Board Box APRIL 21, 2015

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Board Box APRIL 21, 2015 Board Box APRIL 21, 2015 ITEM BOARD BOX ITEM STAFF PAGES RECAP OF RECENT LEGISLATIVE ACTIVITIES FOR 1. A. COLAIACE 2-3 APRIL 2015 OUT OF STATE TRAVEL UPDATE FOR MARCH 2. C. MOTTA 4-5 2015 3. SAFETY UPDATE FOR FEBRUARY 2015 M. GREENWOOD 6-7 RECAP PROCEEDING OF MARCH 23, 2015 4. D. CISCO 8-9 BOARD MEETING 5. UPDATE ROLLING BOARD AGENDA CALENDAR F. JEWELL 10-11 6. ORIGIN TO DESTINATION SURVEY RESULTS F. JEWELL 12-13 7. METRO LINE 460 SERVICE IMPACT F. JEWELL 14 8. FREE FARE PROGRAM USAGE M. AVANCENA 15-18 KEY PERFORMANCE INDICATORS FEBRUARY 9. M. THOMPSON 19-25 2015 10. FINANCIAL REPORT FOR FEBRUARY 2015 H. RODRIGUEZ 26-41 EXECUTIVE SUMMARY UPDATE FOR FEBRUARY S. CHANG/S. KELLEY/M. 11. 42-45 2015 AVANCENA /D. FOSTER 12. OPERATIONS R EPORT FOR FEBRUARY 2015 M. THOMPSON 46-58 B O A R D B O X I T E M # 1 APRIL 21, 2015 TO: BOARD OF DIRECTORS FROM: ANDRE COLAIACE, DEPUTY EXECUTIVE DIRECTOR, PLANNING AND GOVERNMENTAL AFFAIRS RE: RECAP OF RECENT LEGISLATIVE/MEDIA ACTIVITIES Federal Legislative Activities: Access Board of Directors Chair Doran Barnes, Executive Director Shelly Verrinder and I traveled to Washington, DC recently to meet with members of the Los Angeles County Congressional delegation to discuss the ordinated fare system and to Department of Transportation in early March. Many of the offices were supportive of be better for our customers if Access was allowed to keep its current coordinated fare system, which has been in place for 20 years. We will continue working with our legislative delegation on this issue going forward. Local Legislative Activities: On April 9, Shelly Verrinder, Faye Moseley and I attended a Stand Up 4 Transportation Event in Long Beach. This event, which was conceived by current APTA Chair and incoming Metro CEO Phil Washington, was designed to focus attention on infrastructure and transit needs in the United States and encourage Congress to pass a long-term bill that can meet those needs. Hundreds of similar events held around the United States generated a significant amount of media attention on this important issue. Attendees to the event, which was held near the water in front of the Queen Mary, heard from a number of transit and elected officials. Long Beach Transit CEO Kenneth McDonald kicked things off with a rousing call to action for more transportation and transit funding. He was followed by Congressman Alan Lowenthal; Congresswoman Janice Hahn; Long Beach Mayor Robert Garcia and a number of other officials who urged Congress to finally act on a funding bill that will meet the infrastructure needs of the United States. Other local legislative activities included: Staff attended a Los Angeles Current Affairs Form that featured newly- elected County Supervisor Sheila Kuehl; 2 Access staff met with Javier Hernandez, who is serving as a Transportation Deputy for County Supervisor Hilda Solis. We had a great discussion about If you have any concerns or questions, please feel free to contact me at 213/270- 6007. 3 B O A R D B O X I T E M # 2 APRIL 21, 2015 TO: BOARD OF DIRECTORS FROM: CHARLENE MOTTA, ADMINISTRATIVE ASSISTANT RE: OUT OF STATE TRAVEL UPDATE FOR MARCH 2015 The following is a list of out-of state meetings for March and April 2015. APTA 2015 Legislative Conference Washington, DC March 7-11, 2015 The below mentioned Access Services staff member traveled to Washington, DC to be a part of the APTA 2015 Legislative Conference. The conference focus was to educate members on important federal legislation and policy initiatives; provide members with opportunities to shape future industry positions and federal advocacy efforts with U.S. Congress and Administration Executives. Andre Colaiace, Deputy Executive Director of Planning & Governmental Affairs Alfredo Torales, Special Projects Administrator, Operations StrataGen User Conference Nashville, Tennessee March 3-6, 2015 The below mentioned Access Services staff members traveled to Nashville, Tennessee, for the StrataGen User Conference. StrataGen management unveiled which was slated to be released later this year. This intuitive solution will help address the day-to-day dispatch challenges most agencies face such as providing efficient and reliable service due to a growing demand. Digital Dispatch Systems (DDS) also offered a glimpse of the upcoming changes to their mobile data hardware computers which are installed in all Access vehicles. Ruben Prieto, Systems William Tsuei, IT Manager 4 Dynamic Fare System Meetings Washington, DC March 30, 2015 April 1, 2015 The below mentioned Access Services staff members and Board Chair, traveled to Washington, DC, for meetings with the Los Angeles County Congressional Delegation and other legislative staff in the U.S. House and Senate to discuss FTA concerns with Acces Shelly Verrinder, Executive Director Andre Colaiace, Deputy Executive Director of Planning & Governmental Affairs Doran Barnes, Access Services Board Chair 5 B O A R D B O X I T E M # 3 APRIL 21, 2015 TO: BOARD OF DIRECTORS FROM: MIKE GREENWOOD, DIRECTOR OF SAFETY & RISK MANAGEMENT RE: SAFETY UPDATE FOR FEBRUARY 2015 Key Safety Indicators bruary 2015 was 0.56 preventable collisions slightly above the target of 0.50. The total number of preventable collisions in February was 19, up from 15 in preventable collision rate over the last 13 months continues to be favorable. 