AGENDA Board of Regents Monday, May 6, 2019 Convocation Hall 5:30 PM Page
1 CALL TO ORDER
2 ADOPTION OF AGENDA
a) Open Agenda - 05-06-19 2 Open Session Agenda
3 ADOPTION OF MINUTES OF THE MEETING OF MARCH 18, 2019
a) Open Session Minutes - 03-18-19 3 - 6 Open Session Minutes - 03-18-19
4 BOARD EDUCATION - WORK INTEGRATED LEARNING
a) Work Integrated Learning 7 - 8 Work Integrated Learning
5 REPORTS
5.1 Chair's Remarks
5.2 President and Vice-Chancellor's Remarks
a) President's Report 9 - 22 Report of the President - May 6, 2019 Upcoming UWinnipeg Events
5.3 Governance and Community Relations Committee
a) Asset Naming Policy - For Approval 23 - 28 Asset Naming Policy
b) Student Non-Academic Misconduct Policy and Procedures - For 29 - 52 Approval Student Non-Academic Misconduct Policy Student Non-Academic Misconduct Procedures
5.4 Update on Responsible Investment Policy Discussions (UWSA and The University of Winnipeg Foundation) - For Information
6 IN CAMERA
7 ADJOURN
Page 1 of 52 THE UNIVERSITY OF WINNIPEG a) BOARD OF REGENTS BOARD MEETING AGENDA Monday, May 6, 2019 Convocation Hall 5:30 p.m.
5:30 p.m. 1. Call to Order
2. Adoption of the Agenda
3. Adoption of Minutes – March 18, 2019
4. Board Education – Work Integrated Learning
6:30 p.m. 5. Reports
5.1 Chair’s Remarks 5.2 President & Vice-Chancellor’s Remarks 5.3 Governance and Community Relations Committee 5.3.1 Asset Naming Policy – For Approval 5.3.2 Student Non-Academic Misconduct Policy and Procedures – For Approval 5.4 Update on Responsible Investment Policy Discussions (UWSA and The University of Winnipeg Foundation) – For Information
7:15 p.m. 6. In Camera
8:30 p.m. 7. Adjourn
The University of Winnipeg is committed to excellence in fostering an inclusive and accessible environment when serving all members of our community. To obtain this document in an alternate format, please contact Terri Einarson Breber, University Secretary, at [email protected] or 204-953-3841.
Open Agenda - 05-06-19 Page 2 of 52 a)
THE UNIVERSITY OF WINNIPEG (the “University”) Meeting of the Board of Regents (the “Board”) held on Monday, March 18, 2019 at 5:30 p.m.
PRESENT : A. Ata, L. Adeleye-Olusae, R. Beazley, P. Berezanska, B. Bileski, M. Bird, M. Brightnose, J. Currie, P. Cyrenne, J. DeFehr, B. Evans, B. Gali, A. Gerhard, B. Grant, J. Huebner, R. Ingram, S. Jonasson, G. Leipsic, M. Linton, R. Mascarenhas, W. McNab, B. Miller, A. Moran, J. Nepinak, K. Stasila Therrien, S. Sterling, A. Stokke, H. Sy, L. Tolton, A. Trimbee
PRESENT WITH THE CONSENT OF THE COMMITTEE : L. Bailey, J. Baker, J. Distasio, T. Einarson Breber, M. Emslie, H. Grant, R. Marsh, L. McGifford, C. Minaker, A. Morham, C. Morrison, G. Moulaison, J. Peemoeller, G. Prefontaine, J. Read, J. Romanow, L. Shumka, K. Walby, M. Winter
REGRETS : M. Gallagher, E. Johnstone, K. Schaeffer, R. Silver, G. Van Den Bosch
R. Mascarenhas acted as Chair of the meeting and T. Einarson Breber acted as Secretary. Notice of Meeting having been given and a quorum of Regents being present, the Chair declared the meeting to be properly constituted for the transaction of business.
1. Approval of Agenda
R. Mascarenhas tabled the Agenda. On a motion by G. Leipsic and seconded by J. Huebner:
RESOLVED THAT the Agenda be approved.
Carried.
2. Approval of the Minutes of the Meeting of January 28, 2019
R. Mascarenhas tabled the Minutes of the Meeting of January 28, 2019 and requested a motion for the approval of same. On a motion by B. Evans and seconded by A. Moran:
RESOLVED THAT the Minutes of the Meeting of January 28, 2019 be approved.
Carried .
Open Session Minutes - 03-18-19 Page 3 of 52 a)
3. Board Education – Trends in How Research is Funded
J. Distasio provided a presentation on the trends in how research is funded, including information with respect to the importance of fundamentals, engagement in cutting edge research, commercialization opportunities and field studies. It was noted that funding has increased by 300% since the early 2000’s and that the University is getting close to reaching the 9 million dollar mark in funding.
4. Remarks of the Chair
R. Mascarenhas provided the following remarks:
- a survey came forward from the Province in early March, with respect to equity, diversity and inclusion; - advised Regents that the biographies have been successfully uploaded to the University’s website; - provided an overview of the Board’s capacity matrix, noting there is currently one vacancy on the Board; and - noted that the Crown Secretariat offers training to Board of Regents members.
5. Remarks of the President and Vice-Chancellor
A. Trimbee highlighted the following items, contained in the President’s Report:
- the Provincial budget was released on March 7, 2019 and the post- secondary sector received a 0.9% reduction to the operating grant; - the PSE Presidents have been working with the Business Council of Manitoba to develop a strategy that will help Manitoba to prepare for increasing levels of “technological disruption”. The group has prepared a summary report of this work, called “Horizon Manitoba”, which makes a strong case for the enduring relevance of a university education; - winter enrollment is strong again this year, with international students increasing from 743 last winter to 1051 this winter, with another large intake of students from India; - UWinnipeg is partnering with the Canadian Museum for Human Rights to offer the successful Indigenous and Human Rights Executive in Residence program; - on February 5, 2019, UWinnipeg officially launched the Indigenous Insights program, with Canadian National Railway (CN) signing on as the premiere partner; and - we are working towards developing programs that will assist with Indigenous language revitalization on campus.
2
Open Session Minutes - 03-18-19 Page 4 of 52 a)
6. Governance and Community Relations Committee
A. Gerhard advised that the Committee met on March 5, 2019, and had an extensive discussion with respect to the draft Student Non-Academic Misconduct Policy and Procedures and Asset Naming Policy.
7. Finance Committee
(a) Centre for Access to Information and Justice – For Approval
B. Evans presented an overview of the Centre for Access to Information and Justice, advising that there are no financial implications with respect to operating grants. On a motion by B. Evans and seconded by M. Bird:
RESOLVED THAT the Board approve the Centre for Access to Information and Justice.
Carried.
(b) Centre for Terrestrial and Planetary Exploration – For Approval
B. Evans presented an overview of the Centre for Terrestrial and Planetary Exploration, noting that the proposed Centre will make use of existing facilities and space. The establishment of the Centre for Terrestrial and Planetary Exploration will assist in providing clarity when applying for external funding. On a motion by B. Evans and Seconded by S. Sterling:
RESOLVED THAT the Board approve the Centre for Terrestrial and Planetary Exploration.
Carried.
8. In Camera
On a motion by K. Stasila Therrien and seconded by R. Beazley:
RESOLVED THAT the meeting move into In Camera Discussion.
Carried.
3
Open Session Minutes - 03-18-19 Page 5 of 52 a)
9. Adjournment
As there was no further business to come before the meeting, on a motion by B. Miller:
RESOLVED THAT the meeting be terminated.
Carried .
Chair Secretary
4
Open Session Minutes - 03-18-19 Page 6 of 52 Work Integrated Learning
WORK-INTEGRATED Categories of WIL d Why should we pay attention to WIL?
