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City Council City Council CITY COUNCIL BUDGET NARRATIVE Fiscal Years 2016-17 and 2017-18 # OF FTE’s: 5.00 2016-17 TOTAL BUDGET: $ 333,580 2017-18 TOTAL BUDGET: $ 326,530 FUNCTIONS/OBJECTIVES: The City Council is the legislative and policy-making body for the City of Buena Park. Five Council Members are elected by district for four-year overlapping terms on a non- partisan basis. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. The City Council is elected to represent the interests of the citizenry and is responsible to deliver the services necessary to meet the needs of the community. The Council determines service levels and revenue obligations through the adoption of an annual budget, authorizes City contracts and expenditures, establishes City service and operating policies, and enacts local laws as necessary for the benefit of the community. 33 34 CITY OF BUENA PARK APPROPRIATION SUMMARY FUNCTION DEPARTMENT TITLE GENERAL GOVERNMENT SERVICES CITY COUNCIL FISCAL YEAR 2016-2017 APPROPRIATION ALLOCATION ACTIVITY SALARY & MAINTENANCE NUMBER ACTIVITY TITLE BENEFITS & OPERATIONS EQUIPMENT TOTAL 101101 CITY COUNCIL 153,330 180,250 - 333,580 TOTAL APPROPRIATIONS 153,330 180,250 - 333,580 RESOURCE ALLOCATION FUND NUMBER FUND TITLE TOTAL 11 GENERAL FUND 333,580 TOTAL RESOURCES 333,580 FISCAL YEAR 2017-2018 APPROPRIATION ALLOCATION ACTIVITY SALARY & MAINTENANCE NUMBER ACTIVITY TITLE BENEFITS & OPERATIONS EQUIPMENT TOTAL 101101 CITY COUNCIL 157,290 169,240 - 326,530 TOTAL APPROPRIATIONS 157,290 169,240 - 326,530 RESOURCE ALLOCATION FUND NUMBER FUND TITLE TOTAL 11 GENERAL FUND 326,530 TOTAL RESOURCES 326,530 35 CITY OF BUENA PARK MUNICIPAL BUDGET DETAIL FUNCTION DEPARTMENT TITLE GENERAL GOVERNMENT SERVICES CITY COUNCIL 2014-15 2015-16 2016-17 2016-17 2017-18 2017-18 OBJECT EXPENDITURE CLASSIFICATION AMENDED 2014-15 AMENDED DEPARTMENT CITY COUNCIL DEPARTMENT CITY COUNCIL CODE BUDGET ACTUAL BUDGET REQUESTED APPROVED REQUESTED APPROVED SALARY & BENEFITS # COUNCILMEMBER 5.00 68,470 68,470 69,610 69,610 71,220 71,220 TOTAL POSITIONS 5.00 5110 REGULAR SALARIES 68,470 62,959 68,470 69,610 69,610 71,220 71,220 5115 EXCESS MEDICAL/WAIVER 12,130 17,138 22,870 22,940 22,940 22,940 22,940 5154 REIMBURSABLE SALARIES (12,970) (12,972) (12,490) (12,970) (12,970) (13,270) (12,730) 5158 AUTO ALLOWANCE 18,000 16,219 18,000 18,000 18,000 18,000 18,000 5160 WORKERS' COMPENSATION 2,200 2,196 2,210 1,730 1,730 1,770 1,770 5170 MEDICAL INSURANCE 41,430 29,837 36,240 36,160 36,160 36,160 36,160 5171 DENTAL INSURANCE 5,980 5,301 5,980 5,490 5,490 5,490 5,490 5172 LONG-TERM DISABILITY 460 935 460 470 470 480 480 5173 LIFE AD&D 610 499 540 540 540 540 540 5174 MEDICARE 1,430 1,224 1,590 1,600 1,600 1,630 1,630 5180 RETIREMENT - CITY FUNDED 11,840 10,959 14,650 16,060 16,060 18,020 18,020 5199 REIMBURSABLE BENEFITS (5,320) (5,316) (6,120) (6,300) (6,300) (6,720) (6,230) SALARY & BENEFITS TOTAL 144,260 128,977 152,400 153,330 153,330 156,260 157,290 MAINTENANCE & OPERATIONS 6240 PROF/CONTRACTUAL SERVICES 25,200 24,262 25,940 25,940 25,940 26,200 26,200 6265 MNGT INFO SYS CHGS - CITY 35,670 35,676 35,140 37,190 37,190 36,000 36,040 6340 NON-CAPITAL EQUIPMENT/FURNITURE - - 7,000 - - - - 6410 STATIONERY/OFFICE SUPPLIES 1,200 2,298 1,200 1,500 1,500 1,500 1,500 6420 MEMBERSHIP & SUBSCRIPTION 57,370 66,673 57,370 61,910 61,910 61,910 61,910 6510 BUILDING MAINTENANCE - CITY 37,600 37,596 38,730 58,430 58,430 43,260 43,410 6650 CONFERENCE/MEETING/TRAINING 15,000 15,681 15,000 15,000 15,000 15,000 15,000 6690 SPECIAL DEPARTMENTAL 15,000 21,797 15,000 22,000 22,000 22,000 22,000 6799 REIMBURSABLE OPERATING EXPENSES (35,440) (35,436) (36,180) (41,720) (41,720) (38,610) (36,820) 7840 MACHINERY/EQUIPMENT - - 3,000 - - - - MAINTENANCE & OPERATIONS TOTAL 151,600 168,547 162,200 180,250 180,250 167,260 169,240 36 CITY OF BUENA PARK PROFESSIONAL & CONTRACTUAL SERVICES DETAIL (6240) FY 2016-17 and FY 2017-18 Department: CITY COUNCIL Fund/ FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 FY 17-18 Activity Description/Justification Actual Budget Proposed Approved Proposed Approved TOTAL DEPARTMENT $ 24,262 $ 25,940 $ 25,940 $ 25,940 $ 26,200 $ 26,200 11-101101 City Council Annual City Financial Audit 24,262 25,940 25,940 25,940 26,200 26,200 SUB-TOTAL 24,262 25,940 25,940 25,940 26,200 26,200 37 CITY OF BUENA PARK MEMBERSHIP & SUBSCRIPTIONS (6420) FY 2016-17 and FY 2017-18 Department: CITY COUNCIL Fund/ FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 FY 17-18 Activity Description/Justification Actual Budget Proposed Approved Proposed Approved TOTAL DEPARTMENT $ 66,673 $ 57,370 $ 61,910 $ 61,910 $ 61,910 $ 61,910 11-101101 City Council League of CA Cities membership 20,240 16,200 20,240 20,240 20,240 20,240 and grassroots network (80% is funded by General Fund and 20% is funded by Water Fund) Association of CA Cities - 13,065 13,070 13,070 13,070 13,070 13,070 County Division membership (80% is funded by General Fund and 20% is funded by Water Fund) CDR, OC demographics study - 2,500 2,500 2,500 2,500 2,500 Southern CA Association of 7,595 7,600 7,600 7,600 7,600 7,600 Governments membership 2014-15 Southern CA Association of 7,650 - - - - - Governments membership 2015-16 OC Council of Gov'ts (OCCOG) 8,283 8,300 8,300 8,300 8,300 8,300 LAFCO Reforms Cost Allocation 7,812 7,700 7,700 7,700 7,700 7,700 North OC Chamber of Commerce 1,893 2,000 2,500 2,500 2,500 2,500 International Council of Shopping Centers 135 - - - - - SUB-TOTAL 66,673 57,370 61,910 61,910 61,910 61,910 38 CITY OF BUENA PARK CONFERENCES, MEETINGS & TRAINING DETAIL (6650) FY 2016-17 and FY 2017-18 Department: CITY COUNCIL Fund/ FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 FY 17-18 Activity Description/Justification Actual Budget Proposed Approved Proposed Approved TOTAL DEPARTMENT $ 15,681 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 11-101101 City Council 15,681 15,000 15,000 15,000 15,000 15,000 League of CA Cities annual conference (attendance by five members) League of CA Cities, Orange County Division monthly meetings Training conferences, legislative and business meetings, Chamber of Commerce events, and other various meetings and events for council members 39 40 City Manager's Office CITY MANAGER’S OFFICE BUDGET NARRATIVE Fiscal Years 2016-17 and 2017-18 # OF FTE’s: 7.83 2016-17 TOTAL BUDGET: $2,023,800 2017-18 TOTAL BUDGET: $1,578,190 FUNCTIONS/OBJECTIVES: • To implement and manage policies, programs, goals & objectives approved by the City Council. • To implement goals and objectives of Strategic Plan as identified by City Council. • To direct, facilitate, coordinate & evaluate departmental activities. • Contract administration for such activities as: Orange County Fire Authority, Ambulance Service Contract, Southeast Animal Control Authority (SEAACA), Cable Foundation, and the City Attorney’s Office. • To provide responsive staff support to various City Council-appointed committees & commissions. • To guide the economic development marketing of the City. • To manage and support the successor agency. • To provide legislative analysis, monitoring & advocacy. • To work collaboratively with the Association of California Cities – Orange County in order to implement best practices in providing efficient government. • To develop communication strategies in the promotion of City services, programs, and events. • To provide purchasing services for City departments, including a standard warehouse function. DESIRED SERVICE LEVELS FOR COMING YEAR: • Ensure effective and timely progress reports through weekly updates to City Council. • Maintain aggressive participation & coordination of regional transportation, air quality & water issues. • Maintain high involvement with economic development projects in the City. • Continue high level of community interaction by City Manager & staff members. • Sustain high level of support for Neighborhood Task Force efforts. • Continue involvement in the OCCOG, League of Cities, ACC-OC, NWOCCM, and other organizations which impact the City. • Continue ongoing review with departments regarding opportunities for more cost- effective methods of service delivery. • Continue activities that protect and enhance sales tax revenue. • Continue business attraction and retention activities, which promote Buena Park as a business friendly community. • Continue participation in administrative activities of Orange County Fire Authority. • Closely monitor City budget and provide periodic analysis of total revenue status. • Administer City’s public website. • Manage communication programs that promote the City and its services and programs. 41 CITY MANAGER’S OFFICE BUDGET NARRATIVE Fiscal Years 2016-17 and 2017-18 • Plans, organizes, and prepares marketing publications related to City. • Coordinates and administers communication with media representatives for City events and services. 42 CITY of BUENA PARK CITY MANAGER’S OFFICE Organizational Chart CITY MANAGER Visit Buena Park 43 City Manager’s Office Purchasing Economic Development Economic Development Administrator – 1 Assistant to City Manager – 1 Purchasing Manager – 1 Economic Development Manager – 1 Communications & Marketing Buyer – 1 Management Assistant – .5 Manager – 1 Management Analyst – 1 Management Analyst – .48 Housing & CDBG Analyst – 1 Executive Assistant – 1 Senior Administrative Assistant – 1 Marketing Assistant – .5 Central Stores Storekeeper – 1 CITY MANAGER’S OFFICE SERVICE LEVEL SUMMARY Fiscal Years 2016-17 and 2017-18 DEPARTMENT DETAIL I.
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