Job Description

Job Title: Communications / Project Manager Department /School/Faculty: Department of Infectious Disease Epidemiology, School of Public Health, Faculty of Medicine Campus location: St Mary’s, Paddington Job Family/Level: Professional Services - Level 4 Responsible to: Professor Neil Ferguson and Dr Katharina Hauck Key Working Relationships Principal Investigators (PI), Departmental Manager (DM), research staff and students, departmental administrative staff, press office. (internal): Key Working Relationships Community Jameel outreach team, J-IDEA’s national and international partner organizations. (external): Contract type: Full time & fixed term for 2 years in the first instance. Part- time/flexible working will be considered, and details can be discussed at interview.

Purpose of the Post

The post of J-IDEA Manager is a newly created post within Jameel Institute for Disease and Emergency Analysis (J-IDEA) at Imperial College London.

The Abdul Latif Jameel Institute for Disease and Emergency Analytics (J-IDEA) was launched to combat global disease threats. J-IDEA is an institute within Imperial's world-class School of Public Health in the College's renowned Faculty of Medicine, and it was officially launched in October 2019. Bringing together global health researchers in the School and drawing on Imperial’s expertise in data analytics, epidemiology and economics, J-IDEA will improve our understanding of diseases and health emergencies in the most vulnerable populations across the globe. The Institute will partner with governments, research institutions and communities to develop practical and effective long-term solutions, shape health policy and deliver better quality of life for all. J-IDEA was co-founded by Imperial College London and Community Jameel, a social enterprise organisation that operates a wide range of initiatives which promote and contribute towards positive societal change and economic sustainability.

The successful applicant will have a background in global health, a relevant master level qualification and significant experience working in a communications role.

External relationships The post holder will support the mission of J-IDEA and contribute to capacity building in epidemiology and analytics both globally and nationally with communications, managerial and administrative support to J- IDEAs researchers and affiliates. The post holder will be responsible for enhancing and extending collaborations and partnerships with major global actors such as the World Health Organization, GAVI the Vaccine Alliance, and the Global Fund, and partnerships with governments and NGOs in LMICs. The post holder will collaborate closely with Community Jameel and will enhance J-IDEAs collaboration with other philanthropic donors and national and international funding organizations. The postholder will organize meetings, workshops, manage external and international collaborations, and undertake managerial and administrative tasks related to these activities.

Communications The post holder will be responsible for managing the Institute’s Communications Strategy, in collaboration with Community Jameel’s and Imperial College’s central communications team, directing its programme of public engagement, communications and outreach activities, as well as keeping the Institute’s website up to date and managing its social media presence. The postholder will ensure that the communication and Job Description engagement strategy is coordinated with those of the other Institutes and Centres at Imperial College and may also support communication and engagement activities of other Institutes and Centres at the School of Public Health.

The post holder will also be expected to have an operational understanding of the Institute’s research goals, and the corresponding work streams. They will work closely with the Institute Director, Deputy Director, other communication managers at the School and Imperial College more widely and the Departmental Manager to be responsible for managing and coordinating activities, ensuring that they are carried out smoothly with milestones achieved and reported on.

The role requires the post holder to handle a varied workload, having excellent attention to detail, an understanding of international research collaborations, and the needs of academic staff engaged in global health programmes.

Key Responsibilities

External relationships

• Working closely with J-IDEAs academic team, to enhance and extend partnerships • Manage relationships and ongoing activities, including meetings or calls, training courses and workshops, with Community Jameel, J-IDEA’s partners and collaborators, and Imperial College’s communications and advancement teams • Provide logistical and operational support for all activities • Coordinate and manage the drafting of scientific and technical documents and reports with the J- IDEAs academic team • Assist in editing, compiling and writing manuscripts for publication • Prepare posters, slides and other materials for presentations, conferences and short courses, including for publication

Communications

• Manage and implement J-IDEAs Communications and outreach strategy, ensuring alignment with Community Jameel’s and central Imperial College’s strategy, and with the strategy of other funders including the Medical Research Council and the National Institute of Health Research, and working closely with the J-IDEAs Director, Deputy Director, Community Jameel, J-IDEAs academic team, and affiliates. • Manage an annual programme of public engagement events, communications and outreach activities; developing clear objectives, activities and targeted outcomes for each • Plan, prepare and deliver materials for public engagement, communications and outreach events and activities • Provide logistical and operational support for public engagement, communication and outreach activities • Develop measures to provide evaluation and reporting for public engagement and outreach activities • Manage and prepare scientific content for the Institute’s website, social media including LinkedIn and twitter and digital media • Manage and ensure compliance with social media, branding and style guidelines of Imperial College and Community Jameel • Manage media requests for interviews and advice • Contribute to the production of reports and brochures.

