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Agenda Consent Calendar Regular Calendar AGENDA (530) 661-0816 NOTICE If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact Kathy Souza, Executive Assistant, for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should telephone or otherwise contact Kathy Souza as soon as possible and preferably at least 24 hours prior to the meeting. Kathy Souza may be reached at telephone number (530) 661-0816 or at the following address: 350 Industrial Way, Woodland, CA 95776. It is the policy of the Board of Directors of the Yolo County Transportation District to encourage participation in the meetings of the Board of Directors. At each open meeting, members of the public shall be provided with an opportunity to directly address the Board on items of interest to the public that are within the subject matter jurisdiction of the Board of Directors. Please fill out a speaker card and give it to the Board Clerk if you wish to address the Board. Speaker cards are provided on a table by the entrance to the meeting room. Depending on the length of the agenda and number of speakers who filled out and submitted cards, the Board Chair reserves the right to limit a public speaker’s time to no more than three (3) minutes, or less, per agenda item. MEETING DATE: March 9, 2015 MEETING TIME: 7:00 P.M. MEETING PLACE: YCTD Board Room 350 Industrial Way Woodland, CA 95776 The Chairman reserves the right to limit speakers to a reasonable length of time on any agenda item, depending upon the number of people wishing to speak and the time available. Time Estimated Info/Discussion Deliberation/Action 7:00 PM 1. Call to order/roll call/Pledge of Allegiance X (Voting members: Woodland, Davis, West Sacramento, Winters, Yolo County) (Nonvoting members: Caltrans, UCD) 7:00 2. Consider Approval of Agenda for March 9, 2015 meeting X 7:00 3. Comments from public regarding matters NOT on the Agenda, but within the purview of X YCTD CONSENT CALENDAR 7:00 4a. Approve YCTD Board Minutes for Meeting of February 9, 2015 (Souza) (pp 1-5) X 7:00 4b. Approve Personnel Subcommittee Recommendation Regarding Executive Director Salary X (Chair Ledesma) (p 7) 7:00 4c. Authorize Grant Application for Clean Air Funds (Reitz) (p 9) X 7:00 4d. Authorize Actions to Accommodate Bus Fleet Needs (Bassett) (pp 11-13) X REGULAR CALENDAR 7:00 5. Board Member Reports, Announcements, Other Nominations, Presentations (Oral Reports) X 7:05 6. Oral Update from Transdev (Carmen Alba, Transdev General Manager) X 7:10 7. Consider proposed approach for addressing transportation issues associated with Day X Reporting Center and Monroe Detention Center Clients (Bassett) (pp 15-23) 7:35 8. Presentation of 2013/14 Fiscal Audit (Phillips, Brian Nash—Richardson & Company) X (p 25 & separate attachment) 7:55 9. Consider LCTOP Project: Low Income and Senior Fare Reduction Trial Project (Luken) X (pp 27-31) 8:05 10. Receive Director’s Report (Bassett, Luken, Phillips) (pp 33-37) X a. Oral Report b. Yolobus Service in Downtown Sacramento c. Minor Winters service adjustments d. Connect Card Update e. Attachments i. Ridership Reports Through January, 2015 8:10 11. Closed Session: X Public Employee Performance Evaluation (Gov. Code § 54957) Title: Executive Director 8:20 12. Public Report of Actions Taken in Closed Session X 8:20 13. Adjournment X THE NEXT MEETING OF THE YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS WILL BE APRIL 13, 2015 AT 7:00 P.M. IN THE YCTD BOARD ROOM, 350 INDUSTRIAL WAY, WOODLAND, CA 95776. The Board reserves the right to take action on all agendized items, including items under the Executive Director's Report, at any time during the meeting, except for timed public hearings. Items considered routine or non-controversial are placed on the Consent Calendar. Any Consent Calendar item can be separately addressed and discussed at the request of any member of the YCTD Board. I declare under penalty of perjury that the foregoing agenda was posted on or before Friday March 6, 2015 at the Yolo County Transportation District Office (350 Industrial Way, Woodland, California). Additionally, copies were FAXED or transmitted electronically to the Woodland, Davis, West Sacramento and Winters City Halls, as well as to the Clerk of the Board for the County of Yolo. , YCTD Secretary Terry V. Bassett, Executive Director I tem 4a YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS MEETING February 9, 2015 Yolo County Transportation District Board Room 350 Industrial Way, Woodland, CA 95776 Agenda Item 1 – Call to Order/Roll Call/Pledge of Allegiance Chair Ledesma called the meeting to order at 7:07 pm. He asked Director Denny to lead the assembly in the pledge of allegiance. The following representatives were in attendance: Davis – Lucas Frerichs (Primary) West