Glaming Madrid Project
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GLAMING MADRID PROJECT September 7, 2015 - January 7, 2016 INDEX 1. Introduction 3 2. GLAM-WIKI 5 3. Origin of the project 6 4. Timing and spaces 9 5. Activities 10 5.1 Training sessions for the public 10 5.2 Training sessions for staff 14 5.3 Triedit-a-thon 15 5.4 Classical music concerts 16 5.6 GLAMing Madrid Challenge 18 5.7 Content donation 22 6. Diffusion 26 7. Participants experience 30 8. Learned lessons 38 9. Credits and resources 41 GLAMING MADRID PROJECT 2 INTRODUCTION Wikimedia Spain is a non-profit organization dedicated to the promotion of free knowledge, particularly projects hosted and supported by the Wikimedia Foundation, Wikipedia, Wikimedia Commons Wikidata, Wikisource, wikivoyage, Wikispecies, Wiktionary, Wikibooks, Wikinews, Wikibooks and Wikiversity, in all languages spoken in Spain. Wikipedia is one of the most visited websites and its importance to the preservation and dissemination of culture has been steadily growing. Its physical structure, such as servers and technical equipment, is funded and managed by Wikimedia Foundation. The following sentence summarizes its objectives: "Imagine a world in which every single person on the planet is given free access to the sum of all human knowledge. That's what we're doing" Wikimedia Spain is the Wikimedia chapter in Spain recognized by the Foundation. We are an independent association but linked to it by a commitment to support their projects. We provide support to wikimedians of our field of action, without distinction of language or project work. We also try to spread the spirit wiki in areas such as education and cultural institutions. We try to get free cultural resources -images, sounds, text, videos- and support their dissemination by promoting participation, not only in Wikipedia -without doubt the best-known GLAMING MADRID PROJECT 3 project-, but also in other Wikimedia projects. To achieve our goals we carry out various initiatives, among which can be noted: Contact and signing agreements with cultural and educational institutions that can free content under a free license (CC-BY and CC-BY-SA) for later use in the various Wikimedia projects. Support for the creation of free content by digitizing works. Photo coverage of sports, musical or cultural events. Organization of photographic and editing contests. Organization of edit-a-thons and similar events. Give presentations and talks at events and institutions. Organizing commemorative events related to the various Wikimedia projects. Participation and support for various movements for free knowledge. Organization of exhibitions. Writing and distributing press releases. Attention to press, radio and television. Notification of events and news related to the Wikimedia movement through social networks. Organization of courses for professionals institutions and students. Editing workshops. GLAMING MADRID PROJECT 4 GLAM-WIKI GLAMing Madrid fits within the context of GLAM-WIKI project (acronym of Galleries, Libraries, Archives and Museums), which seeks to encourage professionals and the institutions themselves to contribute to the Wikimedia projects to produce free access and reusable content for public. Among the various initiatives that are part of this global project we can stand out Wikipedian in Residence. It is a model, iniciated in 2010, by which an editor of Wikimedia dedicates a working time within an institution to facilitate a close relationship between the Wikimedia movement and the institution through a wide range of activities, both internal and oriented to the public. It´s not simply an editor that works towards improving the content of Wikipedia, but also serves as ambassador of free knowledge, specifically the Wikimedia movement within the host institution. Their activities may include: Work with staff of the institution to gather information, classify and digitize resources that can be published under free licenses. Edit, help to edit or promote editing Wikipedia articles and pages of other Wikimedia projects related to the institution and its funds under the policies of the projects. Coordinate or run the donation to Wikimedia Commons of media files with own or related content of the institution. Organize editing workshops, edit-a-thons or contests that encourage the creation and improvement of articles and pages in Wikimedia projects on the institution or its funds. GLAMING MADRID PROJECT 5 Explain the operation, practices and values of the Wikimedia projects and free licenses to the staff of the institution. Collaborate and mediate between staff of the institution and the Wikimedia community to facilitate any issue of mutual interest. ORIGIN OF THE PROJECT While Spain had already executed several cases of Wikipedian in Residence by Amical Wikimedia, in institutions such as the National Museum of Art of Catalonia, the Museum of History of Catalonia, the Museum of the Music of Barcelona and the Picasso Museum of Barcelona, Wikimedia Spain never carried out this initiative and over the years interest has been growing. Therefore, between 2013 and 2014 we