual Member entitled to such Handicap.

Proposed Arena Handicap Committee Mission Statement: The mission of the Arena Handicap Committee is to create the fairest competitive environment for the various arena polo formats of the Association by acting in accordance with the USPA Handicap Policy and with the highest standards of honesty and integrity in establishing an Arena Handicap in service to any Association Individual Member entitled to such Handicap.

Proposed Women’s Handicap Committee Mission Statement: The mission of the Women’s Handicap Committee is to create the fairest competitive environments for women’s polo of the Association by acting in accordance with the USPA Handicap Policy and with the highest standards of honesty and integrity in establishing a Women’s Outdoor and/or Women’s Arena Handicap in service to any female Association Individual Member entitled to such Handicap(s).

186 UNITED STATES POLO ASSOCIATION® High Goal Committee

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz Carlucho Arellano

Members: Annabelle Gundlach Thomas Gose Lucas Criado Britt Baker James Newman Chris Stratemann Scott Devon Justin Klentner Gillian Johnston Jeff Hall

Mission Statement: To advise the Chairman and BOG and committee chairs on all aspects of high goal polo in the US. To be the communication channel between the USPA and High Goal community including club managers, High Goal sponsors, and High Goal Professionals. To grow and promote the sport of polo at its highest level around the US.

Committee Will Not Meet

187 UNITED STATES POLO ASSOCIATION® High Goal Committee Monday, March 4, 2019 5:00 pm ET

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz Carlucho Arellano

Members: Annabelle Gundlach Thomas Gose Lucas Criado Britt Baker James Newman Chris Stratemann Scott Devon Justin Klentner Gillian Johnston Jeff Hall

Agenda:

1. Call to Order 2. USPA HG Club Support 3. Awarding HG Tournaments 4. Rules Review a. Hitting ball out of bounds penalty/ drop ball rule 5. Open Comments 6. Next Meeting 7. Adjourn

IF YOU ARE UNABLE TO ATTEND IN PERSON YOU MAY TELECONFERENCE BY USING THE FOLLOWING NUMBER: 1-800-617-4268 2235212#

188 UNITED STATES POLO ASSOCIATION® High Goal Committee Monday, February 4, 2019 5:00 pm ET

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz Carlucho Arellano

Members: Annabelle Gundlach Thomas Gose Lucas Criado Britt Baker James Newman Chris Stratemann Scott Devon Justin Klentner Gillian Johnston Jeff Hall

Agenda:

1. Call to Order 2. Unsportsmanlike Conduct 3. Rules Review a. Blocking b. Whipping c. Turning to the left 4. Shoot Outs 5. USPA Global Gauntlet PR 6. Open Comments 7. Adjourn

IF YOU ARE UNABLE TO ATTEND IN PERSON YOU MAY TELECONFERENCE BY USING THE FOLLOWING NUMBER: 1-800-617-4268 2235212#

189 UNITED STATES POLO ASSOCIATION® High Goal Committee Monday, February 4, 2019 5:00 pm ET

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz Carlucho Arellano

Members: Annabelle Gundlach Thomas Gose Lucas Criado Britt Baker James Newman Chris Stratemann Scott Devon Justin Klentner Gillian Johnston Jeff Hall

Agenda:

1. Ms. Brennan called the meeting to order. 2. Unsportsmanlike Conduct Ms. Gundlach brought the topic of a recent incident of unsportsmanlike conduct that was being shared across social media to the High Goal Committee. Mr. Puetz reported that the USPA looked into the issue and both players received a letter regarding the incident. Ms. Gundlach stated that since it is such a small sport that many professional players do not want file complaints against eachother. She asked that given all games are livestreamed if something that warrants discipline is caught on film, is there a process in which that can be brought forward. It was brought up that if the Umpires review all of the game footage that they could potentially file a report after the fact. The topic was discussed in depth and various situations were brought forward. It was determined that all of the players are trying their hardest and the Umpires have been advised to watch carefully for unsportsmanlike behavior. The USPA wants the game to be as clean as possible and will address the issues as they arise. 3. Rules Review a. Blocking Ms. Brennan discussed the penalty given for the blocking rule. She noted that moving it to a Penalty 2 seems severe for certain circumstances. Mr. Hall agreed. The Committee looked at the wording and noted it could be called in accordance with the danger and severity of the foul. Mr. Muldoon noted he would talk to the Umpires and be sure they address how it is called in the future.

190 b. Whipping- Mr. Hall stated that many of the players do not like the inability to whip going into the throw-in. It would be beneficial to the teams to have one warm up whip to encourage the horse to not balk at the throw in. The committee discussed taking the wording out of play from the current rule and leave the whipping in excess. Mr. Gose said they would look at this for next year and ensure that they can have consistency when calling it. c. Turning to the left Ms. Brennan asked if they could clean up the calls for turning to the left. It was noted that they would look into it. 4. Shoot Outs- The Rules Committee will draft alternative options for pelalty shoot outs. The idea is to allow the penalty hit to be defended and for two players to be present to choose who will take the penality. The Committee also proposed mini chukker to determine the winner. The Rules Committee will circle back with their reccomendations. 5. Open Comments: The Committee discussed Instant Replay and the equipment neccissary for it to be utilized in games. The consensus was that all teams would like the ability to have Instant Replay unless it was not possible. It should be fare for all teams on which teams do not receive Instant Replay as it could be an unfair advantage. The club does their best to not overlap games. The USPA will look at the cost for additional equipment to allow Instant Replay to take place in two games taking place at the same time. 6. Adjourn 7. Next Meeting: March 4th.

IF YOU ARE UNABLE TO ATTEND IN PERSON YOU MAY TELECONFERENCE BY USING THE FOLLOWING NUMBER: 1-800-617-4268 2235212#

191 UNITED STATES POLO ASSOCIATION® High Goal Committee Monday, January 14, 2019 5:30 pm ET

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz Carlucho Arellano

Members: Annabelle Gundlach Thomas Gose Lucas Criado Britt Baker James Newman Chris Stratemann Scott Devon Justin Klentner Gillian Johnston Jeff Hall

Agenda:

1. Call to Order 2. Welcome new members 3. Team Owner Mentor program 4. Shoot Outs 5. USPA Global Gauntlet PR (attached) 6. Open Comments 7. Adjourn

IF YOU ARE UNABLE TO ATTEND IN PERSON YOU MAY TELECONFERENCE BY USING THE FOLLOWING NUMBER: 1-800-617-4268 2235212#

192 UNITED STATES POLO ASSOCIATION® High Goal Committee Monday, January 14, 2019 5:30 pm ET

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz Carlucho Arellano

Members: Annabelle Gundlach Thomas Gose Lucas Criado Britt Baker James Newman Chris Stratemann Scott Devon Justin Klentner Gillian Johnston Jeff Hall

1. Ms. Brennan called the meeting to order. 2. Ms. Brennan welcomed Annabelle Gundlach and Justin Klentner as new team owners to the High Goal Committee. She introduced Lucas Criado as a new professional player and congratulated Chris Stratemann on his reelection to the committee. She gave a brief overview of the duties for the members of the High Goal Committee and stated that the members function as a bridge between the USPA and the High Goal Community. 3. Team Owner Mentor program. Ms. Brennan stated that she had mentioned this topic last month. The concept is to engage new potential team owners and make them feel welcome into the High Goal Community. The idea came forward to share a list of those potential people to target. Ms. Brennan recommended that the committee steer away from this direction, but rather make a concentrated effort to engage new people. 4. Shoot Outs. Ms. Brennan stated that penalty shootouts had been brought up in the past and there is a strong desire from the teams to have a two person shoot-out on a defended goal. This concept would make the shootout a more game like environment. The rules committee could develop a variance for rules to a shoot-out and then bring to the Executive Committee to approve. It would be essential to get buy in from teams before moving forward for the future tournaments this year. The High Goal Committee would propose that the Rules Committee take 40-yard hits out. Two players would represent each team at the field and one man would shoot while the other team defends. Mr. Newman noted that you would have to decide who would defend if there were three or more teams in the shootout. Mr. Gose stated he would work with Mr. Green on the Rules Committee to go through the various scenarios and bring a proposal forward. The committee mentioned it would also be beneficial to have an end zone camera available for shootouts to utilize instant replay. 5. USPA Global Gauntlet PR (attached) Ms. Brennan noted that the branding of the Gauntlet of Polo had a late start due to the timeframe in which the Board officially approved the name. Going forward she will send out regular reports related to the Gauntlet. Ms. Gundlach noted that a lot has gone into the rebranding of the tournament and that the Association should

193 capitalize on Wellington and all of the equine activity. She added it is important to try to get new eyes on the sport and discuss all that is involved with these tournaments. It is important to highlight the equine athletes to appeal to the other disciplines. Outsiders to the sport are impressed by the sheer volume of horses that are needed to compete. Ms. Brennan noted that there would be a Media Day in Palm Beach on Wednesday and encouraged any of the players to attend. There was a brief discussion on promotion of the Townsend Challenge Cup. 6. Open Comments- Mr. Hall asked where the Association stood on limiting the number of horses that are brought to a game? Mr. Puetz stated that Argentina is currently limiting 14 teams for 8 chukker polo in Open. They are considering 10 horses per player for 6 chukkers. The three Associations will have a meeting at end of the Florida High Goal Season to discuss the potential of adding this concept to the rules for 2020. There was discussion that if you limit the number of horses, the price per horse will go up which would affect the overall cost of polo. The committee also discussed who would police the horses and noted that consequently microchipping would become essential. The committee stated that they would leave this as an agenda item for later in the season and would like to see it presented to the teams as a potential rule change in the 2020. 7. The next meeting will be at 5:00pm on February 4th.

194 UNITED STATES POLO ASSOCIATION® High Goal Committee Friday, December 21, 2018 4:30 pm ET

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz Carlucho Arellano

Members: Marc Ganzi Thomas Gose Jeff Hildebrand Britt Baker James Newman Chris Stratemann Scott Devon Roberto Zedda Gillian Johnston Jeff Hall

Agenda:

1) Call to Order 2) High Goal Election Update 3) Team owner mentor program 4) Upcoming High Goal Committee Dates: a. Friday, December 21 b. Tuesday, January 15, 2019 5) Old Business a. Challenges per game b. IR Follow-up 6) Open Comments 7) Adjourn

IF YOU ARE UNABLE TO ATTEND IN PERSON YOU MAY TELECONFERENCE BY USING THE FOLLOWING NUMBER: 1-800-617-4268 2235212#

195 UNITED STATES POLO ASSOCIATION® High Goal Committee Monday, November 26, 2018 5:30 pm ET

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz Carlucho Arellano

Members: Marc Ganzi Thomas Gose Jeff Hildebrand Britt Baker James Newman Chris Stratemann Scott Devon Roberto Zedda Gillian Johnston Jeff Hall

1) Call to Order- Ms. Ebersbach called the meeting to order. 2) High Goal Election- Ms. Ebersbach updated the committee members on the election timeline. She outlined the opened postions and noted that the only Chris Stratemann is able to be reelected for the term. Mr. Hildebrand asked for clarification on his terms served. Ms. Ebersbach noted that he served his first term 2015-2016 and his second 2017-2018. He will need to sit down one year to be reelected. The committee supported the plan for the election. 3) Proposed upcoming High Goal Committee Dates: a. Monday, November 26- Today b. Tuesday, December 18 c. Tuesday, January 15, 2019 4) New Business a. The team owner mentor program was tabled until Ms. Brennan could be on the call. 5) Open Comments- Mr. Hall asked what the Rule changes were for 2019. Mr. Puetz stated that they were minor that the blocking rule would be impletmented for all tournaments. Mr. Hall asked where the committee concluded on the challenges, if it was one or two per game. Mr. Puetz stated it was two per game but a variance could be requested if they wanted one per game. He noted that they will need to look at Instant Replay to make sure it can be available for all the games of the 22 goal. Ms. Ebersbach noted that they will keep this as an agenda item for December to see if the the teams would like to ask the HTC to request a variance to the challenges.

6) Ms. Ebersbach adjourned the meeting.

196 UNITED STATES POLO ASSOCIATION® High Goal Committee Monday, November 26, 2018 5:30 pm ET

Chairman: Maureen Brennan Staff: Lindsey Ebersbach Executive Staff: Bob Puetz Carlucho Arellano

Members: Marc Ganzi Thomas Gose Jeff Hildebrand Britt Baker James Newman Chris Stratemann Scott Devon Roberto Zedda Gillian Johnston Jeff Hall

Agenda:

1) Call to Order 2) High Goal Election- Two open positions for both Team Owner and Professional Player (Gillian and Jeff remain on) 3) Proposed upcoming High Goal Committee Dates: a. Monday, November 26- Today b. Tuesday, December 18 c. Tuesday, January 15, 2019 4) New Business a. Team owner mentor program 5) Open Comments 6) Adjourn

IF YOU ARE UNABLE TO ATTEND IN PERSON YOU MAY TELECONFERENCE BY USING THE FOLLOWING NUMBER: 1-800-617-4268 2235212#

Maureen Brennan: [email protected] Bob Puetz: [email protected] Carlucho Arellano: [email protected] Lindsey Ebersbach: [email protected]

197 UNITED STATES POLO ASSOCIATION® High Goal Committee Wednesday, September 26, 2018 5:30 pm ET

Chairman: Maureen Brennan-X Staff: Lindsey Ebersbach-X Executive Staff: Bob Puetz Carlucho Arellano-X

Members: Marc Ganzi-X Thomas Gose- absent Jeff Hildebrand-X Britt Baker-X James Newman-X Chris Stratemann-X Scott Devon- absent Roberto Zedda- absent Gillian Johnston-X Jeff Hall-X

1) Ms. Brennan called the meeting to order

2) RESOLVED: Mr. Ganzi made a motion to approve the meeting minutes. Mr. Stratemann seconded. The motion passed without opposition.

3) HGC recommendation for HG Handicapper at Large- Recommendation due by October 1st • Section 6.1 B The Outdoor Handicap Committee is comprised of (i) a Chair, recommended by the Chairman of the Association and approved annually by the Board of Governors (the “Outdoor Handicap Committee Chair”), (ii) the Circuit Outdoor Handicap Committee Chair (as defined below) from each Circuit, and (iii) eight (8) “at-large” members, four (4) of whom are selected by the Outdoor Handicap Committee Chair, and four (4) of whom are recommended by the High Goal Committee and approved by the Outdoor Handicap Committee Chair. • Section 6.1 D The “at-large” members of the Outdoor Handicap Committee shall only vote on Handicaps of Player Members who they have personally Observed and who (i) participate in two (2) or more circuits during the calendar year, (ii) participate in High Level Polo, or (iii) have disclosed their intent to play in High Level Polo.

Ms. Brennan introduced the topic of the High Goal Handicappers at Large. The High Goal Committee will recommend four names to fill the positions for Handicappers at Large. The HGC has until October 1st to send in reccomendations and then we will tally the individuals with the most votes. The Outdoor Handicap Committee will now be chaired by Chris Stratemann. Mr. Stratemann noted that he will not be voting on this portion of the Policy. Marc Ganzi nominated Joey Casey, Peter Rizzo (if not currently Florida Circuit). Mr. Ganzi nominated Melissa Ganzi. Mr. Hall nominated Red Armour. Mr. Newman suggested Steve Dalton (will not be here this winter), Hector Galindo, Joey Casey. Mr. Hall questioned if the position will be paid? Ms. Brennan clarified it is volunteer and we must base on current policy. Mr. Hall nominated Cali Garcia, Hector Galindo. However it was questioned if it is a conflict that he is

198 an Umpire? Ms. Brennan stated that she does not think it is a conflict because they see all of the games. Ms. Brennan asked the Committee to send in additional names and then there will be an official vote once the candidates have been confirmed.

4) Substitution Rule Review; prize money eligibility discussion a. i.) No player shall play in any event for more than one team except if a player is injured in a game and there are no eligible substitutes available, an eliminated player may be substituted to complete that game and any subsequent game for that team only. An eliminated player is a player who has completed his or her final game in the Event and whose team has been eliminated from the Event.

ii.) If a player with a known injury begins a game, that player may not use a player from another team as a substitute, should that player not be able to complete the game.

For High Goal ONLY (20 goals and above): iii.) During preliminary play, if an 8, 9, or 10 goal handicapped player is injured during a game, a player competing in the Event of equal or lesser handicap to the injured player may substitute only for the remainder of that game. For all subsequent games in the Event only eligible substitutes may be used.

After preliminary play, if an 8, 9, or 10 goal handicapped player is injured and cannot start or becomes injured in a game, an eliminated player of equal or lesser handicap may substitute for the injured player for the remainder of the game and/or Event. The substitute is not eligible to compete for any other team in the Event. Ms. Brennan stated that since there is prize money for the Whitney, Gold Cup and Open it is important to look at the Rules to make sure it is fair for all teams. Mr. Ganzi stated that true professional organizations would hire reserves to ensure they maintain an eligible roster. However, there are thoughts that sponsors will be reluctant to hire additional players. Ms. Brennan noted that the Argentine Association requires listed substitutes that are not able to switch team. The Association requires the list well in advance of the tournament and the substitute is not available for other teams. If the USPA were to make it a requirement, consequently teams would have to go out and hire reserves. Mr. Newman suggested polling the teams to see how they would feel about it? Ms. Brennan clarified to poll teams if the USPA should rewrite the rule? No eliminated players can be used? It will make tougher to find a substitute. Mr. Ganzi stated that the club should send out an email ahead of the game, from there the issue should govern itself accordingly. Ms. Brennan summarized that the USPA will see how it plays out and it may settle itself since teams will be more organized. It may not be an issue as it will have its own solution.

5) Open Comments

6) Adjourn

199

UNITES STATES POLO ASSOCIATION® Horse Registry Committee

Committee Will Not Meet

200 UNITED STATES POLO ASSOCIATION® International Committee Friday, April 19, 2019 at 8:00 a.m. Embassy Suites, West Palm Beach, Florida

Committee Chair Executive Staff Joseph Meyer Carlucho Arellano

Committee Staff Lindsey Ebersbach

Members George Dill Paige Beard Dr. Richard Caleel Bruce Colley Chris Dawson Melissa Ganzi Glen Holden Sr. Doreen Ladin Robert Leary Robert Miller John Klopp Pat Nesbitt Edward Armstrong Sam Ramirez, Jr. Wesley Ru Geraldine Strunksy Tony Yahyai Paul von Gontard Derek Wolstenholme Joel Baker Mark Gillespie

MISSION STATEMENT The mission of the International Committee is to build and improve USPA membership by facilitating and promoting international polo events, including tournaments, umpire clinics and player clinics, to foster international fellowship and sportsmanship. The committee will cooperate with national polo associations, the Federation of International Polo, the Pan American International Polo Foundation, the United States Olympic Committee and all other interested qualified groups or individuals in achieving its goals.

I. Call the meeting to order II. Approval of the International Committee Meeting Minutes III. Townsend Cup Recap IV. Junior Westchester Cup V. Westchester Cup VI. Fall Argentina VII. Other Major Tournaments VIII. New International Committee Policy IX. New International Committee Budget X. Old Business XI. New Business XII. Adjourn

Please use the following call-in: 800-617-4268 or if calling Internationally: 913-643-4851 Participant Code: 2478881#

Joseph Meyer: [email protected] • Carlucho Arellano: [email protected] • Lindsey Ebersbach: [email protected]

201 UNITED STATES POLO ASSOCIATION® International Committee Thursday, September 20, 2018 at 11:00 a.m. Central Hyatt Lodge, Oakbrook, Illinois

Committee Chair Executive Staff Joseph Meyer Carlucho Arellano

Committee Staff Lindsey Ebersbach

I. Mr. Meyer called the meeting to order. II. RESOLVED: Mr. Gillespie made a motion to approve. Mr. Yahyai seconded. The motion passed unanimously. III. Westchester Cup Wrap-Up: Mr. Meyer reported from an event standpoint the event went very well. The Junior Team performed exceptionally well. IV. Westchester 2019- It was announced that the International Polo Club had been awarded the 2019 Westchester Cup and it will be played after the US Open finals. It will be extremely beneficial to have home field advantage. It will give opportunity to use our horses, find the best team and set up regular practices with an established coach. One of the downfalls in England was the horses were not tournament ready for that level of play. The Committee discussed the team options and the idea of a younger team paired with someone with more experience might be an ideal situation. A challenge letter will need to be drafted and sent to England to formalize the request. V. The committee discussed possible funding for International Event. It was noted that often the events are budgeted for as one off events and a better plan could be implemented. Mr. Campbell recommended using the dividends as a mechanism for funding International events. He stated that Mr. Ramirez and the Finance Committee would look into as an option. The USPA would then be able to properly get behind International Polo and field strong USA teams. VI. World Cup 2020: a. The biggest hurdle is horses for the event. b. The Committee stated that they would ideally like to ask for $2,000,000 outside of the operating budget to host the 2020 FIP World Championship. VII. Other Major Tournaments VIII. FIP Update IX. Updates from other USPA Entities a. Women’s – Ms. Gandomcar reported that the FIP Women’s Invitational overall was really good and highly competitive.

