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Minutes of the Joint Planning Commission

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Minutes of the Joint Planning Commission Downtown Transit Oriented Development (TOD) Strategy Citizen Advisory Committee (CAC) Meeting 8 Meeting Notes November 14, 2006 6:37 p.m. – CALL TO ORDER Attendance CAC Members Present: Alcantar, Brannan, Chi, Collier, Cuellas, Finberg, Free, Helmbrecht, Hopkinson, Houston, Kaplan, Markham, Mobley-Maundu, Raposo, Stensgard, Talley, Tannam, Trujillo, Ward CAC Members Absent: Flynn, Kleebauer, Sidari, Sykes, Storer Staff: Hanson Hom, Community Development Director, Kathleen Livermore, Senior Planner and TOD Project Manager Other: Michael Smiley, BMS Design Group, Tim Hurley, BMS Design Group, Jim Daisa, Kimley-Horn and Associates, Inc. Item 1: Welcome Anna Brannan, CAC Chair, opened the meeting and asked that both CAC members and members of the public sign in. Mayor Elect Tony Santos welcomed the Committee members and noted he recognized quite a few folks. He extended his personal appreciation for the work of the CAC. Mayor Elect Santos stated that the downtown is the heart of the community and this plan is vitally important for San Leandro and the future. This plan can help provide the essential critical mass and be a catalyst for development in the downtown. Mayor Elect Santos stressed the importance of evaluating noise impacts of any proposed development in the study area as he had heard from many residents in noise impacted areas during his campaign. He also stressed the importance of providing parks and open space in the downtown. Mayor Elect Santos noted that people will have to learn how to get out of their cars to make a successful pedestrian friendly oriented downtown. He again expressed his appreciation for the commitment of time. Citizen Advisory Committee (CAC) November 14, 2006 Meeting 8 Notes Page 2 of 7 Anna Brannan asked for roll call to be taken, which established that a quorum was present for the meeting. She then gave an overview of the evening’s agenda. Chair Brannan announced that public comments would be heard at the end of the meeting to allow commenters to speak on all of the items discussed. Item 2: CAC Business Brannan asked for comments on the September 12 meeting notes. CAC member Raposo moved approval of the meeting notes and CAC member Free seconded the motion. The meeting notes were approved with abstentions from members not present at the September 12 meeting. Michael Smiley, BMS Design Group introduced the consultant team members present, including Tim Hurley and Jim Daisa. Item 3: East Bay Greenway – Urban Ecology Phil Olmstead, Project Coordinator with Urban Ecology for the East Bay Greenway gave a brief presentation on the East Bay Greenway. The East Bay Greenway is a project that will coordinate with BART to improve BART right-of-way beneath the elevated tracks in the cities of Oakland, San Leandro and Hayward. This will be in conjunction with the 2009 BART retrofit of elevated structures from Central Oakland to Fremont. The bike and pedestrian way will be similar in nature to the Ohlone Greenway in El Cerrito, Albany and Berkeley. The East Bay Greenway will try to replicate that success and model. Urban Ecology took this idea to BART and explained that San Leandro, Oakland and Hayward were thinking about this idea as well. Urban Ecology has raised enough money to prepare the conceptual plan for the bike and pedestrian path along the BART corridor. Olmstead thanked the CAC for the opportunity to present this information and invited everyone to be a part of the process. He will inform us of upcoming meetings in various communities as they occur. CAC member Hopkinson asked how long the project would take to complete. Olmstead responded that the initial planning process to develop a concept plan and 35 percent design documents will be done by the summer of 2007. BART plans to begin the retrofit in early 2009 and the project is anticipated to take 2-4 years to complete. CAC member Cuellas asked what the City role was in the process. Olmstead explained that the San Leandro Bike Plan shows this as a planned corridor. Urban Ecology and BART would coordinate efforts in the future, particularly as it relates to construction and traffic. CAC member Trujillo asked where the improvements would be. Olmstead explained they would start at 18th Avenue in Oakland and continue to South Hayward just south of the South Hayward Station. At that point, the elevated structure returns to an at-grade condition. CAC member Houston asked about the railroad tracks that are no longer in use. Olmstead explained that the tracks have not been officially abandoned and this project focuses on the BART right-of-way not Union Pacific. Union Pacific is not ready to sell that track. In some areas the right of way is wide and other areas it is narrow. This issue will be addressed