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What Is SIRS? New York State Student Information Repository System (SIRS) Manual Reporting Data for the 2018–19 School Year April 4, 2019 Version 14.13 The University of the State of New York THE STATE EDUCATION DEPARTMENT Information and Reporting Services Albany, New York 12234 Student Information Repository System Manual Version 14.13 Revision History Version Date Revisions Changes from 2017–18 to 2018–19 are highlighted in yellow. Changes since last version highlighted in blue. 14.0 August 1, 2018 Initial Release. • Deleted Program Service Codes: 5533 (Supplemental Services for Schools in Improvement Status under Title I); 5577 (Applied for Supplemental Educational Services for Schools in Improvement Status under Title I); • Program Service Code 8271 renamed “CDOS Credential Eligible Coursework”. • New Program Service Codes: Homeless Student Status (8262); Title I- Part A: Homeless Student Serviced with Set-Aside Funds (0892). • Homeless Indicator revised for local or regional purposes only. • Clarification re: absences, Validity Rules, Ch. 2: Student Reporting Rules. • Added “96” refusal code to NYSTP Assessments in 4 & 8 Science, Ch. 2. • ESEA transfer option code names changed to read ESEA instead of NCLB, Ch. 2. • Clarification re: long term subs, Ch. 3: Staff Reporting Rules. • Salary reporting requirements added, Ch. 3. • Reporting Itinerant Staff section added, Ch. 3. • FAQ for Course Instructor Assignment added, Ch. 3. • Charts added in Staff Tenure and Staff Attendance sections, Ch. 3. • Course Instructor Assignment template: race/ethnicity now required. • Student Credit GPA data element and codes removed; for regional reporting only. • New data elements: Dual Credit Code, Dual Credit Indicator, Homeless Student Status Code, Primary Course Instruction Language Indicator, Primary Instruction Delivery Method Code; Ch. 4: Data Elements (with corresponding code charts in Ch. 5: Codes and Descriptions). • NYS P-Tech Cohort III added, Ch. 5. • New CTE exams: Nationally Certified CTE and CTE Pathway. • New Regents exams: New Framework Global History & Geography II and Global History & Geography Transition. • New test group “LOTE”, Ch. 5. • Note added, NYSITELL-V2 test group, Ch. 5. • Former ELL status duration of four years instead of two, Ch. 5. • Replaced “GED” with “HSE” throughout, except for Grade Level Code GD (GED). • Removed IEP Diploma from Credential Type Codes and Descriptions, Ch. 5. • Removed subject-specific Safety Net program service codes, Ch. 5. • Removed Tenure Status Code D (Delete), Ch. 5. • Reason for Ending Enrollment Code 816 now reads HSE. • Assessments added to Secondary Assessments for Performance, Ch. 6. 14.1 August 17, 2018 • Note added under Career Pathways, Ch. 2. • Detail added for incarcerated students under Dropouts/Noncompleters, Ch. 2. • Clarification under Graduates, Ch. 2. • Detail added under Staff Tenure Template, Ch. 3: Staff Reporting Rules. • Clarification added re: Pathway Assessments, Ch. 5. • Removed Assessment Measure Codes for IB Theory of Knowledge (0I238) and IB Extended Essay (0I245), Ch. 5. Note added. • Added three IB Language – English assessments, Ch. 5. • Removed Primary Course Instructor Language Indicator table, Ch. 5. • Correction in Dual Credit Codes table, Ch. 5. • New Assignment Code: Health Coordinator (4507). • Correction of Grade Level Assignment Code GD (GED). 2 Student Information Repository System Manual Version 14.13 • Added CTE Technical Assessment – Other (assessment measure code 00C41), changed name of “CTE Skills Assessments” (assessment measure code 00199) to “Approved CTE Program Technical Assessment,” and eliminated all other assessment measure codes in Test Group “CTE” for Career and Technical Education. Clarified guidance on reporting of CTE assessments. • Deleted January and June RCT exam assessment measure codes. • Deleted all ALTRCT exam assessment measure codes. 14.2 September 7, 2018 • Clarifications added under Staff Snapshot Template Data, Ch. 3. • Added info to Dual Credit Indicator (Chs. 3 & 4). • Added info to Primary Course Instructor Lang Indicator, Ch. 4. • Removed Program Service Code 5742 (Title III: Part B, subpart 4: Emergency Immigration Education Program). • Note added to Program Service Code 0242 (Eligible to take the NYSESLAT for grades 308 ELA Accountability), Ch. 5. • Added info to Ending Enrollment Codes 442 (Left the U.S.) and 221 (Transferred to a school outside NYS with documentation), Ch. 5. 14.3 September 28, 2018 • Info added under FRPL Eligibility Type Codes, Chs. 2 & 5. • Note added under Homeless Students, Ch. 2. • Updates under Staff Snapshot Template and Staff Evaluation Rating Template, Ch. 3. • “DECLINED” race code added to Race Codes & Descriptions table, Ch. 3. • World History and Geography New Framework course code and information added, State Course Codes and Assessment Measure Standard Codes tables, Ch. 5. 