Planning and Works Committee Agenda
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Media Release: Friday, January 24, 2014 4:30 p.m. Regional Municipality of Waterloo Planning and Works Committee Agenda Tuesday, January 28, 2014 9:00 a.m. Regional Council Chambers 150 Frederick Street, Kitchener 1. Declarations Of Pecuniary Interest Under The Municipal Conflict Of Interest Act 2. Delegations a) Kevin Litwiller, Director of Business Development, Lystek International Inc. re: Biosolids Management Consent Agenda Items Items on the Consent Agenda can be approved in one motion of Committee to save time. Prior to the motion being voted on, any member of Committee may request that one or more of the items be removed from the Consent Agenda and voted on separately. 3. Request to Remove Items From Consent Agenda 4. Motion to Approve Items Or Receive For Information a) E-14-006, Consultant Selection – Preliminary Design, Detailed 1 Design and Construction Administration and Inspection Services for Ottawa Street Improvements, Highway 7 Westbound Ramp to King Street East, City of Kitchener (Approval) 1515757 P&W Agenda - 2 - January 28, 2014 b) P-14-005, Monthly Report of Development Activity for December 9 2013 (Approval) c) P-14-006, Amendment to Regional Municipality of Waterloo 16 Controlled Access By-law #58-87 for an Access to Regional Road #58 (Bearinger Road), City of Waterloo (Approval) d) P-14-007, Region of Waterloo Contribution to the Preparation of a 21 Reference Plan for Road Widening Dedication on Regional Road #42 (Blair Road), Township of North Dumfries (Approval) Regular Agenda Resumes 5. Reports – Transportation and Environmental Services Design and Construction a) E-14-007, Notre Dame Drive and Snyder’s Road Reconstruction, 26 Township of Wilmot b) E-14-010, King Street and Weber Street Improvements, City of 55 Waterloo Rapid Transit c) E-14-009, Recommended Intersection Modifications at Mill Street 96 and Ottawa Street d) E-14-015, 2013 Summary of ION Community Relations Activities in 110 2013 Transportation e) E-14-005, Proposed Accessible On-Street Parking 121 f) E-14-012, Airport Master Plan – Update 132 Waste Management g) E-14-014, Curbside Collection Contract Considerations 146 Interdepartmental Reports h) E-14-013/P-14-008, 2014 Planning and Works Project Team 155 Membership i) P-14-009/F-14-008, Recommended Refinements to the Region of 179 Waterloo Brownfields Financial Incentive Program 1515757 P&W Agenda - 3 - January 28, 2014 Reports – Planning, Housing and Community Services j) P-14-010, Mid-Year 2013 Region of Waterloo Industrial and 201 Business Park Vacant Land Inventory k) P-14-011, Regional Transportation Master Plan – Progress Report 258 (Presentation) 6. Information/Correspondence a) Letter from Grand River Accessibility Advisory Committee re: Report 274 E-14-005, Proposed Accessible On-Street Parking b) Council Enquiries and Requests for Information Tracking List 276 7. Other Business 8. Next Meeting – February 11, 2014 9. Motion To Go Into Closed Session That a closed meeting of the Planning and Works and Administration and Finance Committees be held on Tuesday, January 28, 2014 immediately following the Planning and Works Committee meeting in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: a) proposed or pending disposition of land in the City of Kitchener b) proposed or pending litigation and receiving of legal advice subject to solicitor-client privilege related to a matter before an administrative tribunal c) personal matters about identifiable individuals regarding financial matters 10. Adjourn 1515757 P&W Agenda - 4 - January 28, 2014 Next Meetings Date Time Description Location Planning and Works Committee February 11, 2014 9:00 A.M. Planning and Works Council Chamber Committee 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario March 4, 2014 9:00 A.M. Planning and Works Council Chamber Committee 2nd Floor, Regional Administration Building 150 Frederick Street Kitchener, Ontario 1515757 1 1 Report: E-14-006 Region of Waterloo Transportation and Environmental Services Design and Construction To: Chair Jim Wideman and Members of the Planning and Works Committee Date: January 28, 2014 File Code: C04-30, 5163/5565 Subject: Consultant Selection – Preliminary Design, Detailed Design and Construction Administration and Inspection Services for Ottawa Street Improvements, Highway 7 Westbound Ramp to King Street East, City of Kitchener Recommendation: That the Regional Municipality of Waterloo enter into a Consultant Services Agreement with MTE Consultants Inc. of Kitchener, Ontario to provide consulting engineering services for preliminary design, detailed design, construction contract administration and construction inspection for the Ottawa Street