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Orientation School of Science Exchange Students January 2021

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Orientation School of Science Exchange Students January 2021 Orientation School of Science exchange students January 2021 Coordinator Suvi Lähteenmäki [email protected] Welcome to study at Aalto University! Where are you from? Where are you now? Go to Presemo, link in the chat! Who are you? Member of Aalto Community! One of 39 new exchange students at Aalto University School of Science Recommended: Network with Confidence -lecture by Peter Kelly (link to video available in orientation week programme in Into Topics of this session 1 What do I need to do now? 2 How do I study in Aalto? 3 Who should I contact if I have a problem? Where can I get help? After the info session 4 Aalto Code of Conduct 5 Guilds in the School of Science 6 Final Q&A What next? .1 What do I need to do now? Academic calendar • Orientation for new exchange students on 7-8 January • Spring term 2021 teaching begins on 11 January 2021 and ends by 4 June • Period III 11 Jan – 26 Feb 2021 • Period IV 1 Mar – 16 Apr 2021 • Period V 19 Apr – 4 Jun 2021 What do I need to do now? .1 Checklist on things to do 1. Activate your Aalto IT credentials (mandatory) 2. Enroll as attending student in WebOodi (mandatory) 3. Register to courses in WebOodi (mandatory) 4. Check your Aalto email regularly, or alternatively redirect Aalto emails to email you actually use (mandatory) 5. Check information on teaching arrangements in each course’s MyCourse platform (mandatory) 6. Make yourself a schedule and prepare to start your studies online 7. Attend orientation sessions Links Activating Aalto IT credentials: https://www.aalto.fi/en/services/how-to-activate-your-user-id- without-strong-authentication - if you have any problems, please contact IT services at [email protected] Enrollment as attending in WebOodi: please see the email sent to you in December for instructions or contact Suvi at [email protected] Redirecting Aalto emails to your own email: please see instructions at https://www.aalto.fi/en/services/redirecting-emails-outside-of-aalto-university-students-only Orientation programme: https://into.aalto.fi/display/enuudet/Orientation+for+exchange+students What do I need to do now? .1 Checklist for students in Finland 1. Get keys to your apartment and move in 2. Pay AYY and/or guild membership fee (optional) 3. If you paid the AYY fee, download official student card Frank App or order the plastic card (optional) 4. Fill in the survey with your address details in Finland, and we’ll mail the following documents to you: HSL travel card application for student priced public transportation, Kela meal card for student priced meals, and a paper copy of your Certificate of Arrival/Stay (highly recommended) 5. Get HSL travel card for student priced public transportation (highly recommended) – HSL travel card also works as access token in campus facilities and as a printing card What do I need to do now? .1 Checklist for students in Finland 6. EU/EEA students who stay in Finland for more than 90 days non-stop: register your residence (mandatory) 7. Update your Finnish address details in WebOodi 8. Download Certificate of Student Status from WebOodi (if needed) Different cards Kela meal card Frank card or App HSL card • Student priced meals, no other • Official student card in Finland • HSL = Helsinki area public benefits for university students transportation • Please sign in ”signature” • Only for members of AYY • Get from HSL service point, show • Can be mailed to you ”HSL card application for foreign • Sticker needed for the plastic exchange students” and your ID • If you have Frank App or card, you card do not need the Kela meal card • Functions also as printing card • Get from www.frank.fi (sticker and access key in campus from AYY) facilities All local buses and trains, HSL card and using public trams in Helsinki, metro in Helsinki and Espoo, transportation ferry to Suomenlinna sea fortress • Single tickets, day tickets and seasonal tickets • only the seasonal ticket has student benefit (AB zone, 30 days is € 32.80) • Also city bikes (Helsinki and Espoo OR Vantaa), whole season is 30€, unlimited number of 30min rides. Season from 1.4.2021 until 31.10.) https://kaupunkipyorat.hsl.fi/en/helsinki • Use of face mask is recommended in public transportation! HSL pop-up service point There will be a temporary HSL service point for students in Pasila from 12 to 15 January. • The service point is open Tue-Thu 12 to 15 January between 12– 17 at Opastinsilta 6A. Payment only by debit or credit card. dd.mm.yyyy Your text here 16 Links (students in Finland) HOAS key pick up: https://www.hoas.fi/en/news/how-to-get-keys-to-your-new-hoas-home/ AYY housing FAQ on coronavirus: https://www.ayy.fi/en/housing/covid-19-and-housing-faq