as part of the conceptual plan. Community Development Director G:\CAC\Mtg8 Minutes.doc 11/14/06 Citizen Advisory Committee (CAC) November 14, 2006 Meeting 8 Notes Page 3 of 7 Hom confirmed that the track still is in use. Olmstead said that ensuring safety of the linear park users will be a concern. Vice-Chair Chi asked if there was a commitment of construction funds for the project. Olmstead replied that they have commitment for the planning process and they will be fundraising for the second phase – implementation. Money for the retrofit will not be available as that is bond money. Having a detailed conceptual plan will help with the fundraising effort as the end product will be known. Olmstead’s final comment was the East Bay Greenway will add open space, provide a safe place to walk and bike and increase access to BART stations. Item 4: Presentation of Draft Strategy Plan Concepts Michael Smiley began the presentation with an overview of the evening’s content. In order to ensure that all critical elements of the future Draft Strategy document have been reviewed and approved by the CAC, this presentation would begin that process with a discussion of broad, basic conceptual principles, including Land Use, Building Height and Circulation framework elements. If these could be reviewed and approved during this CAC meeting, the following meetings could be devoted to some of the details that will support and reinforce the framework elements. Therefore, Smiley asked the CAC to provide feedback on the evening’s presentation, with regard to the general appropriateness of the concepts (such as the kind of land uses proposed), as well as such specifics as whether land uses were located appropriately. Following Smiley’s remarks, Tim Hurley elaborated on the schedule for the next several months. Of most importance is the sequence of upcoming CAC meetings, with the 10th and final meeting scheduled to review and approve a preliminary Draft Strategy document. Once the contents of this draft are approved by the CAC, the consultants will be able to prepare a series of final drafts for review by the public and the City Council, with final approval by the Council anticipated for July 2007. As part of the discussion of the schedule, Hurley reviewed the process of the project to date, including the sources of input that have influenced its direction. These sources have included the CAC through a series of seven prior meetings, two community meetings, and the technical team of the consultants, TAC and city staff, culminating in the material that would be presented during the meeting. Deviating somewhat from the published agenda due to schedule conflicts, Jim Daisa presented the preliminary parking strategies. This presentation included a brief review of the strategies that were elaborated in the November 7 Working Paper, and the accompanying map depicting proposed locations of public parking structures in the study area. Several photographs were shown that indicate how parking structures can be integrated into the architecture of a downtown without disrupting scale or ground floor uses. Vice-Chair Chi expressed concerns about maximizing on-street parking, particularly on E. 14th Street, at the expense of providing an improved pedestrian experience. She felt that wider sidewalks on E. 14th Street should be provided now. Maintaining or increasing on-street parking on the side streets would be okay. Daisa noted that he wasn’t really talking about E. 14th Street in his examples. Vice-Chair Chi reminded the group not to forget the pedestrians. Daisa agreed and stated that if we need to eliminate some on-street parking to improve the pedestrian G:\CAC\Mtg8 Minutes.doc 11/14/06 Citizen Advisory Committee (CAC) November 14, 2006 Meeting 8 Notes Page 4 of 7 experience, that is a good trade-off. In places other than E. 14th Street, the emphasis would be to maximize and preserve parking. It may be possible to reduce the traffic lanes. CAC member Hopkinson asked about the pricing for parking and wondered if higher priced parking could be implemented slowly. She noted it would be a shock to get 12 minutes instead of 30 minutes for $0.25. Daisa agreed that is has to be gradual. Control can be done with meters or with manned garages. You can have more control with manned garages. Smiley asked if we are on the right track with these ideas? Vice-Chair Chi expressed concern about the combination of diagonal parking next to a bike lane. CAC member Markham talked about the medians provided on Shattuck Avenue in Berkeley. Daisa explained that on Hays and Clark, the bicycle lanes would be adjacent to parallel parking spaces not the diagonal parking. Vice-Chair Chi noted that there already is diagonal parking on Juana with a bike route. A discussion of the safety of diagonal parking with bike routes continued with CAC members Mobley and Hopkinson.
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