Quarterly Report October 1 – December 31, 2019
USAID Governance for Local Development
USAID Governance for Local Development (USAID/GoLD) Quarterly Report October 1 – December 31, 2019
Cooperative Agreement # AID-685-A-16-00006
Prepared for Samba Barry Agreement Officer’s Representative (AOR) USAID-Senegal Democracy and Governance Office
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January 2020 This report was prepared for USAID. It was prepared by RTI International.
The opinions expressed herein are those of the author and do not necessarily reflect the views of the United States Agency for International Development or the United States Government.
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TABLE OF CONTENTS
Figures, tables and appendices v Acronyms and Abbreviations vii 1 Executive Summary 1 1.1 Main Activities ...... 1 1.2 Major Successes ...... 2 1.3 Major Challenges ...... 2 2 Program and Activity Management 4 2.1 National Office ...... 4 2.2 Regional Offices ...... 6 3 Coordination and integration 8 3.1 Summary ...... 8 3.2 Partnerships ...... 9 3.2.1 RSS+, CMU ...... 9 3.2.2 USAID Neema, PNLP ...... 9 3.2.3 USAID Accès ...... 10 3.2.4 USAID Passerelles ...... 10 3.2.5 Rural Association for AIDS Control and Economic and Social Development (ARLS/DES) ...... 10 3.2.6 UNCDF ...... 11 3.2.7 Spanish Cooperation and the University of Zaragoza ...... 11 3.2.8 Oshun ...... 12 3.2.9 Power Africa ...... 12 3.2.10 Enda-ECOPOP/MCTDAT ...... 12 3.3 Planning for the Next Quarter ...... 13 4 Social Inclusion 14 4.1 ANALYSIS ...... 14 4.1.1 Improving the participation of women and young people in capacity-building sessions ...... 14 4.1.2 Women’s central role in the mobilization of financial resources ...... 14 4.1.3 Planning for the next quarter ...... 15 5 Communication 16 5.1 Lessons learned, Success Stories and Good Practices...... 16 5.2 Major Challenges ...... 16 5.3 Main Achievements...... 16 5.4 Planning for the Next Quarter ...... 17 6 Improved Capacity of Local Government to Respond to Citizens’ Demands 18 6.1 Lessons learned, Success Stories, and Good Practices ...... 18 6.2 Major Challenges ...... 18 6.3 Summary of Progress on Outcome 1 ...... 18 6.3.1 SR 1.1: Enhanced leadership capacity of CT councilors as elected officials ...... 18 iii USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 iii
6.3.2 SR 1.2: Enhanced organizational capacities (planning, budgeting, and implementation processes) of decentralized government structures ...... 19 6.4 Planning for the Next Quarter ...... 20 7 Improved Mobilization and Management of Local Public Resources 21 7.1 Lessons learned, Success Stories and Good Practices...... 21 7.2 Summary of Progress on Outcome 2 ...... 21 7.2.1 SR 2.1: Increased CTs’ own resources ...... 21 7.2.2 SR 2.2: CT planning and budgeting integrates development partner resources ...... 24 7.3 Planning for the Next Quarter ...... 25 8 Increased community participation in the management of service delivery (Health, Education, WASH, Agriculture) 26 8.1 Lessons learned, Success Stories and Good Practices...... 26 8.2 Major challenges ...... 26 8.3 Summary of Progress on Outcome 3 ...... 27 8.3.1 SR 3.1: Enhanced CSO capacities for collective action on priority public needs ...... 27 8.3.2 SR 3.2: Existing opportunities to engage in dialogue on public needs are taken advantage of by stakeholders (government, non-government affiliates, donors, etc.)...... 29 8.4 Planning for the Next Quarter ...... 34 9 Grants Program 36 10 Cost Share 36 11 Financial Performance 36 12 Collaboration, Learning and Adaptation (CLA) 37 12.1 Activity 1: Operationalizing the monitoring and evaluation system ...... 37 12.2 Activity 2: Collaborative and learning activities ...... 39 12.3 Summary Table of Indicators, Targets and Outcomes, October 1 to December 31, 2019 ...... 41
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FIGURES, TABLES AND APPENDICES
List of figures
Figure 1. USAID/GoLD Logical Framework Reminder ...... 3 Figure 2. Women’s potential contribution to tax collection ...... 15 Figure 3. Joint GoLD performance on the budget vote ...... 22 Figure 4. Health standards compliance ...... 29 Figure 5. Performance evaluation in the health sector ...... 30 Figure 6. Education standards compliance ...... 30 Figure 7. Performance evaluation in the education sector ...... 31 Figure 8. Water supply standards compliance ...... 31 Figure 9. Performance evaluation in the water supply sector ...... 32
List of tables
Table 1. Challenges identified and solutions proposed/planned ...... 2 Table 2. Main activities with IPs and institutional partners ...... 8 Table 3. Planned coordination/integration activities for Quarter 2, FY 2020 ...... 13 Table 4. Participation of women and young people ...... 14 Table 5. Social inclusion activities planned for Quarter 2, FY 2020 ...... 15 Table 6. Planned activities for Quarter 2, FY 2020 (Communication) ...... 17 Table 7. IGGB by department ...... 19 Table 8. Planned activities for Quarter 2, FY 2020 (Outcome 1) ...... 20 Table 9. Communes involved in participatory budgeting ...... 24 Table 10. Planned activities for Quarter 2, FY 2020 (Outcome 2) ...... 25 Table 11. Training during the quarter ...... 27 Table 12. Planned activities for Quarter 2, FY 2020 (Outcome 3) ...... 34
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 v
List of appendices
Appendix 1: Order on the establishment of Kolda Forum’s technical committee Appendix 2: Report on the Kolda Investors Forum Appendix 3: USAID GoLD and ARLS/DES [Association Rurale de Lutte Contre le SIDA/Développement économique et social] Suxali Jiggen Synergy Action Plan Appendix 4: Weekly special on the forum: Issue 23, November 11 to 15, 2019 Appendix 5: Table of flagship achievements in the sectors Appendix 6: DQA GoLD Report Appendix 7: Report of the ARLS-USAID GoLD exchange visit to Kolda Appendix 8: Summary sheet of activities in the Health sector Appendix 9: Summary sheet of activities in the Education sector Appendix 10: Summary sheet of activities in the EHA sector Appendix 11: Summary sheet of activities in the Food Security sector
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ACRONYMS AND ABBREVIATIONS
Accès Sanitation, Behavior Change, and Water for Senegal (Assainissement, changement de comportement et eau pour le Sénégal) ACT CT facilitator AFEX Afrique Enjeux AIP Annual Investment Plan (Plan d’investissement annuel) AMELP Activity Monitoring, Evaluation, and Learning Plan AOR Agreement Officer’s Representative ARD Regional Development Agency (Agence régionale de développement) AWP Annual Work Plan CDS Healthcare Development Committee (Comité de développement sanitaire) CFL Local Tax Commission (Commission de fiscalité locale) CFPB Property tax (Contribution foncière des propriétés bâties) CGE school management committee (Comité de gestion d’école) CLA Collaboration, Learning, and Adapting CLM Malnutrition Control Unit (Cellule de lutte contre la malnutrition) COP Chief of Party CPF Drilling Steering Committee (Comité de pilotage des forages) CSL Sports and Cultural Association (Association sportive et culturelle) CSO Civil society organization CT Local Authority CVA Citizen Voice and Action DDP Departmental Development Plan DFID Department for International Development (United Kingdom) DGT Territorial Governance Directorate (Direction de la gouvernance territoriale) DRGP Office of Democracy, Human Rights, Governance and Peace EDIC Spaces for dialogue and citizen engagement (Espaces de dialogue et d’interpellation citoyenne) FAFS Federation of Women's Associations of Senegal (Fédération des associations féminines du Sénégal) FRAO West Africa Rural Foundation (Fondation rurale de l’Afrique de l’Ouest) FtF Feed the Future FY Fiscal year
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GCP Citizen Advocacy Group (Groupe citoyen de plaidoyer) GoLD Governance for Local Development GPF Group for the Advancement of Women (Groupement de promotion féminine) GPSA World Bank’s Global Partnership for Social Accountability GRDR Rural Development Research and Achievement Group (Groupe de recherche et de réalisations pour le développement rural) IEF Inspection of Education and Training (Inspection de l’éducation et de la formation) IGGB Integrated Good Governance Barometer (Baromètre de bonne gouvernance intégrée) IMF4 4th Category Minimum Tax (lmpôt du minimum fiscal 4èmecatégorie) IP Implementing partner MCTDAT Ministry of Local Government, Development and Planning (Ministère des Collectivités territoriales, du développement et de l’aménagement du territoire) MEL Monitoring, evaluating, and learning MIF Municipal Investment Finance (UNCDF program) NGO Nongovernmental organization OFFLOCC Local Citizen Force for Community Resilience, Prevention, and Control of Corruption and Tax Evasion (Offensive citoyenne locale pour la résilience Communautaire, la prévention et lutte contre la corruption et l’évasion fiscale) P2RS Multinational Program for Building Resilience to Food and Nutrition Insecurity in the Sahel (Programme multinational de renforcement de la résilience à l’insécurité alimentaire et nutritionnelle au Sahel) PDC Communal Development Plan (Plan de développement communal) PNDL National Agency for Local Development (Programme national de développement local) PNLP National Malaria Control Program (Programme national de lutte contre le paludisme) POCT-Santé Territorial Health Authority Operations Plan (Plan d’opérations de collectivité territoriale en matière de santé) PV Meeting minutes (procès-verbal) RFESPF Senegalese Women’s Network for the Promotion of Family Planning (Réseau des femmes sénégalaises pour la promotion de la planification familiale) RSS+ Health System Strengthening (Renforcement du système de santé) SMP-CT System for Measuring the Performance of Local Authorities (Système de mesure de performance des collectivités territoriales) SOGES Water Management Company of Senegal (Société de gestion des eaux du Sénégal) SR Sub-result UNCDF United Nations Capital Development Fund
viii USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
UNICEF United Nations Children’s Fund URAC Union of Nonprofit and Community Radio Stations (Union radios associatives communautaires) US United States USAID United States Agency for International Development UVS Virtual University of Senegal (Université virtuelle du Sénégal) WASH Water, sanitation, and hygiene
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 ix
1 EXECUTIVE SUMMARY
This report describes and analyzes the different achievements and the progress made by the USAID/ Governance for Local Development (GoLD) Program for the quarter covering the period between October 1 and December 31, 2019 (hereinafter referred to as Quarter 1 of the 2020 Fiscal Year (FY 2020). 1.1 MAIN ACTIVITIES
During the quarter, USAID/GoLD conducted information, awareness-raising, training, and technical support activities in 63 local governments. These activities allowed significant progress to be made toward the objectives and outcomes. The flagship activity was the organization of the Kolda Region Partners and Investors Forum, through which communities were able to find other opportunities to finance the priority needs of the populations expressed in the planning documents. A highlight of the quarter was the awarding of prizes to partner communities at the ceremony for the Local Leadership and Excellence Award (Prix d’excellence et de leadership local [PELL]) 2019. It is a consecration of the efforts made by CTs to improve the management of local public affairs. The approach and efforts that enabled these communities to be cited as role models are recognized beyond the borders of Senegal. USAID/GoLD was invited to Washington by the World Bank to share its experience on accountability and the challenge of social inclusion. The Program continued to build synergy with USAID’s implementing partners (IPs) through meetings and the joint implementation of activities. At the strategic level, the Program participated in several meetings with USAID offices (Health, Education, EGO), but also with IPs. Several synergy activities were implemented at the operational level. The quarter was marked by the implementation of collaborative activities with programs funded by the DRG Office. This is the case with ARLS/DES (Suxali Jiggen project). The Program continued to support the administrative authorities through the organization of territorial conferences. The particularity this year was the organization of conferences at the departmental level in accordance with the intent of Act III of the Decentralization Act. In the response areas, emphasis was placed on supporting CTs in complying with the legal deadlines for voting on the budget and continuing support in increasing the mobilization of resources to fund the sectors. During the quarter, standards monitoring and performance evaluation for 6 new infrastructures were carried out and 6 advocacy action plans were developed. The involvement of community stakeholders in monitoring infrastructure has contributed to improving the quality of service delivery in the areas of health, education and water supply.
