Cinque Port Town of New Romney Town Clerk’s Office Town Hall New Romney Kent TN28 8BT Tel: New Romney 01797 362348 Mrs C. Newcombe Town Clerk and Responsible Financial Officer Ref: MW/7001 21 December 2020 Dear Councillor, A MEETING OF THE PLANNING AND ENVIRONMENT COMMITTEE WILL BE HELD REMOTELY ON WEDNESDAY 6 JANUARY 2021 AT 6.45 PM. Members of the public are welcome to follow this meeting live. Signed: Marlene Worf Mrs Marlene Worf Planning Clerk Email: [email protected] PLEASE NOTE: The afore-mentioned meeting will be held remotely and will commence at 6.45pm. Members of Public are welcome to join this Zoom Meeting live using Join Zoom Meeting https://zoom.us/j/96494885660?pwd=WjlNVDlVVGIwYWI3V2Q3SW0zYlFCUT09 Meeting ID: 964 9488 5660 Passcode: 247048 1 | P a g e PUBLIC PARTICIPATION AT VIRTUAL TOWN COUNCIL MEETINGS 1. Who can participate in a New Romney Town Council meeting? All Members of the Public may follow the Council meeting live via Zoom using the published invitation link. As well as members of the Council (or relevant Council Committee) and Council Officers participating remotely in the meeting, a maximum of TWO members of public may also participate remotely by submitting a question at a meeting. The question must relate to a matter affecting the parish of New Romney and/or its residents. Each submission must last no longer than 3 minutes in total. Due to current remote working practices, any such question can be delivered by way of a written statement to be submitted by email by midday on the day of the Council meeting - to be read out by the Clerk during the meeting. The question submitted should be mindful of the 3 minute speaking time available. The reading of the question will allow for any mid-sentence delivery to be completed before being stopped at the three minute deadline. If any Member of Public does not have access to email, a question can be submitted by a representative on their behalf. Any such questions should be emailed to: [email protected] by midday on the day of the Council meeting. 2. How and when do I have to let the council know that I want to participate? You will need to give written notice (via email) that you would like to participate by 3pm on the Friday before the meeting, providing your name and contact details and a summary of what your question subject will be. No late notifications can be accepted. 3. What happens if more than two local residents want to participate by submitting questions to the Council? The system will operate on the basis of “first come, first served” as identified by the Clerk. You will be notified as soon as possible after your ‘notification of wish to participate’ has been received as to whether or not you will be able to participate virtually (by the reading of your submission). 4. What will happen at the Council meeting? Your question will be read aloud by the Clerk during the agenda item: Public Questions. If it is possible for the Chairman to provide a response to your question at the meeting, he/she will do so. If it is not possible to 2 | P a g e provide a response at that time, a response will be provided in writing – usually within 28 days of the meeting taking place. Agendas and reports for meetings will be available at least 3 working days and usually 7 weekdays before the date of the meeting on the Town Council website. Any supplementary sheets will be available the day before the meeting and can be viewed at www.newromney-tc.gov.uk THE LAWS OF LIBEL AND SLANDER • These laws are very strict. • If, in public, you say something about a person that is not true, even if you believe it to be true, you may be sued and have to pay compensation. Therefore, you need to be very careful about any criticism you wish to make of people in any written submission. • Councillors are able to speak more freely and bluntly while in Council or Committee meetings than members of the public. • You, as a member of the public, do not have the same protection. 3 | P a g e PLANNING AND ENVIRONMENT COMMITTEE MEETING WEDNESDAY 6 JANUARY 2021 AT 6.45PM AGENDA 1. APOLOGIES: To receive the apologies of councillors unable to attend and approve reasons for absence. 2. DISPENSATION TO PARTICIPATE: To receive and note any applications granted by the Town Clerk, on behalf of the Town Council, for dispensation to participate in Meetings of New Romney Town Council. 3. DECLARATIONS OF INTEREST: Councillors to declare any Disclosable Pecuniary Interests or Other Significant or Personal Interests they may have in items on the agenda this evening. 4. ADJOURNMENT OF MEETING: To formally adjourn the meeting of the Council for a maximum period of fifteen minutes to allow for an allocated public session. 