MEETING
PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
REGULAR
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ADMINISTRATIVE SERVICE CENTER
Solis
Uxer 9050 Viscount Blvd.
N. N. Board of Trustees Room - #A200 El Paso, Texas 79925
DATE: August 23, 2017 5:30 p.m.
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent
1.0 GENERAL FUNCTIONS
1.1 Call to Order
Present 1.2 Roll Call Not Present
1.3 The Board of Trustees may conduct an executive or closed session pursuant to the Chapter 551 of the Texas Government Code for one or more of the following reasons:
(1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. Any vote regarding these items shall be taken in open session.
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Solis
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. John E. Uxer E. . John
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. Mr Docket Consent
Motion 1.4 Approval of Minutes Exhibit 1.4 Second
Ayes February 27, 2017 – Facilities & Finance Committee Pages 1-3 Nays Abstain April 12, 2017 – Special Meeting – Budget Workshop Pages 4-5
June 28, 2017 – Facilities & Finance Committee Pages 6-8
July 26, 2017 – Special Meeting – Budget Workshop Pages 9-10
July 26, 2017 – Regular Meeting Pages 11-25
August 10, 2017 – Special Meeting Pages 26-28
The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes.
1.5 Welcome to Guests and Staff Members
1.6 Open Forum
The El Paso Community College By-laws limit individual presentations for any individual to three minutes – Section 1.6031.
Agenda Regular August 23, 2017 Page 2
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Mr. Art Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent
1.7 Presentations by Individuals, Groups, and Organizations:
1.7.1 Dr. William Serrata, (College President), will recognize individuals who have retired from the College District.
1.7.2 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association.
1.8 Communications: None
1.9 Board of Trustees Business
Motion 1.9.1 The Board of Trustees will deliberate on agreeing to a Exhibit 1.9.1 Second minor boundary modification application to Foreign
Ayes Trade Zone No. 68 to include a distribution facility of Page 29 Nays Abstain Gamer Logistics and to delete an identified site which is no longer suitable for use in Foreign Trade Zone No. 68.
Note: This application will allow Gamer Logistics to utilize the FTZ to improve their international competitiveness in the region, while helping the growth of international trade in El Paso County.
Motion 1.9.2 The Board of Trustees will deliberate on a No Exhibit Second Memorandum of Understanding with the Mexican Ayes American Cultural Institute (MACI). Nays Abstain
Agenda Regular August 23, 2017 Page 3
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Solis
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Mr. Art Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent
1.10 Board Reports
1.10.1 Treasurer’s Report Exhibit 1.10.1
July 31, 2017 Pages 30-56
No action is necessary.
1.10.2 President’s Report
1.10.2.1 Dr. Serrata will update the Board of Trustees and audience on recent events that have transpired at the College.
Motion 1.11 Consent Docket Second Ayes Nays Abstain
Motion 2.0 ADMINISTRATION - NONE Second Ayes Nays Abstain
Agenda Regular August 23, 2017 Page 4
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r. John E. Uxer E. r. John 3.0 PERSONNEL
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 3.1 Full-Time Institutionally-Funded Actions Exhibit 3.1 Second
Ayes Pages 57-62 Nays Abstain
Motion 3.2 Full-Time Externally Funded Actions Exhibit 3.2 Second
Ayes Page 63 Nays Abstain
Motion 3.3 Appointment of new Tenured Faculty, reappointment of Exhibit 3.3 Second continuing Probationary Faculty and authorization for the
Ayes President to enter into written employment contracts and Pages 64-66 Nays Abstain contract addenda for the 2017-2018 academic year with Tenured and Probationary Faculty members.
Agenda Regular August 23, 2017 Page 5
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r. John E. Uxer E. r. John 3.0 PERSONNEL
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 3.4 Reappointment of continuing regular Classified Staff, Exhibit 3.4 Second Professional Support, and Administrative Staff and
Ayes authorization for the President to enter into written Pages 67-80 Nays Abstain employment contracts and contract addenda effective September 1, 2017 with the employees listed.
Motion 3.5 Authorization for the President to employ part-time No Exhibit Second faculty and staff for the 2017-2018 fiscal year. Ayes Nays Abstain
Motion 3.6 Consideration and deliberation on the salary increases for No Exhibit Second the College employees for the 2017-2018 fiscal year.
Ayes Nays Abstain
Agenda Regular August 23, 2017 Page 6
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r. John E. Uxer E. r. John 3.0 PERSONNEL
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 3.7 Information Items Exhibit 3.7 Second
Ayes (no action required) Pages 81-82 Nays Abstain
Agenda Regular August 23, 2017 Page 7
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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 4.1 Consideration and deliberation on the approval of a Exhibit 4.1 Second three-year (3) contract with Transtelco, Inc. for internet
Ayes Pages 83-86 Nays services at each El Paso County Community College Abstain District campus in the amount not to exceed $989,880 (over a six-year (6) period).
Note: Requesting approval of a three-year (3) contract with Transtelco, Inc. to provide dedicated high-speed internet service at each of the El Paso County Community College District campuses for administrative and academic support. Funding is provided by the Information Technology Telephone Utility account.
Resource Person: Jenny Girón
Motion 4.2 Consideration and deliberation on the approval of a Exhibit 4.2 Second license agreement with JourneyEd.com, Inc. for Adobe
Ayes Pages 87-90 Nays Creative Cloud™ in the amount not to exceed $703,308. Abstain Note: Requesting approval to purchase a license agreement based on employee FTE count for Adobe Creative Cloud™. The contract is for a period of three (3) years paid annually, with an option to renew on an annual basis for an additional three (3) years, for a potential maximum contract term of six (6) years. Renewals are based upon satisfactory vendor performance and administrative approval. Funding is provided by the Information Technology Software Maintenance account.
Resource Person: Jenny Girón
Agenda Regular August 23, 2017 Page 8
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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 4.3 Consideration and deliberation on the approval of Exhibit 4.3 Second contracts with several purchasing cooperative-awarded
Ayes Page 91 Nays vendors for the district-wide purchase of office products Abstain in the amount not to exceed $700,000 (estimated total annual aggregate amount).
Note: Requesting approval of contracts for the period of September 1, 2017 – August 31, 2018. Funding is provided by each individual College department’s budget.
Resource Person: Josette Shaughnessy
Motion 4.4 Consideration and deliberation on the approval of a Exhibit 4.4 Second contract award to USI Southwest, Inc. for commercial
Ayes Pages 92-95 Nays property, automobile, crime, general liability, Abstain educator’s legal liability, and cyber security insurance in the amount not to exceed $534,606.
Note: Requesting approval of a one-year contract award for the period of September 1, 2017 through August 31, 2018. Funding is provided by the Insurance Property account.
Resource Person: Josette Shaughnessy
Agenda Regular August 23, 2017 Page 9
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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 4.5 Consideration and deliberation on the renewal of a two- Exhibit 4.5 Second year (2) software maintenance support contract with
Ayes Pages 96-98 Nays Ellucian Higher Education for the Banner Enterprise Abstain Resource Planning (ERP) system in the amount of $456,506 ($228,253 per year).
Note: Requesting approval to renew a two-year (2) software maintenance support contract. Banner is a suite of student and administrative software applications specifically for higher education institutions. The Ellucian Banner software renewal maintenance is administered by Texas A&M University-Corpus Christi and is part of an inter-local agreement with the Texas Connection Consortium (TCC). Funding is provided by the Software Maintenance account.
Resource Person: Jenny Girón
Motion 4.6 Consideration and deliberation on the approval to enter Exhibit 4.6 Second into a software and service agreement with Texas A&M
Ayes Pages 99-101 Nays University for Ellucian Degree Works in the amount not Abstain to exceed $243,870.
Note: Degree Works is an integrated add-on to the existing Banner Student module and is an advising and degree audit software solution. Degree Works provides user-friendly, web-based academic advising, degree audit, and transfer articulation tools to help students and advisors align the College’s curriculum requirements. Funding is provided by the Software Maintenance account.
Resource Persons: Raul Lerma Jenny Girón
Agenda Regular August 23, 2017 Page 10
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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 4.7 Consideration and deliberation on the approval to Exhibit 4.7 Second award contracts for advertising to various TV stations
Ayes Pages 102-114 Nays for fiscal year 2017-2018 in the amount not to exceed Abstain $180,000 in the annual aggregate.
Note: Requesting approval to award contracts for College advertising to various TV stations for fiscal year 2017- 2018. Funding is provided by the Marketing & Community Relations budget and other College departments.
Resource Person: Keri Moe
Motion 4.8 Consideration and deliberation on the approval of Exhibit 4.8 Second expenditures for district-wide advertising services with
Ayes Pages 115-123 Nays several publication vendors for fiscal year 2017-1018 in Abstain the amount not to exceed $150,000 in the annual aggregate.
Note: Requesting approval for expenditures for district- wide advertising with several publication vendors for fiscal year 2017-2018. Funding is provided by each individual department budget.
Resource Person: Keri Moe
Agenda Regular August 23, 2017 Page 11
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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 4.9 Consideration and deliberation on the approval to Exhibit 4.9 Second purchase copy paper from Xpedx LLC, a Veritiv
Ayes Page 124 Nays Company, for the Instructional Service Centers and Abstain Academic Computing Services Labs for fiscal year 2017-2018 in the amount not to exceed $140,000.
Note: Requesting approval to purchase copy paper for each one of the five (5) Instructional Service Centers (ISCs) and the six (6) Academic Computing Services (ACS) Labs for fiscal year 2017-2018. Funding is provided by the Instructional Service Centers and Academic Computing Services Labs operating budgets.
Resource Persons: Jenny Girón Josette Shaughnessy
Motion 4.10 Consideration and deliberation on the approval to Exhibit 4.10 Second award contracts for advertising to various radio stations
Ayes Pages 125-133 Nays for fiscal year 2017-2018 in the amount not to exceed Abstain $135,000 (annual aggregate).
Note: Requesting approval to award contracts for College advertising to various radio stations for fiscal year 2017- 2018. Funding is provided by the Marketing & Community Relations budget and other College departments.
Resource Person: Keri Moe
Agenda Regular August 23, 2017 Page 12
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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 4.11 Consideration and deliberation on the affirmation of Exhibit 4.11 Second funds expended and the approval of additional funds
Ayes Page 134 Nays related to an existing contract with Xerox Corporation Abstain in the amount not to exceed $130,000.
Note: Requesting approval of an affirmation of funds expended and the approval of additional monies for an existing contract with Xerox Corporation for the lease of a multi-function digital imaging production printer for the Valle Verde Instructional Services Center (ISC). Funding is provided by the operating budget of the Valle Verde Instructional Service Center.
Resource Person: Josette Shaughnessy
Motion 4.12 Consideration and deliberation on the approval to Exhibit 4.12 Second award contracts for outdoor advertising for fiscal year
Ayes Pages 135-140 Nays 2017-2018 in the amount not to exceed $100,000 (annual Abstain aggregate).
Note: Requesting approval to award contracts for outdoor advertising to Clear Channel Outdoor and Lamar, Inc. for fiscal year 2017-2018. Funding is provided by the Marketing & Community Relations budget and other College departments.
Resource Person: Keri Moe
Agenda Regular August 23, 2017 Page 13
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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 4.13 Consideration and deliberation on the approval of a Exhibit 4.13 Second contract extension with PeopleAdmin, Inc. to continue
Ayes Page 141 Nays to provide a recruitment, position and performance Abstain management web-based software solution in the amount of $85,598.
Note: Requesting approval to extend the contract for up to twelve (12) months from September 1, 2017 to August 31, 2018 with PeopleAdmin, Inc., the College’s web-based, applicant tracking and performance appraisal system. Funding is provided by the Information Technology Software Maintenance account.
Resource Persons: Josette Shaughnessy Jenny Girón
Motion 4.14 Consideration and deliberation on the approval of a Exhibit 4.14 Second contract renewal with Innovative Interfaces, Inc. for the
Ayes Pages 142-144 Nays annual maintenance of the College’s library system in Abstain the amount of $64,295.
Note: Requesting approval to renew the contract for the annual maintenance of the College’s library system. Funding is provided by the Software Maintenance account.
Resource Person: Jenny Girón
Agenda Regular August 23, 2017 Page 14
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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 4.15 Consideration and deliberation on the acceptance of the Exhibit 4.15 Second 2017 Certified Appraisal Roll prepared by the Central
Ayes Pages 145-148 Nays Appraisal District. Abstain Note: To accept the Certified Appraisal Roll for El Paso County Community College District as prepared by the Central Appraisal District for the 2017 tax year.
Resource Person: Josette Shaughnessy
Motion 4.16 Consideration and deliberation on the adoption of the Exhibit 4.16 Second 2017-2018 Operating Budget.
Ayes Page 149 Nays Abstain Note: To adopt the 2017-2018 fiscal year Operating Budget for the El Paso County Community College District.
Resource Person: Josette Shaughnessy
Agenda Regular August 23, 2017 Page 15
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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 4.17 Consideration and deliberation on the adoption of the Exhibit 4.17 Second 2017-2018 Auxiliary Fund Budget.
Ayes Pages 150-151 Nays Abstain Note: To adopt the Auxiliary Fund Budget for 2017-2018 fiscal year.
Resource Person: Josette Shaughnessy
Motion 4.18 Consideration and deliberation on a proposal to Exhibit 4.18 Second increase the effective tax rate by six percent (6%) for the
Ayes Pages 152-153 Nays 2017-2018 fiscal year. Abstain Note: Proposal by the Board of Trustees to increase the Effective Tax Rate of $.0136190 by six percent (6%) for fiscal year 2017-2018.
Resource Person: Josette Shaughnessy
Agenda Regular August 23, 2017 Page 16
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Olivas Graham Olivas
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r. John E. Uxer E. r. John 5.0 PHYSICAL FACILITIES
Mr. Art Fierro Mr. Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 5.1 Consideration and deliberation on the approval of Exhibit 5.1 Second expenditures with various vendors to purchase building
Ayes Pages 154-157 Nays materials, supplies and/or services as needed for the Abstain District for fiscal year 2017-2018
Note: To authorize expenditures from September 1, 2017 through August 31, 2018 in an amount not to exceed as indicated. Funding is provided by the approved budgets for each construction project allocated in the Plant Funds.
Resource Person: Josette Shaughnessy
Agenda Regular August 23, 2017 Page 17
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Bonnie Soria Najera Soria Bonnie
r. John E. Uxer E. r. John 6.0 CURRICULUM AND INSTRUCTION
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 6.1 Consideration and deliberation on the acceptance of a grant Exhibit 6.1 Second award from the Texas Higher Education Coordinating
Ayes Board under the Carl D. Perkins Basic Grant for Career Page 158 Nays Abstain and Technology Education funding for fiscal year 2017- 2018 in the amount of $678,462.
Note: To accept a grant award to provide program improvement, innovation, and student support services for students in career/technical education with particular emphasis on the recruitment and retention of students who might otherwise not have an opportunity to participate in higher education.
Resource Persons: Steven Smith Raul Lerma
Motion 6.2 Consideration and deliberation on the acceptance of a grant Exhibit 6.2 Second award from the Texas Higher Education Coordinating
Ayes Board in the amount of $48,228. Page 159 Nays Abstain Note: To accept a grant award to provide 18 scholarships to academically deserving students in the Science, Technology, Engineering, Math and Health program.
Resource Person: Steven Smith
Agenda Regular August 23, 2017 Page 18
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Bonnie Soria Najera Soria Bonnie
r. John E. Uxer E. r. John 6.0 CURRICULUM AND INSTRUCTION
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 6.3 Consideration and deliberation on the approval of the Exhibit 6.3 Second restated and amended Northwest Early College High
Ayes School Interlocal Agreement. Page 160 Nays Abstain Note: To request approval from El Paso County Community College District Board of Trustees for the restated and amended Northwest Early College High School Interlocal Agreement between the El Paso County Community College District and the Canutillo Independent School District.
Resource Person: Steven Smith
Agenda Regular August 23, 2017 Page 19
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r. John E. Uxer E. r. John 7.0 STUDENT SERVICES
Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 7.1 Consideration and deliberation on the approval of Exhibit 7.1 Second Continuing Education tuition rates for new courses.
Ayes Pages 161-163 Nays Abstain Note: To approve the tuition rates for new CE courses. As new courses are brought into the inventory, the Board of Trustees approves the associated tuition rates.
Resource Person: Steven Smith
Motion 7.2 Consideration and deliberation on the approval of Exhibit 7.2 Second Continuing Education tuition rates for revised courses.
Ayes Pages 164-165 Nays Abstain Note: The Workforce and Continuing Education Department is requesting approval for changes in tuition. The comments column provides justification for each of the revised courses.
Resource Person: Steven Smith
Agenda Regular August 23, 2017 Page 20
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r. John E. Uxer E. r. John 7.0 STUDENT SERVICES
Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 7.3 Consideration and deliberation on the approval of a Exhibit 7.3 Second proposed resolution to request grant funding from the
Ayes Texas Governor’s Office to purchase active shooter rifle- Pages 166-167 Nays Abstain resistant vests.
Note: The resolution will allow the College to request grant funding from the Texas Governor’s Office, Criminal Justice Division, for the Police Department to equip 42 Police Officers in response to Texas Senate Bill 12 passed during the 85th Legislature Regular Session and signed into law by Governor Abbott on May 27, 2017.
Resource Person: Raul Lerma
Agenda Regular August 23, 2017 Page 21
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s. Bonnie Soria Najera Soria s. Bonnie Uxer E. r. John 8.0 COMMUNITY SERVICES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian M Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 8.0 COMMUNITY SERVICES - NONE Second Ayes Nays Abstain
Motion 9.0 UNFINISHED BUSINESS Second Ayes Nays Abstain
Motion 10.0 ADJOURNMENT Second Ayes Nays Abstain
Agenda Regular August 23, 2017 Page 22 EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES MINUTES
February 27, 2017 Special
REGULAR August 23, 2017 Exhibit 1.4
El Paso Community College Board of Trustees Facilities & Finance Committee MINUTES Administrative Service Center President’s Conference Room – A137 February 27, 2017 – 4:00 p.m.
At any time during the meeting, the Board of Trustees may conduct an executive or closed session pursuant to Chapter 551 of the Texas Government Code for one or more of the following reasons: (1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. Any vote regarding these items shall be taken in open session.
1) Call to Order – The meeting was called to order by Board Chair Art Fierro at 4:05 p.m.
2) Roll Call – All members of the Board of Trustees were in attendance, with the exception of Board Vice Chair Brian Haggerty who was not present. Trustee Carmen Olivas Graham arrived at 4:12 p.m.
3) Public Comment – (The El Paso Community College By-laws limit individual presentations for any individual to three minutes – Section 1.6031.) - None
4) Discussion Items
a) Mr. Richard Long (Program Manager, ECM) will provide an update briefing on the progress of the Combined Fee Revenue Improvement Bonds, Series 2016 program. Briefing items will include, but are not limited to: Programming Phase, Campus Building Site Selection, Disposition of Student Services space and Wage Rates.
Mr. Long reviewed the completed activities of the programming phase, which included the kick off meetings and first charrettes for the Valle Verde Campus, the Valle Verde Workforce, the Northwest Campus, the Transmoutain Campus, and the Rio Grande Performance Arts projects. Also included were the kick off meetings and the first and second charrettes for the Mission del Paso and Rio Grande projects.
Mr. Long also reviewed the current activities of the programming phase, which included the dates for the second charrettes for the following projects: Valle Verde (February 27-28); Northwest (March 2- 3); Transmountain (March 1); Valle Verde Workforce (March 9); and the Rio Grande Mt. Sinai Performance Arts (March 6). Mr. Long also reported that the site surveys are in progress and have a completion date of March 3, 2017. The pre-submittal meeting date for the geotechnical RFQ is scheduled for February 27, 2017.
Mr. Long also reviewed the preliminary programming phase for the Mission del Paso and Valle Verde Workforce projects, which included the charrette notes.
Minutes Facilities and Finance Committee February 27, 2017 Page 1
5) Action Items
a) Mr. Long will discuss the site location options for the Mission del Paso campus. The Board of Trustees may deliberate on the approval of the site location, as requested by ECM (Project Manager).
Motion was made by Mr. Fierro and seconded by Dr. Graham to approve the request to authorize ECM and EPCC staff to direct the Architects to proceed with the design of the EPCC Master Plan 2016 Bond program on the recommended Site A at the Mission del Paso Campus. Motion to approve passed.
b) The Board of Trustees may deliberate on entering into fee negotiations and contract execution for adaptive reuse architectural services to relocate Student Services from the Mt. Sinai Building to the Stanton Building.
Motion was made by Mr. Fierro and seconded by Dr. Graham to table the item. Motion to table the item was approved.
6) Unfinished Business – Mr. Fierro announced that Ms. Pam Payne will provide options to the Board of Trustees regarding dates for the next meeting.
7) Adjournment – Motion to adjourn was made by Mrs. Robles and seconded by Dr. Graham. Motion to adjourn was approved by all Trustees present. Meeting was adjourned at 5:15 p.m.
Minutes Facilities and Finance Committee February 27, 2017 Page 2
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES MINUTES
April 12, 2017 Special
REGULAR August 23, 2017 Exhibit 1.4
MINUTES
PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
SPECIAL
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ADMINISTRATIVE SERVICES CENTER
Solis 9050 Viscount Blvd. N. N. President’s Office Conference Room - #A137 El Paso, Texas 79925
r. John E. Uxer E. r. John DATE: April 12, 2017 5:30 p.m.
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent
1.0 GENERAL FUNCTIONS
1.1 Call to Order – The meeting was called to order at 5:53 p.m. by Board of Trustees Chair Art Fierro.
Present 1.2 Roll Call – All Trustees were present with the exception of Not Present Trustee Gracie Quintanilla and Trustee John Uxer.
1.3 The Board of Trustees shall conduct a Budget Workshop No Exhibit concerning the 2017-18 budget of the El Paso County Community College District.
Ms. Josette Shaughnessy (Vice President, Financial & Administrative Operations) commented that this was the first Budget Workshop for the 2017-18 budget year. She provided a copy of the presentation to the Trustees. Ms. Shaughnessy stated that the current 2016-17 budget was $136,425,450. She also reviewed the local property tax rate history and mentioned that we currently have a cap of $.15 and will need to be mindful of the tax cap.
Dr. William Serrata (President) commented that during his Town Hall presentation, he has included a slide on the property tax rates so that the staff is aware of the cap on the tax rate. In addition, he stated that he is making the employees aware that in addition to going for the bond issue in 2020, we will be seeking an increase for the cap on the tax rate. Dr. Serrata also commented that our tuition rates are the 5th highest in the state.
Ms. Shaughnessy reviewed the budget development process with the Board of Trustees and the strategic planning for the 2017-18 budget. In addition, she provided an update on State funding from the 85th Legislature.
She provided preliminary revenue projections based on the Texas House and Senate versions of SB-1. Ms. Shaughnessy reviewed the budget development calendar and planning for adoption of the 2017-18 budget.
Note: Ms. Solis left the meeting at 7:10 p.m.
The meeting was adjourned by unanimous consent at 7:30 p.m. EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES MINUTES
June 28, 2017 Special
REGULAR August 23, 2017 Exhibit 1.4
El Paso Community College Board of Trustees Facilities & Finance Committee MINUTES Administrative Service Center President’s Conference Room – A137 June 28, 2017 – 3:00 p.m.
At any time during the meeting, the Board of Trustees may conduct an executive or closed session pursuant to Chapter 551 of the Texas Government Code for one or more of the following reasons: (1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. Any vote regarding these items shall be taken in open session.
1) Call to Order: The meeting was called to order by Board Chair Art Fierro at 3:21 p.m. Mr. Fierro welcomed everyone present.
2) Roll Call: All members of the Board of Trustees were in attendance.
