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City Council City Council CITY COUNCIL BUDGET NARRATIVE Fiscal Years 2014-15 and 2015-16 # OF FTE’s: 5.00 2014-15 TOTAL BUDGET: $295,860 2015-16 TOTAL BUDGET: $297,370 FUNCTIONS/OBJECTIVES: The City Council is the legislative and policy-making body for the City of Buena Park. Five Councilmembers are elected at large for four-year overlapping terms on a non- partisan basis. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. The City Council is elected to represent the interests of the citizenry and is responsible to deliver the services necessary to meet the needs of the community. The Council determines service levels and revenue obligations through the adoption of an annual budget, authorizes City contracts and expenditures, establishes City service and operating policies, and enacts local laws as necessary for the benefit of the community. 33 34 CITY OF BUENA PARK APPROPRIATION SUMMARY FUNCTION DEPARTMENT TITLE GENERAL GOVERNMENT SERVICES CITY COUNCIL FISCAL YEAR 2014-2015 APPROPRIATION ALLOCATION ACTIVITY SALARY & MAINTENANCE NUMBER ACTIVITY TITLE BENEFITS & OPERATIONS EQUIPMENT TOTAL 101101 CITY COUNCIL 144,260 151,600 - 295,860 TOTAL APPROPRIATIONS 144,260 151,600 - 295,860 RESOURCE ALLOCATION FUND NUMBER FUND TITLE TOTAL 11 GENERAL FUND 295,860 TOTAL RESOURCES 295,860 FISCAL YEAR 2015-2016 APPROPRIATION ALLOCATION ACTIVITY SALARY & MAINTENANCE NUMBER ACTIVITY TITLE BENEFITS & OPERATIONS EQUIPMENT TOTAL 101101 CITY COUNCIL 145,090 152,280 - 297,370 TOTAL APPROPRIATIONS 145,090 152,280 - 297,370 RESOURCE ALLOCATION FUND NUMBER FUND TITLE TOTAL 11 GENERAL FUND 297,370 TOTAL RESOURCES 297,370 35 CITY OF BUENA PARK MUNICIPAL BUDGET DETAIL FUNCTION DEPARTMENT TITLE GENERAL GOVERNMENT SERVICES CITY COUNCIL 2012-13 2013-14 2014-15 2014-15 2015-16 2015-16 OBJECT EXPENDITURE CLASSIFICATION AMENDED 2012-13 AMENDED DEPARTMENT CITY COUNCIL DEPARTMENT CITY COUNCIL CODE BUDGET ACTUAL BUDGET REQUESTED APPROVED REQUESTED APPROVED SALARY & BENEFITS # COUNCILMEMBER 5.00 68,470 68,470 68,470 68,470 68,470 68,470 TOTAL POSITIONS 5.00 5110 REGULAR SALARIES 68,470 69,645 68,470 68,470 68,470 68,470 68,470 5115 EXCESS MEDICAL/WAIVER 8,480 9,446 10,260 12,130 12,130 12,130 12,130 5154 REIMBURSABLE SALARIES (13,690) (13,692) (13,350) (12,970) (12,970) (12,970) (12,970) 5158 AUTO ALLOWANCE 18,000 14,839 18,000 18,000 18,000 18,000 18,000 5160 WORKERS' COMPENSATION 2,210 2,208 2,210 2,200 2,200 2,200 2,200 5170 MEDICAL INSURANCE 40,730 40,536 43,310 41,430 41,430 41,430 41,430 5171 DENTAL INSURANCE 5,710 4,673 5,980 5,980 5,980 5,980 5,980 5172 LONG-TERM DISABILITY 460 617 460 460 460 460 460 5173 LIFE AD&D 610 567 610 610 610 610 610 5174 MEDICARE 1,380 1,073 1,400 1,430 1,430 1,430 1,430 5180 RETIREMENT - CITY FUNDED 13,000 10,471 13,750 11,770 11,840 12,740 12,800 5199 REIMBURSABLE BENEFITS (5,750) (5,748) (5,470) (5,320) (5,320) (5,450) (5,450) LABOR BENEFITS REDUCTION (6,420) - (6,120) - - - - SALARY & BENEFITS TOTAL 133,190 134,635 139,510 144,190 144,260 145,030 145,090 MAINTENANCE & OPERATIONS 6240 PROF/CONTRACTUAL SERVICES 28,130 31,573 24,630 25,200 25,200 25,940 25,940 6265 MNGT INFO SYS CHGS - CITY 33,460 33,456 31,930 35,670 35,670 35,140 35,140 6410 STATIONERY/OFFICE SUPPLIES 1,200 1,434 1,200 1,200 1,200 1,200 1,200 6420 MEMBERSHIP & SUBSCRIPTION 52,700 55,970 54,790 57,370 57,370 57,370 57,370 6510 BUILDING MAINTENANCE - CITY 34,160 34,164 37,850 37,600 37,600 38,230 38,230 6650 CONFERENCE/MEETING/TRAINING 15,000 11,743 15,000 15,000 15,000 15,000 15,000 6690 SPECIAL DEPARTMENTAL 12,000 12,868 15,000 15,000 15,000 15,000 15,000 6799 REIMBURSABLE OPERATING EXPENSES (34,630) (34,632) (35,160) (35,440) (35,440) (35,600) (35,600) MAINTENANCE & OPERATIONS TOTAL 142,020 146,576 145,240 151,600 151,600 152,280 152,280 36 CITY OF BUENA PARK PROFESSIONAL & CONTRACTUAL SERVICES DETAIL (6240) FY 2014-15 and FY 2015-16 Department: CITY COUNCIL Fund/ FY 12-13 FY 13-14 FY 14-15 FY 14-15 Fy 15-16 Fy 15-16 Activity Description/Justification Actual Budget Proposed Approved Proposed Approved TOTAL DEPARTMENT $ 24,056 $ 24,630 $ 25,200 $ 25,200 $ 25,940 $ 25,940 11-101101 City Council Annual City Financial Audit 20,200 24,630 25,200 25,200 25,940 25,940 Coordinating Council 3,856 - - - - - SUB-TOTAL 24,056 24,630 25,200 25,200 25,940 25,940 37 CITY OF BUENA PARK MEMBERSHIP & SUBSCRIPTIONS (6420) FY 2014-15 and FY 2015-16 Department: CITY COUNCIL Fund/ FY 12-13 FY 13-14 FY 14-15 FY 14-15 FY 15-16 FY 15-16 Activity Description/Justification Actual Budget Proposed Approved Proposed Approved TOTAL DEPARTMENT $ 63,487 $ 54,790 $ 57,370 $ 57,370 $ 57,370 $ 57,370 11-101101 City