SYSTEMATIC TRAINING, where most learning is done in the LEARNING workplace (e.g., Apprenticeships). BENEFITS FOR STUDENTSf SYSTEM ALIGNMENT • The opportunity to combine theory and practice • Post-secondary institutions are increasingly being STRUCTURED WORK EXPERIENCE, where students become in a real-world work environment, deepening called upon by government, think tanks, community familiar with the world of work as part of a university or college students’ knowledge and understanding, and groups, and students to demonstrate that graduates program (e.g., Co-op; Internship; Field experience). enhancing work-related capabilities. are ready and equipped to enter the job market. Work-integrated learning (WIL) is the process through which students INSTITUTIONAL PARTNERSHIPS are activities or programs offered • Introduces students to potential career paths they • The Canadian Business / Higher Education Roundtable by a university designed to achieve specific community or may not otherwise have known about. has set a national goal for WIL that aims to ensure come to learn from experiences in industry goals (e.g, Applied research projects; Service Learning). 100% of Canadian post-secondary students benefit • Increases confidence, personal development, and educational and practice settings. from some sort of meaningful work-integrated learning civic engagement. before graduation.a
WIL includes the kinds of curriculum and pedagogic • The 2019 federal budget set a target to provide every practices that can assist, provide, and effectively e young Canadian access to a work–integrated learning integrate learning experiences in both educational Common Objectives of WIL: BENEFITS FOR BUSINESSES AND COMMUNITY opportunity within ten years by investing $798.2 million and practice settings.a PARTNERSf 1. Applying, developing, and 3. Developing specific to create 84,000 new student work placements across g enhancing knowledge skills within a real work • Provides access to a reliable supply of new the country. and skills acquired in or community setting. talent, energy and ideas. • Students want post-secondary programs that provide the classroom in a work/ h 4. Analyzing and • The opportunity to provide feedback on meaningful practice-based learning opportunities. community setting. researching specific postsecondary programs. • Donors and potential donors have expressed 2. Responding to community aspects of the work or • Creates a hiring pool of potential employees an interest in supporting work-integrated needs and culture. community contexts. with specific skills. learning initiatives.i
WIL at Canadian Universities: 56% b Work and learning program experience by type of graduating students WIL in the broader context in Canada report having some “work and learning Graduate outcomes tend to focus on Top three most important projected Most in-demand skills as rated ANY EXPERIENCE j k program experience”.b 56% two types of skills: specialist skills, skills for graduates: by employers: which are those that develop through Work experience 18% strict alignment between an academic Active listening Collaboration and teamwork program and future occupation; and Co-op 17% generalist skills, which are those that are Page 7 of 52 highly transferable across occupations, Speaking Communication skills Practicum 15% such as problem-solving and communication. The learning of both Critical thinking Problem-solving skills Service learning types of skills are enhanced through 13% exposure to experiences outside of a The biggest reason identified fornot typical classroom setting. participating in a work placement was Internship (paid) 9% People and relationship- building skills that no opportunities were available Internship (unpaid) through an academic program (56%).c 8% a) Work Integrated Learning
WIL at UWinnipeg WIL at UWinnipeg by Typeb Snapshot of Integrated Learning at UWinnipeg
UWinnipeg offers education grounded in the liberal arts In the Spring of 2019, UWinnipeg began a scan of learning UWinnipeg has a strong Co-op Program with over where students are encouraged to learn across disciplines UWINNIPEG CANADA GROUP 1m opportunities on our campus that integrate classroom work 1. 400 industry partners (e.g., Manitoba Hydro, City of and graduate with an ability to think, reason, and write with community and/or business experience. Opportunities Winnipeg, Statistics Canada, RBC). This program is open clearly and independently. Practicum 25% 15% 28% at UWinnipeg for various forms of integrated learning span to students from the Departments of Economics, Business all of our Faculties and take different forms based on the Administration, and Applied Computer Science who receive UWinnipeg has a long history of creating instructional Work Experience 16% 18% 14% focus and strengths of various disciplines. full-time, paid employment in a field directly related to their environments that value experience; where students academic studies. are encouraged to actively integrate experience with Service Learning evolving knowledge as they participate in various kinds of 12% 13% 10% community-based assignments and work. This has meant Internship 12% 17% 12% that we consistently graduate students who are ready to The Department of Rhetoric, In our Faculty of Education, Students in our Forest continue confidently engaging in their communities and Co-op 4% 17% 7% 2. Writing and Communications 3. every student participates in 4. Ecology program are leading in their workplaces. offers writing internships where work-integrated learning through their required to take an intensive two- students are placed in an organization teaching practicum requirement and week field course designed to give off campus, and contribute their a mandatory service learning course students field survival and basic n Survey of UWinnipeg Graduates 2017 writing skills to creating and editing that provides students with first-hand forestry skills. documents, responding to the needs experience making an immediate Historically, between 44% and 49% of “To what extent did your experiences at UWinnipeg contribute to your of the organization. impact in the inner-city community. UWinnipeg graduating students report knowledge, skills, and personal development in the following areas?” participation in some form of WIL.l
SOME STRONG IMPACT IMPACT
Thinking critically 38% 56% Students in 3rd and 4th year The Department of Classics offers Students in our Athletic 44% 47% 5. Geography courses often 6. an experiential learning course 7. Therapy program work with 2009 2012 Writing clearly and effectively 37% 51% work on 4-6 week projects that are in Classical Archaeology where students a variety of community sport defined by industry and/or community gain practical experience in museums, teams as well as with Wesmen Conducting scholarly research 35% 49% partners (e.g. Parks Canada). In these laboratories, archaeological and teams on campus. situations, students are functioning historical sites, and actively participate Relating to different people 38% 48% as “consultants” working on a project in excavations. 49% 44% defined by the client. In-depth knowledge of 2015 2018 a field or discipline 42% 47%
Page 8 of 52 Supplemental Notes
a. Business/Higher Education Roundtable (BHER) (2016). Taking the Pulse of Work- Retrieved from https://d3n8a8pro7vhmx.cloudfront.net/casaacae/pages/2620/attachments/ h. Abacus Data. (2016). Work integrated learning and post-secondary education: What k. Hewitt, A. (2016). Developing Canada’s future workforce: A survey of large private-sector integrated Learning in Canada. Retrieved from http://bher.ca/wp-content/uploads/2016/10/ original/1530649297/Employment_Transitions_Poll_2018.pdf?1530649297 students think. Retrieved from http://bher.ca/wp-content/uploads/2016/10/What-students- employers. Busincess Council of Canada. Retrieved from https://thebusinesscouncil.ca/ BHER-Academica-report-full.pdf think.pdf publications/skillssurvey/ d. Sattler, P. (2011). Work-Integrated learning in Ontario’s postsecondary sector. Toronto: The term “work-integrated learning” has been used interchangeably with other, similar This survey of 1,000 Canadian post-secondary undergraduate students and recent Higher Education Quality Council of Ontario. l. Canadian Undergraduate Survey Consortium (CUSC). (2009, 2012, 2015, 2018). terms (e.g., experiential learning, work-based learning, co-operative education, practicum, graduates assessed the perceptions and attitudes students have on WIL programs and Graduating student survey. field education). However, many of these terms are also used to describe specific types of e. Rosse, S. & Brown, N. (2013). Developing the field of work integrated learning in higher post-secondary education. It concluded that students overwhelmingly favour post- work-integrated learning. This inconsistency can create confusion among employers and education: A curricular approach. Retrieved from Canadian Association for Co-operative secondary programs that provide meaningful practice-based learning opportunities. 89% m. “Group 1” consists of universities that offer primarily undergraduate studies and that have students over objectives and expectations and highlights the need for a consistent, broad Education site: https://papers.ssrn.com/sol3/papers.cfm?abstract_id=2368953. of current students and recent graduates support more work-integrated learning in their smaller student populations. There were 16 universitites in this group in the 2018 CUSC definition of WIL. programs and 88% think that students who graduate with degrees that offer WIL have an Graduating Student Survey (n = 3,531). advantage when it comes to finding a job. b. Canadian Undergraduate Survey Consortium (CUSC). (2018). Graduating student survey. f. Higher Education Quality Council of Ontario. (2016). A practical guide for work-integrated n. UWinnipeg Survey of Graduates. (2017). During the fall of 2017, UWinnipeg contracted “Work and learning program experience” includes co-ops, practicums, service learning, learning: Effective practices to enhance the educational quality of structured work i. The University of Winnipeg Foundation. Prairie Research Associates, Inc. (PRA) to conduct a survey of UWinnipeg students who and paid and unpaid internships. 32 Canadian universities participated in the survey (n = experiences offered through colleges and universities. Retrieved from http://www.heqco.ca/ had graduated with an undergraduate degree in 2015. 1465 graduates were contacted, j. Usher, A. & Florizone, R. (2018). The future of work and learning. The Chronicle Herald. 14,760). en-ca/Research/ResPub/Pages/A-Practical-Guide-for-Work-integrated-Learning.aspx with 625 completing the survey for a response rate of 43%. Retrieved from https://www.thechronicleherald.ca/business/commentary-the-future-of- c. Abacus Data. (2018). Employment transitions: Study of 1000 Canadians aged 18 to 29. g. https://budget.gc.ca/2019/docs/plan/chap-01-en.html work-and-learning-243765/ a) a)
President’s Report Board of Regents – May 6, 2019
In October 2015, the Board of Regents approved The University of Winnipeg’s Strategic Directions: Academic Excellence and Renewal; Student Experience and Success; Indigenization; Research Excellence, Knowledge Mobilization and Impact; and Financial and Institutional Resilience. This report will focus on activities that contribute to the five Strategic Directions.
Academic Excellence and Renewal
Be strategic in developing new programs. Hiring of faculty aligns with institutional needs. Supports are provided to faculty for teaching excellence. Deliver a high quality educational experience.
Dr. Doug Goltz has been appointed Dean of Science for a five-year term beginning July 1, 2019. He has been a faculty member of UWinnipeg’s Chemistry department since 1997, and has been acting Dean of Science since July 2017. Dr. Goltz holds a Bachelor of Science (Honours) from Laurentian University, and attended Carleton University where he earned a Master of Science as well as a PhD in Chemistry.
