PUBLIC ADDRESS SYSTEM for PFBR BHAVINI, Kalpakkam
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BHARATIYA NABHIKIYA VIDYUT NIGAM LIMITED (A Government of India Enterprise) Kalpakkam – 603 102, Kancheepuram District, Tamil Nadu. Tender No - BHAVINI/IT/08/111/10 Name of Work PUBLIC ADDRESS SYSTEM FOR PFBR BHAVINI, Kalpakkam. BHARATIYA NABHIKIYA VIDYUT NIGAM LIMITED (A Government of India Enterprise) Kalpakkam - 603 102, Kancheepuram Dist. (TN) Tender No: BHAVINI /IT/08/111/10 Submission of Tender upto Opening of Tender Date Tim e Date Time 03.12.2008 14:00 hrs 03.12.2008 15:00 hrs Important Notes: • Tender forms shall be signed at the appropriate places by the intending tenderers. • The tenderer shall submit their offer in original Tender documents without changing the Tender format which satisfies each and every condition laid down in the tender documents, failing which the tender is liable to be rejected. • Contractor shall furnish the unconditional bid undertaking failing which their tender shall be considered incomplete and liable for rejection summarily. • This tender document should be returned with all papers intact without detaching any part of it. Tender Issued to M/s. …………………………………………………. By …………………………………………………… BHARATIYA NABHIKIYA VIDYUT NIGAM LIMITED (A Government of India Enterprise) Kalpakkam Name of the work: Design, material, construction features, engineering, manufacture, packing, transportation, delivery, unloading, safe storage, installation, testing, commissioning, training, documentation & guarantee of Public Address system for 500MWe Prototype Fast Breeder Reactor(PFBR) BHAVINI, Kalpakkam, Kancheepuram District, Tamil Nadu, PIN-603 102 INDEX Section Title Sheet No No. a. Check List I b. Notice Inviting Tender Form of Agreement and General Rules and Directions II for guidance of the contractors Special Conditions / Instructions to Tenderers III Safety code for contract works III A III B Quality Management Requirement III C Security Guidelines for Contractors IV General Conditions of Contract V A Technical Specification V B Data and Design sheets VI Schedule of Drawings VII Schedule of Supply of Materials VIII Schedule of Quantities SECTION I A) CHECKLIST Before submitting the tender the bidder must check the following Sl.No Description Response 1 Required EMD is placed in separate sealed envelope Yes/No 2 Latest Income Tax Clearance certificate enclosed Yes/No Sec II of the document (Contract memorandum) signed with 3 Yes/No seal and date 4 Section VIII is filled and submitted Yes/No No pre-condition has been specified by the contractor as per 5 Yes/No tender conditions. 6 Legal documents are enclosed for Power of Attorney e tc. Yes/No List of works executed by the firm during the last seven 7 Yes/No years as per the format. List of equipment, machinery & Man-power are enclosed. 8 Yes/No (As per given format) Drawings enclosed with tender documents are properly 9 signed by the contractor for having studied the drawings Yes/No before tendering All the drawings which are enclosed with tender document 10 Yes/No are returned to department along with tenders. Rates in Figures and in words are written properly and 11 amount of each item & Total amount has been worked out Yes/No properly. Each page of Schedule of quantities are signed by the 12 Yes/No contractor with seal Details of financial statement enclosed (As per given 13 Yes/No format) 14 Enclosed Statement of induction of workers Yes/No 15 Enclosed Solvency certificate Yes/No Tentative bar chart showing various activities and 16 Yes/No milestones 17 Undertaking (Section III B) signed Yes/No Agree to complete the work within the Stipulated period as 18 Yes/No per the ph ased programme? 19 Submitted tender quotation in duplicate Yes/No Signature of the Tenderer with date and seal SECTION – II FORM OF TENDER SECTION II FORM OF TENDER AND GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS 1. All work proposed for execution by contract will be notified in a form of invitation to tender posted in public places and signed by the Engineer. This form will state the work to be carried out as well as the date of submitting and opening tenders and the time allowed for carrying out the work, also the amount of earnest money to be deposited by the successful tenderer and the percentage, if any, to be deducted from bills. Copies of the specifications, designs and drawings and any other documents required in connection with the work signed for the purpose of identification by the Engineer shall also be open for inspection by the contractor at the “Engineer In Charge’s Office” during office hours. 