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Tender Notice No: BHAVINI/ELE/12/2009/016 Name of Work: Operation and Maintenance of Construction Phase Sub-Stations and Electr

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Tender Notice No: BHAVINI/ELE/12/2009/016 Name of Work: Operation and Maintenance of Construction Phase Sub-Stations and Electr BHARATIYA NABHIKYA VIDYUT NIGAM LIMITED (A Government of India Enterprise) KALPAKKAM, KANCHEEPURAM (Dist), TAMIL NADU - 603 102. Tender Notice No: BHAVINI/ELE/12/2009/016 Name of Work: Operation and maintenance of Construction Phase Sub-stations and Electrical Installations including supply of specified materials at BHAVINI site, Kalpakkam. 1 2 BHARATIYA NABHIKYA VIDYUT NIGAM LIMITED (A Government of India Enterprise) KALPAKKAM, KANCHEEPURAM (Dist), TAMIL NADU - 603 102. Tender Notice No: BHAVINI/ELE/12/2009/016 Name of Work: Operation and maintenance of Construction Phase Sub-stations and Electrical Installations including supply of specified materials at BHAVINI site, Kalpakkam. Tender Issued to M/s……………………………………………………………………………………. …………………………………………………………………………………… By:…………………………………………………………………………………………… ………….. 3 4 TENDER NOTICE No: BHAVINI/ELE/12/2009/016 NAME OF WORK: Operation and maintenance of Construction Phase Sub-stations and Electrical Installations including supply of specified materials at BHAVINI site, Kalpakkam. 5 6 BHARATIYA NABHIKYA VIDYUT NIGAM LIMITED (A Government of India Enterprises) KALPAKKAM TENDER NOTICE No: BHAVINI/ELE/12/2009/016 Name of work: Operation and maintenance of Construction Phase Sub- stations and Electrical Installations including supply of specified materials at BHAVINI site, Kalpakkam. INDEX PAGE NO SECTION DESCRIPTION Check List 9 I Tender Notice 11 Form of General Rules and Directions for II Guidance of the Contractors. 15 III Special Conditions/ Instructions to Tenders 33 IIIA Safety code for contract works IIIB Quality management requirements IIIC Risk management – Fraud prevention 85 policy IV General Conditions of Contract for Work V 87 Specific Technical Requirements VI Schedule of Quantity 103 7 8 CHECK LIST BEFORE SUBMITTING THE TENDER THE TENDERER MUST CHECK THE FOLLOWING: SAY ‘YES’ OR ‘NO’ Have you Included Earnest Money? : 1. Have you filled schedule of quantities and unit rates in the tender book? : 2. Have you filled appendices I to IV? : 3. Do you agree to complete the work within the stipulated period as per the phased programme? : 4. Do you agree to all the conditions of contract in to (Wherever you differ you should bring it out in the covering letter) : 5. Have you included all the necessary equipment instruments tools/tackles & labour storage, space etc. for completion of the job, whether specifically mentioned or not? : 6. Are you registered with Central/State /PWD/MES/Railways? : 7. Are you related to any officer of BHAVINI or Constituent of the DAE? : 8. Have you submitted tender quotation in duplicate? : 9. Have you submitted all tender drawings and tender book along with quotation : 10. Are you registered with Tamil Nadu State or any other State Electrical Inspectorate? If so, please furnish the license number. : Signature of Tender: ______________________ Address of Tenderer:_______________________ 9 10 Section – I Tender Notice 11 12 BHARATIYA NABHIKIYA VIDYUT NIGAM LIMITED (A Government of India Enterprise) KALPAKKAM, KANCHEEPURAM (Dist), TAMIL NADU - 603 102. Tender Notice No: BHAVINI/ELE/12/2009/016 Dt.28-12-09 1. Name of work: Operation and Maintenance of Construction Phase Sub-Stations and Electrical Installations including supply of specified materials at BHAVINI site, Kalpakkam. 2. Sealed tenders are invited on behalf of the BHAVINI Ltd., by The STATION DIRECTOR, BHAVINI, Kalpakkam – 603 102, Kancheepuram (Dist.,), Tamil Nadu from reputed and experienced Electrical contractors with proven technical and financial capabilities possessing required equipment and EA/ESA License issued by the Electrical Inspectors, Government of Tamil Nadu. Bidders should have executed at least three similar works each costing not less than the amount equal to 40% of the estimated cost or two similar works each costing not less than 50% of the estimated cost or one work costing not less than 80% of the estimated cost in the last 7 years for the work of. " Operation and Maintenance of Construction Phase Sub-Stations and Electrical Installations including supply of specified materials at BHAVINI site , Kalpakkam " Estimated Cost : Rs. 42, 00,000.00 Earnest Money Deposit : Rs. 84000.00 Security Deposit : 8% of the contract value subject to minimum of Rs.2 Lakhs Cost of Tender Document : Rs. 520.00 Time allowed : 12 months Tender Document Sale : From 30.12.2009 to 13.01.2010 Submission of Tender : On or before 14.30 hrs on 20.01.2010 at BHAVINI, KALPAKKAM. Opening of Tender : At 15.00 Hrs on 20.01.2010 at BHAVINI, KALPAKKAM. The tender document shall not be sent by post. It can be obtained in person on written request through an authorized representative only, along with submission of proof of registration, annual