A modification of the Bachelor of Science Degree in Biopsychology to a Bachelor of Science Degree in Neuroscience has been approved by the Province of Manitoba. This change to the program stream will allow students greater ability to tailor their course selections to enter specific post-graduate programs.
On April 18, world-renowned philosopher, Slavoj Žižek was the eighth speaker in the Axworthy Distinguished Lecture series. A top-100 Global Thinker, Žižek is known for his critical analysis of popular culture, capitalism and political correctness. The event was attended by close to 400 people.
President's Report Page 9 of 52 a)
The search for a Dean of Business & Economics is underway. Interviews and public presentations by the three candidates are occurring between May 3-10.
On April 23, 2019 the University of Winnipeg received notice that its Canada Research Chairs (CRC) Equity Diversity Inclusion (EDI) plan and 2018 progress report was approved by the CRC program, and ranked in the “Fully Satisfies” category. EDI plans were required for all universities who hold 5 or more Canada Research Chairs, UWinnipeg currently has an allocation of 8 Chairs. The UWinnipeg plan and annual progress report were well received by the external reviewers. In particular, they welcomed the inclusion of the LGBTQ2+ community as an underrepresented group, and that we are embedding the EDI principles found in the CRC plan to all aspects of administrator and faculty recruitment processes, not just CRC recruitment processes.
Student Experience and Success
Increase number of students who graduate. Strengthen non-traditional pathways into UWinnipeg. Develop and resource student supports. Maintain our size to ensure meaningful experience for students/faculty.
Student Recruitment has partnered with IDP, the world’s leading company specializing in international student placement. More than 100 offices across the Middle East, Southeast Asia and Greater Asia were trained on program requirements, admissions policies and processes for The Collegiate, English Language Program, PACE and undergraduate studies through web training, as well as in-person visits to some markets. This partnership provides UWinnipeg with an ethical and proven partner to assist in recruiting bona fide students who are a genuine fit with UWinnipeg, while increasing our presence in new regions such as the Middle East, North Africa, and Southeast Asia.
UWinnipeg will be launching a gender inclusive housing application next academic year. Students will have the ability to select Gender Inclusive housing or Same Gender housing options.
President’s Report Page 2 of 13 May 6, 2019
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Students from the Math and Statistics Student Association will be running a math outreach event on May 10th at Dufferin elementary school. The event is funded by NSERC and is intended to create enthusiasm for math with fun and accessible games and activities designed to help students develop a strong passion for the subject.
The newly established Eco Team UWinnipeg held its first bin-side education event in March. This team of student environmental leaders spent an afternoon in Riddell Hall engaging people on campus to discuss proper waste disposal practices. Currently, there are 15 students actively involved with the Eco Team.
Indigenization
Include more Indigenous people, perspectives, and knowledge in the academy. Recognize our responsibility to commit to the TRC calls to action. Foster a shared understanding of what Indigenization is for UWinnipeg.
Jennefer Nepinak has been appointed as the new Associate Vice-President, Indigenous Engagement and will begin the role on August 1, 2019. Jennefer is a citizen of Minegozhiibe Anishinabe (Pine Creek First Nation) and is fluent in Ojibwe. She has held leadership roles at the Canadian Museum for Human Rights, the Treaty Relations Commission of Manitoba, and with various First Nation governments, as well as with the governments of Canada and Manitoba.
On March 15th the 17th Annual Spring Graduation Pow Wow was held with over 1700 in attendance to celebrate Indigenous graduates. At the ceremony 45 Indigenous students (33 First Nation and 12 Metis) were honoured at the ceremony.
President’s Report Page 3 of 13 May 6, 2019
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On March 16th, the final Weweni Lecture of the academic year featured Dr. Sherry Farrell Racette. Dr. Farrell Racette is a Metis Scholar from the University of Regina and presented on the contributions of Metis women to life and learning in the Northwest during 1830-1870.
On March 27th UWinnipeg hosted its second-annual Spring Feast, celebrating the renewal of the earth and acknowledging the work of Indigenous scholars, students, and community members. Students, faculty, staff, community members, and Elders filled Convocation Hall for the celebration. The following individuals were honoured: o Cameron Adams received The Dr. Tobasonakwut Kinew Scholarship for Culture, History, and Language. Cameron is a second-year Indigenous Studies major. He is passionate about Indigenous language revitalization and is currently developing a Swampy Cree language app. o Clarissa Bird received The Ewaaskoziig Anongoonhs (Bright Star) Award. Clarissa is a UWinnipeg Collegiate Model School student with a passion for sports and is a strong community leader. o Dr. Jaimie Cidro was recognized with The University of Winnipeg Indigenous Research Scholar Award. Dr. Cidro is an Associate Professor in the Department of Anthropology and a Canada Research Chair in Health and Culture. Her research focuses primarily on Indigenous social determinants of health, specifically Indigenous maternal and child health, and food sovereignty. o Jarita Greyeyes received the inaugural University of Winnipeg Weweni Future Scholar Award. Greyeyes is currently a doctoral student in Race, Inequality, and Language in Education at Stanford University where her research centres on Indigenous women in leadership and their Indigenization efforts within the academy. o Mildred Moar is an Elder and co-teacher of beginner and intermediate Learning Anishinaabemowin classes at the Wii Chiiwaakanak Learning Centre. She was honoured with The Wii Chiiwaakanak Learning Centre Award.
President’s Report Page 4 of 13 May 6, 2019
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On March 28th UWinnipeg, in partnership with the Six Seasons of the Asiniskaw Īthiniwak Project and the Manitoba Indigenous Cultural Education Centre, held an Indigenous languages event. Six Seasons Story Team Co- Leader Elder Dumas talked about the meanings and worldview embedded in the language of the Asiniskaw Īthiniwak. A preview of the Pīsim Finds Her Miskanow picture book app, which featured a Rocky Cree translation of the original 2013 picture book was also a part of the event. UWinnipeg student Cameron Adams also did a reading in Cree. The event was followed by a feast and was held in honour of Indigenous Languages, and in acknowledgement of 2019 International Year of Indigenous Languages as declared by the United Nations.
On April 3rd, the President’s ACCESS Awards evening was held, recognizing the exceptional accomplishments of five Indigenous students. The ACCESS Program strengthens non-traditional pathways into UWinnipeg and are an extension of the Integrated Bachelor of Arts & Bachelor of Education degree programs. The ACCESS programs are designed to provide academic opportunities for people with inner city experience, as well as single parents, mature students, and immigrants.
With a strategic focus on Métis culture and awareness, the Métis Student Support Liaison Officer, has provided support and direction to over 60 Métis students applying for Manitoba Métis Federation (MMF) Citizenship status, Louis Riel Institute bursaries, additional Métis-focused scholarships, and events that included MMF Central Registers Office and Métis Employment and Training.
On Monday April 29th the Collegiate embarked on the third year of the Grade Nine Truth & Reconciliation Course. The course provides an opportunity for students to explore the relationship between the Indigenous and non- Indigenous peoples that live in Canada. Students will share stories, make art, read texts, challenge perceptions, view hard truths, present new learning, and listen to new perspectives throughout the course.
President’s Report Page 5 of 13 May 6, 2019
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The Indigenous Summer Scholars Program (ISSP) has welcomed twelve scholars to participate in this year’s program - ten from UWinnipeg, one from the University of Manitoba, and one from Dalhousie University. The program begins with an orientation week from May 1-7, during which students will be provided with a basic overview of the many methods of research, invited to consider the relationships between Indigenous ways of knowing/working in the academic context, and develop skills to work with/as researchers within various communities. The students will then participate in research projects throughout the summer.
Wii Chiiwaakanak Learning Centre has received $75,000 over 3 years from NSERC PromoScience funding. This funding will be used to grow the successful Indigenous Math Camp for Indigenous youth. Expanding into the Indigenous STEAM Camp, the program will combine Indigenous knowledge with other departments at the UWinnipeg such as Chemistry, Physics, Computer Science, and Biology. Indigenous knowledge keepers will share teachings around traditional medicines, astronomy, and water, which will be complemented by hands-on experiments in labs on campus.
The large classroom at the Wii Chiiwaakanak Learning Centre has been renovated with funding received from the City of Winnipeg. This project has revitalized the space and will allow the Centre to host larger programming.
UWinnipeg is moving forward in partnership with the Jane Goodall Institute of Canada (JGIC) in collaboration with the Winnipeg 1 School Division and the Boys and Girls Club of Winnipeg to develop sustainability-related educational resources and mutually-beneficial educational and training programs based on the JGIC’s Roots & Shoots program. For 2018-19, JGI funded 21 projects with for a total of $17,150. JGIC is also partnering with UWinnipeg to launch a reconciliation effort that will bring together young people from Peguis First Nation and Winnipeg. The youth will develop a “community map” and explore ideas of reconciliation, what the gaps the youth feel exist, and what they can do to create a better future.
