MEETING PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT REGULAR , Jr. , ADMINISTRATIVE SERVICE CENTER Solis Uxer 9050 Viscount Blvd. N. N. Board of Trustees Room - #A200 El Paso, Texas 79925 DATE: August 23, 2017 5:30 p.m. Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent 1.0 GENERAL FUNCTIONS 1.1 Call to Order Present 1.2 Roll Call Not Present 1.3 The Board of Trustees may conduct an executive or closed session pursuant to the Chapter 551 of the Texas Government Code for one or more of the following reasons: (1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. Any vote regarding these items shall be taken in open session. , Jr. , Solis N. John E. Uxer E. John Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. Mr Docket Consent Motion 1.4 Approval of Minutes Exhibit 1.4 Second Ayes February 27, 2017 – Facilities & Finance Committee Pages 1-3 Nays Abstain April 12, 2017 – Special Meeting – Budget Workshop Pages 4-5 June 28, 2017 – Facilities & Finance Committee Pages 6-8 July 26, 2017 – Special Meeting – Budget Workshop Pages 9-10 July 26, 2017 – Regular Meeting Pages 11-25 August 10, 2017 – Special Meeting Pages 26-28 The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes. 1.5 Welcome to Guests and Staff Members 1.6 Open Forum The El Paso Community College By-laws limit individual presentations for any individual to three minutes – Section 1.6031. Agenda Regular August 23, 2017 Page 2 , Jr. , Solis Uxer N. N. Fierro Mr. Art Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent 1.7 Presentations by Individuals, Groups, and Organizations: 1.7.1 Dr. William Serrata, (College President), will recognize individuals who have retired from the College District. 1.7.2 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association. 1.8 Communications: None 1.9 Board of Trustees Business Motion 1.9.1 The Board of Trustees will deliberate on agreeing to a Exhibit 1.9.1 Second minor boundary modification application to Foreign Ayes Trade Zone No. 68 to include a distribution facility of Page 29 Nays Abstain Gamer Logistics and to delete an identified site which is no longer suitable for use in Foreign Trade Zone No. 68. Note: This application will allow Gamer Logistics to utilize the FTZ to improve their international competitiveness in the region, while helping the growth of international trade in El Paso County. Motion 1.9.2 The Board of Trustees will deliberate on a No Exhibit Second Memorandum of Understanding with the Mexican Ayes American Cultural Institute (MACI). Nays Abstain Agenda Regular August 23, 2017 Page 3 , Jr. , Solis Uxer N. N. Fierro Mr. Art Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent 1.10 Board Reports 1.10.1 Treasurer’s Report Exhibit 1.10.1 July 31, 2017 Pages 30-56 No action is necessary. 1.10.2 President’s Report 1.10.2.1 Dr. Serrata will update the Board of Trustees and audience on recent events that have transpired at the College. Motion 1.11 Consent Docket Second Ayes Nays Abstain Motion 2.0 ADMINISTRATION - NONE Second Ayes Nays Abstain Agenda Regular August 23, 2017 Page 4 , Jr. , Solis N. N. r. John E. Uxer E. r. John 3.0 PERSONNEL Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent Motion 3.1 Full-Time Institutionally-Funded Actions Exhibit 3.1 Second Ayes Pages 57-62 Nays Abstain Motion 3.2 Full-Time Externally Funded Actions Exhibit 3.2 Second Ayes Page 63 Nays Abstain Motion 3.3 Appointment of new Tenured Faculty, reappointment of Exhibit 3.3 Second continuing Probationary Faculty and authorization for the Ayes President to enter into written employment contracts and Pages 64-66 Nays Abstain contract addenda for the 2017-2018 academic year with Tenured and Probationary Faculty members. Agenda Regular August 23, 2017 Page 5 , Jr. , Solis N. N. r. John E. Uxer E. r. John 3.0 PERSONNEL Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent Motion 3.4 Reappointment of continuing regular Classified Staff, Exhibit 3.4 Second Professional Support, and Administrative Staff and Ayes authorization for the President to enter into written Pages 67-80 Nays Abstain employment contracts and contract addenda effective September 1, 2017 with the employees listed. Motion 3.5 Authorization for the President to employ part-time No Exhibit Second faculty and staff for the 2017-2018 fiscal year. Ayes Nays Abstain Motion 3.6 Consideration and deliberation on the salary increases for No Exhibit Second the College employees for the 2017-2018 fiscal year. Ayes Nays Abstain Agenda Regular August 23, 2017 Page 6 , Jr. , Solis N. N. r. John E. Uxer E. r. John 3.0 PERSONNEL Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent Motion 3.7 Information Items Exhibit 3.7 Second Ayes (no action required) Pages 81-82 Nays Abstain Agenda Regular August 23, 2017 Page 7 , Jr. , Solis N. N. r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent Motion 4.1 Consideration and deliberation on the approval of a Exhibit 4.1 Second three-year (3) contract with Transtelco, Inc. for internet Ayes Pages 83-86 Nays services at each El Paso County Community College Abstain District campus in the amount not to exceed $989,880 (over a six-year (6) period). Note: Requesting approval of a three-year (3) contract with Transtelco, Inc. to provide dedicated high-speed internet service at each of the El Paso County Community College District campuses for administrative and academic support. Funding is provided by the Information Technology Telephone Utility account. Resource Person: Jenny Girón Motion 4.2 Consideration and deliberation on the approval of a Exhibit 4.2 Second license agreement with JourneyEd.com, Inc. for Adobe Ayes Pages 87-90 Nays Creative Cloud™ in the amount not to exceed $703,308. Abstain Note: Requesting approval to purchase a license agreement based on employee FTE count for Adobe Creative Cloud™. The contract is for a period of three (3) years paid annually, with an option to renew on an annual basis for an additional three (3) years, for a potential maximum contract term of six (6) years. Renewals are based upon satisfactory vendor performance and administrative approval. Funding is provided by the Information Technology Software Maintenance account. Resource Person: Jenny Girón Agenda Regular August 23, 2017 Page 8 , Jr. , Solis N. N. r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent Motion 4.3 Consideration and deliberation on the approval of Exhibit 4.3 Second contracts with several purchasing cooperative-awarded Ayes Page 91 Nays vendors for the district-wide purchase of office products Abstain in the amount not to exceed $700,000 (estimated total annual aggregate amount). Note: Requesting approval of contracts for the period of September 1, 2017 – August 31, 2018. Funding is provided by each individual College department’s budget. Resource Person: Josette Shaughnessy Motion 4.4 Consideration and deliberation on the approval of a Exhibit 4.4 Second contract award to USI Southwest, Inc. for commercial Ayes Pages 92-95 Nays property, automobile, crime, general liability, Abstain educator’s legal liability, and cyber security insurance in the amount not to exceed $534,606. Note: Requesting approval of a one-year contract award for the period of September 1, 2017 through August 31, 2018. Funding is provided by the Insurance Property account. Resource Person: Josette Shaughnessy Agenda Regular August 23, 2017 Page 9 , Jr. , Solis N. N. r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Najera Soria Bonnie Ms. Robles B. Belen Mrs. Selena Ms. M Docket Consent Motion 4.5 Consideration and deliberation on the renewal of a two- Exhibit 4.5 Second year (2) software maintenance support contract with Ayes Pages 96-98 Nays Ellucian Higher Education for the Banner Enterprise Abstain Resource Planning (ERP) system in the amount of $456,506 ($228,253 per year).