202 b. Armed Forces- worked to have the Color Guard at the Westchester. They discussed creating a formal International Armed Forces Cup. c. Mr. Nesbitt stated there is strong consideration for polo to happen the week after the Pan American Games. He will keep the committee posted. X. Mr. Meyer adjourned the meeting.

Joseph Meyer: [email protected] • Carlucho Arellano: [email protected] • Lindsey Ebersbach: [email protected]

203

UNITES STATES POLO ASSOCIATION® NOMINATING COMMITTEE

Mission Statement The Nominating Committee shall consist of seven Registered Players, five of who shall be members of the Board of Governors and four of who shall be Circuit Governors. This committee will meet annually to consider and nominate a slate of Officers. This slate of Officers is to be conveyed to the Secretary of the Association at least two weeks in advance of the Board of Governors meeting prior to the Annual Meeting.

Committee Will Not Meet

204

UNITED STATES POLO ASSOCIATION® Rules and Rules Interpretation Committee Thursday, April 18, 2019 10:30 a.m. - 12:00 p.m. Eastern Embassy Suites, West Palm Beach, Florida

Committee Chairperson Committee Staff Chris Green Bob Puetz Charlie Muldoon Vice Chairperson Steve Lane Thomas Gose Lindsey Ebersbach Carlucho Arellano

Members: Melanja Jones Mike Carney Stewart Armstrong Chris Green Toby Wayman Jeff Scheraga Billy Mudra Jesse Bray Trey Schott

Arena Rules Subcommittee Chris Green- Chair Robin Sanchez Tom Goodspeed David Offen Amy Fraser Danny Scheraga David Eldredge Emily Dewey Tommy Biddle Steve Lane David Wenning, Ex Officio Tom Gose, Ex Officio

MISSION STATEMENT

The mission of the Rules Committee is to advise the USPA Chairman and Board of Governors about all aspects of the USPA Rules and Rules Interpretations.

April 2019 Meeting Agenda

1. Coordination between Rules Committee, other USPA Committees and USPA Umpires LLC 2. Relationship between USPA International Rules and HPA/AAP Rules/ USPA Outdoor Rules 3. USPA Sport Protest Procedures; By-Laws, Article VII - ideas for revisions 4. By-Laws Article VII, Section 3 - use of variances 5. Outdoor Rule 33.b / International Section 5 - Yellow and Red Flags 6. Letter to U.S. Open participants - review of substitution rules 7. Outdoor Rule 2.b - ineligible player forfeitures 8. Tournament Condition VI.f - proposed revision to "Shootout Tournament Tiebreaker" 9. Update on Outdoor Rule 4.a (NOCSAE helmet rule) 10. Update on revisions to Arena Rules and Tournament Conditions 11. Other issues

205

IF YOU ARE UNABLE TO ATTEND IN PERSON YOU MAY TELECONFERENCE BY USING THE FOLLOWING NUMBER: 1-800-617-4268 2478881#

206 UNITED STATES POLO ASSOCIATION® Rules Committee Minutes USPA Board of Governors and Annual Member Meeting Thursday, September 20, 2018 / 9:00 am – 11:00 am Central Hyatt Lodge, Oak Brook, Illinois

Committee Chairperson Committee Staff: Chris Green Robert Puetz Charlie Muldoon Vice Chairperson Stephen Lane Thomas Gose Lindsey Ebersbach Carlucho Arellano

Members: Stewart Armstrong Christopher Green Jeff Scheraga Billy Mudra Melanja Jones Toby Wayman Mark Sedacca Mike Carney Nic Roldan

Arena Rules Sub-Committee: Chris Green - Chairman Stephen Lane David Offen David Wenning, Ex Officio Daniel Scheraga Tom Gose, Ex Officio David Eldridge Robin Sanchez Tom Goodspeed Tommy Biddle Emily Dewey Amy Fraser

Attendees Joe Muldoon Maureen Brennan Jennifer McLeavy Tony Coppola Kevin Ittig Tony Yahyai David Eldridge Vicki Owens Mary Muldoon Carlucho Arellano Sheila Everett Matt Baran Bradley Biddle Michael Carney Danny Walker Stephen Lane Lindsey Ebersbach Chip Campbell Christopher Green Deborah Ferro Trey Schott Stewart Armstrong Matt Baron Bill Kirten Jeff Scheraga Tony Coppola Graham Bray Toby Wayman Bob Puetz Tom Goodspeed Raleigh Craighead Maggie Mitchell Robin Sanchez David Ragland John Tasdemir

MISSION STATEMENT The mission of the Rules Committee is to advise the USPA Chairman and Board of Governors about all aspects of the USPA Rules and Rules Interpretations.

I. Call to Order II. Approval of the April 2018 Minutes • Mike Carney made a motion to approve the minutes from the last BOG meeting. The motion was seconded and was passed unanimously.

207 III. Brief report on Rules Committee’s 2018 activities. • Chris Green said that he will go through all the significant proposed rule changes for 2019, and then will come back and discuss each one. The committee has been working on the proposed rule changes since the April meeting. In August, the committee met in W. Palm Beach to work on the language. The changes are outlined in red in the Rule Committee pages of the 2018 Delegates/Members book.

Outdoor Rule 1.e (game timeliness) • Clarifies how a forfeit can imposed Outdoor Rule 1.f (American Rule) • Will allow Canadians to play as an American player as Canadians play under are rules and use our handicap system. They shall be considered a Registered Player Member with Canadian citizenship and a USPA handicap. Outdoor Rule 4.a Interpretation (helmet rule enforcement) • The provision will apply to “member(s) of a team organization” • First violation will result in a penalty and a yellow flag being given to the team or teams violating the provision • Any subsequent violation will result in a penalty being imposed on the team violating the provision and a yellow flag being given to the player who employs the team organization member / if that player cannot be identified, a yellow flag will be given to that team’s captain Outdoor Rule 14.b/c (duration of final period)

• This was aligned with the International Rules several years ago. If the game was not tied at the end, it was over. Many clubs asked for a variance, so that play could use the 30 seconds. Most clubs did not know they could request a variance. In the final regulation period, play will continue until the second horn or bell, or until a goal is scored, unless that goal ties the score, in which case play will continue until the second horn or bell, or until another goal is scored. If play is stopped by the Umpires after the 7-minute horn or bell for any reason, the penalty, throw-in or free hit, as the case may be.

Outdoor Rule 22.e and International Rule 9.c (ball out of bounds off umpire or when unclear)

• If the ball goes out of play over the side boards or side line after glancing off an Umpire or his horse, or if the Umpire is unable to determine what caused the ball to go out of play, play shall resume with a throw-in from the side boards or side line parallel to the point where the ball went out of play.

Outdoor Rule 22.e Interpretation (out of bounds free hit procedures)

• The Umpire shall count 8 seconds and drop a ball 10 yards inside the side boards or side line, and a member of the team awarded possession must play the ball by hitting to goal or to a teammate, but not by tapping.

208 Outdoor Rule 25.c and International Rule 17.e (delay of game/one tap rule)

• Should the player in possession of the ball either stop or reduce their speed to a walk, they may tap the ball only once and thereafter (or any member of the team) must, within 5 seconds, either hit away or run with the ball.

Outdoor Rule 26.i and International Rule 18.i (improper blocking) • An offensive player may not block a player hitting a knock-in, Penalty 5 or a fee hit from a ball hit out of bounds.

Outdoor Rule 26.i Interpretation and Examples • Added interpretations to clarify the scope of the blocking rule. Blocking and picking are considered the same terminology.

Outdoor Rule 36.d Interpretation (Penalty 4 procedure) • The criteria for executing a Penalty 4 is as safe as it could be. The player must hit with intention of hitting the ball between the goal posts. Any attempt to deliberately miss the ball to leave it for a teammate, mis-hit, tap or dribble a ball in order to improve the fouled team’s chances of scoring shall be considered a foul. International Rules preface – (unaddressed issues governed by Outdoor Rules and Tournament Committee) • Field Rules (personal fouls) • Skeletal Rules • American Rules – more procedural explanations Tournament Condition X (HTC option for duration of final period under International Rules) • New tournament condition for clubs using International Rules: the club’s Host Tournament Committee can just notify the teams of any changes before the start of the tournament Arena Rule 3.b (clarification of handicap limitations) • All references to handicaps in Tournament Conditions are to USPA Arena Handicaps, not USPA Women’s Arena Handicaps. Arena OTC 9.b Interpretations • Discussion to add a procedure to Arena Rules when a shanked Penalty 2 or 3 hits the designated defender.

IV. Further discussion of proposed changes for 2019 • Helmet Rule / 2nd offense (non-player), the yellow is awarded to the player / the non-player does not have to be necessarily employed but is part of the organization • In the UK, if a player has accumulated 3 yellows, in each of the next player’s following games, player will start with a yellow. V. New Business • When does umpiring start and end at a game: (at the Santa Barbara Polo Club the umpires started the game with a Penalty 5 because one of the players was stick and balling before the game without a helmet) This timeframe is up to the discretion of the umpires and the clubs. Umpires, LLC require the umpires to be at the field at least 30 minutes before the start of the game. • Better interpretations of the 30 second rule / written a bit complicated

209 • Focus on spectator excitement • Proposal to write more rules for arena • Improper Blocking Rule: it is a strategy in other sports / if it is done safely we should be able to continue to block. It was explained that this rule applies to set plays, not open play / the goal is to speed up the game and it is working • Discussion as to whether clubs should be required to have a medic and/or a AED (Defibrillator) • Possibility to add to Tournament Conditions that players accumulate yellow flags throughout a tournament • Add to Rule 33 that not wearing a helmet is unsportsmanlike conduct

VI. Adjournment – Motion to adjourn and approved at 10:55 am

210 UNITED STATES POLO ASSOCIATION® Safety Committee Thursday, April 19, 2019 at 4:00 PM Eastern Embassy Suite ~ West Palm Beach, Florida

Committee Chair Committee Staff Dr. Thorkild Vad Norregaard Lindsay Dolan Carlucho Arellano

Members Chrys Beal Avery Chapman Tony Coppola Robert Donahey Robin Sanchez Sherry Sheldon- Gibson Peter Rizzo

Mission Statement: The mission of the Safety Committee is to advise the USPA Chairman and Board of Governors of all safety aspects of polo through injury research, injury prevention and testing of protective gear. As well as communicate safety information and safety recommendations to polo players and polo officials.

I. Call to Order

II. Approval of Meeting Minutes from Previous Meeting

III. Update on Safety Concerns and Efforts in other Polo Associations

IV. Helmet Mandates in other sports

V. Legal Memorandum from Julie Fershtman

VI. Update on Helmets

VII. Update on Player and Equine Injuries

VIII. Open Comments

IX. Announce Next Meeting

X. Adjourn

Teleconference Number: (800) 617 4268 Code: 87437005#

Dr. Norregaard: [email protected] Lindsay Dolan: [email protected]

213

UNITED STATES POLO ASSOCIATION® Safety Committee Thursday, September 20, 2018 at 8:00 AM Central Hyatt Lodge ~ Oakbrook, Illinois

Committee Chair Committee Staff Dr. Thorkild Vad Norregaard Lindsay Dolan Carlucho Arellano

Members Present Tony Coppola Robert Donahey- ph Robin Sanchez Sherry Sheldon- Gibson- ph Peter Rizzo

Guests Present Stewart Armstrong Chip Campbell Mike Carney Raleigh Craighead Ali Davidge David Eldredge Luis Escobar Rodney Fragodt Amy Fraser Erica Gandomcar-Sachs Nestor Gauna Tom Goodspeed Karl Hilberg Kevin Itting Bill Kirton Jen Mcleavy Joe Muldoon Pud Nieto Vicky Owens Danny Scheraga Jessica Schmitt David Wenning

I. The meeting was called to order by Committee Chair, Dr. Norregaard.

II. RESOLVED: Mr. Rizzo moved to approve the minutes from the April 19 committee meeting. Mr. Donahey seconded. The motion passed unanimously.

III. Dr. Norregaard announced that he has been in communication with numerous consultants as well as a number of other associations regarding their stand on helmets. He noted that everyone seems to be more aware of safety and the growing concern to have helmets that meet a certain standard. Virginia Tech will be providing an analysis that compares helmet standards around the world.

A discussion was held regarding the idea of creating a world polo helmet standard that can be used by all polo associations. This would be helpful so that players who play in multiple counties would not need to have different helmets to play in different places.

USPA Chairman, Chip Campbell noted that he is not personally fond of the idea of mandating a helmet, but he does feel that it is important to provide a safer helmet to polo players and to let them decide based on information. There is concern that there is liability associated with mandating a specific helmet. Chairman Campbell asked that the committee do some research on what other associations and sports do and provide a detailed report to the USPA Board at the April Meeting. There is also concern with the enforceability of a helmet mandate, and Mr. Rizzo noted that NOCSAE helmets are required to have a logo on the outside of the helmet, making them easy to spot. Mr. Escobar also pointed out that if the USPA does not create a mandate, then the helmet manufacturers have no incentive to create these safer helmets.

IV. Mr. Arellano announced that the committee had created a statement which recommends to members that they wear a helmet at all times when riding a horse. The statement is “The Association

211

encourages the use of helmets at all times whenever participating in polo and equestrian activities, whether playing, practicing, schooling or exercising. Please wear a helmet. Ride smart, practice safe, play polo.” Mr. Arellano announced that the final step before releasing this statement is to have USPA legal counsel review the language. It was also announced that the Polo Development department is in the process of reviewing the videos on the PoloSkilz website and taking down any where there is anyone mounted without a helmet, these videos will be re-filmed if they are deemed necessary. Lastly, Mr. Arellano assured those in attendance that USPA social media also has a strict policy to not publish photos or videos where there is anyone riding without a helmet.

V. The last item brought to the attention of the committee was the idea of providing clubs with defibrillators to have on hand. Mr. Stuart Armstrong noted that he had personally seen a life saved by one of these devices and that having one could be very beneficial. Ms. Sanchez noted that the technology today has made these devices extremely user friendly and that almost anyone would be able to use them. The committee agreed that they would look into this idea.

VI. RESOLVED: Mr. Rizzo moved to adjourn the meeting. Mr. Coppola seconded. The motion passed unanimously.

212

UNITES STATES POLO ASSOCIATION® STRATEGIC PLANNING COMMITTEE

Stewart Armstrong – Chairman

Committee Will Not Meet

214 UNITED STATES POLO ASSOCIATION® Tournament Committee Thursday, April 18, 2019 at 2:00pm -3:00pm Embassy Suites, West Palm Beach, Florida

Committee Chair Executive Staff Mike Carney Carlucho Arellano Committee Staff Kaila Dowd

Members Steve Armour Edward Armstrong Stewart Armstrong Maureen Brennan Anthony Coppola Graham Bray Jessica Bailey Jennifer McLeavy James Newman Stephen Orthwein Jr. Peter Poor Charles Smith Daniel Walker Toby Wayman Melanja Jones

MISSION STATEMENT To promote the sport of polo in the United States through responsible consideration and recommendation for the approval of tournament matches and events. It is the Tournament Committee’s responsibility to preserve the history and tradition of the sport of polo; encourage interest in the sport of polo; elevate the standards of play; promote involvement and the overall vitality of the game; and stimulate the growth of tournament play at all levels by hosting USPA Sanctioned, Circuit, and National tournaments at USPA member clubs. The Tournament Committee promotes an emphasis on sportsmanship, fairness and safety, while expanding the opportunities for professionals, amateurs, umpires, clubs, sponsors and spectators. I. Call to Order

II. Approval of Last Meeting Minutes

III. Tournament Application Approval

a. Discussion and approval of 2020 National Tournaments- updated list to be provided

b. Discussion and approval of 2020 Sanctioned Applications (12 Goal and Above)- updated list to be

provided

c. Approval of 2019 National Youth Tournament Series Championship Application to New Brige Polo Club

IV. Open Comments

V. Adjourn

Mike Carney: [email protected] Carlucho Arellano: [email protected] Kaila Dowd: [email protected]

215 UNITED STATES POLO ASSOCIATION® Tournament Committee Thursday, September 20, 2018 at 1:30pm Hyatt Lodge, Oakbrook, Illinois

Committee Chair Executive Staff Mike Carney Carlucho Arellano Committee Staff Lindsey Ebersbach

Mr. Carney called the meeting to order.

II. Approval of Last Meeting Minutes

Motion: Mr. Armstrong made a motion to approve the minutes. Ms. McLeavy seconded. The

motion passed unanimously.

III. Old Business

The Committee discussed the military tournament briefly. It was noted that they are played at

the 12 goal level and must have someone with military ties on the team. The Circuit

Governors also have circuit armed forces tournaments that they are able to award as Special

Circuit Tournaments. The Committee requested to review the IPC contract after the meeting

for clarity on a few questions.

IV. New Business

a. Three-year awarding discussion

216 Mr. Powers brought up the tournament conditions regarding multi year awarded. There

was lengthy discussion regarding the best course of action going forward. It was

determined that clubs would need to request for a multi-year award. Mr. Carney stated he

was working on an evaluation survey for the National tournaments and he would send it

out after the meeting. There was a brief discussion on creating more lower goal national

tournaments.

V. Open Comments

VI. Adjourn

Mike Carney: [email protected] Carlucho Arellano: [email protected] Lindsey Ebersbach: [email protected]

217 2020 USPA Tournaments Tournament National Twenty Goal (16-20) America Cup Monty Waterbury North American Cup Silver Cup Northup Knox Cup (12-16) Continental Cup Eastern Challenge Heritage Cup Western Challenge Regional Classic SW (10-14) Regional Classic SE Regional Classic W Bronze Trophy (8-12) National Copper Cup Charimans Cup National Inter-Circuit Rossmore Cup H Ben Taub Memorial Association Cup (4-8) National Eight Goal Delegates Cup National Presidents Cup Regional Presidents Cup

National Amateur Cup (0-4) US Womens Open Championship US Womens Open Handicap National Commander in Chief Cup

Arena Tournaments US Arena Open (12+) US Arena Handicap National Arena Chairmans Cup (9-12) National Arena Delegates Cup (6-9) Nationa Arena Sherman Memorial (3-6) National Arena Amateur Cup (0-3) National Arena Challenge Cup (0-3) National Arena Commander in Chief Cup USPA Womens Arena Open USPA Womens Arena Handicap

218 2019 NATIONAL TOURNAMENT APPLICATION UNITED STATES POLO ASSOCIATION

9011 Lake Worth Rd. • Lake Worth, FL 33467 Phone: (800) 232-8772 • Fax: (888) 391-7410 www.uspolo.org • [email protected]

New Bridge ______Polo Club hereby applies to be the Host club for the NYTS Championship Cecil Smith Cup (Club Name) (Tournament Name) Tournament Information Goal Level: 0 - 4 Expected Dates: 08/23/2019 / / - 09/08/2019 / /

Do you intend to use USPA Professional Umpires? ‮ YES ‮ NO *If yes, please contact Maggie Mitchell for availability. As a condition to awarding National Tournaments with an upper handicap limit of 20 goals and above, the Host Club will be required to contract with the USPA for at least two professional USPA certified umpires. Willie Hartnett Tournament Equine Welfare Representative: Do you intend to use the USPA Trophy Reimbursement Program? ‮ YES ‮ NO If no, address to send trophies: Staff to manage trophies Contract Fee 50% of the Contract Fee is due within 30 days of the awarding of the tournament. Te balance of the fee is due no later than 30 days prior to the beginning of the event. Tournaments are normally awarded annually for the following year/ Handicap Level Outdoor Fee Arena Fee ‮ Over 24 goals $5000.00 $500.00 ‮ 17-24 goals $1500.00 $500.00 ‮ 13-16 goals $1000.00 $500.00 ‮ 9-12 goals $750.00 $400.00 ‮ 5-8 goals $500.00 $300.00 ‮ 0-4 goals $300.00 FEE WAIVED $200.00 ‮ Women’s Events $100.00 $100.00

Additional Tournament Information HOST TOURNAMENT COMMITTEE Please list members of the host tournament committee for this event: NYTS Subcommittee to assemble prior to event.

