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Sourcebook: Environmental Compliance + Environmentally Sound Design & Management (ESDM) in Project Implementation

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Sourcebook: Environmental Compliance + Environmentally Sound Design & Management (ESDM) in Project Implementation Participants’ Sourcebook: Environmental Compliance + Environmentally Sound Design & Management (ESDM) in Project Implementation A Training Workshop for USAID/Malawi Staff & Partners Mangochi, Malawi 9-13 November 2015 Host & Sponsor USAID/Malawi Prepared under The Global Environmental Management Support Project (GEMS II), Award Number AID-OAA-M-13-00018. GEMS II Activity AF32b The Cadmus Group, Inc., prime contractor (www.cadmusgroup.com). Sun Mountain International, principal partner (www.smtn.org). DISCLAIMER The views expressed in this document do not necessarily reflect the views of the United States Agency for International Development or the United States Government. Acknowledgement cover photo: M. Kaferawanthu, Malawi. Earlier versions of some of the training materials in this sourcebook were produced by The Cadmus Group, Inc. under contract to International Resources Group for USAID/AFR/SD’s ENCAP program, EPP-I-00-03-00013-00 Task Order 11. Others were adapted from those developed (1) under the Environmental Management Capacity-Building Program of USAID/ME/TS EPIQ Task Order EPP-I-00-03- 00014-00; and (2) for the March 2009 trainings on “Environmental Management of Socioeconomic Development Programs in Post-Conflict Sierra Leone” sponsored by USAID/DCHA, USAID/Sierra Leone, and a number of implementing partners and facilitated by Sun Mountain International. AGENDA (Version date: 22 October 2015) USAID/Malawi Environmental Compliance + Environmentally Sound Design & Management in Project Implementation Workshop Sun ‘n’ Sand Holiday Resort—Mangochi, Malawi 9 – 13 November 2015 Training Objective: The overall goal of the workshop is to strengthen environmentally sound design and management of USAID- funded activities in Malawi by assuring that participants have the motivation, knowledge, and skills necessary to: (1) achieve environmental compliance in project implementation; and (2) otherwise integrate environmental considerations in activity design and management to improve overall project acceptance and sustainability. Key Activities: Day 1 Overview of Environmentally Sound Design and Management (ESDM) and skill-building in Environmental Impact Assessment (EIA). Day 2 Explain USAID Environmental Procedures and hear from partners on environmental management topics. Day 3 Review preparation of mitigation and monitoring documents; brief and complete site visits. Day 4 Small-group exercise to develop and present EMMPs; additional sector-specific collaboration. Day 5 Synthesize workshop proceedings and skill-building and consider professional and organizational next steps. Day/Time Module Objective/Content Summary Presenter/Facilitator Day 1 Overview of ESDM and skill-building in EIA 8:00 – 8:30 Participant Sign-In 8:30 – 8:45 Welcome and Opening Statements Highlight training objectives, workshop content, USAID/Malawi Mission and expected results. 8:45 – 9:30 Session 1: Workshop Objectives and Logistics; Establish workshop objectives; brief the agenda GEMS Facilitator Participant Introduction and Expectations and learning approach. Review logistics. Introduce participants; articulate expectations. 9:30 – 10:30 Session 2a: Environmentally Sound Design & Motivate the need to systematically address GEMS Facilitator Management (ESDM) as a Foundation for environmental considerations in development Environmental Compliance activities. Presentation and dialogue Understand linkage between ESDM and project success; view this process in the context of environmental compliance. 10:30 – 10:45 Break 10:45 – 11:30 Session 2b: Environmentally Sound Design & Review and discuss socio-cultural aspects of USAID/Malawi Management (ESDM) in the Malawian Context ESDM in Malawi; consider real-world examples Technical presentation and dialogue of ESDM successes and failures. 1 Day/Time Module Objective/Content Summary Presenter/Facilitator 11:30 – 12:30 Session 3: Fundamental Skills of Environmental Define key terms—baseline, impact, activity— GEMS Facilitator Impact Assessment (EIA) and learn essential classroom theory for Technical presentation and dialogue baseline characterization, impact identification & mitigation design and how they apply in the EIA framework; the EIA framework is the basis for USAID Environmental Procedures. 12:30 – 13:30 Lunch 13:30 – 14:00 Session 4a: EIA Skill-Building Exercise Receive instruction on the methodology and GEMS Facilitator Briefing objectives of the EIA skill-building exercise. Divide into small groups for the field-based exercise. 