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REQUEST for PROPOSAL (RFP) No. 19-573 FOR

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REQUEST for PROPOSAL (RFP) No. 19-573 FOR REQUEST FOR PROPOSAL (RFP) No. 19-573 FOR PROJECT MANAGEMENT FOR NORWALK INTELLIGENT TRANSPORTATION SYSTEM (NITS) FOR NORWALK TRANSIT SYSTEM (NTS) CITY OF NORWALK RFP RELEASE: MONDAY, JULY 9, 2018 PURCHASING DIVISION PRE-PROPOSAL CONFERENCE: MONDAY, JULY 16, 2018 12700 NORWALK BLVD., ROOM 6 SUBMISSION OF QUESTIONS: MONDAY, JULY 20, 2018 NORWALK, CA 90650 PROPOSAL DUE: THURSDAY, AUGUST 9, 2018 TABLE OF CONTENTS Section Page(s) NOTIFICATION TO PROPOSERS 5 COVER LETTER 6-9 ESTIMATED SCHEDULE OF EVENTS 10 PROPOSAL SUBMISSION CHECKLIST 11 SECTION 1 - INTRODUCTION TO PROPOSERS 12-20 IP.1 Proposal Format and Submittal IP.2 Examination of Proposal Documents IP.3 Addenda IP.4 Clarifications IP.5 Errors in Proposals IP.6 Withdrawals of Proposal IP.7 References IP.8 Proposal Signatures IP.9 Pre Contractual Expenses IP.10 City of Norwalk Rights IP.11 Responsibility for Compliance with Legal Requirements IP.12 Confidentiality and Public Record IP.13 Joint Offers IP.14 Company Personnel IP.15 Single Proposal Response IP.16 Price Sheet IP.17 Protest Procedures IP.18 Incorporation of Proposal into Agreement IP.19 Award of Contract IP.20 Proposal Evaluation Criteria IP.21 Disadvantaged Business Enterprise (DBE) Participation SECTION 2 - GENERAL TERMS AND CONDITIONS 19-27 GC.1 Definitions GC.2 Assignment and Subcontractors GC.3 Sample Agreement GC.4 Notice of Labor Dispute GC.5 Disputes GC.6 Assumption and Risk of Loss GC.7 Licensing, Permits and Taxes GC.8 Waivers of Terms and Conditions GC.9 Indemnification GC.10 Interest of Members of the City GC.11 Termination for Default GC.12 Liquidated Damages 2 Section Page(s) SECTION 2 - GENERAL TERMS AND CONDITIONS – CONTINUED 19-27 GC.13 Cancellation of Agreement GC.14 Termination for Convenience GC.15 Force Majeure GC.16 Inspection and Acceptance GC.17 Excess Reprocurement Liability GC.18 Delivery GC.19 Method of Payment GC.20 Nonrestrictive Clauses GC.21 Insurance GC.22 Certificate of Non-Collusion GC.23 Patent and Copyright Infringement GC.24 Conflicts of Interest GC.25 Order of Precedence GC.26 Changes SECTION 3 - FEDERAL PROVISIONS 30-43 FP.1 Incorporation of FTA Terms FP.2 No Obligation by the Federal Government FP.3 Federal Changes FP.4 Program Fraud and False or Fraudulent Statement or Related Acts FP.5 Civil Rights FP.6 Disadvantaged Business Enterprise (DBE) Program FP.7 Audit and Inspection of Records FP.8 Termination Provisions FP.9 Breaches and Disputes Resolution FP.10 Debarment /Suspension Status FP.11 Restriction on Lobbying and Contracts FP.12 Energy Conservation FP.13 Clean Air FP.14 Clean Water FP.15 Cargo Preference FP.16 Requirements for Recycled Products FP.17 Fly America FP.18 Contract Work Hours & Safety Standards Act FP.19 Non-Construction Employee Protection FP.20 Federal Standards FP.21 Transit Employees Protective Agreements FP.22 Privacy Act Requirements Section Page(s) SECTION 4 - SPECIFICATIONS 44 SECTION 5 - SCOPE OF WORK 45-48 3 SECTION 6 - FORM OF CONTRACT (SAMPLE) 49-56 SECTION 7 - FORMS AND CERTIFICATIONS 57-60 Proposal Letter of Transmittal Exhibit A - Scope of Work Exhibit B - Price Sheet Exhibit C - Indemnification and Hold Harmless Agreement and Waiver of Subrogation and Contribution Exhibit D - Summary of References Exhibit E - Certification of Non-Collusion Exhibit F - Certification of Primary Participant Regarding Debarment, Suspension, and other Responsibility Matters Exhibit G - Certification of Restrictions on Lobbying Exhibit H - Designation of Subcontractors California Unified Certification Program (CUCP) Roster of Certifying Agencies 4 NOTIFICATION TO PROPOSERS The City of Norwalk invites prospective Proposers to compete for the opportunity to provide Project Management Services for the Norwalk Intelligent Transportation System (NITS) for Norwalk Transit System (NTS). Proposals must be submitted in accordance with the conditions outlined in the Request for Proposal (“RFP”) attached hereto. Comments regarding this RFP provided by any other department, employee, or City of Norwalk office other than the Purchasing Division shall not be considered valid and the City will not be bound by any such comments or responses. All comments or questions to this RFP must be submitted in writing. The Norwalk Intelligent Transportation System (NITS) is a Federal Transit Administration (FTA) project, therefore, the successful Proposer for the Project Management must comply with all federal provisions. The successful Proposer will be required to comply with Equal Employment Opportunity and all applicable federal, state and local laws, and requirements. The City of Norwalk hereby notifies all Offerors that the City will affirmatively assure that Disadvantaged Business Enterprises are afforded full opportunity to participate in the performance of contracts and sub- contracts financed in part or in whole with funds provided under this RFP, and will not be discriminated against on the grounds of race, color, gender, age, or national origin in consideration for an award. The City of Norwalk reserves the right to reject any or all proposals, to waive information or irregularities to the extent permitted by law in any proposal received and to be the sole judge of the merits of the respective proposals received. 