President’s Report Page 6 of 13 May 6, 2019
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Research Excellence, Knowledge Mobilization and Impact
Enhance faculty support in pursuing research funding and activities. Expand research and experiential learning opportunities for students. Explore partnerships that will move UWinnipeg research into the public domain.
Dr. Peter J. Miller has been appointed as the 2019 Chancellor’s Research Chair. Dr. Miller is an Assistant Professor in Classics, and his academic interests range broadly across ancient Greek literature and culture, with a current focus on the representation of athletes in ancient Greek poetry and inscriptions, and on ancient sporting equipment. During his three-year term, Dr. Miller will be working on a book that will be part of a series focusing on the ways classical antiquity continues to influence the contemporary world.
On April 25th the Government of Canada announced $600,000 for the Prairie Climate Centre to make climate-related health information available to Canadians. This information will be provided through a new Health Portal in the Climate Atlas of Canada—an engaging website that combines climate science, mapping and storytelling to bring the global issue of climate change closer to home for Canadians.
On April 26th Minister Bains announced $2.4 million in research funding for the University of Winnipeg to develop machine learning enabled precision agriculture applications for plant health monitoring. In partnership with the Enterprise Machine Intelligence and Learning Initiative (EMILI), the technology that is developed will be promoted to industry to encourage commercialization and broad industry integration of digital agriculture technologies. Additionally, EMILI will facilitate training opportunities and academic support for students and post-secondary institutes in emerging digital agriculture technologies.
UWinnipeg is hosting the 1919-2019 General Strike conference from May 8 – 11. There is an opening reception on May 8 from 6:30 – 9:00 p.m. that is open to the public. The conference program and registration can be found here.
President’s Report Page 7 of 13 May 6, 2019
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Building on the 3-day Call to Conversation (C2C) Conference that was hosted last year in partnership with Two-Spirit (2S) People of Manitoba and Queer Trans People Of Colour (QTPOC) Winnipeg, the Calls to Action from the conference were revealed on March 25th. The Calls speak to the actions that individuals, families, communities, and organizations can take to create a more just and inclusive society.
UWinnipeg anthropologists led a study of the first Neanderthal to be discovered in Serbia after an upper molar was discovered in the Pešturina Cave in Jelašnička Gorge, a nature reserve located near the city of Niš. The results of a detailed analysis of this fossil have just been published in the Journal of Human Evolution, one of the leading academic journals in the field of human and primate evolution. The international research team includes Predgrag Radović, from the National Museum, Kraljevo, Serbia; Joshua Lindal, UWinnipeg research assistant; Dr. Dušan Mihailović, University of Belgrade archaeology professor; and Dr. Mirjana Roksandic, UWinnipeg anthropology professor.
Since its foundation in 1969, the Institute of Urban Studies (IUS) has been an applied research center that’s engaged with numerous partners in community- based research initiatives. To celebrate its golden jubilee, the Institute is launching the IUS 50th Anniversary Speakers Series. The first discussion forum took place on April 24th on the topic of Beyond the Ivory Tower: Universities and Community Engagement.
On April 26th UWinnipeg hosted the Winnipeg Chamber of Commerce Leadership Winnipeg group. This group of emerging leaders visit organizations in the community once a month from September – June. The group spent the day hearing about the work that UWinnipeg is doing, including Dr. Manish Pandey (UWinnipeg economic impact), Dr. Danny Blair (Climate Change/Prairie Climate Centre), Dr. Lorena Fontaine (Indigenization and Indigenous languages), and many others.
President’s Report Page 8 of 13 May 6, 2019
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On May 6th Dr. Ted Hewitt, President of Social Sciences and Humanities Research Council (SSHRC) is visiting UWinnipeg campus. He will spend the day visiting with senior administration and various researchers who have received SSHRC funding, such as Dr. Angela Failler, Dr. Ian Mauro, Dr. Nora Casson, and Dr. Laura Sokal. The day will also include a meet and greet in the University Club which is open to all faculty.
UWinnipeg researchers at all stages of their research careers have been awarded a significant amount of both tri-council and non-tri-council funding over the past few months. Most funding is embargoed, but a summary of the large groups of grants include: o SSHRC Partnership Development (total 300,000+) o SSHRC Aid to Scholarly Journals (total 65,000+) o SSHRC Insight Grants (total 750,000+) o NSERC Discovery Grants (total 700,000+)
Some other notable research achievements amongst UWinnipeg faculty members include: o Susan Lingle (co-PI) on a research grant ($149,069) to study the behaviour of Deer and Chronic Wasting Disease prion research. The funding agency is Alberta Prion Research Institute (APRI) and $60,273 is designated for expenses based at UW (Graduate students) for 2 years.
o Kelsey Saboraki (Biology Department) won 1st place for her excellent speed talk at the joint AGM of the Canadian Section of The Wildlife Society/Alberta Chapter.
President’s Report Page 9 of 13 May 6, 2019
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Financial and Institutional Resilience
Follow a three-year budget strategy. Reduce our environmental impact. Facilitate transparency among governing bodies. Align alternate sources of revenue with UWinnipeg’s academic mission.
The UWinnipeg community was saddened by the passing of Dr. Marsha Hanen, who served as The University of Winnipeg’s President & Vice- Chancellor from 1989 – 1999. During her decade of service to UWinnipeg, she advanced the institution’s growth and development strategy, bolstered the University’s reputation as a strong undergraduate school, and laid the groundwork for many campus landmarks. Some of her accomplishments include the signing of The University of Winnipeg Act, the establishment of a full Bachelor of Education program, and the opening of the Bulman Student Centre and Eckhardt-Gramatté Hall. She also initiated the process of closing Spence Street to vehicle traffic and secured the purchase of the former Salvation Army Citadel on Balmoral, which later became home to the Department of Theatre and Film. In June 2018, the University honoured Hanen by renaming the Spence Street corridor “Marsha Hanen Way.”
On April 6, 2019, the Province of Manitoba informed post-secondary institutions that the Province is intending to move forward with the collection of university and college student-level data. The objective is to collect student- level data from all public post-secondary institutions in MB. The centralized information source will be managed by Manitoba Education and Training. Manitoba has hired a consultant from MNP with extensive experience in this area. The first phase of the initiative is expected to be completed in November.
Part one of the library redevelopment plan (functional program, test fit, and concept budgeting) is nearing completion. Students, staff, and faculty participated in multiple consultations with Brook McIlroy Architecture and Cornerstone Planning from June 2018 - February 2019 resulting in a comprehensive understanding of needs and opportunities for the future library.
President’s Report Page 10 of 13 May 6, 2019
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UWinnipeg has hired KCI, a leading fundraising consulting firm, to perform a planning/feasibility study on the University's next capital campaign. At the core of the campaign will be the redevelopment of the library, to bring it into the 21st century as a hub for research, collaboration, and learning. Other fundraising priorities include the Opportunity Fund, funding for research chairs, work integrated learning programs, Sparling Hall renovations and Centennial Hall upgrades. The feasibility study will assist in determining the viability and sustainability of the next campaign, as well as help build the framework including timelines, goals, leadership, marketing and communications.
The new Alumni Donor/Database (Raiser’s Edge) system went live on April 1, 2019. This new implementation will enable the University and the Foundation to: o increase opportunities for alumni, donor and community engagement o provide an integrated online event registration, online event management and online acknowledgment/receipt functionality o create an online community o utilize one merchant service provider integrated with the new system to provide e-acknowledgements and e-receipts o increase the sharing of information between departments by eventually implementing the system campus wide
UWinnipeg received a Business Excellence Award at the annual HR Excellence Awards evening in the category of Organizational Strategy & Engagement for the strategic review of the Human Resources department.
Financial Services and Technology Services Centre engaged a consultant to review the current configuration of our financial information system. The third party consultant has provided relatively inexpensive changes that can be implemented to improve the efficiency of the system and processes in Financial Services.
President’s Report Page 11 of 13 May 6, 2019
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A Renewed Emergency Response Plan was approved by administration in April. The first steps in rolling out the plan include training (Executive, Emergency Operations Centre Team, and Campus Community Emergency Response Team) and building specific response plans for individual facilities/ functions/departments.
Conversations are ongoing with Follett to renew the operational agreement of the UWinnipeg bookstore. MITT will also be joining the bookstore to offer textbooks for their students.
The UWSA is vacating Index (coffee shop) on the main floor of Lockhart Hall. Diversity Foods will be moving its Bodhi café from Duckworth to this location. Diversity will continue to operate the canteen in Duckworth on event days.
McFeetors Hall currently has 300+ bookings for short term guests and groups for the summer period. The summer program helps keep housing rates stable and supports visiting research associates.
The University has renewed its food service contract with Diversity Foods for a two-year term on the same terms as currently exist. The two years will be used to better track actual operating expenditures which will be reflected in the next contract.