14:00 – 16:00 Session 4b: EIA Skill-Building Exercise Practice observation and assessment skills Small-group Exercise (includes return) Field visit needed to characterize the baseline situation and identify impacts/issues of concern. from 16:00 Break 16:00 – 17:00 Session 4c: EIA Skill-Building Exercise Begin to synthesize field observations and Small-group Exercise Group work and dialogue prioritize impacts/issues of concern. Discuss possible approaches for limiting adverse effects on the environment. Day 2 USAID Environmental Procedures and partner technical presentations 9:00 – 10:00 Session 4c, continued: EIA Skill-Building See preceding description. Small-group Exercise Exercise Group work and dialogue, continued 10:00 – 10:15 Break 10:15 – 11:15 Session 4d: EIA Skill-Building Exercise Small groups present and discuss findings and Small-group Exercise Presentation and discussion recommendations based on field visit. 11:15 – 12:30 Session 5: Environmental Impact Assessment Review USAID’s implementation of the EIA GEMS Facilitator and “USAID Environmental Procedures”: the process and the preparation of project Initial Environmental Examination (IEE) and environmental compliance documents; Beyond understand how these documents establish Technical presentation and dialogue environmental management criteria for USAID- funded activities. 12:30 – 13:30 Lunch 13:30 – 14:30 Session 6: Partner Technical Presentation— Brief the environmental, economic and human- USAID/Malawi Pesticide Use in USAID Activities health concerns related to pesticide use. Implementing Partner Technical presentation and dialogue Achieve a common understanding of the special environmental compliance requirements that apply to pesticide use and procurement. Review key elements of safer pesticide use, including Integrated Pest Management (IPM) and the use of Personal Protective Equipment (PPE). 14:30 – 15:15 Session 7: Partner Technical Presentation— Review the requirements and procedures USAID/Malawi WASH & Water Supply Activities involved with water quality assurance and the Implementing Partner Technical presentation and dialogue practical elements of water quality management in USAID-funded development programs. 2 Day/Time Module Objective/Content Summary Presenter/Facilitator 15:15 – 15:30 Break 15:30 – 16:15 Session 8: Partner Technical Presentation— Discuss requirements and procedures for USAID/Malawi Health Care Waste Management (HCWM) HCWM in the context of USAID programming Implementing Partner Technical presentation and dialogue and develop capacity to environmentally manage programs that directly or indirectly contribute to the generation of medical waste. 16:15 – 17:00 Session 9: Partner Technical Presentation— Understand the unique inter-relation between USAID/Malawi Fisheries Management and Malaria Control fisheries management and malaria vector Implementing Partner Interventions control efforts in Malawi. Technical presentation and dialogue Review and discuss environmental best management practices (BMPs) for both types of program. Day 3 Mitigation and monitoring and site visits 8:30 – 9:30 Session 10: Principles of Environmental Review key aspects of monitoring to ensure GEMS Facilitator Monitoring that project environmental compliance Technical presentation and dialogue requirements are met and potential adverse impacts effectively mitigated; highlight the selection of clear and cost-effective monitoring indicators. 9:30 – 10:30 Session 11: The Environmental Mitigation and Understand the EMMP concept and formats: GEMS Facilitator Monitoring Plan (EMMP) who develops them. Their role in Technical presentation and dialogue “operationalizing” key elements of USAID Environmental Procedures and establishing and maintaining project environmental compliance. Introduce key guidance: EMMP Factsheet. 10:30 – 10:45 Break 10:45 – 11:00 Session 12: Introduction to the USAID Sector Deepen familiarity with environmental GEMS Facilitator Environmental Guidelines + Similar Resources resources and tools, particularly the Sector Presentation Environmental Guidelines. 11:00 – 12:00 Session 13a: EMMP Skill-Building Exercise Orientation of the case study sites that will be GEMS Facilitators Briefing and classroom preparation visited in the field. Organize participants by small group and distribute technical resources. Technical Areas: Discuss potential adverse impacts of the case 1. Pesticide Safer Use study site activities. Review background and 2. WASH/Water Provision reference materials and discuss approach for 3. Health Care Waste Management EMMP development in small-group format. 4. Fisheries/Natural Resource Mgmt 12:00 – 13:00 Lunch 13:00 – 17:00 Session 13b: EMMP Skill-Building Exercise Build and apply the core EIA and environmental Group Participants (includes return Field visit compliance skills briefed in Days 1 to 3 via a from field) field visit and follow-up group work to: 1) synthesize field observations; and 2) develop specific mitigation and monitoring measures for the top two issues/impacts
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