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18-311 ,:/1 Meeting Date: December 12, 2018 Alameda-Contracosta Transit District

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18-311 ,:/1 Meeting Date: December 12, 2018 Alameda-Contracosta Transit District ReportNo: 18-311 ,:/1 Meeting Date: December 12, 2018 Alameda-ContraCosta Transit District STAFF RE PO RT TO: ACTransit Board of Directors FROM: Michael A. Hursh, General Manager SUBJECT: Operator Restroomsat BARTStations ACTION ITEM RECOMMENDED ACTION(S) Consider authorizing the GeneraIManager to negotiate and execute an agreement with the Bay Area RapidTransit District (BART)for the design, construction, operation, and maintenance of Operator restrooms. BUDGETARY/FISCAL IMPACT This project will be added to the current fiscal year Capital Budget and Capital Improvement Planwith $638,826 in District Capital funds. Capital Planning and Grants will continue to seek externalfunding to support this project. BACKGROUND/RATIONALE AC Transit provides fixed route serviceto and from many Bay Area RapidTransit District IBART) stations located in the East Bay.AC Transit Operators and Road Supervisors rely on the ability to utilize BART station restroom facilities during a scheduled break. On several occasions, employees were not able to use the public restrooms because of long lines or the restroom being closed for repairs. At the April 4, 2018 BART/AC Transit Interagency Liaison Committee jtLC) both agencies agreed to collaborate on developing a process to provide restroom access for AC Transit personnelat BARTstations. Station Restroom Assessment Staff conducted an assessmentof fourteen BART stations where AC Transit buses have scheduled layovers and are utilized by District employees for restroom breaks during the peak period between 3:00pm and 9:00pm. Listed on the table below are the BARTstations with the highest amount of buses scheduled for layover during the evening: 1 of 23 Report No. 18-311 Page2 of4 BARTStation LayoversPerPeak Period Fruitvale fremont Bay Fair West Oakland Coliseum EI Cerrito Plaza SanLeandro The following BARTstations were determined to be least utilized with lessthan 25 scheduled busesthat layover: DeINorte, South Hayward, Castro Valley, Richmond and North Berkeley. BART installed the sign below for these stations on the public restroom door in July 2018. PLEASE GIVE PRIORITY TO ACTRANSIT BUS OPERATORS FOR USE OF THIS BATHROOM for the busiest stations, BARTsent out an Engineering and Building Maintenance team to look at site specific solutions. They considered four options: portable restroom, portable trailer, metal building extension and conversion of an existing room to a dedicated AC Transit restroom. BART provided AC Transit with a preferred option and budget for eight of the stations: BARTStation Recommended Options Cost fruitvale Midi Existing Room $60,638 Haywa rd Mod Existing Room $45,870 Rockridge Mod Existing Room $34,128 EI Cerrito Plaza Mod Existing Room $45,870 Fremont Install Restroom Bld Sill,100 Bay Fair Install Restroom Bldg $115,060 West Oakland Install Restroom Bldg Coliseum Install Restroom Bld *A restroom in San Leandro will be constructed as part of the existing San Leandro BART Terminal project. 2 of 23 Report No.18-3].1 Page3 of4 Details of the site-specific solution for each station and the associated cost are included in Attachment 1: ,4CTrans/t /?estroomsand D/str/ct Stat/ons, .August20.28. Agreement Terms Terms of the agreement mutually proposed by BARTand AC Transit staffinclude: e Agreement amount: o BARTwill only invoice ACTransit $638,826.00 to design and construct the site specific solution for eight of the stations. o BARTwill invoice ACTransit for the actual cost of ongoing operation and maintenance of the restrooms. e ACTransit Responsibilities: o Cooperate with BARTin planning, designing, and engineering,constructing, and implementing the restroom project. o Pay the amount related to the construction of restrooms per '4C Trans/t /?estrooms and D/strict Stat/ons, August 20:Z8 (Attachment 1) and on a construction schedule to be determined by both parties. o Pay forthe ongoing operation and maintenance costs of the restrooms. e BARTResponsibilities: o Designand construct the restrooms, including all permitting, contract administration, procurement, construction administration and managementservices. o Daily cleaning and maintenance of the restrooms including supplying related materials such as toilet paper, paper towels, soap, etc. and making any necessary repairs to the restrooms. o Provide ACTransit personnel with exclusive accessto the restrooms. ADVANTAGES/DISADVANTAGES The advantage of entering into an agreement with BARTis the District willbe able to provide its personnelaccess to clean, comfortable, safe, and conveniently located restrooms at various BART stations. BARTplans to utilize its own staff to design and construct the restrooms resulting in