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Langston University MINUTES of the BOARD OF REGENTS for the OKLAHOMA AGRICULTURAL & MECHANICAL COLLEGES for the June 19, 2020 Special Board Meeting INDEX FOR THE MINUTES OF THE MEETING OF THE BOARD OF REGENTS FOR THE OKLAHOMA AGRICULTURAL AND MECHANICAL COLLEGES June 19, 2020 I. Items Pertaining to the Board of Regents for the Oklahoma A&M Colleges - Of Interest to All the Colleges Page Approval of Order of Business 1 Approval of minutes of the Regular Board Meeting held April 24, 2020 1 Approval of Special Board Meeting on May 19, 2020 1 Announcement of next Board meeting 2 Approval of future Board meeting 2 Recognition of Chairman Tucker Link 2 Attachments to this portion of the minutes 3-12 Academic Affairs, Policy and Personnel Committee Report 184 Audit, Risk Management and Compliance Review Committee Report 184 Fiscal Affairs and Plant Facilities Committee Report 184 Planning and Budgets Committee Report 184-185 Approval to make an exception to Board Policy 2.07, Uniform and Integrated Purchasing and Contracting 185 Approval to continue the employment of OSU and A&M Presidents 186 Approval to renew Master Services contract for as-needed internal audit consulting services 186 Election of Board Officers for FY 2021 187 Report by General Counsel 187 Adjournment 187 Attachment to this portion of the minutes 188 Signature Page 189 17 II. Business With the Colleges Page OKLAHOMA PANHANDLE STATE UNIVERSITY Opening Comments by President Faltyn 13 Adoption of Memorial Resolutions for Mary Ellen Riley & Patricia Tinch 13 Adoption of Retirement Resolutions for Benny Dain, Nels Peterson, & Sara Jane Richter 13 Approval of personnel actions 13 Approval of an Associate of Science-Career Technical Education Program 13-14 Approval of OPSU’s FY 2021 Budgets 14-15 Approval to enter into an agreement with Graduation Alliance 15 Approval to enter into a Law Enforcement Services Agreement with the Town of Goodwell, pending final review by Legal Counsel 15 Approval of purchase orders for FY 2021 16 OPSU Agenda 17-56 June 19, 2020 II. Business With the Colleges (continued) Page NORTHEASTERN OKLAHOMA A&M COLLEGE Opening Comments by President Kyle Stafford 57 Approval of provisional admission criteria for adult students with previous college work 57 Approval of NEO’s FY 2021 Budgets 57 Approval to expend funds according to grant/program guidelines for the following: Upward Bound Grant FY 2021 Federal Awards for Campus-Based Financial Aid Programs FY 2021 Adult Education & Family Literacy Grant 2020-2021 58 Approval to revoke a peace officer commission 58 Approval to accept a gift of real property from J&M Farms for the use of agriculture programs 58 Ratification of interim approval for an agreement with Crawford & Associates 58 Approval of clinical facility sites for Health Science Program for FY 2021 58 Approval to pay OSU for shared payroll services, prorated share of operational costs, and shared service fees for FY 2021 59 NEO Agenda 60-92 LANGSTON UNIVERSITY Opening Comments by President Smith 93 Adoption of Memorial Resolution for Dr. Mose Hooks 93 Adoption of Memorial Resolution for Juanita Goff 93 Approval of the continued employment of LU Personnel for FY 2021 93 Approval of curricular changes 93 Approval to accept USDA grant titled, “Rural to Urban Small Farms Agripreneurship Program” and to expend grant funds according to grant guidelines 94 Approval to accept USDA grant titled, "Aquaponics education: the solution for food deserts in America's Heartland" and to expend grant funds according to grant guidelines 94 Approval to accept funding for the Federal Supplemental Education Opportunity Grant and Federal Work Study for FY 2021 94 Approval of LU’s FY 2021 Budgets 94 Approval of peace officer action 94 Approval to address deficiencies & repairs to the fire alarm & fire sprinkler system, alarm panels, and extinguishers 95 Approval of FY 2021 purchase orders 95 Ratification of interim approval to amend engagement with BKD CPA & Advisors 95 Approval to implement a new mandatory fee for laundry services through Residential Life & Housing Services 95 LU Agenda 96-141 CONNORS STATE COLLEGE Opening Comments by President Ramming 142 Approval of FY 2021 CSC Institutional Organizational Chart 142 -ii- June 19, 2020 II. Business With the Colleges (continued) Page CONNORS STATE COLLEGE (continued) Approval of the position description and to begin a search for the Vice President for Academic Affairs 142 Approval of CSC’s FY 2021 Budgets 143 Approval to develop clinical affiliation agreements for FY 2021 143 Approval for FY 2021 purchase orders over $75,000 143 CSC Agenda 144-157 OKLAHOMA STATE UNIVERSITY Opening Comments by President Hargis 158 Adoption of Memorial Resolution for George E. Hedrick III 158 Adoption of Memorial Resolution for William W. Rambo 158 Adoption of Memorial Resolution for Kenneth D. Sandvold 158 Approval to adopt a resolution excluding Board of Regents Members from access to classified Department of Defense Information 158 Policy and Operational Procedures