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Report Appendix B-Excursion Handbook

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Report Appendix B-Excursion Handbook REPORT APPENDIX B EXCURSION HANDBOOK Prepared & Updated By: Health/Physical Education/Outdoor Education Departments November 2018 REPORT APPENDIX B ACKNOWLEDGEMENTS The Health, Physical and Outdoor Education Department expresses its gratitude to the following for their work in the preparation of this guide and is appreciative of the advice and suggestions made by many supervisory officers. Dan Koenig, Superintendent, Curriculum & Accountability Team Nick Biagini, Program Coordinator, Health/Physical/Outdoor Education Patrick Keyes, Superintendent of Education, Student Success Ed Cooling, Retired Teacher, Health/Physical/Outdoor Education Department Agatha Veszeli, Resource Teacher, Health/Physical/Outdoor Education Department Robert Kelly, Resource Teacher, Health/Physical/Outdoor Education Department Nelli Domingues, Resource Teacher, Health/Physical/Outdoor Education Department John Gardiner, Manager, Risk Management Marco Iorfida, Transportation Planning Officer Alex Mazzucco, Program Coordinator, Con/Ed/International Ed. Stefan Barrans, Coordinator, Con/Ed/International Ed. David Pagniello, Outdoor Education Resource Teacher In order to improve this resource document, classroom teachers, resource teachers, curriculum facilitators, vice-principals, principals and parents are encouraged to forward comments and suggestions to the Physical/Health/Outdoor Education Department. Published April, 2007 (Last edited March 2019) For more information or copies of this document please refer to the TCDSB Intranet (For staff) (Supersedes the former TCDSB document titled “Toronto Catholic District School Board Excursion Handbook” September, 2002) REPORT APPENDIX B TABLE OF CONTENTS Page 1 Toronto Catholic District School Board Mission Statement 2 Vision Statements 3-5 Forward 6-10 SECTION 1 TCDSB Excursion Approval & Document Definitions 1.1 Excursion Approval Required for all Excursions (6) 1.2 If Excursion Approval Not Obtained (6) 1.3 Definitions (6-10) (a) Policy (b) Regulations (c) Administrative Procedures (d) Educational Purpose (e) Certified Teacher (f) Occasional Teacher (g) School Excursion (h) Volunteer Driver (i) Student Driver (j) Ontario School Board Insurance Exchange (OSBIE) (k) Ontario Physical Health Education Association (OPHEA) (l) Occupational Health and Safety Act (m) Ontario Highway Traffic Act (n) School Excursion Handbook (o) Private Trips (p) Volunteer (q) Supervisor 11-17 SECTION 2 TCDSB Policy and Regulations Regarding School Excursions 18 SECTION 3 Activities on School Excursions 3.1 OPHEA Safety Guidelines (18) 3.2 Activities Not Covered in the OPHEA Safety Guidelines (18) 3.3 Areas Where No Travel is Allowed (18) 19-34 SECTION 4 Procedures for Taking Students on Excursions 4.1 Definition of Excursion (19) 4.2 All Excursions Require Approval (19) 4.3 Curricular Relevance of Excursions (19-20) 4.4 Co-Instructional Excursions (20) 4.5 Signing Contracts for Excursions (20) 4.6 Signing Waivers, Elements of Risk Notice (21) i REPORT APPENDIX B 4.7 Excursion Types and who Grants Approval Chart (22) 4.8 Non-Sanctioned Excursions (23) 4.9 All Excursions Supervised by a Certified Teacher (23) 4.10 Types of Excursions (23-24) (a) Use of Local Sites (b) Supplementary Programs Offered at a Different Location (c) One-Day Trips within Canada (d) Co-Instructional Excursions (e) Overnight Excursions within Canada (f) Trips/Excursions Outside of Canada 4.11 Principal’s Responsibilities for Overnight School Excursions: Within Canada (25-26) 4.12 Principal’s Responsibilities for International Excursions (26) 4.13 Staff Meeting Required for Excursion Handbook Review (27) 4.14 Teacher-in-charge of Excursion (27) 4.15 Planned Outline of Excursion Required (27) 4.16 Consumption of Alcohol by TCDSB Staff on Excursions Prohibited (27) 4.17 Supervision Requirements (28-9) (a) Number of Adult Supervisors for Excursions within Canada (b) Number of Adult Supervisors for International Excursions (c) “Buddy System” Required 4.18 Requirements for Adult Volunteers for Excursions (29) 4.19 Inclusion of Students Unable to Pay for Trip (30) 4.20 Students Remaining at School (30) 4.21 Sunday Eucharist (30) 4.22 Students Billeted in Homes in Other Locations (30) 4.23 Christmas Break or March Break Trips (30) 4.24 Statement of Disclosure (31) 4.25 Chart of Excursion Type and Steps Required – What I have to do! (31- 34) 35-41 SECTION 5 Descriptions of Excursion Forms 5.1 Chart of Excursion Type and Permission Form Required (35-6) 5.2 School Excursion Approval Application Form – Overnight Trips (37) 5.3 Principal’s Checklist (37) 5.4 Teacher’s Checklist (37) 5.5 Standard TCDSB Parent/Guardian Permission Forms (38) (a) Parent/Guardian Permission Form for Local and ii REPORT