SPECIFIC TOURNAMENT CONDITIONS: Please list specifc tournament conditions that will be used for the tournament (ex.: instant replay, shoot-out, etc.) NYTS tournament conditions as outlined in the 2019 USPARule Book

Insurance Requirements Te undersigned Club Delegate hereby confrms and certifes on behalf of the above-identifed Member Club that the Member Club maintains General Liability coverage (including liability coverage for club operations and participants in athletic or equine sports activities) with minimum limits of $1,000,000.00 each occurrence and in the aggregate, and with United States Polo Association®, its subsidiary & afliated companies, directors, governors, ofcers, trustees, agents, employees, servants and volunteers as additional insureds.

USPA strongly recommends USPA Clubs purchase additional insurance coverage as necessary for all polo activities and business operations.

If awarded the above-identifed tournament, the Member Club hereby agrees to be bound by the terms and conditions set forth in this application form, including specifcally, the obligation to pay to the USPA the requisite fee on the schedule set forth above. Te undersigned Club Delegate hereby certifes that he or she has the authority to apply to the USPA to host the above-identifed tournament on behalf of the Member Club he or she represents and to agree to the terms and conditions set forth in this application on such Member Club’s behalf. 03/13/2019 CLUB DELEGATE SIGNATURE: Date:

TOURNAMENT COMMITTEE APPROVAL: ‮ YES ‮ NO DATE OF APPROVAL/DENIAL:______

219 UNITED STATES POLO ASSOCIATION® Women’s Committee Thursday, April 19, 2019 at 9:30 AM Eastern Embassy Suite ~ West Palm Beach, Florida

Committee Chair Committee Staff Erica Gandomcar-Sachs Lindsay Dolan

Committee Members: Chrys Beal Maureen Brennan Lesley Ann Fong-Yee Monica Ganley Meghan Gracida Stormie Hale Clint Nangle Arshia Rios Joanne Smicklas Julia Smith Lynn Thompson Gillian Young

MISSION STATEMENT To encourage and increase the participation of women in all aspects of polo, to improve the standard of women’s polo throughout the USA and to facilitate the communication and networking of women in polo all over the world. We will encourage all polo players to never compromise their integrity or dignity on or off the field.

I. Call to Order II. Approve previous meeting minutes. III. Old Business IV. New Business V. Open Comments VI. Adjourn

Teleconference Number: (800) 617 4268 Code: 87437005#

Erica Gandomcar-Sachs: [email protected] Lindsay Dolan: [email protected]

220

UNITED STATES POLO ASSOCIATION® Women’s Committee Thursday, September 20, 2018 at 10:00 AM Central Hyatt Lodge ~ Oakbrook, Illinois

Committee Chair Committee Staff Erica Gandomcar-Sachs Lindsay Dolan

Committee Members Present: Maureen Brennan Lesley Ann Fong-Yee- ph Arshia Rios- ph Joanne Smicklas-oh

Guests Present: Ed Armstrong Paige Beard Jessica Bonilla Chip Campbell Judith Coleman Raleigh Craighead Geroge Dill Barbara Dostal Sheila Everett Cristina Fernandez Pam Flanagan Lezlie Hiner Katie Johnson Megan Judge Margie Paur Bob Puetz Marci Puetz Kareem Rosser Jessica Schmitt Sheryl Sick

I. The meeting was called to order by Committee Chair, Ms. Erica Gandomcar- Sachs

II. RESOLVED: Ms. Smicklas moved to approve the minutes of the April 19 committee meeting. Ms. Fong-Yee seconded. The motion passed unanimously.

III. Ms. Gandomcar-Sachs provided the committee with an update on the Women’s International Polo Network. She noted that the wipnpolo.com website has been started and the company has been set up as a non-profit organization. The website is designed to be used around the world and hosts a global calendar of women’s tournaments. The site is set to launch in December, but a test phase will be sent to selected individuals beginning in October. The website will be used to promote women’s polo and bring everyone together in one place. In addition to the global calendar, the site will host player profiles that are created by the players themselves.

IV. Ms. Gandomcar-Sachs reported that there had been talk of hosting an FIP Women’s World Cup. The plan for this tournament is to be held for up and coming players to compete in an international event, much like the FIP World Championships that currently take place.

V. The committee also discussed the idea of creating a Pacific Coast Women’s Open. Paige Beard announce that this has already been discussed in California and the plan is to hold it at the Santa Barbara Polo Club.

VI. RESOLVED: Ms. Smicklas moved to adjourn the meeting. Ms. Fong-Yee seconded. The motion passed unanimously.

221 UNITES STATES POLO ASSOCIATION® Young Players Committee

Chair: Todd Thurston Staff: Hayley Heatley

Committee Will Not Meet

222 Young Player Committee Policy MISSION: The mission of the Young Players Committee is to generate a voice within the USPA to provide input on opportunities, initiatives, rules, and policies in an effort to help provide fresh solutions to the Challenges youth players face in polo today.

Committee Goals and Objectives:

1. Provide insight and feedback to the association’s committees and programs 2. To improve the understanding of how the association operates among youth player membership 3. To cultivate future leaders of the sport 4. Oversee and maintain the Young Players Committee Budget

Committee Structure and Appointment: 1. Chairman – selected by USPA Chairman pursuant to the USPA By-Laws 2. The following representatives will be appointed by the Young Player Committee Chair: a. Representative from Arena Polo b. Representative from High Level Polo c. Representative from Women’s Polo d. Representative from Junior Polo e. Representative from West Coast f. Representative from East Coast g. Representative from Central h. NYTS Representative i. I/I Active or Alumni Representative • Cross division representation is preferred.

223 MARKETING LLC MEETING AGENDA

Wednesday, December 12, 2018 @ 3:00pm ET

Board Chairman: Scott Walker

Board Members: Leighton Jordon, Erica Gandomcar-Sachs, Scott Devon, Rosemary Wayman, Melissa Ganzi, Chris Green and Robert Puetz – USPA CEO (ex officio)

USPA Executive Staff: Carlucho Arellano USPA Staff: Matt Baran USPAGL Staff: Shannon Stilson

Call in: (800) 617-4268 Passcode: 7353113#

Agenda

• Call to order – Scott Walker • Approval of August Meeting minutes • Motion from Scott Walker • Seconded by Scott Devon

• USPA documentary Update • Matt – We sent over our redlined edits to Steven Demille (House of Film). He will be reaching out in the near future to discuss the contract. • Shannon gave great recap on what House of Films mission is with the Perfect Match. They will add the film to their portfolio and go out and sell it to distributors.

• GAUNTLET OF POLO update • Shannon – Very excited about the launch of the new series. USPAGL has negotiated with 14 of the 16 teams to wear the DHM logo (US Polo Assn) during the season. There has been strong momentum with the press releases we have sent out and the buzz around so many teams. USPA, USPAGL and IPC have been working and communicating very well over the past few months. Another goal is to improve the player experience during the tournament and ensure they feel special at the club.

• Open discussion • Erica – How about we help market polo lessons around key clubs throughout the US? We could spend money to advertise around those select clubs to push new players. Come up with a marketing

plan and test it with a couple224 of clubs. • Matt – discussed programs and initiatives the Communications Dept has created to help clubs – club profiles, spectator guides, club brochures, meet the club, etc. It’s important for us to make a big push for the youth demographic. They are what will sustain the sport in the future, it’s not a 10-year plan – it’s longer than that. We have the infrastructure in place with the Learn to play campaign, we rank 1st on google for any user who types in “learn to play polo”. From there they can quickly find clubs in their area.

• Adjourn

225 PDI Strategic Planning Ad Hoc Committee Review December 20th, 2018 Attendees: Denny Geiler, Mike Carney, Bob McMurtry, Stevie Orthwein, Justin Powers, Bob Puetz, Paul Jornayvaz

I. Items for review as previously discussed during strategic planning. Conclusion listed below with specific points outlined for the policies, procedures, and application. Justin will being to formulate guidelines, and application, and application criteria based on these strategic changes and present to this group for final review. 1. Amend the list of approved PDI reimbursements to included, and promote, capital improvements/investment (infrastructure), support specific projects within the applicant category (see below) such as marketing/promotion a. For capital Improvements/ Infrastructure: awarded clubs must come up with the funds and then apply for reimbursement. 2. Awarding of Multi-Year Awards: a. Multi-Year awards would be a total amount awarded over a specific time-frame. i. An award of $30,000 over 3 years would be $10,000 a year for 3 years. Not $30,000 up front in the first year. b. A multi-year award would be structured as a good-faith award for the first year and a pledge to continue for the remainder of the years barring the following provisions which will be outlined by a contractual Memorandum of Understanding [MOU] between the USPA and the applicant: i. The applicant club is in good standing with the USPA (including Accounts Receivables for all USPA Subsidiaries) ii. After the first year, subsequent years of the award and the associated funding is subject to the USPA Board of Governors approval of the PDI program line-item & within a reasonable dollar amount of the previous year’s budget iii. Applicants awarded a multi-year award are subject to periodic reviews of the club’s progress with respect to fulfilling: the mission of the USPA, the stated goals within the application/award MOU agreement, and the efforts for sustainable development of the sport at the club c. The goal of a multi-year commitment of awards is to enable the clubs to implement longer-term planning for usage of PDI funds d. The total dollar amount awarded on a multi-year basis is limited to xx% of the overall PDI yearly budget to promote a rolling award cycle over the course of multiple year i. Example: If in 2019 if 25% of the PDI Budget was awarded on a 3-year basis, and barring no budget variances for 2020 and 2021, 25% of the budget for 2020 and 2021 would be earmarked for 2019 specific 3-year awards, subject to club’s not fulfilling their obligations and the funds for year two and/or 3 being redistributed back into the overall PDI budget e. This aspect of the PDI strategic changes should be presented to the Board of Governors with an outline of the process and with respect to the annual approval of the Budget line item for PDI 3. Polo Club Cooperative Agreements: a. Officially include and promote Cooperative Polo Development Strategies as a component of PDI funding and as a specific category when segmenting potential applicants (see below). Includes, but is not limited to:

226 i. Regional Associations of Clubs such as the Chicago Polo Association ii. Regional Leagues/ Tournaments such as the Pacific Coast Arena League or the Texas Arena League iii. Collective Joint applications amongst clubs to promote regional cooperation for polo schools, youth, competitive play, clinics, and/or umpiring 4. Segment PDI Applicants into Specific Application Categories: a. Require applicants to self-identify within a specific category for their grant requests including: i. Competitive Club- Tournament Specific ii. Polo School iii. Youth Specific Program iv. Arena Specific Program v. Regional Polo Club Co-Ops b. Will allow for like-minded applicants to be judged against other like-minded applicants c. Specific goals/ metrics to be established and tied to awards (i.e. if a club is a tournament center hosting X number of USPA tournaments with X number of teams d. Opens up PDI to much more than just grow. Includes enhancement of the sport and increase quality e. The sub-committee, with insight from USPA leadership will set the percentage of the total budget per segmented category going into the evaluation process 5. Remove the $10,000 Threshold for a Maximum Award Amount: a. This will establish PDI as more of a grant-based program and allow for clubs to thoughtfully present applications that address specific sustainability needs, provide the applicants with the opportunity to outline non-USPA investment and support, in layman’s terms: “Showing they have skin in the game” 6. Institution of a Sunset Policy a. To be explored and discussed during the 2019 PDI year 7. Circuit Governors may serve on the PDI subcommittee but must recuse themselves from voting on applications within their circuit

227 Polo Development Initiative Strategic Planning

On August 21st, 2018 the Club and Membership Development Committee of the USPA established the need for the Polo Development Initiative [PDI] to conduct a Strategic Planning process with key stakeholders from its PDI Sub-committee, the Club and Membership Development Committee, and the Polo Development LLC Advisory Board. Denny Geiler and Bob McMurtry volunteered to serve on the strategic planning ad hoc committee along with numerous volunteers from the CM Dev Committee. The process is broken up into three parts.

• SWOT Analysis of the PDI Program • Establish PDI Specific Goals • Strategic Changes, Key Discussion Points, & Action Items

228 SWOT Analysis

Strengths Weaknesses • Membership Reach- The PDI Program has a vast reach • Limited Individual Club Impact- The popularity of the at the grassroots level of the Association both on the PDI program has increased the number of awards from member club Level and individual membership level 32 in 2011 to 104 in 2018. The avg. award amount is • Quantitative Research- The Evaluation process for PDI below $6,000 includes Club Tiering, Membership Development and • Volunteer and Staff Bandwidth- The process of Retention Assessment, and USPA Program and Services reviewing applications and evaluating the individual Utilization applicants with quantitative and qualitative methods is • Grassroots Support- PDI Funds vastly support robust and a main focus of the PDI efforts; limiting the grassroots polo; the frontline sales force and lead effectiveness of PDI Award guidance and support generator for our sport and our Association • Long-term Planning for Clubs- With PDI Awards being • Club Guidance- PDI Clubs allow USPA staff to have year to year there is a limiting factor on the multiplying more in depth discussions with club leaders about the effect for awards that would support multi-year future of the sport and how to best grow and promote initiatives it • Non-Infrastructure/ Capital-Improvements Support- • Diffusion of Innovation- The fraternal culture of the PDI awards are reimbursable and limited to not majority of PDI clubs allow for best practices to be supporting fixed assets. Certain clubs do not have the developed, tested, and disseminated through various budget to pay for necessary infrastructure investments like-minded clubs across the Association such as lights, irrigation, etc. • New Player Development- The scope and focus of the • Metrics- Membership does not directly relate to proper PDI program as pushed clubs to increase their new evaluation of PDI effectiveness. New metrics could player recruiting through polo schools, clinics, and establish proper evaluation and goal setting for the PDI youth programs (i.e. horse ownership) • PDI Funding Criteria- A set of policies and procedures would establish guiding principles for the PDI subcommittee outlining the total number of awards and geographic breakdown of the awards Opportunities Threats • Club Cooperation- Regional Associations have been • Demand for PDI awards continues to increase- well received with PDI Funding serving as the “Carrot Without a sunset clause the number of PDI applications and the Stick” to bring the Associations together with will continue to increase up to its max threshold seed funding • Timing of Application Process- Strategic changes to PDI • Long Term Investment- Multi year awards would allow will take time to review and implement. A deadline of for clubs to make greater investment in their December 31st for award application could rush the sustainability and support initiatives that mirror the changes and deliver a sub-par Strategic Planning timeframe it takes to grow the sport process • Transition PDI to more of a “Partnership” Program • Politics- What is the rule of the Circuit Governors in the where the USPA becomes an angel investor in the PDI selection process? Beneficial to have them involved club- Identify clubs that are willing to allow the USPA to in circuits where the Governor is active and involved in work with them to establish a plan for sustainability at the development of intra-circuit polo. the club level and promote programs endeavors that benefit the club, the sport, and the association • Improving the Polo Experience of existing players- The focus of PDI clubs for the past 6 years has been on new player development; creating a cohort of “new” players with limited experience in the sport. The focus of PDI can and should help nurture those newer players (and existing players) to establish quality club members playing the best polo they can play; striving for upward mobility • Arena Polo- Arena Polo provides an avenue that breaks down certain barriers to entry in polo. Focusing PDI funds specific to Arena Polo would allow the Association to have a significant impact on grassroots arena polo

229 Goals of the PDI

• Establish a set of Short, Mid, and Long-Term goals for the PDI program to measure program effectiveness, direction, and scope o Examples: § Increase the avg. number of teams competing in USPA Tournaments at PDI Clubs: • Short Term: from XX to XX by 20XX • Mid Term: from XX to XX by 202X • Long Term: from XX to XX by 202X § Increase the % of horse owners at PDI Clubs: • Short Term: from XX to XX by 20XX • Mid Term: from XX to XX by 202X • Long Term: from XX to XX by 202X • Establish a set of Polo Development Principles for which PDI clubs should strive to meet: o Promotion of Youth and Arena Polo o Leaders in Safety and Equine Welfare o Continuing Education for Instructors o Knowledge Sharing: § Peer to Peer § Generational

230 Strategic Change/ Key Discussion Points/ Action Items

1. Changing the PDI Award Process a. Key Discussion: i. Multi-Year Awards - Transitioning from year to year applications, evaluations, and awards would allow the clubs to strategically apply their PDI funds and establish the PDI program as an USPA investment in the club serving as an agent for change - Clubs would need to work with the USPA to establish impactful utilization of the PDI funds and goals and objectives to evaluate the effectiveness of the PDI funds ii. Raising the max award amount threshold - This would decrease the number of awards, but increase the impact of the funds iii. Develop sound policies and procedures for the sub-committee - These would establish the principles for: a. Total number of awards b. Breakdown of awards geographically and by initiative (individual club vs. Regional Associations) iv. Institution a Sunset Policy - Would limit the initial reach of the PDI program, but allow for Key Discussion Points i & ii to be implemented and maintain the overall reach of the program over a period v. Amending the list of club items supported - Expanding to include capital improvements, infrastructure, and fixed assets - Potentially, limiting the items supported to specific areas of development (Arena Initiatives, Umpiring, Social Media, Etc.) b. Action Items:

2. Size and make-up of the Review Sub-Committee a. Key Discussion: i. Governor at Large/ Circuit Governor Balance - Rule of the Circuit Governor in the award selection process ii. Rotational Sub-Committee members b. Action Items:

3. PDI Evaluation Process and Metrics a. Key Discussion: i. Segment USPA Clubs into Specific Club Categories - Tournament Centers - Polo School-Centric - Arena-Specific - Youth-Specific - Grassroots, “Farm Polo” ii. Establish a set of key metrics that properly measure the health of a polo club based on their segment - Horse Ownership, New Player, and Upward Mobility for “Polo School- Centric” a. How do we report/measure these? - USPA Tournament hosting and Participation for “Tournament Centers” - NYTS & I/I participation for “Youth Specific” iii. Establish goals for segments of clubs based on key metrics 231 - Polo School-Centric Clubs should show a XX% increase in horse ownership - Tournament Centers should host X number of USPA Tournaments with X number of teams in each tournament b. Action Items:

4. Promotion of Club Cooperation a. Key Discussion: i. Earmark XX% of PDI Funding for seed funding/ specific support (manager) for Cooperative Arrangements between clubs including: - Regional Associations - Cooperative Leagues (i.e. PCAL or Texas Arena League) - Intra-Circuit Tournaments - Polo School Cooperation b. Action Items:

5. Promotion of Arena Polo a. Key Discussion: i. Establish PDI as a program to promote the cultivation and development of Polo Arenas and Arena Polo Programs - Arenas provide a safe and effective environment to grow the sport - Extend the Polo season on a regional basis - Expand the number of entry-level players - Develop competitive arena play similar to I/I - b. Action Items: 6. Focus more on development of existing players a. Key Discussion: i. Focus PDI support and promote clubs developing existing players - The focus of PDI for the past six years has been on new player/ student development - A shift in focus from new player development to existing player enhancement would create quality polo players/ horse owners and more importantly club members to sustain the activities of the club from a financial stand point - PDI clubs have improved their new player/ student on-boarding strategies significantly. Promoting the continuation of those programs while improving the polo experience for all players would create an eco-system that would allow players to reach their fullest potential in the sport

232 Team USPA Program Overview

I. Immediate Changes: a. Phase out the “Three Leg of the Stool Approach” i. Plan to move “Industry Professionals” and “Executives” out will be put together by Justin Powers utilizing I/I staff ii. Polo Development will utilize I/I staff and program resources to develop former Intern Program into a new and improved program to offer Mentored Training to Industry Professionals (Club Managers, Green Horse Trainers, Intermediate/Amateur Players, Veterinarians, etc.) as well as seek opportunities to develop “Executive Players” (I/I alumni players who are seeking jobs outside the sport of polo who will become valuable members to local clubs) b. No more individual stipends, transition to a larger grant program to be used for meaningful opportunities that will support long term results. The new grant system will encourage Team USPA members to generate their own opportunities and become invested in their own development. c. Eliminated the donation string – this change was implemented in 2018 and allowed reallocation of funding for the Fall Argentina training at Don Urbano d. Revise mission statement to be submitted to the BoG for approval at the April meeting: i. NEW: The mission of the Team USPA Committee is to improve the sport of polo in the United States by developing the talent/skills of young American players through mentored training and playing opportunities, ultimately leading to a pool of higher rated American players. ii. OLD: The mission of the Team USPA Committee is to enhance and grow the sport of polo in the United States by identifying young, talented American players and providing mentored training and playing opportunities leading to a pool of higher rated amateur and pro players and resultant giveback to the sport of polo.