3) Public Comment – (The El Paso Community College By-laws limit individual presentations for any individual to three minutes – Section 1.6031.) - None
4) Discussion Items
Mr. Richard Long (Program Manager, ECM) will provide an update briefing on the progress of the Combined Fee Revenue Improvement Bonds, Series 2016 program. Briefing items will include, but are not limited to: Architect presentations of 100% Schematic Design for Mission del Paso and Valle Verde Classroom/ Laboratory projects, Schematic Design Cost Estimates for Mission del Paso and Valle Verde projects, Mt. Sinai and Rio Grande Classroom/Laboratory/Garage projects Cost Estimates and Mt Sinai Student Services.
The Board of Trustees will discuss wayfinding and signage for the Combined Fee Revenue Improvement Bonds, Series 2016 program.
Mr. Richard Long, Program Manager, ECM, gave a brief update of the completed activities, which included the completion of the Schematic Design Phase for the Valle Verde and Mission del Paso projects, the RG-Classroom/Lab/Garage (RG-CLG) cost analysis, and the first Design Development Charrette for the Northwest and Transmountain projects. Mr. Long also provided a brief update on the current activities, which included the Design Development Phase in progress for the Northwest, Transmountain, and Valle Verde-Workforce projects. The Schematic Design/Design Development Charrette for the RG-CLG project is scheduled for July 14, 2017. The RG-CLG 100% Schematic Design is scheduled for July 19, 2017.
Mr. Long introduced the Mission del Paso Schematic Design presentation provided by Mr. Eugenio Mesta and Ms. Marcella Attolini, Program Manager, from Exigo Architects. Before Mr. Mesta began his presentation, Dr. Serrata advised Mr. Mesta of a potential action item for the next Board of Trustees meeting to expand the Mission del Paso Campus. Mr. Fierro indicated that the College is looking at purchasing a couple of sites near the Mission del Paso Campus that may require that the new building design be redesigned sideways. Mr. Long requested that the Board of Trustees approve the design as presented today and would revisit when the proposed changes move forward.
Mr. Mesta reviewed the site plan for the new Mission del Paso project and the schematic design for the first and second floor, including the front entry view and facing courtyard view. Mr. Mesta followed
the presentation with a construction recover plan of $3 million over budget. He indicated the contingency plan covers $1.5 million. Mr. Long indicated they have a counter plan.
A second presentation was provided by Mr. Jorge Mora of Mijares-Mora & SmithGroupJJR on the Valle Verde Class/Lab project. Mr. Mora reviewed the process up to this point, including meetings with the Campus Advisory Committee, and followed with a presentation to review the different levels of the schematic plan for each floor.
After the presentations provided by the two separate architect firms, Mr. Long presented the schematic design cost estimate and requested a 100% schematic design approval of the Mission del Paso project at the next Board of Trustees meeting.
5) Action Items
Mr. Long will request the Board of Trustees to approve the Schematic Designs for Mission del Paso Class/Laboratory and Valle Verde Class/Laboratory projects as presented on 28 Jun 17 along with authorization for ECM to issue Notice to Proceed for the Project Architects to proceed into the Design Development Phase of the EPCC Master Plan 2016 Bond Program.
Motion to approve was made by Mr. Fierro and seconded by Ms. Solis. Motion was approved by all present for the 100% schematic design only for the Valle Verde Class/Lab projects with authorization for ECM to issue a Notice to Proceed to the architects to proceed into the Design Development Phase of the EPCC Master Plan 2016 Bond Program. Mr. Long will request authorization from the Board of Trustees to postpone the Mt. Sinai project and to reallocate the project’s remaining budgeted funds to the Rio Grande Classroom/Laboratory/Garage project. Motion was made by Mr. Fierro and seconded by Mrs. Robles to postpone the Mt. Sinai project to the 2020 bond and reallocate the funds to the additional floor for classrooms. Motion was approved by all present. Mr. Long will request authorization from the Board of Trustees for Student Services to remain in their existing location at the Mt. Sinai Building on the Rio Grande campus. No action required. Mr. Long will request authorization from the Board of Trustees to amend the Total Project Cost (TPC) Budget of the Rio Grande Classroom/Laboratory/Garage project. Motion to approve was made by Dr. Graham and seconded by Ms. Solis to authorize the President, staff and ECM to revise the Project Program from 40,000 square feet academic to 65,200 square feet academic, and a budget revision from $17,361,907 to $32,287,210 (an increase of $14,925,303) Total Project Cost (TPC). Motion was approved by all present.
6) Unfinished Business
7) Adjournment: Motion to adjourn was made by Mr. Fierro. Motion to adjourn was approved by all Trustees present. Meeting was adjourned at 5:33 p.m.
Minutes Facilities and Finance Committee June 28, 2017 Page 2
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES MINUTES
July 26, 2017 Special
REGULAR August 23, 2017 Exhibit 1.4
MINUTES
PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
SPECIAL – BUDGET WORKSHOP
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ADMINISTRATIVE SERVICE CENTER
Solis 9050 Viscount Blvd. N. N. President’s Office Conference Room - #137 El Paso, Texas 79925
Belen B. Robles B. Belen
r. John E. Uxer E. r. John DATE: July 26, 2017 1:30 p.m.
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Mrs. Selena Ms. M Docket Consent
1.0 GENERAL FUNCTIONS
1.1 Call to Order – The workshop was called to order by Board Chair Art Fierro at 2:00 p.m.
Present 1.2 Roll Call – Secretary Selena Solis and Trustee Bonnie Soria Not Present Najera were not present. All other Trustees were present.
Motion 1.3 The Board of Trustees shall conduct a Budget Workshop No Exhibit Second concerning the 2017-2018 budget of the El Paso County Ayes Community College District. Nays Abstain Dr. Serrata introduced Mr. Fernie Flores (Associate Vice President, Budget and Finance) who presented the Budget Workshop.
Mr. Flores commented that this is the third installment of the budget workshops this year. He commented that the baseline budget has been lowered by $32,000 based on new employees hired at lower entry salaries. He also commented that revenue based on current enrollment has decreased. He stated that property tax revenue is based on the certified property valuation of $41.1 billion and is enhanced by new property. He shared that the effective tax rate is .136190, compared to the current rate of .134909. He stated that there was an increase in revenue based on new property, however because existing property values decreased, it resulted in an increase in the effective tax rate.
Mr. Flores commented that the projected revenue based on current enrollment for 2017-18 is $136,662,892 to fund a baseline budget of $135,898,489, and after the “must be funded” items, leaves a budget surplus of $423,908. This does not include salary enhancement. Dr. Serrata stated that the administration is considering a 2-3% salary enhancement for all employees and is considering a 4% tax increase, which would result in an annual increase of $6.81 on a home valued at $125,000.
1.4 Adjournment
The workshop was adjourned at 3:30 p.m. by unanimous consent.
Minutes Special July 26, 2017 Page 1 EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES MINUTES
July 26, 2017 Regular
REGULAR August 23, 2017 Exhibit 1.4
MINUTES PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
REGULAR
ADMINISTRATIVE SERVICE CENTER
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9050 Viscount Blvd.
Solis
Olivas Graham Olivas
Uxer Board of Trustees Room - #A200
N. N. El Paso, Texas 79925
DATE: July 26, 2017 5:30 p.m.
Mr. Art Fierro Mr. Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent
1.0 GENERAL FUNCTIONS
1.1 Call to Order – The meeting was called to order at 6:04 p.m. by Board of Trustees Chair Art Fierro.
Present 1.2 Roll Call – All members of the Board of Trustees were Not Present present.
Mr. Fierro asked Mr. Tony Ayub (Instructor, Emergency Medical Services) to lead the Trustees and audience in the Pledge of Allegiance.
1.3 The Board of Trustees may conduct an executive or closed session pursuant to the Chapter 551 of the Texas Government Code for one or more of the following reasons:
(1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. Any vote regarding these items shall be taken in open session.
Item 1.3 was addressed after item 7.2. The Board of Trustees recessed into executive session at 6:57 p.m.
Item 9.0 was the next item addressed.
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Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. Mr Docket Consent
Motion 1.4 Approval of Minutes Exhibit 1.4 Second
Ayes March 20, 2017 – Facilities & Finance Committee Pages 1-3 Nays Abstain March 29, 2017 – Facilities & Finance Committee Pages 4-6
April 12,2017 – Facilities & Finance Committee Pages 7-9
April 26, 2017 – Facilities & Finance Committee Pages 10-12
May 10, 2017 – Facilities & Finance Committee Pages 13-16
May 24, 2017 – Facilities & Finance Committee Pages 17-20
May 24, 2017 – Regular Meeting Pages 21-38
June 6, 2017 – Facilities & Finance Committee Pages 39-42
June 20, 2017 – Special Meeting Pages 43-45
June 28, 2017 – Regular Meeting Pages 46-62
The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes.
Motion to approve was made by Vice Chair Brian Haggerty and seconded by Trustee Bonnie Soria Najera. Motion to approve passed.
1.5 Welcome to Guests and Staff Members – Mr. Fierro welcomed the guests and staff members in the audience to the meeting.
Minutes Regular July 26, 2017 Page 2
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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent
1.6 Open Forum
The El Paso Community College By-laws limit individual presentations for any individual to three minutes – Section 1.6031.
None
1.7 Presentations by Individuals, Groups, and Organizations:
1.7.1 Mr. Tony Ayub, (Program Coordinator, Emergency Medical Services Paramedic), and Dr. Paula Mitchell, (Dean, Health Career & Technical Education, Math and Science), will recognize the El Paso Community College Emergency Medical Technician Dual Credit students from EPISD who placed first, second, and fifth in different categories at the Health Occupations Students of America (HOSA) International Leadership Conference competition, July 2017.
Dr. William Serrata (President) and the Board of Trustees congratulated the students for representing the College at the national competition and presented each student with a plaque.
1.7.2 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association.
Ms. Michelle Chavez (Secretary, Professional Staff Association) addressed the Board of Trustees regarding the “VIVA El Paso Night” fundraiser benefitting student scholarships. She also reminded the Trustees of the recent request of a $1,000 longevity award to PSA members that were not compensated by the reclassification study.
Minutes Regular July 26, 2017 Page 3
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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent
She also commented that PSA supports its recommendation of a 4% salary increase for all employees.
Dr. Carina Ramirez (President, Faculty Association) addressed the Board of Trustees regarding salary increases for both full and part-time faculty. She stated that salary increases have not kept close to cost of living increases. She commented that the faculty support a straight percentage increase versus a tiered increase. Dr. Ramirez noted that this was her last address to the Board of Trustees as President of the Faculty Association and thanked the members of the Board of Trustees and the Administration for their support during her 18 years of service as President of the Faculty Association.
Mr. Fierro and Dr. Serrata thanked Dr. Ramirez for her service to the College.
1.8 Communications: None
1.9 Board of Trustees Business
Motion 1.9.1 The Board of Trustees will deliberate on establishing No Exhibit Second regular meetings dates. Ayes Nays Abstain Mr. Fierro stated that the Trustees have the opportunity to look at setting meeting dates after each election. He commented that he had received a request to move the meetings to Thursdays.
Motion was made by Mr. Fierro and seconded by Trustee John Uxer to move the meetings to the third Thursday of each month. Motion passed.
The meetings will be moved to the third Thursday beginning in September.
Minutes Regular July 26, 2017 Page 4
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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent
Motion 1.9.2 The Board of Trustees will deliberate on the County No Exhibit Second of El Paso’s potential lawsuit regarding SB4. Ayes Nays Abstain Motion to address the item after executive session was made by Mr. Fierro and seconded by Secretary Ms. Solis. Motion passed.
1.10 Board Reports
1.10.1 Treasurer’s Report Exhibit 1.10.1
June 30, 2017 Pages 63-89
No action is necessary.
1.10.2 President’s Report
1.10.2.1 Dr. Serrata will update the Board of Trustees and audience on recent events that have transpired at the College.
Dr. Serrata commented that this is the third consecutive year that the Medical Laboratory Technology program has another 100% national certification exam pass rate. He stated that the 10 graduates of the May 2017 class are now certified by the American Society for Clinical Pathology.
Dr. Serrata shared that classes 76 and 77 of the El Paso Sheriff’s Academy all passed their state licensing exam on the first attempt. The 49 new cadets will be commissioned as Texas Peace Officers.
Minutes Regular July 26, 2017 Page 5
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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent
Dr. Serrata announced that the EPCC Information Technology/Computer Science (COSC) faculty facilitated a Cybersecurity Summer Camp at Socorro Independent School District, with 110 middle school students from 15 schools participating. He also shared that members of EPCC’s Omega Gamma chapter of Phi Theta Kappa attended the Honors in Action Institute in Chicago in June, 2017.
Dr. Serrata congratulated all of the faculty, staff, and students who participated in all of these events.
Dr. Serrata shared that the grand opening of the new Valle Verde Architecture Building will be held on Friday, August 18, 2017 at the Valle Verde Campus beginning at 9:30 a.m. He also announced that Faculty Develop- ment Week will be held from August 14- 18, 2017, and that the first day of classes for the Fall 2017 semester will begin on Monday, August 21, 2017.
Motion 1.11 Consent Docket Second Ayes Motion to approve was made by Trustee Carmen Olivas Nays Abstain Graham and seconded by Mr. Haggerty. Motion to approve passed. (Note: Item 3.2 was on the consent docket.)
Motion 2.0 ADMINISTRATION - NONE Second Ayes Nays Abstain
Minutes Regular July 26, 2017 Page 6
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r. John E. Uxer E. r. John 3.0 PERSONNEL
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 3.1 Full-Time Institutionally-Funded Actions Exhibit 3.1 Second
Ayes Motion to approve was made by Mr. Haggerty and seconded Pages 90-92 Nays Abstain by Trustee Belen Robles. Motion to approve passed.
Mr. Uxer requested that an index be provided to indicate the different classifications on the employees listed.
Motion 3.2 Full-Time Externally Funded Actions Exhibit 3.2 Second
Ayes Item adopted on the consent docket. Page 93 Nays Abstain
Motion 3.3 Information Items Exhibit 3.3 Second Ayes (no action required) Page 94 Nays Abstain
Minutes Regular July 26, 2017 Page 7
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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES
Mr. Art Fierro Mr. Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 4.1 Consideration and deliberation on the approval of a Exhibit 4.1 Second contract extension with PeopleAdmin, Inc. to continue
Ayes Page 95 Nays to provide web-based recruitment, position and Abstain performance management in the amount of $85,598.
Note: Requesting approval to extend the contract with PeopleAdmin, Inc., the College’s web-based, applicant tracking and performance appraisal system. Funding is provided by the Information Technology Software Maintenance account.
Resource Persons: Josette Shaughnessy Jenny Girón
Motion to approve was made by Mrs. Robles and seconded by Mr. Haggerty.
Discussion followed on whether or not automated notices are being sent to applicants when they apply for positions or if they are missing documents from their application. Mr. Fernie Flores (Associate Vice President, Budget and Financial Services) commented that on the position description when it is advertised, applicants are advised to contact Human Resources if they have questions about the process. He stated that there is not an automated response sent to applicants during the process.
Dr. Serrata advised that the administration will follow-up and provide a report at the next meeting on a system that would allow the District to provide a status report to applicants.
Trustees asked if this item could be postponed until the information could be provided. Mr. Flores commented that because any change in system would require several months to convert to a new system, he would recommend keeping the system for now so that operations could continue.
Minutes Regular July 26, 2017 Page 8
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Carmen Olivas Graham Olivas Carmen
r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES
Mr. Art Fierro Mr. Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion Mrs. Robles withdrew her motion to approve and Second Mr. Haggerty withdrew his second. The motion to withdrew Ayes passed. Nays Abstain
Motion Motion to postpone the item until August was made by Second Mr. Haggerty and seconded by Mrs. Najera. Motion to Ayes postpone passed. Item 4.1 will be brought back to the Board Nays Abstain of Trustees for consideration in August.
Motion 4.2 Consideration and deliberation on the approval to Exhibit 4.2 Second award a contract to Sun Travel, Inc. to provide travel
Ayes Pages 96-100 Nays services for the El Paso County Community College Abstain District.
Note: Requesting approval to provide travel services for El Paso County Community College District. The contract shall be awarded for an initial period of three (3) years, with an option to renew on an annual basis, for an additional two (2) years, for a potential maximum contract term of five (5) years. Renewals will be based upon proven satisfactory vendor performance and administrative approval. Funding is provided by each individual College department’s budget.
Resource Person: Josette Shaughnessy
Motion to approve was made by Mr. Haggerty and seconded by Dr. Graham. Motion to approve passed.
Minutes Regular July 26, 2017 Page 9
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r. John E. Uxer E. r. John 5.0 PHYSICAL FACILITIES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 5.1 PHYSICAL FACILITIES - NONE Second Ayes Nays Abstain
Minutes Regular July 26, 2017 Page 10
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r. John E. r. John 6.0 CURRICULUM AND INSTRUCTION
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 6.1 Consideration and deliberation on the approval of contract Exhibit 6.1 Second renewals for access to online databases for the El Paso
Ayes County Community College District libraries in an amount Pages 101-106 Nays Abstain not to exceed $178,600.
Note: Requesting approval to renew contracts with online databases vendors for El Paso County Community College District libraries for the 2017-2018 academic year. Funding is provided by the District-wide Library Databases budget.
Resource Person: Steven Smith
Motion to approve was made by Mrs. Robles and seconded by Ms. Solis. Motion passed.
Motion 6.2 Consideration and deliberation on the approval of a Exhibit 6.2 Second contract to purchase two (2) Pyxis MedStation 4000 system
Ayes products from Medical Shipment, LLC for use in the Pages 107-111 Nays Abstain Nursing and Vocational Nursing Programs in the amount not to exceed $105,892.
Note: Requesting approval to approve the purchase of two (2) Premium Pyxis MedStation 4000 system products for use in training and education as part of the curriculum for the Nursing and Vocational Nursing Programs. Funding is provided by the Instructional Equipment Fund.
Resource Person: Steven Smith
Motion to approve was made by Ms. Solis and seconded by Mrs. Robles. Motion to approve passed.
Minutes Regular July 26, 2017 Page 11
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r. John E. r. John 6.0 CURRICULUM AND INSTRUCTION
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 6.3 Consideration and deliberation on the acceptance of the Exhibit 6.3 Second High School Equivalency grant award from the U.S.
Ayes Department of Education in the amount of $475,000. Page 112 Nays Abstain Note: Requesting approval to accept a grant award to develop and implement a comprehensive adult education program that will provide GED preparation to no less than 100 qualifying migrant workers and family members. The grant will also provide health education and other support services.
Resource Person: Steven Smith
Motion to approve items 6.3 and 6.4 was made by Ms. Solis and seconded by Mrs. Robles. Motion to approve passed.
Motion 6.4 Consideration and deliberation on the approval of a grant Exhibit 6.4 Second award from the U.S. Department of Education, College
Ayes Assistance Migrant Program (CAMP) to the El Paso Page 113 Nays Abstain Community College Education Program in the amount of $261,498.
Note: Requesting approval to accept a grant award to develop and implement a comprehensive transition to college program to serve at least forty (40) qualifying migrant workers and family members.
Resource Person: Steven Smith
Item passed.
Minutes Regular July 26, 2017 Page 12
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r. John E. Uxer E. r. John 7.0 STUDENT SERVICES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 7.1 Consideration and deliberation on the approval of Exhibit 7.1 Second Continuing Education tuition rates for new courses.
Ayes Pages 114-116 Nays Abstain Note: To approve the tuition rates for new CE courses. As new courses are brought into the inventory, the Board of Trustees approves the associated tuition rates.
Resource Person: Steven Smith
Motion to approve was made by Dr. Graham and seconded by Mr. Haggerty. Motion to approve passed.
Motion 7.2 Consideration and deliberation on the approval of Exhibit 7.2 Second Continuing Education tuition rates for revised courses.
Ayes Pages 117-118 Nays Abstain Note: The Workforce and Continuing Education Department is requesting approval for changes in tuition. The comments column provides justification for each of the revised courses.
Resource Person: Steven Smith
Motion to approve was made by Dr. Graham and seconded by Ms. Najera. Motion to approve passed.
Minutes Regular July 26, 2017 Page 13
Najera
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s. Bonnie Soria Soria s. Bonnie Uxer E. r. John 8.0 COMMUNITY SERVICES
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian M Robles B. Belen Mrs. Selena Ms. M Docket Consent
Motion 8.0 COMMUNITY SERVICES - NONE Second Ayes Nays Abstain
Item 1.3 was addressed after item 8.0. The Board of Trustees recessed into executive session at 6:57 p.m.
The Board of Trustees reconvened at 8:20 p.m.
Motion 9.0 UNFINISHED BUSINESS Second Ayes Mr. Haggerty announced that the next meeting of the Board of Nays Abstain Trustees would be held on August 23, 2017 at 5:30 p.m.
Motion 10.0 ADJOURNMENT Second Ayes Motion to adjourn was made by Mrs. Robles and seconded by Nays Ms. Solis. Motion to adjourn passed. The meeting was Abstain adjourned at 8:21 p.m. (Note: Mr. Fierro returned after the vote was taken to adjourn.)
Minutes Regular July 26, 2017 Page 14 EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES MINUTES
August 10, 2017 Special
REGULAR August 23, 2017 Exhibit 1.4
MINUTES
PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
SPECIAL
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ADMINISTRATIVE SERVICE CENTER
Solis 9050 Viscount Blvd. N. N. President’s Office Conference Room - #137 El Paso, Texas 79925
r. John E. Uxer E. r. John DATE: August 10, 2017 12 noon
Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
1.0 GENERAL FUNCTIONS
1.1 Call to Order – The meeting was called to order at 12:00 noon by Board of Trustees Chair Art Fierro. Mr. Fierro thanked everyone for attending the Special Meeting.
Present 1.2 Roll Call – Secretary Selena Solis was not present. Trustee Carmen Olivas Graham arrived at 12:12 p.m. and Trustee Bonnie Not Present Soria Najera arrived at 12:13 p.m.
1.3 The Board of Trustees may conduct an executive or closed session for one or more of the following reasons:
At any time during the meeting, the Board of Trustees may conduct an executive or closed session pursuant to Chapter 551 of the Texas Government Code for one or more of the following reasons: (1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. The Board of Trustees may also conduct a private consultation with legal counsel on matters permitted by Section 551.071(2) of the Texas Government Code to receive advice from legal counsel and for counsel to receive instructions, to include requests and expectations, in regard to such matters from the Board. Any vote regarding these items shall be taken in open session.
Motion 1.4 The Board of Trustees will deliberate on the approval of a Exhibit 1.4 Second contract award for the installation of a new athletic floor at Forthcoming Ayes the Valle Verde Campus. Nays
Abstain Dr. William Serrata (President) participated in the meeting via telephone.
Motion to approve was made by Vice Chair Brian Haggerty and seconded by Trustee Belen Robles.
Minutes Special August 10, 2017 Page 1
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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. Mr. Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent
The Board of Trustees discussed the history of the Valle Verde Gymnasium flooring. Mr. Rick Lobato (Executive Director, Physical Plant) reported that the floor is approximately 25 years old; however, over the summer, sections of the floor became warped and have created a safety issue. Mr. Fierro commented that two proposals had been submitted and asked Mr. Lobato if he was comfortable going with the lower bid for the project. Mr. Lobato commented that he and Dr. Carlos Amaya (Dean, Architecture, Art, Math and Science – Valle Verde) had met with both of the vendors and were comfortable with the lower bid and felt it was the best value for the District.
Mr. Haggerty amended his motion, to approve and award a contract with Stout Hardwood Floor, Co., Inc. in an amount not to exceed $135,259. (Note: This amount includes a 10% contingency.) Mrs. Robles accepted this amendment. Motion to approve passed. (Note: Dr. Graham and Ms. Najera arrived after the vote was taken.)
Dr. Serrata updated the Board of Trustees on events taking place in the Legislature. (Note: Mr. Haggerty left the meeting
at 12:12 p.m. after the vote was taken.)
