OVERVIEW & SCRUTINY ACTION LIST 2013-2014 Energy and Infrastructure Overview and Scrutiny Commission

SCRUTINY CHAIR: LEAD OFFICER: Andy Burton OFFICER: Councillor (Trish Dalby) / Mark Jones Fiona DEMOCRATIC SERVICES OFFICER: Michelle Rowbottom Allen (Pauline Davis) Harbord

Responsible Commission Reason for submission and actions (the reason for submission DUE Agenda Items Officer (In Outcome/Update Info RAG Date should be specified in the level 1 cell, action in level 2 cells) DATE attendance) Council instructs the officers, consulting with rail and bus operators where appropriate, to prepare a paper for the The Passenger Experience in Andy Burton 04/06/2013 Environment and Transport Overview and Scrutiny Commission Hull's Transport Interchange (Graham Hall) on how the passenger experience in the Hull Interchange can be improved along these lines.

Current contract with FTPE due to end in 18 months (end That the Commission wishes to be consulted on the provision of of 2014). Item will be included in the 2014/15 work Customer Information within the Transport Interchange, when the programme in advance of that date so that Member may Jul-14 A current contract comes to an end to enable consideration to be given discusss and decide changes that they would like to to changing the layout of the information displays recommend

To update the Commission on current/key issues and for City Manager Presentation - members to identify matters to be considered, and raise 01/10/2013 Mark Jones Greenport update (15 mins) questions and issues on the presentation, that may lead to further work being undertaken.

That the City Economic Development and Regeneration Manager will attend a meeting of the Energy and Infrastructure Overview and 2014/15 A Scrutiny Commission when the final investment decision from Siemens is received Mark Jones To inform the Commission of the planned development of District (Martin Budd 01/10/2013 District Heating Heating Schemes in Hull, including the specific scheme on / Mark Leaf / Orchard Park Estate. Garry Taylor)

That future update reports on the development of District Heating within the City be distributed off agenda to Members of this Jun-14 A Commission, through the Scrutiny Officer, unless there is an opportunity for the Commission to influence the future work

To update the Commission on current/key issues and for Andy Burton members to identify matters to be considered, and raise 05/11/2013 City Manager Presentation (Graham Hall) questions and issues on the presentation, that may lead to further work being undertaken.

That Members of this Commission will receive, outside the meeting, a copy of the new Streetscene Services structure, following the recent Emailed reminder 21.02.14. Emailed reminder 24.03.14 Mar-14 A restructuring of the service area That the Commission wishes to be assured that, with regard to the potential transfer of streetscene services to an alliance or wholly owned company, the City Council is in possession of robust data on these services and is prepared for a potential transfer of services, Emailed reminder 21.02.14. Emailed reminder 24.03.14 2013/14 A and, should the Overview and Scrutiny Management Committee Working Group raise doubts over the capacity of this service area to be prepared for a possible transfer of services, this Commission will consider and make recommendations on the issues highlighted

Addressing Issues Raised at Andy Burton To consider how best to move forward with an enquiry into how 05/11/2013 Council Regarding Highways (Graham funding for Highways works is allocated, following questions Services /Hall) asked at Council by Cllr Fareham.

That the Energy and Infrastructure Overview and Scrutiny Commission recommends that a formal Scrutiny Task and Finish To be reconsidered until the Streetscene Review is Panel is established, in order to fully explore member concerns Apr-14 A completed (see below) regarding the Highways Section and consider officer and external partner input

That the Task and Finish Panel, recommended at (a) above, be limited to 3 meetings and Councillors J. Fareham, P. Allen and A. To be reconsidered until the Streetscene Review is Gardiner agree to be Members on this panel with the Portfolio Holder, Apr-14 A completed (see below) Councillor M. Mancey, also attending as a witness/to provide a watching brief