14.4 October 19, 2018 • Staff Assignment inclusion of teaching assistants and teaching aides, Ch. 3. • Added info under Course Instructor Assignment Template, Ch. 3. • Added info under Primary Course Instruction Language Indicator, Ch. 4. 14.5 November 2, 2018 • Corrections to: Reason for Beginning Enrollment Code 7011, Chs. 2 & 5; Reason for Ending Enrollment Code 5927, Chs. 2 & 5; and Exit Enrollment Code 085, Appendix V. • Clarification to Homeless Primary Nighttime Residence data element description, Ch. 4. • Change in ELL Accommodation Code 12 for Regents exams from “Multiple day testing” to “Next day completion”, Ch. 5. • New ELL accommodation code added: 28 (Next day completion), Ch. 5. • Change in course code to be used for Grade 9 World History from 04052NF to 04051, Ch. 5. • Detail added to Program Service Code 0892 Title I – Part A: Homeless Students Served with Set-Aside Funds description, Ch. 5. • Corrections to: Reason for Beginning Enrollment Code 7011, Chs. 2 & 5; Reason for Ending Enrollment Code 5927, Chs. 2 & 5; and Exit Enrollment Code 085, Appendix V. 14.6 December 7, 2018 • Info added re: out of state schools, scenario 11, Ch. 2. • Info added re: charter schools, Dropouts/Noncompleters, Ch. 2. • Revisions under P-Tech Programs, Ch. 2. • Note added re: students pulled out for ENL instruction, Course Instructor Assignment, Ch. 3. • Added credential type Local Diploma with Superintendent Determination, Career Path Codes, Ch. 5. 3 Student Information Repository System Manual Version 14.13 • New: Interstate Compact on Military Exemptions, Assessment Measure Codes and Descriptions, Ch. 5. • Military compact exemption assessments and standard achieved code added, Ch. 5. • Info added to code 5555, Reason for Beginning Enrollment code descriptions, Ch. 5. • Reason for Ending Enrollment code 8338 moved from Dropout category to Other Circumstances category, Ch. 5. • Info added to code 8294, school age children on roster for census purposes only, Ch. 5. • Year added to suspension indicator, Ch. 6. 14.7 January 11, 2019 • Correction re: Interstate Compact on Military Exemptions, Assessment Measure Codes and Descriptions, Ch. 5. • Note removed re: Credential Type codes 068 and 069, Ch. 5. • Added immigrant student count data extract to reporting timeline, Appendix I. 14.8 February 1, 2019 • Change to text under Daily Attendance in Ch. 2. • Clarification made in ELL/MLL Students section, Ch. 2. • Corrections to Transitional Regents Exams in Global History & Geography in Assessment table, Ch. 5. • Added “Subtest Identifier” to Description column header in Assessment table. • Inclusion of CPSE to the title of code 8305, Ch. 5. • Fixed link regarding multiple pathway assessments, Ch. 5. 14.9 February 4, 2019 • Change text under Description in Assessment table for Transitional Regents Examinations in Global History and Geography – January, June and August. 14.10 March 8, 2019 • Info added re: NYS P-Tech programs, Ch. 2. • Clarification added to Table of Reporting Responsibilities for Preschool/PreK Students, Ch. 2. • Note added re: LOTE Pathway exams, Assessment Measure Standard Codes & Descriptions, Ch. 5. • Clarification under UPK Program Service code 902, Ch. 5. • Correction under 2018-19 BEDS Day Enrollment Data Extract, Deadlines for Verification & Certification of 2018-19 SY Data in SIRS, Appendix I. 14.11 March 29, 2019 • Updates in Validity Rules section, Ch. 2. • Corrected fields for reporting itinerant staff, Staff Snapshot Template, Ch. 3; and in Ch. 4, Data Elements. • Note added re: Dual Credit Indicator, Student Class Entry Exit Template, Ch. 3; and in Ch. 4: Data Elements. • Additions to FAQs – Course Instructor Assignment Template, Ch. 3. • New exit criterion added to Program Service code 0892, Title I – Part A: Homeless Student Served with Set-Aside Funds, Ch. 5. • Correction in IEP and 504 Accommodation Codes & Descriptions table, Ch. 5. 14.12 April 3, 2019 • Correction: No change in exit criterion for Program Service code 0892 (see above). • Correction: Deleted corrected fields for reporting itinerant staff (see above), Ch. 3 and Ch. 4. • Dual Credit Indicator changed to Dual/Concurrent Indicator, Ch. 3. • New language for Medically Excused, Validity Rules, Ch. 2. • Added Absence Due to Executive Order, Ch. 2 and Ch. 5. 14.13 April 4, 2019 • Amended language in definitions of Medically Excused and Absent Due to Executive Order, Validity Rules, Ch. 2. 4 Student Information Repository System Manual Version 14.13 • Amended language added to Program Service code 8265 - Absent Due to Executive Order, Ch. 5. 5 Student Information Repository System Manual Version 14.13 Table of Contents Table
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