Improvements from the Highway 7 Westbound Ramp to King Street East in the City of Kitchener at an upset limit of $201,047.75 plus applicable taxes, as per Report E-14-006 dated January 28, 2014, for the preliminary design and detailed design phases with construction contract administration and construction inspection to be paid on a time basis. Summary: The Region of Waterloo wishes to proceed with the Ottawa Street Improvements from the Highway 7 Westbound Ramp to King Street East in the City of Kitchener. This project is approximately 0.86 km in length and construction is planned in 2018. This project includes full reconstruction between McKenzie Avenue and the Westbound Ramp to Highway 7 which will include sanitary sewer, watermain and storm sewer replacement and replacement of the curbs, sidewalks and pavement. The remaining portion between McKenzie Avenue and King Street will include work to address poor pavement condition, replacement of watermain and some storm sewer sections due to deterioration, sidewalk repairs at various locations and new curb installation. Cycling facilities will be incorporated throughout the project limits on both sides of the road as #1529370 Page 1 of 8 2 2 January 28, 2014 2 Report: E-14-006 well as consideration of various intersection improvements throughout the corridor. The Project Team includes staff representatives from the Region of Waterloo and the City of Kitchener as well as the local ward Councillor Dan Glenn-Graham. In order to meet the 2018 construction start timeline, an engineering consultant must be hired now to undertake the preliminary design, detailed design and construction administration. An invitation for Letters of Interest to provide engineering services was advertised in the Waterloo Region Record and posted on the Region’s website. Eight (8) firms submitted proposals, out of which three (3) were short-listed. Based on the evaluation criteria, review of the detailed work plans, schedules and upset fees provided by the shortlisted consultants, the Evaluation Team recommends that MTE Consultants Inc. be retained to undertake this assignment at an upset fee limit of $201,047.75 plus applicable taxes for the preliminary design and detailed design phases with construction contract administration and construction inspection to be paid on a time basis. Report: 1. Background Improvements on Ottawa Street from the Highway 7 Westbound Ramp to King Street East in the City of Kitchener are identified in the Region’s 2014 Ten Year Transportation Capital Program for construction in 2018 in order to address the deteriorated road condition, storm sewer, sanitary sewer and watermain replacement needs as well as various intersection improvements. Other improvements to be considered include new curb and gutter installation, repair/replacement of deteriorated sidewalks, new detectable warning plates at sidewalk ramps, pedestrian and cycling refuge crossings to accommodate connections to local trails and pathways as well as the installation of cycling facilities as part of the proposed reconstruction. Planning of these improvements will be completed in accordance with the Schedule ‘A+’ requirements of the Municipal Class Environmental Assessment (Class EA). The Ottawa Street project limits are from the Highway 7 Westbound Ramp to King Street East as shown on the Key Plan in Appendix “A”. Ottawa Street within the project limits consists of a 4 lane urban cross section between Highway 7 and King Street East. The posted speed limit through the entire 0.86 km project length is 50 km/hr. The Project Team includes staff representatives from the Region and the City of Kitchener as well as the local ward Councillor Dan Glenn-Graham. Under the Region’s Transportation Corridor Design Guidelines, Ottawa Street is designated as an “Urban Neighborhood Connector – Avenue” and the abutting land on Ottawa Street is a mix of residential, institutional and commercial uses. Within the project limits, Ottawa Street has signalized intersections at the Highway 7 #1529370 Page 2 of 8 3 3 January 28, 2014 3 Report: E-14-006 Westbound Ramp, Weber Street and King Street East. The following intersection improvements are under consideration as part of this project: Increase the eastbound left turn lane storage on Ottawa Street to provide 100 metres of storage for left turns onto Weber Street; Increase the westbound left turn lane storage on Ottawa Street to provide 100 metres of storage for left turns onto Weber Street; Increase the northbound left turn lane storage on Weber Street to provide 35 metres of storage for left turns onto Ottawa Street; Increase the southbound left-turn lane on Weber Street to provide 35 metres of storage for left turns onto Ottawa Street. Regional staff