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I. Ii. Iii. Iv. V. Vi. Vii PORT OF COLUMBIA COUNTY 100 E STREET, COLUMBIA CITY, OR APRIL 10, 2019 8:30 A.M. I. CALL MEETING TO ORDER (President, Chris Iverson) A. Flag Salute B. Roll Call II. CONSENT AGENDA (The Board has agreed to implement a Consent Agenda. Implementation of the Consent Agenda means that all items marked with an asterisk (*) are adopted by a single motion, unless a Member of the Board requests that such item be removed from the Consent Agenda and voted upon separately. Generally, Consent Agenda items are routine in nature and enable the Board to focus on other matters on the Agenda.) A.* Approval of Minutes; March 20, 2019 B.* Financial Reports/Commissioners Reimbursement III. COMMENTS FROM VISITORS (Limited to 2 min. per person unless prior authority is obtained) IV. UNFINISHED BUSINESS A. None V. NEW BUSINESS A. Resolution 2019-17 MH A RESOLUTION ESTABLISHING MOORAGE FEES AT THE SCAPPOOSE BAY MARINE PARK, AND REPEALING RESOLUTION 201-27 B. Resolution 2019-18 MH A RESOLUTION ESTABLISHING NEW LAUNCH AND DAILY USE PARKING FEES AT THE SCAPPOOSE BAY MARINE PARK, REPEALING RESOLUTION 2017-61 C. Resolution 2019-19 MH A RESOLUTION ESTABLISHING HANGAR AND TIE-DOWN FEES AT THE SCAPPOOSE INDUSTRIAL AIRPARK, AND REPEALING RESOLUTION 2017-37 D. Resolution 2019-20 CA A RESOLUTION APPROVING THE SELECTION OF MIKE GEORGE PAVING CO. FOR WORK AT THE MULTNOMAH INDUSTRIAL PARK E. Resolution 2019-21 CA A RESOLUTION APPROVING AN AWARD FOR A PROJECT TO EXTEND WATER AND SEWER LINES AT THE SCAPPOOSE INDUSTRIAL AIRPARK F. Resolution 2019-22 CA A RESOLUTION AUTHORIZING SUPPLEMENTAL FUNDING FOR LOWER COLUMBIA ENGINEERING FOR ADDITIONAL PHASE III DESIGN AND ENGINEERING WORK FOR A NEW AIRPARK HANGAR BUILDING G. Resolution 2019-23 PM A RESOLUTION AUTHORIZING THE PORT TO ENTER INTO A PURCHASE AND SALE AGREEMENT WITH MARK D. SEMLING FOR A SMALL PARCEL LOCATED AT MCNULTY CREEK DRAFT VI. EXECUTIVE DIRECTOR’S REPORT VII. COMMISSIONER REPORT VIII. ADJOURNMENT Pursuant to ORS 192.640 (1) the Port of Columbia County Board of Commissioners reserves the right to consider and discuss, in either Open Session or Executive Session, additional subjects which may arise after the agenda is published Next Regularly Scheduled Meetings Upcoming Events Apr. 24th at 8:30 a.m. (Port Office) Work Session (TBD) May 7th 5:30 p.m. SBM Advisory Committee Mtg. May 8th at 8:30 a.m. (Port Office) Commission Mtg. May 20th at 5:00 p.m. SIA Advisory Committee Mtg. Agenda times and order of items listed are estimated and are subject to change without notice. This facility is ADA accessible. If you need special accommodation, please contact the Port office at (503) 397-2888 or TTY (800) 735-1232, at least 48 hours before the meeting. PORT OF COLUMBIA COUNTY MARCH 20, 2019 COLUMBIA CITY, OREGON 97018 The Port of Columbia County held a Board meeting at 8:30 a.m. on Wednesday, March 20, 2019, at the Port Office, 100 E Street, Columbia City, Oregon, with the following present: Commissioners Staff Chris Iverson President Doug Hayes Executive Director Larry Ericksen Vice President Paula Miranda Executive Deputy Director Mike Avent 2nd Vice President Bob Gadotti Finance Manager Robert Keyser Secretary Sean P. Clark PWW Terminal Manager Patrick Trapp Treasurer Sydell Cotton Exec. Asst./Office Coordinator Gina Sisco PR & Comm. Outreach Rep. Scott Jensen Planning Miriam House Asst. Prop. Ops. Manager Guests Legal Counsel Brian Little N.W.I.W. Robert Salisbury Brian Fawcett Clatskanie PUD Della Graham Citizen Press Lou Soumas Next Renewable Fuels Oregon Christine Menges Chronicle Nancy Ward St. Helens Citizen Anna Delazio Spotlight Carrol Sweet Scappoose Citizen Will Ison Astoria Citizen Ralph Culpepper Scappoose Citizen The meeting was called to order at 8:30 a.m. by President Chris Iverson. Consent Agenda Larry Ericksen moved, Pat Trapp seconded a motion to adopt the consent agenda, February 13, 2019 minutes and Financial Reports as submitted. Chris Iverson and Robert Keyser abstained from voting on Item B due to potential conflict of interest. Motion carried. Comments from Visitors Carroll Sweet, Scappoose Oregon, expressed concern with language regarding the Site Development and Option agreement with Next Renewable Energy Group. New Business RESOLUTION 2019-14 A RESOLUTION AUTHORIZING THE PORT TO ENTER INTO A SITE DEVELOPMENT AND OPTION AGREEMENT WITH NEXT RENEWABLE ENERGY GROUP, INC. Robert Keyser moved, Larry EricksenDRAFT seconded a motion to adopt Resolution 2019-14, authorizing the Executive Director to execute the Site Development and Amended Option Agreement as presented. Motion carried unanimously. RESOLUTION 2019-15 A RESOLUTION AUTHORIZING THE PORT TO ENTER INTO A CONTRACT WITH CASCADIA ASSOCIATES LLC TO PREPARE THE SCOPE AND ESTIMATED COSTS FOR PREPARING A FEASIBILITY STUDY (FS) WORK PLAN PER DEQ’S REQUIREMENTS Larry Ericksen moved, Robert Keyser seconded a motion to adopt Resolution 2019-15, authorizing the Executive Director to move forward and execute the agreement with Cascadia for the completion of the scope of work. Motion carried unanimously. RESOLUTION 2019-16 A RESOLUTION ESTABLISHING MOORAGE FEES FOR FLOATING HOMES AT THE SCAPPOOSE BAY MARINE PARK Pat Trapp moved, Robert Keyser seconded a motion to adopt Resolution 2019-16, authorizing to adjust the moorage fees by a CPI of 3.05% for floating homes at the Scappoose Bay Marine Park. Motion carried unanimously. Exhibits to minutes are attached only to the original which can be examined at the Port Office, 100 E Street, Columbia City, OR 97018 1 | Page MCNULTY CREEK NEW BUILDING UPDATE Paula reported staff has been entertaining the possibility of building a new spec build at McNulty Creek Industrial Park. She said the state has granted the Port some money to use towards addressing some the wetland issues at the location. She stated at this point there are no prospects but would like to see this project in the next budget cycle. Paula also discussed the details of a loan through Business Oregon. CAPITAL BUDGET DISCUSSION Brian Little, Columbia City Oregon, member of the Port’s Budget Committee commented on the proposed budget. Bob Gadotti the Port’s Finance Manager reviewed the capital budget numbers with the Commission. They had a discussion with regards to a new shop building, continued dredging at the Scappoose Bay Marine Park, Trestle Beach and Port Westward fire system upgrade. Executive Director’s Report A written report was provided and read by Doug Hayes. Commissioner Reports Pat Trapp reported he attended the Dyno Nobel Community Awareness Panel, the H.S.E.M.C. meeting and was asked to fill an at large Board position, the ColPac meeting and is currently a Board member, and N.W.A.C.T. meeting. He also attended the Keep Local Columbia County Job Fair, he’s planning on attending a tour being given by the Emergency Management team and a breakfast fundraiser on April 20th given by the City of Columbia City. Robert Keyser stated he appreciates public comment during Commission meetings he said everyone’s opinion is important and says they learn from those comments. He reported he had the opportunity of attending the Columbia County Historical Society meeting. He discussed with Doug his interest of preserving the history of Port Westward and would like to start recording oral history with the local community. Larry Ericksen reported he attended the rail transportation meeting and is currently a Committee member. He said they are starting to see commitments from business users of the rail and stake holders. He also met with the Next Renewable group he said it was very encouraging to hear their outlook on this industry which gives him hope of seeing their project come to fruition. Larry stated the Scappoose Economic Development Committee will be meeting on Thursday where they will be taking a tour of Oregon Aero. Lastly, he reported they have obtained Chapman Landing from the County. Mike Avent agrees with Robert with regards to public input and thanked staff for all their efforts. Chris Iverson encourages public input as well. He reported he attended the PNWA Mission to Washington DC he feels it’s important to meet with delegates and discuss Port issues and projects. THERE BEING NO FURTHER BUSINESSDRAFT BEFORE THE COMMISSION THE MEETING ADJOURNED AT 10:25 A.M. April 10, 2019 President Date Commission Approved Secretary Exhibits to minutes are attached only to the original which can be examined at the Port Office, 100 E Street, Columbia City, OR 97018 2 | Page Finance Update STAFF REPORT DATE: April 10, 2019 TO: Commission Board FROM: Bob Gadotti Executive Finance Manager RE: Finance Update as of March 31, 2019 Discussion This agenda item is an update of the Port’s current financial status as of March 31, 2019. Cash and Investments: $5,524,392. YTD Revenues Collected: $7,466,246, which is 114.80% of the YTD budget of $6,503,817 YTD Expenses: $7,689,672, which is 87.40% of the YTD budget of $8,798,318. March 2019 checks issued totaled $406,533.69. March Highlights DRAFT YTD Revenues are $7,466,246 which is $962,429 over the YTD budget amount of $6,503,817. Actual revenues continue to trend above budget projections. YTD Expenses are $7,689,672 which is $1,108,646 under the YTD budget amount of $8,798,318. Actual expenses are lower than budget projections. Developing 2019-2020 budget. Page 1 of 1 DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT PORT OF COLUMBIA COUNTY Summary of All Units For the Nine Months Ending Sunday, March 31, 2019 All Funds All Funds All Funds Actual Budget Variance YTD YTD Favorable (Unfavorable) Resources Property
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