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National Highways Authority of India (Ministry of Road Transport & Highways, Govt.Of India)

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National Highways Authority of India (Ministry of Road Transport & Highways, Govt.Of India) NATIONAL HIGHWAYS AUTHORITY OF INDIA (MINISTRY OF ROAD TRANSPORT & HIGHWAYS, GOVT.OF INDIA) Regional Office, Chennai SRI Tower, 3rd Floor DP-34 (SP), Industrial Estate, Guindy, Chennai – 600 032. Independent Engineer services for Package - I Four Laning of balance work and Operation and Maintenance of Tirupathi – Tiruthani – Chennai Section of NH-205 from Km.274.800 to Km.338.030 in the State of Andhra Pradesh and from Km 0.000 to Km 61.470 in the State of Tamil Nadu on Design, Build Finance, Operate and Transfer (DBFOT) Toll Basis AND Package - II For Chennai Bypass from Km 0.000 to Km 32.600 in the State of Tamil Nadu (Consultancy Package No. RO Chennai/IE/O&M/2016/Package-VI) REQUEST FOR PROPOSAL (RFP) January – 2017 NHAI-RO_Chennai RFP for IE Services CONTENTS Sr. No. Particulars Page No. 1 SECTION 1 : Information to Consultants 3-7 2 SECTION 2 : Letter of Invitation 8-27 3 SECTION 3 : Format for Submission of Firms Credentials. 28-30 4 SECTION 4 : Format for Submission of Technical Proposal. 31-41 5 SECTION 5 : Format for Submission of Financial proposal. 42-49 6 SECTION 6 : Terms of Reference. 50-65 7 SECTION 7 : Draft Form of Contract. 66-129 8 SECTION 8: Self Evaluation Sheet 130-136 IE TENDER DRAFT FINAL (NH-205) 2 NHAI-RO_Chennai RFP for IE Services REQUEST FOR PROPOSAL (RFP) SECTION-1 INFORMATION TO CONSULTANTS Sub: Independent Engineer services for Package-I - Four Laning of balance work and Operation and Maintenance of Tirupathi – Tiruthani – Chennai Section of NH- 205 from Km.274.800 to Km.338.030 in the State of Andhra Pradesh and from Km 0.000 to Km 61.470 in the State of Tamil Nadu on Design, Build Finance, Operate and Transfer (DBFOT) Toll Basis AND Package-II - For Chennai Bypass from Km 0.000 to Km 32.600 in the State of Tamil Nadu. (Consultancy Package No. RO Chennai/IE/O&M/2016/Package-VI) GENERAL:- 1. The National Highways Authority of India (NHAI) invites proposals for engaging an Independent Engineer (IE) on the basis of International Competitive Bidding for the following contract package in the State of Tamil Nadu. TABLE 1: DETAILS OF PROJECT Project Assignment S. N State NH No. Project stretch Length period (Km) (months) 1. Tamil 205 Tirupathi – Tiruthani- 126.400 36 Nadu/ Chennai (Km 274/800 Andhra to Km 338.030)in Prades Andhra Pradesh and h (Km 0.000 to Km 61.470) in Tamil Nadu Tamil Chenna For Chennai Bypass 32.600 36 Nadu i Bypass from Km 0.000 to Km 32.600 in the State of Tamil Nadu 2. Selection of IE/AE shall be as per selection procedures given in the Model Concession Agreement and general procurement methods followed in NHAI. The selected IE/AE shall be intimated to the Concessionaire/Contractor. 3. The proposal shall be submitted in English Language and all correspondence would be in the same language. 4. The Operation & Maintenance of DBFOT projects broadly include Operation and Maintenance activities of the Concessionaire for completed construction works and Projects Facilities are opened to traffic as per the Concession Agreements. IE TENDER DRAFT FINAL (NH-205) 3 NHAI-RO_Chennai RFP for IE Services 5. As per the Terms and Conditions of the Concession Agreement(s)/Contract Agreement, the Independent Engineer/Authority Engineer is broadly required to: (i) Review of the Drawings and Documents; (ii) Determine the Project Facilities Completion Schedule; (iii) Review, inspection and monitoring of Construction Works; (iv) Conducting Tests on completion of construction and issuing Completion Certificate; (v) Review, inspection and monitoring of O&M; (vi) Review, inspection and monitoring of Divestment Requirements; (vii) Determining, as required under the Agreement, the costs of any works or services and/or their reasonableness; (viii) Determining, as required under the Agreement, the period or any extension thereof, for performing any duty or obligation; (ix) Assisting the Parties in resolution of disputes; and (x) Undertaking all other duties and functions in accordance with the Concession Agreement/Contract Agreement. 6. The interested consultancy firms may download the RFP from NHAI Website. Key dates for download /view/submission/opening of bid are as below: Availability of Bid Documents (last At https://nhai.eproc.in /nhai.org date & time of sale of Bid up to 20.03.2017, 17:00 IST documents): Last date & time of submission of e- Up to 21.03.2017, 11:00 IST bids (Bid due date): Last date & time of submission of Up to 21.03.2017, 11:00 IST Bid document in physical from: The date & time of opening of bid 21.03.2017, 11:30 IST at Regional Officer, online: Tamil Nadu & Pudhucherry, Regional Office, Chennai, SRI Tower, 3rd Floor, DP- 34 (SP), Industrial Estate, Guindy, Chennai – 600 032 The Consultant who download the RFP document from the portal. Refer Procedure under e-tendering for submission of RFP through e- website will be required to pay the non- refundable fee of Rs. 5,000/- at the time of the submission of the Bid proposal. The RFP will be invited through e-tendering tendering. 