OSMC 02.12.13 - That option 2 is agreed, that is that a decision on starting a Task and Finish Panel into Highways Capacity is deferred until the Streetscene Review is complete and has been considered by Cabinet, That the recommendation to establish a formal Scrutiny Task and and the Energy and Infrastructure Overview and Scrutiny Finish Panel, in order to fully explore member concerns regarding the Commission has received an update to the Highways Apr-14 A Highways section, be referred to the Overview and Scrutiny capacity report in 2014, as the Overview and Scrutiny Management Committee for consideration and approval Management Committee may consider that the issues to be investigated by a Task and Finish Panel are resolved within the review or the Highways Capacity report, and if not then approval could be given to establishing a Task and Finish Panel at a future date

Cycle Hub Update - Paragon Jae Saleh That the proposal for a Cycling Hub at Hull Transport Interchange 03/12/2013 Interchange (The Warren) will be monitored by this Commission

Emailed requesting update 21.02.14. Chased up with officer That, when complete, Members of the Energy and Infrastructure Allan Davidson, who advises that little progress due to FTPE. Overview and Scrutiny Commission will receive details of the Emailed Jae Saleh of the Warren to offer support of E&I 2014/15 A Business Plan for the provision of a cycle hub at the Paragon OSC in moving this forward. Jae Saleh rang FH and advised Interchange that he was meeting with Cllr Brown 21.03.14 and would contact FH afterwards to discuss.

Vanessa Harvey- That a further update on the Cycling Strategic Action Plan; Hull Cycling Development Plan Cycling Facilities and Cycle Hire/Barriers and Encouragements to 03/12/2013 Samuel and Strategy (Rachel Cycling be submitted to this Commission at the meeting to be Roberts/Mela held in July 2013. nie Hudson That the Cycling Strategy be added to the Commission’s Work Emailed reminder 21.02.14 Dec-14 A Programme for consideration in the new municipal year That the Energy and Infrastructure Overview and Scrutiny Commission recommends that the delivery mechanism for the Hull Cycling Action Plan, the improvements that are made year on year to the cycling infrastructure in the city, on and off road, the number of Emailed reminder 21.02.14 Dec-14 A cycle route miles, the number of miles travelled by cyclists in the city etc, be compiled into an annual report, to enable improvements in cycling provision to be monitored and recorded

Andy Burton To consider cycling road safety, in light of the increase in adult 03/12/2013 Cycling Road Safety (Graham Hall) cyclist road accidents That the suggestions made by the Commission around improving road safety. i.e. the need for safety awareness for cyclists and car users; enforcement measures to prevent cars parking in cycle lanes; concern about some cycle lanes which cease and take cycles into the flow of Emailed reminder 21.02.14 Jun-14 A traffic; the option to introduce changes in road colour/surface to make car users aware of cycles, for example at roundabouts and junctions; the option to allow cyclists to use pavements on the side of roads priorities on roads especially at roundabouts, be fully explored and a report considering all of these issues in detail be included on the agenda of a future meeting

Discussion with the Andy Burton To enable the Commission to discuss with the major Bus 07/01/2014 Representatives of the City's (Graham Hall) providers issues around the City's bus infrastructure major Bus Companies

That the Commission will receive an update from the Head of Streetscene Services on the issues raised by the Bus Operators, which they feel will improve the punctuality of buses and will encourage higher numbers of bus users, which are: (i) Roadworks – control of contractors etc. timing and co-ordination; (ii) Traffic Lights – Emailed reminder 21.02.14 Apr-14 A sequencing/linking and the possibility of priority being given to buses; (iii) Traffic management measures to improve bus flow and timekeeping; (iv) the capacity of Council staff to deal with these issues; (v) enforcement (e.g. vehicles parking in bus lanes, and vehicles blocking box junctions) in 3 months

That the Commission requests that an appropriate representative from the Highways Agency be invited to a future meeting to discuss the problems being caused by the cessation of the provision of a local Emailed reminder 21.02.14 Apr-14 A breakdown service for vehicles on the A63 within the city boundary, following a recent breakdown which resulted in lengthy delays in traffic flow