Motion 1.7 Adjournment Second Ayes Motion to adjourn was made by Dr. Graham. Motion to Nays Abstain adjourn passed. The meeting was adjourned at 12:20 p.m.
Minutes Special August 10, 2017 Page 2 (Exhibit 1.9.1) 08/23/17 Exhibit 3.1 Full-Time Institutionally-Funded Actions Aguirre, Cesario Cabral, Jacqueline Draftsman Administrative Assistant Classified Staff Classified Staff Physical Plant Vice President, Financial & Administrative 08/28/17 – 08/31/17 Operations Grade F Temporary Status Competitive Appointment 09/01/17 – 08/31/18 (New Position) Grade D Extension of Appointment
Aguirre, Luis Carrick, Tina Network Specialist Instructor Professional Support Faculty Information Technology Geology Temporary Status Temporary (Lecturer) Status 09/01/17 – 08/31/18 08/14/17 – 05/12/18 Grade H Grade H/4 Extension of Appointment Noncompetitive Appointment (New Position)
Avila, Maribel Cervantes, Luis Administrative Associate Buyer Classified Staff Professional Support Institutional Effectiveness Purchasing & Contract Management 08/28/17 – 08/31/17 08/28/17 – 08/31/17 Grade E Grade C Competitive Appointment Competitive Appointment (Replacement Action) (Replacement Action)
Barragan, Louis Corral-Nava, Nita Instructor Director, Recruitment Services Faculty Administrator Criminal Justice Recruitment & School Relations Temporary (Lecturer) Status 09/01/17 – 02/28/18 08/14/17 – 05/12/18 Grade C Grade C/5 Extension of Appointment Competitive Appointment (Replacement Action)
(Exhibit 3.1.1) 08/23/17 Exhibit 3.1 Full-Time Institutionally-Funded Actions Dorado, Joe Gallardo, Ruben Institutional Research Specialist Director, Purchasing & Contract Management Classified Staff Administrator Institutional Research Purchasing & Contract Management 08/28/17 – 08/31/17 09/01/17 – 08/31/18 Grade E Grade D Competitive Appointment Temporary Increase in Responsibilities (10%) (New Position)
Fahy, Anna Gonzalez, Ruben Instructor Property Control Assistant Faculty Classified Staff History Property Management Control Temporary (Lecturer) Status 09/01/17 – 12/31/17 08/14/17 – 12/09/17 Grade D Grade E/3 Leave of Absence Extension of Appointment
Fernandez, Marco Guevara, Cassandra Executive Director, Network Systems Buyer Administrator Professional Support Information Technology Purchasing & Contract Management 09/01/17 – 08/31/18 09/25/17 – 08/31/18 Grade E Grade C Temporary Increase in Responsibilities (10%) Competitive Appointment (Replacement Action)
Ferron-Ferron, Gabriela Gutierrez, Keith Administrative Assistant Program Assistant Classified Staff Classified Staff Information Technology Contract Opportunities Center Temporary Status Temporary Status 09/01/17 – 08/31/18 09/01/17 – 12/31/17 Grade D Grade D Extension of Appointment Extension of Appointment
(Exhibit 3.1.2) 08/23/17 Exhibit 3.1 Full-Time Institutionally-Funded Actions Hernandez-Ramirez, Jorge Lerma, Raul Purchasing Customer Service Specialist Interim Vice President of Student and Classified Staff Enrollment Services Purchasing & Contract Management Administrator 09/01/17 – 02/28/18 Student and Enrollment Services Grade D Temporary Status Extension of Appointment 09/01/17 – 08/31/18 Grade G Temporary Increase in Responsibilities (10%)
Hernandez, Nuria Lipscomb, Victoria Instructor Manager, Employee Relations Faculty Professional Support Nursing Employee Relations Temporary (Lecturer) Status 09/01/17 – 08/31/18 08/14/17 – 05/12/18 Grade F Grade C/1 Temporary Increase in Responsibilities (10%) Noncompetitive Appointment (Replacement Action)
Hubail, Abraham Lopez, Joshua Executive Director, Information Technology Academic Resource Specialist Software Applications & Analytics Classified Staff Administrator Writing Center Information Technology 08/28/17 – 08/31/17 09/01/17 – 08/31/18 Grade E Grade E Competitive Appointment Temporary Increase in Responsibilities (10%) (Replacement Action)
Kaough, Mary Martinez, Juanita Instructor Administrative Associate Faculty Classified Staff Nursing Vice President of Financial & Administrative Temporary (Lecturer) Status Operations 08/14/17 – 05/12/18 Temporary Status Grade C/5 09/01/17 – 08/31/18 Noncompetitive Appointment Grade E (Replacement Action) Extension of Appointment
(Exhibit 3.1.3) 08/23/17 Exhibit 3.1 Full-Time Institutionally-Funded Actions Monge, Thelma Perez, Marina Associate Comptroller, General Accounting Dispatcher Professional Support Classified Staff Accounting Services Police Department 09/01/17 – 02/28/18 09/05/17 – 08/31/18 Grade F Grade C Extension of Appointment Competitive Appointment (Replacement Action)
Murphy, Melissa Salcedo, Alicia Procurement Specialist Administrative Associate Professional Support Classified Staff Contract Opportunities Center Contract Opportunities Center Temporary Status Temporary Status 09/01/17 – 12/31/17 09/01/17 – 12/31/17 Grade C Grade E Extension of Appointment Extension of Appointment
Penley, Julie Santos, Marco Interim Vice President, Research & Instructor Accountability Faculty Administrator Art Vice President, Research & Accountability Temporary (Lecturer) Status 08/01/17 – 08/31/17 08/14/17 – 05/12/18 Grade G Grade C/1 Temporary Increase in Responsibilities (10%) Competitive Appointment (Replacement Action)
Penley, Julie Shaleen, Nikki Interim Vice President, Research & Instructor Accountability Faculty Administrator Nursing Vice President, Research & Accountability Temporary (Lecturer) Status 09/01/17 – 12/31/17 08/14/17 – 05/12/18 Grade G Grade C/1 Temporary Increase in Responsibilities (10%) Noncompetitive Appointment (Replacement Action)
(Exhibit 3.1.4) 08/23/17 Exhibit 3.1 Full-Time Institutionally-Funded Actions Trujillo, Al Procurement Analyst Professional Support Purchasing & Contract Management 08/28/17 – 08/31/17 Grade E Competitive Appointment (New Position)
Vega, Norma Instructor Faculty Nursing Temporary (Lecturer) Status 08/14/17 – 05/12/18 Grade C/3 Noncompetitive Appointment (New Position)
(Exhibit 3.1.5) 08/23/17 Exhibit 3.1 Full-Time Institutionally-Funded Actions The following full-time, temporary Instructors (Lecturers) are extended for the period of 08/14/17 – 05/12/18.
NAME DISCIPLINE GRADE
Barakat, Richard English C Endlich, Jacob Vocational Nursing B Enriquez, John Chemistry C Ervin, Mary Economics C Escobedo, Crisol Philosophy C Hickmon, Melinda Vocational Nursing A Huff, Nancy Nursing C Montgomery, Jaime Respiratory Care B New, Carol Culinary Arts A Ornelas, Norma Medical Assisting A Pilant, Joy Dental Assisting A Ruvalcaba, Yolanda Dental Hygiene B Stowe, Isadora Art C Tinajero, Eloy Diagnostic Medical Sonography A Webb, Kristin Vocational Nursing B
The following Adult Vocational Instructors are extended for the period of 08/14/17 – 08/10/18.
NAME DISCIPLINE GRADE Kapadia, Monica Language Institute Program C Quigley, Charles Language Institute Program C Robles, Ozcar Language Institute Program C
(Exhibit 3.1.6) 08/23/17 Exhibit 3.2 Full-Time Externally-Funded Actions Armendariz, Pablo Oaxaca, Norma Program Manager Program Manager, Gateway to College Professional Support Professional Support Contract Opportunities Center College Readiness D.O.D./ D.L.A. College Readiness Temporary Status Temporary Status 09/01/17 – 12/31/17 09/01/17 – 08/31/18 Grade F Grade D Extension of Appointment Extension of Appointment
Lozoya, Raquel Portillo, Daniel Administrative Assistant Procurement Specialist Classified Staff Professional Support Contract Opportunities Center Contract Opportunities Center D.O.D./D.L.A. D.O.D./D.L.A. Temporary Status Temporary Status 09/01/17 – 12/13/17 09/01/17 – 12/31/17 Grade D Grace C Extension of Appointment Extension of Appointment
Mason, Michael Procurement Specialist Professional Support Contract Opportunities Center D.O.D./ D.L.A. Temporary Status 09/01/17 – 12/31/17 Grade C Extension of Appointment
Mosholder, Elke Procurement Specialist Professional Support Contract Opportunities Center D.O.D./D.L.A. Temporary Status 09/01/17 – 12/31/17 Grade C Extension of Appointment
(Exhibit 3.2.1) 08/23/17 New Tenured Faculty
NAME TITLE RANK GRADE Bell Rebekah Speech Instructor Assistant Professor C Bretado-Monroy Vanessa Counselor Assistant Professor C Carrasco Francisco English Instructor Assistant Professor C Duarte Argelia Counselor Assistant Professor C Fabela Mary Counselor Assistant Professor C Gonzalez Laura Nursing Instructor Assistant Professor C Kirby Brian English Instructor Assistant Professor C Knapp Deborah Counselor Assistant Professor C Minott Eugenie Nursing Instructor Assistant Professor F Nelson John History Instructor Assistant Professor H Raley David History Instructor Assistant Professor H Ramos-Gonzalez Maria Nursing Instructor Assistant Professor C Servin Christian Computer Science Instructor Assistant Professor H Valles Shanan Psychology Instructor Assistant Professor C
Continuing Probationary Faculty
NAME TITLE RANK GRADE Acosta Elizabeth English Instructor Assistant Professor G Aguilar Sarelah Art Instructor Assistant Professor C Alvarado Manuel Physics Instructor Assistant Professor H Ambriz Lorely Librarian Assistant Professor D Archuleta-Lucero Amber Government Instructor Assistant Professor H Arreola Andria Vocational Nursing Instructor Assistant Professor B Arvizo Alvaro Speech Instructor Assistant Professor C Bonilla Miguel Kinesiology Instructor Assistant Professor C Brockhoff Jeffrey Criminal Justice Instructor Assistant Professor C Brown Martha Counselor Assistant Professor C Camacho Vanessa History Instructor Assistant Professor C Canales Arnoldo Automotive Technology Instructor Assistant Professor A Carrion Helga Health Prof Related Sci Instructor Assistant Professor C Carrizal-Dukes Elvira Mass Communication Instructor Assistant Professor D Castillo Karina Chemistry Instructor Assistant Professor H Cedillos Jennifer English Instructor Assistant Professor C Ceron Andrea Medical Assisting Instructor Assistant Professor B Chacon Claudia History Instructor Assistant Professor C Chen Fan Math Instructor Assistant Professor E Chianelli Xiomara Biology Instructor Assistant Professor H Daneshtalab Shahrbanoo Math Instructor Assistant Professor C Davis Daniel Automotive Technology Instructor Assistant Professor A Davis Jenise Nursing Instructor Assistant Professor C De La O Fernandez Olienka Physics Instructor Assistant Professor H Dominguez Abel ITSC Instructor Assistant Professor B Dominguez Cristina Nursing Instructor Assistant Professor F
(Exhibit 3.3.1) 08/23/17 NAME TITLE RANK GRADE Dominguez Veronica Medical Lab Technology Instructor Assistant Professor C Duncan Michael English Instructor Assistant Professor C Escamilla Rebecca Biology Instructor Assistant Professor H Esmacher Melissa History Instructor Assistant Professor H Fernandez Nicholas Psychology Instructor Assistant Professor C Flores Yasmin Music Instructor Assistant Professor H Fowler Heather Nursing Instructor Assistant Professor F Franco Ruben Psychology Instructor Assistant Professor C Gamez Cynthia Economics Instructor Assistant Professor C Garduno Maria Dental Assisting Instructor Assistant Professor B Gomez Jorge English Instructor Assistant Professor C Gonzalez Lorena Math Instructor Assistant Professor C Gonzalez Michael History Instructor Assistant Professor C Gonzalez Veronica Chemistry Instructor Assistant Professor G Groover Timothy Emergency Med Services Instructor Assistant Professor B Guerrero Hafid Nursing Instructor Assistant Professor C Gutierrez Priscilla Counselor Assistant Professor C Heffner Rhonda Physical Therapist Asst Instructor Assistant Professor A Hernandez Alvino Government Instructor Assistant Professor C Hernandez Arthur Music Instructor Assistant Professor H Hinojosa Alexandra Mass Communication Instructor Assistant Professor C Hotchkin Paul Biology Instructor Assistant Professor G Iniguez Ivan Biology Instructor Assistant Professor C Jabalie Cynthia Health Prof Related Sci Instructor Assistant Professor C Jackiewicz Sara Dance Instructor Assistant Professor C Jewell Monica Health Info Tech Instructor Assistant Professor A Kazanjian Christopher Education Instructor Assistant Professor H King Steven Mathematics Instructor Assistant Professor C Laveaga Minerva English Instructor Assistant Professor C Lopez De Lara Ricardo Counselor Assistant Professor C Loya Rosa Medical Lab Technology Instructor Assistant Professor B Lugo Irene Nursing Instructor Assistant Professor H Luna Raul Sign Language Instructor Assistant Professor A Macedo Alexandra Math Instructor Assistant Professor C Macedo Oscar Math Instructor Assistant Professor C Madrid Virginia Nursing Instructor Assistant Professor C Mann Scott Criminal Justice Instructor Assistant Professor C McClain Diane Nursing Instructor Assistant Professor D Middaugh Cynthia Nursing Instructor Assistant Professor C Mireles Alejandro Architecture Instructor Assistant Professor C Mitchell Christina Dance Instructor Assistant Professor C Montoya Irma Health Prof Related Sci Instructor Assistant Professor C Mulligan Valerie Dental Hygiene Instructor Assistant Professor B Munoz Donna English Instructor Assistant Professor C Munoz Reyna English Instructor Assistant Professor C Pena Ana Vocational Nursing Instructor Assistant Professor B Perez Adriana Geology Instructor Assistant Professor H Prado Tracey Emergency Med Services Instructor Assistant Professor C Quintana Enrique Speech Instructor Assistant Professor C
(Exhibit 3.3.2) 08/23/17 NAME TITLE RANK GRADE Ragona Lisbeth Business Admin Instructor Assistant Professor D Ramirez Sotero Emergency Med Services Instructor Assistant Professor B Ramirez Yasmin English Instructor Assistant Professor C Reyes Diego Biology Instructor Assistant Professor C Richardson Carolina Foreign Lang Instructor Assistant Professor C Rodarte Antonio Librarian Assistant Professor C Rodriguez Osvaldo Chemistry Instructor Assistant Professor G Rodriguez-Trevizo Eduardo Speech Instructor Assistant Professor C Rosales Jennifer Psychology Instructor Assistant Professor C Rosser Patrick Culinary Arts Instructor Assistant Professor A Saenz Patricia Counselor Assistant Professor C Saenz-Rivera Sergio Government Instructor Assistant Professor H Sanchez Sarah Nursing Instructor Assistant Professor C Santos Roberto English Instructor Assistant Professor C Sivils Jeffrey Biology Instructor Assistant Professor H Smith Matthew Theater Instructor Assistant Professor C Sosa Armando Nursing Instructor Assistant Professor C Stadjuhar Debra Dental Hygiene Instructor Assistant Professor C Torres Rebecca Nursing Instructor Assistant Professor C Valdespino Arturo English Instructor Assistant Professor C Valenzuela Jorge Criminal Justice Instructor Assistant Professor C Vasquez Miguel Biology Instructor Assistant Professor H
(Exhibit 3.3.3) 08/23/17 Administrative Staff Contracts
NAME TITLE GRADE Aguilar Cynthia Dir College Readiness Assessment D Amaya Carlos Dean Architecture Arts Math Science E Badillo Maria Dean Dual Credit ECHS E Bogle Barry Dir Law Enforcement Training Academy C Cardoza Carla Dir Career Services C Chacon Gerardo Exec Dir ERP Support Services E Chaparro Luis Dir Library Tech Services C Chavez Olga Dir Diversity Programs B Conklin Eileen Dean Arts BS Comm Occ Ed Social Science E Cordell Joyce Dir Marketing Comm Relations D De La Fuente Marta Dir Continuing Education Health C Ebert Patrick Dir EPCC TV B Eveler Janet Dean Arts Comm Social Science E Farias Jaime AVP Workforce Continuing Education F Ferguson Joseph Dir Small Business Development Center C Fernandez Marco Exec Dir Network Systems E Flores Fernando AVP Budget Financial Services F Flores Juan Dir Auxiliary Services D Frescas Christina Dir Institutional Planning C Gallardo Ruben Dir Purchasing Contract Management D Gamez Nancy Dir Academic Computing Media Services C Giron Jenny VP Information Technology CIO G Gross Dolores Exec Dir Resource Development E Haan Mary Beth Dir College Accreditation Compliance D Hernandez Alejandro Dir Human Resources Development C Hubail Abraham Exec Dir IT Soft A Analytics E Huerta Yvette Dir Curriculum Instructional Development C Jones Arvis Dir Student Leadership Campus Life D Jones Robert Dir Distance Education C Kay Carol Dir Institutional Research C Lachica-Chavez Cassandra Exec Dir Admission & Registrar E Lawrence Alfred Dir Grants Management C Lerma Raul Exec Dir Student Financial Aid E Lobato Richard Exec Dir Physical Plant E Lockhart Janet Dir Center for Student with Disabilities C Lopez Kathleen Dir CE Bus Industry Training Pers Enrch C Meagher Paula Dean of Nursing E Mitchell Paula Dean Health Career Tec Ed Math Science E Moe Keri AVP External Relations Comm and Dev F Muro Andres Community Edu Program Director B
(Exhibit 3.4.1) 08/23/17
Administrative Staff Contracts
NAME TITLE GRADE Pagel Myshie Dean Education Career Tech Education E Peña Andrew Exec Dir Human Resources E Penley Julie AVP Instruction and Student Success F Pierce Marisa Exec Dir Outreach Transition Services E Primozich Blayne Dean Comm Performing Arts E Quiros Ondrea Dir Quality Enhancement Plan Assessment C Ramirez Jose Chief of Police E Rodarte Susana Dean ESL Reading Social Science E Rodriguez Lucia Dir Student Success D Shaughnessy Josette VP Financial and Admin Operations CFO G Smith Steven VP Instruction Workforce Education G Stroud James Dir Institutional Effective C Taboada Luz Dir Center for Corporate & Workforce Training C Tellez Laura Dir Budgets D Tena Lydia Dean Instructional Programs E Valerio Olga Dean Advanced Technology Center E Villalobos Joshua Dean Instructional Programs E Webb Ernest Dean Math Science Career Tech Ed E Yanez Mary Dir Senior Adult Programs B
Classified Staff One Year Contracts
NAME TITLE GRADE
Acosta Olga Campus Cashier D Aguirre Cesario Draftsman F Aguirre John Financial Aid CD Scholarships Veteran Affairs G Akhtar Monica Human Resources Specialist E Alcantar Javier Maintenance Worker II C Alvarado Guadalupe Senior Administrative Associate F Amezcua Jazmin Peace Officer I D Arriola Jason Testing Services Clerk C Avila Maribel Administrative Associate E Bailon Alfredo Peace Officer I D Barley Juan Testing Services Clerk C Becker Daniel Lab Assistant I B Black Aida Administrative Associate E Boone Leslie Student Services Assistant II C Brown Sara Administrative Associate E Bueno Blanca Administrative Associate E Caldera Ricardo Maintenance Worker I B Campos Raul Peace Officer I D
(Exhibit 3.4.2) 08/23/17
Classified Staff One Year Contracts
NAME TITLE GRADE Campos Cordova Sergio Peace Officer I D Carrillo Priscilla Enrollment Services Specialist E Castaneda Garcia Julio Maintenance Worker II C Castillo Esperanza Administrative Office Assistant C Castillo Ivan Occupational Education Lab Assistant D Castruita Maribel Administrative Associate E Cerda Iveth Payroll Specialist E Chavez Daniel Peace Officer II E Chavez Miguel Peace Officer I D Chavira Savannah Administrative Associate E Contreras Rene Maintenance Worker II C Cortez Jomaira Dispatcher C Cortinas Luis Campus Cashier D Curiel Norma Administrative Assistant D Delarosa Jaime Detective Investigator F Delgado Joseph Peace Officer I D Diaz Fabiano Christina Occupational Education Lab Assistant D Dorado Joe Institutional Research Specialist E Dorado-Grove Alfredo Student Services Assistant C Eichhorn Catherine Career Services Specialist E Escarciga Sharon Peace Officer I D Espinoza Leticia Occupational Education Lab Assistant D Estrada Theresa Accounts Receivable Specialist E Flores Eduardo Admissions Registration Assistant D Franco Denise Administrative Associate E Gachupin Alexandro Peace Officer I D Gamez Manuel Student Services Assistant C Gandara Jaime Media Production Technician C Garay Angelica Administrative Associate E Garcia Gabriela Sign Language Interpreter D Garcia Manuel Maintenance Worker I B Garcia Victoria Sign Language Interpreter D Garibay Veronica Administrative Associate E Gonzalez Carolina Academic Resource Specialist E Gonzalez Diane Peace Officer I D Gonzalez Ruben Property Control Assistant D Guerrero Eric Occupational Education Lab Assistant D Gutierrez Brandon Peace Officer I D Gutierrez Ezequiel Occupational Education Lab Assistant D Gutierrez Karla Administrative Associate E Henderson Yvette Admissions Registration Assistant D Hernandez Andres Peace Officer I D
(Exhibit 3.4.3) 08/23/17
Classified Staff One Year Contracts
NAME TITLE GRADE Hidalgo Yvonne Administrative Office Assistant C Hunter Cherylanne Career Services Specialist E Ibarra Juan HVAC Controls Technician F Iniguez Jose Maintenance Worker I B Jacobo Raul Peace Officer I D Jimenez Maria Senior Administrative Associate F Jordan Benjamin Campus Maintenance Technician E Jurado Elmo Peace Officer I D Knudson Minerva Financial Aid Specialist E Ledesma Sena Rosemary Financial Aid Specialist E Licon-Gonzalez Cindy Payroll Specialist E Lopez Andres Program Assistant D Lopez Joshua Academic Resource Specialist E Lopez Yvonne Library Assistant E Loya Guadalupe Program Assistant D Loya Reyna Default Prevention Specialist E Lugo Nancy Dispatcher C Macias Jennifer ESL Lab Assistant E Marquez Raul Electrician E Martinez Daniel Maintenance Worker I B Mejia Roberto ATC Lab Assistant E Minnie Jeannette ESL Lab Assistant E Moncivaiz Juana Peace Officer I D Montoya Benjamin Administrative Assistant NSO D Munoz Bertha Coordinator Language Institute Office E Ojeda Rebecca Transition Specialist E Olan Paul Lab Assistant III E Ortega Beatriz Administrative Assistant D Ortiz Estela WFD Program Specialist E Palomo Francisco Science Lab Assistant E Parral-Taylor Rachel Accounts Receivable Specialist E Payan Veronica Admissions Registration Assistant D Perez Antonio Maintenance Worker I B Perez Irene Clerk A Perez Marina Dispatcher C Perez Victor Detective Investigator F Prieto Anthony Financial Aid Specialist E Ramirez Amy Peace Officer I D Ramos Brenda Library Assistant E Ramos Katherine Student Services Assistant II C Ramos Dayer Cecilia Lab Assistant III E Reske Juergen ISC Technician D
(Exhibit 3.4.4) 08/23/17
Classified Staff One Year Contracts
