Orientation School of Science exchange students January 2021

Coordinator Suvi Lähteenmäki [email protected] Welcome to study at ! Where are you from? Where are you now?

Go to Presemo, link in the chat! Who are you?

Member of Aalto Community!

One of 39 new exchange students at Aalto University School of Science Recommended: Network with Confidence -lecture by Peter Kelly (link to video available in orientation week programme in Into Topics of this session

1 What do I need to do now? 2 How do I study in Aalto? 3 Who should I contact if I have a problem? Where can I get help? After the info session

4 Aalto Code of Conduct 5 Guilds in the School of Science 6 Final Q&A What next? .1 What do I need to do now? Academic calendar

• Orientation for new exchange students on 7-8 January • Spring term 2021 teaching begins on 11 January 2021 and ends by 4 June • Period III 11 Jan – 26 Feb 2021 • Period IV 1 Mar – 16 Apr 2021 • Period V 19 Apr – 4 Jun 2021 What do I need to do now? .1 Checklist on things to do

1. Activate your Aalto IT credentials (mandatory) 2. Enroll as attending student in WebOodi (mandatory) 3. Register to courses in WebOodi (mandatory) 4. Check your Aalto email regularly, or alternatively redirect Aalto emails to email you actually use (mandatory) 5. Check information on teaching arrangements in each course’s MyCourse platform (mandatory) 6. Make yourself a schedule and prepare to start your studies online 7. Attend orientation sessions Links Activating Aalto IT credentials: https://www.aalto.fi/en/services/how-to-activate-your-user-id- without-strong-authentication - if you have any problems, please contact IT services at [email protected]

Enrollment as attending in WebOodi: please see the email sent to you in December for instructions or contact Suvi at [email protected]

Redirecting Aalto emails to your own email: please see instructions at https://www.aalto.fi/en/services/redirecting-emails-outside-of-aalto-university-students-only

Orientation programme: https://into.aalto.fi/display/enuudet/Orientation+for+exchange+students What do I need to do now? .1 Checklist for students in 1. Get keys to your apartment and move in 2. Pay AYY and/or guild membership fee (optional) 3. If you paid the AYY fee, download official student card Frank App or order the plastic card (optional) 4. Fill in the survey with your address details in Finland, and we’ll mail the following documents to you: HSL travel card application for student priced public transportation, Kela meal card for student priced meals, and a paper copy of your Certificate of Arrival/Stay (highly recommended) 5. Get HSL travel card for student priced public transportation (highly recommended) – HSL travel card also works as access token in campus facilities and as a printing card What do I need to do now? .1 Checklist for students in Finland 6. EU/EEA students who stay in Finland for more than 90 days non-stop: register your residence (mandatory) 7. Update your Finnish address details in WebOodi 8. Download Certificate of Student Status from WebOodi (if needed) Different cards Kela meal card Frank card or App HSL card • Student priced meals, no other • Official student card in Finland • HSL = area public benefits for university students transportation • Please sign in ”signature” • Only for members of AYY • Get from HSL service point, show • Can be mailed to you ”HSL card application for foreign • Sticker needed for the plastic exchange students” and your ID • If you have Frank App or card, you card do not need the Kela meal card • Functions also as printing card • Get from www.frank.fi (sticker and access key in campus from AYY) facilities All local buses and trains, HSL card and using public trams in Helsinki, metro in Helsinki and , transportation ferry to Suomenlinna sea fortress • Single tickets, day tickets and seasonal tickets • only the seasonal ticket has student benefit (AB zone, 30 days is € 32.80) • Also city bikes (Helsinki and Espoo OR ), whole season is 30€, unlimited number of 30min rides. Season from 1.4.2021 until 31.10.) https://kaupunkipyorat.hsl.fi/en/helsinki • Use of face mask is recommended in public transportation! HSL pop-up service point