AYY fee information: 1) either pay at the same time when enrolling as attending in WebOodi OR 2) contact AYY at [email protected] , request for invoice, pay the fee and send [email protected] receipt of paid membership fee HSL service points: https://www.hsl.fi/en/customer-service Information for registering residence as EU-citizen: https://migri.fi/en/registration-of-right-of- residence How to update address in WebOodi: please see pre-orientation materials for instruction video Regarding coronavirus situation .1 • Please check if you have to be in quarantine upon arrival in Finland for 10 days (most likely you have travelled from or through a country that is red or grey in the traffic light model) • Please note that Aalto expects anyone coming from any country to stay off campus for 10 days • Please do not come to campus if you have any symptoms of coronavirus, or if you have been exposed to someone who has COVID-19 • Teaching is arranged mainly online • If teaching is arranged on campus, usually alternative online completion method is offered for those in risk groups or in quarantine • Follow the updates at https://thl.fi/en/web/thlfi-en What to do if I think I have been infected with coronavirus? If you live in Espoo: please call Espoo’s coronavirus helpline, tel. +358 9 816 34600 (Mon–Fri at 7:00–18:00). Outside these hours, please call the Medical Helpline, tel. +358 9 116 117. City of Espoo: https://www.espoo.fi/en-US/Coronavirus_advice_for_Espoo_residents(174305) If you live in Helsinki: if you have symptoms indicative of a coronavirus infection and need instructions on what to do, call the City of Helsinki’s Coronavirus Helpline, tel. +358 9 310 10024 (daily 8– 18). City of Helsinki: https://www.hel.fi/helsinki/coronavirus-en/ What to do if I think I have been infected with coronavirus? You can book an appointment for a coronavirus test via the helpline. If necessary, you will also be directed to a coronavirus health station. Get tested and stay in quarantine until the results have been informed. If the Coronavirus Helpline is closed and you have mild symptoms indicative of a coronavirus infection, please wait until the following day. If you cannot wait for the Helpline to open, or you need assistance with another urgent health concern, you can contact the Medical Helpline, tel. +358 9 116 117 Koronavilkku • Finland’s contact tracing app, Koronavilkku (roughly translated as "corona flash"), is available for download in Google Play and App Store. • Koronavilkku is a contact tracing app produced by the Finnish Institute for Health and Welfare (THL) to help you find out whether you may have been exposed to coronavirus. If you have a coronavirus test and are diagnosed as infected, you can use the app to share this anonymously with those you have been in close contact with. Your privacy is strongly protected. Health care: • Make sure that you have a valid health insurance. EU-citizens must have a European Health Insurance Card with them (from the home country) and are strongly recommended to have a private insurance too. • Make sure your health insurance will cover also covid-19 related medical conditions. Students with valid health insurance can use private health care clinics for health services (please also check with your insurance company if they have agreement hospitals in Finnish capital region). • As an EU citizen with the European Health Insurance Card, you should receive medically necessary treatment and you have the right to use the municipal (public) health care. Medically necessary treatment means treatment that cannot wait until you return home. If you have other health issues: • Public hospitals (for insurance holders + holders of European Health Insurance card) • Espoo health centers: https://www.espoo.fi/en- US/Social_and_health_services/Health_Services/Health_centres • Helsinki health stations: https://www.hel.fi/helsinki/en/socia- health/health/stations/ • Private hospitals (especially for insurance holders) Terveystalo https://www.terveystalo.com/en/ Mehiläinen https://ajanvaraus.mehilainen.fi/?language=en Emergency number in Finland • you are involved in112 a traffic accident or have just witnessed one • you notice a fire starting • you notice that property has been broken into • you wish to inform the police of a crime in progress Using Otaniemi campus facilities • Otaniemi campus can be reached with metro (stop: Aalto University) or by buses. There are also city bike stations on campus. • To avoid causing crowds, you should visit the campus only for a valid study-related reason • Students can normally book a seat in self-study spaces using the Aalto Space mobile app, however self-study spaces on campus have temporarily been taken out of use. • HSL card can be used as an access token to campus facilities.
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