contacted to several museums, including the Museum of Human Evolution (Burgos) and Thyssen-Bornemisza Museum (Madrid), and although there was interest from the beginning, in that moment the collaboration didn´t run. Later, in early 2015, we wrote to several state museums in Madrid. The first responders were the Museum of Romanticism, the Museo del Traje (Costume Museum) and the National Archaeological Museum; later answered the National Museum of Anthropology and the Museum Lazaro Galdiano. The first three proposed a meeting and throughout January we presented our proposal to each one. From the first moment they showed interest in collaborating, as they felt it would be very beneficial for both sides: on one hand provide reliable information based on reliable sources, and on the other hand to disseminate their collections, their history and the work they do. Therefore they indicated that joined the initiative; in addition, in the case of the Museo del Traje, we collaborated with them GLAMING MADRID PROJECT 6 in the same month of January in an edit-a-thon of Europeana Fashion, facilitating their knowledge on Wikimedia movement. Regarding the other two museums that showed interest, the National Museum of Anthropology indicated that could not participate for lack of staff and resources, and Lazaro Galdiano Museum wanted to join the project but we can´t work with them due to excessive workload that would involve collaborating with four museums at a time; this would mean less attention to each one and therefore less positive experience. The next step, once confirmed the participation of the three museums, was to get funding to develop the project; both Wikimedia Spain and the three museums couldn´t face such a cost for lack of sufficient resources, due to the cuts resulting from the economic crisis afflicting Spain since 2008, so we considered a third possibility: finance it through a Project and Event Grant (PEG) of the Wikimedia Foundation. Throughout the month of February we worked on the proposal, and once drafted was officially requested on 31 January 2015. After a period of discussion, it was approved on March 13. https://meta.wikimedia.org/wiki/Grants:PEG/WM_ES/GLAMing_Madrid At that time the dates of the project were not fixed because an administrative procedure had to overcome first. To work and have easier access to the facilities of the museums, it was required to sign an agreement between Wikimedia Spain and the Ministry of Education, Culture and Sport. Thus, during the spring months we proceeded to write and correct a draft of the agreement in which was set the terms of collaboration. The final version, accepted by Wikimedia Spain and the Ministry, was finally signed on 24 June 2015. The agreement, in addition to setting the various clauses, established a renewable period of two years and was accompanied by an annex which contains the relationship of state museums for which the agreement would be valid. GLAMING MADRID PROJECT 7 These museums are: Museo Nacional y Centro de Investigación de Altamira. Museo del Greco. Museo Sefardí. Museo Casa de Cervantes. Museo Nacional de Escultura. Museo Nacional de Arte Romano. Museo Nacional de Antropología. Museo del Traje. Centro de Investigación del Patrimonio Etnológico. Museo Arqueológico Nacional. Museo Nacional de Artes Decorativas. Museo Cerralbo. Museo Nacional del Romanticismo. Museo Sorolla. Museo Nacional de Arqueología Subacuática. Museo Nacional de Cerámica y de las Artes Suntuarias González Martí. Museo de América. Once the agreement was signed, we must set the dates for project development. On July 13 we met with representatives of the three museums in the library of the Museum of Romanticism. In addition to discuss some aspects of the project, it was agreed to take place between September 7, 2015 and January 7, 2016. The choice of these dates was motivated by the proximity of the summer season, during which museums have less staff, so it was inadvisable to start it at that time. GLAMING MADRID PROJECT 8 TIMING AND SPACES While at first we considered the possibility of allocating to each museum a continuous month of work, in the end we chose to go to the three museums every week alternating days, getting the same number of days for each museum. In this way, the work would be done continuously, thus avoiding potential problems that could cause the lack of regularity and contact. Day distribution was as follows: Workdays From home 15 Museum of Romanticism 26 Museo del Traje (Costume Museum) 26 National Archaeological Museum 26 Work in museums served, with some exceptions, from Monday to Friday, according to the office hours of each institution. The rest of the days we worked from home. Regarding times generally ranged from 08-09:00 am to 15:00 pm, although two of the museums also let work in the evenings. The workspace within the museums varied from one to another; in the National Archaeological Museum we were working both from an office and from the library, in the Museum of Romanticism we worked in a shared office with several employees of the Museum and in the Museo del Traje we worked from the library.