audited reports for last three years indicating Balance Sheets & annual Turnover which should not be less than 30% of the estimated cost, latest Solvency certificate and work completion certificate, work order copies for similar work, costing as mentioned above, to the office of ACE (ELECTRICAL) BHAVINI on any working day from 30.12.2009 to 13.01.2010 on payment of the cost of Tender Documents in cash (This amount is not refundable) from the Manager (F&A), BHAVINI, Kalpakkam, Kancheepuram (Dist.,). Decision to issue tender document is at the sole discretion of BHAVINI. Offers shall be submitted in a Sealed Envelope superscribed as Tender Notice No: BHAVINI/ ELE/12/2009/016 .Name of Work:" Operation and Maintenance of Construction Phase Sub- Stations and Electrical Installations including supply of specified materials at BHAVINI site, Kalpakkam " covering technical price bid, commercial aspects in separate sealed Envelope and EMD in another separate sealed Envelope superscribed as ‘EMD” and can be stitched along with the tender cover. The tender will be received up to 14.30 Hrs on 20.01.2010. Tender will be opened on the same date at 15.00 hrs in the presence of attending tenderers. First the envelope containing the EMD will be opened. If the EMD is found in order, only then further opening of the tender will be done In case the EMD is not in order, the tender will be returned to the tenderer unopened either on the spot, if the tenderer is present, or later by post. -SD- Station Director BHAVINI 13 14 SECTION – II FORM OF TENDER AND GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS 15 16 SECTION – II BHARATIYA NABHIKIYA VIDYUT NIGAM LIMITED (A Govt. of India Enterprise) FORM OF TENDER AND GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS 1. All works proposed for execution by contract will be notified in a form of invitation to tender posted in public places and signed by the Engineer. This form will state the work to be carried out as well as the date of submitting and opening tenders and the time allowed for carrying out the work, also the amount of earnest money to be deposited by the successful tenderer and the percentage, if any, to be deducted from bills. Copies of the specifications, designs and drawings and any other documents required in connection with the work signed for the purpose of identification by the Engineer shall also be open for inspection by the contractor at the “Engineer” during office hours. 2. In the event of the tender being submitted by a firm, it must be signed separately by each member thereof, or in the event of the absence of any partner, it must be signed on his behalf by a person holding a power of attorney to be produced with the tender, and it must disclose that the firm is duly registered under the Indian Partnership Act. 3. Receipt of payments made on account of a work, when executed by a firm, must also be signed by the several partners except where the contractors are described in their tender as a firm, in which case the receipts must be signed in the name of the firm by one of the partners, or by some other person having authority to give effectual receipt for the firm. 4. Any person who submits a tender shall fill-up the prescribed form, stating at what rate he is willing to undertake each item of the work. Tenders, which proposed any alteration in the work specified in the said form of invitation to tender, or in the time allowed for carrying out the work, or which contain any other conditions, of any sort, will be liable to rejection. Tenders shall have the name and number of the work which they refer written outside the envelopes. 5. The rate(s) and /or amount(s) must be quoted in decimal coinage both in words and figures. 6. The Engineer or his duly authorized representative will open tenders individually, in the presence of this respective tenderer or his representative who may be present at the time.In the event of a tender being accepted, a receipt for the earnest money forwarded therewith shall thereupon be given to the contractor who shall there upon for the purpose of identification, sign copies of the specifications and other documents mentioned in Rule 1. In the event of a tender being rejected, the earnest money forwarded with such unaccepted tender shall thereupon be returned to the contractor remitting the same. 7. The Officer inviting tenders shall have the right to rejecting all or any of the tenders, and will not be bound to accept the lowest tender. 8. The receipt of an accountant or clerk for any money paid by the contractor will not be considered as an acknowledgment of payment to the Engineer and the 17 contractor shall be responsible for seeing that he procures a receipt signed by the Engineer, or by the Deputy Manager, FBR Project, Kalpakkam, Kancheepuram District, Tamilnadu. 9. The memorandum of work, tender form and the schedule of materials to be supplied by the FBR Project and their issue rates shall be filled in and completed in the office of the Engineer before the tender form is issued.
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