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Preparatory School Handbook for Parents September 2020

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Preparatory School Handbook for Parents September 2020 Preparatory School Handbook for Parents September 2020 Ages 7 - 13 years PREPARATORY SCHOOL WELCOME : WELCOME Welcome to the Dean Close Preparatory School Handbook for Parents and Guardians. The purpose of this Handbook is, above all else, to be a help to you as parents as your child embarks on their time at Dean Close Preparatory School. We count it as a wonderful privilege to be involved in the formation of young lives. The relationship which we cultivate with you is at the heart of our success and we look forward to working in close partnership with you. The Handbook does not set out to replace, but rather complement, the important personal communication which will continue throughout your child’s time with us. We hope it will come to be an important source of information. We have done all we can to make sure that most questions about policies, academic structure and our pastoral system are answered within these pages, along with the more important day to day information such as dress codes, timetables and contact details. Paddy Moss ~ Headmaster FOR PARENTS 2020 HANDBOOK PREPARTORY SCHOOL CONTENTS : CONTENTS Page Page Page CONTACTING THE SCHOOL 3 CHORISTERS 13 COMMUNICATION AND PARENTAL LINKS 25 The Office 3 The Staff 13 The Staff 3 Contact Details 13 The Welcome Pack 25 The Houses 3 School Uniform 13 Publications 25 Day Houses 3 Choristers’ Daily Schedule 13 The Weekly Bulletin 25 Boarding Houses 3 Hermes 25 Other Useful Numbers SPEECH AND DRAMA 14 E-News 25 and Email Addresses 4 The Young Decanian 25 Website/Extranet 4 Drama 14 Contacting Home 4 Class Drama 14 Parents’ Notice Boards 25 Communication of Speech and Drama 14 Website 25 School Activities 4 Drama Scholarships 14 Email 25 Twitter 25 DAILY ROUTINE 5 SPORT 15 Facebook 25 Instagram 25 The Start of the Day 5 Games 15 Calendars 25 Day Pupil Absence 5 Teams 15 School Calendar 25 Morning and Afternoon Breaks 5 Swimming 15 Lunch Time 5 Private and Group Lessons 16 Fixtures Calendars 25 The End of the Day 5 Gum Shields 16 Reports/Parents’ Meetings 25 Parents in School 5 Physical Education 16 Parents’ Events 25 Dog Walkers’ Policy 5 Sports Scholarships and Awards 16 Parents’ Society 25 Daily Schedule 6 Contacting the Staff 16 Business Club 25 Saturday School 6 School Website/Parent App 16 UNIFORM AND APPEARANCE 26 Pick-up Times 6 CLUBS AND ACTIVITIES 17 Years 3–5 6 Years 6–8 6 Dean Close School Shop 26 List of Clubs and Activities 17 Chapel Services and Opening Times during term time 26 Dancing 17 School Worship 6 Appointments 26 Half-Term and Exeats 6 USE OF INFORMATION The Uniform Exchange 27 COMMUNICATION TECHNOLOGY 18 FUTURE TERM DATES 7 Opening Times 27 To purchase items 27 ACADEMIC INFORMATION 8 Acceptable Use of To donate items 27 IT Policy Agreement 18 Mobile Phones 18 PUPILS’ CODE OF CONDUCT 28 Curriculum 8 Junior Forms (Years 3–5) 8 PASTORAL INFORMATION 19 Senior Forms (Years 6–8) 8 Academic Work 28 Form Teachers / House Tutors 8 The House System 19 Equipment 28 Prep 8 Chaplaincy 19 Library 28 Learning Support 8 PSHCE 19 Appearance 28 English as an Additional Chapel and Worship 29 BOARDING 20 Language (EAL) 9 Sporting and Cultural Activities 29 Outings and Year 8 Relationships 29 Aims & Principles of Boarding 20 Leavers’ Course 9 Bounds and Presence at School 29 Examinations 9 Boarding Community 20 Transport 30 Other Dean Close Communication 20 Buses 30 Scholarships and Awards 10 Letters Home 21 Transfer to Dean Close After School 21 Cars 30 School and House Allocation 10 Bedtimes 21 Bicycles 30 11+ Scholarship 10 Full Boarding 21 Property 30 Bursaries 10 Pocket Money 21 Prohibitions 31 Assessment and Monitoring 11 Tuck 21 Rewards and Sanctions 31 Tracking Pupil Potential Day Boarding 22 Golden Credits 31 and Progress 11 Children Living Overseas 22 Credits 31 Passports/Visas 22 Monitoring Pupil Progress 11 Debits 31 Guardians 22 Effort Grades 11 Detention 31 Reports 11 Escorted Travel 22 School Eco Code 31 Parents’ Meetings 11 MEDICAL INFORMATION 23 MUSIC 12 SCHOOL BUSES INFORMATION 32 First Aid Policy 23 BURSARY INFORMATION 34 Class Music 12 Medical Treatment for Pupils 23 Instrumental Lessons 12 Records for New Pupils 24 Medical Examination 24 Singing 12 Payment of Fees 34 Music Groups 12 Immunisations 24 Insurance 34 Music Scholarships and Awards 12 Food 24 Extras 34 Dental, Optical, Orthodontist Appointments 24 Optional extras 34 Insurance 24 Notice of leaving 34 Policies 34 THE STAFF 35 FOR PARENTS 2020 2 HANDBOOK PREPARATORY SCHOOL CONTACTING THE SCHOOL : CONTACTING THE SCHOOL THE OFFICE The Headmaster is always available to see parents and can be contacted via his PA, Mrs Sara Clark, [email protected] The Prep School Office is situated at the front of The Centenary Hall If your child is in Years 3 - 5, in the first instance, Open: Weekdays 8.00am – 5.00pm communication should be with the Houseparents. Parents