Effective April 26th, CanadInns has closed Garbonzo’s and Starbucks in the AnX. Republic Architecture has been appointed as architect for a renovation of the AnX. Preliminary work is underway to identify a new coffee provider for the revised space, likely September 2020.
The new rooftop units that provide heating and cooling for the Duckworth Centre have been successfully installed, inspected, and commissioned. These new units will alleviate a host of past problems and will save in excess of 20 tonnes of greenhouse gas emissions per year, while providing a greatly improved environment for the occupants.
President’s Report Page 12 of 13 May 6, 2019
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A number of exterior lighting projects have been recently completed in effort to improve the appearance of our campus and offer additional security enhancements. We are continuing to identify areas needing improvement whilst working with Manitoba Hydro to improve street lighting over the roadways and sidewalks. Areas of notable change are improved lighting on the Richardson Green Corridor, areas surrounding the Buhler Centre, and parts of our west campus. Recently installed artwork on our buildings at Helen Betty Osborne and the Duckworth Centre have had wall wash lighting installed to highlight these exceptional pieces and provide additional lighting for these areas as well.
Our efforts to improve air distributions in our buildings have been very successful. Many adjustments throughout Centennial Hall and Lockhart Hall have been administered and documented. We have also begun solving air pressure problems in many areas by implementing global pressuring monitoring throughout all buildings. Since our buildings are so interconnected we have discovered that many of the HVAC systems work against each other which creates pressure problems, and ultimately these problems manifest themselves as cold drafts and air infiltration in through our wall assemblies. By controlling these pressure relationships our goal is to improve occupant comfort and prevent deterioration of the exteriors of our buildings such as our windows and brick facades by reducing air infiltration. This project will continue throughout the summer.
UWCRC 2.0’s construction of the high-rise apartment building at 290 Colony is progressing, development of the second floor is anticipated for mid-May. The project will provide 119 apartments with 46 being offered at affordable rents. Construction is scheduled to be complete by August 2020.
President’s Report Page 13 of 13 May 6, 2019
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Upcoming UWinnipeg Events
Wednesday May 8, Retiree’s Reception Time: 2:00-4:30 pm Location: Riddell Hall Cafeteria (1R10) All are welcome to attend the annual reception honouring employees retiring in 2018/19.
Thursday May 23: UWinnipeg Queer Alumni & Friends Cocktail Party Time: 5:00-7:00 pm Location: King + Bannatyne
University of Winnipeg LGBTTQ* Alumni and friends are invited to a Queer Cocktail Party. Catch up with old friends and make new ones. The event will feature cocktails and hors d’oeuvres. RSVP to [email protected]
Monday May 27: Pride Flag Raising Ceremony Time: 11:00 am – 12:00 pm Location: Front Lawn/Steps of Wesley Join UWinnipeg in the annual raising of the Rainbow and Two Spirit flags to kick off Pride Week.
Thursday June 13 and Friday June 14: Spring Convocations Time: Thursday 9:30 AM & 2:30 PM, Friday 9:30 AM Location: Duckworth Gym
There are three ceremonies for Spring 2019 Convocation. Thursday, June 13, 9:30 am (Arts), Thursday, June 13, 2:30pm (Theology, Marriage and Family Therapy, Education, Kinesiology) and Friday, June 14, 9:30 am (Science, Business & Economics).
Visit the Convocation website at www.uwinnipeg.ca/convocation/ for more information.
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POLICY TITLE: Asset Naming Policy______
EFFECTIVE DATE: Upon Approval______
APPROVAL BODY: Board of Regents______
POLICY PURPOSE
1. Purpose of the Policy 1.1. The purpose of this Policy is to outline the principles and parameters for the naming of University Assets.
APPLICABILITY
2. Scope 2.1. This Policy applies to the naming of all University Assets, whether existing or proposed.
RESPONSIBILITY
The President and Vice-Chancellor is responsible for the development and administration of this Policy.
KEY DEFINITIONS
Assets include: a) Intangible Assets: academic units (faculties, departments, etc.) and endowed chairs.
b) Tangible Assets: buildings and substantial parts of buildings, collections of books, archives, art, equipment, roads, and landscaped features such as gardens. 1
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UW Community: Refers to students, employees, anyone holding a University appointment, post-doctoral fellows, visiting scholars, contractors, volunteers, members of the Board of Regents and Senate, and anyone who resides on University property.
POLICY ELEMENTS
3. Principles 3.1. The University may name Assets for functional purposes, honorific purposes, or in recognition of philanthropic support towards the University or a specific University project or program.
3.2. Each naming shall enhance the mission, functioning, or priorities of the University. Naming of academic units and programs shall not impede the University from altering its academic and research priorities.
3.3. No corporate logos or symbols may be featured on the exterior of any building that houses an academic unit, and any Asset named in recognition of a corporation, foundation, or other similar entity shall be for a defined period of time.
3.4. The University shall only name Assets after current public officials, or current members of the UW Community in exceptional circumstances.
4. Roles and Responsibilities 4.1. To carry out this policy, the President and Vice-Chancellor may establish and chair an ad-hoc Advisory Committee on naming Assets, (herein referred to as the “Committee”).
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4.2. The Committee shall be comprised of: a) the President and Vice Chancellor; b) chair of the Board of Regents; c) two additional members of the Board of Regents; d) Provost and Vice-President, Academic; e) Associate Vice-President, Indigenous Engagement; f) CEO of the University of Winnipeg Foundation; g) Dean of the faculty or Director of the non-faculty unit most closely associated with the asset proposed to be named; h) a registered full-time student; i) faculty member; j) any other individual(s) at the discretion of the President and Vice-Chancellor.
4.3. If the proposed naming is of an Intangible Asset and relates to the naming of an academic unit or endowed chair, the President and Vice-Chancellor may seek the advice of Senate prior to approval.
4.4. The Committee shall be formed by the University Secretary at the discretion of the President and Vice-Chancellor on an ad- hoc basis as proposals or opportunities for named Assets come forward.
4.5. The Committee may advise the President and Vice-Chancellor on the naming of any particular Asset.
4.6. Namings valued at $250,000 or more by the University of Winnipeg Foundation are required to be approved by the Board of Regents on the recommendation of the President and Vice-Chancellor. Namings valued at under $250,000 by the University of Winnipeg Foundation are required to be approved by the President and Vice-Chancellor. The Board of
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Regents will be notified of all namings.
5. Proposals for Naming Assets 5.1. Any member of the UW Community may propose the naming of an Asset.
5.2. Proposals for naming an Asset shall be sent to the University Secretary, and shall include: a) a clear description of the proposed name; b) a clear indication of the importance of the naming to the University; c) for honorific namings a summary of the contribution of the individual(s) to the mission and priorities of the University; and d) for philanthropic namings, a clear summary of the proposed gift from the individual or entity, a timeline of that gift, and a summary of how the individual or entity enhances the mission and priorities of the University.
5.3. The University Secretary will ensure all proposals are complete and will forward proposals on to the President and Vice-Chancellor.
5.4. If the proposal is considered to have merit, the President and Vice-Chancellor may at their discretion, convene a meeting of the Committee to consider the proposal.
6. Criteria for Consideration 6.1. A review of a proposal shall be based on the following criteria: a) the significance of any proposed financial contribution as it relates to the realization, success, or enhancement of the project or program to the University; b) the eminence, reputation, and integrity of the individual or 4
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entity whose name is proposed; c) whether the proposed naming may impact, or may appear to impact, the academic integrity or freedom of those at the University; d) the impact of the proposed naming on other funders, existing or prospective; e) the proposed duration of the naming and its short and long term implications; and f) the extent to which the proposed name advances the reputation of the University and increases understanding and public support for its programs.
7. Renaming Assets or Revocation of Named Assets 7.1. A naming will normally be for the useful life of an Asset. The useful life of an Asset is the estimation of the length of time the Asset can reasonably be used to be of benefit to the University. It does not refer to the length of time the Asset will actually last.
7.2. If a Tangible Asset must be replaced or substantially altered in its form, nature, or use, the University reserves the right to rename the asset. If an Intangible Asset no longer meets the mission or priorities of the University, the University reserves the right to revoke the naming, or the non-tangible asset itself.
7.3. Any proposal to rename, add a second name, or revoke a named Asset shall be brought to the Board of Regents for approval.
8. Records and Recordkeeping 8.1. Naming proposals and all other records created in conjunction with this policy are confidential and shall only be used and disclosed as necessary to accomplish policy objectives.
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8.2. The office of the University Secretary shall retain copies of all naming proposals, any memorandum of understanding or agreements, and related records.
8.3. Information relating to approved naming proposals may be disclosed at the discretion of the President and Vice- Chancellor.
RELATED POLICIES
Campus Advertising and Corporate Sponsorship Policy
RELEVANT DATES
Originally Issued: __June 1, 2007______
Revised: __May, 2019______
Effective: __Upon Approval______
Scheduled Review: __2023-2024______
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POLICY TITLE: Student Non-Academic Misconduct Policy_____
EFFECTIVE DATE: pending approval ______
APPROVAL BODY: Board of Regents ______
POLICY PURPOSE
1. Purpose of the Policy 1.1. The purpose of this Policy is to: a) outline expectations regarding how Students conduct themselves in a manner that is consistent with the values and educational objectives of the University; and b) define the manner in which the University will respond to any allegations of Student Non-Academic Misconduct.