and Academic Affairs Approval of personnel actions 159 Approval of curricular changes 159 Administration and Finance Approval of FY 2021 Budget Materials and Executive Summary 160 Approval of Executive Summaries 161 Approval of Tuition and Mandatory Fee Requests 161 Approval of peace officer actions 161 Approval to grant utility easement to Oklahoma Gas and Electric 161 Approval to accept a gift of real property and enter into agreements 161 Approval of agreements to transfer the International Ground Source Heat Pump Association to the Geothermal Exchange Organization 161 Approval to remove the name “Murray” from buildings on campus 162 Approval to enter into an interim funding agreement with the OSU Foundation 163 Approval to execute a contract for development services with the OSU Foundation 163 Approval to execute a contract for management services with the OSU Alumni Association 163 Approval to execute a Memorandum of Understanding with the OSU Alumni Association 163 Approval to renew an interim funding agreement with the OSU Foundation 163 Approval to enter into a license agreement with the City of Tulsa (OSU-CHS) 163 Approval to begin the selection process for on-call consultants to provide as-needed services to the University System and institutions governed by the Board 163 Approval to increase the budget for the design and construction of the Transportation Operation and Maintenance Facility 164 Approval of the budget for construction of University House 164 Approval of sole source & special request purchasing items 165 Approval of revolving & appropriated funds purchasing items 165 -iii- June 19, 2020 II. Business With the Colleges (continued) Page OKLAHOMA STATE UNIVERSITY (continued) Approval of auxiliary enterprises purchasing items 165 Approval of plant funds purchasing items 165 Attachments to this portion of the minutes 166-171 III. PUBLIC COMMENTS Comments by Mr. Andy Lester and Ms. Destinee Adams 172 Attachments to this portion of the minutes 173-183 -iv- MINUTES OF THE SPECIAL MEETING OF THE BOARD OF REGENTS FOR THE OKLAHOMA AGRICULTURAL AND MECHANICAL COLLEGES JUNE 19, 2020 Notice of this meeting was filed with the Oklahoma Secretary of State on June 11, 2020. The Board of Regents for the Oklahoma Agricultural and Mechanical Colleges met online via Zoom videoconference on June 19, 2020. Board members in attendance: Mr. Tucker Link, Chairman; Mr. Rick Davis, Vice Chairman; Mr. Calvin Anthony; Mrs. Blayne Arthur; Mr. Douglas Burns; Mr. Jarold Callahan; Mr. Joe Hall; and Dr. Trudy Milner. Absent: Mr. Jimmy Harrel. Others in attendance: Mr. Jason Ramsey, Chief Executive Officer; Ms. Jessica Russell, Director of Public Policy; Mr. Steve Stephens, General Counsel; Ms. Michelle Finley, Chief Audit Executive; Ms. Kyla Eldridge, Executive Assistant to the CEO; Ms. Nicole Nixon, Administrative Associate; and Ms. Shyanne Mikles, Administrative Associate. Chairman Link noted that due to the online nature of this meeting, the roll will be called in order to affirm the presence of a quorum. Ms. Eldridge called roll and Chairman Link affirmed there was a quorum. The meeting was called to order at approximately 10:03 a.m. I. BOARD OF REGENTS’ BUSINESS A. Approval of Order of Business (The Order of Business and Agenda are collectively identified as ATTACHMENT A and attached to this portion of the minutes.) Regent Burns moved and Regent Hall seconded to approve the Order of Business. Those voting aye: Board Members Anthony, Arthur, Burns, Callahan, Davis, Hall, Link, and Milner. No: None. Abstentions: None. Absent: Harrel. The motion carried. B. Approval of minutes of Regular Board Meeting held April 24, 2020 C. Approval of minutes of Special Board Meeting held May 19, 2020 Regent Anthony moved and Regent Callahan seconded to approve Items B and C on the Board Agenda. Those voting aye: Board Members Anthony, Arthur, Burns, Callahan, Davis, Hall, Link, and Milner. No: None. Abstentions: None. Absent: Harrel. The motion carried. 1 Board of Regents’ Business - 2 June 19, 2020 D. Announcement of Next Board Meeting E. Approval of Regular Board Meeting to be held on October 23, 2020, in the Council Room, 412 Student Union, Oklahoma State University, Stillwater, Oklahoma Chairman Link announced that the next Board meeting will be held on September 11, 2020, in the Multipurpose Room, 142 School of Physical Therapy, Langston University, Langston, Oklahoma, and the October 23, 2020 Board meeting will be held in the Council Room, 412 Student Union, Oklahoma State University, Stillwater, Oklahoma. He noted that there was a typographical error incorrectly listing the locations on the initially posted Board Agenda, which had been clarified on the final posted agenda (ATTACHMENT A). Chairman Link said these meetings and their locations were previously approved by the Board, so no further action was needed at this meeting. F. Recognition of Chairman Tucker Link Regent Davis expressed appreciation on behalf of the Board to Chairman Link for his year of service as Chairman.
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