That at the meeting with the Highways Agency the Commission Emailed reminder 21.02.14. Graham Hall responded to consider the whole process for the reporting and removal of broken emzil of 21.03.14 to advise that he believes this to be the Apr-14 A down vehicles and the part played in that process by the various responsibility of the Highwasy Agency. Will forward this to agencies, including the Council and the Police the Highways Agency fore response at the meeting

That further discussions will be held between this Commission and the bus operators in the city in a year’s time and this discussion will link to the plans that need to be in place to mitigate the impact on traffic flow Jan-15 A as a result of improvement works to the A63 Castle Street, in liaison with other neighbouring authorities

Andy Burton To update the Commission on progress of the Your Card 07/01/2014 Hull Card Update (Graham Hall) initiative, timelines and plans for its introduction. That the update on progress with the introduction of the Hull Card, a multi operator smart card, funded by the Department for Local Transport’s Local Sustainable Transport Fund and for use with the two Apr-14 A bus operators in the city, is noted and the Commission will receive a further update in April 2014 which will outline a firm launch date for the Hull Card

That the Energy and Infrastructure Overview and Scrutiny Commission will receive a further report to a future meeting Interchange Information Desk Andy Burton which includes proposed designs for a Help Desk facility at the 07/01/2014 Update (Graham Hall) Transport Interchange, including costings, and outlines the services that would be provided from this facility, including travel information and visitor information That the Commission wishes to see consultation carried out with groups who represent the elderly and those that may have problems Jun-14 A with access i.e. because of a physical disability

That the Commission will receive a further update on the outcome of the consultation and progress with improving the visitor experience at Jun-14 A the Interchange to a future meeting Mark Jones (Steve Wragg) Review of the tidal surge event of the 5th December 2013 and an Environment opportunity for members to review the Council's investigations Flood Agency: into the issues experienced. All partner organisations present Investigation Report – December 04/02/2014 Philip Winn, will be available to answer members questions. External 2013 City Centre Tidal Surge Rachel Attendees: ABP – Tom Jeynes; Water – Gary Collins, Event Glossop (may Jonathan Piatka; Environment Agency – Philip Winn, Rachel be some Glossop (may be some change in this and will confirm) change in this and will That Members of the Energy and Infrastructure Overview and Scrutiny Commission request that details of any current weaknesses in the Interim reponse circulated 21.03.14. Steve Wragg advises city’s defences, i.e. those areas that are most likely to flood, be that this will be pursued for a fuller response, as will the Apr-14 A provided to the appropriate officers within the City Council to enable below actions, through Planning Committee and Steve's consideration to be given to the need to carry out interim works in successor. these areas

That Members note that dredging of rivers has been agreed for some areas of Somerset and requests that the rationale for this decision and the benefits expected as a result of dredging rivers, be made available As above Apr-14 A to Members as they have a strong view that an economic case could be made for the to be dredged

That the Commission recommends that officers consider approaching partners, such as health, leisure and commercial organisations, to source funding towards the dredging works for the River Hull as it is As above Apr-14 A Members’ view that a free flowing River Hull could provide benefits to many sectors

That Members of this Commission will receive details, from Yorkshire Water, of occurrences of water pipe bursts, that had occurred in the As above Mar-14 A city and details of the maintenance programme of the city’s water pipe infrastructure That Members note the joint work being carried out between Hull City Council, the Environment Agency, Yorkshire Water and Associated British Ports and request information on the organisational structure As above Mar-14 A for flood risk management, how all agencies including the LEP connect with each other, how decisions are taken, and the process through which funding is allocated to flood protection works

That Members request that the River Hull Integrated Catchment Strategy, which is due to be completed in 2015, be prioritised to As above Apr-14 A enable it to be completed before its anticipated completion date

Mark Jones To update the Commission on current/key issues and for (Malcolm members to identify matters to be considered, and raise 04/02/2014 City Manager Presentation Relph / Mike questions and issues on the presentation, that may lead to Ibbotson) further work being undertaken.