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 1
1.2 MAJOR SUCCESSES During the quarter, USAID/GoLD recorded several successes: • The major success was the peer-to-peer experience-sharing activity between the women of ARLS/DES (Thienaba) and those of Kolda. Nearly 90 women exchanged strategies and good practices developed by ARLS to strengthen women’s leadership and empowerment (see the section on Partnerships). • Organizing the Kolda Region Partners and Investors Forum: This Program initiative was led by both ARD and the administrative authorities, who participated in all stages of the process in the presence of the 43 CTs of the region. GoLD succeeded in getting FtF Kawolor, World Vision, UNICEF and EDUCO to participate in financing this regional meeting. This collaboration made it possible to include the CTs not covered by GoLD’s response. A regional technical committee set up by order of the governor prepared and facilitated the Forum. It ensures the monitoring of commitments made by partners and investors (Appendix 1: Order on the Establishment of the Committee). This appropriation by the authorities and technical services will ensure the sustainability of this regional event (Appendix 2: Report on the Kolda Investors Forum). • Through the organization of the Kolda Region Partners and Investors Forum, with a strong mobilization of administrative authorities, CTs, technical services, and TFPs, the participation of 31 partners and investors and 279 commitments was worth nearly 3 billion FCFA. • Integration of mayors’ commitments in planning documents: GCPs and consultation frameworks advocated for the integration of commitments made by the CTs into the communal planning and budgeting for the 2020 fiscal year. Some actions, such as investments, have been integrated and voted on. For example, the municipality of Linkéring included in its budget the construction and equipment of the mutual health insurance office (3,000,000 FCFA) and supporting the motivation of the nursing assistant and community staff of the Afia Mbemba Health Outpost (7,000.18 FCFA).
1.3 MAJOR CHALLENGES
Table 1. Challenges identified and solutions proposed/planned
Challenges Solutions Monitoring of the commitments made during Defining mechanisms for the functioning of the monitoring the Partners and Investors Forum of the committees set up by the authorities regions of Tambacounda, Kédougou and Elaborating a plan to monitor commitments Kolda Community monitoring of the numerous Coaching of GCP by facilitators will be strengthened and action plans developed for each quarterly meetings will be held systematically infrastructure (health posts, health centers, elementary schools, drilling sites) and maintaining community engagement and mobilization
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Figure 1. USAID/GoLD Logical Framework Reminder
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2 PROGRAM AND ACTIVITY MANAGEMENT
2.1 NATIONAL OFFICE
In Dakar, meetings of the management team (Chief of Party [COP], Administrative and Financial Manager, Communications Manager and Technical Coordinator) are held on Mondays to discuss the Program’s high points, both in terms of operations and activities. These meetings were held under the leadership of the STC during missions externally to the COP. The Technical Coordinator organizes a coordination meeting with the technical staff based in Dakar and in the regions. These meetings ensure the regular monitoring of activities on the basis of monthly planning. GoLD’s participation in the World Bank’s Global Partnership for Social Accountability in Washington, DC
USAID/GoLD was invited by the World Bank to share its experiences at the GPSA International Forum held in Washington, D.C., November 19-21, 2019. The GoLD delegation was composed of Mr. Jean Michel Dufils (COP), Mamadou Lamarana Barry (Strengthening and Mobilization of CT Resources), Balla Niang (Community Engagement) and Ms. Oumou Diallo (2nd Deputy Mayor of Tambacounda Municipality and Regional President of the Association of Elected Women). The session facilitated by the GoLD team on the theme of “Social Accountability and the Challenge of Inclusion” was hailed as one of the best sessions of the Forum. Beyond the quality of the presentations, Ms. Oumou’s testimony on the impact of the program in the Tambacounda region very much impressed the Panel moderated by GoLD, World Bank participants, in particular those from francophone Africa Headquarters, Washington, DC (Mauritania, Gabon, Cameroon, DRC, etc.), who all wished to benefit from a similar program in their respective countries. The three days of the GPSA Forum also allowed members of the GoLD delegation to learn about social accountability approaches implemented in many countries during various sessions and to learn through discussions with numerous specialists.
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Reporting back on the results and development of recommendations of the GoLD midterm review
MSI proceeded to provide feedback on the mid-term review of the Program. The meeting allowed GoLD staff to discover the outcomes of this review, but also to clarify some of its details. Following this feedback, a workshop to co-develop the recommendations of the review was organized on November 4, 2019 in Dakar. The workshop was attended by officials from USAID’s DRGP, Health, Education, and EGO offices, representatives of IPs and government departments, and GoLD staff and implementing partners. The participants, Participants at the Recommendations divided into 4 thematic groups, discussed the review outcomes Development Workshop, Dakar and produced recommendations that will be integrated into the final report. USAID Meeting with Implementing Partners The USAID/Senegal Implementing Partners Periodic Meeting was held on October 11, 2019. It was an opportunity for the new USAID Director, Peter Trenchard, to become acquainted with the project managers. The meeting, which took place in 2 stages, started with a plenary session with all project managers and USAID staff. The Director reminded the participants that USAID has adopted a strategy of self-reliance that involves a new way of seeing and doing things. The project managers were briefed on the change in communication policy and the development of the Sexual Harassment Policy Manual for projects.
The rigorous system for monitoring contracts will be strengthened to guarantee the expected outcomes. For example, there will be an obligation for the AORs/CORs to conduct field visits and performance reviews within 45 days of the contract completion date. The second part was devoted to the “Implementing Partners’ Fair,” during which Mr. Trenchard became acquainted with the activities, approaches, and achievements of the various projects and programs. Mr. Peter Trenchard, Director USAID/Senegal (red GoLD took part in this important activity, attended by shirt) and Mark Wilson, Director DGRP Office about 100 people. (brown jacket) visiting the GoLD booth
Meeting with the USAID Office of Education A meeting between USAID/GoLD, Passerelles and the heads of USAID Education and DRGP offices provided an update on the status of the USAID/GoLD/Passerelles protocol, with the formulation of indicators as the remaining step. Discussions took place on GoLD’s contribution to certain education sector indicators. Indicators were proposed, particularly on supporting the regularization process of students’ civil status. Two authorities per region will be put forward for the pilot phase.
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 5
2.2 REGIONAL OFFICES
Development of the new Sédhiou office Providing local support to the CTs of Sédhiou required a regional office to be set up in the area and the strengthening of response personnel. The regional staff that worked together on the USAID Passerelles project joined the newly opened office in the Santassou district. The move was effective in November after all security and maintenance arrangements had been made. Participation in Local Conferences USAID/GoLD participated in local conferences in the departments of Koumpentoum, Goudiry, Bakel, Kolda, and Sédhiou and the regional harmonization conference of Kolda and Tambacounda. These meetings, which brought together administrative authorities, mayors, technical services, NGOs, local civil society, projects, and programs, enabled the authorities to assess the level of implementation of stakeholder commitments and to monitor responses. Information on USAID/GoLD responses in partner CTs was integrated into the summary documents. Technical and financial support to the Program were very much appreciated by the administrative authorities. Delivery of Equipment to Municipalities
Within the framework of in-kind subsidies granted to partner municipalities, GoLD proceeded with the handing over of material and equipment to 26 local response authorities in the regions of Tambacounda, Kédougou, Sédhiou and Kolda. The set is composed of complete office furniture, computers, an internet kit, cameras, generators and pico projectors. Its purpose is to increase the efficiency of CT facilitators (ACTs). The equipment given to the mayors was also presented to the prefects and sub-prefects. The handover was followed by a training session on the use and management of the
materials. Set of materials given to each municipality USAID/EGO visit to the Kolda and Sédhiou regions In Kolda, a delegation led by the head of USAID’s Economic Growth Office (EGO) visited Bandiagara Coly (municipality of Médina Chérif) and Kandiaye with the USAID focal point and the GoLD and Kawolor regional teams. Stakeholders from the two CTs presented the outcomes of the responses of both programs. Emphasis was placed on the effects of activities carried out in synergy in the context of the governance of the rural water sector. The training and coaching of the Steering Committee have considerably improved the management of drilling, which has resulted in a continuous increase in the number of subscribers and operating revenues. In Kandiaye, the Municipal Secretary presented Kawolor’s intervention process and synergy actions formulated around support for the mobilization of the minimum tax and capacity-building of the members of the Steering Committee. He pointed out that, for the first time in the municipality of Kandiaye, the mobilization of resources reached 1,000,000 FCFA, a part of which was invested in the rehabilitation of the borehole. The EGO Director expressed his satisfaction with the synergy developed by GoLD and Kawolor. A meeting with the local population made it possible to measure their level of satisfaction. The capacity building of the Steering Committee and the implementation of various activities developed in synergy between USAID/GoLD, Kawolor, and Accès were welcomed by the president of the Steering Committee and the mayor.
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Visit of the Head of the DRG Office in Sédhiou The regional office hosted the visit of the head of the Democracy and Governance Office accompanied by the USAID focal point based in Ziguinchor. The delegation traveled to Jiredji where the CT shared details on the mobilization of their own financial resources (IMF4), including the participatory, inclusive, and transparent process, which has enabled the realization of the taxpayer base and tax collection for investment in basic sectors.
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3 COORDINATION AND INTEGRATION
3.1 SUMMARY
During the quarter, the Program continued its coordination and integration activities with USAID’s partner programs, state structures, and other projects involved in Health, WASH, Food Security, and Education sectors.