There will be a temporary HSL service point for students in Pasila from 12 to 15 January. • The service point is open Tue-Thu 12 to 15 January between 12– 17 at Opastinsilta 6A. Payment only by debit or credit card.

dd.mm.yyyy Your text here 16 Links (students in Finland) HOAS key pick up: https://www.hoas.fi/en/news/how-to-get-keys-to-your-new-hoas-home/ AYY housing FAQ on coronavirus: https://www.ayy.fi/en/housing/covid-19-and-housing-faq AYY fee information: 1) either pay at the same time when enrolling as attending in WebOodi OR 2) contact AYY at [email protected] , request for invoice, pay the fee and send [email protected] receipt of paid membership fee

HSL service points: https://www.hsl.fi/en/customer-service

Information for registering residence as EU-citizen: https://migri.fi/en/registration-of-right-of- residence

How to update address in WebOodi: please see pre-orientation materials for instruction video Regarding coronavirus situation .1 • Please check if you have to be in quarantine upon arrival in Finland for 10 days (most likely you have travelled from or through a country that is red or grey in the traffic light model) • Please note that Aalto expects anyone coming from any country to stay off campus for 10 days • Please do not come to campus if you have any symptoms of coronavirus, or if you have been exposed to someone who has COVID-19 • Teaching is arranged mainly online • If teaching is arranged on campus, usually alternative online completion method is offered for those in risk groups or in quarantine • Follow the updates at https://thl.fi/en/web/thlfi-en

What to do if I think I have been infected with coronavirus? If you live in Espoo: please call Espoo’s coronavirus helpline, tel. +358 9 816 34600 (Mon–Fri at 7:00–18:00). Outside these hours, please call the Medical Helpline, tel. +358 9 116 117. City of Espoo: https://www.espoo.fi/en-US/Coronavirus_advice_for_Espoo_residents(174305)

If you live in Helsinki: if you have symptoms indicative of a coronavirus infection and need instructions on what to do, call the City of Helsinki’s Coronavirus Helpline, tel. +358 9 310 10024 (daily 8– 18).

City of Helsinki: https://www.hel.fi/helsinki/coronavirus-en/ What to do if I think I have been infected with coronavirus? You can book an appointment for a coronavirus test via the helpline. If necessary, you will also be directed to a coronavirus health station. Get tested and stay in quarantine until the results have been informed.

If the Coronavirus Helpline is closed and you have mild symptoms indicative of a coronavirus infection, please wait until the following day. If you cannot wait for the Helpline to open, or you need assistance with another urgent health concern, you can contact the Medical Helpline, tel. +358 9 116 117 Koronavilkku

• Finland’s contact tracing app, Koronavilkku (roughly translated as "corona flash"), is available for download in Google Play and App Store. • Koronavilkku is a contact tracing app produced by the Finnish Institute for Health and Welfare (THL) to help you find out whether you may have been exposed to coronavirus. If you have a coronavirus test and are diagnosed as infected, you can use the app to share this anonymously with those you have been in close contact with. Your privacy is strongly protected. Health care:

• Make sure that you have a valid health insurance. EU-citizens must have a European Health Insurance Card with them (from the home country) and are strongly recommended to have a private insurance too. • Make sure your health insurance will cover also covid-19 related medical conditions. Students with valid health insurance can use private health care clinics for health services (please also check with your insurance company if they have agreement hospitals in Finnish capital region). • As an EU citizen with the European Health Insurance Card, you should receive medically necessary treatment and you have the right to use the municipal (public) health care. Medically necessary treatment means treatment that cannot wait until you return home. If you have other health issues:

• Public hospitals (for insurance holders + holders of European Health Insurance card) • Espoo health centers: https://www.espoo.fi/en- US/Social_and_health_services/Health_Services/Health_centres • Helsinki health stations: https://www.hel.fi/helsinki/en/socia- health/health/stations/