can Saturdays 8.00am – 12.30pm also contact Form Teachers with any other matters. Telephone 01242 512217 If your child is in Years 6 - 8 initial contact should be with the All emails should be sent to the School Office email address – House Tutor, parents can also contact Houseparents, should [email protected] they need to. On the subject line of your email please put ‘For the attention of: or FAO’ and write the name of the Houseparent / Form THE HOUSES Teacher / House Tutor / Subject Teacher. Alternatively, staff may be emailed directly but this route should not be used for urgent Day Houses matters. Deacon 01242 258028 [email protected] Please allow staff 24 hours to respond. Oaksey 01242 258083 [email protected] All incoming mail must be handed in to the Prep School Office. Yeaman 01242 258085 [email protected] THE STAFF Boarding Houses It is our aim to work very closely with parents and guardians to promote the education and welfare of each pupil. All members Fortfield 01242 258030 [email protected] of staff are happy to be contacted to discuss the progress of Caldecote 01242 258014 [email protected] any pupil and we use a wide range of printed and electronic means to keep parents and guardians informed, as well as the Wilton 01242 258012 [email protected] many opportunities that arise for face-to-face discussions. The Headmaster will always be made aware of any significant issues regarding pupils. Often the Deputy Heads will become If you do not get through to these numbers, out of hours, you involved in the day to day dealings with parents as will the can always leave a message on the School Office number. Headmaster when appropriate. FOR PARENTS 2020 HANDBOOK 3 PREPARTORY SCHOOL CONTACTING THE SCHOOL : OTHER USEFUL NUMBERS AND EMAIL WEBSITE/EXTRANET ADDRESSES Useful information such as staff emails, Hermes, the half term Warden Mrs E Taylor mailing, fixture maps, fixture lists and calendars as well as [email protected] information about your child’s curriculum can be found on the parents’ area of the website: www.deanclose.org.uk/ Mrs N Partridge 01242 258086 Warden’s PA mydeanclose. For log in details, contact the School Office [email protected] 01242 512217. Headmaster Mr P Moss 01242 512217 [email protected] CONTACTING HOME Headmaster’s PA Mrs S Clark 01242 512217 It is important that parents (and guardians where appropriate) [email protected] keep the School Office informed whenever address, email address or phone numbers are changed. Pupils can call home Deputy Head (Operations) Mr J Harris 01242 512217 with the permission of House staff. [email protected] COMMUNICATION OF SCHOOL ACTIVITIES Academic Director Mr J Gould 01242 512217 [email protected] You will receive a copy of the School calendar each term via email, covering events during the following term. This has all Director of Studies Mr K Donnelly 01242 512217 the basic information about times and dates. [email protected] Every Friday, we email parents the weekly newsletter called Mrs L Hunt 01242 512217 Head of Pastoral Hermes. It is a vital channel of communication, often including [email protected] revised games arrangements or special notices, therefore, please familiarize yourself with it each week. Small amounts of Chaplain Rev J Ash 01242 258000 [email protected] paper copies are also available in the Day and Boarding Houses and from the Front Office. Director of Music Mr T McVittie 07881 940090 [email protected] Also on a Friday the Weekly Bulletin is uploaded onto the website. This contains letters and information about the week Director of Sport Mr J Sutherland 01242 512217 ahead as well as copies of the daily update sheet – the Daily [email protected] Bulletin. Throughout the week the Daily Bulletin is circulated to all houses and buildings.. For parents, copies are posted inside Designated Safeguarding Lead & Head of Girls’ Games Rickerby, Ferguson and the Day Houses. Texts and emails will Mrs E Bailey 01242 512217 [email protected] be sent using Clarion Call in the event of a reminder or urgent information. If you are not receiving any messages, please Mrs L Lawrence 01242 512217 Director of Drama check at the School Office that your details are correct. [email protected] Head of Learning Support Mrs J Cahill 01242 512217 [email protected] DCPS Office 01242 512217 [email protected] Director of Admissions Mrs R Chaplin 01242 258001 [email protected] Bursary Secretary 01242 258086 [email protected] Accounts Mrs D Tilley 01242 267425 [email protected] Health Centre 01242 258046 Mobiles 07759 592–988, 989, 990, 991 [email protected] Headmaster (Senior School) Mr B Salisbury 01242 258000 [email protected] Headmaster’s PA (Senior School) Mrs J Bond 01242 267401 [email protected] Headmistress (Pre-Preparatory School) Dr C Shelley 01242 258079 [email protected] FOR PARENTS 2020 4 HANDBOOK PREPARATORY SCHOOL THE DAILY ROUTINE : THE DAILY ROUTINE THE START OF THE DAY Children may arrive in their Houses from 7.45am onwards and staff will be in the Houses ready to welcome them.
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