Table 2. Main activities with IPs and institutional partners
Main Activities with IPs and Institutional Partners Local Authorities . Signing of framework agreement protocols between USAID/GoLD and the departmental councils of Kolda, Vélingara, Médina Yoro Foula, Sédhiou, Bakel, Tambacounda and Goudiry. . Delivery of equipment to 26 municipalities of intervention Administrative Authorities . Technical and financial support to the authorities in the organization of local conferences 2019 . Presentation of maps to the administrative authorities (governor and prefects) USAID Neema, RSS+/PNLP . Organization of communal advocacy and awareness-raising days on malaria control in the municipalities of GoLD partners in the Vélingara department. . Support for the renewal of the health mutual insurance bodies of Bakel, Ballou, Bélé and Tambacounda . Weekly meeting to share and plan the activities of the regional offices of Tambacounda and Kolda with Neema and RSS+ USAID Passerelles . GoLD and Kolda Passerelles staff met to discuss the synergy action plan between the two programs. . Joint GoLD/Passerelles exchange mission with School Inspection and Education and Training Inspection Offices (IEF)on the synergy around civil registry and the Education sector FtF Kawolor/Accès . Synergy and training workshop for the members of the Drilling Steering Committees of Médina Passy and Saré Samba Cissé in the municipality of Bourouco. . Participation in World Toilet Day with USAID Accès RFESPF . Sharing meeting with the Senegalese Women’s Network for the Promotion of Family Planning (Réseau des femmes sénégalaises pour la promotion de la planification familiale) (RFESPF) . Participation in the partners’ round table for the presentation of the integrated project “Aar Njaboot.” MCTDAT Gender Unit . Participation in the sharing and training workshop for elected officials on the issues of gender integration in local governance ARD . Implementation of the IGGB in the departments of Kédougou, Salémata, Saraya, Tambacounda, Goudiry and Bakel . Technical support to CTs for their participation in the Local Leadership Award ARLS/DES . Sharing meeting to share experiences and good practices between women’s organizations and elected women representatives of the GoLD partner CTs with ARLS/DES
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Table 2. Main activities with IPs and institutional partners
Main Activities with IPs and Institutional Partners Peace Corps . Collaboration in organizing a waste management harmonization workshop in Kédougou UNCDF . Signature of the Framework Agreement between GoLD and UNCDF . Participation in the MIF kick-off workshop CLM . Participation in the review of nutritional projects in the departments of Saraya and Salémata Oshun . Installation of water kiosks with Oshun in the municipality of Médina Chérif . Water kiosk launch ceremony with the Oshun partner
3.2 PARTNERSHIPS
3.2.1 RSS+, CMU
In collaboration with USAID RSS+, the Program financially and technically supported the regional Tambacounda CMU agency’s plan to renew the mutualist structures in the departments of Bakel and Tambacounda. These renewals saw the participation of 281 stakeholders including 154 women (administrative and local authorities, the departmental union of mutual health insurance of Bakel, beneficiaries of family security grants and other actors). These meetings made it possible, on the one hand, to raise awareness on the importance of mutual health insurance and, on the other Renewal of the mutual health insurance of Bélé in the hand, for the outgoing offices to review their presence of the sub-prefect, ACMU, USAID RSS+, and GoLD administrative and financial management from 2016 to 2019. This review revealed the low level of membership (Ballou: 336 members/35,000 inhabitants; Bélé: 173 members/18,000 inhabitants) and the financial dependence of the mutual insurance companies on targeted State subsidies. These renewals improved the representation of women in the decision-making bodies (boards of directors and offices) with an average of 30% presence. 3.2.2 USAID Neema, PNLP The USAID/GoLD Program, in partnership with the PNLP and the USAID Neema Program, has developed an inclusive, community-based approach that mobilizes the CTs and communities to fight malaria effectively and sustainably through the organization of communal advocacy and awareness days on malaria control carried out by the municipalities, health services, women’s organizations and religious and customary authorities. These meetings were held in Médina Gounass, Linkéring, Sinthiang Koundara, and Diaobé-Kabendou. These CTs ensured the exceptional mobilization of all components of community stakeholders (FAFS, Regional Women’s Platform, elected women, GPF and disabled women). Over 460 participants including 238 women participated in this activity. The mobilization of the administrative authorities (the sub-prefects and their deputies) and the management teams of the Vélingara health district and the Kolda medical region should also be
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 9
noted. Stakeholder commitments have been translated into action plans at the level of each municipality. 3.2.3 USAID Accès In collaboration with USAID Accès, GoLD and Kawolor supported the training of 20 members (borehole operators, water point managers, local elected officials) of the Drilling Steering Committees of Saré Samba Cissé and Passy in the municipality of Bourouco in Kolda. The objective was to improve the committees’ knowledge of the new rural water policy and to strengthen their administrative and financial management capacities. The training, which took place from December 9 to 11 in Bourouco, enabled participants to acquire a better understanding of the new water policy, the standards of water service, the roles of the communities and the administrative and financial management tools of the local committees. This training is the fourth of its kind, after Kandiaye, Médina Chérif and Bambali. It shows the excellent synergy that exists among the programs through the pooling of resources and expertise. 3.2.4 USAID Passerelles
In partnership with USAID Passerelles, GoLD organized a workshop to update the practical booklet on standards and good governance in the education sector. The purpose of this didactic tool is to facilitate the engagement of citizens in the improvement of National Education services. The workshop brought together 14 experts who produced a first draft which will be finalized after comments on the Booklet drafting work, Passerelles USAID Office, Ziguinchor draft are received. The work was led by the representative of the Directorate of General Middle Secondary Education (DEMSG), who described the work as “high quality”.
As part of the implementation of the October- December 2019 quarterly work plan, the USAID Passerelles and GoLD regional coordination in Kolda held information and sharing meetings with the Inspector of the Academy of Kolda and the IEFs of Médina Yoro Foula and Vélingara. The meetings extended to the local administrative authorities focused on sharing the synergy plan and support to stakeholders (local authorities, academic authorities, and parents) for the access of learners to civil status and social inclusion in educational spaces. A communication and awareness-raising plan has been USAID/GoLD and Passerelles Regional developed. Coordinators with the Inspector of the Kolda Academy
3.2.5 Rural Association for AIDS Control and Economic and Social Development (ARLS/DES) Following the sharing visit organized in September in Thieneba, the two teams met on October 2, 2019 in Dakar to finalize an operational action plan (Appendix 3: USAID/GoLD and ARLS/DES – Suxali Jiggen Synergy Action Plan). The main areas of the plan are resource mobilization,
10 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
community engagement, gender and social inclusion, and sharing the experience of the Guindeku FM community radio. A partnership protocol has been developed. USAID/GoLD and ARLS/DES organized a sharing meeting in Kolda from December 4 to 5, 2019 on the theme of: “Female leadership, empowerment of women (Leadership féminin, autonomisation des femmes).” The ARLS delegation was composed of the President, the Technical Coordinator, the President of the Board of Directors of the Savings and Credit Mutual and the Technical Advisor. This event brought together 104 participants, including 89 women, representing the elected representatives of 15 GoLD partner CTs and all women’s organizations in the region. Women’s expectations mainly centered around better knowledge of the role and qualities of a woman leader as well as the strategies to be implemented for empowerment. In response, the ARLS team shared the successful experiences that have cemented its reputation. This meeting made it possible to share experiences on access to decision-making bodies, access to land, improvement of the living environment in homes and schools, access of learners to civil status and the empowerment of women through mutual insurance and the creation of income-generating activities.
“The strong mobilization of elected women, representatives of women’s organizations, reassures me for the future, because I can see women leaders among you. The message I would like to give to women is the following: act in solidarity, cultivate unity, work together, have self-confidence, promote values, strengthen your skills, communicate a lot and be patient and generous. These are the qualities of a leader, amongst others. We would like to thank USAID/GoLD for this initiative, and I urge women to take advantage of GoLD’s support, because it is a real asset for you.”
Marème Kaire, President, ARLS/DES
3.2.6 UNCDF
The United Nations Capital Development Fund (UNCDF), through the Municipal Investment Finance (MIF), has launched a study for the financing of 5 projects in the CTs of Sandiara, Médina, Bala, Kédougou, and Fass Gueule-Tapée-Colobane. The projects of USAID/GoLD CT partners pertain to the construction of a weekly market in Bala (Tambacounda) and public lighting in the municipality of Kédougou. The launch workshop held on November 28 in Dakar provided the framework for the signing and submission Protocol handover between GoLD and UNCDF of the partnership protocol between UNCDF and USAID/GoLD on supporting the development of the municipalities of Kédougou and Bala. 3.2.7 Spanish Cooperation and the University of Zaragoza In synergy with the Spanish Agency for International Development Cooperation (AECID) and the University of Zaragoza, GoLD organized from November 18 to 22, 2019, a training session on geographic information systems for land-use planning for 57 technical staff of partner organizations in Dakar and the intervention regions. It is in line with the experience developed by GEOT in Kaolack and Kédougou in 2017 and 2018. The training, which took place in Dakar and in the regions via videoconference, was provided by four experts from the University of Zaragoza. The opening of the session was chaired by Ms. Belen Reveles, General Coordinator of Spanish Cooperation in Senegal. This training allowed the participants to broaden their knowledge on the use of governance and territorial management tools. Coupled with the QField application, the QGIS
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 11
software allowed participants to learn about spatial data creation methods and also their automatic updates. The participants also learned about the parameterization and processing of information, up to and including the elaboration of thematic maps and the visualization of geographic data with SIG QGIS. With QField, it is possible to collect data from GoLD’s partner CTs and produce maps. 3.2.8 Oshun The partnership between GoLD and Oshun is intended to improve the supply of water purification services in rural areas by empowering grassroots communities. The water kiosk project promoted by Oshun with the support of GoLD has become a reality in the municipality of Médina Chérif. Two kiosks have been installed in the localities of Bandiagara Coly and Anambé. Installation of a kiosk in Médina Chérif is underway. The kiosks were installed by local artisans (metal welders, plumbers, and tilers). The ACT is responsible for facilitating meetings and monitoring activities. He or she regularly reports on the progress of the
Water kiosk in Bandiagara Coly, municipality work to the mayor and partners (Oshun and GoLD). The of Médina Chérif project is supported by local promoters who will ensure the sale of drinking water. Oshun provides technical support. The monitoring of local promoters will be ensured within the framework of the collaboration between GoLD and Kawolor for the good operation and profitability of the kiosks. 3.2.9 Power Africa USAID/GoLD met with the Power Africa Off Grid project and its providers on November 7, 2019 to discuss potential synergies. Emphasis was placed on the issue of energy in communities, given that it impacts the quality of services in the areas of health, water, education and food security. Most CTs only have electricity for part of the day, so an alternative energy source such as solar power is a possible solution. The various providers presented the technologies they have developed. They are very adapted to the context of the communities and the arrangements for acquisition are quite flexible (possibility of credit). They include kits for households (television, lamps), solar pumps for irrigation systems, solar-powered systems for boreholes, solar-powered equipment for production conservation (refrigerator, cold room) and solar-powered laptops, in support of the Digital Senegal Plan adapted to the needs of users in places (schools/colleges) without electricity. 3.2.10 Enda-ECOPOP/MCTDAT On December 19, 2019, the Minister of Local Authorities, Development and Regional Planning presided over the awards ceremony for the 2019 Local Leadership and Excellence Award (Prix d’excellence et de leadership local [PELL]) to 18 CTs divided into 6 categories. Out of the 30 nominated CTs, 10 GoLD partner CTs were nominated and 5 received an award. The remaining nominated GoLD partner CTs (Dakately, Méréto, Saléméta, Linkéring, and Kéréwane) received encouragement certificates. Territorialization of Public Policies Prize awarded to the Departmental Council of Kédougou
12 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
Category Award-winning CTs Transparency and accountability Commune of Médina Yoro Foula: 1st prize Departmental Council of Salémata: 2nd prize Commune of Diaobé-Kabendou: 3rd prize Territorialization of international development policies and agendas Departmental Council of Kédougou: 1st prize Citizen and community participation and engagement Commune of Tambacounda: 3rd prize Important recommendations were made by the scientific committee to improve the governance of CTs and the organization of the next PELL in 2020. Notably, there was a proposal to organize the award ceremony on October 10, 2020, on the Decentralization Day recently decreed by the Head of State.