That Members endorse the creation of a park and ride facility in the North of the City and request that a report be provided, to a future Discussion held with Chair 14.02.14. Agreed that, as a result meeting of the Energy and Infrastructure Overview and Scrutiny of the item brought to the meeting of 07.01.14, and the Commission, which outlines details of the sites being considered for resulting actions, and as there is only enough current funding such a facility, and includes the probability of a selected site being available and staff resources available to progress the one 2014/15 A adopted, the barriers that may prevent a site being progressed and Park and Ride, the East Park and Ride will be progressed any discussions that have taken place with the East Riding of first, and once that is being progressed resources will then be Yorkshire Council with regard to securing sites and the management directed towards establishing a Northern Park and Ride. of those sites That a representative from the Council be invited to attend the meeting of the Commission which will discuss the As above 2014/15 A provision of a Park and Ride facility to the North of the city (with (b) above) That Members request details of the evidence base used to reach the decision made by officers with regard to the appropriateness of the October 2014 meeting - as advised by Mike Ibbotson after establishment of a Park and Ride facility at Hedon and the levels of Oct-14 A consultation with Cllr Mancey potential useage and why the Craven Park site had not been seen as appropriate

That Members request evidence of advanced planning and proof of the evidence base underpinning assumptions on the management of As advised by Mike Ibbotson after consultation with Cllr Oct-14 A traffic, rail and people flow, should the delivery of all of the potential Mancey improvement schemes to the city’s infrastructure coincide

That Members request an update on discussions held on the possibility of diverting the current ring road including evidence of the Jun-14 A conclusions reached, to a future meeting of the Commission

That Members support the construction of a footbridge over the A63 Castle Street and request that they receive details of the evidence Jul-14 A base for the preferred option to a future meeting of the Commission

That the provision of facilities for electric vehicles in the city be added to the Commission’s Work Programme for consideration at a future Jul-14 A meeting Fiona To confirm that the Commission's actions have been 04/02/2014 Outstanding Action List Harbord implemented and monitor the response to the Commission's (Fiona comments and recommendations. Harbord) That the Commission requests an update on progress with possible changes to the Paragon Interchange layout and information area to a Jun-14 A future meeting

04/03/2014 RAIL THEMED MEETING

Forward Plan Entry: 0090/13 To consider the draft Hull Parking Strategy prior to it being taken to Cabinet in March 2014 - To Andy Burton establish a parking strategy suitable for use throughout the City 04/03/2014 Hull Parking Strategy (Richard that will cover the provision of parking both on street and off Townend) street within the council owned car parks, along with its management and enforcement

That Members’ concerns about the unavailability of the Hull Parking Strategy at the Commission’s meeting today, because of the process Cllr Allen met with the Leader. The Parking Strategy was in place around decision making and report approvals, which means circulated to the Commission for comment and request for Complet that reports cannot be released to Scrutiny Commissions until they special meeting if appropriate. However, the CWG process G e have been approved by the Cabinet Working Group, be raised with is being revised, so the Strategy will come to a formal the Leader by the Chair of this Commission, as this practice is meeting restricting Members’ ability to provide effective pre-decision scrutiny

Mark Update to the Railway Company To give the Commission the opportunity to discuss local 04/03/2014 Jones(Mike Discussion held June 2013 transport issues with the region's major rail operators. Ibbotson)

That the Commission will receive information, at the appropriate time, outlining the flexibility that will be built in to the provision of rail services into and out of Hull, following the electrification of the line to 2014/15 A the city, as they wish to be assured that rail services to Hull will be reliable and maintained to acceptable levels