5 DATE: JULY 9, 2018 ATTENTION: PROSPECTIVE PROPOSERS SUBJECT: REQUEST FOR PROPOSAL (RFP) NO. 19-573 - TITLE: PROJECT MANAGEMENT FOR NORWALK INTELLIGENT TRANSPORTATION SYSTEM (NITS) FOR NORWALK TRANSIT SYSTEM (NTS) The City of Norwalk (“City”) invites Proposals from qualified and experienced companies (“Proposers”) to provide Norwalk Transit System (NTS), a department of the City of Norwalk a municipal government, Project Management Services for the Norwalk Intelligent Transportation System (NITS). Project Summary: Norwalk Transit System (NTS) have identified the need to implement technological tools to assist in managing their operations and serving their customers through the collection, analysis and dissemination of reliable data on its existing fleet of transit vehicles. NTS will implement a Norwalk Intelligent Transportation System (NITS) that will include a state-of-the-art Automatic Vehicle Location (AVL) System, Automatic Passenger Counter (APC) with real-time reporting, Automated Vehicle Annunciator System (AVAS), Automated Travel Information System (ATIS), and Global Positioning System (GPS) based Computer-Aided Dispatch (CAD) for fixed route. The successful consultant shall collaborate with City, NTS staff, and NITS Contractor to ensure that the NITS project is a success by overseeing the implementation, installation, and integration of the NITS. Background: City of Norwalk The City of Norwalk is located seventeen (17) miles southeast of Los Angeles. Norwalk encompasses 10.5 square miles and is primarily a residential community composed of middle and low-income families. Census bureau and State Employment Department data indicate that 14.2 percent of the City’s 106,700 residents are over the age of 60, and 45 percent are identified as transit dependent. In addition, 3.6 percent of Norwalk’s residents are physically disabled, and 12.27 percent live below poverty level. Background: Norwalk Transit System Norwalk Transit System (NTS) has been operating fixed-route and paratransit service in Los Angeles County since 1974. Our fixed route operation serves an area, which includes the City of Norwalk and portions of Artesia, Bellflower, Cerritos, La Mirada, Santa Fe Springs, South El Monte, La Habra, Whittier and Unincorporated areas of Los Angeles County. NTS’ service area is bounded by Beach Blvd. (east), Clark Ave. (west), El Monte Transit Center (north), and Los Cerritos Center (south). NTS services three (3) transit centers at the El Monte Bus Station, the Norwalk/Santa Fe Springs Metrolink Station, and the Norwalk Green Line Metro Station. Instructions: A pre-proposal conference will be held on Monday, July 16, 2018, 10:00 a.m., at the City of 6 Norwalk Transportation/Public Services Facility, 12650 E. Imperial Hwy., 2nd Floor Conference Room, Norwalk, CA 90650. ATTENDANCE AT THE PRE-PROPOSAL CONFERENCE IS NOT MANDATORY. Only substantive inquiries will receive a response. All substantive questions raised at the preproposal conference or submitted in writing as outlined below will be responded to according to the guidelines contained herein. Responses will be in writing and will be provided to all prospective Proposers. Responses to questions or comments regarding this RFP provided by any other department, employee, or City of Norwalk department other than the contact person set forth below shall not be considered valid and the City will not be bound by any such comments or responses. With the exception of inquires received at the pre-proposal conference, inquiries received via telephone or orally in-person will not receive a response. All inquiries and comments concerning this RFP are due on Friday, July 20, 2018 no later than 5:00 p.m. and shall be submitted in writing to: City of Norwalk Purchasing Division 12700 Norwalk Blvd., Room 6, Norwalk, CA 90650 Attn: Darlene Mena, Purchasing Agent FAX: (562) 929-5966 Proposals must be in writing and must be received by the City of Norwalk Purchasing Division by 11:00 a.m., on Thursday, August 9, 2018 via U.S. Mail, FedEx, UPS or courier or in person. Proposals received after the above listed date and time will not be considered, regardless of postmark. Prospective Proposers are responsible for having Proposals deposited on time at the place specified and assume all risk of late delivery, including any delay in the mail or handling of the mail by the U.S. Postal Service or City employees. Proposers responding to this RFP must submit the original and three (3) copies of their proposal clearly marked as follows: City of Norwalk Purchasing Division 12700 Norwalk Blvd., Room 6, Norwalk, CA 90650 “RFP NO. 19-573, PROJECT MANAGEMENT FOR NORWALK INTELLIGENT TRANSPORTATION SYSTEM (NITS) FOR NORWALK TRANSIT SYSTEM (NTS)” No oral, electronic, telegraphic, telephonic or facsimile transmittals will be accepted. All Proposals must contain an original signature by an authorized officer of the company.
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