3.3 PLANNING FOR THE NEXT QUARTER
Table 3. Planned coordination/integration activities for Quarter 2, FY 2020
Activities Expected Outcomes/Observations Organizing the quarterly synergy meeting with IPs Achievements, lessons learned, and constraints are shared extended to institutional partners (GRDR, CMU, and activities are planned for the next quarter. ARD...) Support for the renewal of mutual health insurance CMU bodies are renewed. bodies in 11 municipalities of the Tambacounda Women and young people are well integrated into the Board region in synergy with the ACMU and RSS+ of Directors and the new office. Support for the parity assessment study with the Analysis of the barriers to effective and qualitative Gender Unit, UNIFEM, and UNICEF participation of women in local decision-making bodies is carried out. Organizing a workshop to share the experiences of Women’s leadership experiences and practices are shared ARLS women in Tambacounda on leadership and with the women’s organizations of the Tambacounda partner access to decision-making bodies CTs. Organizing a meeting to share and identify areas of The areas of synergy are defined. synergy between the Department of Solidarity Women’s organizations in the program’s intervention zone Economy and GoLD that can carry out economic projects eligible for the Department of Solidarity Economy are selected.
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 13
4 SOCIAL INCLUSION
During the quarter, the implementation of the Program’s gender and social inclusion strategy continued through the organization of the peer experience sharing workshop and the organization of a training workshop on the role and involvement of women and young people’s organizations in the fight against malaria. In addition to the specific activities, the social inclusion dimension was taken into account in all activities implemented by the various components of USAID/GoLD. 4.1 ANALYSIS
4.1.1 Improving the participation of women and young people in capacity-building sessions The Program organized several training activities to strengthen the participation of women and young people in local management. Women represented 41% of participants at the various community meetings. Their representativity varied according to the topics. They formed a majority in some activities. For example, they represented about 90% of participants in the learning workshop held with ARLS in Kolda and 50% of participants in the advocacy and sensitization days on malaria. Young people represented overall 22% of recipients of the training. However, their strong presence in the process of community engagement for the improvement of Health Services, Education and WASH through citizen advocacy groups is noteworthy. Specific activities are planned so as to enable them to participate more and take their specific needs into account. The Program will also strengthen the targeting of women, young people, and people with disabilities in the conduct of activities.
Table 4. Participation of women and young people
Total Grand Women W Men Total M Total Training and 15 to +35 years 15 to +35 years Community 35 years old 35 years old Mobilization Activities old old 261 753 1,014 292 1,180 1,472 2,486
4.1.2 Women’s central role in the mobilization of financial resources The Program continued to support CTs in updating taxpayer databases. Analysis of taxpayer potential shows that the number of women is almost equal to that of men. This is explained by the type of taxes collected. For instance, market taxes, where women are strongly represented. Awareness-raising on fiscal civility conducted by women’s groups has also led to a significant recruitment of women.
14 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
These figures show the central role women can play in potential tax collection.
Figure 2. Women’s potential contribution to tax collection
4.1.3 Planning for the next quarter
Table 5. Social inclusion activities planned for Quarter 2, FY 2020
Activities Expected Outcomes/Observations Organizing workshops to sensitize women and Women’s and young people’s organizations are better young people’s organizations in the fight against engaged in the fight against malaria malaria (Goudomp, Bounkiling) Monitoring of the action plans to fight malaria in Malaria control measures carried out by young people and Kolda and Sédhiou women are documented. Supporting the implementation of activities of the The social inclusion dimension is taken into account in the different Program Outcomes activities carried out at the level of the different Outcomes.
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 15
5 COMMUNICATION
Several communication activities were implemented during this quarter. They pertained to the production of information and communication materials and the Weekly on achievements in the field. The Program to produce radio programs on priority topics continued. Support was also given in the organization of events, field visits and experience sharing. All these actions have enabled the Program to better share its results and strengthen its visibility. A communication support apprentice was recruited to strengthen the communication team.
5.1 LESSONS LEARNED, SUCCESS STORIES AND GOOD PRACTICES Involvement in the implementation of the various activities allows several communication actions to take place and increases the visibility of the Program’s actions. In addition, the systematic sharing of field activities feeds the Weekly and ensures its regular publication. 5.2 MAJOR CHALLENGES The measurement of program audience is a major challenge. To face this challenge, a sharing of experience on audience measurement through the Transect tool developed by the Guindiku FM radio station of ARLS/DES in Thiénéba is planned during the next quarter.
5.3 MAIN ACHIEVEMENTS Several communication activities were carried out: • Production of communication materials: To improve the visibility of the Program at the local level, 2 non-illuminated signs were installed in the Tambacounda and Kédougou offices, 50 signs at the entrance to the partner municipalities and 50 signage boards at the partner town halls. • Publication of a weekly newsletter: 12 newsletters were published during this quarter to inform partners about the highlights of the Program. • Radio broadcasts: 40 programs were produced and broadcast through the network of URAC member community radios located in the intervention zones. Topics covered included the importance of IMF4 in financing priority sectors, women’s leadership and women’s empowerment. In addition to these programs, the partner community radio stations regularly covered flagship activities organized in the 4 regions. • Supporting the organization of flagship activities: Support was provided in the organization of an experience sharing visit on women’s leadership and women’s empowerment between ARLS/DES and GoLD in Kolda and the CT partners and investors Forum in Kolda (development of exhibition sites, production of communication tools, picture taking, collection of testimonies) (Appendix 4: Weekly Forum special: Issue 23, November 11 to 15, 2019). See links:
16 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
‒ Media coverage management: https://www.koldanews.com/2019/11/14/forum-sur- developpement-de-kolda-280-projets-engranges-pour-un-montant-de-pres-de-3- milliards-a1073733.html - https://fr.allafrica.com/stories/201911140718.html ‒ Video report on the Kolda forum and broadcast on the national television channel, RTS1: https://www.youtube.com/watch?v=5p4tKlBDwwg&t=30s ‒ Recording of a radio program on ARLS experience in women’s leadership and women’s empowerment and broadcast in the 20 GoLD community radios in the 4 regions. • Participation in trade fairs: USAID/GoLD participated in 2 trade fairs during this quarter: ‒ The trade fair was organized on the sidelines of USAID’s periodic Implementing Partners Meeting, which was an opportunity for the new USAID Director, Peter Trenchard, to become acquainted with the project managers. ‒ The trade fair was organized as part of the PELL 2019 learning conference. The marketing tools and materials of the 10 nominated CT partners were exhibited there as well as those of GoLD.
5.4 PLANNING FOR THE NEXT QUARTER
Table 6. Planned activities for Quarter 2, FY 2020 (Communication)
Activities Expected Outcomes/Observations Publishing a weekly newsletter (GoLD Weekly) 10 weekly newsletters are published and disseminated Producing radio programs 60 programs on priority CT topics are produced and broadcast by 20 radio partners of URAC Producing success stories At least 2 success stories will be produced Organizing an experience-sharing session on organizing 1 experience-sharing session has been organized and managing communication activities with the communication officers of other IPs Organizing a sharing session on the experience of women 1 experience-sharing session between the Gindiku FM reporters in the listening group, themes and program grids radio station in Thiénéba and representatives of URAC and audience measurement techniques (Transect) radio stations has been organized Supporting the organization of guided tours in the field At least 1 exchange visit has been organized
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 17
6 IMPROVED CAPACITY OF LOCAL GOVERNMENT TO RESPOND TO CITIZENS’ DEMANDS
During this quarter, training and technical support activities for local stakeholders continued. They are aimed at strengthening the leadership and capacity of CTs to meet the needs of the populations.
6.1 LESSONS LEARNED, SUCCESS STORIES, AND GOOD PRACTICES The great success of this quarter was the organization of the Kolda Region Partners and Investors Forum (see Executive Summary). 6.2 MAJOR CHALLENGES Monitoring the commitments made during the Partners and Investors Forum of the regions of Tambacounda, Kédougou and Kolda (see Executive Summary).
6.3 SUMMARY OF PROGRESS ON OUTCOME 1
6.3.1 SR 1.1: Enhanced leadership capacity of CT councilors as elected officials Activity 1.1.2 Supporting municipalities in the development/updating of planning documents The municipal council of the municipality of Sinthiang Koundara unanimously adopted and deliberated the PDC for the next 5 years. This follows the feedback and validation of the document by all local stakeholders, who have ensured, in addition to the traditional sectors, the integration of gender and social inclusion, nutrition, migration and climate change. This strategic document for the planification of the municipality’s development priorities was developed with the technical support of the members of the Regional Technical Committee of Kolda. It was funded by USAID/GoLD, PNDL and CLM. Activity 1.1.3 Measuring the Performance of the Municipalities (SMP-CT, IGGB) During the quarter, governance performance measurements through the IGGB were carried out in 9 departments in the regions of Tambacounda, Kédougou, and Sédhiou.
18 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
These workshops were organized in collaboration with the Regional Training Committees under the leadership of the Table 7. IGGB by department ARDs. The work was carried out with the participation of local elected officials, representatives of technical services, Tambacounda 33 members of civil society organizations and members of projects Bakel 52 and programs. The participants established a baseline Goudiry 53 condition in terms of good governance and action plans for Salémata 49 improving governance were drawn up. They are divided into Saraya 46 four areas: capacity building, resource mobilization, dialogue Kédougou 54 and citizen monitoring, and gender. The flagship actions Sédhiou 54 revolve around capacity building of elected officials and Bounkiling 52 departmental stakeholders for a better exercise of their roles Goudomp 55 and responsibilities, improvement of governance in the sectors (Education, Health, WASH, etc.) and intermunicipal cooperation.