Reporting

• Prepare and maintain records of activities in close collaboration with J-IDEAs academic team to report against the Institute’s agreed milestones in all relevant areas: Job Description

▪ Responding to health emergencies ▪ Strengthening health systems

Project management/Operations

• Work with the J-IDEAs management team to ensure activities are carried out within agreed budgets; provide budget forecasts and workplans, and maintain financial records as required • To be a point of contact in interactions with external partners and stakeholders, and be responsible for prioritising and directing external requests to appropriate research staff • Provide operational support to J-IDEA Institute activities, including travel and meeting arrangements • Manage the activities of, and participate as a member of the Institute to input on operational and logistical matters relative to overall department goals • Take responsibility for relevant day-to-day operations of the Institute • Taking minutes of relevant scientific meeting minutes • Coordinate responses to internal and external requests for information • Manage ad hoc projects as required

General administration

• Liaise effectively with the J-IDEAs staff and students at all levels • Maintain accurate project records, ensuring all paperwork is stored in accordance with the department’s file structures (both electronic and hard copy) • Other administrative tasks as required

Person Specification

Requirements Essential (E)/ Candidates/post holders will be expected to demonstrate the following: Desirable (D)

Education • A master’s degree in a scientific area related to infectious diseases or public health E • A background in a global health role requiring substantial technical knowledge of a E scientific area • PhD, DPhil (or equivalent) in a scientific area related to infectious diseases D

Experience and Knowledge • Experience of administrative work ideally within a higher education/research setting E

• Experience working with international global health and public health organisations E • Experience in the management and coordination of international collaborative E research projects and project activities • Significant experience working in a communications management role E • Experience of developing and implementing communications strategies E • Experience of maintaining website content and social media E • Experience writing and coordinating documents and reports E • Experience of developing training materials E • Experience of producing materials for scientific public engagement and outreach E activities Job Description

• Experience of project management E

• Experience of working as part of a team to deliver a project support function E • Extensive experience of events management E

Skills & Abilities • Excellent IT skills, including online collaborative tools (e.g. GoogleDocs), Word, E Excel Powerpoint, e-mail and use of the internet and social media platforms • Excellent communication and presentation skills, both written and oral E • Able to assimilate and articulate complex information and communicate and E influence others effectively • Ability to communicate with and work effectively and flexibly with people at all levels E • Excellent organisational skills E • Self-motivated with the ability to work independently with minimal supervision; E using own use initiative and perseverance in order to achieve objectives; making informed decisions and organising and prioritising own work • Proven inter-personal skills E • Proven ability to work as part of an expanding and diverse team and developing E effective working relationships • Ability to handle confidential information with tact and discretion E

Other • Flexible approach to work and willingness to travel internationally, as required E

Please note that job descriptions cannot be exhaustive and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

Imperial College is committed to equality of opportunity and to eliminating discrimination all employees are expected to follow the 7 Imperial Expectations detailed below:

1) Champion a positive approach to change and opportunity 2) Communicate regularly and effectively within, and across, teams 3) Consider the thoughts and expectations of others 4) Deliver positive outcomes 5) Encourage inclusive participation and eliminate discrimination 6) Support and develop staff to optimise talent 7) Work in a planned and managed way

Employees are also required to comply with all College policies and regulations paying special attention to: • Confidentiality • Financial Regulations • Private Engagements • Conflict of Interest, • Health and Safety and Register of Interests • Data Protection • Information Technology • Equal Opportunities • Smoking,

They must also undertake specific training and assume responsibility for safety relevant to specific roles, as set out on the College Website Health and Safety Structure and Responsibilities page.

Committed to equality and valuing diversity, we are an Athena SWAN Silver Award winner, a Stonewall Diversity Champion, a Disability Confident Employer and work in partnership with GIRES to promote respect for trans people.