6 Department Activities In February, the Safety & Risk Management Department accomplished the following: Implemented a new training video focusing on the dangers of running red lights; Held its monthly Safety Steering Committee Meeting with service providers; One staff member attended the Service Animal Subcommittee meeting; One staff member attended US DOT Substance Abuse Management and Program Compliance Training; One staff member attended the Los Angeles County Alliance Evacuation/ Transportation Working Group Meeting; Two staff members attended Bloodborne and Airborne Pathogen Training; Two staff members attended Everbridge Incident Notification Training; Road Safety Inspectors conducted 115 driver observations and 110 vehicle inspections; and Staff conducted five root cause reviews in response to collisions or incidents. 7 B O A R D B O X I T E M # 4 APRIL 21, 2015 TO: BOARD OF DIRECTORS FROM: DONNA CISCO, ADMINISTRATIVE MANAGER/BOARD LIAISON RE: RECAP PROCEEDING OF MARCH 23, 2015 BOARD MEETING RECAP OF PROCEEDINGS BOARD OF DIRECTORS MEETING MONDAY, MARCH 23, 2015 ACCESS SERVICES HEADQUARTERS Council Conference Room, 3rd Floor 3449 Santa Anita Avenue El Monte CA 91731 ITEM SUBJECT ITEM ACTION TAKEN NO. 3 CLOSED SESSION None Review & Approval of Minutes From the Board Meeting 5 Approved On February 23, 2015 Consideration to Extend Term and Increase Funds Approved/On 8-a Information Technology Consulting and Services Consent Calendar Contract (AS-3039) Consideration to Extend Term and Increase Funds Approved/On 8-b Internet Services with Cogent Communications Consent Calendar (AS-2940) Consideration to Renew Free Fare Program Agreement Approved/On 8-c with Los Angeles Department of Transportation Consent Calendar Consideration to Approve contract Modification for Approved/On 8-d Data Center Co-Location Contract (AS-3650) Consent Calendar 9 Consideration to Approve Origin to Destination Policy Approved 8 Consideration to Approve Forwarding Proposed 10 Dynamic Fare System for Public Hearing and Advisory Approved Committee Input Consideration to Approve Extension of West Central Approved 11 Area Service Contract with California Transit, Inc. (AS- 2364) 12 Parents with Disabilities Update Presentation 13 Information 9 B O A R D B O X I T E M # 5 APRIL 21, 2015 TO: BOARD OF DIRECTORS FROM: F SCOTT JEWELL, CHIEF OPERATING OFFICER RE: ROLLING BOARD MEETING CALENDAR The following are items tentatively scheduled to be addressed by the Board through the next three regularly scheduled Board meetings. May 18, 2015 Location TBD Item Description Consideration to Approve Commercial Business Package Insurance Consideration to Approve Employee Health and Benefit Insurance Contracts Consideration to Renew Self-Insured Retention Automobile Liability Program Consideration to Authorize Funding For Back-up Service Providers Consideration to Approve Vehicle Purchase Consideration to Approve Short Range Transportation Plan Consideration to Approve Event Data Recorder System Consideration to Approve Amendment to Eligibility Determination Contract Consideration to Approve Amendment to Service Provider Contracts Consideration to Approve Contract for Eligibility Appeals Consideration to Approve Drug & Alcohol Consultant Services Reasonable Modification and Beyond the Curb Consideration to Approve Policies 10 June 15, 2015 Membership Meeting Southern California Association of Governments (SCAG) 818 West 7th Street, 12th FL, Los Angeles CA 90017 Item Description Consideration to Approve Fare Policy Recommendations Consideration to Approve Short Range Transportation Plan June 29, 2015 Metro Board Room, One Gateway Plaza Item Description Consideration to Approve FY2015/16 Budget Consideration to Approve Executive Director Compensation Consideration to Approve FY2015/16 Vehicle Purchases 11 B O A R D B O X I T E M # 6 APRIL 21, 2015 TO: BOARD OF DIRECTORS FROM: F SCOTT JEWELL, CHIEF OPERATING OFFICER RE: ORIGIN TO DESTINATION SURVEY RESULTS In order to gauge the impact of prov the Curb), staff engaged the services of The Fairfax Research Group to conduct a telephone survey of Access Riders. The intent of the survey was to Examine perceptions of the current curb-to-curb service. Measure the need for and interest in the beyond the curb service. Determine the likelihood of the riders applying for the beyond the curb service given the requirements of the application process. Identify concerns with potential limits and consequences of the beyond the curb service. The survey targeted frequent Access riders with a sample size of 300 and a sampling error of +/- 5.7 percentage points. Key results of the survey indicate that Between 39% and 55% of the frequent Access riders are very likely to apply for beyond the curb service.
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