APPENDIX B Regular Use Sites – Annual Use Form (b) Parent/Guardian Permission Form – All Excursions 5.6 Student Participation Form for Water Related Activities (38) 5.7 Student Health and Safety Information Form (39) 5.8 Consent to Medical Treatment Form (39) 5.9 Volunteer Driver Authorization to Transport Students Form (40) 5.10 Transportation Form – Ordering TTC Tickets (40) 5.11 Media Consent Form (40) 5.12 Emergency Action Plan for Injuries Form (40) 5.13 Emergency Action Plan for Transportation Form (41) 5.14 Emergency Action Plan for One-Day Excursion Form (41) 5.15 Bus Seating Plans (41) 5.16 OSBIE Informed Consent Form (41) 42-49 Section 6 Transportation 6.1 Emergency Action Plan for Transportation (42) 6.2 School Arranged Transportation (42) 6.3 Renting Vehicles (43) 6.4 Bus Seating Plan (44) 6.5 Severe Weather or Poor Driving Conditions (44) 6.6 Students Arranging Own Transportation (45) (a) Elementary Students (b) Secondary Students 6.7 Volunteer Drivers (45-46) 6.8 Written Approval of Vehicle Owner Required (47) 6.9 Air Bags (47) 6.10 Child Booster Seats and Restraints (47) 6.11 Parents/Guardians Must be Advised Child(ren) Being Driven by Volunteer Driver (48) 6.12 Students Driving Personal Vehicles (48) 6.13 Private/Rented Aircraft (49) 6.14 Commercial Aircraft (49) 6.15 Flight Cancellation Insurance (49) 50-57 SECTION 7 Safety and Medical Requirements 7.1 Introduction (50) 7.2 Physical Education: Ontario Safety Guidelines (50) 7.3 Emergency Action Plan for Injuries (51) iii REPORT APPENDIX B 7.4 Travel Medical Insurance (51) 7.5 Vaccinations (51) 7.6 Student Health Card (51-2) 7.7 First Aid Training (52) 7.8 Students Requiring Special Care (52-3) 7.9 Use of Prescription Medication by TCDSB Students While on Excursions (53) 7.10 Use of Non-Prescription or Over-the-Counter Drugs by TCDSB Students While on Excursions (53) 7.11 Use of Illegal Drugs/Alcohol and/or Tobacco by TCDSB Students While on Excursions (54) 7.12 Fire Drill – Evacuation Procedure (54) 7.13 Anaphylaxis – The Life-Threatening Allergic Reaction (55-6) 7.14 Emergency Procedures for Students Without a Medical Diagnosis of Anaphylaxis and Prescribed Medication (57) 58-61 SECTION 8 Excursions Involving Water Activities 8.1 Safety and Water Activities (58) 8.2 Ontario Physical Health Education Safety Guidelines (58) 8.3 Leaving Students Unsupervised is Forbidden (58) 8.4 Supervising Systems (59) 8.5 Students Involved in a Stream or Pond Study (59) 8.6 Water Parks (59) 8.7 Using Private Pools with Students Prohibited (59) 8.8 Quick Reference Chart – Excursions to Amusement Parks and Other Excursions Involving Water Related Activities (60) 8.9 Student Participation Checklist for Water Related Activities (61) 62-64 SECTION 9 School Swim Program 9.1 Ontario Physical Health Education Safety Guidelines (62) 9.2 Classroom Teacher’s Role (62) 9.2 Private Home Pools or Apartment/Condominium Pools Not Allowed for Swimming Lessons (62) 9.3 Limits on Non-Swimmers (63) 9.4 Students with Warts, Disease, Sores (63) 9.5 Lifeguard Requirements during a Physical Education Class, Competition or School Swim Team Practice (63-64) 9.6 Teacher Awareness of Emergency Procedures (64) 9.7 Dialling 911 in Emergencies (64) iv REPORT APPENDIX B 65-67 SECTION 10 Activities Involving Watercraft 10.1 Responsibility for Safe Use of Watercraft (65) 10.2 Non-Swimmers Excluded from Watercraft Activities (65) 10.3 Safety Training (66) 10.4 Safety/Rescue Equipment (66) 10.5 Wearing of Approved Flotation Devices (66) (a) Instruction (b) Travel (c) Exceptions 10.6 Passenger/Weight Limitations (66) 10.7 Rules for Canoe Tripping (67) 68-71 SECTION 11 Procedures for a Medical Emergency 11.1 Emergency Action Plan for Injuries (68) 11.1.1 Student Plan of Care (68) 11.2 Student Health & Safety Forms, Health Card Numbers (68) 11.3 Location of an Excursion (68) 11.4 Neck Injury (69) 11.5 Concussion Protocol (69) 11.6 Call 911; No Ambulance Available (69) 11.7 Students Not to be Sent Home Alone (69) 11.8 Contact Principal (70) 11.9 Advise Parents/Guardians (70) 11.10 Parent/Guardian Responsibility (70) 11.11 TCDSB Staff or Volunteer Injuries (70) 11.12 Reporting Accidents and/or Serious Injuries (70-1) 11.13 Dealing With the Media During Emergencies (71) 72-75 SECTION 12 Special Considerations for Principals 12.1 Excursion Planning Approval (72) 12.2 Relationship to Curriculum (72) 12.3 The Institute for Catholic Education (ICE) Documents (72) 12.4 Duration and Distance of Excursions (73) 12.5 Cancellations (73) 12.6 Sending Students Home (73) 12.7 Teacher Experience and Maturity (73) 12.8 Use of Parent/Guardian Volunteers on Excursions (73-4) 12.9 Requirements for Adult Volunteers on Excursions (74-5) 12.10 Planning for Behaviour Programme Students on Excursions (75) v REPORT APPENDIX B 76-79 SECTION 13 Special Considerations for Teachers 13.1
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