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C:\Agenda\060904\Front Section Agenda MEETING PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT REGULAR ADMINISTRATIVE SERVICE CENTER 9050 Viscount Board of Trustees Room - #A200 El Paso, Texas 79935 DATE: June 9, 2004 5:00 p.m. 1.0 General Functions 1.1 Call to Order Present 1.2 Roll Call Not Present Motion 1.3 Approval of Minutes: Exhibit 1.3 Second Ayes Regular - May 12, 2004 Pages 1-15 Nays Abstain The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes. 1.4 Welcome to Guests and Staff Members 1.5 Open Forum 1.6 Presentations by Individuals, Groups, and Organizations: 1.6.1 Dr. Richard M. Rhodes, College President, will recognize employees who are retiring from the college district. 1.6.2 Dr. Barry Benedict (dean, Engineering Department at the University of Texas at El Paso (UTEP)) and Dr. Roberto Osegueda (associate dean, Engineering Department at UTEP) will discuss the preparation and success of EPCC Engineering students to transfer into the UTEP Engineering program. In addition, they will discuss the transferability of engineering courses from EPCC to UTEP. 1.6.3 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association. 1.7 Communications: None 1.8 Board of Trustees Business Motion 1.8.1 The Board of Trustees will conduct the No Exhibit Second Official Swearing-In and administering of the Ayes Oath of Office to Board Members in Districts Nays 1 and 7. Abstain Motion 1.8.2 The Board of Trustees will conduct elections No Exhibit Second for the positions of Chair, Vice-Chair, and Ayes Secretary of the Board of Trustees. Nays Abstain Motion 1.8.3 The Board of Trustees will deliberate on the Exhibit 1.8.3 Second sale of the following property by the College Ayes and other taxing entities in the amount of Page 16 Nays $16,000.00: Abstain Lots 55 and 56, Block B, Bassett Addition, an Addition to the City of El Paso, being more particularly described in Volume 178, Page 416, Deed Records of El Paso County, Texas. (PID #B202-999-000B-7600) Resource Persons: Richard M. Rhodes Edward Dunbar Motion 1.8.4 The Board of Trustees will deliberate on No Exhibit Second declaring certain property as excess and Ayes surplus, and pursuant to the Texas Local Nays Government Code, sell such property. The Abstain legal description of which is: Lots 15, 16, 17, 18, and 19, Block 7 of Sunset Heights, an Addition to the City of El Paso. The location of the property is at the Southeast corner of Terrace and Nevada Streets, El Paso, Texas 79902. Resource Person: Edward Dunbar Agenda Regular June 9, 2004 Page 2 1.8.5 Requests for Reports and/or Items of Information of Interest to Members of the Board of Trustees. 1.9 Board Reports 1.9.1 Treasurer’s Report Exhibit 1.9.1 May 31, 2004 Pages 17-43 No Action is Necessary. 1.9.2 Ms. Josette Shaughnessy (associate vice No Exhibit president, Budget and Financial Services) will present the results of operations from the third quarter of fiscal year 2004. 1.9.3 President's Report 1.9.3.1 As part of the President's Report, No Exhibit Mr. Fernando Flores (comptroller) and Ms. Linda Gonzalez-Hensgen (director, Student Financial Services) will make a presentation regarding the implementation of the EPCC Student Banking Card. 1.9.3.2 Dr. Rhodes will update the Board of Trustees and audience on activities that have recently transpired within the college. Motion 1.10 Consent Docket Second Ayes Nays Abstain 2.0 Administration - None Agenda Regular June 9, 2004 Page 3 3.0 PERSONNEL Motion 3.1 Full-Time Institutionally-Funded Actions Exhibit 3.1 Second Ayes Pages 44-46 Nays Abstain Motion 3.2 Full-Time Externally Funded Actions Exhibit 3.2 Second Ayes Page 47 Nays Abstain Motion 3.3 Information Items Exhibit 3.3 Second (No Action Required) Ayes Page 48 Nays Abstain Agenda Regular June 09, 2004 Page 4 4.0 FINANCIAL SERVICES Motion 4.1 Consideration and deliberation on the approval of Exhibit 4.1 Second a donation to the Ysleta Independent School Ayes District with an estimated value of $75.00. Pages 49 Nays Abstain Note: El Paso Community College will donate one personal computer to the Ysleta Independent School District (YISD) from its surplus property computer equipment pool. Resource Person: Saul Candelas Motion 4.2 Consideration and deliberation on the approval Exhibit 4.2 Second for increasing the tuition rate for resident and Ayes non-resident credit students of the El Paso County Pages 50 Nays Community College District. Abstain Note: To increase the tuition rate for resident and non-resident credit students of the El Paso County Community College District by seven percent (7%) effective with the Spring 2005 semester. Resource Person: Ernst Roberts Agenda Regular June 09, 2004 Page 5 5.0 PHYSICAL FACILITIES Motion 5.1 Consideration and deliberation on the approval of Exhibit 5.1 