6.3.2 SR 1.2: Enhanced organizational capacities (planning, budgeting, and implementation processes) of decentralized government structures Activity 1.2.1 Strengthening the capacities of CT stakeholders with regard to decentralization and sector governance Supporting training of the Drilling Steering Committees of the villages of Médina Passy and Saré Samba Cissé in Accès’ partner municipality of Bourouco (See Partnerships). Organizing the Kolda Region CT Partners and Investors Forum The objective of the Forum was to ensure a connection and dialogue between CTs and TFPs for the better financing of local development. Thanks to this forum, 43 PAPs and 40 micro-projects were formulated by the CTs with a priority on the sectors (Health, Education, WASH, Nutrition, Agriculture, Early Childhood, etc.). 280 commitments were made by the partners (PI, other projects/programs and the private sector) for an approximate total of 3 billion FCFA.
“I feel very satisfied, and I salute the relevance of the activity. I am comforted by the results obtained at the end of the Forum’s work. I invite everyone to take up the challenges of ensuring consistency, sustainability, and communication. This Forum is a form of governance that has enabled us to raise the awareness of stakeholders around the inadequacies that hold back local development. The implementation of commitments is another step of the Forum and the local administration is ready to accompany you.”
Ousmane Kane, Governor of the Kolda Region
Review of the Kolda Forum and implementation of a mechanism for monitoring commitments A meeting was organized to share the results of the organization of the Forum with the TFPs, administrative authorities, technical services, and CT representatives by department. The activity, which falls within the framework of the implementation of the monitoring action plan of the regional Forum, enabled the stakeholders to reflect on and define strategies and mechanisms for monitoring and supporting CTs in the implementation of the commitments made by the partners and investors. A select committee chaired by the mayor of the municipality of Bagadadji was established and focal
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 19
points at the level of each Department were designated to ensure coordination and follow-up. This committee will work closely with the regional technical committee established by the governor. Effects and impacts of the Partners’ Forum (Tambacounda and Kédougou) During this quarter, the monitoring of the effects and impacts of the Partners and Investors Forum continued. In the Tambacounda region, the municipality of Bélé benefited from the support of the GIZ, which integrated it into its own program called “Am Be Koun.” The aim is to promote the employment and employability of young people in order to combat clandestine emigration. 59 young people aged between 15 and 35 and returning migrants have been targeted by the integration program in the areas of multiservices, poultry farming, market gardening and garbage collection.
6.4 PLANNING FOR THE NEXT QUARTER
Table 8. Planned activities for Quarter 2, FY 2020 (Outcome 1)
Activities Expected Outcomes/Observations Finalizing the data collection and analyzing the The baseline condition and capacity-building needs of situation in the 13 departments the departments are established Capacity-building plans are available for each department Supporting municipalities in the development/updating CT planning documents integrating gender, nutrition, of planning documents (PAI/PDC/PCLIA/POCT) child protection and program processes (SMP-CT, IGGB, CVA, participatory budgeting, etc.) are available Organizing three pilot training sessions with the e- The e-learning test training is carried out and learning platform in the regions of Kédougou, reviewed in each region Tambacounda and Sédhiou Monitoring compliance with commitments made during The achievements of the partners following the the Tambacounda, Kédougou and Kolda Forums Forums are well known
Organizing meetings to share experiences and know- Meetings to share experiences and know-how how between elected officials and local committees of between elected officials and local committees of the the intervention municipalities (peer-to-peer) municipalities involved are organized Training technical commissions and The technical commissions and local/management local/management committees on the sectors committees have a better understanding of their role (Education, Health, WASH, Nutrition) and operation Supporting elected officials in the identification and Intermunicipal projects are identified design of intermunicipal projects
Strengthening the capacities of ACTs, SMs, SGs, and ACTs, SMs, SGs, and FCs are proficient in Excel and FCs on Excel and ICT ICT
Organizing information and awareness-raising Information and awareness-raising meetings on the meetings on the risks related to corruption and non- risks related to corruption and non-transparency in transparency in the budget and in the management of the budget and in the management of local affairs are local affairs organized
20 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
7 IMPROVED MOBILIZATION AND MANAGEMENT OF LOCAL PUBLIC RESOURCES
The Program continued to provide support to CTs in resource mobilization. The main activities carried out were supporting the budget voting process and supporting revenue collection to strengthen the financing capacities of communities in the Health, Education, and WASH sectors.
7.1 LESSONS LEARNED, SUCCESS STORIES AND GOOD PRACTICES The main successes during the quarter were: • The respect of the legal deadlines for the elaboration and vote on the budget by the partner municipalities. • The improvement of the performance of 12 municipalities in synergy with PACASEN which benefited from financing.
7.2 SUMMARY OF PROGRESS ON OUTCOME 2
7.2.1 SR 2.1: Increased CTs’ own resources Activity 2.1.1: Monitoring the fiscal, budgetary and financial situation of CTs Collection of financial data from CTs During the quarter, workshops were organized to collect financial data for the management of 2017 and 2018 in the 50 intervention municipalities with the support of the ARDs. These workshops made it possible to fill out data sheets on the status of revenues and expenditures allocated to sector services (Health, Education, WASH, Nutrition/Food Security and Social Inclusion)). This data will make it possible to present a detailed analysis of the trends in financial revenue mobilization as well as those of the resources invested in said sectoral services. Supporting the process of preparation and voting on the CT budget USAID/GoLD supported communities in the budget process. For the municipalities, 47 out of 50 prepared and voted their budget before January 1, 2020, i.e., 94%, and 7 out of 13 departments (70%) met the performance deadline. Municipal authorities have now embarked on a process of adopting best practices.
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 21
Figure 3. Joint GoLD performance on the budget vote
In Tambacounda, 13 out of 15 municipalities voted on the budget, while Kédougou and Kolda recorded a 100% performance. In Sédhiou, 11 out of 12 municipalities voted on the budget on time. Contribution to improving the performance of the municipalities
GoLD Communes – PACASEN In the 12 intervention municipalities in synergy Kédougou: Saraya, Salémata, Kédougou Kolda: Médina Yoro Foula with PACASEN, the USAID/GoLD Program Sédhiou: Marsassoum, Goudomp, Bounkiling, Sédhiou contributed to the achievement of either the Tambacounda: Koumpentoum, Bakel, Goudiry, Minimum Mandatory Conditions (Conditions Tambacounda Minimales Obligatoires [CMOs]) for the large municipalities or the Performance Indicators (PIs) for the other targeted municipalities. The Program’s technical support focused on helping communities meet the criteria through the vote of the administrative account before October 1 of year N-1, the vote of the budget before January 1 of year N+1, the development of a PAI, the establishment of CFLs, the establishment of a framework for consultation and community participation, the development and publication of the Procurement Plan (Plan de Passation des Marchés [PPM]), and efforts to mobilize their own revenues. This enabled these different municipalities to receive an initial transfer of about 24 million FCFA per CT. Activity 2.1.2 Developing and Implementing CT Own Resource Mobilization Plans Support for the control of the IMF4’s tax base and fiscal potential (Tanaf) In December 2019, the municipality of Tanaf hosted the feedback workshop regarding the database of taxpayers subject to the IMF4. This workshop was preceded by census operations carried out by the communities and the municipality with the support of the ARD and USAID/GoLD. This action led to an improvement in the tax base with a potential recovery of 1,159,800 FCFA per year. The recovery of the expected amount will be directed toward financing the sectors (Health, Education, WASH, Nutrition/Food Security and Social Inclusion). “I am very pleased today to obtain information on such a sensitive issue as the IMF4, which is a direct contribution of the population toward the development of the municipality, i.e. citizen participation. Hats off to GoLD, because it is due to its support that we have achieved this outcome. With the database, we know the rate of financial contribution for each village. We also participate in the orientation and elaboration of the budget.”
Ndeye Gnima Koma, Municipal Councilor of Djiredji Supporting the collection own revenues resulting from the IMF4 With the support of USAID/GoLD, an operation to collect own IMF4 revenue was organized in the municipality of Samine. The administrative authority, neighborhood chiefs, GPFs and young people’s associations participated in this operation. The population was made aware of the value and the stakes of tax payment and fiscal citizenship for the better provision of services. At the end of
22 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
this first operation, 336,000 FCFA were recovered, or 40% of the potential recovered, whereas in 2018 the municipality had only been able to recover about 4%. Preventing and combating corruption, fraud, and tax evasion USAID/GoLD and OFFLOC are implementing synergistic activities in the municipality of Diaobé- Kabendou (Kolda region). During the quarter, a baseline condition study on the risks of corruption, fraud and tax evasion was carried out and the results were presented to elected officials, technical services, communities, and partners of the municipality. The meeting made it possible to take stock of the municipality’s vulnerability to corruption given its socio-economic potential. A second meeting bringing together community stakeholders and sectoral technical services (tax center, hygiene service, treasury, gendarmerie, customs, trade service, etc.) led to the development of an action plan. Preparatory meeting for revenue mobilization campaigns Working sessions were organized in Kolda and Sédhiou with the regional technical services of the tax centers, cadastral services and regional treasuries and payrolls. GoLD and ARD staff discussed collaborative approaches with the heads of these services to support those municipalities that are in better control of their tax base and are able to optimize their resources for 2020 management. The various departments have undertaken to support CTs. Activity 2.1.3: Setting up and deploying the Y-Tax tool During this quarter, training materials for the targets (mayors, SMs, collectors and agents of the TPR receivers-payers) and a draft training plan were produced. The Framework Agreement was developed and validated with the new DGCPT team and the Local Public Sector Directorate (LPSD). The protocol is scheduled to be ratified in the second quarter of FY2020.
Activity 2.1.4: Supporting the implementation and functionality of CFLs USAID/GoLD in collaboration with the Kolda Tax Services Center organized a training workshop for the Local Fiscal Commissions (CFLs) of the municipalities of Dioulacolon and Diaobé-Kabendou. The workshop was facilitated by the Tax Services Center, the Treasury, the Land Registry, ARD and OFFLOCC coaches. A total of 40 participants took part in this meeting, which aimed to inform CFL members on the issues USAID/GoLD regional coordinator and at stake in the local tax reform and to raise their awareness technical services managers on their roles and responsibilities in assessing the tax base and participating in tax collection. This workshop saw the development of operational action plans and enabled LFC members to take ownership of their roles and responsibilities. During the next quarter, the trained CFLs will conduct a census of property taxes for built and unbuilt properties (CFPB and CFPNB). Activity 2.1.6: Supporting CTs in the search for innovative financing During the quarter, the Program continued to support CTs in their search for innovative financing through the organization of the Kolda Partners and Investors Forum (see section on the organization of the Forum).
