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MEDIA RELEASE: Immediate REGIONAL MUNICIPALITY OF WATERLOO CONSOLIDATED COUNCIL AGENDA December 12, 2001 Closed Meeting 6:15 p.m. Regular Meeting 7:00 p.m. REGIONAL COUNCIL CHAMBER 150 Frederick Street, Kitchener, ON * DENOTES CHANGES TO, OR ITEMS NOT PART OF ORIGINAL AGENDA 1. MOMENT OF SILENCE 2. ROLL CALL 3. MOTION TO GO INTO CLOSED SESSION (if necessary) 4. MOTION TO RECONVENE IN OPEN SESSION (if necessary) 5. DECLARATION OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT 6. DELEGATIONS * a) Peter Cameron, Project Co-ordinator and Linda Nagel, Chairperson, Waterloo Region * Co-op Council re: Co-operative Community Economic Development. b) Ruth Forbes, Parents of Technologically Dependent Children on Ontario re: Grant request. (Refer AF-01-012/S, Item 1.) 7. PRESENTATIONS a) Ken Seiling, Regional Chair - Presentation of certificates to mark the 25th Anniversary of the Regional Official Policies Plan (ROPP) to Bill Thomson, Mark Stagg, Mark Dorfman, Wendy Wright, Frank Watty and Gerry Thompson, staff who were involved in the generation of the initial ROPP twenty-five years ago. b) Larry Kotseff, Commissioner Planning, Housing and Community Services Department - Presentation on Smart Growth. c) Mr. Brad Ullner and Ms. Paula Saunders, Assessment/Design Committee of the Kitchener-Waterloo Barrier Free Advisory Committee, and Ms. Margaret Sanderson, Inclusion Co-ordinator, Community Services Department - Presentation of a thank you plaque to Regional Council. 8. PETITIONS 9. MINUTES OF PREVIOUS MEETINGS a) Council - November 28, 2001 b) Budget Committee – November 28, 2001 c) Planning & Works - December 4, 2001 d) Trees By-Law Exception - December 4, 2001 e) Community Services - December 4, 2001 f) Planning & Works Public Meeting - December 4, 2001 g) Administration & Finance - December 5, 2001 10. COMMUNICATIONS * a) Association of Municipalities of Ontario re: * i) AMO Discusses Disability and Alternative Fuel Issues. Attached for information. (P1) ii) SuperBuild Hosts Drinking Water Financing Strategy Forum. Attached for information. (P2) iii) Federal Budget Makes Added Infrastructure Commitments. Attached for information. (P3) iv) Municipalities Get A New Municipal Act. Attached for information. (P4) b) David Johnston, President University of Waterloo re: Regional support to the Centre for Pavement and Transport Technology. Attached for information. (P5) 11. MOTION TO GO INTO COMMITTEE OF THE WHOLE TO CONSIDER REPORTS 12. REPORTS Finance Reports a) T2001-136 Perimeter Gas Control System Upgrade, Former Kitchener Landfill Site - attached & marked F-01-101. b) T2001-128 Transit Coaches - attached & marked F-01-102. Committee Reports a) Planning & Works - attached & marked PW-01-019/S b) Trees By-Law Exception - attached & marked TB-01-002/S c) Community Services - attached & marked CS-01-018/S d) Administration & Finance - attached & marked AF-01-012/S e) Licensing & Retail - available at meeting Chief Administrative Officer Regional Chair Regional Clerk 13. OTHER MATTERS UNDER COMMITTEE OF THE WHOLE a) Marijuana "Home Grow" Operations. (Referred from November 28, 2001 - see attached letter from Councillor Jake Smola.) Update from Waterloo Regional Police Services Board pending - to be available at meeting. 14. MOTION FOR COMMITTEE OF THE WHOLE TO RISE AND COUNCIL RESUME 15. MOTION TO ADOPT PROCEEDINGS OF COMMITTEE OF THE WHOLE 16. MOTIONS 17. NOTICE OF MOTION 18. UNFINISHED BUSINESS 19. OTHER BUSINESS 20. QUESTIONS 21. ENACTMENT OF BY-LAWS - FIRST, SECOND & THIRD READINGS a) A By-law to Appoint a Municipal By-law Enforcement Officer. b) A By-law to Assume Full Jurisdiction Over, and Ownership of the Township of Wellesley Sanitary Sewage Collection System. c) A By-law to Confirm the Actions of Council 22. ADJOURN REGIONAL COUNCIL MINUTES December 12, 2001 The following are the minutes of the Regular Council meeting held at 7:00 p.m. in the Regional Council Chambers, 150 Frederick Street, Kitchener, Ontario, with the following members present: Chair K. Seiling, D. Bergman, J. Brewer, T. Galloway, J. Haalboom, F. Kent, J. Martens, J. Mitchell, W. Roth, J. Smola, B. Strauss, S. Strickland, J. Wideman, L. Woolstencroft, and C. Zehr. Regrets: D. Craig. DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT None declared. DELEGATIONS a) Peter Cameron, Project Co-ordinator and Linda Nagel, Chairperson, Waterloo Region Co-op Council re: Co-operative Community Economic Development. P. Cameron and L. Nagel explained the importance of Co-operatives in the Region. They noted co-ops were organized to ensure affordable projects, to provide reliable services, to provide secure employment and for people to invest in their own communities. Co-ops and credit unions help keep dollars circulating within the local economy as their members are co- owners as well as consumers in their co-ops. They explained there are now 58 co-operative organizations in the Region of Waterloo serving 46,000 members. In the year 2001 these co- ops provided approximately 500 jobs directly to the regional economy. P. Cameron and L. Nagel advised