a significant cost reduction as compared to contracting this work to an outside firm. ALTERNATIVESANALYSIS There are no other feasible alternatives since BARTowns the properties at the stations PRIOR RELEVANT BOARD ACTION/POLICIES There are no prior Board action/policies 3 of 23 Report No. 18-311 Page4 of4 A'nACHMENTS 1. ACTransit Restrooms and District Stations, August 2018 2. Draft Agreement Approved by: Salvador Llamas,Chief Operating Officer Reviewedby: Ramakrishna Porchiraju, Executive Director of Planning and Engineering DeniseStandridge, GeneralCounsel ClaudiaAllen, Chief FinancialOfficer Robert del Rosario, Director of Service Development and Planning Derik Calhoun,Director of Transportation Joe Callaway,Director of CapitalProjects Chris Andrichak, Director of Management and Budget EvelynNg, CapitalPlanning and Grants Manager Preparedby: SalvadorLlamas, Chief Operating Officer 4 of 23 SR18-311 Attachment I AC Transit H.!:: Restrooms at District Stations August 2018 Integration Engineering & Buildings Maintenance 5 of 23 Types of Restrooms Options Considered Currently being implemented at Daly City by B. PortableTrailer- Not Preferred SamTrans for their drivers' use - Not Preferred C Metal building extension constructed by M&E D. Convert Existing Rooms -- Preferred Concept PreferredConcept Exterior Interior Integration Engineering & Buildings Maintenance 6 of 23 Rockridge Station Modify Existing Room Pros: Unobtrusive-Within Station Footprint Low Construction Costs l 0 l UtilitiesClose Proximity l STREET LEVEL PLAN l l l Cons: l l l AccessNot ADA l l l l LimitedSpace l l l ImpactsTraining Room Size ll l l Cost: l l l l $34.128 l l l l l l l l l l Integration Engineering & Buildings Maintenance 7 of 23 Fruitvale Station Next to Break Room Pros: Unobtrusive(Within Station Footprint) All Utilities Within Close Proximity nd LowConstruction Costs Cons: Entrance Not Directly Adjacent to Bus LayoverArea Cost: $60,638 May have to relocate Emergency AccessDoors (AdditionalCost Approx. $7,5001) Integration Engineering & Buildings Maintenance 8 of 23 Built UnderExisting Staircase Low Maintenance Utilitiesin CloseProximity .='''''''L. Close to Bus Layover Area Cons: Low VisibilityUnder Stairs . e$ 11s,060 ;# l P 'q Integration Engineering & Buildings Maintenance 5 9 of 23 Hayward Station Modify Janitor Room Pros: Unobtrusive(WithinStation Footprint) All UtilitiesWithin Close Proximity Close to Bus Layover Areas Low Construction Costs Cons: . LimitedSpace Cost: $45,870 0 n £ CONCOURSELEVEL PLAN Integration Engineering & Buildings Maintenance 10 of 23 Fremont Station Metal Building Pros: Utilitief$rith:inClose Proximity Cl#gejTd $1idhlvTrafficked Area Cobb;: .I .SecurityCohcerns Cost: $111,100 l ! . ldl;';=:g'} b @ N -Lw:-w 0 Integration Engineering & Buildings Maintenance 7 11 of 23 Coliseum Station Metal Building (n (a Pros: ? X T T \ Outside Fence Unobtrusive Close to bus layover area -:h Enclosedwithin fence I Hill P BUS \ Utilities in close proximity Cons: Out of sight of station agent E }'4 Keyrequiredto entergated area Cost: $116,380 h Entrance lliH j Integration Engineering & Buildings Maintenance 8 12 of 23 San Leandro Station Proposed BRT Project/ AC Transit Breakroom Pros BUS f.#Y ;.F.;e.\-rJ'q--PW-q,dAC Transit has included a w' r .;:: #.}.M&ig permanent breakroom in the + design of the BRT project expandingthe intermodal Cons :W@"wel + Timing of the project is dependentonfunding and = 1 61 AC Transit schedule 1: \!ii& U Cost iiiliig:n ia#i#hl.€ETW;'Rtittdml Included in AC Transit BRT P' 13q P' ! {tR= +.}{ L;&;'] ''a Project ;etl:i.gr''t..:a+ LEGEND i'#"".t I PROPOSED IMPROVEMENTS 1 1 PROPOSED BREAK Room :Qlt.lt&F$:eiA: H NOTE: THIS OPTION TO BE [ I PROPOSED LAHDSCAPiNC Ey:l!$$ ''#;Wiglt@$WtFfl:%Ehir#rm:& :ig:l PROPOSED CENTER BRT CANarY CONSTRUCTEDBYAC TRANSIT CENTER BUS STOPS b&w&u'b..%%w#«&, TRANSITPROJECI H TRAFFIC SIGNAL 'q ly=8.' ! Integration Engineering & Buildings Maintenance 9 13 of 23 West Oakland Station Metal Building Pros: All utilitieswithin close proximity Close to bus layover area High security Cons: Limitedspace \. Nearentrance gates ? ? 9 Cost: ! ! ««h $109,780 Integration Engineering & Buildings Maintenance 10 14 of 23 EI Cerrito Plaza Station Modify Trash Room Pros: Unobtrusive- within station footprint All utilities already within room Cons: Lockersneedto be relocated Needto create new door to outsideoffare area Cost: $45,870 Integration Engineering & Buildings Maintenance 1 1 15 of 23 Stations Identified and Preferred Options with Cost Station Option Estimated Cost*+ RockridgeStation Modify Room $34,128 FruitvaleStation Modify Room $60,638 Bayfair Station Metal Bldg. $115,060 HaywardStation Modify Room $45,870 FremontStation Metal Bldg. $111,100 ColiseumStation Metal Bldg. $116,380 San LeandroStation BRT Project AC Transit BRT Project Cost West Oakland Station Metal Bldg. $109,780 EI Cerrito
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