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 23
7.2.2 SR 2.2: CT planning and budgeting integrates development partner resources Activity 2.2.1: Accompanying the implementation of participatory budgeting and annual investment plans (AIPs) in the CTs During the quarter, 22 municipalities rolled out the participatory planning and budgeting process. This approach made it possible to take into account the priority needs of the populations in an inclusive manner, with particular emphasis on sectoral services (Health, Education, WASH, Nutrition/Food Security, Social Inclusion, Institutional Governance). Through this process, the municipalities have adopted good practices related to participatory management and inclusion through the participation of women, young people and the disabled.
Table 9. Communes involved in participatory budgeting
Tambacounda: Ndame, Koumpentoum, Tambacounda, Goudiry, Bala Kolda: Thietty, Saré Yoba Diega, Bagadadji, Linkéring , Sithiang Koundara, Médina Yoro Foula, Pata, Kéréwane Kédougou: Saraya Sédhiou: Yarang Balante, Tanaf, Samine, Goudomp, Bona, Bounkiling, Médina Wandifa, Djierdji
A mid-term evaluation of the participatory budgeting process launched in 2018 in the municipalities of Bandafassi and Dar Salam (Kédougou region) was conducted. The objective was to take stock of progress in the implementation of the activities included in the action plans that had served as budget guidelines in 2019. These workshops made it possible to detect a satisfactory level of achievement by these municipalities. Activity 2.2.3: Setting up a SIT for the municipalities
The first deputy mayor of Dar Salam, See Partnership with the University of Zaragoza Mamadou Sidibé, presenting the achievements of the 2019 Participatory Budgeting Action Plan
24 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
7.3 PLANNING FOR THE NEXT QUARTER
Table 10. Planned activities for Quarter 2, FY 2020 (Outcome 2)
Activities Expected Outcomes/Observations
Performing an analysis of CT data and financial The evolution of the financial resources of the statements 50 municipalities is known and analyzed Updating the action plans for mobilizing the The mobilization action plans of 30 municipalities are municipalities’ own resources. developed or updated. Identifying revenue niches and assessing the tax base and tax potential Continuing support for the taxpayer census Updating the taxpayer database
Continuing to support local tax collection operations Collecting local taxes
Signing a partnership agreement protocol with the Signing an agreement on the deployment of Y-Tax in LPSD/DGCPT CTs Deploying the Y-Tax system The deployment of the Y-Tax is effective
Continuing support for the installation of local tax Local tax commissions are installed and made commissions (CFLs) operational CFLs have mastered their roles and responsibilities and have the tools they need to carry out their Continuing supporting the training of CFLs missions Continuing supporting CTs in identifying innovative Identifying innovative sources of financing sources of funding
Updating CTs’ PAIs integrating sectors CTs’ PAIs integrating sectors updated
Supporting the implementation of the accountability process through Spaces for Dialogue and Citizen Engagement (EDIC) (budgetary control and investment monitoring). EDICs are organized in the CTs
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 25
8 INCREASED COMMUNITY PARTICIPATION IN THE MANAGEMENT OF SERVICE DELIVERY (HEALTH, EDUCATION, WASH, AGRICULTURE)
During the quarter, community engagement activities continued in the Program’s partner municipalities through capacity-building sessions for stakeholders, meetings to monitor standards, review performance measures, providing feedback and develop action plans, as well as advocacy and awareness days. The involvement of community stakeholders in the monitoring of infrastructure has made it possible to achieve tangible results in Health, Water and Education.
8.1 LESSONS LEARNED, SUCCESS STORIES AND GOOD PRACTICES Several success stories have been recorded: • Improvement of the health service offering at the Médina Chérif Health Outpost: The advocacy actions carried out by the consultation framework and GCPs led to the provision of an ambulance to the Médina Chérif Health Post by nationals. In addition, the outpost was equipped with solar panels and a refrigerator thanks to the collaboration with the health district. In addition, the CDS has begun the construction of two rooms at the health outpost. • Strong implication of good will in the improvement of services: The major success has been the implication of good will in the financing of the actions planned as part of the advocacy action plans. Such is the case in Goudiry, where a departmental counselor and member of the consultation framework paid the costs of installation and connection of the Goudiry 3 school to the electricity grid. The IEF planner, the coordinator of the consultation framework and the deputy mayor funded the reparation of defective doors and windows in Goudiry 1 school and purchased cleaning equipment (shovels, rakes and wheelbarrows) for the health center. Integration of the mayors’ commitments into planning documents (see Executive Summary).
8.2 MAJOR CHALLENGES The major challenge is community monitoring of the numerous action plans developed for each infrastructure (health posts, health centers, elementary schools, boreholes) and maintaining community commitment and mobilization (see Executive Summary).
26 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
8.3 SUMMARY OF PROGRESS ON OUTCOME 3
8.3.1 SR 3.1: Enhanced CSO capacities for collective action on priority public needs Activity 3.1.1: Developing training and community outreach materials in partnership with relevant IPs Pre-editing of the films is in progress. Produced by Daaray Kocc, these films will be used for capacity building of the populations in the targeted sectors and themes. Activity 3.1.2: Continuing to set up spaces for dialogue to promote exchanges between the various stakeholders During this quarter, 4 new GCPs were installed in Khossanto. They are in addition to the 81 GCPs already installed in 33 municipalities. Thanks to these spaces for dialogue, the communities are becoming more involved in the management of public services (Health, Education and WASH). Activity 3.1.4: Strengthening the communities’ capacities on public policies in collaboration with the IPs in the sectors concerned. During the quarter, members of the GCPs and consultation frameworks in the municipalities of Khossanto (Kédougou) and Dioulacolon (Kolda) were trained on the CVA approach, monitoring of standards and evaluation of performance measures.
Table 11. Training during the quarter
Grand Training topic Region W M Total
Training of members of the consultation frameworks on the Khossanto 19 43 62 CVA approach and their roles and responsibilities. Dioulacolon 18 31 49 Training of GCP members on the CVA approach, monitoring Khossanto 9 32 41 of standards and evaluation of performance measures Total 46 106 152
These training sessions have enabled GCP members and service providers to be better equipped to facilitate the CVA approach, to know the standards and to review the performance of service delivery to the public in the different sectors (Health, Education and WASH). Activity 3.1.5: Carrying out thematic advocacy campaigns on resource mobilization, malaria control, etc. See Partnership with USAID Neema and PNLP. Activity 3.1.6: Training on social mediation of conflicts in the sectors USAID/GoLD organized training workshops in nonviolent conflict management in Kothiary and Bamba Thialène (Tambacounda) and Sinthiang Koundara (Kolda), for 74 participants, including 23 women. The activity followed conflicts identified in the provision of basic services to the populations (health, education, water, natural resource management, access to land, etc.). Action plans for the prevention and resolution of conflicts identified in the different sectors were developed. These sessions have enabled the resolution of conflicts. For instance:
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 27
• In the municipality of Bamba Thialene, in the department of Koumpentoum, Tambacounda region, a three-year conflict pitted the school principal against the mayor of the municipality and parents of the students. The school principal had forbidden an APE GA to be held in his school. Faced with the school principal’s reaction, the population boycotted all school activities and some parents withdrew their children from the school. Informed of the situation,
the IEF, then the sub-prefect, tried to mediate without Mayor and Bamba Thialène school principal success. The training organized in this municipality shaking hands facilitated the resolution of this conflict. The mayor, the school principal, the APE and the CGE renewed communication. • In the municipality of Kothiary, in the department of Goudiry, Tambacounda region, the municipality’s sanitation program, funded by the Grand Bassin de Bour en Bress consortium, was suspended due to a broken wheel of the household waste collection cart. Households were no longer paying the 6,500 FCFA for this service due to the refusal of the management committee, put in place by the city council, to organize a general review meeting and to share financial information related to revenue management. The discussions on this issue organized during the training allowed the mayor to understand the causes of the suspension of garbage collection operations by the EIG of women and young people in his/her municipality and the reasons why the households refused to pay the monthly fees. Solution proposals were made by the stakeholders. • In Sinthiang Koundara, there was a conflict between the mayor and the ICP of Manda Douane. Thanks to the training, dialogue resumed with the support of the head doctor of Vélingara, who was heavily involved in mediation. A monitoring mission on the action plan of Saré Yoba Diéga was organized. The conflict related to corporal punishment, which pitted the parents of pupils against the teachers, wand was solved thanks to the mediation of the members of the dialogue framework and the GCP. Action plans for the resolution of the conflicts identified in the various sectors were drawn up for the 3 CTs. Activity 3.1.7: Supporting the Involvement of Women’s and Young People’s Associations in the Improvement of the Offering of Services in the Following Sectors During the quarter, a capacity building workshop on the role of women in the fight against malaria was organized in Sédhiou. 36 participants, including 28 women members of FAFS, the Siggil Jigeen Network, elected officials and CDS participated in the workshop. With the support of the district and the medical region, a presentation on the malaria situation was given. It is very alarming in some municipalities. Women expressed their difficulties in using mosquito nets and discussed sociological barriers and behaviors that affect the effectiveness of medical treatment or prevention.
28 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
The District Chief Medical Officer of Sédhiou stressed the importance of this community engagement activity, which completes the missing link in the fight against malaria, particularly sensitization around the use of mosquito nets and sanitation at the level of larval pockets. During the municipal council, young people’s organizations committed themselves to support the sensitization activities to be organized by women. An action plan implemented by the women’s organizations of the department has been developed and a monitoring framework, supervised by the health district, has been put in place. The actions will be accompanied by the Group work during the Sédhiou workshop organization of radio programs.
Activity 3.1.8: Producing Radio Programs and Videos on Sector Governance See section on communication.
8.3.2 SR 3.2: Existing opportunities to engage in dialogue on public needs are taken advantage of by stakeholders (government, non-government affiliates, donors, etc.). Activity 3.2.1: Supporting engagement through community gatherings co-organized with IPs according to the sector During this quarter, GCPs in the Khossanto municipality organized community meetings to monitor standards and evaluate performance measures for 3 elementary schools, 2 health outposts and 1 borehole. These community meetings, which saw the participation of 200 stakeholders in the different focus groups (women, children/adolescents, service providers, men), provided useful information to initiate dialogue between service providers and users. They made it possible to compare the standards established by the State of Senegal in the health, rural water supply and education sectors with the actual situation at the community level. The assessment of compliance with norms and standards and the performance of service providers led to the following conclusions: Health: In the health sector, the compliance rate is 53%.
Figure 4. Health standards compliance
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 29
The main gaps identified pertain to the absence of an incineration site, waiting room, injection room, labor room, on-call room, Nutritional Recovery Unit and newborn corner, and the inadequacy and deficiency of certain equipment and materials (toilets, drinking water supply, delivery tables, observation beds). These shortcomings are felt most sharply at the Diakhaling Health Outpost. The monitoring of standards was completed by performance evaluation.