II. Application Requirements & Process Each year up to a total of 4 players who are deemed to possess high-goal potential will be added to the program. These players will be given every opportunity to play the best polo possible with the objective of fulfilling their high-goal potential. Examples of opportunities to include; training/playing in Argentina, mentoring, coaching and exposure to High Goal Team operations and international opportunities. Players may be recruited by Team USPA and will go through the application process before becoming an official member of Team USPA.

a. Potentially 0-4 players will be added b. Applications will be accepted in the month of March c. The Selection Committee – will be an odd number consisting of the Team USPA Co-Chairs, Polo Development LLC Chairman, Team USPA Alumni members, a Team USPA Committee Member and the CEO. An effort will be made for selection committee members to be familiar with applicants for the year.

233 d. Application Requirements i. DOB 1/1/1995 to 12/31/2003 ii. U.S. citizen e. Application – all applicants will submit an application electronically with: i. General information including but not limited to health insurance, handicap, address, DOB and paid membership status ii. Detailed playing history of past 2 years iii. Signed all the necessary waivers, parent or guardian for under 18 iv. Three letters of recommendation from respected members of the polo community and current and former high goal players v. An essay outlining their goals in the sport and how they feel the program can help them achieve them. vi. Applicants must also submit a video of them in competitive play for the committee to review f. Application Review Process – i. USPA Staff and Chairs will review the applications and conduct further research on all applicants. 1. Phone interviews may be scheduled with candidates at any point in the application process ii. USPA Staff and Chairs will narrow the list to the top 10 potential candidates for the committee to review iii. The top 10 candidates will be interviewed and observed by members of the selection committee or an appointee of the selection committee 1. Applicants may be invited to an in-person interview and/or a practice game to be observed iv. The Selection Committee will meet to review the top 10 candidates g. Orientation –Selected players successful participation in the immersion event – which includes advanced coaching, playing, horsemanship, equine nutrition, horse care, personal fitness and they will gain a better understanding of the program and other USPA resources will confirm their spot in the program. h. Commitment – Players must agree to participate in either the Argentina training or the Team training concept within their first three years in the program. Under the discretion of Team USPA leadership, individuals who do not participate in team and/or Argentina training within their first two years may be removed from the program and/or may not be eligible for Grants.

III. Finite time in the program a. Determined by a combination of merit, need and talent players will spend their first 2- 4 years in the program participating in the mounted training (orientation, Argentina, and Team Concept) and then the second 4 years in the program players are eligible to apply for grants b. There will be a new process in place to evaluate players goals and keep them on track throughout their time in the program

234 IV. Team Concept – To be piloted in 2019 - 2018 Players to compete in an 8-12 goal tournament in 2019

a. Offering some combination of Team USPA members in their first two years the opportunity to get on the field in USPA club tournaments across the country. Which tournaments, players, coaches, and horses will depend on availability, cost and commitments. The goal would be that, during these first two years, Team USPA individuals would have the opportunity to play in at least three tournaments at various venues around the country in addition to the introductory Team USPA Orientation event. The goal is developing skills and improving, not necessarily winning which could lead to entering an 8 goal team in a 12 goal tournament. Team USPA members who have completed their tenure in the program may be selected to participate as well as active Team USPA members. While competing on a Team USPA team, members will be required to support local NYTS tournaments with coaching, umpiring and All-Star selection as well as conduct clinics for local youth and beginner players.

V. Argentina Program

The Argentina Training Program serves to enhance players’ development through participating in fast, all-pro polo with and against peers. This program will provide higher level playing opportunities to Team USPA members while expanding their network to outside the US.

In 2018, Team USPA contracted with Alfonso Pieres and Don Urbano to provide 32 horses and practices 3 times per week to four players. Once the players arrived to Argentina and played a few practices, players were entered in a tournament at the Association. Two were additionally entered in an 18 goal with 35 teams entered. Team USPA players sought additional playing opportunities including another 18 goal, a women’s tournament at the Association as well as tournaments on horses outside of the pool of 32. Senior Team USPA members who were nearby joined the team for several practices which helped raised the level of play. The players stayed in the Centauros neighborhood in the center of Pilar, giving them easy access to all barns, fields and players in the area.

Highlights: • First year having an organized training program in Argentina • Players participating in several tournaments ranging from 12-18 goals • Consistent practices with a variety of players, expanding individual’s networks exponentially

2019 Growth Plans • Increase number of horses per player (6 playing horses per player and 2 green horses was a little light) • Maintain high level of practice with range of handicaps (Team USPA players were rated 0, 3, 4, and 6 goals)

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VI. Female Member Advanced Training:

Combining the “Team Concept” and the Argentina Training program to offer the top female members of Team USPA advanced training. After the two months of Don Urbano Argentina training program, Team USPA will send 2 or 3 top Team USPA female players to compete in the Women’s Argentine Open (2nd and 3rd weeks of December). These players will play alongside a top female player and the team will be coached. The players will also be mounted by Don Urbano and players will prepare in the US as much as possible through the Team training opportunities.

VII. Grant Program

The intention of the Team USPA Grant Program is to assist Team USPA members with unique opportunities that will help them develop and improve as a player.

During a Team USPA tenure, members will be eligible to apply for a grant to help them with their intended goals in the sport. By so doing, we are outsourcing the best ideas for improvement and enhanced professionalism to the very individuals we seek to support.

Grants are between $5,000-$50,000, which may be applied for by active Team USPA members only within their 5-6 year matriculation. Their purpose is to enable future opportunities which are deemed critical towards the development of a skilled player reaching the next level of the sport. Grants should be applied for in writing as far in advance as possible, and at least two months before said opportunity-cost is deemed payable. They are essentially, although not exclusively, merit-based allotments; and may be successfully applied for only twice during the first four years of a Team USPA member’s tenure. Grants shall require approval from the Team USPA Committee and the USPA CEO.

VIII. Polo Development LLC Board Recommendations a. Establish a maximum set number of players in the program at any given time b. Develop an evaluation process (outside of selection committee) to conduct annual reviews on each player within the Team USPA program c. Plan of exit strategy for removing players and establish an upper age cutoff for removal from the program d. Restructure Team USPA Committee (Team USPA committee policy for board approval attached)

236 TO: USPA Board of Governors

Resolution On Behalf of the Team USPA Committee

We hereby request that the existing USPA Team USPA Committee Mission Statement is replaced with the revised Mission Statement below.

This request is endorsed by Adam Snow and Jimmy Newman on behalf of the Team USPA Committee.

Existing: The mission of the Team USPA Committee is to enhance and grow the sport of polo in the United States by identifying young, talented American players and providing mentored training and playing opportunities leading to a pool of higher rated amateur and pro players and resultant giveback to the sport of polo

Proposed: The mission of the Team USPA Committee is to improve the sport of polo in the United States by developing the talent/skills of young American players through mentored training and playing opportunities, ultimately leading to a pool of higher rated American players.

237

Proposed Team USPA Mission Statement for Board Approval (April, 2019)

The mission of the Team USPA Committee is to improve the sport of polo in the United States by developing the talent/skills of young American players through mentored training and playing opportunities, ultimately leading to a pool of higher rated American players.

Team USPA Committee Structure

1. The Team USPA Committee is made up of appointed committee members 2. The Team USPA Committee is led by a chairperson appointed in accordance with the USPA By-Laws. 3. Responsibilities: a. To provide committee leadership and guidance of the Team USPA program and the various sub-programs within Team USPA. b. To review and approve of grant requests. All Grants above $10,000 shall require approval from the Polo Development LLC Chairperson and the USPA CEO. c. Review and develop mounted training opportunities under the direction of the mission statement. 4. Appointed committee members must include individuals that represent each of following criteria (At any given time, the Team USPA Chairperson may also represent a required criteria of one of the following committee members, thus lowering the total number of committee members.) a. One American professional player who has competed in High Goal polo (20+ goals) within the last ten years b. One member of the USPA Polo Development LLC Board c. One Team USPA Alumni member d. One representative from the USPA International Committee (with consent of the USPA International Committee Chairperson) e. One individual with professional outdoor polo coaching experience 5. Team USPA Committee Policy a. Cause for removal of a committee member: three unexcused absences from scheduled Team USPA meetings (including teleconferences) will be cause for Team USPA Committee membership evaluation by the Team USPA Chairperson and may result in removal from the Team USPA Committee, in his or her discretion b. A vacancy in the Team USPA Committee by reason of death, resignation, or any other cause may be filled by the Team USPA Committee Chairperson. c. Team USPA Committee Term Limitations: i. At the start of the Team USPA Chairperson’s term, the Chairperson will appoint up to three of the five appointed Team USPA Committee Member Positions.

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ii. Appointed Team USPA Committee members shall serve for approximately two calendar year terms that begin January 1 and end upon the appointment of their respective successor (on or around December 31). However, upon approval and adoption of this committee policy and the appointment and approval of the committee chairperson, the following procedures will take place: 1. The committee members will begin their first year of the two year term immediately upon joining the Team USPA committee with their second year beginning the following first of the year 2. The committee member(s) fulfilling the Team USPA Alumni Member and the American professional player requirement will serve an initial three-year term to establish an alternating rotation of committee composition. iii. Appointed committee members may be requested to serve an additional term however committee members may not serve more than two consecutive terms. iv. Past committee members may become eligible for serving again following a one-term break between. v. If the Team USPA Committee Chairperson is replaced, the new Team USPA Chairperson may either approve the existing appointed committee members or may appoint up to three new committee members subject to the requirements set forth in this Policy. vi. The Team USPA Chairperson’s term is at the discretion of the USPA Board pursuant to the USPA By-Laws. d. Subcommittees i. The Team USPA Committee shall have subcommittees to advise on the selection of incoming members and the removal of existing players. ii. Each subcommittee must be chaired by a Team USPA committee member iii. Team USPA Subcommittees: 1. Selection Subcommittee: This subcommittee will be an odd number with the combination of the Team USPA Chairperson, Polo Development LLC Chairman, Team USPA Alumni members, a Team USPA Committee Member and the CEO. An effort will be made for selection committee members to be familiar with applicants for the year. 2. Team USPA Annual Review Subcommittee: This subcommittee will be comprised of three to five individuals including a Team USPA Committee Member and a USPA Polo Development LLC Board member.

239 Total Played in 3 Players in Total Total Unique Played in 2 or more more than 1 Qualifiers Teams Participants All Stars Players NYTS NYTS NYTS 2013 22 60 240 99 197 37 3 40 0 2014 27 68 274 122 203 42 6 48 2015 30 80 321 135 238 51 15 66 2016 33 96 384 156 265 50 28 78 2017 37 93 400 166 266 52 35 87 2018 40 109 467 197 281 49 49 98

NYTS

500 467

450

400 400 384

350 321

300 274 281 265266 250 240 238

197 197203 200 166 156 150 135 122 109 96 99 98 93 87 100 80 78 60 68 66 51 50 52 49 49 48 37 40 37 42 40 50 27 30 33 28 35 22 15 3 6 0 Qualifiers Total Teams Total Participants All Stars Unique Players Played in 2 NYTS Played in 3 or more Total Players in more NYTS than 1 NYTS 2013 2014 2015 2016 2017 2018

240 NYTS Committee Call February 28, 2019 2:30 PM EST

Members present: Tiger Kneece Carolyn Stimmel Chrys Beal Haley Bryan Nick Snow Bill Kirton

Staff: Amanda Snow Hayley Heatley Justin Powers

1. Agenda a. Location for NYTS Championships 2. Mrs. Snow presented the three possible locations and all applicable information in the attached slides. a. Aiken b. Bluewater Creek c. Chicago 3. Discussion/Questions a. Mrs. Beal asked if Oakbrook (Chicago) is available. i. Mrs. Snow, Oakbrook is available in 2020, but not in 2019. Oakbrook is not under the full control of polo, which is a concern. 1. Mr. Powers, Jim Drury funds Oakbrook and is mid/late 70s. Oakbrook may not remain a polo facility indefinitely. ii. Mrs. Snow met with Dan O’Leary and Arranmore the previous week. If attracting a crowd is the concern, Arranmore has a Wednesday night following they would direct to NYTS Sunday final and market the event throughout the summer. b. Mrs. Beal asked how spread out the players would be in Aiken and how many stalls are needed? i. Mrs. Snow, 120 horses. ii. Mrs. Bryan, the players would all be within 15 minutes. c. Mr. Snow suggested narrowing the decision down to Aiken and Chicago. Aiken and Bluewater Creek are similar in terms of weather, if that is the concern, and there is a lot of support in Aiken. i. Mrs. Beal in agreement.

241 d. Mrs. Bryan, in regard to the temperatures in Aiken, it is hot but they play there year round. Games can be played earlier in the day. i. Mr. Snow told the Committee he has played in Aiken and spent quite a bit of time there. In his experience it does not really cool down in the afternoon. It is better to play in the morning than the afternoon. e. Mrs. Bryan asked why the tournament is to be held the weekend of August 22- 24 instead of the weekend of September 15. She also inquired how many chukkers would be played each day. i. Ms. Heatley, there are 12 chukkers each day. ii. Mrs. Bryan, the first NYTS tournament in Virginia was hot, but manageable. f. Mr. Powers suggested having the facilities spread out in Chicago allows for more flexibility for rain. The fields are far apart and often one is available and dry even if it rains. Mr. Powers asked Mrs. Bryan when was the earliest tournament polo has been played in Aiken? i. Mr. Kneece, mid-September. 1. Mrs. Bryan agreed. g. Mr. Powers asked Mrs. Bryan if the fields would be ready in Aiken. i. Mrs. Bryan, yes. The fields will be in the best condition they are all year. h. Mrs. Beal asked Mrs. Bryan if dew/humidity is a concern if playing early in the morning. i. Mrs. Bryan, the dew can be knocked off, but if it is cooler and dew forms, then it is cool enough to play later in the day. i. Mr. Snow asked what the field conditions would be like towards the end of summer in Chicago since it will be at the end of their season? He noted he is torn between the two locations. i. Mrs. Snow, Pam Mudra helps organize the fields and felt there were plenty available at the end of the season. j. Mrs. Beal addressed the Committee, Aiken has entered a bid to host the Championships. If the Committee is following a West, Central, East rotation, Aiken is more East than Chicago and supports their bid. k. Mrs. Snow asked Committee members text in their vote. l. Mr. Powers asked if the decision would then go to the tournament committee. m. Mr. Snow asked if the Committee would commit to doing Chicago in 2020. i. Mrs. Snow responded that Championships in 2020 should be held in the West. ii. Mr. Powers expressed he felt the Denver location should be considered West. n. Mr. Snow asked Mrs. Snow and Ms. Heatley for their suggestion. i. Mrs. Snow, all three are good options. Aiken’s weather is a concern. o. Mr. Powers noted that the process for determining a location is good. p. Mrs. Stimmel asked if Mrs. Bryan would be able to help organize the stalls in Aiken. i. Mrs. Snow would like to have everyone at New Bridge.

242 ii. Mr. Kneece spoke to Raza and all horses could be together. If not at New Bridge, there are other facilities that could be used. Whitney Trust and McGee Mile. Even at New Bridge the horses would be spread out throughout the facility. iii. Mrs. Bryan, in Denver the players had to ship to practice. q. Mr. Powers brought up the topic of shipping horses in to Aiken. i. Mrs. Bryan, Dardo Iglesias has horses available. No traffic in Aiken. ii. Mrs. Snow, Chicago is easy for everyone to haul to. iii. Mr. Snow noted Chicago has a traffic problem. iv. Mrs. Snow directed the Committee to the map of Chicago. All of the facilities that would be used in 2019 would be outside of the city, so she did not feel traffic would be a big concern. 1. Mrs. Snow asked the Committee if they would like time to think about their decision before voting. a. Votes received by March 1 at 12:00 EST. r. Mr. Kneece asked if the chukkers could be shortened if the weather was too hot. i. Mrs. Snow, yes or walk breaks used. ii. Mrs. Beal, walk breaks were used in Santa Barbara and Denver. iii. Mr. Kneece thought the walk breaks were a good opportunity to get the kids organized again and get them reined in. s. Ms. Heatley mentioned that Chicago is very eager to host the Championships. t. Mr. Snow, would like have Aiken and Chicago be the locations for the next two years. u. Mr. Powers, take the time to ask questions. Bob McMurtry is also available to ask any questions regarding Chicago. v. Mrs. Beal adjourned the meeting.

243 YPO Committee Call January 11, 2019 11:00 AM EST

Committee Members Present: Tiger Kneece Carolyn Stimmel Margie Paur Nick Snow Chrys Beal

Staff Members Present: Amanda Snow Carlucho Arellano Justin Powers Bob Puetz

1. Review of 2018 Grants a. Ms. Heatley gave a brief report on the 2018 grants that were awarded, and the feedback received. i. Suggested to require feedback before money is reimbursed to guarantee the committee is able to collect information on the opportunity b. Mrs. Stimmel inquired how many opportunities were funded in 2018. i. 7 grants awarded 1. Brennan Wells – mentorship 2. Jack Whitman – mentorship 3. Michael Bradford – Aiken 4. Josh Escapite – clinic 5. Gracie Brown – tournament and stabling 6. Winston Painter – Youth Olympic Games 7. Grace Mudra – Youth Olympic Games c. Mr. Powers said the Junior Olympics cost more than anticipated. d. Mrs. Snow pointed out the need for a deadline so money is not lost. i.e. Sara Espy applying and being granted funding then the opportunity did not happen. Rolling admissions is challenging for the committee. Creating deadlines will allow the committee to better allocate funds. 2. Age Guidelines and Requirements a. Ms. Heatley outlined the need for better guidelines on age of applicants for YPO Grant. i. Implementing minimum age to try and avoid having parents apply on behalf of their kids. From last year, it seemed parents were looking for opportunities to apply for money, not finding opportunities then looking for money. b. Mrs. Stimmel asked if there were any objections to creating a minimum age for YPO Grant?

244 i. Mrs. Paur, Mr. Kneece in agreement. ii. Mrs. Stimmel asked for a vote on moving age restriction to 14. 1. Seconded by Mr. Kneece c. Mrs. Snow, new guideline will be ages 14-19, consistent with NYTS. Having an age minimum helps hold kids accountable for the opportunity. d. Mrs. Paur asked how the age restriction would be defined? Age as of first of the year or age at age of opportunity or application? i. Mr. Puetz asked if you have to be 14 as of January 1 or by the time of the opportunity. ii. Mrs. Stimmel suggested first of the year. iii. Ms. Heatley asked Mrs. Snow how Team USPA application guidelines read. 1. Mrs. Snow answered players had to be 18 at the time of application. iv. Mr. Puetz recommended age 14 by the time of the opportunity. 1. Mrs. Paurs agreed. She asked if the opportunity was moved later in the year and the applicant was no longer eligible by age would they still receive funding? v. Mrs. Snow suggested guidelines reading, “Aged 14-19 during the calendar year.” vi. Mrs. Beal commented that adding verbiage saying these are guidelines for the committee gives the committee some flexibility. 3. Matching Funds a. Ms. Heatley outlined the concept of matching funds for the YPO grant. YPO mission is to support unique opportunities. Parents invest in trip, clinic, working opportunities, etc. giving more weight to the opportunity. b. Mrs. Paur likes the idea of matching funds. but sees the for need specific parameters on what is matched. Questioned including items such as food and parent travel. It encourages players and parents to get creative on funding. For example, a mini sponsorship from a company or organization. This sets the player on the path of learning how to obtain sponsorship and may help them down the road. c. Mr. Powers, there are different trains of thought on matching funds. i. Concerns: You don’t want players who already have an opportunity to look for it to be subsidized. ii. Positives: If young players want to advance in the sport, they will need to get good at networking and asking for opportunities. Last year, we received a lot of requests for the same clinic because the USPA is giving out money. d. Mrs. Snow mentioned that the committee offered matching on a clinic opportunity in 2018, but the parents were not able to fund it on their own. e. Mr. Puetz suggested having matching funds taken into consideration during application process. You do not want players to not apply because they do not have matching funds.