Council League of CA Cities membership 16,192 16,190 16,200 16,200 16,200 16,200 and grassroots network (80% is funded by General Fund and 20% is funded by Water Fund) Association of CA Cities - 16,332 13,070 13,070 13,070 13,070 13,070 County Division membership (80% is funded by General Fund and 20% is funded by Water Fund) CDR, OC demographics study 2,500 2,500 2,500 2,500 2,500 Southern CA Association of 14,727 7,000 7,600 7,600 7,600 7,600 Governments membership OC Council of Gov'ts (OCCOG) 8,264 8,130 8,300 8,300 8,300 8,300 LAFCO Reforms Cost Allocation 6,064 7,900 7,700 7,700 7,700 7,700 West OC Regional Chamber of Commerce 1,908 - 2,000 2,000 2,000 2,000 SUB-TOTAL 63,487 54,790 57,370 57,370 57,370 57,370 38 CITY OF BUENA PARK CONFERENCES, MEETINGS & TRAINING DETAIL (6650) FY 2014-15 and 2015-16 Department: CITY COUNCIL Fund/ FY 12-13 FY 13-14 FY 14-15 FY 14-15 FY 15-16 FY 15-16 Activity Description/Justification Actual Budget Proposed Approved Proposed Approved TOTAL DEPARTMENT $ 11,743 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 11-101101 City Council 11,743 15,000 15,000 15,000 15,000 15,000 League of CA Cities annual conference (attendance by five members) League of CA Cities, Orange County Division monthly meetings Training conferences, legislative and business meetings, Chamber of Commerce events, and other various meetings and events for council members 39 40 City Manager CITY MANAGER’S OFFICE BUDGET NARRATIVE Fiscal Years 2014-15 and 2015-16 # OF FTE’s: 7.30/7.35 2014-15 TOTAL BUDGET: $1,178,300 2015-16 TOTAL BUDGET: $1,205,260 FUNCTIONS/OBJECTIVES: To implement and manage policies, programs, goals & objectives approved by the City Council. To implement goals and objectives of Strategic Plan as identified by City Council. To direct, facilitate, coordinate & evaluate departmental activities. Contract administration for such activities as: Orange County Fire Authority, Ambulance Service Contract, Southeast Animal Control Authority (SEAACA), Cable Foundation, and the City Attorney’s Office. To provide responsive staff support to various City Council-appointed committees & commissions. To guide the economic development marketing of the City. To manage and support the successor agency. To provide legislative analysis, monitoring & advocacy. To work collaboratively with the Association of California Cities – Orange County in order to implement best practices in providing efficient government. To develop communication strategies in the promotion of City services, programs, and events. To provide purchasing services for City departments, including a standard warehouse function. DESIRED SERVICE LEVELS FOR COMING YEAR: Ensure effective and timely progress reports through weekly updates to City Council. Maintain aggressive participation & coordination of regional transportation, air quality & water issues. Maintain high involvement with economic development projects in the City. Continue high level of community interaction by City Manager & staff members. Sustain high level of support for Neighborhood Task Force efforts. Continue involvement in the OCCOG, LCC/OC, NWOCCM, and other organizations which impact the City. Continue ongoing review with departments regarding opportunities for more cost- effective methods of service delivery. Continue activities that protect and enhance sales tax revenue. Continue business attraction and retention activities, which promote Buena Park as a business friendly community. Continue participation in administrative activities of Orange County Fire Authority. Closely monitor City budget and provide periodic analysis of total revenue status. Administer City’s public website. Manage communication programs that promote the City and its services and programs. 41 CITY MANAGER’S OFFICE BUDGET NARRATIVE Fiscal Years 2014-15 and 2015-16 Plans, organizes, and prepares marketing publications related to City. Coordinates and administers communication with media representatives for City events and services. 42 CITY of BUENA PARK CITY MANAGER’S OFFICE Organizational Chart CITY MANAGER Visit Buena Park 43 City Manager’s Office Purchasing Economic Development Economic Development Administrator – 1 Assistant to City Manager - 1 Purchasing Manager - 1 Economic Development Manager – 1 Communications & Marketing Buyer - 1 Management Assistant – .5 Manager – 1 Management Analyst – 1 Management Assistant – .5 Housing & CDBG Analyst – 1 Executive Assistant – 1 Senior Administrative Assistant - 1 Central Stores Storekeeper - 1 CITY MANAGER’S OFFICE SERVICE LEVEL SUMMARY Fiscal Years 2014-15 and 2015-16 DEPARTMENT DETAIL I.
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