Figure 5. Performance evaluation in the health sector
The general observation is that the community is far from satisfied with the services provided. The inadequacies raised include drug shortages, delays in making endowment funds available, lack of training of CDS members and the deficiencies of certain infrastructures and equipment. Education: The compliance rate for the 3 elementary schools is 41%.
Figure 6. Education standards compliance
The main shortcomings relate to the lack of fencing, PES grounds, toilets and school canteen, and insufficient equipment, tables, benches, textbooks, etc. The evaluation of the performance measures reinforced this diagnosis, with 9 focus groups bringing together 93 participants.
30 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
Figure 7. Performance evaluation in the education sector
The deficits noted were absenteeism and strike action by some teachers, non-compliance with the policy on corporal punishment, insufficient teaching materials, student insecurity, and a non- functional CGE. Water supply: The rate of compliance with standards for the Khossanto borehole is 18 percent.
Figure 8. Water supply standards compliance
The results are not satisfactory. The main discrepancies identified are the non-application of the new rural water supply reform and a borehole that has been out of order for over a year. Indeed, out of the 11 standards followed, only 2 are met (cost per m3 of water of 300 FCFA and fair treatment of users). The evaluation of the performance measures confirmed these results.
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 31
Figure 9. Performance evaluation in the water supply sector
Activity 3.2.2: Supporting the Development and Implementation of Action Plans A workshop to report feedback and develop community engagement action plans was organized for the municipality of Médina Yoro Foula. This local advocacy meeting sparked the willingness of all stakeholders to commit to improving the provision of services in health, education, and rural water supply. A total of 6 sectoral action plans (1 health center, 1 borehole and 4 elementary schools) were developed and validated to give substance to this commitment, bringing the number of community commitment action plans to 153. The monitoring of the implementation of the sectoral action plans has made it possible to note significant achievements in the provision of services in the sectors (Appendix 5: Table of flagship achievements in the sectors). These achievements include the following • Health: ‒ In Kothiary, the rehabilitation and equipment (beds and washbasin) of the injection room at the health post was carried out by the CDS. This undertaking, worth [REDACTED], made it possible to place the patients in good hygienic conditions. ‒ In Bona, the rehabilitation of the Soumboudou-Fogny health post was carried out by the municipal council for an amount of [REDACTED]. This activity improves the environment and the safety of the outpost, where the building and roof were dilapidated. ‒ In Balla, the Koutia health outpost was connected to the electricity grid by the CDS. ‒ Construction of housing is in progress for the Pata Health Outpost ICP by the municipal council for [REDACTED]. The construction of patient toilets was carried out by the CDS at a cost of [REDACTED]. ‒ Drugs endowment for health outposts by the mayors through endowment funds, which vary between 2 000 000 and 6 900 000 FCFA depending on the municipalities and the number of outposts. This included Tanaf, Bagadadji, Bona, Bambaly, Koussanar, Sinthiou Malème, Fongolimbi, Dakately, Missirah, Kothiary, Bala, Goudiry, Bamba Thialéné and Pata. ‒ Improvement of the financial and administrative management of the Diaobé health outpost.
32 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
“Previously, despite some capacity in administrative and financial management, we lacked the experience to carry out our mission. However, since participating in the training of CDS and citizen advocacy groups with the support of USAID/GoLD and its partners, I was able to gain new experience that enabled me to meet the challenges of the current office. At our installation, the CDS account saw a deficit of 9.6 million FCFA. Currently, our remaining debt load is 1.25 million FCFA, with 16 million FCFA in the CDS account. To improve the service offer, we began the construction of the midwife’s housing with the results-based funds (8 million FCFA) and the support of the territorial community up to 2.500 million FCFA.”
Boubacar DIALLO, CDS Executive Secretary of the Diaobé Health Outpost
• Education: ‒ In Linkéring, weeding and the reforestation of schools in Dar Salam, Afia Mbemba, Linkéring 2 and Kandjintalla were carried out. Thanks to the support of Water and Forestry, the communities mobilized to improve the environment of their respective schools (CSL, CGE, school government). ‒ Installation and commissioning of 2 water points by ASUFOR at the Goudiry 3 and Goudiry schools. ‒ In Dakately, we note that construction of the fence wall and two toilet blocks has begun at the Diougol Elementary School. These ongoing investments financed by the CT competition funds, worth 9,000,000 FCFA, will help improve learning conditions. - Improvement of the school climate at Kothiary 2 school: The Kothiary School was experiencing difficulties related to absenteeism, lack of diligence, demotivation and the despondency of some teachers. “The notion of teamwork did not exist among the staff. Escalated issues were not followed up on,” according to the director. In addition, parents were not very involved in the management of the school. This situation had a negative impact on school performance and on the school’s reputation. Some parents had transferred their children to other schools. This situation, which was shared during the feedback meeting, in the presence of all the stakeholders of the school and the IEF of Goudiry, led to the development of a community action plan. The implementation of this plan allowed the IEF to redeploy 3 new “dynamic and committed teachers with a sense of responsibility,” to quote the director. The latter regularly monitors and ensures punctuality, diligence and the mandatory reimbursement of hours due in case of absence. In addition, since November 2019, the teachers have benefited from coaching from the director and the IEF. To strengthen student leadership and participation, a teacher has been appointed to support the school council with a performance contract. The CGE, for its part, holds its office meetings regularly and a GA was held with a strong parental presence. USAID/GoLD, in partnership with the municipality, organized training on non-violent conflict management in which the members of the CGE and the pedagogical team participated. These actions helped to improve the climate, strengthen team spirit and foster strong commitment from teachers and parents.
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 33
“Since the arrival of the USAID/GoLD project in the area, things are starting to change. We have spaces such as the consultation framework and citizen advocacy groups that allow us to share our perspective on how our community and especially the infrastructure is managed. I stand with the Program’s approach because it allows us to make a complete diagnosis. Today, thanks to the implementation of the action plan, the school in Kothiary 2 is changing for the better. The community has remobilized to get involved in its management. Once again, we would like to thank USAID/GoLD for having sparked this renewed interest among the population and we look forward to seeing them at the end of the school year to celebrate its outstanding performance. ” Amadou Diallo, Director of the Kothiary 2 School
• Water supply: ‒ Extension of the drinking water supply network by ASUFOR in the East and Guinaw Rail districts of Kothiary municipality, at a cost of 1,000,000 FCFA. ASUFOR has also recruited an assistant driver to replace the main driver and, above all, to ensure the continuous distribution of water to the subscribers of the borehole. Extension works of the water supply network, ‒ Improved access to water for users of the Kothiary municipality Koutia borehole in the municipality of Bala: Thanks to the implementation and monitoring of the action plan by GCPs, Koutia’s 78 households now enjoy better access to drinking water. The actions undertaken pertain to the connection and wiring of the borehole to the electricity network (577,500 FCFA), the purchase of a valve by ASUFOR, at a cost of 130,000 FCFA, and the organization of sensitization meetings for the collection of unpaid bills, which also helped reduce operating expenses.
8.4 PLANNING FOR THE NEXT QUARTER
Table 12. Planned activities for Quarter 2, FY 2020 (Outcome 3)
Activities Expected Outcomes/Observations Developing training and community outreach Education booklet completed materials in partnership with relevant IPs The revitalization of the development committees or Revitalizing dialogue forums to encourage consultation frameworks for the new enrolled municipalities exchanges between the various stakeholders is effective in the municipality partners of the GoLD (consultation frameworks and GCPs). Program. Community structures take ownership of the community Strengthen the communities’ capacities on engagement approach public policies in collaboration with the IPs in Members of the GCPs of the pilot municipalities are trained the sectors concerned. on sectoral policies and standards in health and rural hydraulics
34 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
Table 12. Planned activities for Quarter 2, FY 2020 (Outcome 3)
Activities Expected Outcomes/Observations Standards and the evaluation of performance measures are Organizing community gatherings with IPs monitored according to sector (Health, Education and WASH) Action plans for the selected infrastructures in the municipalities are drawn up and implemented Organizing 3 capacity-building workshops in Open and latent conflicts identified conflict resolution in the regions of Kédougou Prevention and resolution measures are defined and Kolda Organizing 2 meetings to follow up on the Actions for the prevention and resolution of conflicts are conflict resolution action plans in the sectors undertaken of Sinthiang Koundara, Bamba Thialène and Kothiary
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 35
9 GRANTS PROGRAM
During the quarter, the main activity consisted in monitoring the three new fixed-cost grant agreements signed with the Regional Development Agencies (ARDs) of Kédougou, Sédhiou, and Tambacounda. As such, various required deliverables were submitted by the partners and validated by RTI for payment. Fixed-amount award activities ended on December 31, 2019. As a reminder, the three grants’ amounts totaled [Redacted] FCFA and covered the implementation of the IGGB at the level of the Program’s partner departments. The Program has initiated important work to identify and evaluate CSOs so as to develop its partnership component and increase the level of funding of the grants. At the level of each of the four regions of intervention, USAID/GoLD will identify local organizations to carry out training, sensitization, and support activities for CTs.
10 COST SHARE
[Redacted]
11 FINANCIAL PERFORMANCE
[Redacted]
36 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
12 COLLABORATION, LEARNING AND ADAPTATION (CLA)
12.1 ACTIVITY 1: OPERATIONALIZING THE MONITORING AND EVALUATION SYSTEM
CLA Activity 1. Organizing meetings to share and take ownership of the new AMELP and MEL tools The draft of the new AMELP integrating sector indicators is currently being validated by USAID. This document will be shared as soon as it has been validated by the entire team for its adoption but above all for the indicators to serve as a guide in the choice of activities. CLA Activity 1.2 Organizing missions to support the field teams in data collection and reporting From December 1 to 8, 2019, the Monitoring, Evaluating, and Learning team conducted a mission to the regional offices in Kédougou and Tambacounda. The mission’s objective was to strengthen the capacities of the regional M&E teams for better management of data collection and reporting. This mission made it possible to share elements of data quality control and the importance of data archiving with the regional teams. The 2 apprentices were supported on the techniques for recording information on the platform (offline and online). The opportunity to collect additional information required to update the available indicators was taken up at the regional office level but not yet transmitted to the M&E unit (AIP, IMF4 databases, supporting documents for the participatory budgeting process, etc.). The mission held interviews with local government facilitators and animators (ACTs) to discuss the implementation of activities in the field and the constraints encountered. At the end of this mission, an action plan was developed for each regional office to improve practices. CLA Activity 1.6 Ensuring the management of the MEL system Ibrahima Top, an M&E Specialist at the USAID Senegal Mission, conducted the data quality assurance (DQA). The exercise covered three (3) indicators: 1. Number of civil society organizations (CSOs) receiving USG assistance engaged in advocacy interventions 2. Number of USG-supported activities designed to promote or strengthen the civic participation of women 3. Number of mechanisms for external oversight of public resource use supported by USG assistance. The general finding at the end of the mission is that the data collected and reported by USAID/GoLD is of a high quality and are supported by a coherent and collaborative monitoring and evaluation system using a high-performance platform.