245 f. Mrs. Snow said in the beginning of the application it states not to apply for the maximum amount unless the opportunity warrants it. This may be a good place to put information on matching funds. g. Ms. Heatley suggested adding matching funds will be considered in the application to allow the player to add more information to give “meat” to the application. h. Mr. Powers asked Mr. Kneece about Michael Bradford. He is currently working at Mr. Kneece’s polo school mucking stalls and working to be able to play polo. Not necessarily money, but putting “skin in the game” to make the opportunity work. 4. Grant Deadlines a. Mrs. Stimmel would like to make it easier for the committee members to review the application and for players to be able to plan for opportunities. Mrs. Stimmel asked the committee how this can be better structured? The program is going to grow and we will be receiving more applicants. b. Mrs. Paur agreed on a deadline for reviewing. She suggested four meetings per year and focus two on applications and two on administrative with room to add in any trailing applicants. Deadlines and advanced notice required to make it work. Publicize well through email. c. Mr. Powers asked Mrs. Stimmel to clarify, if there are three application deadlines do you quota the funds based on those deadlines. We do not want to miss any opportunities. Spreading out funds. Force the committee to make hard decisions on the front end. d. Ms. Heatley, that plays off the idea of creating master junior event calendar so we are able to plan ahead of time for upcoming opportunities. e. Mrs. Stimmel pointed out the Committee received quite a few applications during late spring and summer. f. Mrs. Snow recommended one review in March to plan for the summer, one in September to plan for the fall and a final meeting in December to plan for the upcoming year. i. Mrs. Stimmel noted that the summer season will be the busiest. 1. Mrs. Snow responded that most people will be planning for the summer in the spring. g. Mrs. Paur suggested 25% funding for the first part of the year, 50% funding for summer and remainder 25% in the fall/winter. Saving funds for following year if there are not opportunities that fall within the scope of YPO. i. Mrs. Stimmel, the program operates on a fiscal year so you are not able to carry funds from year to year. h. Mr. Powers agreed with having deadlines and allocated funds. It encourages kids to plan ahead for their polo and look ahead to opportunities. i. Mrs. Stimmel asked what the total budget is for 2019. i. Mrs. Snow responded, $40,000 1. $10,000 winter 2. $20,000 summer 3. $10,000 fall j. Mr. Kneece asked when the official end of I/I season was.

246 i. Mrs. Snow – Championships in March & April k. Mr. Kneece suggested making the first deadline March 31st after the I/I season has completed. l. Mrs. Paur asked if the kids will be aware of opportunities this far in advance. m. Mrs. Snow asked Mr. Arellano if he had any idea of upcoming international events. i. Mr. Arellano did not currently know of any for 2019, but they do pop-up. n. Mrs. Paur suggested making the deadline later than March 31st to allow more time for players to be aware of opportunities. She expressed concern that summer opportunities will not be published by then. o. Mr. Powers agrees with deadlines to give the program structure, but is concerned about missing opportunities. p. Mrs. Snow wants to allow players time to plan. q. Mr. Puetz asked the committee to consider leaving open and have someone review the applications as they come in and schedule appropriate meetings. It did not seem like there were that many applications received. The fund is relatively small, you go through it fairly quickly (approximately 6-7 applicants). If you get great applications in the beginning of the year, do you use up the fund or reserve some funding for later in the year? Notify the committee if the opportunity falls apart. r. Mrs. Snow is not opposed to leaving the application cycle open, but possibly a 30-day response instead of a two-week response. s. Mrs. Paur asked if the first deadline was May 1st would it allow enough time for summer opportunities to be posted and apply for. t. Ms. Heatley - would you review time sensitive applications before the deadline? u. Mrs. Snow suggested having specific review dates that are published but accepting rolling applications. v. Mrs. Stimmel asked if the committee would agree with three specific review dates and accept rolling applications and if there was a time sensitive application, it would be reviewed on a as needed basis. Pick a date in the mid- summer too. i. 1st meeting: May 1st ii. 2nd meeting: August 1st iii. 3rd meeting: December 1st (2020 review) 5. Master Calendar a. No opportunities yet for 2019. Mrs. Snow keeping track of possible events. 6. James Deal application – mentoring with Owen Rinehart for winter 2019 a. Application was reviewed and discussed, committee members voted not to approve this request.

247 UNITED STATES POLO ASSOCIATION ® Polo Development LLC Advisory Board January 16th, 2019 – 4:30 PM EST

Attendees: Justin Powers, Liz Brayboy, Annabelle Gundlach, Tommy Wayman, Stevie Orthwein, Julio Arellano, Bob McMurtry, Bob Puetz

I. Meeting called to order by Stevie Orthwein I. Approval of the December 19th & January 9th PD LLC Meeting Minutes a. Motion by: Bob McMurtry b. Seconded by: Liz Brayboy c. Approved unanimously II. Background on the Polo Development Initiative i. Justin provided a review of the PDI program (See Summary of PDI Program.PDF) from 2013-2018 including the overall budget; highlighting the increases to the budget and why ii. Justin provided commentary of how the PDI applications were evaluated pre- 2019. This process was very time consuming for the staff from a collection basis and to quantitative in nature iii. Historical breakdown of yearly PDI budgets & applicants iv. Perspective on how the program operated and evolved from inception to 2018 v. Highlight of success stories and failures of program 1. Success: Lakeside, Detroit, Tinicum Park 2. Failures: Las Canchas, Temecula Valley, County Line III. Justin summarized the new strategic planning concepts for PDI a. Amend the list of approved PDI reimbursements to included, and promote, capital improvements/investment (infrastructure), support specific projects within the applicant category (see below) such as marketing/promotion b. Awarding of Multi-Year Awards: i. Multi-Year awards would be a total amount awarded over a specific time-frame. 1. An award of $30,000 over 3 years would be $10,000 a year for 3 years. Not $30,000 up front in the first year. c. Polo Club Cooperative Agreements: i. Officially include and promote Cooperative Polo Development Strategies as a component of PDI funding and as a specific category when segmenting potential applicants d. Segment PDI Applicants into Specific Application Categories: i. Require applicants to self-identify within a specific category for their grant requests e. Remove the $10,000 Threshold for a Maximum Award Amount: i. This will establish PDI as more of a grant-based program and allow for clubs to thoughtfully present applications that address specific sustainability needs f. Circuit Governors may serve on the PDI subcommittee but must recuse themselves from voting on applications within their circuit IV. Stevie asked for feedback from the Advisory Board about the strategic changes to PDI: a. Tommy Wayman: provided an example of Big Horn where they had a CPI instructor specifically to obtain more PDI funding, but supports the new direction b. Annabelle: Would like to see the new PDI application and the process for reviewing and evaluating the PDI grant proposals

248 i. Bob: We need to look at other successful grant proposals c. Stevie: Consensus that everyone supports the new direction of the PDI program d. Julio: Are Circuit Governors allowed to be on the PDI Subcommittee? i. Justin: yes, but they must recuse themselves from voting within their circuit ii. Stevie: Are the Circuit Governor’s involved in the process? 1. Justin’s recommendation is to acknowledge what clubs within their circuit and within which category e. Justin reviewed specific changes of the 2019 PDI Application and Guidelines V. Justin: Are there unintended consequences with pushing the deadline? a. Delay the process of announcing awards? b. Recommendation to push the deadline to February 15th with a targeted announcement of April 15th. Unanimous agreement. VI. Open Comments a. Annabelle: We still need to review the overall PD Budget i. Stevie: do you want to wait until we go through the other program reviews with consideration of the 2020 comprehensive budget b. Bob McMurtry: Are we trying to review the budget for the fall meeting for 2020? i. Bob Puetz: Can send the 2020 budget development timeline to the advisory board for review VII. Next Meeting: Scheduled for February 20th, 2019 4:30 PM EST VIII. Motion to adjourn by Liz Brayboy

249 UNITED STATES POLO ASSOCIATION ® Polo Development LLC Advisory Board March 1st, 2019 – 2:00 PM EST Conference Line: 1-800-617-4268; 23119231#

Attendees: Stevie Orthwein, Bob McMurtry, Julio Arellano, Annabelle Gundlach, Tommy Wayman, Liz Brayboy, Bob Puetz, Justin Powers I. Call the meeting to order- Stevie Orthwein II. Approval of the January 16th PD LLC Meeting Minutes a. Motion by: Annabelle Gundlach b. Seconded by: Bob McMurtry c. Approved Unanimously I. Team USPA Program Overview a. Recap of 2018/2019 Program Changes: Justin Powers i. Shift in scope and focus to players only will allow for Team USPA to support players getting into the best polo they can get into, organically ii. Transition from Stipends to Grants. There are no more individual stipends, transition to a larger grant program to be used for meaningful opportunities that will support long term results. The new grant system will encourage Team USPA members to generate their own opportunities and become invested in their own development iii. b. Proposed new mission statement: i. NEW: The mission of the Team USPA Committee is to improve the sport of polo in the United States by developing the talent/skills of young American players through mentored training and playing opportunities, ultimately leading to a pool of higher rated American players. ii. Revise mission statement to be submitted to the Board of Governors for approval at the April meeting (Deadline to submit mid-March) c. Focus on player development d. Shift from stipends to grants II. Application Requirements & Process a. Potentially 0-4 will be added and 2 waitlisted each year b. The Selection Committee – will be an odd number consisting of the Team USPA Co- Chairs, Polo Development LLC Chairman, Team USPA Alumni members, a Team USPA Committee Member, and the CEO. i. Ages: lowering the minimum age to 16 and consulting with Risk Management on the liability regarding working with minors March meeting with Prasedium ii. Julio Arellano brought up the need to lower the age even more to 14 years of age to provide a better chance of success of the mission of Team USPA. Annabelle agreed iii. Minimum Handicap – The minimum handicap shall be 1 goal outdoor for males and 0 goals outdoor or 4 goals Women’s Handicap for females c. Application – i. Basic background information, goals, access to polo (horses/rigs), references, etc ii. Applications will be accepted in the month of March d. Application Review Process i. USPA Staff and Chairs will review the applications and conduct further research on all applicants.

250 ii. The top 10 candidates will be interviewed and observed by members of the selection committee or an appointee of the selection committee iii. Applicants may be invited to an in-person interview and/or a practice game to be observed iv. The Selection Committee will meet to review the top 10 candidates 1. Personal interviews 2. Evaluated in live polo e. Commitment i. Players must agree to participate within their first three years in the program. Under the discretion of Team USPA leadership, individuals who do not participate in team and/or Argentina training within their first two years may be removed from the program and/or may not be eligible for Grants. f. Finite time in the program i. Determined by a combination of merit, need and talent players will spend their first 2- 4 years in the program participating in the mounted training (orientation, Argentina, and Team Concept) and then the second 4 years in the program players are eligible to apply for grants ii. Depending on age of entry and progression as a player 1. Two goals: a. Getting players from 3 to 5 goals b. Getting players from 5 to 7/8 goals III. Program components: a. Grant Program: Assisting Team USPA members with unique opportunities that will help there develop and improvement as a player (Organic) i. The intention of the Team USPA Grant Program is to assist Team USPA members with unique opportunities that will help them develop and improve as a player. Organic opportunities cultivated by the players ii. Grants are between $5,000-$50,000 1. Annabelle: Will the kids be able to put in quality applications or will it be the parents who will put the applications in for their kids 2. Stevie Orthwein: Which direction works better with respect to Argentina. The USPA sets up the opportunity and promotes it to the Team USPA members or the Team USPA members come up with the opportunity and apply for support? a. Annabelle, I think it can be both; depending on the opportunity b. Bob McMurtry, I think you can do both, but I agree with Liz that there may be kids that get into the program that do not have the networking abilities of someone established in the sport 3. Tommy Wayman: Who is going to select the mentors or do they need to reach out to the USPA to offer an opportunity? a. Stevie, I think its important for the kids to cultivate their opportunity and come to the USPA for support 4. Annabelle, The USPA needs to work together to make sure opportunities are pushed out to individuals that may not have the networking opportunities b. Argentina Program i. The Argentina Training Program serves to enhance players’ development through participating in fast, all-pro polo with and against peers. This program will provide higher level playing opportunities to Team USPA members while expanding their network to outside the US.

251 ii. In 2018, Team USPA contracted with Alfonso Pieres and Don Urbano to provide 32 horses and practices 3 times per week to four players. iii. Getting players into the best polo they can play 1. Sending players within same handicap range provides a consistent level of competition 2. Make sure the number of horses fits the goals of the players time in Argentina iv. Highlights: 1. First year having an organized training program in Argentina 2. Players participating in several tournaments ranging from 12-18 goals 3. Consistent practices with a variety of players, expanding individual’s networks exponentially c. Team Concept i. To be piloted in 2019 - 2018 Players to compete in an 8-12 goal tournament in 2019 1. Needs to be the correct opportunity a. Budget can be costly b. Competing sponsors are supportive of 4-player entry 2. Needs to be positioned as a training opportunity not a club benefit d. Offering some combination of Team USPA members in their first two years the opportunity to get on the field in USPA club tournaments across the country e. Bob McMurtry: One criticism of the Argentina Training was sending 4 players to play together lowered the level of player for the individuals versus spreading the players out across different opportunities. So the question is: which is a better strategy to achieve the mission, practice as a team or focus on developing as individuals in higher-rated polo f. Stevie: Bob, in Argentina where the players allowed to cultivate their own opportunities? i. Bob Puetz: They were able to network and develop their own opportunities and Jesse Bray did so and was very successful to do so g. Bob McMurtry: The grant opportunities need to have an adequate mechanism to evaluate the value of the grant and impact h. Female Member Advanced Training i. Combining the “Team Concept” and the Argentina Training program to offer the top female members of Team USPA advanced training. After the two months of Don Urbano Argentina training program, IV. Open Comments a. Key Takeaways to take back to Team USPA Committee: b. Discussion pertaining to the age entry of Team USPA to 14 c. There needs to be an exit strategy for those players that do not live up to the mission and goal of the program i. Consideration of a max number of Team USPA members allowed at any given time period ii. Finite time in the program from an age stand point instead of a number of years iii. Annual review of the members of Team USPA members done by a group independent of the selection committee 1. Bob McMurtry, logistics could be difficult to find more volunteers 2. Stevie, the evaluation committee could be a smaller group (chairs) of the Selection Committee d. Responsibilities of the Team USPA Committee Chair i. Outlining the subcommittee division/ responsibilities V. Next Meeting: Scheduled for March 20th, 2019 4:30 PM EST

252 a. Instructor Training/ Certification focus III. Adjourn a. Motion by Liz Brayboy

253 UNITED STATES POLO ASSOCIATION ® Polo Development LLC Advisory Board March 27th, 2019 – 4:30 PM EST Conference Line: 1-800-617-4268; 23119231#

Attendees: Justin Powers, Bob Puetz, Stevie Orthwein, Bob McMurtry, Julio Arellano, Annabelle Gundlach (Notes from Liz Brayboy on the morning of March 27th) I. Call the meeting to order- Stevie Orthwein II. Approval of the March 27th PD LLC Meeting Minutes a. Motion by: Bob McMurtry b. Seconded by: Annabelle Gundlach c. Approved Unanimously III. Justin Powers provided background/ current status of the Certified Polo Instructor Program a. Included an analysis of the CPI Instructors b. Fundamental question: Is certification needed within the polo community? i. The benefits of the development of the Certification program: 1. Establishing communication among instructors 2. Development of resources to assist instructors 3. Providing opportunities for less-skilled instructors to learn from more advanced instructors c. Bob McMurtry, the issue is that people that shouldn’t be teaching are the one’s who are teaching beginners i. Annabelle: provided insight to USEF’s issue with their certification program ii. Bob McMurtry, how do we provide some sort of guidance to make sure players have the proper training? IV. Justin presented the two-prong’d approach for developing instructor tools and resources; specifically, the Dartfish Polo Development app a. Cost is $6,000 a month for the app and the service/ maintenance/ guidance b. Stevie: We should put a proposal together specific to monthly content, renegotiation on exactly what we would like to support and what is needed from our instructor’s standpoint c. Annabelle: We should do a trial basis for the app to build it up to our standards before we commit full-time d. Bob McMurtry: How many people use content on Poloskilz i. Justin to provide the PD LLC Advisory Board with a report on the Poloskilz site utilization e. Justin to work on a counter-proposal for USPA contracting with IPA for their Polo Development Dartfish App: i. Thoughts: ii. Take the same approach as discussed with “elite instructors” in that we financially empower IPA to move forward within the market iii. $6,000 is a large commitment, define specific number of additional videos, support, etc. V. Elite Instructors: a. Justin: Empower a small group of elite instructors to expand their operations within the polo community

254 i. Providing a higher level of instruction to an area that is not exposed to it ii. Identifying, if any, mentoring opportunities where instructors can mentor with elite instructors iii. Justin circle back with respect to Elite Instructors with a list of qualifications, geospatial regions, etc. VI. Future of the Certification Program: a. Polo Development Advisory Board Motion: Resolved, the Polo Development LLC Advisory Board recommends to end the current Certified Polo Instructor [CPI] program and task staff to develop a plan to refocus efforts towards instructor resources, tools, and training opportunities i. Motion by Annabelle Gundlach, ii. Seconded by Julio Arellano iii. Passed Unanimously VII. New Business: a. Polo Development Advisory Board Motion: Resolved, the Polo Development LLC Advisory Board recommends the extension of the Team USPA 2019 application deadline to April 14th i. Motion by Annabelle Gundlach ii. Seconded by Bob McMurtry iii. Approved Unanimously I. Next Meeting: Third Wednesday of April is the 17th is the Semi-Finals of the US Open. Schedule a meeting for Thursday April 11th 4:30 PM. VIII. Adjourn a. Motion by Annabelle Gundlach

255 UNITED STATES POLO ASSOCIATION® Polo Development LLC Advisory Board November 27, 2018 Monthly Conference Call 1 PM EST

Attendees: Steve Orthwein, Annabelle Garrett, Bob McMurtry, Bob Puetz, Liz Brayboy

November 27th Call Notes Captured by Liz Brayboy 1. Discussion of proposed Justin Powers transition: a. Proposed transition will help with efficiency for PD Board – central point of contact. b. Strong support for Justin in this role – already playing much of this role already. c. PD Staff would report to this role – needs to be made clear on the job description. d. Need for a five year strategic plan across the programs. e. Is Polo Development too big? Do we need to divide this up in some way? i. How does this meet our objective of streamlining these programs and driving metrics and objectives? ii. Has our Board done its due diligence in understanding the budgets and program details? iii. Hard to address this without a central contact point. f. Should Justin report to the Board vs. the CEO? i. PD Board doesn’t have the right to hire/fire, so would be consistent with other LLC’s if he reports to CEO. g. Need for a standard structure for reporting: i. Monthly meeting: 1. Include Justin on monthly calls; use executive session for Board only discussion 2. Include division heads and volunteer heads (on an invitation basis) 3. Update on activities 4. Review of financials (have division heads present consistent format) 5. Discussion of metrics (review our notes to be sure we’re raising those we discussed earlier) 6. Task list review (MBO – Management By Objectives) 7. Update on PD Activities (e.g., PDI changes, meetings) ii. Need a more consistent presentation of the facts and data, need to eliminate the silos across the programs. h. Justin’s job would be to provide the details, answer questions and follow up on recommendations or requirements. i. Our responsibility is to determine whether we have programs that are working or not and how to improve them. Wholly restructured Board with all new participants – will require education and ongoing conversations. j. Concern is whether the polo community is wondering why we haven’t cut the budget already. 2. Personnel Changes (2017 – 2018) a. Elizabeth Hedley (PDI) – job eliminated b. Kris Bowman (ED) c. Jess Downey (CPI Program) – put program on hold until Board has a chance to review d. Hayley Heatley (Jr. Polo/Team USPA contractor, brought in house) – could she support other functions (e.g., PDI) e. Amy Fraser – maternity leave (end of February) f. Justin is already on staff, so not a full new salary/benefits. 3. CEO Bob will share MBO report and monthly summary report. Will have Justin send these reports and the financials automatically to the PD Board.

256 a. Due to CEO by 5th of the month. Distributed to the Executive Committee the first Monday of the month. b. EC meeting is second Monday of the month. c. Typically get prior month by mid-end of next Month d. YTD vs. Budgeted Monthlies e. YTD vs LY Actuals 4. Aim for 3rd Wednesday of every month for our monthly calls. 4:30 – 6:30 p.m. ET a. December 19th – Justin only – Steve will work with Justin to set the agenda in advance b. All Board members will review notes and capture metrics, questions, comments in an email and circulate prior to the call.