2. In the event of the tender being submitted by a Partnership firm, it must be signed separately by each member thereof, or in the event of the absence of any partner, it must be signed on his behalf by a person holding a power of attorney to be produced with the tender, and it must disclose that the firm is duly registered under the Indian Partnership Act. 3. Receipt of payments made on account of a work, when executed by a partnership firm, must also be signed by the several partners except where the contractors are described in their tender as a firm, in which case the receipts must be signed in the name of the firm by one of the partners, or by some other person having authority to give effectual receipt for the firm. 4. Any person who submits a tender shall fill-up the prescribed form, stating at what rate he is willing to undertake each item of the work. Tenders, which proposed any alteration in the work specified in the said form of invitation to tender, or in the time allowed for carrying out the work, or which contain any other conditions, of any sort, will be liable to rejection. Tenders shall have the name and number of the work which they refer written outside the envelopes. 5. The rate(s) and /or amount(s) must be quoted in decimal coinage both in words and figures. 6. The Engineer or his duly authorized representative will open tenders individually, in the presence of this respective tenderer or his representative who may be present at the time. In the event of a tender being accepted, a receipt for the earnest money forwarded therewith shall thereupon be given to the contractor who shall there upon for the purpose of identification, signed copies of the specifications and other documents mentioned in Rule 1. In the event of a tender being rejected, the earnest money forwarded with such unaccepted tender shall thereupon be returned to the contractor remitting the same. 7. The Officer inviting tenders shall have the right to reject all or any of the tenders, and will not be bound to accept the lowest tender. 8. The receipt of an accountant or clerk for any money paid by the contractor will not be considered as an acknowledgment of payment to the Engineer and the contractor shall be responsible for seeing that he procures a receipt signed by the Engineer, or by the Manager (F&A), PFBR Project, Kalpakkam, Kancheepuram District, TamilNadu. 9. The memorandum of work, tender form and the schedule of materials to be supplied by the BHARATIYA NABHIKIYA VIDYUT NIGAM LIMITED (A Government of India Enterprise) Kalpakkam 603 102, Kancheepuram Dist. (TN) PFBR PROJECT TENDER FOR WORKS I/We hereby tender for the execution for the Bharatiya Nabhikiya Vidyut Nigam Limited of the work specified in the underwritten Memorandum within the time specified in such memorandum at the rate specified therein, and in accordance in all respects with the specifications, designs, drawings and instructions in writing referred to in Rule 1 hereof and in Clause 11 of the General Conditions of Contract and with such materials as are provided for, by and in all respects in accordance with, such conditions so far as possible. MEMORANDUM a. General description: Design, material, construction features, engineering, manufacture, packing, transportation, delivery, unloading, safe storage, installation, testing, commissioning, training, documentation & guarantee of Public Address system for 500MWe Prototype Fast Breeder Reactor(PFBR) BHAVINI, Kalpakkam, Kancheepuram District, Tamil Nadu, PIN-603 102 b. Estimated cost : Rs. 191 lakhs. c. Time of completion : 10 months d. Earnest money deposit : Rs. 01 lakh (one lakh) e. Security deposit : 5% of contract value subject to minimum of Rs 04 lakhs On award of the work, Earnest Money deposited at the time of tender will be treated as part of Security Deposit. The balance amount of the Security Deposit as per Schedule “A” of General Conditions of Contract (G.C.C) will be collected by deductions from the running account bills of the contractor at the rate of 10 % of the value of work done in each bill till the balance amount stands recovered from the contractor so as to make-up the total amount of 10% of Contract value (Subjected to minimum as mentioned in “Schedule – A”). The Security Deposit will also be accepted in Cash or in Government Securities and Fixed Deposit Receipts and Guarantee Bonds of State Bank of India or any other Schedule Bank of India. SHOULD THIS TENDER BE ACCEPTED IN WHOLE OR IN PART, I/WE HEREBY AGREE: RULE (1): to abide by and fulfill all the terms and provisions of the said conditions annexed hereto and all the terms and provisions contained in the notice inviting tender so far as applicable, and/or in default thereof to forfeit and pay to BHARATIYA NABHIKIYA VIDYUT NIGAM LTD. the sum of money mentioned in the said conditions. A sum of Rs. 1,00,000/- (Rupees one lakh only) is hereby forwarded by Deposit at call receipt of a Schedule Bank, Guarantee Bond of a Schedule Bank or State Bank of India Guaranteed by the Reserve Bank of India as Earnest Money.