NAME TITLE GRADE Reyes David Transition Specialist E Riveroll Hector Lab Assistant III E Roberts Shaun Peace Officer I D Rodarte Natalia Institutional Research Specialist E Rodriguez Juan Peace Officer I D Romero Celia GED Testing Assistant D Ruiz Samuel Supervisor Public Services F Ruiz Moore Guillermo Maintenance Worker I B Sachs Leah Dispatcher C Salas Norma Admissions Registrar Specialist DC ECHSP E Sanchez Portillo Rosa Science Lab Assistant E Segovia David Maintenance Worker I B Shin-Briseno Yumi Financial Aid Specialist Academic Progress E Soto Marlyn Campus Cashier D Talavera Richard Campus Maintenance Technician E Torres Miguel Transition Specialist E Torres Roberto Peace Officer I D Yalda Jacqueline Peace Officer I D Yanez Belinda Student Services Assistant C Yanez Chrystabelle Employment Specialist E
Classified Staff Two Year Contracts
NAME TITLE GRADE Abilez Alma Supervisor Public Services F Acevedo Oscar ACS Lab Assistant C Adame Leticia Acquisitions Tech Assistant E Ahumada Myrna Accounts Payable Specialist E Alarcon Julio Campus Maintenance Technician E Alcantar Santiaga CEP Assistant D Alvarado Maria Human Resources Assistant D Alvarez Guadalupe Administrative Assistant D Alvarez Leticia Senior Benefits Associate F Anchondo Alma Library Assistant E Annotico Margarita Reading Lab Assistant E Apodaca Yvonne Coordinator Workstudy Program G Apple Lulu Administrative Assistant D Araiza Vera Lab Assistant III E Arango Araseli Cataloging Technical Assistant E Archuleta Jesus Senior Painter F Arellano Dolores Administrative Associate E Arellano Jessie Grants Specialist E
(Exhibit 3.4.5) 08/23/17
Classified Staff Two Year Contracts
NAME TITLE GRADE Armas Salvador Lab Assistant II D Armendariz Diann Campus Cashier D Arriaga Fernando Welder E Arroyo Maria Certification Specialist E Arvizo Juan Maintenance Worker II C Attel Carol Senior Administrative Associate F Avalos Cecilia Administrative Office Assistant C Avila Christine Employment Specialist E Ayala Patricia Library Assistant E Barraza Angelina Account Clerk III E Barrios Marisela Program Assistant D Barrios Sandra Admin Office Assistant C Bautista Barry Campus Maintenance Technician E Beltran Laura Career Services Specialist E Brown Dwight Admissions Evaluation Assistant D Buisson-Rodriguez Claire Media Production Specialist D Burrola Lydia Human Resources Specialist E Cabral Elia Testing Services Clerk C Carrillo Hugo Shipping and Receiving Clerk C Castaneda Edna CE Registration Assistant D Castanon Margarita Career Services Specialist E Castillo Dolores Admissions Registration Assistant D Castillo Isabel Program Assistant D Ceniceros Francisco Library Assistant E Cepeda Esperanza Occupational Education Lab Assistant D Chavez Francisco Locksmith Assistant E Chavez Georgina Admissions Registration Assistant D Chavez Javier Peace Officer II E Chavez Rosa Accounts Payable Specialist E Cisneros Maria Testing Services Specialist D Clancy Dolores Science Lab Assistant E Contreras Eduardo ACS Lab Assistant C Cordova Enid Senior Administrative Associate F Corona Cecilia Admissions Registration Assistant D Cortinas Luis Media Services Assistant C Curiel Daniel Journey Construction Worker D Curiel Elvia Administrative Associate E Dean Charles Senior Electrician F Del Rio Maria Program Assistant D Del Villar Rocio Vehicle Registration Clerk D Delgado Carlos Locksmith F Delgado Maria ACS Lab Assistant C
(Exhibit 3.4.6) 08/23/17
Classified Staff Two Year Contracts
NAME TITLE GRADE Diaz Jessica Senior Administrative Associate F Diaz Victor Maintenance Worker II C Dominguez Eva Registration Assistant D Dominguez Silvia Career Services Specialist E Dragon Norma Administrative Associate E Duran Luis Maintenance Worker II C Duran Maria Admin Office Assistant C Elenes Arturo Maintenance Worker II C Elenez Candido Occupational Education Lab Assistant D Escalante Irene Admin Office Assistant C Espinoza Robert Occupational Education Lab Assistant D Estrada Alfredo Peace Officer I D Estrada Elizabeth Coordinator Financial Aid RMTO G Estrada Hilario Property Control Assistant D Estrada Laura Accounts Payable Specialist E Fabela Pedro Account Clerk C Faber Maria Financial Aid Specialist E Farah Mayela Grants Specialist E Favela Gabriela Occupational Education Lab Assistant D Fernandez Elvira Administrative Associate E Flores Lourdes Accounts Payable Specialist E Franco Rojelio Pest Control Grounds Tech E Gaither Laura ISC Technician D Gallardo David ACS Lab Assistant C Gallegos Ruben Graduation Specialist E Garay Teresa Library Assistant E Garcia Aurea Career Services Specialist E Garcia Carmen Enrollment Services Specialist E Garcia Laura Senior Administrative Associate F Garcia Lucia Testing Services Specialist D Gaytan Juan Tuitions Assistant E Giner Maria Certification Specialist E Gomez Esperanza Senior Administrative Associate F Gomez Maribel Grants Specialist E Gomez Maria Senior Administrative Associate F Gonzalez Irma Accounts Receivable Specialist E Gonzalez Laura PREP Lab Assistant III E Gonzalez Sylvia Administrative Associate E Guerra Javier Peace Officer I D Guerrero Ana Student Services Assistant C Guerrero Ana Bursar Clerk C Gunnells Patricia Admissions Evaluation Assistant D
(Exhibit 3.4.7) 08/23/17
Classified Staff Two Year Contracts
NAME TITLE GRADE Gutierrez Claudia Administrative Associate E Gutierrez Henry Peace Officer II E Gutierrez Minerva Administrative Associate E Gutierrez Sandra Administrative Office Assistant C Guzman-Jarnagin Elvia Senior Administrative Associate F Hall John Lab Assistant II D Hernandez Bernice Senior Administrative Associate F Hernandez Leticia Admissions Registration Assistant D Hernandez Luz Student Services Assistant C Hernandez Maria Administrative Associate E Hernandez Patricia Coordinator Scheduling F Herr Adalberto Peace Officer II E Herrera Maria Administrative Office Assistant C Herrera Rafael Maintenance Worker II C Hinojo Fernando Head Maintenance Worker Ground D Hinojos Norma Senior Administrative Associate F Hoey Sandra Administrative Associate E Holguin Rolando Peace Officer I D Hunter Juanita Occupational Edu Lab Assistant D Jackson Sylvia Admissions Registration Assistant D Jimenez Maria Administrative Assistant D Jones Leticia Administrative Associate E Juarez Brenda Financial Aid Specialist E Juarez Luis Peace Officer I D Leon Guerrero Maria Specialist Financial Aid Veteran Affairs E Lerma Marisela Administrative Office Assistant C Leyva Victor ISC Technician D Linder Renato Campus Cashier D Loera Guillermo Budget Analyst E Loera Mayela Human Resources Specialist E Lopez Caesar Irrigation Specialist E Lopez Javier Kinesiology Lab Assistant C Lozano Rosa Financial Aid Specialist E Lucero Raul Grounds Foreman G Lujan Marisela Administrative Associate E Lujan Rose Admissions Registration Assistant D Luna Rebecca Admissions Registration Assistant D Maese Juanita Financial Aid Specialist E Marin Jose ATC Lab Assistant E Marquez Juana Student Services Assistant C Marquez Rosemary Clerk A Martinez Elvira Senior Administrative Associate F
(Exhibit 3.4.8) 08/23/17
Classified Staff Two Year Contracts
NAME TITLE GRADE Martinez Juana Financial Aid Specialist E Martinez Maria Administrative Associate E Martinez-Lizarraga Gregorio ISC Technician D Martinez-Rivas Elida Financial Aid Specialist E Mata Fernando Curriculum Monitoring Assistant E McBroom Kimberly Campus Cashier D Medrano Lilia Admissions Registration Assistant D Mejia Daniel Testing Services Clerk C Mendoza Roberto HVAC Controls Technician F Moncayo Sara Media Scheduling Specialist C Montes Astrid Library Assistant E Mora Pedro Career Services Specialist E Moreno Barbara Senior Administrative Associate F Moreno Margarita Senior Administrative Associate F Muela Lino Maintenance Worker I B Muniz Nancy Administrative Associate E Munoz Alma Admissions Registration Assistant D Munoz Maria Administrative Associate E Navarro Javier Senior Construction Worker F Nervais Martha TV Production Technician C Noriega Maria Administrative Associate E Ocon Mario Maintenance Worker II C Olivas Magdalena ISC Technician D Ontiveros Elizabeth Purchasing Specialist E Ontiveros Maria Media Services Assistant C Orduno Rosa Occupational Education Lab Assistant D Ortega Maria Senior Administrative Associate F Ortiz Jesus Campus Maintenance Technician E Padilla Roy Peace Officer I D Paiz Elinora Registration Assistant D Pando Rita Financial Aid Assistant D Parra Eva Leticia Administrative Associate E Perkins Jennifer Employment Specialist E Pham Anhoa Lab Assistant III E Porras Karina Testing Services Clerk C Powers Elizabeth Administrative Associate E Pulido Rosario Student Services Assistant C Quezada Reynaldo Senior Carpenter F Quiroz Beatriz Administrative Associate E Quiroz Sulamita Human Resources Clerk C Ramirez Angel Coordinator Special Events and Moving F Ramirez Araceli Coordinator Financial Aid Student Loans G
(Exhibit 3.4.9) 08/23/17
Classified Staff Two Year Contracts
NAME TITLE GRADE Ramirez Donaciana ISC Technician D Raygoza Antonia Purchasing Clerk C Resendez Ana Administrative Associate E Retana Rebecca Library Assistant E Rivera Gilberto HVAC Energy Management Specialist F Roberts Luz Student Advisor D Robles Dolores Student Services Assistant C Rodarte Hugo Media Services Assistant C Rodela Gabriel Admissions Registration Assistant D Rodriguez Gilbert ACS Lab Assistant C Rodriguez Gilbert CSD Testing Specialist D Rodriguez Nivia Shipping and Receiving Clerk C Rodriguez Rosa ACS Lab Assistant C Rojas Carolina Occupational Education Lab Assistant D Romero Alma Science Lab Assistant E Romero Ernesto Head Maintenance Worker Ground D Rubio-Perez Socorro Administrative Associate E Salas John Library Assistant E Salas Letticia Program Assistant D Salazar Maria Admissions Registration Assistant D Salcido Ana CE Registration Assistant D Saldana Laura Accounts Payable Specialist E Saldana Rosa Senior Administrative Associate F Salomon-Tapia Maria Admissions Registrar Specialist DC ECHSP E San Roman Armando Peace Officer I D Sanchez Irma Admissions Registration Assistant D Sanchez Saul Maintenance Worker II C Sanchez Veronica Human Resources Clerk C Santacruz Elva Administrative Associate E Serna Maria Sign Language Interpreter C Shoppach Eric Financial Aid Specialist E Silva Guadalupe Administrative Associate E Simmons Robin Administrative Associate E Solis Maria Financial Aid Specialist E Soto Adalberto Peace Officer II E Stevens Richard Occupational Education Lab Assistant D Stroessel Cecilia ACS Lab Assistant C Sustaita Silvia ISC Technician D Taylor Janet Processing Specialist E Terrones Luz Security Specialist E Torres-Guerra Ariana Student Services Assistant C Toynes Deborah Program Assistant D
(Exhibit 3.4.10) 08/23/17
Classified Staff Two Year Contracts
NAME TITLE GRADE Valadez Leticia Admissions Registrar Specialist DC ECHSP E Valadez Mario Senior Painter F Varela Elvia Testing Services Clerk C Vasquez Osvaldo Peace Officer I D Villalpando Veronica Lab Assistant II D Zarate Maria Supervisor Public Services F Zuniga Erika Financial Aid Specialist E
Professional Support One Year Contracts
NAME TITLE GRADE Aguilar Cynthia CSD Campus Coordinator C Alarcon Arlene Manager Grants Management E Anguiano Joel Assistant Forensics Speech Debate Coach B Araujo Juan Technical Support Specialist F Barcenas Guadalupe Assistant Dir Veterans Affairs E Barquin Caryl Media Producer E Bautista Norma Class Comp Specialist B Bibo Patricia Accountant C Cabral de Amaya Maria Manager Student Services C Cano Marina Campus Coordinator B Cervantes Luis Buyer C Chavez Montes Patricia Lab Facilities Supervisor B Cullen Kris Web Graphics Designer I Davila Ida Lab Facilities Supervisor B Davis Diana Manager Academic Resources D De La Rosa Ismael Marketing Specialist C Del Hierro Claudia Coordinator PE Activities Facilities B Diaz Aaron Construction Supervisor E Elizalde Imelda Research Analyst C Flores Aaron Webmaster J Flores Christopher Technical Support Specialist F Garcia Fernando Photographer C Garcia Robert Assoc Dir Admissions Registrar F Garza Gabriel Project Manager Construction F Garza Christina Campus Coordinator Testing Services C Gonzalez Carlos Assoc Dir Dual Credit ECHS F Gonzalez Marlib Asst Dir Student Leadership Campus Life D Gonzalez Patricia Systems Administrator J Granillo Antonia Program Student Advisor B Guadalajara Erika Technical Support Specialist F
(Exhibit 3.4.11) 08/23/17
Professional Support One Year Contracts
NAME TITLE GRADE Guerrero Francisco Asst Dir NSO & Trans Programs E Gutierrez Kathryn Head Softball Coach C Gutierrez Maria Lab Manager D Guzman Michael Lieutenant G Hernandez Raul Campus Life Representative B Hicks Barbara Coordinator Instructional Testing D Leslie David Lieutenant G Lopez Michelle Lab Facilities Supervisor B McHale Sandra Executive Office Manager D Medina Adrian Lieutenant G Mendoza-Miramontes Veronica Campus Coordinator Testing Services C Moreno Jaime Campus CD Testing Services C Moreno Salvador Research Analyst C Nickerson Jonathan Manager Student Culinary Services D Pacheco Elvia Executive Office Manager D Palomino Laura Campus Coordinator Testing Services C Payne Pamela Exec Assistant President and BOT F Rathbun Lee Research Analyst C Reyes Fernando Academic Advisor C Rico Tanya Assist Dir Veterans Resource D Rivera Pablo Program Student Advisor B Robison Isela Manager Grants Management E Rodriguez Sara Lab Facilities Supervisor B Romero Jesus Technical Support Specialist F Rosales Laura Manager ISC D Saldivar Elizabeth PREP Lab Assistant III E Samaniego Roberto Project Manager Construction Services F Santana Sonia Academic Advisor C Saucedo Gabriel Head Baseball Coach C Sepulveda Liliana Project Manager Construction F Sierra Irene Academic Advisor C Tellez Joy Manager Data Payables D Topete Clara Campus Coordinator Testing Services C Trujillo Al Procurement Analyst E Valdez James Manager Grants Management E Vasquez Enrique Manager Vehicle Registration C Viramontes Raquel Executive Office Manager D Webber John Coordinator CSD Support Services C
(Exhibit 3.4.12) 08/23/17
Professional Support Two Year Contracts
NAME TITLE GRADE Alaniz Martha Workers Comp Specialist B Arvizo Martha Asst Dir Enrollment Management D Avila Sally Academic Advisor C Banuelas Israel Coordinator Maintenance Services C Barragan Joseph Captain I Barrera Alfonso Senior Network Engineer K Bowman Cheryl ERP Security Analyst G Brown David Lab Manager D Cabrera Rafael Network Specialist H Cadena Luz Manager Distance Education Programs D Carnagey Elizabeth Assoc Dir Human Resources F Carreno Margarita Manager HR Info Systems H Casavantes Mariadel Carmen Manager Workplace Literacy D Chavez Dalila Programmer Analyst G Corona Gloria Asst Dir Financial Aid Tech Svcs & Rptg E Dominguez Mercedes Manager Student Services C Elliott Robert Manager Grants Management E Flores Lucina Manager Language Institute D Flores Luis Graphic Designer C Gaines Jackie Senior Programmer Analyst I Garcia Erick Assistive Technology Specialist C Garcia Martha Lab Manager D Gaytan Daniel Senior Programmer Analyst I Gil Maria Manager Student Services C Gil Oscar Manager Student Services C Gomez Armando Asst Dir Comp Based Testing Systems E Gonzalez Arturo Manager Institutional Research H Hajjar Souraya Manager Health Related Grants F Hamdan Nasser Information Technology Systems Manager K Harmon William Lab Facilities Supervisor B Hoefner Lorraine Manager Library Systems J Hougham Dale Managing Dir Enrollment Management G Lara Marco Media Producer E Lawrence Andrew Technical Coordinator H Lipscomb Victoria Manager Employee Relations F Lopez Ines Assoc Dir Student Financial Aid F Molina Torres Carlos Senior Programmer Analyst I Montero Ernesto Senior Programmer Analyst I Morgan Charles Manager Support Center H Morrow Roberto Senior Programmer Analyst I
(Exhibit 3.4.13) 08/23/17
Professional Support Two Year Contracts
NAME TITLE GRADE Ornelas Alfredo Senior Programmer Analyst I Pavia Dolores Programmer Analyst G Perez Gabriel Academic Advisor C Prats Luis PREP Guidance Assistant B Ramirez Elizabeth Academic Advisor C Rodriguez Elizabeth Tech Support Specialist II G Ruiz Maria Asst Dir Office Recruit School Relations E Schirmer Denise Manager Specialized Admissions C Schirmer Douglas Information Technology Systems Manager K Silva Ralph Manager Institutional Research H Sotelo Anita Academic Advisor C Sweet Deborah Programmer Analyst G Taylor Houston Michelle Coordinator Special Events C Thurman Olga Manager Academic Resources D Urenda Leticia Manager Student Services C Urias Norma Asst Dir Stud Aid Programs E Vasquez Daniel Assist to VP Student Enrollment Services F Vasquez Edmundo Database Administrator J Vazquez Angeles Manager Institutional Research H Woon Lillian Assoc Comp Bursar Services F Yee James Information Technology Systems Manager K
(Exhibit 3.4.14) 08/23/17
Exhibit 3.7 Information Items (No Action Required)
Resignations: Retirements:
Acosta, Evelyn Armendariz, Carlos Instructor Counselor Nursing Counseling 08/01/17 08/31/17
De La Rosa, Ramiro Brown, Deborah Instructor Instructor Advanced Technology Center Nursing 07/14/17 08/31/17
Garcia, Jesus Caskey, Deborah Admissions & Registration Assistant Instructor Admissions & Registration Geology 07/31/17 08/31/17
Salazar, Fabian Chavira, Rogelio Instructor Instructor Nursing English as a Second Language 08/31/17 08/31/17
Villanueva, Lizette Echavarria, Jose Instructor Shipping and Receiving Clerk Nursing Shipping and Receiving 08/10/17 08/31/17
Gonzalez, Arturo Buyer Purchasing & Contract Management 08/31/17
Gorski, Kenneth Instructor Architecture 08/31/17
Mooney, Mary Instructor Sign Language 08/31/17
(Exhibit 3.7.1) 08/23/17 Exhibit 3.7 Information Items (No Action Required)
Retirements (Cont.):
Sample, Barry Educational Development Assistant Curriculum Office 08/31/17
(Exhibit 3.7.2) 08/23/17 FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of a Amount: three-year contract renewal with Transtelco, Inc. for Not to Exceed district-wide internet services at each El Paso County $989,880 Community College campus. (Over six year period)
Requestor: Marco Fernandez Area Responsible: Network Systems
Resource Persons: Jenny Girón, Marco Fernandez
Purpose: To provide dedicated high-speed internet service at each of the El Paso County Community College District campuses for administrative and academic support.
Explanation: This contract is for a period of three (3) years with an option to renew, on an annual basis, for an additional three (3) years for a potential maximum contract term of six (6) years, upon satisfactory vendor performance and administrative approval. This renewal represents at least 100% bandwidth increase from the previous contract. This request is for a minimum of 200 Mbps of dedicated Internet services at Mission del Paso Campus, Northwest Campus, Transmountain Campus, Rio Grande Campus, Administrative Services Center and 500 Mbps at Valle Verde Campus, during the first year, and increase bandwidth as needed during remaining years. It also, includes Distributed Denial-of-Service (DDoS) protection for each connection. DDoS attacks are an attempt to make an online service unavailable or cause an outage by overwhelming it with traffic from multiple sources. The protection is accomplished by rerouting traffic to the scrubbing center (mitigation device) then clean traffic is delivered.
This request allows Information Technology Division the ability to increase additional bandwidth at any of the campuses as the increase in the number of students bringing their own devices to school, and/or the general use of the Internet bandwidth increases due to addition of new buildings or enrollment increase. Information Technology Division will purchase the additional bandwidth as needed and allocate accordingly that best serves the needs of the students, faculty and staff, during the contract term.
The minimum cost for the first year of contract will be $114,480 and years two (2) through six (6) will not exceed $175,080 annually due to flexibility of increasing bandwidth as necessary.
This purchase for Internet service is being conducted through Request for Competitive Sealed Proposals process CSP#17-018, based on Texas Education Code 44.031.
Funding is provided by the Information Technology Telephone Utility account.
Date: 09/01/17
Account: 11000/75003
Recommendation: Approval by the Board of Trustees. Budget: $500,833
Vendor: Transtelco, Inc. Expenditures 500 W. Overland, Suite 310 to date: $0 El Paso, TX 79901 Balance: $500,833
(Exhibit 4.1.1) 08/23/17 EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
INTERNET SERVICE PROVIDER
CSP #17-014
ANALYSIS
The services secured through this CSP process will be utilized by El Paso County Community College District.
Requests for Competitive Sealed Proposals were advertised for two (2) consecutive weeks in the local newspaper, the El Paso Times. All such requests are also posted on the Purchasing & Contract Management Department’s page of the EPCC website. Proposal packets were issued to six (6) entities. Proposals received are indicated on the CSP tabulation.
The evaluation committee requested that the District enter into negotiations with the vendor offering the best value to the District as allowed per Education Code 44.0352 for CSP’s to obtain a “best and final” rate proposal for both the minimum bandwidths per location and for the additional proposed bandwidth options per location. The negotiations successfully resulted in a cost savings to the District.
It is the recommendation of the CSP Analysis Committee (Dr. Jenny Giron, Marco Fernandez, Alfonso Barrera, Dean Richard Webb, and Dr. Cassandra Lachica-Chavez) that a contract be awarded to:
Transtelco, Inc. 500 W. Overland, Suite 310 El Paso, TX 79901
The contract award will be for an initial period of three (3) years with an option to renew, on an annual basis, for an additional three (3) years for a potential maximum contract term of six (6) years. Contract renewals will be based on satisfactory vendor performance and administrative approval.