Second an interlocal agreement with El Paso Community Ayes College, Canutillo High School and the City of El Page 51 Nays Paso, TX for construction of a road between both Abstain institutions in the amount of $425,000. Note: Due to the City’s proposal to establish a Westside Sports Complex (“the Complex”) on a parcel immediately west of the property owned and occupied by El Paso Community College additional funding to upgrade the roadway to meet city specifications is required. Once the road is dedicated to the City of El Paso, the city will be responsible for maintenance, safety and security of the roadway. Funding will be provided by the College’s Plant Fund. Resource Person: Tim Nugent Motion 5.2 Consideration and deliberation on the approval to Exhibit 5.2 Second purchase a fire suppression system for installment Ayes at the Administrative Service Center in an amount Pages 52-54 Nays of $84,806. Abstain Note: To obtain Board approval to install a clean agent system “Inergen” at the main computer and communication rooms. Funding is provided by the Unexpended Plant Fund. Resource Person: Tim Nugent Agenda Regular June 09, 2004 Page 6 5.0 PHYSICAL FACILITIES Motion 5.3 Consideration and deliberation on the approval of Exhibit 5.3 Second the Board to contract Basic Industries, Inc. for Ayes renovation services at the Rio Grande Campus in Pages 55-57 Nays the amount of $59,987. Abstain Note: The old chemistry/biology laboratories need to be renovated to accommodate additional classrooms and offices at the Rio Grande Campus. The amount stated on this abstract includes labor and materials for the renovation work excluding electrical and mechanical work that will be executed by current contract vendors. Funding is provided by Plant Funds. Resource Person: Tim Nugent Motion 5.4 Consideration and deliberation on the approval of Exhibit 5.4 Second expenditures exceeding $25,000 for temporary Ayes personnel services with RM Personnel. Page 58 Nays Abstain Note: To increase an open purchase order from $75,000 to $105,000 ($30,000 increase) for temporary services to cover expenditures through August 31, 2004. Funding is provided by the Operation Grounds account. Resource Person: Tim Nugent Agenda Regular June 09, 2004 Page 7 6.0 CURRICULUM AND INSTRUCTION Motion 6.1 Consideration and deliberation on the approval of Exhibit 6.1 Second the purchase of computers and printers in an Ayes amount of $407,694. Pages 59-60 Nays Abstain Note: Approval to purchase computers and printers to provide updated equipment to existing full-time faculty and new full-time faculty. Funding is provided by the Instructional Equipment Fund. Resource Person: Dennis Brown Motion 6.2 Consideration and deliberation on the acceptance Exhibit 6.2 Second of a donation of a microscope to the Medical Ayes Laboratory Technology Program by Dr. Joe Page 61 Nays McGee in the estimated value of $1,500. Abstain Note: The donated 5-objective American Optical microscope will be an essential tool in the medical laboratory. Resource Person: Dennis Brown Agenda Regular June 09, 2004 Page 8 7.0 STUDENT SERVICES Motion 7.1 Consideration and deliberation on the approval of Exhibit 7.1 Second Continuing Education Tuition Rates. Ayes Pages 62-63 Nays Note: As new courses are brought in the inventory, Abstain the Board of Trustees approves the associated tuition rates. Also, changes in curriculum and costs associated with old programs require revisions to course rates. Resource Person: Tim Nugent Motion 7.2 Consideration and deliberation on the acceptance Exhibit 7.2 Second of a donation in the amount of $10,044.57. Ayes Page 64 Nays Note: Acceptance of a check in the amount of Abstain $10,044.57 for pecuniary bequest provided under the Last Will and Testament of Florence B. Horwitz. Resource Person: Tim Nugent Motion 7.3 Consideration and deliberation on the acceptance Exhibit 7.3 Second of the donation of four Compaq Deskpro PCs by Ayes National Evaluation Systems, Inc. to the Testing Page 65 Nays Center of El Paso County Community College Abstain District in the estimated amount of $400. Note: Donation of four Compaq Deskpro PC’s for the Testing Center of El Paso Community College to benefit students and staff by providing additional departmental technology for provision of testing services. Resource Person: Tim Nugent Agenda Regular June 09, 2004 Page 9 8.0 COMMUNITY SERVICES Motion 8.0 Community Service - None Second Ayes Nays Abstain Motion 9.0 Unfinished Business Second Ayes Nays Abstain Motion 10.0 Adjournment Second Ayes Nays Abstain Agenda Regular June 09, 2004 Page 10 MINUTES PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT REGULAR ADMINISTRATIVE SERVICE CENTER 9050 Viscount Board of Trustees Room - #A200 El Paso, Texas 79935 DATE: May 12, 2004 5:00 p.m.
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