• Private hospitals (especially for insurance holders) Terveystalo https://www.terveystalo.com/en/ Mehiläinen https://ajanvaraus.mehilainen.fi/?language=en Emergency number in Finland

• you are involved in112 a traffic accident or have just witnessed one • you notice a fire starting • you notice that property has been broken into • you wish to inform the police of a crime in progress Using Otaniemi campus facilities

• Otaniemi campus can be reached with metro (stop: Aalto University) or by buses. There are also city bike stations on campus. • To avoid causing crowds, you should visit the campus only for a valid study-related reason • Students can normally book a seat in self-study spaces using the Aalto Space mobile app, however self-study spaces on campus have temporarily been taken out of use. • HSL card can be used as an access token to campus facilities. Card should be registered in https://idcard.aalto.fi. Use your Aalto University login details to sign in. The page requires you to enter your phone number in international format and your HSL card number. If you have difficulty in activating your card, contact the IT service desk [email protected]. Any questions? Please type in the chat What about studies? .2 Studies in a nutshell

• Please go through the pre-orientation material if you have not yet • Please check the 1) prerequisites, 2) timetables, 3) teaching arrangements and 4) language of instruction in the courses you have selected in your study plan / learning agreement • Then register to courses in WebOodi (oodi.aalto.fi) • If you have to make changes to your study plan / learning agreement, it is okay, as long as: • Majority of courses are from one study field in School of Science • Your home university approves the changes • You have checked prerequisites, timetables etc. yourself .2 Tools for studies WebOodi INTO oodi.aalto.fi into.aalto.fi Course descriptions, registering Information related to your for courses and exams, ordering studies: information on official electronic transcripts studies, orientation, general instructions, academic rules and regulations MyCourses mycourses.aalto.fi

Course spaces, news and materials Academic calendar 5 periods per year, 6 weeks each

Spring term 11.1. – 4.6.2021 Work load and grading

Grading 0 – 5 or Pass/Fail Study culture in Finland

"Academic quarter" Lectures tend to start fifteen minutes past the full hour and last for 90 minutes. If the schedule is given as 12–14, it usually means 12:15–13:45. However, it is a good idea to show up in time for the first lecture and see if the lecturer gives any specific instructions as the academic quarter is not used in all schools and classes. If you are unsure, you can ask your tutor or someone in your school. Deadlines and punctuality Lecturers will expect you to keep to the deadlines given to course work and to show up to meetings/lessons sharp. It is required to be present on the first lecture. Informality It may come as a surprise to you how informally your professors and lecturers might wish to interact with you. Often they invite you to call them by their first name. But even if contact with the academic staff is very relaxed, remember that the professor has a lot of responsibilities, so when you have questions, be sure to adhere to office hours. Academic freedom = responsibility Studying in Finland is often very independent and students are given flexibility and freedom in their studies. This requires you to be good at scheduling. We trust you to progress successfully in your studies and take responsibility. The academic and administrative staff are there to support you, but it is you who has to make the most out of your studies. Any questions? Please type in the chat Where can I get help? Who can I contact? .3 Exchange coordinator Suvi

All issues related to your exchange, and person you can contact also if you do not know who else to contact. Person who issues HSL documents, Kela meal cards, signs certificates of arrival, can issue official transcript of records, et cetera. By email: [email protected] Virtual coffee breaks in Zoom: times and links to follow by email If you would like to visit the office on campus (CS-building, Konemiehentie 2, room B157), please contact me in beforehand to check when I am on campus

Please do not visit campus if you are under quarantine, if you have arrived in Finland in less than two weeks, or have any symptoms of coronavirus .3 You can also contact:

• Your tutor • Help with practical issues, especially upon arrival • Information on Guilds and other free-time activities • Study advisors [email protected] (Konemiehentie 2, SCI student services lounge) General study counseling, info on study practices at Aalto • Teachers and assistants • Course-specific and subject-specific questions • Contact information on the department website, Aalto People and WebOodi course page • General student services • School of Science Student Services (Konemiehentie 2, B-corridor, [email protected]) • Starting Point (Otakaari 1, room Y199a, [email protected]) .3 Support for studying