(Exhibit 4.1.2) 08/23/17
CSP #17-018 Internet Service Provider Verizon Business Network Transtelco, Inc. Services, Inc. Vendor Requirements Each response to this CSP must be indexed in the exact same order as requirements are indicated. Responses to the Technical Specifications shall be titled and numbered in exact correlation to the requirement requested. Deviations to this required response format may result in the rejection of part Provided Provided or all of the proposed submission. "Installation schedules can only Respondent must submit (with their proposal response) a detailed, installation schedule for each campus site. Provided be determined after contract award." Respondent is required to submit a minimum of three (3) references using Attachment A. The District reserves the right to contact respondent’s Provided Provided other customers as part of its reference check process. Respondents should outline their proposed procedures for handling the District's account and include the name of an account representative who Provided Provided shall have overall responsibility for the account. Respondent will supply an annual report and/or financial statements attesting to the fiscal viability of the company. Further documentation attesting to corporate growth, market share, reputation, experience, quality of service, quality of support personnel, etc. should be supplied. Provided Provided
Family code form, Felony conviction form, Conflict of interest forms Provided Provided Cost proposal ------Respondent agrees to hold the prices, if awarded, through the duration of the initial contract term: Agrees Not indicated
Rates for High-Speed Internet via Fiber Optic Cable as specified in CSP #17-018 Internet Service Provider: ------
(Exhibit 4.1.3) $______per month @ _____ Mbps: Administrative Service Center, 9050 Viscount Blvd. (Minimum 500 Mbps) $1,235 $2,104.16
Valle Verde Campus, 919 Hunter Dr. (Minimum 500 Mbps) $1,235 $2,297.70
Transmountain Campus, 9570 Gateway Blvd. North. (Minimum 200 Mbps) $1,092.50 $2,222.29
Rio Grande Campus, 100 West Rio Grande Ave. (Minimum 200 Mbps) $1,092.50 $1,694.10
Mission Del Paso Campus, 10700 Gateway East. (Minimum 200 Mbps) $1,092.50 $1,419.92 Northwest Campus, 6701 South Desert Road. (Minimum 200 Mbps) $1,092.50 $1,419.92 Total amount per month at indicated Mbps for all locations without DDoS: $6,840 (Best and Final) $11,158.09 Proposed monthly cost for distributed denial-of-service (DDoS) protection pricing for District-wide high-speed internet via Fiber Optic Cable as proposed for all District locations above. (The District reserves the right to exclude the DDoS component if it is not in the District’s best interest). $2,700 (Best and Final) $19,975
Total amount per month at indicated Mbps for all locations with DDoS: $9,540 with DDoS (Best and $31,133.09 Final)
Describe all additional proposed bandwidth options which could be provided under an agreement resulting from this CSP (itemize per campus):
$2,840 per mo./10 Gbps with Administrative Service Center, 9050 Viscount Blvd. None indicated DDoS (Best and Final) $1,852.50 per mo./1 Gbps with Valle Verde Campus, 919 Hunter Dr. None indicated DDoS (Best and Final) $1,852.50 per mo./1 Gbps with Transmountain Campus, 9570 Gateway Blvd. North. None indicated DDoS (Best and Final) $2,840 per mo./10 Gbps with
08/23/17 Rio Grande Campus, 100 West Rio Grande Ave. None indicated DDoS (Best and Final) $1,852.50 per mo./1 Gbps with Mission Del Paso Campus, 10700 Gateway East. None indicated DDoS (Best and Final) $1,852.50 per mo./1 Gbps with Northwest Campus, 6701 South Desert Road. None indicated DDoS (Best and Final) CSP #17-018 Internet Service Provider
Verizon Business Maximum Evaluation Criteria Ratings Key Factor Transtelco, Inc. Network Services, Inc. Points
0 = Unable to evaluate due to inadequate or missing information 1. The purchase price (34 1 = Unsatisfactory 2 = Below average 6.8 31.28 21.76 34 pts.) 3 = Average 4 = Above average 5 = Superior
0 = Unable to evaluate due to inadequate or missing information 2. The reputation of the vendor and of the vendor's goods or services 1 = Unsatisfactory 2 = Below average 3 12.00 11.40 15 (15 pts.) 3 = Average 4 = Above average 5 = Superior
0 = Unable to evaluate due to inadequate or missing information 3. The quality of the vendor's goods or services 1 = Unsatisfactory 2 = Below average 2 8.40 7.60 10 (10 pts.) 3 = Average 4 = Above average 5 = Superior
0 = Unable to evaluate due to inadequate or missing information 1 = Unsatisfactory
(Exhibit 4.1.4) 4. The extent to which the vendor's goods or services meet the District's needs 2 = Below average 3 12.60 9.60 15 (15 pts.) 3 = Average 4 = Above average 5 = Superior
0 = Unable to evaluate due to inadequate or missing information 5. The vendor's past relationship with the District 1 = Unsatisfactory 2 = Below average 2 8.40 7.60 10 (10 pts.) 3 = Average 4 = Above average 5 = Superior
6. The impact on the ability of the District to comply with laws and rules relating to Historically 0 = No 1 1 0 1 Underutilized Businesses (1 pt.) 1 = Yes
0 = Unable to evaluate due to inadequate or missing information 7. The total long term cost to the District to acquire the vendor's goods or services 1 = Unsatisfactory 2 = Below average 2 9.20 5.20 10 (10 pts.) 3 = Average 4 = Above average 5 = Superior
8. For a contract for goods and services, other than goods and services related to telecommunication and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor’s 0 = No 1 0 0 0 ultimate parent company or majority owner: (A) has its principal place of business in this state; or (B) employs at least 1 = Yes 500 persons in this state. (0 pts.)
0 = Unable to evaluate due to inadequate or missing information 9. Any other relevant factor specifically listed in the request for bids or proposals 1 = Unsatisfactory 2 = Below average 1 3.40 2.80 5 (5 pts.) 3 = Average 4 = Above average
08/23/17 5 = Superior
Total Points: 86.28 65.96 100 Recommend award Scope of Work as per the Specifications in CSP #17-018 Internet Service Provider The purpose of this request for Competitive Sealed Proposals (“CSP”) is to establish a quality provider for high-speed internet service at each of El Paso County Community College District’s (“District”) campuses. FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of Amount a license agreement with JourneyEd.com, Inc. for Not to Exceed: Adobe Creative Cloud™. $703,308
Requestor: Marco Fernandez Area Responsible: Information Technology/ Network
Resource Persons: Jenny Girón, Marco Fernandez
Purpose: To purchase a license agreement based on employee FTE count for Adobe’s Creative Cloud™.
Explanation: Adobe’s Creative Cloud™ allows students, faculty and staff the ability to access a variety of Adobe’s latest products to include Photoshop®, Illustrator®, InDesign®, Dreamweaver®, Acrobat®, Flash® Builder®, Premiere®, After Effects® and several others. The agreement allows the software to be installed district-wide on college-owned machines, including in labs and classrooms. Software upgrades are included during the duration of the agreement.
This contract is for a period of three (3) years, paid annually, with an option to renew on an annual basis for an additional three (3) years, for a potential maximum contract term of six (6) years. Renewals are based upon satisfactory vendor performance and administrative approval. The first three (3) years’ annual cost is $109, 040. This request includes a 15% contingency for the additional years to allow an increase in cost based on employee FTE. The employee FTE cost is dependent on the aggregate count from all the Texas community colleges that use the Adobe Enterprise Term License Agreement.
This purchase for Adobe licensing is being conducted through Request for Competitive Sealed Proposals process CSP#17-017, based on Texas Education Code 44.031.
Funding is provided by the Information Technology Software Maintenance account.
Date: 09/01/17
Account: 11000/75006
Budget: $1,367,693
Recommendation: Approval by the Board of Trustees. Expenditures to date: $0
Vendor: JourneyEd.com, Inc. Balance: $1,367,693 5212 Tennyson Pkway. Suite 150 Plano, TX 75024
(Exhibit 4.2.1) 08/23/17 EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
ADOBE ENTERPRISE AGREEMENT FOR ADOBE CREATIVE CLOUD®
CSP #17-017
ANALYSIS
The services secured through this CSP process will be utilized by El Paso County Community College District.
Requests for Competitive Sealed Proposals were advertised for two (2) consecutive weeks in the local newspaper, the El Paso Times. All such requests are also posted on the Purchasing & Contract Management Department’s page of the EPCC website. Proposal packets were issued to seven (7) entities. Proposals received are indicated on the CSP tabulation.
It is the recommendation of the CSP Analysis Committee (Marco Fernandez, Abraham Hubail, and Rebekah Bell) that a contract be awarded to:
JourneyEd.com, Inc. 5212 Tennyson Pkwy, Suite 150 Plano, TX 75024
The contract award will be for an initial period of three (3) years with an option to renew, on an annual basis, for an additional three (3) years for a potential maximum contract term of six (6) years. Contract renewals will be based on satisfactory vendor performance and administrative approval.
(Exhibit 4.2.2) 08/23/17
CSP #17-017 Adobe Enterprise Agreement for Adobe Creative Cloud®
JourneyEd.com, Inc. Vendor Requirements The District requests two (2) complete proposal response packets of which one (1) must be an original with all the Provided requested information, documentation, forms, etc. in each packet. Respondent shall provide a minimum of three (3) references from organizations, preferably from educational Provided institutions, where similar services have been provided using Proposal Form Attachment A. Vendor shall submit Proposal Form Attachment B, Vendor's Qualification Statement. Provided Family code form, Felony conviction form, Conflict of interest forms Provided Cost proposal ------(Exhibit 4.2.3) Respondent agrees to hold the prices, if awarded, through the duration of the initial contract term: (three years) Agrees 1st YEAR PROPOSAL- $109,040 Dollars per year for the product and maintenance services as defined in RFP #17-017 including all installation/maintenance costs. 2nd YEAR PROPOSAL- Dollars per year for the product and maintenance services as defined in RFP #17-017 including all installation/maintenance costs. $109,040 3rd YEAR PROPOSAL- Dollars per year for the product and maintenance services as defined in RFP #17-017 including all installation/maintenance costs. $109,040
4th YEAR PROPOSAL- Dollars per year for the product and maintenance services as defined in RFP #17-017 including all installation/maintenance costs. No proposal provided 5th YEAR PROPOSAL- Dollars per year for the product and maintenance services as defined in RFP #17-017 including all installation/maintenance costs. No proposal provided 6th YEAR PROPOSAL- Dollars per year for the product and maintenance services as defined in RFP #17-017 including all installation/maintenance costs. No proposal provided
Describe any offerings of no cost value-added services, any additional business features, including any alternate pricing proposal, pricing arrangements, discounts, or other value-added services that could be provided under an agreement resulting from this CSP See proposal
08/23/17 request: CSP #17-017 Adobe Enterprise Agreement for Adobe Creative Cloud®
Evaluation Criteria Ratings Key Factor JourneyEd.com, Inc. Maximum Points
0 = Unable to evaluate due to inadequate or missing information 1. The purchase price (68 1 = Unsatisfactory 2 = Below average 13.6 58.93 68 pts.) 3 = Average 4 = Above average 5 = Superior
0 = Unable to evaluate due to inadequate or missing information 2. The reputation of the vendor and of the vendor's goods or services 1 = Unsatisfactory 2 = Below average 1 4.33 5 (5 pts.) 3 = Average 4 = Above average 5 = Superior
0 = Unable to evaluate due to inadequate or missing information 3. The quality of the vendor's goods or services (5 1 = Unsatisfactory 2 = Below average 1 4.33 5 pts.) 3 = Average 4 = Above average 5 = Superior
0 = Unable to evaluate due to inadequate or missing information 1 = Unsatisfactory
(Exhibit 4.2.4) 4. The extent to which the vendor's goods or services meet the District's needs 2 = Below average 1 4.00 5 (5 pts.) 3 = Average 4 = Above average 5 = Superior
0 = Unable to evaluate due to inadequate or missing information 5. The vendor's past relationship with the District 1 = Unsatisfactory 2 = Below average 1 4.00 5 (5 pts.) 3 = Average 4 = Above average 5 = Superior
6. The impact on the ability of the District to comply with laws and rules relating to Historically 0 = No 1 0 1 Underutilized Businesses (1 pt.) 1 = Yes
0 = Unable to evaluate due to inadequate or missing information 7. The total long term cost to the District to acquire the vendor's goods or services 1 = Unsatisfactory 2 = Below average 1 3.67 5 (5 pts.) 3 = Average 4 = Above average 5 = Superior
8. For a contract for goods and services, other than goods and services related to telecommunication and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor’s 0 = No 1 0 0 ultimate parent company or majority owner: (A) has its principal place of business in this state; or (B) employs at least 1 = Yes 500 persons in this state. (0 pts.)
0 = Unable to evaluate due to inadequate or missing information 9. Any other relevant factor specifically listed in the request for bids or proposals 1 = Unsatisfactory 2 = Below average 1.2 2.40 6 (6 pts.) 3 = Average 4 = Above average
08/23/17 5 = Superior Total Points: 81.67 100 Recommend award Scope of Work as per the Specifications in CSP #17-017 Adobe Enterprise Agreement for Adobe Creative Cloud® The District is seeking Requests for Competitive Sealed Proposals (“CSP’s”) for the purchase of an Adobe Enterprise Term License Agreement (ETLA) for Adobe Creative Cloud® FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval Amount of contracts with several purchasing cooperative- Not to Exceed: $700,000 awarded vendors for the district-wide purchase of (Estimated total annual office products. aggregate amount)
Requestor: Ruben Gallardo Area Responsible: Purchasing & Contract Management
Resource Persons: Josette Shaughnessy, Ruben Gallardo
Purpose: Approval of contracts with various vendors as district-wide suppliers of office products for the period of September 1, 2017 – August 31, 2018.
Explanation: The District uses office supplies and products (i.e. pens, writing pads, toner, etc.) in the course of normal operations.
Purchase orders are placed on-line and departments receive next-day delivery to 170 district- wide locations. This program reduces the number of paper-generated purchase orders and minimizes the use of District resources for the ordering and delivery of these products.
Purchases conducted through these purchasing cooperatives are in compliance with Texas Education Code 44.031; and the provisions of Texas Government Code, Chapter 791 – Interlocal Cooperation Contracts. Each of these contracts were competitively awarded.
Awarded vendors: TCPN R141703 Buy Board 496-15 Office Depot Staples Contract & Commercial, Business Services Division Inc. 1313 George Dieter Drive, Ste B 3711 Brairpark Dr., Ste 275 El Paso, TX 79936 Houston, TX 77042
Region 19 #15-7116 Region 19 #15-7116 El Paso Office Products Pencil Cup Office Products, Inc. 1550 Lionel 1701 Texas Ave. El Paso, TX 79936 El Paso, TX 79901
The District reserves the right to purchase office products from any competitively-awarded proposal.
Funding is provided by each individual College department’s budget.
Recommendation: Approval by the Board of Trustees.
Vendors: Various - see above.
(Exhibit 4.3.1) 08/23/17 FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of a contract award to USI Southwest, Inc. for commercial property, Amount automobile, crime, general liability, educators’ legal liability, Not to Exceed: professional liability, cyber security liability, and school crisis $534,606 liability insurance.
Requestor: Ruben Gallardo Area Responsible: Purchasing & Contract Management
Resource Persons: Josette Shaughnessy, Ruben Gallardo
Purpose: Approval of a one (1) year contract award for district-wide commercial property, automobile, crime, general liability, educators’ legal liability, professional liability, cyber security liability and school crisis liability insurance for the period of September 1, 2017 through August 31, 2018.
Explanation: Approval of this item will continue to provide insurance coverage district-wide for commercial property, automobile, crime, general liability, educators’ legal liability, professional liability, cyber security liability and school crisis liability claims. Chapter 791 of the Texas Government Code allows for certain Interlocal agreements, including those for certain insurance coverage and reinsurance of such coverage. The District entered into an Interlocal Agreement with the Texas Public Entity Group with the approval of the Board of Trustees on September 9, 2009. The property, automobile, and crime coverage would be provided by Travelers Insurance through this Interlocal agreement. On July 14, 2017, the District issued Request for Proposals RFP#17-021 for general liability, educators’ legal liability, professional liability (for law enforcement related issues), and cyber and school crisis liability insurance. The competitive process is summarized in the following pages. Through this process, Travelers Insurance would provide the general liability, cyber liability, and professional liability coverage. Stratford Insurance would provide the educators’ legal and school crisis liability coverage. A.M. Best rates Travelers an A+, XV (superior) and Stratford an A, XV (excellent). Both companies are indicated as having a policyholder surplus of over $2 billion. The Interlocal Agreement and RFP#17-021, both mentioned above, allow for the contracting of these services based on Texas Government Code 791 and Education Code 44.031, respectively. These would be one (1) year policies.
Travelers Insurance (property, automobile, and crime through the Interlocal Agreement; also, general liability, cyber liability and professional liability-law enforcement through RFP#17-021) $356,393 Stratford Insurance (educators’ legal and school crisis liability through RFP#17-021) 148,213 Total Premium $504,606 Additional School Crisis Liability Insurance and Contingency (maximum) 30,000 Total Requested Amount (maximum) $534,606
Although the offer through RFP#17-021 includes school crisis coverage with a modest limit of $25,000 per event, the Administration is asking for additional funding of up to $10,000 to allow for the purchase of additional school crisis coverage. School crisis insurance is meant to reduce the costs to the District arising from workplace violence and similar actions. Additionally, the Administration is asking for an up to $20,000 contingency for the insurance of real property not listed on the schedule of values available at the time RFP#17-021 was issued. Such contingency would cover, for example, new real property acquired during the policy ci term, should that situation arise. This amount will not be spent unless needed. Total additional requested funding: a maximum of $30,000.
The total $504,606 premium above represents an approximate $5,876 decrease over last year’s premium. Funding is provided by the Insurance Property Account.
Recommendation: Approval by the Board of Trustees.
Vendor: USI Southwest, Inc. 2505 E Missouri El Paso, TX 79903
(Exhibit 4.4.1) 08/23/17 EL PASO COUNTY COMMUNITY COLLEGE DISTRICT INSURANCE SERVICES RFP #17-021
ANALYSIS
The services secured through this Request for Proposals process will be utilized by El Paso County Community College District.
Background: Less than three months ago, the District was informed by the Texas Association of Public Schools (TAPS) Property and Liability Fund of its intention to “dissolve TAPS (Property and Liability Fund) at the end of the 2016-2017 coverage year.” The reason given on the letter was that TAPS had “experienced a negative member equity position at the end of the 2015-16 claims year.” Also, “despite (expense reduction and restructuring measures), the projections for 2017-18 raised serious concerns about the continued financial viability of the fund.” Coverage from TAPS will end after August 31, 2017.
TAPS had provided the District insurance coverage in several categories for many years.
This information prompted an immediate discussion among the Administration relating to its options. It was concluded that a Request for Proposals for every insurance coverage currently supplied by TAPS, except automobile insurance, would be issued. Automobile insurance was omitted in the RFP due to the time limitations imposed upon the District by the unexpected letter. Including automobile coverage would have lengthened the RFP process, possibly beyond the printing of the August Board of Trustees meeting agenda. It is proposed that automobile coverage be supplied by Travelers insurance through the Texas Public Entity Group, as mentioned in the Abstract accompanying this item.
Requests for Proposals were advertised for two (2) consecutive weeks in the local newspaper, the El Paso Times. All such requests are also posted on the Purchasing & Contract Management Department’s page of the EPCC website. A copy of the District’s loss run (claims history) was made available to interested vendors upon request. Proposal packets were issued to eleven (11) entities. Proposals received are indicated on the RFP tabulation.
It is the recommendation of the RFP Analysis Committee (Fernando Flores, Victoria Lipscomb, and Albert Yanez) that a contract be awarded to:
USI Southwest, Inc. 2505 E. Missouri El Paso, TX 79903
The contract award will be for an initial period of one (1) year with an option to renew, on an annual basis, for an additional four (4) years for a potential maximum contract term of five (5) years. Contract renewals will be based on satisfactory vendor performance and administrative approval.
(Exhibit 4.4.2) 08/23/17 RFP #17-021 Educators Legal Liability, General Liability, and Cyber Liability Insurance; Law Enforcement and School Crisis Insurance Vendor Requirements Respondent is required to submit a copy of its current license(s) with its proposal response. Vendor is required to possess current, applicable permits, licenses and certifications required for this type of business function to comply with city, state and federal regulations. Provided Respondents should submit complete specimen contracts, inter-local agreements, bylaws, service agreements, reinsurance (excess insurance or stop loss) policies, and /or insurance policies with their proposal submissions. Partially provided Proposers may offer options for one or all of the requested insurance coverages (Educators Legal Liability, General Liability, and Cyber Liability Insurance; and Law Enforcement and School Crisis Insurance). Additional consideration and points will be awarded to Proposers that offer ALL Provided of the aforementioned insurance coverages.
"In regards to ELL/EPLI and depending Respondents must state in their proposal response whether it is allowable for the District to retain the right to determine what legal counsel will on which carrier is awarded, each carrier be assigned in legal matters naming the District, with a preference given to maintaining the status quo, i.e. the firm of Dunbar, Armendariz, has conditions to allow for choice of Hegeman & Holguin, PLLC in El Paso, Texas. counsel." Respondent is required to provide evidence that it is an established vendor with a minimum of three (3) years of experience as outlined herein. Provided (Exhibit 4.4.3) Awarded vendor must provide contact name(s) and telephone number(s) for customer service representative(s) for the coordination of services as needed by the District. Provided Respondent’s should outline in detail its experience in providing property and casualty services to other similar political subdivisions. Submitted references should include the name, email address, phone number and point of contact of at least three (3) business references. Provided Respondents should submit with their proposal the appropriate insurance as set forth in Section 13 of the General Conditions (attached), at the time of proposal submission. The awarded vendor will be required to maintain current proof of insurance during the term of the contract. Provided Family code form, Felony conviction form, Conflict of interest forms Provided Cost proposal ------Respondent agrees to hold the prices, if awarded, through the duration of the initial contract term: (one year): Agrees Cost ------Premiums: General Liability: $8,966 Dollars ($______) for offered options for one or all of the requested insurance coverages: Educators Legal Liability, Educators Legal Liability: $148,213 General Liability, and Cyber Liability Insurance; and Law Enforcement and School Crisis Insurance as specified in RFP#17-021. (Additional Cyber Liability: $8,489 consideration and points will be awarded to Proposers that offer ALL of the aforementioned insurance coverages.) School Crisis: Included Law Enforcement: $10,942
Total Premium: $176,610 Describe any offerings of no cost value-added services, any additional business features, including any alternate pricing proposal, pricing 08/23/17 arrangements, discounts, or other value-added services that could be provided under an agreement resulting from this RFP request: See proposal RFP #17-021 Educators Legal Liability, General Liability, and Cyber Liability Insurance; Law Enforcement and School Crisis Insurance
Maximum Points Evaluation Criteria Ratings Key Factor USI Southwest, Inc.
0 = Unable to evaluate due to inadequate or missing information 1. The purchase price 1 = Unsatisfactory 2 = Below average 5 20.00 25 (25 pts.) 3 = Average 4 = Above average 5 = Superior
0 = Unable to evaluate due to inadequate or missing information 2. The reputation of the vendor and of the vendor's goods or services 1 = Unsatisfactory 2 = Below average 2 8.67 10 (10 pts.) 3 = Average 4 = Above average 5 = Superior
0 = Unable to evaluate due to inadequate or missing information 3. The quality of the vendor's goods or services 1 = Unsatisfactory 2 = Below average 4 17.33 20 (20 pts.) 3 = Average 4 = Above average 5 = Superior
0 = Unable to evaluate due to inadequate or 4. The extent to which the vendor's goods or services meet the District's needs missing information (30 pts.) Number of requested insurance coverages offered through one payee: 10 points. 1 = Unsatisfactory (Exhibit 4.4.4) 2 = Below average 5 25.00 25 Experience dealing with Texas community colleges: 10 points. Other factors defining the extent 3 = Average to which the vendor's goods or services meet the District's needs: 5 points. 4 = Above average 5 = Superior
0 = Unable to evaluate due to inadequate or missing information 5. The vendor's past relationship with the District 1 = Unsatisfactory 2 = Below average 1 4.67 5 (5 pts.) 3 = Average 4 = Above average 5 = Superior
6. The impact on the ability of the District to comply with laws and rules relating to Historically 0 = No 1 0 1 Underutilized Businesses (1 pt.) 1 = Yes
0 = Unable to evaluate due to inadequate or missing information 7. The total long term cost to the District to acquire the vendor's goods or services 1 = Unsatisfactory 2 = Below average 1.6 6.40 8 (8 pts.) 3 = Average 4 = Above average 5 = Superior
8. For a contract for goods and services, other than goods and services related to telecommunication and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor’s ultimate 0 = No 1 1 1 parent company or majority owner: (A) has its principal place of business in this state; or (B) employs at least 500 persons 1 = Yes in this state. (1 pt.)
