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Safety and Operations Committee J U L Y 2 6 , 2 0 SAFETY AND OPERATIONS COMMITTEE JULY 26, 2013 SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY ROSTER SAFETY AND OPERATIONS COMMITTEE COUNTY MEMBER San Bernardino: Paul Eaton (Chair) 1 vote Mayor, City of Montclair Larry McCallon Mayor, City of Highland Riverside: Karen Spiegel (Vice Chair) 1 vote Mayor, City of Corona Andrew Kotyuk Councilmember, City of San Jacinto Orange: Shawn Nelson 1 vote Supervisor, 4th District County of Orange Los Angeles: Richard Katz 1 vote Metro Appointee Don Knabe Supervisor, 4th District County of Los Angeles Robert T. Bartlett Metro Appointee Tom Lackey Mayor Pro Tem, City of Palmdale Ventura: Brian Humphrey 1 vote Commission Member VCTC One Gateway Plaza, 12th Floor, Los Angeles, CA 90012 SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY SAFETY AND OPERATIONS COMMITTEE FRIDAY, JULY 26, 2013 10:00 A.M. LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY UNION STATION CONFERENCE ROOM ONE GATEWAY PLAZA, 3RD FLOOR LOS ANGELES, CALIFORNIA 90012 AGENDA DESCRIPTIONS The agenda descriptions are intended to give notice to members of the public and a brief general description of items of business to be transacted or discussed. The posting of the recommended actions does not indicate what action will be taken. The Committee may take any action that it deems appropriate on the agenda item and is not limited in any way by the notice of the recommended action. The Chair reserves the right to discuss the items listed on the agenda in any order. A person with a disability may contact the Committee Secretary's office at (213) 452-0219 or via e-mail [email protected] at least 72 hours prior to the scheduled meeting to request receipt of an agenda in an alternative format or to request disability-related accommodations, including auxiliary aids or services, in order to participate in the public meeting. Later requests will be accommodated to the extent feasible. SUPPORTING DOCUMENTATION The agenda, staff reports and supporting documentation are available from the Committee Secretary, located at One Gateway Plaza, 12th Floor, Los Angeles, CA 90012, and on the Metrolink website at www.metrolinktrains.com under the Meetings and Agendas link. PUBLIC COMMENTS ON AGENDA ITEMS Members of the public wishing to address the Committee members regarding any item appearing on the agenda, may do so by completing a Speaker’s Form and submitting it to the Committee Secretary. Speakers will be recognized by the Chair at the time the agenda item is to be considered. When addressing the Committee, please state your name for the record. Please address the Committee as a whole through the Chair. Comments to individual Committee members or staff are not permitted when addressing the Committee. A speaker’s comments shall be limited to three (3) minutes. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA Members of the public wishing to address the Committee members regarding any item not on the agenda, but within the subject matter jurisdiction of the Committee, will be taken under Item 3 (Public Comment), and will be subject to the same guidelines as noted above. One Gateway Plaza, 12th Floor, Los Angeles, CA 90012 Safety and Operations Committee Agenda Transmittal Date: July 19, 2013 Meeting Date: July 26, 2013 Page 2 1. Call to Order 2. Pledge of Allegiance 3. Public Comment REGULAR CALENDAR 4. Approval of Minutes – June 28, 2013 Safety and Operations Committee Meeting Staff recommends the Safety and Operations Committee approve the Minutes of the June 28, 2013 Committee Meeting. Page 1 5. On-Time Performance – June 2013 Staff will provide a presentation to discuss June on-time train performance results including annulments, terminations as well as incidents and mechanical issues that delayed trains. There is no written document. The Safety and Operations Committee may receive and file this report. 6. System Safety Update Staff will provide a year-over-year comparison of safety statistics. There is no written document. The Safety and Operations Committee may receive and file this report. 7. TAP Program Update An update on the progress of the Transit Access Pass (TAP) ticket project is provided. The Metrolink TAP Transition Communication Project Plan is now in the post-launch phase. Staff is distributing materials and posters are being strategically placed in Union Station’s east and west portals to remind Metrolink customers to always “tap” their tickets when transferring through Metro’s system. Additional messaging also advises customers not to accumulate and store expired tickets with current tickets as they interfere with the electronic reader’s ability to interpret the correct ticket. The Safety and Operations Committee may receive and file this report. There is no budget impact as a result of this update. Page 9 8. Purchase Order No. PO570-14 – Transit Access Pass Enabled Ticket Purchase – Non-Competitive Award – ASK-intTag, LLC The procurement of Transit Access Pass (TAP) enabled ticket stock is required to accommodate the new fare media, TAP-compatible smart ticket options, to be sold through Southern California