PD Associated Committee Review Meeting Notes Captured by Steve Orthwein 1. I/I ( Intercollegiate/Interscholastic ) a. Budget i. Majority of budget is put towards tournament operations

257 ii. 40% of budget is put back into schools directly through horse/facility lease (need to verify this metric) b. Overview i. Quality of play has drastically improved ii. Number of programs has grown, but programs tend to come and go iii. Number of tournaments has increased (Most I/I polo is played at tournament level (need to verify) c. Current/pending issues i. Stigma of double chukkering ii. Plan to increase number of chukkers from 4 to 6, but shorten length of chukkers for equine welfare for national tournaments d. Strategic goals i. Higher player retention after college ii. Get existing college programs to be more permanent/sustainable e. Personal thoughts i. More money should be put into the school programs as opposed to tournaments especially at the lower skilled levels (Need to analyze cost/game of tournament polo vs interclub polo vs intraclub polo) ii. Need to identify programs that have potential to become more permanent and offer real support ( Not just the mentoring clinic that is done now) 2. Team USPA a. Budget i. It is unclear where the money has been going, but it is changing so not worth digging too deeply into past spending. b. Overview i. The call for change has been heard and is being embraced ii. There is a push for more grant style funding as opposed to direct training iii. Currently has the 3 tier membership: HG player, Polo industry pro, young executive c. Current/pending issues i. Too many members ii. Program is in the middle of a restructure d. Strategic goals i. Identify and improve targeted polo individuals to help them achieve their goals in the sport ii. Create an American HG Player e. Personal thoughts i. Program lacks direction and needs to redefine goals to be more targeted and tangible ii. Needs to be realistic about the costs of its goals. Right now is just window dressing iii. Would like to isolate HG player tier and move other two tiers out of Team USPA into another focus area. iv. Need to grow young executive player program beyond Team USPA (real opportunity here for fostering long term players) 3. PDI a. Budget i. Has varied between $400K-$700K ii. Sub-Com Chair wants to grow this b. Overview i. Reimburses clubs for specific expenses up to an amount ranging between $5k-$10k based on a set of club metrics ii. Gives money to a majority of USPA clubs

258 iii. Amount determined by a committee chosen by PDI Chair ( may want to consider the COI of circuit Govs. being on this committee) c. Current/Pending issues i. Will begin receiving 2019 applications in Nov. ii. Board Chair sees little need for change and wants to grow the budget iii. There is a push for regional clubs to consolidate applications for larger grants. d. Strategic Goals i. Put USPA money directly into clubs to help grow polo at the club level ii. Committee Chair sees PDI as a dividend to USPA clubs for being a USPA club e. Personal Thoughts i. Metrics determining amounts need to be looked at. Clubs have figured out how to game the metrics and the time it takes to review is wasteful ii. Time and effort focused on giving out this money is wasteful when you consider the range of pre- determined amounts and the near 100% approval of funds. iii. Money spent this way does not push towards any desired USPA goal and is very hard to determine an ROI iv. Money spent this way is very short term in its thinking does not accomplish long term goals. v. Clubs depend on this money so removing/scaling it back will be very difficult. 4. JR Polo a. Budget i. 50% of budget is spent on the National championships b. Overview i. Runs USPA Jr Polo through the NYTS series 1. Played regionally leading to a Natl. championships teams chosen by selection committee ii. Program is very popular with the membership and has growing participation c. Current/pending issues i. Looking at two divisions of play and Girls division. ii. Wants to start a Jr Open iii. Coordination with PTF d. Personal thoughts i. May Need to look at the Natl team Selection process ii. Need to do a cost/game analyses of championships and regional play to ensure value of polo 5. CPI a. Budget i. Very much TBD b. Objective i. Create an instructors certification program to provide uniformity in training and credentials for polo instructors across the country ii. Professionalize the training/teaching process for polo c. Current issues i. Quality of instruction ii. Cost of program iii. Value of the certification d. Personal thoughts i. Should be revenue neutral ii. Program needs to be of value for the people getting certified. Right now so heavily subsidized that no one in being held accountable to the quality of the instruction. iii. Worthwhile endeavor, but program could easily grow to the point where quality suffers

259 iv. Right now biggest reason for CPI is it helps in getting other USPA benefits. ( We are paying for a program that most people only want because it means USPA will give them more cash. )

Summary of Polo Development Review since the new Advisory Board was established, Captured by Steve Orthwein

1. Purpose. a. The role of the Polo Development board is to advise the CEO of the USPA as well as the division heads of each of the divisions under polo development. b. PD board is able to provide better critical analyses and oversite of USPA programs by maintaining its independence. In other words, by not being engaged or personally invested in any particular program the board can remain objective in its analyses and recommendations.

260 c. The PD board will work with each division head to create sound recommendations. Division heads run operations PD board in conjunction with heads come up with strategic goals. PD board is responsible for alignment and coordination between divisions. d. With its independence the PD board has the ability to be independent of the internal politics within each division. That being said, no decisions or recommendations will be made that effect a specific division without the involvement and hopefully endorsement of the effected division’s head. e. PD board will be responsible for coordinating the efforts of each division where they intersect in relation the general Polo Development strategy. f. Goal is not to decrease the PD budget, but rather look for opportunities to create savings/efficiencies to allow for investment in new areas for growth/improvement.

2. Operation of Board/ Division Review Process a. We are an advisory Board Not an operation Board b. We are doing a broad base review to get educated on all the various programs c. We are asking that each division review and improve their accounting procedures. There is a need to get more accurate numbers in what each division is spending. d. We are asking each division to explain their metrics and the reasoning behind them 3. Division notes/ideas a. I/I i. End Interscholastic horse subsidy. We are reimbursing people for an ordinary polo expense that all players must contend with. We are also hijacking a potential revenue stream from organized horse providers. Let me rent the horses to the players as opposed to us renting the horses for the players. ii. Look to ways to lower costs of lower tier events. USPA umps, USPA staff vs local administrators. iii. Give schools more money while charging more for tournaments and clinics. Let the programs decide if they want to enter. Especially with pre-lims and clinics. This forces accountability to the value of experience. iv. How do we get more money to the schools so that they can play more polo at home/support their programs as opposed to so much expense on I/I tournament system. b. NYTS i. Get away from subsidizing players for horses/shipping. ii. Look for cross division opportunities with I/I iii. Clean up accounting to reflect true cost of Championships iv. Stop sending USPA officials to Qualifiers c. Team USPA i. Need more detail of the restructuring plan SPECIFICS ii. Lower age to 16 iii. Set Curriculum/expectations iv. Set numbers on kids accepted/ v. Budget/multi year commitment vi. End tryouts Set application process vii. Outline Grant requirements ( Set match criteria) viii. End stipends force T Members to get “creative” and stretch themse ix. Assigned mentors/advisors to kids ( requirements of mentors) x. Metrics – Handicap, competitive, Getting on teams, Bringing on other Americans. xi. Move Exec and industry professional programs to other divisions/programs. d. PDI i. Set time frame for funding Get away from subsidy 1. Allows us to spend more on less clubs. ii. Allow for cap Ex

261 1. Consider longer term pledges 2. Encourage people to invest along side. Match program iii. Go to more of a Grant model with money focused on long term growth and sustainability 1. Look to a match program for specific items. iv. Open up grants to Cap Ex v. Open up Grants to longer term projects e. Clinics CPI i. Participants need to pay for the cost of clinics ii. More emphasis on existing experienced trainers than on developing new trainers iii. USPA does not need to develop competition to existing trainers iv. Bowman was on path to develop a very large program/division focused on trainers. USPA should not be in the direct business of training/teaching, but should work with existing trainers 4. Overarching Themes a. Joint investing with Private polo Partnerships b. Decrease subsidy mindset c. Cost sharing with participants d. Better budgets and accounting.

262 UNITED STATES POLO ASSOCIATION® Polo Development LLC Advisory Board December 19th, 2018 – 4:30 PM EST – Meeting Minutes

Attendees: Justin Powers, Bob Puetz, Annabelle Gundlach, Liz Brayboy, Bob McMurtry, Stephen Orthwein, Tommy Wayman, Julio Arellano, Tony Coppola -USPA President

I. Stevie Orthwein called the meeting to order II. Stevie Orthwein presented for the approval of the previous meeting’s minutes (11/27): a. Motion to approve the minutes by: Bob McMurtry b. Seconded by: Liz Brayboy c. Approved unanimously III. Introduction by Stevie Orthwein and Bob Puetz a. Thanking the Advisory Board for taking the time for being on the call and their work over the past 6 months to review the Polo Development programs. Introduced Justin Powers, who in his new role as Director of Polo Development IV. Program/ Division Status Review- Justin Powers a. Referencing the Polo Development LLC Strategic Changes Report b. A focus, moving forward, for Polo Development, is transitioning to more of a “Inch Wide, Mile Deep” approach to developing the sport c. Financials and Budgets: i. Expenses are coded to program/ line item that truly represents the expense. I.e. All staff travel has been coded to Corporate Travel (starting in July '18). ii. Shift in culture to more cost sensitivity, revenue generation, and strategy shifts to provide a greater impact on the sport: Ex. Combining I/I High School Nat’l, Increasing I/I Entry Fees, Team USPA Grants, pivot from Stipends, Respectively d. Metrics: i. Began the review of Polo Development current and metrics for accuracy and effectiveness Collected and reviewed historic raw data that can be used to establish benchmarks for success/failure 1. For example, I/I rosters have been collected for I/I from 2009-2018. A list of 2,500 names that can now be segmented and analyzed to decide benchmarks, trends, program evaluation, and focus on strategic planning such as Alumni e. Communication: i. Promotion of cross-department collaboration & Reestablishment of Team component of PD, including other USPA departments ii. Establishing a master calendar for all Polo Development Key Events/ Deadlines to be communicated to USPA departments, staff, and USPA leadership. 1. Liz Brayboy: This will serve as a great resource management tool iii. Justin met with the communications department to discuss a better process for PD as a part of global USPA messaging f. Polo Development Initiative: i. Development of a Strategic Planning Ad Hoc Committee for PDI to review changes for: capital improvements/ infrastructure inclusion, multi-year awards, sunset policies. ii. Implement initial strategic changes to PDI to create a more effective way to support sustainable club growth. Continue strategic planning process to enhance the PDI program's effectiveness iii. Board Member (Justin could not ascertain who asked this): what is the role of the Advisory Board with respect to the PDI changes for 2019?

263 iv. Stevie Orthwein: Outlined the role of the Advisory Board in the Committee’s strategic planning process. Noted that Bob McMurtry is involved in the PDI specific strategic planning v. Justin Powers: PDI Sub-Committee is reviewing strategic changes tomorrow, December 20th, will report back to the Advisory Board after that meeting with a summary of their discussions and recommendations g. Annabelle Gundlach: What is the role of the Advisory Board with management and oversight of USPA programs and services? i. Stevie Orthwein: The Advisory Board is responsible for providing guidance to the Manager of the LLC, the CEO. ii. Bob Puetz: At the April of 2018 at the Board of Governors the shift to an Advisory Board for the LLC was approved, but the Committee Chairs for the associated Polo Development LLC Committees were also approved. 1. Recommendation: Once strategic recommendations come from associated committees/ subcommittees those recommendations are brought forward to the Advisory Board for review. Unanimous support. iii. Bob McMurtry, the role of the Advisory Board should be to provide insight and guidance, not day to day oversight iv. Justin’s role will be to follow up on Advisory Board’s initiatives to enact changes within Polo Development Strategic Planning Process within associated committees and subcommittees h. CPI: i. Paused program after 2018 scheduled events. Conducted program review and strategic planning outline. Audit of Instructor Pool ii. Exploring partnering with IPA to utilize Dartfish in conjunction with CPI iii. Stevie Orthwein: Subsidizing the CPI program created a bit of bureaucracy when linked to PDI. Push training to more experienced trainers that are within the polo community. iv. Liz Brayboy: There was a big push to certify a lot of instructors, but a silver lining was the content creation that was associated with the process of launching the CPI program: Poloskilz, Manual, Drills Booklet v. Annabelle Gundlach: Great feedback from IPA-Dartfish utilize their technology on the field and in the barn vi. Julio Arellano: We shouldn’t be paying for people to become certified. People should pay for the Certification vii. Bob Puetz: Recommendation: Have a special meeting specifically for CPI & Instructor Training and review the Certification Program, Recertification, Dartfish Opportunity. Unanimous support. i. Team USPA: i. Liz Brayboy: Who is in charge of Team USPA? 1. Justin Powers: Amanda Snow is the staff lead and the Co-Chairs of the Committee are Jimmy Newman and Adam Snow ii. Stevie Orthwein: Discussions with Adam have focused on defined criteria and selection process iii. Bob McMurtry: A well-defined, narrow mission statement with targeted goals is needed so that we can measure success for a larger budget line item that impacts a few people iv. Annabelle Gundlach asked Tony Coppola to provide insight into his perspective on the Argentina Training opportunity. Tony said this opportunity is a stepping stone and can continue to be improved

264 v. Annabelle Gundlach: Who are we selecting for the Team USPA program? Some of the people on Team can pay for these training opportunities themselves j. Junior Polo: i. Annabelle Gundlach: Brought up a question about how Amanda Snow can live in Boston and be responsible for events taking place in Florida? V. Motion made by Stevie Orthwein to postpone the remainder of the meeting and agenda to a later date. a. Stevie stated he would work with Justin to find a date after the 25th of December to reconvene

UNITED STATES POLO ASSOCIATION ® Polo Development LLC Advisory Board January 9th, 2019 – 4:30 PM EST

Attendees: Justin Powers, Bob Puetz, Annabelle Gundlach, Liz Brayboy, Bob McMurtry, Stephen Orthwein, Tommy Wayman, Julio Arellano

VI. Reconvene the Polo Development Advisory Board Meeting to Order- Stevie Orthwein (Continuation of the December 19th, 2018 Meeting) VII. Financial Report -Justin Powers a. Identify key markers within budget that highlight changes/shifts i. Justin: Half-way through 2018, budgeting and expense cost/ recording practices were amended to show the true cost of programs, events, initiatives ii. Justin: example of cost-savings for 2019 is the combined HS Nationals in I/I in Houston, Tx b. Justin will send out a clean line item by line item 2019 Polo Development Budget which was approved by the Board of Governor’s in September c. Bob Puetz: The 2018 budget was developed during the transition of Polo Development in 2018. The 2019 budget has some areas that were increased, but that was to allow for budgetary flexibility with respect to program strategic planning in 2019 and beyond d. Stevie: A good discussion for the Advisory Board is how Polo Development moves forward with budget, specifically with respect to how the strategic planning develops within programs. Do we have the budget flexibility to reallocate within the Polo Development budget? i. Bob Puetz: Yes, we have the flexibility. We just need to follow the reallocation process e. Bob McMurtry: Is money that is unused able to be reallocated within other USPA divisions? i. Bob Puetz: No any surplus would go back to the general USPA cash fund/ investments f. Bob McMurtry: We need to build up the budget program and program and develop metrics that can effectively evaluate programs and see if there’s a return on investment i. Liz Brayboy: Agrees with Bob McMurtry g. Annabelle: I agree with Bob M and Liz. Ultimately if there was an across the board cut for all USPA divisions than other divisions should be running under budget. h. Stevie, Justin I believe we missed the strategic changes for I/I from the previous meeting i. I did, my apologies, I will go back and review those changes and then pick back up

265 1. Liz Brayboy: The Manager Training is specific to I/I Tournament Manager. There may be potential to conduct these types of training through Web Conferences/ remotely VIII. Metrics Review- Justin Powers See attached PDF: USPA Polo Development LLC Metrics Report a. Review of current metrics, by division/ program b. Update on Metric research and development i. I/I Metrics should focus on Alumni, Program Sustainability, and Impact on the Polo Community 1. Stevie: Can we compare the 2,500 names from 2009-2019 tournament rosters to similar USPA member age 2. Stevie: Closing the gap for I/I graduates, and alumni is important for sustaining players 3. Justin: There are a few examples of people who participated in IS and then went on to start polo programs at the college level. These are important people to our sport and we should cultivate these individuals 4. Annabelle: the younger we start players/riders the better to promote development and commitment in the sport ii. NYTS Metrics 1. Justin: Metrics should focus on Young Player Skill Development: How is NYTS assisting in developing young players through peer to peer play?; Championships as a driver for Participation: Do Clubs host NYTS Qualifiers in the hopes to send someone to Championships or is this the only Youth tournament available on the grass?; Sustainable Program Growth: NYTS participation continues to grow, financially how do we structure the program to sustain the growth; learning from I/I iii. Team USPA Metrics: 1. Current Metrics: Focused on playing, mentoring, and working opportunities for Team USPA members across three segments: Industry Professionals, Executive Path, and Professional Players. Specific to Professional Players, handicaps upward mobility 2. Analysis of Metrics: The current scope of Team USPA is very broad which makes developing clean, concise metrics to measure success and failures difficult. Before developing new metrics the scope needs to be narrowed to specifically developing young American players with a goal of them reaching the highest handicap and level of play possible when taking into consideration internal and external forces. A reshuffling of the other aspects of Team USPA (Industry Professionals and Executive Training) should be realigned within different programs. Developing metrics specific to player development should focus on the following: a. Fundamental Skill Development with Young Players: Previous experiences with Team USPA have provided us with a hypothesis that starting training at 19-23 year of age limits the ceiling of the player, skill and ultimately handicap wise b. Handicaps and Organic Opportunities: Mobility of handicap can be a part of the metrics to evaluate, but it needs to be coupled with organic playing opportunities. I.e. non-USPA sponsored

266 opportunities. If a player is getting hired, regularly, the market is providing the program with feedback i. Measuring the effectiveness of the program through the opportunities of players across a timeline (with milestone markers for USPA support (Sending a player to Argentina) allows for dialing down deeper to examine if the success was a direct or indirect result of USPA support, or developed independent of USPA support c. Measuring the effectiveness of Training Opportunities. I.e. Argentina Training i. Opportunities, both playing and networking, established post training as compared to pre-training ii. Organic opportunities created post-training. I.e. Does a player return on his or her own? 3. Bob McMurtry: What is the return on USPA investment to try to develop high level American players 4. Tommy Wayman: Why are we spending so much money sending players to Argentina to participate in only 18-goal polo? a. Stevie: Part of the discussions within Team USPA strategic planning iv. Polo Development Initiative Metrics 1. Justin: transition away from a “check the box” and scorecarding mentality for PDI to a grant program were the applicants need to list how they are going to measure success. Attached is a summary of the PDI Recommended changes including: multi-year awards, capital infrastructure, segmentation of clubs/ applicants. IX. Announcement of next meeting on January 16th, 2019 at 4:30 PM a. It was recommended that the next call will focus on the PDI program and the strategic changes made in 2018 for 2019, as well as, the long-term planning for the program. Justin will send out an agenda and any associated documents for the call. X. Motion to Adjourn made by Bob McMurtry

267 Agenda – Monday / March 5, 2018 - 2:00 pm EST Teleconference Meeting Call: (800) 617-4268 Pin: 1225832#

USPA Umpires, LLC Board of Directors Britt Baker – Chairman Stewart Armstrong, Tom Biddle, Graham Bray, Tom Gose, Bob Puetz

Staff: Charlie Muldoon, Maggie Mitchell, Steve Lane, Bradley Biddle, Deb Ferro Susan Present – USPA/CFO

1) Call to order 2) Approval of the 12/18/17 minutes 3) A/R Update 4) Umpire Program Updates • Winter clubs • Umpire meetings • Spring clubs 5) Bob Delaney 6) I/I Update – Bradley Biddle 7) California Boot Camp – Steve Lane 8) USPA Spring BOG Meetings / April 18 – 22 / W. Palm Beach 9) Rule Changes - Update 10) Open Topics

268

USPA Umpires, LLC – Minutes Board of Directors Meeting Teleconference March 5, 2018

Board Members: Britt Baker, Tom Biddle, Bob Puetz, Stewart Armstrong, Tom Gose, Graham Bray

Staff: Charlie Muldoon, Maggie Mitchell, Steve Lane, Bradley Biddle, Susan Present, Deb Ferro

I. Call to Order: 2:00 am EST

II. Minutes: Motion made and seconded to approve the 12/18/17 Board of Directors meeting minutes.

III. A/R Update: There are 6 polo clubs that are 90 days over due: Grand Champions, Banbury Cross, Twin Cities, Greenwich and Vancouver Polo Clubs. We will contact all these clubs to get payment. Susan Present, USPA CFO reported that Umpires, LLC financials look good at this time and are equable to the budget.