0 = Unable to evaluate due to inadequate or missing information 9. Any other relevant factor specifically listed in the request for bids or proposals 1 = Unsatisfactory 2 = Below average 1 3.33 5 (5 pts.) 3 = Average 4 = Above average 5 = Superior 08/23/17
Total Points: 86.40 100 Recommend award Scope of Work as per the Specifications in RFP #17-021 Educators Legal Liability, General Liability, and Cyber Liability Insurance; Law Enforcement and School Crisis Insurance The El Paso County Community College District (“District”) is seeking proposals for Educators Legal Liability, General Liability, and Cyber Liability Insurance; Law Enforcement and School Crisis Insurance
FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the renewal of a two-year software maintenance support contract with Amount: $456,506 Ellucian Higher Education for the Banner Enterprise ($228,253 per year) Resource Planning (ERP) system.
Requestor: Gary Chacon Area Responsible: Information Technology/ ERP Support Services
Resource Persons: Jenny Girón, Gary Chacon
Purpose: To approve the renewal of an Ellucian Higher Education Banner Enterprise Resource Planning (ERP) software maintenance support contract.
Explanation: The software renewal maintenance support contract is for the Ellucian Higher Education Banner Enterprise Resource Planning (ERP) system. The software renewal maintenance support contract is for the Banner ERP system, which was purchased based on RFP#98-03 from SunGard Higher Education, Inc., now Ellucian, and approved by the Board of Trustees on February 15, 1999 for $2,825,316. Since then, the College has upgraded through many versions of Banner for increased functionality and efficiencies. The current version is Banner 8 and future releases will begin the migration to Banner 9 which will be web-based.
Banner is a suite of student and administrative software applications specifically designed for higher education institutions. The ERP integrates all departments and functions across the College and can serve different departmental needs. It is utilized district-wide by the following student support areas: Admissions & Registrar, Financial Aid services, Counseling, and Student Web Services. The administrative support areas are Finance, Budget, Accounting Services, Payroll, Accounts Payable, Accounts Receivable, Cashier Services, Purchasing & Contract Management, Human Resources, Document Management, and Banner employee web services. Banner is highly integrated and all of the modules use a common database. It allows for 24 x 7 system access via the web and real time information regarding student enrollment, grades, HR, finance and budget.
The Ellucian Banner software renewal maintenance is administered by Texas A&M University Corpus Christi and is part of an inter-local agreement with the Texas Connection Consortium (TCC). The renewal provides technical support and software upgrades. The TCC association is comprised of approximately 40 state universities, colleges, and community college districts.
Sole source letters follow this item. Funding is provided by the Software Maintenance account.
Date: 09/01/17 Recommendation: Approval by the Board of Trustees Account: 11000-75006 Vendor: Texas A&M University Accounts Receivable – Thomas Oliver Budget: $1,367,693 6300 Ocean Drive – Unit 5767 Corpus Christi, TX 78412-5767 Expenditures to date: $0
Balance: $1,367,693
(Exhibit 4.5.1) 08/23/17 (Exhibit 4.5.2) 08/23/17 OFFICE OF THE VICE PRESIDENT INFORMATION TECHNOLOGY/CIO MEMORANDUM
TO: Ruben Gallardo, Director, Purchasing & Contract Mgmt.
FROM: Gary Chacon, Executive Dir r, ERP Support Services
THROUGH: Jenny Giron, Ph.D.--~--~::--..----, e President, Information Technology/CIO
DATE: August 03, 2017
SUBJECT: ELLUCIAN AS A SOLE SOURCE
The purpose of this memo is to validate the reasons in recognizing Ellucian as a sole source.
Ellucian is a sole source for Banner ERP because it exclusively develops, enhances, and maintains their proprietary software which in tum provides Ellucian clients with upgrades and enhancements that address federal requirements that are not available through other firms or individuals.
As a sole source, Ellucian provides a team that is focused on Texas specific solutions. The Texas connection consortium works with a team ofEllucian developers on state specific solutions by developing interfaces and reporting requirements to meet Texas mandates. These solutions are supported and maintained by Ellucian exclusively for Texas consortium colleges and universities in order to maintain proprietary governance.
In the state of Texas, all community colleges and universities, using Banner ERP can only obtain software solutions and services through Ellucian, as part of the Texas master agreement. The Texas master agreement has centralized all support services to colleges and universities.
(Exhibit 4.5.3) 08/23/17 FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval to enter into a software and service agreement with Amount Not to Exceed: Texas A&M University for Ellucian Degree $243,870 Works.
Requestor: Cassandra LaChica Chavez Area Responsible: Admissions and Registrar
Resource Persons: Raul Lerma, Jenny Girón, Cassandra LaChica Chavez, Abraham Hubail
Purpose: Degree Works is an integrated add-on to the existing Banner Student module and is an advising and degree audit software solution. Degree Works provides user-friendly, web- based academic advising, degree audit, and transfer articulation tools that can help students and advisors align the College’s curriculum requirements.
Explanation: Ellucian Degree Works will help students spend less time interpreting degree requirements and more time pursuing their academic goals. It provides real-time advice and counsel; provides a clear roadmap to graduation; empowers students with intuitive web access to self-service capabilities; and allows direct access to multiple related services and advice through hyperlinks to catalog information, class schedules, transcripts and help desk services.
Content for guided pathways for each academic program will be integrated into Degree Works and will be configured to display course sequencing and critical courses for all academic programs. Students and faculty will be able to view degree maps, properly sequenced and with critical courses clearly identified. Degree Works Transfer Equivalency is an add-on component of the Ellucian DegreeWorks solution that allows for transfer articulation and electronic transcript requests.
The initial price of $243,870 is for software, maintenance and services for implementation and training, effective September 1, 2017 through August 31, 2018. After the first year of implementation, costs will only be for maintenance.
The Degree Works software, license, services and maintenance agreement are administered by Texas A&M University Corpus Christi and is part of an inter-local agreement with the Texas Connection Consortium (TCC). The TCC association is comprised of approximately 40 states universities, colleges, and community college districts.
Sole Source letters follow this item. Funding is provided by the Software Maintenance account. Date: 09/01/2017
Account: 11000/75006 Recommendation: Approval by the Board of Trustees Budget: $ 1,367,693
Vendor: Texas A&M University Expenditures Accounts Receivable- Thomas Oliver to date: $.00 6300 Ocean Drive- Unit 5767 Corpus Christi, TX 78412-5767 Balance: $ 1,367,693
(Exhibit 4.6.1) 08/23/17 ellucian
July 27, 2017
Ruben C. Gallardo, Director, Purchasing & Contract Management El Paso Community College P.O. Box 20500 El Paso, TX 79998-0050
Dear Mr. Gallardo:
We at Ellucian appreciate the opportunity to serve the technology requirements of El Paso Community College, and look forward to continuing and strengthening our technology relationship with the College in the coming years.
Ellucian does not maintain a service provider certification program, and Ellucian is the only authorized vendor to provide maintenance and support services for which it is the exclusive licensor of numerous software products for the higher education marketplace. These products, collectively referred to as the "Ellucian Software," include the Company's Degree Works products. The Ellucian Software is fully developed, is integrated, and is licensed and maintained exclusively by Ellucian. Ellucian protects its intellectual property interests by carefully safeguarding distribution of the Ellucian Software, in whole or in part. Licensees are required to execute a license agreement pursuant to which the users, at an institution level, agree to use Ellucian Software only for the purpose of conducting in-house, non-commercial computing operations and further agree to limit use of Ellucian Software to those employees with a need to know.
The Ellucian Software is protected under the copyright laws of the United States and the trade secret laws of the several states. Ellucian employs industry-standard measures, both legal and technical in nature, to protect the investment that licensees make in the Ellucian Software. Accordingly, Ellucian is also the only authorized provider of installation, customization, training and educational services for the Ellucian Software. We have no authorized services providers or distributors that provide the Ellucian-approved installation, customization, training and educational services in the United States.
We hope that this information assists El Paso Community College as it considers its purchase of Ellucian's software. If I can be of further assistance, please do not hesitate to call. Many thanks for your consideration. hi-J~s Jenny Hayes Vice President Revenue Recognition
(Exhibit 4.6.2) 08/23/17 OFFICE OF THE VICE PRESIDENT INFORMATION TECHNOLOGY/CIO MEMORANDUM
TO: Ruben Gallardo, Director, Purchasing & Contract Management
FROM: Cassandra Lachica-Chavez, Ph.D., Executive Director Admissions & Registrar Q,/
THROUGH: Jenny Giron, Ph.D., Vi~nt, Information Technology
DATE: August 8, 2017
SUBJECT: Ellucian as a Sole Source
The purpose of this memo is to validate the reasons in recognizing Ellucian as a sole source.
Ellucian is the only vendor authorized to provide software products, maintenance and support services to the higher education marketplace. Ellucian exclusively develops, enhances, and maintains their proprietary software which in turn provides Ellucian clients with upgrades and enhancements that address federal requirements that are not available through other firms or individuals.
As a sole source, Ellucian provides a team that is focused on Texas specific solutions. The Texas Connection Consortium works with a team of Ellucian developers on state specific solutions by developing interfaces and reporting requirements to meet Texas mandates. These solutions are supported and maintained by Ellucian exclusively for Texas consortium colleges and universities in order to maintain proprietary governance.
In the state of Texas, all community colleges and universities,. using Ellucian products can only obtain software solutions and services through Ellucian, as part of the Texas Master Agreement. The Texas master agreement has centralized all support services to colleges and universities.
(Exhibit 4.6.3) 08/23/17 FINANCIAL SERVICES ABSTRACT
Amount Item(s) to be Considered: Consideration and deliberation on the approval to Not to Exceed: award contracts for advertising to various TV $180,000 stations for fiscal year 2017-2018. (Annual aggregate)
Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations
Resource Persons: Keri Moe, Joyce Cordell
Purpose: Approval to award contracts for College advertising to various TV stations for fiscal year 2017-2018.
Explanation: In supporting the District’s mission, it is critical that EPCC is easily recognized in the community as a top notch educational institution. Therefore, our message must be sent out through a multitude of media outlets in order to reach a broader target audience.
Each television affiliate is considered a sole source because each affiliate airs some unique and legally protected programming from different national broadcast companies. This allows them the diversity of programming for their varied audiences based on age, gender, ethnicity, and income. For example, some stations serve a Spanish-speaking audience versus a younger audience versus a 30-plus male audience. Other factors such as income, educational level, or occupation come into play. The audience demographic varies for each media outlet. Future, enrollment numbers at EPCC may be greatly affected by ignoring any of the targeted audiences.
The TV stations listed below are sole source providers due to individual proprietary broadcasting rights. Sole source letters follow this item.
Funding is provided by the Marketing & Community Relations budget and other College departments.
Recommendation: Approval by the Board of Trustees.
Vendors: KVIA-TV KTSM-TV 4140 Rio Bravo 801 N. Oregon El Paso, TX 79902 El Paso, TX 79902
Date: 09/01/17 KFOX-TV/KDBC-TV KTDO-TV 200 S. Alto Mesa 10033 Carnegie Account: 11000-14001 El Paso, TX 79912 El Paso, TX 79925 Budget: $ 282,012
Entravision Communications Spectrum Reach Expenditures KINT-TV/KTFN-TV 1155 Westmoreland to date: -0-
5426 N. Mesa Suite 115 Balance: $ 282,012 El Paso, TX 79912 El Paso, TX 79925
(Exhibit 4.7.1) 08/23/17 (Exhibit 4.7.2) 08/23/17 (Exhibit 4.7.3) 08/23/17 (Exhibit 4.7.4) 08/23/17 (Exhibit 4.7.5) 08/23/17 (Exhibit 4.7.6) 08/23/17 (Exhibit 4.7.7) 08/23/17 (Exhibit 4.7.8) 08/23/17 (Exhibit 4.7.9) 08/23/17 (Exhibit 4.7.10) 08/23/17 (Exhibit 4.7.11) 08/23/17 (Exhibit 4.7.12) 08/23/17 (Exhibit 4.7.13) 08/23/17 FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of Amount expenditures for district-wide advertising Not to Exceed services with several publication vendors for $150,000 fiscal year 2017-2018. (Annual aggregate)
Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations
Resource Persons: Keri Moe, Joyce Cordell, Ruben Gallardo, Albert Yanez
Purpose: Approval of expenditures for district-wide advertising services with several publication vendors for fiscal year 2017-2018.
Explanation: The Human Resources, Purchasing & Contract Management, and Marketing & Community Relations Departments need advertising services for the recruitment of faculty and staff, procurement of goods and services, and student registration, respectively in the El Paso Times.
The Marketing & Community Relations Department has reserved an estimated cost for the tax notices, along with their annual web and published ads, in the El Paso Times. The publication vendors listed below are sole sources. They offer news to their unique demographic audiences. The Marketing & Community Relations Department can now choose to advertise by analyzing how certain audiences consume their news. The vendors listed below support the College’s mission and goals.
The Marketing & Community Relations Department is asking the Board to allow flexibility to advertise in other smaller community publications, which are not named below, without spending $10,000 or more per vendor, and on an as needed basis as determined by the Marketing Director.
Advertising services will be provided for fiscal year 2017-2018 with a total annual aggregate amount not to exceed $150,000.
The publishers listed below are sole source providers. Sole source letters follow this item.
Funding is provided by each individual departmental budget.
Recommendation: Approval by the Board of Trustees.
Vendors: El Paso Times El Diario El Paso Inc./What’s Up 500 W. Overland 1801 Texas Ave. 120 Porfirio Diaz St. El Paso, TX 79901 El Paso, TX 79901 El Paso, TX 79998-0500
Laven Publishing Group Cristo Rey Communications Fort Bliss Bugle/US ed Stars and Stripes El Paso Scene 5959 Gateway Blvd. West P.O. Box 13615 El Paso, TX 79925 El Paso, TX 79913
Marksman Media LLC El Paso Herald Post Spotlight EP News New Desert Media, LLC 11385 James Watt Ste. B-12 9050 Viscount Blvd. A-442 El Paso, TX 79936 El Paso, TX 79925
(Exhibit 4.8.1) 08/23/17 et~imesPART OF THE USA TODAY NETWORK
June 29, 2017
This letter serves to confirm the El Paso Times & El Paso y Mas sole-source newspaper availability. TheEl Paso Times is a sole sole-source provider for El Paso Community College as the only daily and Sunday English news publication in El Paso, Texas metropolitan area. TheEl Paso y Mas is a sole-source provider for El Paso Community College as the only Sunday Spanish news publication in El Paso, Texas metropolitan area targeting Hispanics.
As such, there are no other products available that would largely serve same purpose or function in the community.
Sincerely,
President
915-546-6159
(Exhibit 4.8.2) 08/23/17 5959 Gateway West, Suite 450 El Paso, TX 79925
(915) 772-0934 Fax (915) 772-1594 LAVEN [email protected] PUBLISHING GROUP www.lavenpublishing.com
5959 Gateway West, Suite 450 El7717 Paso, Lockheed TX 79925 Drive, Ste. A El Paso, TX 79925 To whom it may(915) concern, 772-0934 Fax(915) (915) 772-0934 772-1594 Fax (915) 772-1594 Lorem ipsum dolor sit amet, consectetur adipiscing elit. Duis porttitor maximus dui, vel [email protected] LAVEtristiqueN [email protected] dapibus luctus. Donec malesuada massa nunc, ac consequat tellus auctor PUBLISHING GROUP www.lavenpublishing.comwww.lavenpublishing.com in. Cum sociis natoque penatibus et magnis dis parturient montes, nascetur ridiculus mus. Curabitur pharetra dui sed massa facilisis lacinia. Nulla facilisi. Maecenas ut dui eget leo malesuada convallis sed eu erat. Vestibulum malesuada ipsum quis erat elementum congue. Phasellus semper mi at egestas porta. Curabitur non nibh arcu. Pellentesque 06.08.17 aliquet, libero eu tempus vulputate, quam ipsum iaculis tellus, id sodales quam ligula eget El Paso Communitylacus. CollegeCurabitur sit amet gravida sem. Quisque ut tincidunt diam. 9050 Viscount Blvd. A 100 El Paso, TX 79925 Cras gravida est vitae lorem accumsan imperdiet. Proin neque neque, venenatis at pulvinar RE: Fort Blisscommodo, publicationTo advertisingblandit whom itat may solenunc. concern,source Donec porta non sapien luctus consequat. Praesent eget
Laven Publishingultricies Group est. has Pellentesque been the proud feugiat publisher elit for eget Fort Blisssem for vulputate, more than 31eget years. mollis We dui congue. In publish and selleuismod advertising consecteturLorem for the ipsum Fort tellusBliss dolor newspaper, quis sit rutrum.amet, the consecteturFort Quisque Bliss Bugle, non adipiscing thenulla Fort venenatis, Bliss elit. Map Duis andpellentesque porttitor maximus nibh dui, vel Directory and vel,the USmalesuada editiontristique of thelacus. augueStars Aenean & dapibusStripes tempus newspaper. luctus. eros Donec in congue malesuada sodales. massa Cras nunc, eget ac pharetra consequat nunc. tellus auctor We are the onlyInteger authorized acin. erat Cum seller ultrices, sociis of advertising natoque commodo space penatibus intellus these etut, o magnis cialvulputate Fort dis Bliss parturientrisus. publications. Morbi montes, cursus, nascetur nunc vitae ridiculus mus. vestibulumCurabitur laoreet, pharetrafelis urna dui suscipit sed massa metus, facilisis commodo lacinia. tempus Nulla quam facilisi. velit Maecenas ac tortor. ut Sed dui eget leo a n k y o u . tempor condimentummalesuada convallisligula, eu sed pretium eu erat. ipsum Vestibulum tempor sit malesuada amet. Ut pellentesqueipsum quis aliqueterat elementum ipsum, eu congue.fermentum Phasellus turpis sempersemper non. mi at egestas porta. Curabitur non nibh arcu. Pellentesque aliquet, libero eu tempus vulputate, quam ipsum iaculis tellus, id sodales quam ligula eget Susan Laven lacus. Curabitur sit amet gravida sem. Quisque ut tincidunt diam. President Laven Publishing Group 7717 LockheedSincerely, Drive, Ste.Cras A gravida est vitae lorem accumsan imperdiet. Proin neque neque, venenatis at pulvinar El Paso TX, 79925Susan Lavencommodo, blandit at nunc. Donec porta non sapien luctus consequat. Praesent eget O 915-772-0934 ext. 21 ultricies est. Pellentesque feugiat elit eget sem vulputate, eget mollis dui congue. In F 915-772-1594 euismod consectetur tellus quis rutrum. Quisque non nulla venenatis, pellentesque nibh vel, malesuada lacus. Aenean tempus eros in congue sodales. Cras eget pharetra nunc. Integer ac erat ultrices, commodo tellus ut, vulputate risus. Morbi cursus, nunc vitae vestibulum laoreet, felis urna suscipit metus, commodo tempus quam velit ac tortor. Sed tempor condimentum ligula, eu pretium ipsum tempor sit amet. Ut pellentesque aliquet ipsum, eu fermentum turpis semper non.