that the Trillium Foundation had helped them to prepare a map and they were asking Regional Council to help them distribute the map. Council agreed to help support the Co-op Council with the distribution of the map. b) Ruth Forbes, Parents of Technologically Dependent Children on Ontario re: Grant request. (Refer AF-01-012/S, Item 1.) R. Forbes appeared in support of the recommendation contained in the Administration and Finance Committee summary from December 5, 2001. R. Forbes explained that Kids Country Club provides respite care for children. This gives parents, with dependent children, an opportunity for a break on an occasional or part time basis. Many children who are technologically dependent are now looked after at home and not in institutions. Without the services of organizations such as Kids Country Club parents would not get the support they need from the community. R. Forbes asked the Region to support a grant that would be the Council - 2 - 01/12/12 equivalent of the development charges required for their new building. Councillors debated the pros and cons of providing such a grant. Several Councillors noted this type of grant has been provided on only a few occasions in the past and questioned if it should be granted this time. Council did not want to set a precedent of providing grants to non-profit agencies to offset development charges. Council did note that on one other similar occasion a grant had been provided to the Rotary Children Centre. Other Councillors asked why the funds were being taken from the various reserve funds. Larry Ryan, Chief Financial Officer explained the Region collects development charges based on the requirements of these funds and therefore the same formula was being applied for the grant. MOVED by T. Galloway SECONDED by J. Brewer THAT the Regional Municipality of Waterloo approve the request of Parents of Technologically Dependent Children of Ontario, Central West Kids Country Club for a grant in the amount of $6,160.00 to be funded $3,712 from Water, $372 from Wastewater and $2,076 from the 2001 Contingency fund, subject to review of the project financial statements by Regional Staff. CARRIED ( Refer Item 1 of AF-01-012/S) PRESENTATIONS a) Ken Seiling, Regional Chair - Presentation of certificates to mark the 25th Anniversary of the Regional Official Policies Plan (ROPP) to Bill Thomson, Mark Stagg, Mark Dorfman, Wendy Wright, Frank Watty and Gerry Thompson, staff who were involved in the generation of the initial ROPP twenty-five years ago. K. Seiling presented certificates to Bill Thomson, Mark Stagg, Mark Dorfman, Wendy Wright, Frank Watty and Gerry Thompson. B. Thomson briefly explained the development of the Region’s first Official Plan. He noted that many of the areas explored in the plan were new and the Province has since taken those ideas and put them into Provincial Policy statements. The Plan developed the first policies for such things as the protection of agricultural lands, settlement policies, environmentally sensitive areas. B. Thomson noted that former Regional Chair Jack Young and members of Regional Council at the time, had been very supportive of the Official Plan initiative. b) Larry Kotseff, Commissioner Planning, Housing and Community Services Department - Presentation on Smart Growth. Larry Kotseff, Commissioner Planning, Housing and Community Services delivered a slide presentation on Smart Growth. The presentation highlighted the following topics; the Region’s development as a leader over the past 25 years, the challenges ahead, the opportunity of Smart Growth to build on the Official Plan, specific approaches for improvement, keys to the Region’s success, recommended approach, financial implications, and various considerations. Items that will be considered are: location, the environment, Council - 3 - 01/12/12 agriculture, urban/rural structure, alternatives to the automobile, quality of life, growth requirements, and broad Regional policy considerations. L. Kotseff stressed the need for a balanced approach to the community goals. MOVED by F. Kent SECONDED by B. Strauss THAT the Regional Municipality of Waterloo approve the approach and timelines regarding the Regional Smart Growth Strategy as outlined in Report P-01-141, dated December 4, 2001. CARRIED (Refer Item 3 of PW-01-019/S) c) Mr. Brad Ullner and Ms. Paula Saunders, Assessment/Design Committee of the Kitchener-Waterloo Barrier Free Advisory Committee, and Ms. Margaret Sanderson, Inclusion Co-ordinator, Community Services Department - Presentation of a thank you plaque to Regional Council. B. Ullner and P. Saunders announced that the Barrier Free Advisory Committee has been working for 10 years towards a more accessible Waterloo Region. The Committee was established in 1991. The delegation presented slides on the Committee’s mission, vision and values. The presentation also covered; the definition of a disability, responsibilities of various sub committees and accomplishments. Their success stories included working with transit, various building issues, audible signals, curb cuts, and an accessible Doon Heritage Crossroads.