• Individual study arrangements • Self-study material on stress-management, time-management and career planning • Aalto CareerWeb (requires login) • Nyyti-chat (Nyyti ry promotes students’ mental health by providing versatile information and activities about mental wellbeing and coping with everyday life while studying) • Support in cases of harassment • Unisport - sport services for students .3 Other useful links

• Printing at Aalto University • Changing password • Opening a bank account in Finland • Interested in applying to Aalto University degree programme? • This is Finland • MyHelsinki • How to dress in winter • 10 sauna tips for beginners Any questions? Please type in the chat Aalto University Code of Conduct

Planning Officer Mari Dagnall School of Science Aalto University Code of Conduct In activities related to learning or working at Aalto or representing Aalto, the members of the Aalto community agree to: • act honestly and with integrity • respect others regardless of their background • foster open discourse and free exchange of ideas • build mutual trust, and • actively care for the safety and well-being of themselves and others. Aalto University Code of Conduct The Code of Conduct summarises the principles and policies of fair play and integrity that govern the activities of the Aalto University community: • equality • impartiality • mutual trust Our goal is to make everyone feel accepted and valued as they are and recognised as full members of the Aalto community. All members of the community have a responsibility for the atmosphere and well-being of the studying community. Harassment and misconduct • Aalto University expects its staff and students to conduct themselves appropriately and respect others. • Aalto University does not approve of any misconduct, bullying or sexual harassment. To whom should I contact if any misbehaviour happens? Contact the school manager of academic affairs: Mari Knuuttila • You can also contact Study Coordinator or Study Affairs Secretary of your programme. In incidents occurring during a course, contact the teacher-in-charge. You can also contact the harassment contact person of AYY. Also SCI Guilds have their own harassment contact persons.

8.1.2021 44 Misconduct in studying In a studying context, misconduct is first and foremost defined as a deliberate act or means of misrepresenting one's own or someone else’s level of competence. This could mean for example cheating in exams or unattributed borrowing or plagiarism. Plagiarism, or unacknowledged borrowing, refers to representing another person’s material as one’s own without appropriate references. This includes research plans, manuscripts, articles, other texts or parts of them, visual materials, or translations. Plagiarism in scientific and artistic activity may, in addition, take the form of unattributed use of a chart, piece of code, any visual or audio material, or other work. Plagiarism includes direct copying as well as adapted copying. Below is a more detailed description of the various forms of misconduct • quotations or word-for-word citing without clear indication • minor changes to the source text, for instance, changing a few words or the word order • inadequacies in citing and referencing • copy and paste • direct translation from the original without indicating the direct quotation • Collusion (Excessive cooperation) • Autoplagiarism https://into.aalto.fi/display/ensaannot/Aalto+University+Code+of+Academic+Integrity+and+Handling+Violations+Thereof

8.1.2021 45 Guilds in the School of Science Guilds in SCI

Exchange student info session 7.1.2021 The Guilds provide tutors for all new students. Besides tutoring, Guilds organize all kinds of events. Guilds are made of students just like you

By students. For students. We welcome everyone as they are… … and we are here for you.

Math & Physics Computer Science Industrial engineering and Information networks Bioinformation Tuomas Lebedeff Tarmo Asikainen management Oliver Mulari Susan Rämä TG: @TuomasLeb TG: @TTare Tommi Salmi TG: @captaininternational TG: @susanrama TG: @theaumie Good luck with your start of studies and hopefully we will see you soon! Any questions or suggestions? Please type in the chat Thank you! Kiitos!

Friday 8 January: 11am: How to get the most out of your exchange – Mari Dagnall

1-3 pm: Orientation to Student Services and Wellbeing – service providers

Videos: Network with confidence, Teekkarielämää