Sincerely, Susan Laven
(Exhibit 4.8.3) 08/23/17 (Exhibit 4.8.4) 08/23/17 B
El Paso Community College June 28, 2017
P.O. BOX 20500
EL PASO, TX 7798-0500
Attn: Joyce Cordell
Dear Purchasing Department:
- RE: Sole Source Letter .....- co :::;) El Diario de El Paso is the only daily Hispanic newspaper in El Paso, TX. El Diario de El Paso reaches the El Paso D. Hispanic market, surrendering El Paso County Communities and Las Cruces, New Mexico. El Diario de El Paso is w paid daily publication, targeting the Hispanic market, 19 years of age up demographics. Our daily circulation, ~ Monday thru Saturday is 20,147 and Sunday circulation 22,764. El Diario de El Paso has been in business in El 0 Paso since May 2005 up until this current day. z El Diario de El Paso with their other publications such as; El Diario de Juarez and El Diario de Chihuahua can ..... reach the Mexican market like no other media in El Paso, Texas. The daily circulation of El Diario de Juarez, w Monday thru Saturday is 75,626, and 76,277. El Diario de Juarez has been in business for 41 years. El Diario de c Chihuahua has daily circulation, Monday thru Saturday 26,515 and on Sundays 29,039. El Diario de Chihuahua 0 has been in business for 31 years. U') Sincerely, Ph: 915-838-1600 1801 Texas Ave., El Paso, Texas 79901 · (915) 838-1600 · (800)956-9009 · Fax (915)772-1299 · www.diariousa.com (Exhibit 4.8.5) 08/23/17 (Exhibit 4.8.6) 08/23/17 Your monthly guide to community entertainment, recreation and culture Randy Limbird, Editor & Publisher P.O. Box 13615 (915) 542-1422 El Paso, Texas 79913 FAX: (915) 542-4292 July 12, 2017 www.epscene.com email: [email protected] Jim Heiney El Paso Community College Marketing Specialist Marketing & Community Relations 9050 Viscount Blvd., A 100 El Paso, Texas 79925 Dear Jim, This is in response to your request about our company’s unique services. Here’s a summary of why El Paso Scene is a unique advertising medium in the El Paso region: • El Paso Scene is a free monthly publication with about 40,000 copies printed and distributed throughout the El Paso region. There is no other monthly publication that offer this quantity and breadth of distribution. In fact, our monthly press run is the largest single press run of any daily, weekly or monthly publication in the market. • El Paso Scene is devoted to community entertainment, recreation and culture, from festivals to book clubs, symphony performances to rock concerts, sporting events to art galleries and museums, etc. Our editorial content sets us apart from any other specialty publication. • El Paso Scene was established in 1993 and will mark its 24th anniversary this summer. No other general interest free publication has been around as long. We have printed every month as scheduled for all 24 years. • El Paso Scene is an entirely local publication. There is not one word of syndicated content. Every item concerns the local community. The Scene is owned locally and all revenue generated by the Scene remains in the local economy. I hope this addresses your request. I am the sole owner of Cristo Rey Communications, which also does business as El Paso Scene. If you need anything else, let me know. Thanks! Sincerely, Randy Limbird Owner & Sole Proprietor Cristo Rey Communications Publishers of El Paso Scene (Exhibit 4.8.7) 08/23/17 (Exhibit 4.8.8) 08/23/17 (Exhibit 4.8.9) 08/23/17 FINANCIAL SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the approval to purchase copy paper from Xpedx LLC, a Veritiv Amount Company, for the Instructional Service Centers and Not to Exceed: Academic Computing Services Labs for fiscal year $140,000 2017-2018. Requestor(s): Nancy Gamez, Area Responsible: Academic Computing Services, Juan Flores Auxiliary Services Resource Persons: Jenny Girón, Josette Shaughnessy, Fernando Flores, Nancy Gamez, Juan Flores Purpose: To approve the purchase of copy paper for each of the five (5) Instructional Service Centers (ISCs) and the six (6) Academic Computing Services (ACS) Labs for fiscal year 2017- 2018. Explanation: The Instructional Service Centers (ISCs) are major providers of instructional support services. In addition to photocopying, the ISCs provide word processing services, binding services, message center/answering services, mail distribution and fax services, as well as distribution of supplies to faculty and staff. The paper will be utilized by the ISCs for daily operation and available to district users outside the centers, on a charge- back basis. The Academic Computing Services Labs (ACS) are open computer labs with several computer classrooms clustered around the labs. Students are supplied with paper by the ACS Department for printing during the academic year. This purchase will be conducted through the BuyBoard Contract #528-13, as allowed by the Texas Education Code 44.031. Funding is provided by the Instructional Service Centers and Academic Computing Services Labs operating budgets. Date: 09/01/17 Account: 11000-52101, 72003, 72004, 72005, 72006, 72007 Budget: $1,499,082 Recommendation: Approval by the Board of Trustees. Expenditures to date: $ 0 Vendor: Xpedx LLC, a Veritiv Company 6839 Market Avenue Balance: $1,499,082 El Paso, Texas 79915 (Exhibit 4.9.1) 08/23/17 FINANCIAL SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the approval to Amount Not to Exceed: award contracts for advertising to various radio $135,000 stations for fiscal year 2017-2018. (Annual aggregate) Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations Resource Persons: Keri Moe, Joyce Cordell Purpose: Approval to award contracts for College advertising to various radio stations for fiscal year 2017-2018. Explanation: Radio stations define their audience by age, gender, income, and education in creating the station’s format. The radio station formats appeal to EPCC’s targeted audience. The Marketing & Community Relations Department asks for flexibility in choosing to advertise on smaller stations in addition to the ones listed below: Formats of El Paso Radio Stations KLAQ 95.5 (Album Oriented Rock) KSVE 1650 AM (ESPN Sports) KSII 93.1 (Hot Contemporary Adult) KYSE 94.7 (Norteña, Grupera) KROD 600 AM (Sports Talk Radio) KHRO 1150 AM (Oldies) KPRR 102.1 (Contemporary Hit Rhythmic) KOFX 92.3 (Classic Hits) KTSM 99.9 (Soft Adult Contemporary) XHTO 104.3 (Contemporary Hits) KHEY 96.3 (Country) XHEM 103.5 (Mexican Regional) KINT 93.9 (Regional/Contemporary) XHEPR 99.1 (Spanish Contemporary Hits) The radio stations listed below are sole source providers due to individual proprietary broadcasting rights. Sole source letters follow this item. Funding is provided by the Marketing & Community Relations budget and other College departments. Recommendation: Approval by the Board of Trustees. Vendors: Townsquare Media, LLC iHeartMEDIA 4180 N. Mesa 4045 N. Mesa El Paso, TX 79902 El Paso, TX 79902 KLAQ KSII KPRR KTSM KHEY KROD (600 ESPN) Entravision Communications MVS/EXA Radio 5426 N. Mesa 5862 Cromo Date: 09/01/17 El Paso, TX 79912 Suite 151 Account: 11000-14001 KINT KSVE KYSE El Paso, TX 79912 KOFX XHPX Budget: $ 282,012 Expenditures Southern Radio, Inc. to date: -0- 2100 Trawood El Paso, TX 79935 Balance: $ 282,012 XHTO XHEM XHEPR (Exhibit 4.10.1) 08/23/17 Date: June 29, 201 7 To: Joyce Cordell / Jim Heiney El Paso Community College From: Jack Quarles To whom it may concern: As per your guidelines, this is to inform you that Townsquare Media, LLC is the sole source and proprietor of broadcasting rights to KLAQ, KSII FM's and 600 ESPN El Paso pursuant to license issued by the Federal Communications Commission. Townsquare Media, LLC holds and retains any and all necessary licenses and permits required by the Federal Communications Commission. KLAQ FM is an Album Oriented Rock station that targets Men 18-49 years of age and is consistently ranked #1 in this Demographic. (see attached). KLAQ FM is one of two Local Primary Entry Points for the Regional Emergency Alert System covering El Paso and Las Cruces and by law is monitored by all El Paso and Las Cruces radio and Television stations. KISS FM is a Hot Contempoary Adult station that targets Women 18-49 years of age and is consistently ranked #1 in this Demographic. 600 ESPN El Paso is an AM Sport's Talk Radio Format targeting Men 18+ with National programs like Mike and Mike, Scott Van Pelt, and Colin Cowherd and live local broadcasts with Steve Kaplowitz and Sport'sTalk Live. 600 ESPN is the sole National Primary Entry Point for the National Emergency Alert System covering El Paso and Las Cruces and by law is monitored by all El Paso and Las Cruces radio and Television stations. Should a National alert be issued, 600 ESPN is one of sixty National Emergency Alert Systems to get information and channel it to the public. Townsquare Events, LLC. provide services in event management hosting several local live events including TheEl Paso Downtowntown StreetFest, KLAQ Balloonfest, El Paso Mexican Food World Cookoff, Back to School Expo, and many more. Townsquare Interactive, LLC and all aspects of interactive services, including website design, Facebook and Twitter management.. Townsquare Interactive, LLC developed and maintains the rights to Utimate Classic Rock, Loudwire, Screen Crush, and Guy Speed; all National Internet and News sites accessible to all Townsquare Media, LLC broadcast stations . If you have afyquestions , please do not hesitate to call me at (915) 544-9550. Sin,c71'i lr- ~fad ~b ~w Vice President, General Manager Townsquare Media, LLC (Exhibit 4.10.2) 08/23/17 (Exhibit 4.10.3) 08/23/17 (Exhibit 4.10.4) 08/23/17 (Exhibit 4.10.5) 08/23/17 (Exhibit 4.10.6) 08/23/17 (Exhibit 4.10.7) 08/23/17 (Exhibit 4.10.8) 08/23/17 (Exhibit 4.10.9) 08/23/17 FINANCIAL SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the affirmation of Amount funds expended and the approval of additional funds Not To Exceed: related to an existing contract with Xerox Corporation. $130,000 Requestor: Juan Flores Area Responsible: Auxiliary Services Resource Persons: Josette Shaughnessy, Fernando Flores, Juan Flores Purpose: Approval of an affirmation of funds expended and the approval of additional monies for an existing contract with Xerox Corporation for the lease of a multi-function digital imaging production printer for the Valle Verde Instructional Services Center (ISC). Explanation: The District’s ISC’s are major facilities for instructional support. In addition to photocopying, printing and book binding services, they provide fax, word processing, message center/answering, mail and other distribution services for a campus. In February 2015, the District entered into a five-year lease agreement with Xerox Corporation for a Xerox model XC60 printer for the Valle Verde ISC. This action was done through State of Texas Department of Information Resources (DIR) contract DIR-SDD-1683, in compliance with Texas Government Code 2254. Xerox model XC60 is a high-speed, high-volume multi-function color printer which also has the ability to copy and scan. The lease contract included a monthly base cost plus an additional cost for each black and white and, separately, each color job printed. Color print jobs cost is significantly higher than the black and white print job cost. It should be noted that this XC60 was the first color machine ever leased by any El Paso Community College ISC. At that time in 2015, the Administration, using historical information and including an added safeguard for additional costs of color print jobs, estimated that the total contract amount over the five-year lease period would be significantly less than $50,000. Therefore, no Board of Trustees approval was requested at the time. However, a standard review of the funds to be expended has brought to light the fact that the District likely recently exceeded $50,000 in expenditures, the limit at which approval by the Board of Trustees is required. Although no invoices had been processed by the District for the months of July and August 2017 at the time this abstract was prepared, it is anticipated that these two monthly invoices, once processed, will cause the contract amount to exceed the $50,000 limit by approximately $2,900. The Administration is pursuing Board of Trustees affirmation of those expenditures. Further, since due to the popularity of color copies and printouts at this ISC, which also serves the color print needs of the Mission Del Paso Campus, usage was significantly underestimated initially. Therefore, the Administration is asking the Board of Trustees for approval to increase the 5-year contract award to Xerox Corporation for this unit to a total amount not to exceed $130,000. The current five-year lease term for this unit ends in January 2020. Funding is provided by the operating budget of the Valle Verde Instructional Service Center. Date: 09/01/17 Account: 11000-72003 Recommendation: Approval by the Board of Trustees. Budget: $157,473 Expenditures Vendor: Xerox Corporation to date: $ 0 c/o Benchmark Business Solutions 4013 N. Mesa, Ste. B Balance: $157,473 El Paso, Texas 79902 (Exhibit 4.11.1) 08/23/17 FINANCIAL SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the Amount Not to Exceed: approval to award contracts for outdoor $100,000 advertising for fiscal year 2017-2018. (Annual aggregate) Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations Resource Persons: Keri Moe, Joyce Cordell Purpose: Approval to award contracts for outdoor advertising to Clear Channel Outdoor and Lamar Outdoor of New Mexico/El Paso for fiscal year 2017-2018. Explanation: Clear Channel Outdoor will provide outdoor advertising through billboards and a network of twelve (12) digital boards throughout the city, which includes two locations on Interstate 10. Contracts must be signed in order to reserve choice locations which target EPCC’s demographic audience. Approval of this item will allow the College to advertise on the city’s only digital billboard network. Lamar of New Mexico and El Paso will provide over 2,100 billboard panels of various sizes in El Paso and outside city limits. Clear Channel Outdoor and Lamar Outdoor of New Mexico/El Paso are sole source providers for these services by way of location and products. They reach unique demographics of viewers (age, gender, ethnicity, income, area of town, drive-time). No other vendors have the exact locations and products important to EPCC to carry out its advertising campaigns. El Paso’s City Ordinances enforce strict regulations on billboards and their locations. Due to the large amount of inventory each of these companies have, the Marketing & Community Relations Department asks for flexibility in choosing locations of the billboards. Sole source letters follow this item. Funding is provided by the Marketing & Community Relations budget and other College departments. Recommendation: Approval by the Board of Trustees Date: 09/01/17 Account: 11000-14001 Vendors: Clear Channel Outdoor 2305 Sparkman St. Budget: $ 282,012 El Paso, Texas 79903 Expenditures to date: -0- Lamar of New Mexico/El Paso 1595 West Amador Suite D Balance: $ 282,012 Las Cruces, NM 88005 (Exhibit 4.12.1) 08/23/17 (Exhibit 4.12.2) 08/23/17 (Exhibit 4.12.3) 08/23/17 (Exhibit 4.12.4) 08/23/17 (Exhibit 4.12.5) 08/23/17 (Exhibit 4.12.6) 08/23/17 FINANCIAL SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the approval of a contract extension with PeopleAdmin, Inc. to continue to provide a recruitment, position and Amount: $85,598 performance management web-based software solution. Requestor: Andrew Peña Area Responsible: Human Resources Resource Persons: Josette Shaughnessy, Jenny Girón, Andrew Peña Purpose: To extend the contract with PeopleAdmin, Inc., the College’s web-based applicant tracking and performance appraisal system, to allow the administration to conduct the procurement process for an upgraded system. Explanation: The initial contract was awarded through CSP #06-019 in August 2006. In 2009, the performance management system was integrated with the College’s recruitment and job description modules to provide functionality not available by any other vendor. The Board of Trustees approved a contract renewal through August 31, 2017 on July 27, 2016 to allow for an evaluation of an upgraded system. However, in light of the significant time commitment from the Human Resources staff dedicated to the implementation of new reporting requirements mandated by the Teacher Retirement System of Texas (TRS) that are effective September 2017, a new procurement process for an upgraded system did not take place as originally planned. The administration is now requesting an extension of up to twelve (12) months from September 1, 2017 to August 31, 2018, during which time a new Request for Proposals with new specifications for an upgraded system will be completed. Implementation of a new system is expected to take up to nine (9) months after Board approval. The current PeopleAdmin web-based solution will continue to allow the College to maintain an automated, paperless internet-based system for accepting and processing thousands of employment applications; facilitating the recruitment process and applicant evaluation process; maintaining college position descriptions for job posting; storing historical evaluations; and supporting the employee performance evaluation system. Funding is provided by the Information Technology Software Maintenance account. Date: 09/01/17 Account: 11000-75006 Recommendation: Approval by the Board of Trustees. Budget: $1,367,693 Vendor: PeopleAdmin, Inc. Expenditures to date: $ 0 805 Las Cimas Parkway, Suite 400 Austin, TX 78746 Balance: $1,367,693 (Exhibit 4.13.1) 08/23/17 FINANCIAL SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the approval of a contract renewal with Innovative Interfaces, Amount: $64,295 Inc. for the annual maintenance of the College’s library system. Requestor: Lori Hoefner Area Responsible: Information Technology /Library Technical Services Resource Persons: Jenny Girón, Lori Hoefner Purpose: To renew contract with Innovative Interfaces for annual maintenance. Products include Sierra, previously approved as Millennium, and server hosting service. Explanation: College Library resources books and journals, both physical and online, are integrated in Sierra. Materials borrowed are tracked to borrowers. Materials purchased and all other transactions are tracked. External hosting optimizes IT staff involvement and minimizes costs associated with in-house servers, minimizing downtime and optimizing staff time. Hosting includes warranty, software enhancements and installation of system patches. Sierra maintenance ensures continuous day-to-day operations and provides unlimited access to 24x7x365 helpdesk assistance, technical support, and web based troubleshooting and tracking, all of which ensure instructional business continuity. Sierra gives EPCC students a state-of-the-art library experience. It eases their transition to UTEP; our Innovative Interfaces Library Partner. An upgrade to Sierra from the original Innovative Interfaces product, Millennium, was Board approved in October 2011. This request is for renewal of annual maintenance and services for fiscal year 2017-2018. Sierra Software Maintenance $ 52,949 External Hosting $ 11,346 Total Innovative Interfaces Contract $ 64,295 Future annual costs may be subject to increase of up to 6% per annum. Sole source letters follow this item. Funding is provided by the Software Maintenance account. Date: 09/01/2017 Account: 11000-75006 Recommendation: Approval by the Board of Trustees Budget: $ 1,367,693 Vendor: Innovative Interfaces, Inc. 5850 Shellmound Way Expenditures to date: $.00 Emeryville, CA 74608 Balance: $ 1,367,693 (Exhibit 4.14.1) 08/23/17 DocuSign Envelope ID : D0ECA54D-4F3C-4F29-A7FB-399296899FDE ••• • • World Headquarters lll 1nnovat1ve 5850 Shellmound Way Emeryville, CA 94608 +1.510.655.6200 August 4, 2017 Mr. Ruben C. Gallardo Director of Purchasing and Contract Management El Paso Community College P. 0. Box 20500 El Paso, TX 79998 Dear Mr. Gallardo: El Paso Community College has previously purchased the Sierra Library Services Platform. This software is exclusively provided by Innovative Interfaces and must be maintained exclusively by Innovative Interfaces, Inc. There are several features that are part of the Sierra Services Platform that are uniquely suited to the mission of El Paso Community College: • Sierra is the only system that currently integrates e-book and licensed content transactions into the library management system. More and more of the content students use are purely digital, such as e-books. Sierra integrates digital content into the library system so that students and staff can see a complete picture of the library content they are using. • Sierra is the only vendor-supported system to provide services for integrating library data into social networking services. Social networking services such as FaceBook and Twitter, are where students spend their time and interact. The library is most often absent from this new "Digital Information Commons." Sierra has transformed the library system to allow easy integration of library information with social networking services putting library services and content where the students are. • Sierra is the only system that has been able to continue to leverage your previous investment in the Millennium Integrated Library System. Although Sierra is a completely new library system, it supports 100% of the products and functions you previously had in Millennium. This allows you to further leverage the financial and time commitment you made in the Millennium system. In addition, no other vendor can perform the services required to maintain and support the Sierra Integrated Library System except for its developer, Innovative Interfaces, Inc. Sincerely, ~6:Siau~~ !\3BDqAdF8AfFC452 ... A km A. eKeye General Counsel (Exhibit 4.14.2) 08/23/17 OFFICE OF THE VICE PRESIDENT INFORMATION TECHNOLOGY/CIO MEMORANDUM TO: Ruben Gallardo, Director, Purchasing & Contract Mgmt. FROM: Lori Hoefner, Mat~rary System, IT Systems THROUGH: Jenny G~, Vice President, Information Technology/CIO DATE: August 4, 2017 SUBJECT: Innovative Interfaces, Inc. (iii) as a Sole Source The purpose of this memo is to validate the reasons m recogmzmg Innovative Interfaces, Inc. as a sole source. Innovative Interfaces, Inc., and its software platform, Sierra, is a solo source for Library Automation at EPCC because it exclusively develops, enhances, maintains and hosts their proprietary software which in tum provides EPCC's libraries with software upgrades and enhancements that support library services to students. It is prudent to protect and leverage the College's original$ 447,189 investments in Innovative Interfaces, Inc. and Sierra as well as years of staff training and customization in this library system, supported and maintained exclusively by Innovative Interfaces, Inc. Sierra integrates print and digital material, then presents is in a familiar, web format. Student expectations for mobility and instantaneous, integrated access to remote and local content are met in Innovative Interfaces, Inc. and Sierra. Also, students who advance to UTEP will encounter the library catalog they used at EPCC. This is attributed to Innovative Interfaces, Inc., Partners feature. Partners allows EPCC students to search UTEP's library with one click. (Exhibit 4.14.3) 08/23/17 FINANCIAL SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the acceptance of the 2017 Certified Appraisal Roll prepared by the Central Appraisal District. Requestor: Laura Tellez Area Responsible: Budget and Financial Services Resource Persons: Josette Shaughnessy, Fernando Flores, Laura Tellez Purpose: To accept the Certified Appraisal Roll for El Paso County Community College District as prepared by the Central Appraisal District for the 2017 tax year. Explanation: As required by the State’s Property Tax Code, the Central Appraisal District prepares an annual appraisal roll for EPCC. The appraisal roll is approved by the Appraisal District’s Review Board and certified by the District’s Chief Appraiser. Figures contained in the appraisal roll are used by the College to compute and develop a property tax rate for the 2017 tax year. The appraisal roll has established a net taxable value of property within the El Paso County Community College District of $41,101,169,398. Formal acceptance of the appraisal roll by the El Paso County Community College District is required before any property taxes are imposed during the next fiscal year. Recommendation: Approval by the Board of Trustees. (Exhibit 4.15.1) 08/23/17 THE STATE OF TEXAS COUNTY OF EL PASO EL PASO COUNTY COMMUNITY COLLEGE DISTRICT CERTIFICATE FOR ORDER We, the undersigned officers of the Board of Trustees of said District hereby certify as follows: 1. The Board of Trustees of said District convened in El Paso MEETING ON THE 23rd day of August, 2017, at the designated meeting place, and the roll was called of the duly constituted officers and members of said Board, to-wit: Mr. Art Fierro, Chair Mrs. Bonnie Soria Najera Mr. Brian J. Haggerty, Vice Chair Mrs. Belen B. Robles Ms. Selena N. Solis, Secretary Mr. John E. Uxer, Jr. Dr. Carmen Olivas Graham and all of said persons were present, except the following absentees: thus constituting a quorum. Whereupon, among other business the following was transacted at said Meeting. BE IT ORDERED BY THE BOARD OF TRUSTEES OF THE EL PASO COUNTY COMMUNITY COLLEGE DISTRICT THAT THE APPRAISAL ROLL FOR THE DISTRICT FOR THE 2017 TAX YEAR BE ACCEPTED AS APPROVED BY THE 2017 APPRAISAL REVIEW BOARD AND CERTIFIED BY THE CHIEF APPRAISER AS FOLLOWS: NET TAXABLE VALUE $41,101,169,398 was duly introduced for the consideration of said Board and read in full. It was then duly moved and seconded that said Order be passed; and, after due discussion, said motion, carrying with it the passage of said Order, prevailed and carried by the following vote; AYES: ______ NAYES: ______ (Exhibit 4.15.2) 08/23/17 2. That a true, full and correct copy of the aforesaid Order passed at the meeting described in the above and foregoing paragraph is attached to and follows this Certificate; that said Order has been duly recorded in said Board’s minutes of said Meeting pertaining to the passage of said Order; that the persons named above in the foregoing paragraph are the duly chosen, qualified and acting officers and members of said Board as indicated herein; that each of the officers and members of said Board was duly and sufficiently notified, officially and personally in advance, of the time, place and purpose of the aforesaid Meeting, and each of said officers and members consented, in advance to the holding of said Meeting for such purpose; and that said Meeting was open to the public, and public notice of the time, place and purpose of said Meeting was given, all required by Chapter 551 of the Texas Government Code. SIGNED AND SEALED THE 23rd day of August, 2017 ______Mr. Art Fierro Ms. Selena N. Solis Chair, Board of Trustees Secretary, Board of Trustees (Exhibit 4.15.3) 08/23/17 THE STATE OF TEXAS COUNTY OF EL PASO EL PASO COUNTY COMMUNITY COLLEGE DISTRICT ORDER ACCEPTING CERTIFIED APPRAISAL ROLL WHEREAS, the Board of Trustees of said District desire that the appraisal roll for the District for the 2017 tax year be accepted and approved. THEREFORE, BE IT ORDERED BY THE BOARD OF TRUSTEES OF THE EL PASO COUNTY COMMUNITY COLLEGE DISTRICT: 1. That the appraisal roll for the District for the 2017 tax year be accepted as approved by the 2017 Appraisal Review Board and certified by the Chief Appraiser as follows: NET TAXABLE VALUE $41,101,169,398 (Exhibit 4.15.4) 08/23/17 FINANCIAL SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the adoption of the 2017-2018 Operating Budget. Requestor: Laura Tellez Area Responsible: Budget and Financial Services Resource Persons: Josette Shaughnessy, Fernando Flores, Laura Tellez Purpose: To adopt the 2017-2018 fiscal year Operating Budget for the El Paso County Community College District. Explanation: The Operating Budget, also known as the Education and General Fund Budget, serves as the funding and spending plan for the El Paso County Community College District’s institutional accounts. In February 2017, the college administration started the 2017-2018 budget process with the distribution of the budget development instructions which served as guides to the executive levels in the preparation of their respective budgets. Budget workshops were conducted, and budget requests were submitted by the respective executive levels to arrive at a baseline budget which included some reallocation of resources within the respective executive levels. Separate requests for additional funding above the baseline budget were submitted for consideration contingent upon the availability of funds. During budget workshops held on April 12, June 28, July 26 and August 23, 2017, the Board of Trustees was provided with updates on the 85th Legislature and informed on how state funding decisions are presenting fiscal challenges for the upcoming 2018-2019 biennium. The preliminary 2017-2018 budget was also presented to include revenue projections, additional funding needs, and different funding strategies to fund the operating budget. The final proposed budget, as presented to the Board of Trustees, includes salary enhancement for all employees recommended to the Board and additional funding requirements, and is in exact balance with projected revenues for the 2017-2018 fiscal year. Recommendation: Adoption of the FY 2017-2018 Operating Budget by the Board of Trustees as presented at the August 23, 2017 Budget Workshop. (Exhibit 4.16.1) 08/23/17 FINANCIAL SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the adoption of the 2017-2018 Auxiliary Fund Budget. Requestor: Juan Flores Area Responsible: Auxiliary Services Resource Persons: Josette Shaughnessy, Fernando Flores, Juan Flores Purpose: To adopt the Auxiliary Fund Budget for 2017-2018 fiscal year. Explanation: Auxiliary funds are considered institutional funds and therefore need to be budgeted accordingly and approved by the Board of Trustees. The attached exhibit compares budgeted revenues and expenditures for fiscal year 2016-2017 with the proposed budget for fiscal year 2017-2018. The Auxiliary Fund revenues are based on student enrollment and are projected to be comparable to the 2016-2017 actual revenues except for the decrease in bookstore and Pepsi-Cola commissions due to a one-time upfront funding contribution received in fiscal year 2016-2017. In addition, bookstore commissions have decreased due to the Open Educational Resources (OER) initiative implemented in fiscal year 2016-2017. The expenditures are budgeted with a small increase related to cafeteria improvements. The budget also reflects a $100,000 payment from the intercollegiate Athletics’ Fund towards the loan made by the Auxiliary Fund to renovate softball and baseball fields. The transfer to the Plant Fund for maintenance of campus parking lots and mechanical systems remains the same. Recommendation: Approval by the Board of Trustees. (Exhibit 4.17.1) 08/23/17 EL PASO COUNTY COMMUNITY COLLEGE DISTRICT AUXILIARY ENTERPRISE FUND PROPOSED BUDGET FOR FISCAL YEAR 2017/18 BUDGET BUDGET 8/31/2017 8/31/2018 Beginning Fund Balance $ 2,160,850 $ 2,806,190 Revenue Vehicle Registration $ 715,000 $ 675,000 Bookstore Commissions 735,000 464,929 Pepsi-Cola Commission 151,000 88,625 Food Court Commissions 75,000 60,000 Vending Commissions 50,000 50,000 ATM Commissions 13,000 13,200 GECU Rental Space 23,540 Returned Check Processing Fee 3,000 3,000 Total Revenue 1,742,000 1,378,294 Expenditures Vehicle Registration 565,000 525,000 Staff Scholarships 300,000 300,000 Memberships 81,000 81,000 Bookstore Renovations 25,000 - Cafeteria Maint/Equip Replac. 