7. In this document, unless the context otherwise requires, reference to a firm or consultant or bidder or applicant shall be construed as reference to any individual firm, organisation, company or their JV, reputed engineering institutions such as IITs/NITs/Deemed Universities. 8. The proposal should be submitted by consultancy firms in two parts in one envelope/package duly marked as Technical Proposal. For a given Project, Stage -1 of the Evaluation shall consider the evaluation of the Technical Proposal (i.e. Part 1). The firms scoring the qualifying marks (minimum 75%) as mentioned in RFP IE TENDER DRAFT FINAL (NH-205) 4 NHAI-RO_Chennai RFP for IE Services shall be listed in the descending order of their technical score and 5 top ranking firms shall only be considered for further evaluation provided none of them is in conflict of interest with the Concessionaire. The firms in conflict of interest shall be substituted by next ranking firm not having conflict of interest with the Concessionaire. Under stage 2, the financial proposal of such five firms as selected above shall be opened and evaluated. The weightage of Technical and Financial score shall be 80% & 20% respectively. The final selection of the firm shall be based on the highest combined score of Technical and Financial Proposal. 9. The total time period for the assignment as Independent Engineer/Authority Engineer will be for 36 months. On expiry or termination of aforesaid period, the Authority may in its discretion renew the appointment. 10. Consultants may apply either as a sole firm or forming Joint Venture with other consultants. In case of Joint Venture, the maximum number of Joint Venture partners is limited to 2 (i.e. one lead + 1 JV partners). Formulation of more than one JV with different partners for the same work is not allowed and all such proposal involving the firms shall be treated as non-responsive. 11. The Applicant whether a sole applicant or lead member with joint venture may include an Associate company also. The applicant shall submit a Memorandum of Understanding (MOU) with the Associate regarding the role and responsibilities of this Associate Company along with the proposal. Key personnel viz., Team Leader and Highway Maintenance Engineer shall be deployed necessarily by sole firm or JV partners. Upto 50% of the remaining key personnel and sub professional staff can be provided by the associate firm. 12. Consulting firms meeting the following criteria and not in conflict of interest with the Concessionaire are only eligible for applying for this assignment. Firms not meeting these criteria need not apply. (A) Eligibility criteria for sole applicant Experience of the applicant in completed projects in last S.No seven years Annual .Preparation of DPR Project Supervision/IC Turnover* (NH/SH/Equivalent) (NH/SH/Equivalent) 1. The firm should have The firm should have experience Annual prepared DPR/ of Project Supervision/IE of turnover Feasibility cum PPR (a) At least two construction (average of preparation for two projects of four/six laning** last 5 years or projects of 4/6 laning of of 30% of project length each in each of the 30% of project length or one construction project of preceding two each or one project of four/six laning** of 50% of years) of the 4/6 laning of 50% of project length and firm from project length . consultancy (b) At least for one O&M project business under DBFOT/OMT/O&M should be of four/six laning** of 50% equal to or of project length (minimum more than 50 km). Rs.2.5 Crore. IE TENDER DRAFT FINAL (NH-205) 5 NHAI-RO_Chennai RFP for IE Services * Annual Turnover should be duly certified by statutory body like Chartered Accountant or Independent Auditors who are competent to do so as recognised by the State concerned. (B) Eligibility Criteria for partners in case of JV (not more than 1 JV partner shall be allowed) Lead Partner should meet at least 75% and JV partner should meet at least 40% eligibility criteria of Annual Turnover. Lead partner and the JV partner both shall have experience of at least one project of eligible category as in para 12 (A) above. Note The weightage given for experience of a firm would depend on the role of the : firm in the respective assignments. The firm’s experience would get full credit if it was the sole firm in the respective assignment. Experience weightage for firms joining Lead partner JV partner shall be considered in the same proportion as payment has been received ** by the firm towards consultancy work in the project.
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