LEGAL AUTHORITY
2. Legal Authority 2.1. The Freedom of Information and Protection of Privacy Act (FIPPA)
2.2. The Personal Health Information Act (PHIA)
2.3. The University of Winnipeg Act
APPLICABILITY
3. Scope 3.1. This Policy applies to the Non-Academic Misconduct of Students or Student groups while on University premises, or to any Non-Academic Misconduct that takes place off- campus, or through other forms of communication including, but not limited to, social media, digital communication, written 1
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communication, or telephone, if the incident has a substantial link to the University.
3.2. This Policy continues to apply to a Student who withdraws from the University or who takes a leave of absence, if the Student was registered, enrolled, or participating in a course or program at the time that the Non-Academic Misconduct is alleged to have occurred.
3.3. Any individual can submit an allegation of Non-Academic Misconduct regardless of whether they are a member of the UW Community if that allegation has a substantial link to the University and if the Respondent is a Student of the University.
3.4. If any incident(s) occurs on campus between visitors to the University campus who are not otherwise considered part of the UW Community, or involving a former member of the UW Community, the University may investigate the incident to identify any risks that can be addressed to mitigate future incidents, to review any security response, or to revoke access or bar entry to the visitor(s) or former UW Community member involved in the incident.
3.5. This Policy is designed to be used in coordination with other University policies. If the incident violates more than one policy the decision on which policy or procedures to follow will be that of the Registrar in consultation with the Human Rights and Diversity Officer and the Complainant.
3.6. Any alleged breach by a Student of the Respectful Working and Learning Environment Policy or the Acceptable Use of Information Technology Policy is considered Non-Academic Misconduct and shall follow the Student Non-Academic Misconduct Procedures. Incidents that breach the Sexual
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Violence Prevention Policy, while a form of Non-Academic Misconduct, shall follow the Sexual Violence Prevention Procedures if the Respondent is a Student.
RESPONSIBILITY
Provost, Vice-President Academic
KEY DEFINITIONS
Administrator: Anyone who has sufficient authority to take or ensure the taking of remedial action including Deans, Directors, Executive Directors, the Registrar, Provost, Deputy Provost, Vice-Presidents, Associate Vice- Presidents, and the President. In the case of a Student the Administrator shall in most cases be the Registrar.
Complainant: When a Report is made alleging a violation of this Policy the person filing the Complaint is referred to as the Complainant.
Complaint: A Complaint is the result of a Report by the Complainant
Disclosure: When a person tells a UW Community member that they have experienced or witnessed Non-Academic Misconduct. A Disclosure is not a Report (see definition of Report, below). A Disclosure may be made for the purpose of support, accommodation, or seeking out information.
Investigator: An individual designated by the University to investigate a Complaint.
Non-Academic Misconduct: Conduct that has, or might reasonably be seen to have, an adverse effect on the integrity or proper functioning of the University, or the health, safety, rights, or property of the University or UW Community members. Examples, all of which are elaborated on and more fully described in Appendix “A” attached to this Policy, include but are not limited to: a) theft, damage, or destruction of property;
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b) unauthorized entry or presence on University property; c) fraud or impersonation; d) disruptive or dangerous behaviours to the UW Community; e) unlawful use of alcohol or drugs; or f) other activities that result in criminal charges, conviction, a court judgment, or a decision by the Ombudsman under the Human Rights Code.
Report: A Complaint made by a Complainant concerning an incident of Non-Academic Misconduct.
Respondent: When a Report is made under this Policy the person against whom the allegations are made is referred to as the Respondent.
Student(s): Refers to any individual a) engaged in academic work at the University leading to the recording or issue of a mark, grade, or statement of performance for that work by an appropriate authority in the University or another institution; b) registered, or auditing, as a participant in any course or program of study offered by or through an academic unit or division of the University; or c) entitled to a valid University student card who is between sessions but is entitled because of Student status to use University facilities.
University: Refers to the University of Winnipeg as defined by the University of Winnipeg Act
UW Community: Refers to Students, employees, anyone holding a University appointment, post-doctoral fellows, visiting scholars, contractors, volunteers, members of the Board of Regents and Senate, and anyone who resides on University property.
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POLICY ELEMENTS
4. Principles 4.1. The University is committed to a safe and healthy learning, living, and working environment for the entire UW Community. As such each Student is responsible for their personal conduct as it affects the UW Community.
4.2. Students who are on University property or participating in University activities are expected to act in accordance with this Policy, act lawfully, and respect the rights, privileges, and safety of others.
4.3. Any individual who engages with this Policy can expect the University to: a) treat them with fairness dignity, and respect; b) have this Policy and any relevant policy explained to them in plain language; c) provide a fair, transparent, and unbiased process; and d) keep their information confidential except in rare instances when disclosure is required by law or for the working of this Policy.
5. Prohibited Conduct 5.1. All acts of Non-Academic Misconduct are prohibited under this Policy.
5.2. Retaliation of any kind is prohibited. This includes retaliation against any member of the UW Community who Reports or is witness to an incident of Non-Academic Misconduct, or who is otherwise involved in the investigation and resolution of the incident.
5.3. Vexatious or malicious claims are Non-Academic Misconduct 5
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and may result in discipline under this Policy. This does not include Complaints that were made in good faith that were ultimately found to be without merit.
5.4. Students who knowingly aid or abet another person in the commission of any infraction of this Policy also commit Non- Academic Misconduct and will be subject to disciplinary action under this Policy.
6. Informal and Alternative Resolution 6.1. The University recognizes that many incidents can be resolved informally without submitting a Complaint requesting investigation. When possible, resolution of incidents through informal means of conciliation, education, or mediation are to be encouraged.
6.2. The University recognizes that not all people and cultures resolve disputes or incidents by the same means. When possible and desired by both parties, the informal resolution process shall create reasonable opportunities for culturally relevant means of resolution, and to use other supports to guide such a process.
7. Interim Measures 7.1. The University may impose interim measures, before an investigation is concluded, where immediate action is required to protect the UW Community or the Complainant or Respondent’s health and safety, or to maintain the orderly functioning and discharge of the University’s mandate.
7.2. Interim measures do not by nature of their imposition presuppose the outcome of any investigation.
8. Privacy 6
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8.1. In accordance with provincial legislation, the University’s Privacy Policy sets strict requirements on the collection, use and sharing of personal information (“PI”). These are intended to preserve confidentiality and protect individuals from undue intrusion and similar harms. However, privacy is not absolute, and exceptions to privacy may apply in limited and specific circumstances.
8.2. In the context of University policies, such requirements include: a) collecting the least amount of PI reasonably necessary to accomplish Policy objectives; b) using and sharing the least amount of PI necessary to accomplish Policy objectives; c) providing PI to only those who “need to know” the information to accomplish Policy objectives; d) not using or sharing PI for other purposes without the consent of the affected individual(s), unless an exception to consent applies; and e) taking measures to protect PI from risks such as unauthorized access, use and sharing.
8.3. For additional information regarding privacy, visit www.uwinnipeg.ca/privacy.
ASSOCIATED PROCEDURES
Non-Academic Misconduct Procedures
RELATED POLICIES Sexual Violence Prevention Policy Violence Prevention Policy Respectful Working and Learning Environment Policy Acceptable Use of Information Technology Policy
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RELEVANT DATES
Originally Issued: ______
Revised: ______
Effective: ______
Scheduled Review: ______
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APPENDIX A: Examples of Non-Academic Misconduct
An exhaustive list of all possible Non-Academic Misconduct can be neither anticipated nor provided at any given time. However, the following list is offered as examples of Non-Academic Misconduct.
1. Theft, damage or destruction of property
Examples include instances such as a Student: a) possessing or using property owned by the University, a member of the UW Community, or that of a third-party that is acquired without appropriate consent or authority; b) misappropriating, destroying, defacing, vandalizing or otherwise damaging University property, equipment or other assets or the property, equipment or assets of other members of the UW Community or a third-party; or c) tampering with fire or emergency equipment.
2. Unauthorized entry or presence on University property
Examples include instances such as a Student: a) entering into or remaining on University premises without proper authority. b) entering or remaining on University property for the purpose of damage, destruction, alteration, or theft.
3. Fraud or impersonation
Examples include instances such as a Student: a) refusing to identify themselves upon request by a University official acting in the course of their duties b) being in possession of, or distributing, false identification or altered identification. c) knowingly making false allegations or allegations which they 9
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reasonably ought to have known were false or unsubstantiated, or bring a false charge under any University policy against any member of the UW Community. d) falsifying, distorting, or otherwise misrepresenting information while engaged in the proceedings provided for in this Policy; e) impersonating a member of the UW Community.