75,000 125,000 Utilities Expense 65,000 65,000 Staff Educational Assistance 24,000 24,000 Auxiliary Operations 7,000 12,000 Classified Staff Association 3,750 3,750 Faculty Association 3,750 3,750 Professional Staff Association 3,750 3,750 Vending Commissions-ECHS 1,000 1,000 Total Expenditures 1,154,250 1,144,250 Funds Transfers Plant Fund 225,000 225,000 Loan Repayment from Athletics Fund (100,000) (100,000) Total Transfers 125,000 125,000 Increase in Fund Balance 462,750 109,044 Ending Fund Balance $ 2,623,600 $ 2,915,234 (Exhibit 4.17.2) 08/23/17 FINANCIAL SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on a proposal to increase the effective tax rate by six (6) percent for the 2017-2018 fiscal year. Requestor: Fernando Flores Area Responsible: Budget and Financial Services Resource Persons: Josette Shaughnessy, Fernando Flores, Laura Tellez Purpose: Proposal by the Board of Trustees to increase the Effective Tax Rate of $.0136190 by six percent (6%) for fiscal year 2017-2018. Explanation: During the August 23, 2017 Budget Workshop, the administration presented the 2017- 2018 Operating Budget based on revenue strategies developed by the administration to fund the baseline budget and additional funding needs. As one of its revenue strategies, the Administration recommended a 6% increase of the Effective Tax Rate to support the proposed budget. Based on the 2017 Certified Appraisal Roll, the Effective Tax Rate has been calculated at $0.136190 per $100 valuation. The recommendation of the 6% tax increase of the Effective Tax Rate yields a tax rate of $0.144361 per $100 valuation. In compliance with Texas Property Tax law, the Board of Trustees is required to vote on this proposal. If the motion passes, the Board of Trustees must schedule two public hearings on the proposal that need to be published according to the specific requirements set forth in the Texas Comptroller of Public Accounts’ model form Notice of Public Hearing on Tax Increase (see attached). The purpose of the public hearings is to give taxpayers the opportunity to express their views on the increase. At each hearing, the Board of Trustees must announce the date, time and place of the meeting at which it will vote on the tax rate. Exhibit 4.18.2 reflects suggested dates and times of the public hearings for the Board’s consideration in compliance with required timelines. The following table illustrates how the tax rate of $0.144361 will impact homeowners in El Paso County. Home Current Taxes Proposed Taxes Annual Taxable Paid to EPCC in Due EPCC in Increase over Value 2016 Tax Year 2017 Tax Year 2016 Tax Year $100,000 $134.91 $144.36 $ 9.45 $125,000 $168.64 $180.45 $ 11.81 $150,000 $202.36 $216.54 $ 14.18 Recommendation: Approval by the Board of Trustees. (Exhibit 4.18.1) 08/23/17 Notice of Public Hearing on Tax Increase The El Paso County Community College District will hold two public hearings on a proposal to increase total tax revenues from properties on the tax roll in the preceding tax year by 6.00 percent (percentage by which proposed tax rate exceeds lower of rollback tax rate or effective tax calculated under Tax Code, Chapter 26). Your individual taxes may increase at a greater or lesser rate, or even decrease, depending on the change in the taxable value of your property in relation to the change in taxable value of all other property and the tax rate that is adopted. The first public hearing will be held on September 6, 2017, 6:00 p.m. at the Administrative Service Center, 9050 Viscount Blvd., Room A200, El Paso, Texas 79925. The second public hearing will be held on September 13, 2017, 6:00 p.m. at the Administrative Service Center, 9050 Viscount Blvd., Room A200, El Paso, Texas 79925. The members of the governing body voted on the proposal to consider the tax increase as follows: FOR: AGAINST: PRESENT and not voting: ABSENT: The average taxable value of a residence homestead in El Paso County Community College District last year was $123,726 (average taxable value of a residence homestead in the taxing unit for the preceding tax year, disregarding residence homestead exemptions available only to disabled persons or persons 65 years of age or older). Based on last year’s tax rate of $0.134909 (preceding year's adopted tax rate) per $100 of taxable value, the amount of taxes imposed last year on the average home was $166.92 (tax on average taxable value of a residence homestead in the taxing unit for the preceding tax year, disregarding residence homestead exemptions available only to disabled persons or persons 65 years of age or older). The average taxable value of a residence homestead in El Paso County Community College District this year is $123,853 (average taxable value of a residence homestead in the taxing unit for the current tax year, disregarding residence homestead exemptions available only to disabled persons or persons 65 years of age or older). If the governing body adopts the effective tax rate for this year of 0.136190 per $100 of taxable value, the amount of taxes imposed this year on the average home would be $168.68 (tax on average taxable value of a residence homestead in the taxing unit for the current tax year, disregarding residence homestead exemptions available only to disabled persons or persons 65 years of age or older). If the governing body adopts the proposed tax rate of $0.144361 per $100 of taxable value, the amount of taxes imposed this year on the average home would be $178.80 (tax on the average taxable value of a residence homestead in the taxing unit for the current tax year, disregarding residence homestead exemptions available only to disabled persons or persons 65 years of age or older). Members of the public are encouraged to attend the hearings and express their views. (Exhibit 4.18.2) 08/23/17 PHYSICAL FACILITIES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the approval of expenditures with various vendors to purchase building materials, supplies and/or services as needed for the District for fiscal year 2017-2018. Requestor: Rick Lobato Area Responsible: Physical Plant Resource Persons: Josette Shaughnessy, Rick Lobato Purpose: To authorize expenditures from September 1, 2017 through August 31, 2018 in amounts not to exceed as indicated on the attached list. Explanation: The Physical Plant Department will utilize these vendors to purchase materials, supplies, and/or services for on-going projects for district-wide. Purchases conducted through these purchasing cooperatives are in compliance with Texas Education Code 44.031; and the provisions of Texas Government Code, Chapter 791 – Interlocal Cooperation Contracts. All such contracts are competitively awarded. Funding is provided by the approved budgets for each construction project allocated in the Plant Funds. Recommendation: Approval by the Board of Trustees. Vendors: See attached listing. (Exhibit 5.1.1) 08/23/17 El Paso County Community College District PHYSICAL PLANT Approval of Expenditures from Contract Vendors September 1, 2017 to August 31, 2018 Vendor Amount Explanation Home Depot •To authorize expenditures for 11360 Rojas building materials/supplies for fiscal year El Paso, TX 79936 2017-18. Not to Exceed U.S. Communities #16154-RFP and #17000-RFP $75,000 •Physical Plant will utilize this vendor on an as-needed basis district-wide. Friedman Recycling of El Paso, LP •To authorize expenditures for 5835 Wren recycling services for fiscal year 2017-18. El Paso, TX 79924 Not to Exceed •Physical Plant will utilize this vendor for Region 19 #13-6960 $70,000 recycling services on as as-needed basis district-wide. Air Filters, Inc. Tri-Dim Filter Corp. •To authorize expenditures for the purchase 8282 Warren Rd. 13971 Yorba Ave. of air filters for fiscal year 2017-18. Houston, TX 77040 Chino, CA 91710 •Physical Plant will utilize these vendors on BuyBoard #458-14 Region 19 #13-6941 Not to Exceed an as-needed basis district-wide. $90,000 MSC Per vendor 10737 Gateway West, Ste. 102 El Paso, TX 79936 BuyBoard #501-15 Assurance Fire Protection LLC Century Fire •To authorize expenditures for fire 10041 Carnegie Ave. Systems, LLC extinguishers, fire suppression systems, and El Paso, TX 79925 490 Eagle Drive related purchases, installations, and El Paso, TX inspections for fiscal year 2017-18. 79912-5683 Not to Exceed $150,000 Region 19 #17-7245 Per vendor •Physical Plant will utilize these vendors on an as-needed basis district-wide. Advanced Security •To authorize expenditures for fire and Contractors, Inc. security alarm installation, maintenance, 135 Rio West Drive monitoring, inspections, and related El Paso, TX 79912 services for fiscal year 2017-18. Not to Exceed Region 19 #17-7221 $125,000 •Physical Plant will utilize these vendors on Per vendor an as-needed basis district-wide. (Exhibit 5.1.2) 08/23/17 Vendor Amount Explanation Longhorn Electric XR Electrical Services •To authorize expenditures for electrical 8409 Lockheed Dr., Ste. 18 10948 Miller Barber Dr. repairs/services for fiscal year 2017-18. El Paso, TX 79925 El Paso, TX 79936 Region 19#17-7240 TCCCPN #025-14 •Physical Plant will utilize these vendors on an as-needed basis district-wide. Not to Exceed All Trades Electrical $125,000 Contractors, Inc. Per vendor 11005 Argal Ct. El Paso, TX 79907 Region 19 #15-7130 C. Ortiz Corp. DBA Tremco Roofing and •To authorize expenditures for roofing, The Roof and Metal Building Maintenance waterproofing, and related services for Company 3735 Green Rd. Not to Exceed fiscal year 2017-18. 4016 Johnson Ave. Beachwood, OH 44122 $75,000 •Physical Plant will utilize these vendors on El Paso, TX 79930 Per vendor TCCPN/National IPA an as-needed basis district-wide. TCCCPN #018-14 Contract #132205 Trane Wyler Industrial Works, Inc. •To authorize expenditures for heating, 1405 Vanderbilt Dr. 711 S. St. Vrain St. ventilation and air conditioning (HVAC) El Paso, TX 79935 El Paso, TX 79901 and related services for fiscal year 2017-18. Region 19 #13-6937 or Region 19 #13-6937 •Physical Plant will utilize these vendors on TCPN R1505-02 Not to Exceed an as-needed basis district-wide. $150,000 Technical Building Services Per vendor 1712 Wyoming Ave. El Paso, TX 79902 TCCPN #010-13 AO General Contractor, Inc. •To authorize expenditures for 1050 Diesel interior/exterior painting and related El Paso, TX 79907 Not to Exceed services for fiscal year 2017-18. $75,000 TCCCPN #026-14 •Physical Plant will utilize this vendor on an as-needed basis district-wide. Hoffman Southwest Corp. •To authorize expenditures for plumbing dba Roto Rooter Noble General Contractor Not to Exceed and related services for fiscal year 2017-18. 1111 Sunland Park Dr. 3120 Pershing $75,000 El Paso, TX 79922 El Paso, TX 79903 •Physical Plant will utilize these vendors on Per vendor an as-needed basis district-wide. Region 19 #15-7130 Region 19# 14-7072 ThyssenKrupp •To authorize expenditures for elevator 1477 Lomaland Dr., Suite D1 maintenance and repair services for fiscal El Paso, TX 79935 year 2017-18. Not to Exceed NJPA #100516-TKE $100,000 •Physical Plant will utilize this vendor on an as-needed basis district-wide. (Exhibit 5.1.3) 08/23/17 AO General Contractors, Inc. Jordan Foster •To authorize expenditures for emergency 1050 Diesel Construction repairs on natural gas lines and plumbing El Paso, TX 79907 7700 CF Jordan Dr. Not to Exceed for fiscal year 2017-18. El Paso, TX 79912 $125,000 •Physical Plant will utilize these vendors on Region 19#14-7072 an as-needed basis district-wide. LVR Carpet Center Inc. •To authorize expenditures for purchasing 11501 Rojas Dr. and installation of carpet and tile for fiscal El Paso, TX 79936 Not to Exceed year 2017-18. $100,000 BuyBoard #476-15 •Physical Plant will utilize this vendor on an as-needed basis district-wide. Paulino’s Vertical Blind Shop •To authorize expenditures for installation 11416 Arrow Rock Dr. of window coverings for fiscal year 2017- El Paso, TX 79936 Not to Exceed 18. $75,000 Region 19 #15-7190 •Physical Plant will utilize this vendor on an as-needed basis district-wide. IDN Acme, Inc. •To authorize expenditures for locksets 1504 Justin Rd. materials/supplies for fiscal year 2017-18. Metairie, LA 70001 Not to Exceed $75,000 •Physical Plant will utilize this vendor on BuyBoard #501-15 an as-needed basis district-wide. AO General Contractor, Inc. Jordan Foster •To authorize expenditures for job order 1050 Diesel Construction Not to Exceed contracting services for fiscal year 2017-18. El Paso, TX 79907 7700 CF Jordan Dr. $750,000 •Physical Plant will utilize these vendors on El Paso, TX 79912 Per vendor Region 19 #14-7072 an as-needed basis district-wide. National Auto Fleet Group •To authorize expenditures for college 490 Auto Center Dr. vehicle replacements for fiscal year 2017- Watsonville, CA 95076 Not to Exceed 18. $200,000 NJPA #120716-NAF •Physical Plant will utilize this vendor on an as-needed basis district-wide. (Exhibit 5.1.4) 08/23/17 CURRICULUM AND INSTRUCTION ABSTRACT Item(s) to be Considered: Consideration and deliberation on the acceptance of a grant award from the Texas Higher Education Coordinating Board under the Carl D. Perkins Amount: $678,462 Basic Grant for Career and Technology Education funding for fiscal year 2017-2018. Requestor: Al Lawrence Area Responsible: Grants Management Office Resource Persons: Steven Smith, Raul Lerma, Al Lawrence Purpose: This project has been funded to provide program improvement, innovation, and student support services for students in career/technical education with particular emphasis on the recruitment and retention of students who might otherwise not have an opportunity to participate in higher education. Explanation: The basic funds under the federal Carl D. Perkins Career and Technology Education Act of 2006, through a carefully developed plan at the College, provide for curriculum development of new or enhanced career/technical programs, purchase of instructional equipment and supplies, and faculty travel for professional development. In addition, the funds provide special tutoring support and mentoring, subsidized child care, and other support services for students in career/technical education programs. Budget Account Numbers: C24860 through C24879: Budget Summary for $678,462 - September 1, 2017 to August 31, 2018 Detailed Budget Overview: 60000 Salaries and Fringe Benefits $366,085 70000 Equipment & Supplies 197,328 71313 Consultant (Student Note-takers) 21,119 71317 Prof/Tech (Child Care YWCA) 18,000 72099 Travel (Professional Development) 43,265 Administration 32,665 TOTAL $678,462 Recommendation: Approval by the Board of Trustees. (Exhibit 6.1.1) 08/23/17 CURRICULUM AND INSTRUCTION ABSTRACT Item(s) to be Considered: Consideration and deliberation on the acceptance of a grant award from Texas Higher Education Amount: $48,228 Coordinating Board. Area Responsible: Health Career & Technical Requestor: Souraya Hajjar Education, Math and Science Resource Persons: Steven Smith, Paula Mitchell, Al Lawrence, Souraya Hajjar Purpose: To provide 18 scholarships to academically deserving Science, Technology, Engineering, Math and Health students. A $2,500 scholarship will be awarded throughout the 2018-2019 academic year to each student. Explanation: Aside from the monetary scholarships, the grant urges and encourages students to work either as a part-timer, on a voluntary-basis, or as a clinical student to gain experience in their field of study. Those awarded should complete a minimum of 30 hours throughout their academic year and should maintain a 3.0 GPA. Budget Account Number: 22713-E22713: Budget Summary $48,228 2018-2019 Academic year Detailed Budget Overview: 74604 Scholarships $45,817 61631 Tutors 2,411 TOTAL $48,228 Recommendation: Approval by the Board of Trustees. (Exhibit 6.2.1) 08/23/17 CURRICULUM AND INSTRUCTION ABSTRACT Item(s) to be Considered: Consideration and deliberation on the approval of the restated and amended Northwest Early College High School Interlocal Agreement. Area Responsible: Vice President of Instruction and Requestor: Steven Smith Workforce Education Resource Persons: Steven Smith, Tonie Badillo, Margie Nelson Rodriguez Purpose: To obtain approval from El Paso County Community College District Board of Trustees for the restated and amended Northwest Early College High School Interlocal Agreement between the El Paso County Community College District and the Canutillo Independent School District. Explanation: With the guidance of legal counsel and respective stakeholders, the Northwest Early College High School Advisory Committee, comprised of representatives from El Paso County Community College District and the Canutillo Independent School District, has revised its existing Interlocal Agreement for the Northwest Early College High School. The agreement contains important updates from the Texas Education Agency (TEA), the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), the El Paso County Community College District, and the Canutillo Independent School District. The agreement confirms the responsibilities of each entity in sustaining the school. The agreement is also a requirement from the TEA in order to maintain Early College High School designation. The El Paso County Community College District has an established and respected Early College High School Program. The Northwest Early College High School was the fourth school established in this program and is located at the El Paso County Community College District’s Northwest campus. Recommendation: Approval by the Board of Trustees. (Exhibit 6.3.1) 08/23/17 STUDENT SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the approval of Continuing Education tuition rates for new courses. Requestor: Jaime Farias Area Responsible: Workforce and Continuing Education Resource Persons: Steven Smith, Jaime Farias Purpose: Approve tuition rates for new CE courses. Explanation: As new courses are brought into the inventory, the Board of Trustees approves the associated tuition rates. Recommendation: Approval by the Board of Trustees. Exhibit 7.1.1 08/23/17 COURSE TITLE HOURS TUITION Business/Computers/Industry Training and Personal Enrichment PIO 040 Intermediate MS Word 2013 – Online 24 $100 PIM 425 Percussion Ensemble I 16 $91 CE Health AHP 484 Certificate in Gerontology – for TWC Skills Grant 25 $500 Center for College Access and Development WPL 468 Customer Relations and Professional Selling – for Motivation Education Training Contract 46 $468 WPL 470 Occupational Communication Improvement: Retail Sales – for Motivation Education Training Contract 34 $348 WPL 484 Occupational Specific Communication Skills: Writing for the Job Search – for Motivation Education 16 $165 Training Contract WPL 495 Communication Improvement I – for Motivation Education Training Contract 50 $508 WPL 542 Introduction to Computer Applications in Business – for Motivation Education Training Contract 40 $408 WPL 553 Introduction to MS Publisher and MS Outlook – for Motivation Education Training Contract 18 $185 WPL 566 Business Mathematics – for Motivation Education Training Contract 50 $508 WPL 597 Cashier Checker – for Motivation Education Training Contract 26 $268 WPL 623 Office Machines – for Motivation Education Training Contract 20 $205 WPL 639 Basic Keyboarding – for Motivation Education Training Contract 10 $105 WPL 644 Job Search and Employment Skills – for Motivation Education Training Contract 44 $448 Exhibit 7.1.2 08/23/17 COURSE TITLE HOURS TUITION Center for College Access and Development cont’d WPL 660 Principles of Leadership – for Motivation Education Training Contract 40 $408 WPL 685 Career Exploration – for Motivation Education Training Contract 20 $205 WPL 759 Communication Enhancement – for Motivation Education Training Contract 30 $308 WPL 771 Business Mathematics II – for Motivation Education Training Contract 30 $308 WPL 772 Enhancing Windows 10 – for Motivation Education Training Contract 30 $308 WPL 780 Home Base Business Models – for Motivation Education Training Contract 20 $205 Exhibit 7.1.3 08/23/17 STUDENT SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the approval of Continuing Education tuition rates for revised courses Requestor: Jaime Farias Area Responsible: Workforce and Continuing Education Resource Persons: Steven Smith, Jaime Farias Purpose: Approve tuition rates for revised CE courses. Explanation: Workforce and Continuing Education Department is requesting approval for changes in tuition. The comments column provides justification for each of the revised courses. Recommendation: Approval by the Board of Trustees. (Exhibit 7.2.1) 08/23/17 OLD OLD NEW NEW COURSE TITLE COMMENTS HOURS TUITION HOURS TUITION Business/Computers/Industry Training and Personal Enrichment PIE 647 Photographing People Price increased to with Your Digital Camera comply with 24 $80 24 $95 – Online Ed2go vendor’s price change. PIE 773 Administrative Assistant Price increased to Applications – Online comply with 24 $77 24 $95 Ed2Go vendor’s price change. PIE 786 Discover Digital Price increased to Photography – Online comply with 24 $77 24 $95 Ed2go vendor’s price change. PIM 418 Orchestra I Tuition raised to 16 $81 16 $91 meet credit’s Fall 2016 increase. PIM 420 Jazz Ensemble I Tuition raised to 16 $81 16 $91 meet credit’s Fall 2016 increase. PIM 421 Chorus I Tuition raised to 16 $81 16 $91 meet credit’s Fall 2016 increase. PIM 422 Concert Band I Tuition raised to 16 $81 16 $91 meet credit’s Fall 2016 increase. PIM 423 Guitar Ensemble I Tuition raised to 16 $81 16 $91 meet credit’s Fall 2016 increase. (Exhibit 7.2.2) 08/23/17 STUDENT SERVICES ABSTRACT Item(s) to be Considered: Consideration and deliberation on the approval of a proposed resolution to request grant funding from the Texas Governor’s Office to purchase active shooter rifle-resistant vests. Requestor: Jose Ramirez Area Responsible: Police Department Resource Persons: Raul Lerma, Jose Ramirez, Al Lawrence Purpose: This resolution will allow the College to request grant funding from the Texas Governor’s Office, Criminal Justice Division, for the Police Department to equip 42 Police Officers who are at risk of campus shootings with rifle-resistant body armor. Explanation: The purpose of this grant is in response to the July 7, 2016 shooting of police officers in Dallas. Texas Senate Bill 12 was passed during the 85th Legislature Regular Session. On May 27, 2017, Governor Abbott signed Senate Bill 12 into law which authorized the Criminal Justice Division (CJD) of the Governor’s Office to create a grant program to assist government agencies in Texas with the purchase of rifle-resistant body armor. This grant funded project consists of the purchase of rifle-resistant body armor for each of the 42 officers employed by the El Paso Community College Police Department. The purchase of rifle-resistant body armor will increase the safety of campus police officers and prevent further loss of life during an active shooter incident. The full implementation of Texas Senate Bill 11, which allows individuals who hold a concealed handgun license to carry a concealed handgun on a Texas Public Community College campus, places our campus police officers at a greater risk of encountering an individual(s) with a weapon. Currently, none of our 42 campus police officers are equipped with rifle-resistant body armor. Grant Funding to be Provided by: The Office of the Texas Governor, Criminal Justice Division. Total grant fund to be requested: $23,624 Recommendation: Approval by the Board of Trustees. (Exhibit 7.3.1) 08/23/17 BOARD RESOLUTION El Paso County Community College District At the meeting of the Board of Trustees of El Paso County Community College District (EPCC) on August 23, 2017, the following resolution was proposed and approved by the Board: WHEREAS, The EPCC Board of Trustees finds it in the best interest of the students, faculty, staff and officers of EPCC, that the Active Shooter - Rifle- Resistant Body Armor Grant Program, from the Office of the Texas Governor, be operated for FY 2018; and WHEREAS, EPCC Board of Trustees designates EPCC’s President as the grantee authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of El Paso County Community College District; and WHEREAS, EPCC Board of Trustees agrees that in the event of loss or misuse of the Office of the Governor grant funds, EPCC Board of Trustees assures that the funds will be returned to the Office of the Governor, Criminal Justice Division in full. NOW THEREFORE, BE IT RESOLVED that EPCC Board of Trustees approves submission of the grant application for the Active Shooter - Rifle- Resistant Body Armor Grant to the Office of the Governor, Criminal Justice Division. Passed and Approved this _____ (Day) of ______(Month), _____ (Year) Signed: ______Mr. Art Fierro, Chair of the Board (Date) ______Dr. William Serrata, President (Date) Exhibit 7.3.2 08/23/17