Sacramento – Chris Ledesma (Primary) Winters – Harold Anderson (Primary) Woodland – Sean Denny (Alternate) Yolo County – Don Saylor (Primary) Caltrans District 3 – Marlon Flournoy UC Davis – Gary Sandy Staff present were Terry Bassett, YCTD Executive Director; Janice Phillips, YCTD Deputy Director Finance; Sonia Cortés, YCTD Legal Counsel and Kathy Souza, YCTD Executive Assistant. Also present were Tom Follansbee, Yolanda Hamen, Alex Garza and Marina Lopez, all from Transdev, and William Lowell, West Sacramento. Agenda Item 2 - Consider Approval of Agenda for February 9, 2015 meeting Vice Chair Anderson asked if there were any changes to the agenda. There were none. Minute Order 2015-08 Director Frerichs made the motion, seconded by Director Saylor, to approve the agenda for the February 9, 2015 meeting. Roll call resulted in: AYES: Anderson, Denny, Frerichs, Ledesma, Saylor NOES: None ABSENT: None ABSTAIN: None Agenda Item 3 – Comments from public regarding matters NOT on the Agenda, but within the purview of YCTD Mr. Lowell informed the board that Sacramento Regional Transit had recently displayed one of their new buses with 12 flip seats suitable for passengers with shopping carts needing to fit between forward facing seats. He urged Yolobus to consider such a configuration, even on existing buses. He noted that the Yolobus sign at Capitol Mall at Third Street in Sacramento was badly faded. He advised that the no right turn sign on Fifth at L Street in Sacramento was obscured by trucks parking in front of it. He had reported the matter to Regional Transit who was to look into the matter. He also suggested that the Route 45 schedule should be added to the Route 42A/42B schedule for riders’ convenience. Agenda Item 4 – Consent Calendar Ms. Souza informed the directors of an error in the minutes under consideration. Under Minute Order 2015-07, Director Sandeen should have been listed rather than Director Ledesma. Minute Order 2015-09 Director Frerichs made the motion, seconded by Director Saylor, to approve the following items on the Consent Calendar: 4a. Approve YCTD Board Minutes for Meeting of January 12, 2015 as amended to show Director Sandeen voting to approve Minute Order 2015-07 rather than Director Ledesma 1 4b. Authorize Submission of Letter of Intent to Apply for Low Carbon Transit Operations Program. Roll call resulted in: AYES: Anderson, Denny, Frerichs, Ledesma, Saylor NOES: None ABSENT: None ABSTAIN: None Agenda Item 5 - Board Member Reports, Announcements, Appointment Nominations, Presentations None reported Agenda Item 6 – Oral Update from Transdev Tom Follansbee, Operations Manager Transdev reported: • Dan Thao, Safety and Training Manager, and another trainer were in San Diego attending a week-long NTI safety training program. • February safety meetings would focus on ergonomics, special driving conditions, high visibility clothing and personal protective equipment for accident prevention. • Paratransit ridership had increased between 10 and 20 percent over 2014. In response to Director Saylor’s question of possible reasons for the increase, Mr. Follansbee responded that improved service in terms of maximizing scheduling efficiencies seemed to be resulting in increased demand. Agenda Item 7 – Authorize Execution of Flip Seat/Wheelchair Securement Contract Mr. Bassett introduced Kevin O’Brien from Complete Coach Works (CCW). He then provided an overview of the staff report informing the board only one proposal was received. Director Ledesma asked why only one bid. Mr. Bassett responded that he had attempted to gain proposals from other firms, even advertising nationally, but this was the only vendor who ultimately elected to submit a proposal. Mr. Bassett then went on to discuss the evaluation process, including a review of two wheelchair securement systems by a group made up of key YCTD and Transdev personnel (Mike Luken and three Transdev managers), the Chair of YCTD’s Citizens Advisory Committee, and a disabled rider who uses a wheelchair. Mr. O’Brien provided a brief demonstration of the Q’Pod features and stated the installation would be done on-site at Yolobus probably completing 2 buses per day. Director Denny asked what would happen to the seats being removed. Mr. Bassett responded that he would explore with CCW the possibility of moving the flip seats to replace the row immediately behind the Q’Pod to provide the flip feature desired by Mr. Lowell. Director Sandy asked if this would be a net gain or loss of seating. Mr. Bassett responded that he hoped to recover most of the four (4) seat positions lost when the forward flip seats were taken out of service. Mr. O’Brien stated that the number of seats recovered will vary by bus, depending on available space for the upgrade.
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