4. Disruptive or dangerous behaviours to the UW Community
Examples include instances in which a Student: a) obstructing the teaching and learning activities at the University; b) creating a situation that endangers the health, safety, or well- being of any member of the UW Community or public; c) possessing or using a weapon; d) possessing or using an object resembling a weapon that reasonably could be viewed as a threat to a member of the UW Community or public; e) harming or threatening any member of the UW Community or public; f) engaging in hazing or bullying activities.
5. Unlawful possession or use of alcohol or drugs
Examples include instances in which a Student: a) is intoxicated in class; b) is in possession of or consuming alcoholic beverages at an event on University premises designated as a "dry" (non- alcohol) event; c) is in possession of or consuming alcohol anywhere on University premises if under the legal drinking age of the Province of Manitoba; d) is supplying alcoholic beverages to any person under the legal drinking age of the Province of Manitoba; 10
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e) is in possession of, furnishing to anyone, or consuming illegal non-prescription drugs or prescription drugs for non-medicinal purposes; or f) is consuming legal drugs illegally (i.e. smoking or consuming cannabis on the University campus which is a violation of Provincial law).
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PROCEDURE TITLE: Non-Academic Misconduct Procedures
EFFECTIVE DATE: Pending approval
APPROVAL BODY: Board of Regents
PROCEDURE PURPOSE
The purpose of these Procedures is to outline the specific actions that will be undertaken by the University to implement the Non-Academic Misconduct Policy.
PROCEDURE ELEMENTS
1. Disclosures 1.1 At times Disclosures of Non-Academic Misconduct by a Student(s) may be made without a Report to UW Community members for the purpose of finding support or accommodation. Any UW Community member who receives a Disclosure should refer the person who makes the Disclosure to the Policy and Procedures.
1.2 The UW Community member receiving the Disclosure is advised to treat the information in confidence. However, in serious cases, the UW Community member receiving the Disclosure may wish to make a formal Report to the University if the person providing the Disclosure is unwilling to do so. UW Community members are encouraged to first seek advice from the HRDO, Registrar, or Privacy Officer regarding the legal and policy implications of such action.
1.3 If the person receiving the Disclosure believes the safety of the individual disclosing is at risk, the UW Community member receiving the Disclosure should discuss with the individual possibilities for addressing their safety including contacting police or Campus Security.
1.4 In the event that a Disclosure is made to Campus Security then Campus Security is required to inform the Registrar. Student Non-Academic Misconduct Policy and Procedures - For Approval Page 40 of 52 1 b)
1.5 In order to maintain statistical information (on an anonymous basis), and to assist the UW Community member who receives a Disclosure, any individual who receives a Disclosure shall contact the Registrar to provide a general overview of the Disclosure.
1.6 In addition, the UW Community member receiving the Disclosure is encouraged to advise the individual disclosing of any on-campus supports (i.e. counselling), as well as the possibilities for seeking accommodation.
2. Making a Report 2.1 If an individual chooses to make a formal Report regarding an incident of suspected Non-Academic Misconduct by a Student(s) to the University that individual shall contact the Registrar by phone, email, or by setting up a meeting with the Registrar. When a Complaint is made, the individual making the Complaint is referred to as the Complainant.
2.2 If the Complainant does not feel comfortable speaking to the Registrar they may speak to the Human Rights and Diversity Officer who shall Report the incident to the Registrar on their behalf.
2.3 Reports shall include the name and contact information of the person making the Report. Reports shall also include as much information about the incident(s) as the Complainant can provide, including: a) a description of what happened; b) information about the identity and contact information of those involved or witness to the incident(s) if known; and c) the time(s), date(s), and location(s) of the incident(s).
2.4 If the Complainant declines to provide such information or participate in the procedures associated with the Policy, the University may choose not to proceed further with the Report unless it determines there to be exceptional circumstances in which case the University may choose to act as the Complainant.
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2.5 Upon receipt of a Report the Registrar will: a) address any immediate safety needs of the Complainant; and b) set up a meeting with the Complainant to explain in plain language all relevant elements of the Policy and Procedures.
2.6 If there are immediate concerns for safety and security the Registrar may request that University Security Services revoke access or bar entry of any person onto University premises.
2.7 The Complainant or Respondent has the right to be accompanied by a support person (e.g. UWSA representative, family member, friend) in any meeting arising from these Procedures.
3. Preliminary Assessment 3.1 Based on the information available from the Complainant’s Report, the Registrar will determine whether the Report: a) has sufficient information to move forward; b) whether the Complaint is trivial in nature; c) whether the Complaint is timely or whether an extension of time for the Complaint is warranted; d) whether the matter is within the jurisdiction of the University; and e) whether the Complaint establishes a prima facie case of Non-Academic Misconduct under the policy.
3.2 If the Registrar determines it is not appropriate to proceed further with the Complaint based on 3.1, the Complainant will be notified and no further action will be taken. If the Registrar determines that the matter is more appropriate to proceed under another University policy or process, they will notify the Complainant and defer the matter to the appropriate Administrator.
3.3 If the Report satisfies the parameters of 3.1 the Registrar will:
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a) if necessary, implement interim measures; b) notify the Respondent as per section 4; c) if appropriate, approach the Complainant and Respondent, on the possibility of alternative resolution, or d) if alternative resolution is not appropriate or possible, initiate an investigation.
3.4 The Registrar may redact information in response to health or safety concerns, although this may impact proceedings under this Policy.
3.5 Where a Report was made but a Complainant is unable or unwilling to proceed, the University may proceed with an investigation and for purposes of any proceedings arising therefrom assume the status of Complainant.
4. Notification to the Respondent 4.1 If a Report is made the Registrar will notify the Respondent of the Complaint against them, along with detail of the Complaint, and shall explain in plain language to the Respondent all relevant elements of the Policy and Procedures. The Respondent shall also be provided with an opportunity to respond to any Complaint, and this response shall be considered in any decision making arising from the Complaint.
4.2 The Registrar may determine that the Complaint is resolvable by contacting the Respondent, informing them of the incident, that their conduct has caused offence or harm, is unwelcome and not to be repeated. If the Respondent has acknowledged the incident and agreed to alter their behaviour or conduct so as not to cause the offence or harm complained of, and where the Registrar is satisfied of the veracity of the Respondent’s acknowledgment and agreement, the Complainant will be notified and matter will be treated as resolved. The Registrar shall maintain a record of such resolution and may monitor the Respondent’s conduct to determine compliance. If the Respondent is not compliant, the Procedures will be reinitiated with the breached agreement being considered along with the initial Complaint. No record shall be maintained in the Complainant or Respondent’s student record. Student Non-Academic Misconduct Policy and Procedures - For Approval Page 43 of 52 4 b)
5. Interim Measures 5.1 The Registrar shall determine whether interim measures are required, based on their preliminary assessment of factors such as risk of safety, retaliation, and accommodation needs of either the Respondent or Complainant. Consequences for violating interim measures will be clearly communicated to the Respondent and Complainant at the time they are applied.
5.2 As part of the remedy or sanction process it may be determined that certain interim measures may continue or become permanent.
6. Alternative Resolution 6.1 In some circumstances, the Registrar may determine that alternative resolution is the best course of action to resolve the matter before an investigation is commenced or completed. The Complainant or Respondent may request alternative resolution rather than an investigation. If the Respondent or Complainant desires alternative resolution (i.e. facilitated mediation, a written apology, and restorative justice) they must first notify the Registrar who will follow up with the other party to determine their willingness to participate in an alternative resolution process. For it to be a meaningful process, participants must engage voluntarily and remain free from reprisal.
6.2 If the Complainant and Respondent are able to reach a resolution, a written record of the resolution will be prepared by the Registrar to be signed by both parties. A copy of the signed written resolution will be provided to the Complainant and Respondent, and may be provided to relevant University Administrators if it is required to implement the terms of resolution.
6.3 In limited, less serious cases (e.g. minor classroom disputes), a University Official may be able to facilitate an informal/alternative resolution processes themselves. If any formal remedy or sanction is required they shall notify the Registrar.
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6.4 A failure to comply with the terms of an alternative resolution disposition may result in the commencement or resumption of an investigation and such other sanctions or remedies as are determined under the Policy to be appropriate.
7. Determining an Investigation 7.1 If the matter an alternative resolution process is not viable or successful, the Registrar may recommend to the Chief Human Resources Officer (herein referred to as the “CHRO”) that an investigation take place.
7.2 The Registrar may choose not to recommend an investigation where: a) there is either insufficient information to proceed with an investigation; b) the Complainant requests no investigation be commenced and the University does not assume the position of Complainant; c) the Complaint has already been resolved by another process such as informal or alternative resolution; d) the Registrar determines that the Complaint should be held in abeyance pending the resolution of another process in order to protect the integrity of that process or because it is a more appropriate process in the circumstances (including but not limited to a criminal investigation); or e) the Complaint is determined to be inconsistent with the intent of the policy.