Regional Rail Authority’s (Authority) ticket vending machines Safety and Operations Committee Agenda Transmittal Date: July 19, 2013 Meeting Date: July 26, 2013 Page 3 (TVMs). The Los Angeles County Metropolitan Transportation Authority (Metro) and Southern California Regional Rail Authority (Authority) have collaborated to provide a fare media that allows Metrolink patrons to utilize the Metro TAP gate system. Staff recommends the Safety and Operations Committee approve and recommend the Board authorize the Chief Executive Officer award the non-competitive Purchase Order No. PO570-14 for the not-to-exceed amount of $590,000 to ASK-intTag, LLC. Funding for the purchase of TAP-enabled ticket stock is included in the FY2013-14 Operations Budget. Page 13 9. Purchase Order No. PO568-13 – Signal Maintenance Vehicles – Recommendation to Award – Downtown Ford New signal maintenance vehicles are required to replace an aging fleet for service and repair of railroad electronic signal equipment in rural and hard-to-access areas both on and off the railroad right-of-way. The vehicles are needed by the signal maintainers that install, service and repair signals, switches, crossing arms, and other railroad signal equipment. The new, properly-equipped vehicles will enhance the ability of signal maintainers to work safely on a 24-hour basis in all kinds of weather conditions. Staff recommends the Safety and Operations Committee approve and recommend the Board authorize the Chief Executive Officer to award Purchase Order No. PO568-13 for the not-to-exceed amount of $107,434 to Downtown Ford under California Statewide Commodity Contracts (SCC) No. 1-13-23-20A for the procurement of five (5) Ford F-250s. Federal, state and local funding for this procurement is included in the FY2012-13 Rehabilitation budget. Page 16 10. Contract No. OP136-10 – Metrolink Operator Services – National Railroad Passenger Corporation (Amtrak) – Renewal Notification The Operating Service Contract with Amtrak will expire on June 30, 2014. This item initiates the renewal notification to approve the first of two (2) three-year term extensions. The contract renewal will extend the period of performance from July 1, 2014 to June 30 2017. During that time, it is anticipated that Amtrak crews will have recently completed necessary training to accommodate the Authority’s Positive Train Control (PTC) system. It is staff’s intention to keep these newly trained crewmembers and the management engaged with continued train operations. Staff recommends the Safety and Operations Committee approve and recommend the Board authorize the Chief Executive Office to request the renewal for the first three-year term extension under Contract No. OP136-10 with Amtrak. This action does not impact the current operating budget. Funding for this contract is requested through the annual budget process and staff will return with a recommendation for action on the Operating Services Contract. Page 18 Safety and Operations Committee Agenda Transmittal Date: July 19, 2013 Meeting Date: July 26, 2013 Page 4 11. Chief Operating Officer’s Report 12. Chief Executive Officer’s Report Authority Update 13. Chair’s Comments 14. Committee Member Comments 15. Adjournment SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY MINUTES OF THE SCRRA SAFETY AND OPERATIONS COMMITTEE June 28, 2013 ITEM 4 COMMITTEE MEMBERS IN ATTENDANCE: VOTES SANBAG: Larry McCallon (Acting Chair) 1 RCTC: Andrew Kotyuk 1 OCTA: -- METRO: Bob Bartlett1 1 Tom Lackey VCTC: -- STAFF: GARY LETTENGARVER, Chief Operating Officer GEOFFREY FORGIONE, Associate General Counsel LAURA LAMARQUE, Committee Secretary Meeting Minutes are presented in a format that corresponds with the Safety and Operations Committee Meeting Agenda, which is incorporated herein by reference. Southern California Regional Rail Authority (SCRRA) Safety and Operations Committee meeting packets are available from the Metrolink website (www.metrolinktrains.com) or by calling the Committee Secretary at 213-452-0219. 1. Call to Order The June 28, 2013 Meeting of the Safety and Operations Committee was called to order by Director McCallon at 10:09 a.m. at the Los Angeles County Metropolitan Transportation Authority Union Station Conference Room, located at One Gateway Plaza, third floor, Los Angeles, CA 90012. Director McCallon presided over the meeting in the absence of the Committee Chair, Paul Eaton. 2. Pledge of Allegiance Director McCallon led those present in the Pledge of Allegiance. 1 Director Bartlett arrived during the discussion of Item 5. One Gateway Plaza, 12th Floor, Los Angeles, CA 90012 1 SCRRA Safety and Operations Committee Meeting Minutes – June 28, 2013 Transmittal Date: July19, 2013 Meeting Date: July 26, 2013 Page 2 3. Public Comment Director McCallon inquired if any members of the public wished to address the Committee. There being no requests to speak, the Public Comment period was formally closed. REGULAR CALENDAR 4. Approval of Minutes – June 28, 2013 Upon a motion by Director Lackey and seconded by Director Kotyuk, the Committee approved the Minutes of the June 28, 2013 Safety and Operations Committee Meeting.
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