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 37
However, some weaknesses in the data collection system were identified and recommendations were made to address them (Appendix 6: DQA GoLD Report). GoLD has taken steps to implement the recommendations using a follow-up plan. The management of the platform and the regular updating of data continued during this quarter. To further secure the data, a server was set up, which required the acquisition of a Windows Server 2012 and 10 client access licenses to allow remote access. CLA Activity 1.7 Participating in the Facilitation of the MEL Working Group As part of capacity-building of the MEL Technical Group members, a session on the fundamentals of performance evaluation was held on November 20, 2019 at the MEP Senegal project headquarters. The session was facilitated by Ms. Lisa Slifer-Mbacke, MEP Technical Director. This orientation allowed participants to improve their skills on the fundamentals of performance evaluation (objectives of an evaluation, steps of the evaluation, preparation for an evaluation, development of recommendations and dissemination of evaluation findings). The facilitator then explained the importance of project evaluation, in that the results allow for the focus on CLA to strengthen collaboration between USAID, IPs and institutions. CLA Activity 1.8 Continuing to make community monitoring-evaluation tools available The first quarter was dedicated to assessing needs in the regions of Tambacounda and Kédougou. This assessment revealed the need to strengthen/update working tools for ACTs (planning and reporting frameworks, etc.) and community groups such as GCPs and management committees (reporting template, attendance sheet, etc.). These tools are currently being validated internally and will be made available in the 2nd quarter. CLA Activity 1.9 Strengthening staff capacity in monitoring and evaluation The December 1-8 mission was an opportunity to update regional teams, facilitators, and ACTs on the fundamentals of M&E. The mission returned to issues related to the management of attendance sheets. The staff and the field system received guidance on better managing of this tool. The time sheet is of paramount importance for the M&E system in that it is used to inform the various databases. This set of information requires special attention because it is important for all the columns of this sheet to have exhaustive databases. As part of the experience sharing, the GoLD MEL team shared its experience, by videoconference, with 2 staff members of the GERE project in Haiti, Ms. Moïse Benchley (M&E specialist) and Mr. Dieudonné Francillon (IT specialist). The objective of this meeting was to discuss the functionality of the M&E platform implemented by GoLD, in particular the remotely accessible databases. The presentations with supporting demonstrations allowed the GERE team to better understand the relevance of the system and its functionalities. Discussions will continue with the Haiti team for potential support. CLA Activity 1.10 Training municipal secretaries, ACTs and facilitators on monitoring and evaluation, archiving tools and techniques. The consultant recruitment process is underway for the training of stakeholders on techniques for archiving documents and information at the CT level.
38 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
12.2 ACTIVITY 2: COLLABORATIVE AND LEARNING ACTIVITIES
CLA Activity 2.3: Conducting a study on the added value of an integrated approach to health service delivery After setting up a research team and recruiting a consultant in charge of research coordination, research activities continued during this quarter, involving the following main actions: • Sampling and selection of municipalities in relation to Neema: Following the selection of the 110 municipalities to be visited, taking into account their health characteristics, the choice of the health infrastructures to be surveyed was made according to the national health-care pyramid. In effect, a health outpost and an affiliated health post were chosen for each municipality, taking their accessibility into account. The choice of health outposts was made from the base of the health structures. The health centers covering the health outposts were also selected to complete the health care pyramid up to the departmental level where the main decisions regarding the functioning of the health outposts and rural health points are made. • Elaboration of questionnaires and development of the collection application: Survey questionnaires and interview guides were designed. The procedure for acquiring the tablets was completed with the provision of 30 tablets equipped with accessories. Moreover, the statistician and GoLD IT manager worked together to configure the server that would house the data to be collected in the field. • The elaboration and transmission of the research protocol to the DPRS: Following an information and orientation meeting held with USAID during which an explanatory note on the approach was presented, a draft research protocol was developed. Following discussion with USAID and the RTI team, the validated protocol accompanied by a letter of transmittal was submitted to the Directorate of Research Planning and Statistics of the Ministry of Health (DPRS) and Social Action, which is in charge of promoting and coordinating research in the medical, pharmaceutical, health and social sectors. In order to follow the evolution of the research protocol submission letter dated November 19, 2019, we were put in touch with the head of the Studies and Research Division of the MSAS, who explained that the protocol would necessarily have to go through the ethics committee of that Department, and that it would have to meet the criteria established by the committee, contained in a framework document called Synopsis, which outlines the procedure to be followed for the submission of the protocol. Upon reading this document, we believe that this procedure is more suited to pure academic or experimental health research and therefore does not align with the purpose of this research. Consequently, newsletters intended for the MSAS and its regional branches, but also for the MCDAT and the targeted municipalities, have been published and transmitted. • Development of the protocol for collaboration with the DGCPT for the collection of financial data: In order to gain access to the financial and accounting information of the municipalities, a protocol was developed with the Public Accounting and Treasury Department through its Local Public Sector Department. This protocol defines the general framework for collaboration and describes the procedures for collecting and analyzing accounting and financial data from the municipalities where the USAID/GoLD
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 39
and Neema programs operate in the regions of Kédougou, Kolda, Sédhiou and and Tambacounda. This document was submitted to the RTI team for review. • Planning of quantitative data collection operations: The following calendar is planned for the beginning of the active phase of the research: ‒ Data collection in the 110 targeted municipalities: February 3 to 29 ‒ Data cleansing and analysis: March 2 to 10 ‒ Qualitative data collection design: May/June ‒ Preparation of the initial report: July/August CLA Activity 2.4: Capitalizing on GoLD’s approach, methods and activities The recruitment of a consultant is underway to train the team on capitalization techniques and to support the process of documentation and capitalization of experiences and good practices.
40 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
12.3 SUMMARY TABLE OF INDICATORS, TARGETS AND OUTCOMES, OCTOBER 1 TO DECEMBER 31, 2019
Year 2020
No. Indicator name Value Comments Annual Target Q1 reached on Difference Target Dec. 31.
Numerator: 25 Denominator: 50 25 CTs out of the 50 GoLD partner CTs, i.e. an execution rate of 50% out of a 40 % forecasted, Percentage of targeted CTs using a carried out the participatory planning and budgeting 3 participatory planning and 40% 30% 50% 67% process with particular attention given to the sectors. budgeting process The municipalities have now understood the importance of the activity and are looking for partners other than GoLD to support them. Some CTs also carry out the process without the support of partners. As such, it constitutes a sustainability factor.
The total number of people trained in leadership and governance during this quarter is 298. These trainees are made up of 200 men and 98 women Number of people (men, women, (32%). 84 young people (girls and boys) and 214 young people) who have benefited adults (men and women) were present. Efforts will be 4 1200 250 298 19% from training in local governance made in the coming quarters to boost this indicator and leadership. so as to fill not only significant gaps in capacity building in local leadership and governance, but above all to enhance the efficiency of CTs so that they can properly fulfill their missions.
Numerator: 8 Percentage of targeted CTs who Denominator: 63 GoLD continued to support the 9 have at least one technical commissions (8 on EHA and 1 on health) following 5 committee that develops and 20% 13% 13% 0% their implementation. The capacity-building actions of implements a social service delivery these commissions will be strengthened and plan extended to other sectors such as education and health,
41 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
No. Indicator name Year 2020 Comments As a result of the investors’ forum organized in the Number of targeted CTs increasing Kolda region and IMF4’s fundraising campaigns, 15 10 60 12 15 25% the number of revenue opportunities CTs were able to increase the number of revenue opportunities.
Numerator: 34 Denominator: 63 Percentage of CTs implementing 34 CTs out of 63, i.e. 54%, are developing tools for 11 social accountability tools for their 60% 30% 54% 80% social accountability for their citizens. This rate will citizens be boosted in the next quarter with the organization of spaces for dialogue and citizen engagement by the CTs.
Number of community advocacy 67 citizen groups out of the 60 planned for this groups developing and quarter have developed action plans to oversee 13 implementing an action plan for 80 60 67 12% service delivery at the community level following the improved service delivery at the feedback sessions. community level
Number of women's associations, For this quarter, 39 organizations participated in the young people's associations and budget process and advocacy work for improved associations for the disabled 14 40 30 39 30% service delivery. These organizations include participating in budget processes 17 young people’s associations, 17 women’s and/or advocacy for public service associations and 5 associations for the disabled. delivery
For this quarter, GoLD supported the implementation of 41 activities that promote women’s civic participation, including advocacy and capacity- building workshops for women and elected officials in Number of US government- the fight against malaria, sharing of experiences and supported activities designed to 15 80 40 41 3% good practices between the women of Kolda and promote or strengthen women’s ARLS; departmental workshops for the civic participation (F 2.4-6) implementation of the IGGB, meetings to evaluate the performance of infrastructure in the sectors, implementation of the participatory budgeting process, etc.
42 USAID/GoLD – Quarterly Report, October 1 – December 31, 2019
No. Indicator name Year 2020 Comments
373 programs to raise public awareness are produced and broadcast. These include the Number of radio programs, adverts, 336 programs produced since 2017 and 37 programs sensitizing citizens to the basic 16 450 350 373 7% produced during this quarter. Two main topics were services provided and promoting developed by the radio stations, namely Women’s the use of public services Leadership and Empowerment and the Importance of the IMF4 in funding the sectors
During this quarter, 11 advocacy actions were Number of advocacy activities carried out, 5 in the health sector, 1 in the WASH organized by civil society and 4 in the education sector. These important 17 50 10 11 10% organizations (CSOs) on issues actions have had positive impacts on improving the identified by the community quality of services in the sectors. These advocacy actions will be amplified in the coming quarters.
During this quarter 71 organizations are engaged in advocacy actions: to the 66 organizations in 2019, 5 were added to the list of those engaged in advocacy Number of CSOs receiving US actions for the improvement of services in Health, 18 government support involved in 90 60 71 18% Education, Water, Hygiene and Sanitation. Advocacy advocacy interventions (F-2.4. 1-9) actions are also developed within the framework of the fight against malaria by women and elected officials,
A total of 76 activities were carried out with projects or programs funded or not by USAID, out of 60 forecasted. GoLD continued its integration strategy by developing actions to improve the sustainability of Number of activities carried out in interventions. New partners such as the Department collaboration with another program of Solidarity Economy have joined the list of partners 20 150 60 76 27% or institution (whether or not funded lending their support to CTs and women’s by the US government). organizations in the search for innovative financing. Among these 76 activities, 21 were developed with USAID-funded projects and 55 activities were carried out with other projects or institutions not funded by USAID.
USAID/GoLD – Quarterly Report, October 1 – December 31, 2019 43