IV. Umpire Program Updates: Discussion regarding the “Jot Forms” which teams can submit if they are questioning a call or non call after a high goal game. Steve Lane would like the teams to submit the video of the play in question. The teams all have access to Dartfish. If there is not a video, there needs to be a box on the form the teams can mark indicating there is not a video. Tom Gose suggested we notify the teams that they all have access to Dartfish. Stewart Armstrong asked how other sports complain/dispute calls. Charlie Muldoon replied that typically the coaches can complain/dispute with a formal written compliant to the governing body. In England if polo teams have a dispute, they are required to put up $500 to have a meeting. If the team is correct, they get their money back; and if they are wrong the money is given to charity. In the NBA they have analysts who go over every play and put them in 4 categories. It was suggested we put out a composite score for umpires that itemize each of their calls. Britt Baker recommended we have a review process for the umpires after each game. Charlie Muldoon said that the umpires go to weekly meetings and they go over calls and non-calls from the past weeks games. We do get weekly foul reports from Dartfish with each team’s breakdown.

Maggie Mitchell reported that to date there have been 9 PUMP/8 tournaments played. At the end of February, over 450 games had been professionally umpired at over 15 clubs. There are 15 professional umpires in Florida, 7 in California and 1 at the Manila Polo Club in the Philippines. Spring and summer clubs have already begun to contact Umpires, LLC to hire professional umpires at their club.

269

V: Bob Delaney: Umpires, LLC has contracted former NBA referee Bob Delaney to be their advisor in 2018. He will speak with the umpires several times throughout the year and reiterate the importance of teamwork and game preparedness. Like muscles, you have to keep working on them. He will also speak to the teams and team owners. Bob Delaney says there are 3 teams on the field: the 2 playing teams and the umpire team. He spoke with the umpires on February 23 and club managers, etc. were also invited to attend. Action Item: Schedule a meeting with Bob Delaney and the high goal team players and team owners. It was also noted that the spectators don’t know the rules, so they get confused with many of the calls. When you are able to explain the rules to them, they usually are satisfied. Much of this is lack of communication.

VI. I/I Update: Bradley Biddle spoke on the importance of umpire radios at the I/I games thus far. They have really helped the umpires communicate and get the calls correct – the umpires find it much harder to officiate without radios. The I/I program is finishing up with the preliminaries and about to start the regionals. I/I was budgeted $250,000 and the program has spent $92,000 to date. They have lost a few I/I teams this year, which makes it hard to budget.

VII. California Boot Camp: Steve Lane reported on the Umpire Boot Camp he held at the Eldorado and Empire Polo Clubs in California, January 18 – 21. They had 7 attendees. They were in the classroom all day on Thursday, then put the guys out umpiring with our professional umpires Friday through Sunday. They ate meals together and talked polo for 4 days. One of the attendees Ricardo Barros wrote a very nice review of the Boot Camp for the USPA’s weekly roll-out. There are plans to conduct another Boot Camp in Houston in the spring, and one this summer at a club in the Northeast Circuit.

VIII. USPA Spring BOG Meetings (April 18 – 22): Informed the Board that our annual dinner is scheduled for Thursday, April 26 at Suri-West in Wellington.

IX: Rule Changes: Potential rule change was discussed: blocking/picking rule. Bob Puetz said the following rules changes were passed for 2018 regarding: knock-ins, penalty #5’s, ball hit over-the-board, player hitting in is off-limits. Charlie Muldoon spoke to the umpires in California and they said that these changes have really opened up the game and definitely improved the quality of the game. In regards to the Blocking Rule there are plans to test it this summer in Santa Barbara. Argentina would like it to be in the International Rules.

X. Open Topics: Regarding a potential lawsuit – no suit has been filed at this time. Graham Bray discussed some of the confusion of when a yellow and/or a red flag are given to a player. Stewart Armstrong asked if an umpire might warn players if someone is dangerous on the field. Charlie Muldoon replied that the umpire could tell the team captain or have the club manager approach the player in question. After the game the Host Tournament Committee should write a letter warning the player.

270 XI: Meeting adjourned at 3:25 pm EST

271 Agenda – Thursday/ June 28, 2018 - 1:00 pm EDT Teleconference Meeting Call: (800) 617-4268 Pin: 1225832#

USPA Umpires, LLC Board of Directors Britt Baker – Chairman Stewart Armstrong, Tom Biddle, Graham Bray, Tom Gose, Bob Puetz

Staff: Charlie Muldoon, Maggie Mitchell, Steve Lane, Bradley Biddle, Deb Ferro, Jennifer Furlow Susan Present – USPA/CFO

1) Call to order 2) Approval of the 3/5/18 minutes 3) A/R Update 4) Umpire Program Updates • Charlie Muldoon • Steve Lane • Bradley Biddle • Maggie Mitchell 5) Rule Changes - Update 6) Open Topics

272

USPA Umpires, LLC – Minutes Board of Directors Meeting Teleconference June 28, 2018

Board Members: Britt Baker, Tom Biddle, Bob Puetz, Graham Bray Absent: Stewart Armstrong, Tom Gose

Staff: Charlie Muldoon, Maggie Mitchell, Steve Lane, Bradley Biddle, Susan Present, Deb Ferro

I. Call to Order: 1:00 am EST

II. Minutes: Motion made and seconded to approve the 3/5/18 Board of Directors meeting minutes.

III. A/R Update: There are still 2 major outstanding invoices over 90 days, IPC and Empire Polo Clubs. Bob Puetz has a meeting scheduled with Mark Bellissimo from IPC and will discuss payment. Susan Present was asked if the finance charges could be combined into the overall charges and she will let us know if that is possible. It was decided that Umpires LLC would not award a PUMP/8 umpire to clubs with outstanding invoices and suggested the tournament committee not award tournaments to clubs with outstanding invoices as well.

IV. Umpire Program Updates: Susan Present is compiling numbers and information together for salaried umpire positions; level of play, # of games, etc. Susan will send information to the Board when she is finished.

Maggie Mitchell reported that to date there have been 39 PUMP/8 tournaments played. At the end of June, over 1315 games had been professionally umpired at over 20 clubs. 15 clubs have contracted with Umpires LLC for their spring and summer seasons, and an increasing number of clubs requesting an umpire through the PUMP/8 program. In August she will bring a TAPS military family to a game at the Santa Barbara Polo Club and Bob Delaney will speak to the players as well that weekend. Bradley Biddle reported that he had completed 2 umpire clinics (Toronto Polo Club - CAN and Alpine Polo School – OH). He also umpired 2 “Gladiator” polo games at the Tryon Equestrian facility in NC, which had tremendous attendance at both games. Later in the summer he will spend 9 days visiting clubs in the NE – Southampton, Mashomack, Tinicum Park, Haviland Hollow and Greenwich. Steve Lane reported on Umpire Clinics and will travel to different clubs to review officiating. Steve, Bradley, Maggie and umpires Brent Mirikitani and Robin Sanchez will attend the National Association of Sports Officials (NASO) summit in New Orleans in July. Steve has been asked to be one of the speakers in a “you make the call” segment of the summit. 273 V. Open Topics: Discussion on the 2019 Florida winter season. As of now there are 15 confirmed teams for the US Open. Will keep our top officials focused and will recruit and train more umpires for the future. Clubs must follow USPA rules if they hire professional umpires through the LLC (implied liability). Need to get legal advice to clarify / at the club level (not sanctioned, circuit or national events), tournament conditions may vary if it is in the best interest of the club. Rule Changes: Bob Puetz discussed that players do not like the 30 second rule in International Rules. (playing out the last 30 seconds, unless they are tied) Greenwich has asked for a variance on this rule for the ECO. Need to have more conversations on the details of the blocking/picking rule.

VI: Meeting adjourned at 1:50 pm EST

274 Agenda – Monday/ November 26, 2018 - 3:00 pm EST Teleconference Meeting Call: (800) 617-4268 Pin: 1225832#

USPA Umpires, LLC Board of Directors Britt Baker – Chairman Stewart Armstrong, Tom Biddle, Graham Bray, Tom Gose, Bob Puetz

Staff: Charlie Muldoon, Maggie Mitchell, Steve Lane, Bradley Biddle, Deb Ferro, Jennifer Furlow Susan Present – USPA/CFO

1) Call to order 2) Approval of the 6/28/18 minutes 3) A/R Update 4) PUMP/8 – to include sanctioned 5) Umpire Program Updates • Charlie Muldoon • Steve Lane • Bradley Biddle • Maggie Mitchell 6) Open Topics • Meeting day/time for 2019 7) Closed session: salaries, bonuses

275

USPA Umpires, LLC – Minutes Board of Directors Meeting Teleconference November 26, 2018

Board Members: Britt Baker, Tom Biddle, Bob Puetz, Stewart Armstrong, Tom Gose Absent: Graham Bray

Staff: Charlie Muldoon, Maggie Mitchell, Steve Lane, Bradley Biddle, Deb Ferro

I. Call to Order: 3:00 am EST

II. Minutes: Motion made and seconded to approve the 6/28/18 Board of Directors meeting minutes.

III. A/R Update: Only 3 clubs are over 90 days: Banbury Cross – VA, Wainscott Farm – NY and Skaneatles – NY. Charlie will contact Banbury Cross owners and Wainscott manager for payment. Skaneatles has promised payment. All other clubs are in good standing and have guaranteed payment by the end of 2018.

IV. PUMP/8 Update: Maggie Mitchell reported that through the end of November, 114 PUMP/8 tournaments were played in 2018. There was a discussion as to whether USPA sanctioned events should be covered under the PUMP/8 Program. Bob Puetz and Charlie Muldoon both agreed to keep only National and Circuit events under the PUMP/8 Program. These events have many incentives and the USPA would prefer not to encourage sanctioned events. Additionally, if we covered sanctioned events, we may not have enough umpires to cover all the officiating. There was also a discussion as to why the Joe Barry and the Bill Ylvisaker 20 goal tournaments were not National events, like the Butler Handicap. The families would like them to be National events, but the USPA Tournament Committee did not approve. We will ask again in 2019. Some clubs want to keep their tournaments as sanctioned events, so they have control of the tournament. Stewart Armstrong commented that we should keep our tournaments prestigious and more sought after. If you have too many, it lessens their importance. He also asked if we should increase the number of teams from 4 to 6 in the PUMP/8 Program. This is something we could look at in the future, but at this time, the majority of clubs have a difficult time getting 4 teams to participate. It was suggested that if a club did get 6 or more teams, they could then get an additional umpire for $500 as well. There should be incentives for clubs to get more teams. Tom Biddle commented that clubs should not be

276 awarded USPA National events 20 goals and above if they do not follow the guidelines of hiring USPA professional umpires

V. Program Updates: Steve Lane reported that $42,000 to date has been reimbursed to 18 clubs through the UMP Program. He is working on 2 additional club requests at this time. We will not max out the UMP budget of $87,000 for 2018.There are less clubs applying for umpire reimbursement this year. He feels the decline of requests may be due to clubs participating in the PUMP/8 Program. The online umpire testing is going well – to date 127 outdoor tests and 82 arena tests have been taken. Steve will send out reminders on December 15 to all certified umpires to take their annual tests for 2019. There were 9 umpire clinics in 2018. In 2019, Umpires, LLC will drop the price of a clinic for clubs to $800 plus expenses. The online Visual Rules Library has more videos uploaded for members to view. Tom Gose suggested showing differences between high goal and low goal plays/fouls.

Bradley Biddle reported that on behalf of Charlie Muldoon he went to New York last summer to visit Mashomack, Southampton, Greenwich and Haviland Hollow Polo Clubs. He umpired at the Brandywine Polo Club, PA and conducted a clinic in Boston, MA. This fall he held 4 I/I clinics across the country: Central Coast - CA, Cornell University – NY, University of Virginia – VA and East Texas - TX. There is a 30% increase of I/I games scheduled for 2019 from 2018. He will have 16 – 19 umpires for the I/I season. Bradley has submitted new ideas to change the Umpire Certification Program. An amateur umpire would not be qualified to officiate 16 – 20 goal polo. He will also add arena plays to the online Visual Library as well.

Maggie Mitchell reported on the success of the PUMP/8 Program and the $500 fee (new for 2018) is now a standard acceptance from the clubs. She anticipates a very busy winter season. Will send out 25 addendums to umpires for the FL and CA clubs. She has acquired all housing and umpire apparel for the 2019 winter season. IPC has 16 confirmed teams for their 22 goal tournaments.

Charlie Muldoon stated that overall the summer was one of the busiest on record. There were a few situations, but all issues were worked out. 2018 was a great year – we have a great brand and clubs really like the professional umpire program. 16 out of 24 umpires make over $60K per year. Our guys are really taking it seriously and love what they do. We hired 2 new umpires, Flaco Maldonado and Eddy Martinez. They will train out in CA this winter. Eddy Martinez had previously criticized our program but has apologized several times for his past actions. We will also have Darrell Schwetz and Dana Fortugno in CA and will rotate FL umpires every 3 weeks. Discussion of Grand Champions using USPA professional umpires for the winter season – they have hired 4 umpires from Argentina and will use some of our umpires. Will also report to the Tournament Committee that USPA professional umpires were not used at their National event in the fall. We must enforce USPA rules.

277 Charlie then reported that this winter he will divide the top 10 umpires into 2 teams for the high goal at IPC. They will then be responsible for finding videos for the umpire meetings and will be present when there are complaints from teams. This will make everyone more responsible and involved while keeping consistency within the umpire teams. There will be 2 paid observers for this winter’s high goal games.

VI: Open Topics: Discussion on international umpiring. Dartfish should be used around the world, so that calls are consistent with International Rules. Start at the top of the pyramid (high goal) and then begin to have 12, 8 and 4 goal polo as well. England (HPA) has been using Dartfish for the last 2 years, and Argentina (AAP) just started this year.

It was agreed that the Board of Directors teleconference meeting will be every third Tuesday of the month in 2019 at 11 am (eastern time).

VII: Meeting adjourned at 4:00 pm EST and Board members continued meeting as a closed session.

278

USPAUSPA GLOBAL GLOBAL LICENSING LICENSING INC. INC. 14001400 Centrepark Centrepark Blvd., Blvd., Suite Suite 200 200 | |West West Palm Palm Beach, Beach, FL FL 33401 33401 USA USA uspoloassnglobal.comuspolo.org

USPA GLOBAL LICENSING INC.

BOARD OF DIRECTORS MEETING USPAGL HEADQUARTERS WEST PALM BEACH, FL

Monday, November 12, at 3:00 pm – 6:00 pm Tuesday, November 13, at 9:00 am – 1:00 pm

A G E N D A

I. CALL MEETING TO ORDER David Cummings

II. APPROVAL OF BOARD MINUTES David Cummings A. Tuesday, August 28, 2018 B. Approval of Minutes Action Required

III. FINANCIAL SUMMARY 3:15 pm A. Global Business Update Michael Prince B. Financial Reports Angela Hollearn i. Financials September 30, 2018 ii. Receivables / Bad Debt iii. USPA Royalties YTD 2018 iv. Aydinli Update v. Nantucket Summary

C. Dividend Recommendation David Cummings & Michael Prince D. Revenue Recognition Update Angela Hollearn E. Risk Assessment Michael Prince F. Approval of Financial Report ` Action Required

15 MINUTE BREAK

279 USPA GLOBAL LICENSING INC. 1400 Centrepark Blvd., Suite 200 | West Palm Beach, FL 33401 USA uspoloassnglobal.com IV. EXECUTIVE SUMMARY 4:15 pm A. Business Update – 3rd Quarter 2018 i. Business Development Update Michael Prince ii. Nantucket Whaler Update Jim Scully iii. Marketing Update a. Events & Broadcasts David Cummings & Michael Prince b. Brand Michael Prince iv. High Goal Energy Store Brian Kaminer v. Digital Update Jose Nino

B. Ratify Agreements Executed in 1st Half 2018 Action Required 6:00 pm

USPAGL HEADQUARTERS Tuesday, November 13, 2018 V. OLD BUSINESS 9:00 am A. Global Polo Entertainment (GPE) Update B. Real Estate Update C. Board Meeting Dates

VI. NEW BUSINESS Michael Prince 9:30 am A. 2019 Preliminary Budget i. 2019 Strategic Plan ii. Marketing Initiatives iii. 2019 Budget Review B. PRL Breach Letter C. Change in Law Firm 15 MINUTE BREAK VII. EXECUTIVE SESSION 11:30 am

VIII. OTHER The next USPA Global Licensing Board Meeting will be held on Tuesday, February 26, 2019 and Wednesday, February 27, 2019 at the USPAGL Headquarters.

IX. ADJOURN MEETING

LUNCH

280 USPAUSPA GLOBAL GLOBAL LICENSING LICENSING INC. INC. 14001400 Centrepark Centrepark Blvd., Blvd., Suite Suite 200 200 | |West West Palm Palm Beach, Beach, FL FL 33401 33401 USA USA uspoloassnglobal.comuspolo.org

USPA GLOBAL LICENSING INC.

BOARD OF DIRECTORS MEETING USPAGL HEADQUARTERS WEST PALM BEACH, FL

Tuesday, February 26, at 3:00 pm – 6:00 pm Wednesday, February 27, at 9:00 am – 1:00 pm

A G E N D A

I. CALL MEETING TO ORDER David Cummings

II. APPROVAL OF BOARD MINUTES David Cummings A. November 12-13, 2018 Minutes B. Approval of Minutes Action Required

III. FINANCIAL SUMMARY A. Global Business Update Michael Prince B. Financial Reports Angela Hollearn i. December 31, 2018 Preliminary Financial Statements ii. Receivables/Bad Debt iii. USPA Royalties 2018 iv. Nantucket Whaler Summary v. Audit & Tax Update C. Dividend Recommendation Michael Prince D. Risk Assessment E. Aydinli Update F. Approval of Financial Report ` Action Required

15 MINUTE BREAK

IV. EXECUTIVE SUMMARY A. Business Overview - 2018 Accomplishments & 2019 Goals Michael Prince

281 USPA GLOBAL LICENSING INC. 1400 Centrepark Blvd., Suite 200 | West Palm Beach, FL 33401 USA i. Marketing Update Michaeluspoloassnglobal.com Prince • Brand Stefanie Coroalles • Events & Broadcasts Shannon Stilson • Other Senior Team ii. Digital Update Jose Nino iii. High Goal Stores Brian Kaminer iv. Nantucket Whaler Overview Jim Scully v. Upcoming Licensee Renewals 2019/Licensing Chart Molly Robbins vi. Contractual Commitments by Mgmt. 4th Quarter 2018 Michael Prince B. Ratify Agreements Executed in 4th Quarter 2018 Action Required

USPAGL Headquarters – Wednesday, February 27, 2019 V. OLD BUSINESS A. Global Polo Entertainment (GPE) David Cummings & Shannon Stilson i. Approval of By-Laws Action Required ii. Unanimous Written Consent Action Required iii. GPE Job Description: Duties & Accomplishments B. Third Floor Update Michael Prince C. USPA Clubhouse at IPC Michael Prince D. Board Meeting Dates David Cummings

VI. NEW BUSINESS A. 2019 Annual Budget Summary Michael Prince & Angela Hollearn i. U.S. Polo Assn. ii. GPE iii. Nantucket Whaler iv. Approval of 2019 Budget Action Required B. Long-Term Strategic Plan Michael Prince i. Update on Whitespace 2025 Plan C. USPAGL Director’s Term Review

VII. EXECUTIVE SESSION VIII. OTHER The next USPA Global Licensing Board Meeting will be held on Wednesday, May 29, 2019 via teleconference call.

IX. ADJOURN MEETING

282 MINUTES of the USPA GLOBAL LICENSING INC. Board of Directors Meeting USPAGL Office, WPB, FL

November 12, 2018 at 3:30 p.m. to 6:00 p.m. November 13, 2018 at 9:00 a.m. to 1:00 p.m.

PRESENT: Anthony Coppola, W. David Cummings, George Dill, J. Michael Prince, Bob Puetz and Jack L. Shelton

TELECONFERENCE: Thomas J. Biddle, Sr., Bob Donahey and Charles Weaver

ABSENT: Gerry Aschinger

GUESTS: Angela Hollearn, Brian Kaminer, Jose Nino and Jim Scully

BOARD MEETING

I. MEETING CALLED TO ORDER. DC called the meeting to order at 3:30 p.m. on Monday, November 12, 2018. DC presided over the meeting.

II. Approval of the Minutes. The August 28, 2018, Board of Directors Minutes were distributed to the board prior to the meeting. With no corrections, AC moved to approve the meeting minutes. The motion was seconded by GD and passed unanimously.

III. FINANCIAL SUMMARY.

A. Global Business Update. MP provided a global business update discussing the momentum of the business year to date. He also stated that revenues were estimated to reach $40M by year-end compared to $35.6M the prior year for an increase of 12.4%, while expenses are estimated to be higher than budget as the company invests in additional marketing and digital efforts. He also explained that U.S. Polo Assn. had expanded into 166 countries and had opened 1,052 monobrand stores globally. MP commented that our social media following was over 4M and that the FIP European Championship and broadcast was successful. He also shared that U.S. Polo Assn. and Nantucket Whaler had been recognized by Women’s Wear Daily (WWD) in their October CEO issue.