7.3 If the Registrar determines that an investigation will not take place for the reasons listed in section 7.2, the reasons will be provided in writing to the Complainant and Respondent, and the process will be considered complete.
7.4 If the CHRO accepts the recommendation of the Registrar , the CHRO will take the following steps: a) designate an Investigator to conduct the investigation; b) provide the Investigator with all relevant documents;
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c) notify the Complainant and the Respondent of the investigation and their obligations of confidentiality and to respect privacy as set out in the Policy and Procedures; and d) advise them of their right to be accompanied by a support person (who may also be a representative of the UWSA).
8. Conducting the Investigation 8.1 After reviewing the Report, the written response, and any relevant documentation, the Investigator shall contact the Complainant and the Respondent to arrange separate interview times. At the time of initial contact the Investigator will explain to all parties the investigation process, their duty to make their findings on a balance of probabilities, and their role as Investigator.
8.2 The Investigator will conduct interviews with the Complainant and the Respondent separately and may need to meet with each party more than one time during the course of the investigation. The Complainant and Respondent shall have the opportunity to provide the Investigator with information, documents, names of witnesses, and other submissions or evidence that they believe are relevant to the Complaint. The Investigator may request and shall be provided with any evidence they deem relevant to the investigation. The Investigator shall interview relevant witnesses and review documentary or other evidence obtained.
8.3 The Investigator shall ensure that both the Complainant and Respondent have had a full opportunity to review and respond to all material aspects of the allegations, and the evidence upon which the Investigator will rely.
8.4 The Complainant or Respondent may still request alternative resolution of the Complaint before the final investigation report is sent to the Registrar. Such requests will be considered and decided upon by the Registrar.
9. Investigation Report 9.1 Upon conclusion of the investigation, the Investigator shall prepare an Student Non-Academic Misconduct Policy and Procedures - For Approval Page 46 of 52 7 b)
investigation report based on the guidelines provided by the Registrar. The investigation report shall contain: a) a summary of the Complaint and the response; b) relevant legal authority(ies) and issue(s); c) a summary of the documentary and other evidence provided and relied upon; d) a summary of interview evidence from the parties and witnesses; and e) an analysis setting out the findings of fact, and a finding as to whether the policy has been breached on a balance of probabilities.
10. Remedy/Sanction 10.1 A summary of the investigation report including the Investigator’s decision as to whether there is a breach of this policy and a copy of the Complaint and the response shall be sent to the Registrar and the CHRO. Prior to making decision about sanctions, the Respondent shall be provided with an opportunity to meet with the Registrar (or appropriate Administrator) and the CHRO.
10.2 Upon reviewing and considering the investigation report and the Investigator’s decision as to whether there is a breach of this Policy, and the Respondent’s response to the decision (if any), the Registrar in consultation with the CHRO shall determine the appropriate resolution, remedy, or sanction.
10.3 The Registrar (or appropriate Administrator) shall ensure the resolution, remedy or sanction is implemented and a copy of the determination shall be kept with the Registrar.
10.4 The Registrar may impose any remedy or sanction they determine to be appropriate on a principle of progressive discipline up to, and including, expulsion from the University.
10.5 Students whose sanctions include some form of financial restitution will be given the opportunity to arrange payment to the University. Failure Student Non-Academic Misconduct Policy and Procedures - For Approval Page 47 of 52 8 b)
to pay within the designated time as prescribed in a Student’s sanction(s) will result in the outstanding debt being added to the Student's University account. Failure to fulfill the obligations under any sanction will result in an additional $50 fine for every sanction not complied with by the designated deadline, and the obligations under the sanctions must still be completed. Failure to comply will itself be deemed Non-Academic Misconduct and the Registrar accordingly may increase the sanctions imposed on the Student at their discretion.
10.6 When a suspension (permanent or time-limited) is imposed the Registrar shall inform the Dean of the respondent’s faculty and the Vice-President, Academic.
11. Appeal Process 11.1 A Respondent may appeal the decision that there has been Non- Academic Misconduct.
11.2 To appeal the decision the Respondent shall contact the Registrar to request an appeal within 15 working days of the original decision. The Respondent shall set out the reasons for the appeal, in writing.
11.3 Where a decision is appealed, the Complainant (or Registrar) shall be notified and permitted to file a written submission in response to the written appeal of the Respondent within 7 working days of receiving a copy of the Respondent’s written appeal.
11.4 The appeal will be determined by a four person appeal committee formed by the Registrar. The composition of the appeal committee shall include: a) the Provost and Vice-President Academic, or delegate; b) Deputy Provost and Associate Vice-President Academic; c) an excluded senior manager responsible for Student Services; and d) One full-time Student holding no position within either the University residence system or the UWSA. If the appeal is being heard from an undergraduate Student, the Student Non-Academic Misconduct Policy and Procedures - For Approval Page 48 of 52 9 b)
undergraduate Student member of the panel shall sit as part of the panel. If the appeal is being heard from a graduate Student, the graduate Student member of the panel shall sit as part of the panel.
11.5 Upon the request of the Respondent, the Registrar may suspend imposition of the discipline pending the conclusion of the appeal. Where such request is granted, interim measures may be implemented or maintained through the appeal process.
11.6 The appeal is a pure appeal on the record, not a re-hearing of the evidence. The appeal committee may permit new evidence to be filed or in exceptional circumstances, to be heard, where such evidence was not reasonably available during the investigation. Where new evidence is permitted on behalf of one party, the other party shall be permitted a reasonable opportunity to respond
11.7 The appeal committee shall make their determination based on the following: a) whether there was a substantial procedural or legal error in the application of the policy; b) whether there is new evidence that could not have reasonably been presented earlier, and would have materially affected the decision as to breach and/or sanction; c) whether the decision as to breach is consistent with the evidence; or d) whether the remedy or sanction is reasonable in the circumstances.
11.8 In deciding the appeal, the appeal committee shall review the investigation file, the investigation report (in particular, the Investigator’s findings), the reasons for appeal provided by the appellant and any response by the other party(ies), and (if applicable) the remedies or sanctions imposed.
11.9 The appeal body shall make a determination on a basis of majority Student Non-Academic Misconduct Policy and Procedures - For Approval Page 49 of 52 10 b)
vote and will communicate their reasons for decision in writing to the Registrar (or appropriate Administrator), normally within 15 working days of having received all written statements in the appeal by the Respondent and/or the Complainant. The Registrar (or appropriate Administrator) remains responsible for the implementation of any remedy or sanction arising from the decision of the appeal committee. If consensus is not reached by the appeal body, the original decision is upheld.
11.10 A decision of the appeal body is final
12. Maintenance of Statistics and Records 12.1 All records related to the workings of this policy, regardless of format or medium (e.g., paper records, emails, voice messages, and all electronic records), which contain personal information are protected under FIPPA or PHIA.
12.2 Records created under this Policy and Procedures will be retained by the Registrar for five years after the Respondent’s last date of registration. After five years, the records will be securely destroyed or deleted.
12.3 In implementing this policy, only the fewest number of copies reasonably necessary of any record containing personal information shall be maintained. Unnecessary copies should be destroyed.
13. Privacy 13.1 Complainants, Respondents, and witnesses are free to speak about their own experiences. However, individuals are not permitted to share information learned solely from the investigation or subsequent decision-making process which they did not know beforehand unless consented to by the other party, and any such sharing without consent shall itself be Non-Academic Misconduct.
13.2 Privacy may be impacted and therefore limited as a result of other proceedings such as grievances filed under collective bargaining Student Non-Academic Misconduct Policy and Procedures - For Approval Page 50 of 52 11 b)
agreements or legal actions that have been commenced.
13.3 Where a decision is made that the Policy has been breached, the Complainant will be informed of the decision and that appropriate discipline has been imposed on the Respondent. The Complainant will not be informed of the specifics of such discipline unless there is a safety risk to the Complainant and knowing is paramount for their on- going safety or, in limited cases, to support other sanctions such as no contact orders. The discipline imposed on Respondents is their personal information under FIPPA, and only the Respondent may decide to release it to the Complainant. A decision regarding discipline, including any applicable sanctions, will be provided to the Respondent in full.
14. Conflict of Interest 14.1 In the event that any decision maker or participant in the investigation process is in a conflict of interest in regard to the incident in question or regarding any party to the incident (including a witness), they must declare the conflict and recuse themselves from any decision making or a position of influence over the outcome of a particular matter, in accordance with the University’s Conflict of Interest Policy.
ASSOCIATED POLICY
• Non-Academic Misconduct Policy
RELATED POLICIES & PROCEDURES
• Respectful Working and Learning Environment Policy and Procedures • University Records Policy and Procedures • Violence Prevention Policy and Procedures • Sexual Violence Policy and Procedures • Acceptable Use of Information Technology Policy • Conflict of Interest Policy
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RELEVANT DATES
Originally Issued: October 25, 1994
Revised: May 2019
Effective: Pending approval _
Scheduled Review: 2023-2024
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