That whilst it is acknowledged that Members wish to see improvements such as an improved service between Hull and York when the new franchise is put in place, Transpennine Express request 2014/15 A that Members feed back their aspirations for what they want from their rail service so that the franchise can be tailored accordingly

That it is recommended that the City Council work with Hull University to establish a strong economic case for improved rail routes into and out of the city through the analysis of passenger numbers and engaging the support of the local businesses to use rail services, that 2014/15 A the future usage evidence base be brought back to a future meeting for discussion, and that the information be utilised to lobby for improved rail services in the future, in conjunction with the City Council’s sub regional partners

That MEPs be invited to attend a future meeting to address funding 2014/15 A issues with regard to electrification and improved local rail access That Members’ concerns regarding Transpennine Express losing some of its locally used rolling stock to another rail company as part of a new franchise, be raised with the Department for Transport and that if possible a representative from the DfT attend a future meeting to 2014/15 A discuss this issue, as the evidence around increased passenger numbers in this area would suggest that the current level of rail services should be maintained

That representatives from Network Rail and other appropriate rail operators will work with the City Council, once the programme of events for City of Culture is known, to establish which events are likely to attract large numbers of people to the city and enable rail capacity 2014/15 A to be put in place accordingly, and this Commission recommends that the Economy and Regeneration Overview and Scrutiny Commission be responsible for monitoring this within their work programme

That the Commission notes the improvements made to the facilities at but requests that discussion is held with Jun-14 A the Interchange retailers as these venues tended not to be open when the station was in use early in the day and later in the day

Fiona To confirm that the Commission's actions have been 04/03/2014 Outstanding Action List Harbord implemented and monitor the response to the Commission's (Fiona comments and recommendations. Harbord) That the Commission notes that it will receive updates on (i) the improvements to the Interchange to the June 2014 meeting; (ii) cycling and road safety to the April 2014 meeting; (iii) establishment of the 2014/15 A cycle hub at the Hull Interchange; (iv) the provision of Park and Ride facilities in the city

Emailed requesting update 21.02.14. Chased up with officer Allan Davidson, who advises that little progress due to FTPE. That the Commission’s concerns about a lack of progress on the cycle Emailed Jae Saleh of the Warren to offer support of E&I hub at the Hull Interchange, and the unavailability of a business plan OSC in moving this forward. Jae Saleh rang FH and advised to date, be forwarded to the appropriate City Manager to investigate 2014/15 A that he was meeting with Cllr Brown 21.03.14 and would when this project is likely to be progressed as the City Council had contact FH afterwards to discuss. HCC did not provide the provided funding towards it funding - FTPE providing the funding, not even being managed by HCC. Action/Decision Allocation

Graham Hall

Fiona Harbord

Garry Taylor

Andy Burton Andy Burton

Fiona Harbord

Fiona Harbord

Alex Holgate

Fiona Harbord / Jae Saleh

Fiona Harbord / Graham Hall / Rachel Roberts Graham Hall / Rachel Roberts

Graham Hall

Andy Burton / Graham Hall

Andy Burton / Graham Hall

Fiona Harbord / Graham Hall

Fiona Harbord Graham Hall

Graham Hall

Graham Hall

Philip Winn (Environment Agency)

Philip Winn (Environment Agency)

Steve Wragg

Gary Collins (Yorkshire Water) Steve Wragg

Steve Wragg

Mike Ibbotson

Mike Ibbotson

Graham Hall

Andy Burton

Graham Hall

Mike Ibbotson

Martin Budd / Fiona Harbord Kerry Ryan / Fiona Harbord

Councillor P. Allen

Rail Operators; Mike Ibbotson

Rail Operators; Mike Ibbotson

Mike Ibbotson

Mike Ibbotson; Fiona Harbord Mike Ibbotson; Fiona Harbord

Rail Operators; Jon Pywell; Fiona Harbord

David Hatfield (Paragon Interchange Manager); Mike Ibbotson; Graham Hall

Fiona Harbord

Andy Burton / Graham Hall