B. Financial Report. A financial summary and the financial statements for September 30, 2018, were included in the meeting package. AH gave the following financial summary:

1. Balance Sheet for September 30, 2018

Total Assets were $24.3M compared to $20.8M in the prior year.

Total Liabilities were $8.3M same as the prior year. Stockholder’s Equity was $16.0M compared to $12.5M in the prior year. Net Income was $2.5M and Retained Earnings were $13.5M.

283 2. Revenues/Expenses for September 30, 2018

YTD Revenues were $33.1M or $4.6M greater than budget and $5.8M greater than prior year. MP explained the increase resulted from Arvind, Aydinli, JRA, Incom and the Asia Pacific licensees had all overperformed.

YTD Expenses were $9.6M or $367K less than budget.

YTD Gross Profit was $23.4M or $4.9M greater than budget and $4.7M greater than prior year.

YTD Net Income Before Tax was $4.7M or $2.3M greater than budget and $1.6M greater than prior year. This increase incurred despite USPA Royalties being higher by $3.1M in 2018.

YTD Net Income After Tax was $2.5M or $1.6M greater than budget and $576K greater than prior year.

Contract Receivables/Bad Debt AH reported that receivables had been paid-in full and that no bad debt expense had been incurred thus far in 2018.

YTD USPA Royalties & Dividends AH provided an update that 2018 YTD USPA Royalties were $18.6M or $3.1M greater than budget and $3.0M greater than last year. Additionally, dividends distributed year to date were $1M. Cumulative royalties and dividends paid to the USPA since inception total $146.8M and $27.6M, totaling $174.4M.

Aydinli Business Update MP provided an update on the business and political situation in Turkey related to Aydinli. MP shared how the U.S. Polo Assn. business is up over 40% in Turkish Lira and 14% in USD despite the significant devaluation of the Lira. He also mentioned Aydinli had opened 30 monobrand stores in 2018 and had been current on their receivables. DC & MP met with the Chairman and two other key members of the Aydinli Board during the FIP Tournament in Italy to discuss the business and continue to build the relationship. The meetings went very well, and both sides were positive about the partnership. MP mentioned that he and DC continue to closely monitor the currency situation with trusted financial advisors. He also shared that Ernst & Young will be conducting a licensing audit of Aydinli on our behalf. MP and other senior executives will also be visiting Turkey in early December to meet with the Aydinli Board and host a regional licensee summit in collaboration with Aydinli.

Nantucket Whaler AH reported that assets were $297K, liabilities were $21K and Stockholders’ Equity was $277K. Additionally, YTD expenses were $173K which USPAGL is responsible for 50% of total. AH also provided the Board an update that NW would draw on the remaining balance of the note in early 2019 to fund operations and inventory of the business as we launch the new store and e-commerce site.

3. Cash Reserve/Dividend Policy. MP presented the overall cash position of USPAGL as of November 5, 2018 which included cash, current liabilities, operating expense reserves, GPE funding, and NW funding. Based on the cash position, MP recommended a

284 $2.0M dividend be paid to the USPA. TB moved to approve the dividend. The motion was seconded by JLS and passed unanimously.

4. Revenue Recognition Update. AH updated the board on the adoption of ASC 606 for revenue recognition. USPAGL has aligned with our external auditors, Deloitte & Touche, that we will continue to recognize revenue consistent with prior years and will evaluate any potential adjustments at year-end 2019.

5. Risk Assessment. MP provided an overall risk assessment of the business. Overall the business is very sound and performing well. We continue to have some risks with the devaluation of the Turkish Lira as well as the political landscape in Turkey. Also, the JRA business has been sound, but does have some potential risk in the mid-tier channel as Sears and JCPenney continue to have challenges.

B. Approval of the Financial Report. DC asked for the board’s approval of the financial report. BD moved to approve the financial report. AC seconded the motion and it passed unanimously.

IV. EXECUTIVE SUMMARY.

A. Business Overview – MP reiterated his comments from the global business update that USPAGL was having a strong 2018 and that our global licensees were positive about the business and overall momentum. He also mentioned that the management team was doing a good job managing the budget and working with licensees and other third-party partners. MP also mentioned that the team was currently working on a potential footwear deal in China, watch opportunity in Turkey and evaluating the Australian market.

B. Nantucket Whaler Update – JS provided an update on NW sharing that we plan to launch an e-commerce site as well as operate a slightly larger retail store near the existing location. He anticipated the first product would be available in Spring 2019 to be sold. The board was supportive of the direction to build public awareness with consumers and potential partners through operating the store and e-commerce. JS mentioned that additional funding would be drawn from the current note in January 2019. He also discussed that positive conversations continue with Hudson Bay with follow-up meetings scheduled in 2019.

C. Marketing Update. DC & MP gave a marketing update covering the brand as well as events & broadcasting. DC covered the broadcast and event coverage for the FIP European Championship in Italy. The broadcast was aired on both Eurosport and Dsport covering over 100 countries. Additional marketing was done in the region targeting digital and print advertising to drive awareness for U.S. Polo Assn. and the event. MP also updated the board on U.S. Polo Assn.’s involvement with the Buenos Aires 2018 Youth Olympic Games, print advertising with Palm Beach Illustrated, editorial by Women’s Wear Daily (WWD), annual influencer campaign, addition of Jared Zenni as a global brand ambassador, global sponsored polo events schedule and the Amazon Fire TV campaign for Holiday.

D. High Goal Energy Store. BK discussed the design and strategy behind the U.S. Polo Assn. “High Goal” energy store. The store is planned to launch in 2H 2019 in key

285 markets around the world. The strategy behind the store was inspired from Times Square in NYC and the airport store in Panama City, Panama. The store will be a smaller footprint that will enhance the consumer experience through technology and more engagement with the sport of polo and the brand. Features will include a selfie station, rotating product wheel, livestreaming of games, charging stations and a more open, bright and colorful format.

E. Digital Update. JN provided an update on digital and shared his learnings through the onboarding process as the new VP of Global Digital Strategy. He discussed with the board that our social media following had reached four million followers across all digital platforms and that website visits had grown 100%, approaching one million visits. He also shared 2019 digital opportunities which included launching a global brand website, building on our global social partnerships, executing electronic monitoring & brand protection, launching Nantucket Whaler, expanding video platforms, leveraging economies of scale, centralizing data analytics, expanding e-commerce and ensuring digital authenticity.

F. Contractual Commitments by Management Executed in Q3 2018. MP provided an update on agreements that had been executed or terminated in Q3 by management that included the following:

• FJ Benjamin – Executed Amendment effective August 1, 2018 through December 31, 2021, granting rights to consignment sales and clarifying the definition of net sales.

• Incom– Executed Amendment effective August 1, 2018 to add Malta as an additional territory for monobrand stores and franchising.

• Enabravo – Executed Letter of Authorization effective July 18, 2018 through December 31, 2025 to manufacture and distribute beach towels.

• JRA – Confirmed the renewal through December 31, 2018 for outerwear sublicensee and through December 31, 2020 for home sublicensee. Confirmed the termination of sublicensee for women’s and juniors’ sweaters as well as the sublicensee for bags.

Ratify Agreements Executed in Q3 2018. JLS made a motion to approve the Actions of Management. The motion was seconded by GD and passed unanimously. .

V. OLD BUSINESS.

A. Global Polo Entertainment (GPE) Update. DC informed the board that based on the USPA’s and USPAGL’s approval, Global Polo Entertainment (GPE) a Florida for-profit corporation wholly owned by USPAGL had been incorporated to manage, promote and market a new tournament series called the “Gauntlet of Polo”. The new entity will focus on building value in this sports property over the next several years through the development of a commercial platform and marketing team. The strategic goals include the following:

286 • Increase player/team participation and player experience by creating a prize money tournament and new player programs during the season.

• Increase attendance and fan experience with on-site activation of interactive events and developing community programs.

• Continue building public awareness with an elevated broadcast, engaging social media assets, player hero campaign and dedicated advertising.

• Solicit and activate sponsorship and advertising opportunities to market the tournament series and U.S. Polo Assn.

B. International Competition. DC reported that USPAGL was working with USPA’s Executive, Finance and International Committees to review, select and coordinate future international events with a focus on team selection, preparation and marketing efforts developed and executed months in advance of the event.

C. Real Estate Update. MP updated the board about the progress of the new lease agreement for the existing space on the second floor and the new space on the third floor. He informed the board that the real estate market was extremely tight on new space and rents were at all-time highs while unemployment was at all-time lows in Palm Beach County. With the current lease expiring in less than three years, the board supported the current lease extension and expansion of the third floor through August 1, 2025. The extension and expansion will both be at the original rate terms which were only a 3% increase per annum through 2025. Additionally, the company will receive approximately $175,000 in support from the building owner for the project.

MP requested approval to proceed with finalizing the lease agreement. GD made a motion to approve the lease extension and expansion. The motion was seconded by TB and passed unanimously.

D. Board Dates. DC presented the dates for the 2019 Board of Directors Meetings:

• February 26 – 27 (West Palm Beach Headquarters)

• May 29 – Conference Call

• August 27 – Conference Call

• December 3 - 4 (West Palm Beach Headquarter)

VI. NEW BUSINESS

A. 2019 USPAGL Preliminary Budget. MP presented the preliminary budget to the board and discussed how the budget aligns with our strategic initiatives to reach our 2025 long- term plan of $2B+ in global retail sales. This includes the execution of a new global digital strategy focused on 1) e-commerce and social media, 2) building relationships with key licensees with a focus on accelerating growth opportunities, 3) building on

287 brand momentum and maximizing the authenticity of the brand’s connection to the sport through global photoshoots, toolkits and new “High Goal Energy” store , 4) protecting the brand globally through legal and operations, 5) continuing to drive opportunities in women’s, kids’, footwear, denim, home and accessories, 6) successful incorporation of Global Polo Entertainment and launch of the Gauntlet of Polo, and 7) successful launch of Nantucket Whaler store and e-commerce:

In reviewing the preliminary budget for 2019, MP noted: • The revenue was budgeted at $40 million which was flat vs. estimates for year-end 2018. The biggest negative impacts were $3.8M in currency devaluation in the Turkish Lira for 2019 compared to 2018 and the downside to a challenging Sears situation in North America. These negative impacts were offset by growth opportunities in Turkey and by other licensees. • Total operating expenses were $16.5M or $2.2M higher than the prior year driven by additional investment in critical areas such as creative design, digital, marketing, legal and additional support in g&a. • Gross profit was budgeted at $23.5 million. • Royalties budgeted to the USPA were $18M along with a $2M dividend for $20M in total cash payments. • Net income before tax was budgeted at $3.2M and after tax at $1.9M.

MP stated that the total operating expense increase resulted from investment in key initiatives such as additional trademark and counterfeit protection, more resources to support creative design for product and stores, the investment to support the naming rights of IPC Field I as well the high-goal and collegiate player uniform initiatives, supporting the global brand website launch, rollout-of our digital store platform, push on social media and global photoshoots as well as our expansion on the third floor and addition of key members of the team in digital, design, and finance.

MP has concerns about the impact currency and the political volatility may have on the business in 2019 in critical areas such as Turkey, India, China as well as potential headwinds with department stores in the U.S. He will continue to monitor the situation and will have a better update in February 2019 at the next board meeting.

Nantucket Whaler Preliminary Budget. MP stated that revenue for 2019 was estimated at $370K with expenses of $560K. NW will launch a new store location and e-commerce site. The loss for 2019 will be split 50% between USPAGL and our JV partner.

Global Polo Entertainment Budget. DC discussed that the $1.5 in investment for 2019 approved by the board will be used to execute the launch and development of the new tournament series the “Gauntlet of Polo.” The execution of the new tournament will result in an overall expense and will reduce the USPA royalty. However, both DC & MP mentioned that they believe the dividends will offset the royalty reduction. The goal will be to continue to invest in the sport and the brand while building the most high-profile polo event in the United States. Support will include global broadcasting, marketing, player support, public relations, media days, and significant digital components.

MP requested approval of the preliminary budget to start 2019 projects, stating a final budget would be submitted to the board in February. BD made a motion to approve the preliminary budget. The motion was seconded by GD and passed unanimously.

288

B. PRL Breach Letter. MP informed the board that JRA had received a breach letter in relation to the PRL 2018 settlement agreement. The breach letter was prompted by the large double-horsemen logo in the window at the Times Square Store in NYC. MP had been on a call with JRA and PRL to get this resolved with the alignment the sign would come down in January 2019. MP and Jenn Miller are working closely with JRA to get this resolved and will provide an update in February 2019 at the next board meeting.

C. Law Firm Status. MP had informed the board that the company had transitioned the trademark legal work from Olshan in NYC to Shutts, Brown in Miami/West Palm. The transition was executed based on overall relationships, costs and proximity to the USPAGL business. Olshan is still representing the company related to Global Polo Entertainment.

VII. EXECUTIVE SESSION. The board went into an executive session for approximately 30 minutes.

VIII. OTHER BUSINESS. The next USPA Global Licensing board of directors meeting will be held February 26th and 27th, 2019 in West Palm Beach, Florida at the USPAGL offices. With no further business, the meeting was adjourned at approximately 1:00PM.

289 ACTION LIST FOR MANAGEMENT FROM BOARD OF DIRECTORS MEETING

November 12, 2018 at 3:30 p.m. to 6:00 p.m. November 13, 2018 at 9:00 a.m. to 1:00 p.m.

_X__1) Visit board, continue to monitor situation, and provide another business update on Aydinli.

_X__2) Complete corporate headquarters lease extension.

_X__3) Negotiate Nantucket Whaler store lease and begin work on web site.

_X__4) Resolve PRL breach matter.

_X__5) Continue design of “High Goal” energy store.

_X__ 6) Complete Phase I assessment of global digital opportunities.

290 UNITED STATES POLO ASSOCIATION American International Polo Foundation

Mission Statement:

The mission of the AIPF in particular, the Foundation is organized to foster national and international amateur competition in the sport of polo, related charitable and educational activities and to conduct any and all other activities as shall from time to time be determined appropriate in connection with the foregoing as are lawful for a not for profit corporation organized under the Illinois General Not For Profit Corporation Act of 1986, as amended from time to time

Materials to be provided at the meeting.

291 United States Polo Association Deferred Business

292 International Committee Policy

MISSION: The mission of the International Committee is to build and improve USPA membership by facilitating and promoting international polo events, including tournaments, umpire and player clinics to foster international fellowship and sportsmanship. The committee will co-operate with National Polo Associations, The Federation of International Polo, The Pan-American International Polo Foundation, The United States Olympic Committee and all other interested qualified groups or individuals in achieving its goals.

Committee Goals and Objectives: • Oversee the implementation of the Board Approved International Committee Funding Budget and plan. • Evaluate International Tournaments for USA Participation. • Oversee the selection of teams to represent the USA in USPA approved International Tournaments.

Committee Structure and Appointment: 1. Chairman – selected by USPA Chairman pursuant to the USPA By-Laws 2. Representative from Arena Polo – recommended by Arena Committee 3. Representative from High Level Polo – recommended by High Goal Committee 4. Representative from Women’s Polo – recommended by Women’s Committee 5. Representative from Junior Polo – recommended by Young Player Committee 6. Veteran International Representative- appointed by the International Committee Chair with priority given to FIP Ambassadors and prior involvement/commitment on the International Committee. • Representatives from the committees listed above should be individuals who are knowledgeable in said field and have experience in International Polo Competition. • Each representative will be selected by its Committee members and the selection is not limited to a current member of the committee. Terms and Term Limits 1. Beginning on January 1, 2020 representatives from Committees will serve no more than 2 consecutive two-year terms. a. Except the first term for the representatives for Women and High level will serve a three- year term and thereafter will serve two-year terms. 2. Women’s and High-level Polo will be replaced on odd years. 3. Arena and Junior will be replaced on even years. 4. Veteran International Representative will serve for a maximum of 2 two-year terms.

293 USPA International Polo Plan (3-5 year)

International Strategic Budget and Planning Team: This plan emphasizes a “quality over quantity” approach to the USPA international polo plan over the next 3-5 years that includes goals for grass polo and arena polo for men, woman and youths and a coordinated effort with USPAGL to maximize the success and exposure of our US players and teams, as well as, the Association and the U.S Polo ASSN brand.

1. Initial Planning Team: a. Sam Ramirez, Bob Puetz, Carlucho Arellano, Chip Campbell, David Cummings, Michael Prince, Susan Present, Stevie Orthwein. 2. Goals: a. One high goal or high-profile international event per year at approximately the 24-goal level, with a woman and juniors attached. b. Rotation of Westchester, Cup of Nations, Camacho and/or a New USPA International Cup. c. Support FIP and Pan American games as appropriate to the plan. d. One International broadcast per year to be scheduled not to interfere with our US Open “Gauntlet” broadcast- both on CBS, Eurosport and ESPN. e. A budget for a PR consultant to market and promote this US & International package to maximize brand exposure and sponsorship potential. f. A budget for a National Team program and coaching to organize the teams and have a formal team try-out and selection process. g. Continued play of the Townsend and Bryan Morrison- Arena High Goal. h. A broadcast budget from Global Licensing for the International Tournament annually, which is already part of the marketing plan for Global. i. International Tournament Standards will be developed by the planning team to include- USPA and Global Licensing joint task force that will determine venue and standards that have to be met to maximize the long term benefit to viewership, quality and promotion of each annual event. 3. Budget- $1M per year, or as close to that as possible, to increase our odds of having a 5 year funded plan. We currently have $3M allocated and we hope to have additional monies in the years to come. 4. Results of Plan-This approach and stated goals gives the USPA several positive initiatives to work towards for polo at all levels, a National team concept and aspirational achievement for up and coming players, which includes juniors, woman and men, and a plan to promote International Polo and our brand. We check all the boxes with this responsible approach, it helps the sport on all levels and maximizes viewership and brand exposure potential. Metrics for success will be developed and tracked in conjunction with the Gauntlet of Polo by USPAGL and USPA staff.

294 United States Polo Association New Business

No Action

295 USPA BOARD OF GOVERNORS MEETING April 17 -22, 2019 Embassy Suites, West Palm Beach, Florida

COMMITTEE/ LLC/ EVENT LOCATION Wednesday, April 17 6:00 PM 8:00 PM Chairman's Cocktail Reception Museum of Polo

Thursday, April 18 8:00 AM 10:00 AM Constitution Committee Salon 1 9:30 AM 10:30 AM Women's Committee Bronze Room 10:30 AM 12:00 PM Rules Committee Salon 1 11:00 AM 12:00 PM Club and Membership Administration Committee Bronze Room 12:00 PM 1:00 PM Lunch Salon 3&4 1:00 PM 2:30 PM USPA Polo Development, LLC Salon 2 2:00 PM 3:00 PM Tournament Committee Salon 1 3:00 PM 4:00 PM USPA Umpires, LLC Salon 2 4:00 PM 5:00 PM Safety Committee Bronze Room 4:00 PM 5:00 PM Armed Forces Committee Salon 1 6:00 PM 8:00 PM Equine Drugs and Medications Open Forum Museum of Polo

Friday, April 19 8:00 AM 9:00 AM International Committee Bronze Room 8:30 AM 9:00 AM Audit Committee Salon 1 9:00 AM 10:00 AM American International Polo Foundation Bronze Room 9:00 AM 12:00 PM Finance Committee Salon 1 10:00 AM 11:00 AM Equine Welfare Committee Salon 2 11:00 AM 12:00 PM Arena Committee Bronze Room 12:00 PM 1:00 PM Lunch Salon 3&4 1:00 PM 2:30 PM USPA Services, Communications and Marketing LLC Salon 2 2:30 PM 3:30 PM Board and Staff Development Committee Bronze Room 3:00 PM 4:00 PM Executive Committee Salon 1 4:00 PM 5:30 PM Pre-Board Meeting Banyan Room 7:00 PM USPA and PTF Polo Awards Ceremony IPC Pavillion

Saturday, April 20 8:00 AM 12:00 PM USPA Board of Governors Meeting Banyan Room 4:00 PM Board of Governors Polo Match 5:30 PM Junior Westchester Cup

Sunday, April 21 3:00 PM CaptiveOne U.S. Open Polo Championship® IPC

Monday, April 22 10:00 AM 1:00 PM Outdoor Handicap Committee Museum of Polo

*Note: Dates and Times are subject to change Rev. 3/29/19