5. PUBLIC QUESTIONS: Members of the public may put questions to the Chairman of the Council for a period of fifteen minutes regarding matters to do with the town of New Romney and its coastal areas of Littlestone and Greatstone, including items on the agenda. Any Councillors who have declared an “Other Significant Interest” in matters to be discussed at this meeting will also have the opportunity to speak within the session set aside for public participation, in accordance with the Town Council’s Code of Conduct Item 5(3)(b), which reads as follows: “ Where you have an Other Significant Interest in any business of the Authority, you may... make representations, answer questions or give evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose.” 4 | P a g e 6. RE-CONVENING OF MEETING: To formally re-convene the meeting of the Council. 7. MINUTES (i) To approve the minutes of the Planning and Environment Committee Meeting held on 9 December 2020 (Previously circulated). 8. PLANNING CLERK’S REPORT (Encs*) Attached hereto. 9. SCHEDULE OF PLANNING APPLICATIONS (Encs*) Please see attached Schedule of Planning Applications 10. ANY FURTHER PLANNING APPLICATIONS RECEIVED That the Committee is prepared to consider. 11. SCHEDULE OF LICENCING APPLICATIONS Please see attached Schedule of Licence Applications 12. FOLKESTONE AND HYTHE DISTRICT COUNCIL REPORTS DECISIONS/MATTERS (Encs*) Please see attached Schedule of Delegated Decisions. 13. PLANNING APPLICATION 20/0690/FH – SANDBANKS, COAST ROAD, LITTLESTONE Chairman to update. 14. PLANNING APPLICATION Y19/1421/FH – 99 LITTLESTONE ROAD, LITTLESTONE Councillor Picco to report. 15. VACANT PROPERTIES IN NEW ROMNEY To consider a report to FHDC in respect of the following vacant properties: 80 St Nicholas Road Greengates, Marine Parade, Littlestone Scotts, Marine Parade, Littlestone 5 | P a g e 15. KCC SAFEGUARDING SPD AND STATEMENT OF COMMUNITY INVOLVEMENT CONSULTATION To consider if the Committee wish to respond to the Consultation. (Link details to Consultation previously circulated.) 15. ENVIRONMENTAL MATTERS To receive written reports and, within the remit of the Committee, take any such action(s) thereon as may be deemed necessary. Planning Clerk – 21 December 2020 6 | P a g e AGENDA ITEM 7 116 MINUTES of A Remote Meeting of the Planning and Environment Committee Held on Wednesday 9 December 2020 Commencing at 6.45pm PRESENT: Councillors: P D Thomas, J Picco, P J Coe, Mrs P Metcalfe, J Rivers and Ms W Nevard In the Chair: Councillor Thomas (Chairman) In Attendance: Planning Clerk - Mrs M Worf Town Clerk - Mrs C Newcombe 292/2020-21 APOLOGIES Apologies for absence were received from : Councillor R Tillson who was experiencing technical problems Councillor J Ebrey-Cramp who was unwell. It was PROPOSED BY: Councillor Rivers SECONDED BY: Councillor Picco and RESOLVED – That reasons for absence, as detailed above, be approved. 293/2020-21 DISPENSATION TO PARTICIPATE It was reported that no new applications for Dispensation to Participate had been received. 294/2020-21 DECLARATIONS OF INTEREST There were no Declarations of Interest. 295/2020-21 ADJOURNMENT OF MEETING It was not necessary to adjourn the meeting as no members of the public were present and no questions had been received in writing. 296/2020-21 PUBLIC QUESTIONS There were no public questions 7 | P a g e 117 297/2020-21 RE-CONVENING OF MEETING Not applicable. 298/2020-21 MINUTES Minutes of the Meeting Held on 18 November 2020 Having duly considered the afore-mentioned Minutes it was: PROPOSED BY: CouncillorMs Nevard SECONDED BY: Councillor Mrs Metcalfe and RESOLVED UNANIMOUSLY – That the Minutes of the Meeting held on 18 November 2020, a copy of which had been previously circulated to all Councillors, be signed as a true and correct record subject to the following amendment : Page 96 – Minute No 249/2020-21 Delete ‘adjacent’ insert ‘near’. 299/2020-21 PLANNING CLERK’S REPORT The Planning Clerk’s report was received and noted and read as under : PLANNING CLERK’S REPORT FOR REMOTE PLANNING and ENVIRONMENT COMMITTEE MEETING - 9 DECEMBER 2020 (A) MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 18 NOVEMBER 2020 There were no matters arising from the Minutes. (B) OTHER MATTERS OF REPORT (i) Planning Application Y19/1421/FH A response has been received from the Enforcement Officer to the Town Council’s enquiry (Minute No 208/2020-21 refers) advising : ‘As you are aware, the dimensions of the structure in the rear garden of property means that it cannot be considered ‘permitted development’. This is because the structure is 50cm higher than that allowed under permitted development rights. As this is the case, a planning application was submitted for the structure.