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Final Minutes FINAL MINUTES 15 May 2013 FINAL MINUTES WEDNESDAY 15 MAY 2013 Table of Contents Folio Date Particulars 27327 15.05.2013 Ordinary Meeting Minutes 27363 30.04.2013 Community Services Monthly Review for April 2013 27402 15.05.2013 MRC Policy Review Project: Use of the Bluewater Lagoon 27404 30.04.2013 Development Services Highlights & Significant Issues Report for April 2013 27456 15.05.2013 2012/2013 Operational Plan - Third Quarter Review 27526 18.04.2013 Minutes - Rural Affairs Advisory Committee 27533 12.04.2013 Minutes - Character Heritage Advisory Committee 27538 06.05.2013 Minutes - Sustainable Futures Advisory Committee Declaration of Potential Conflict of Interest Nil. MIN/15.05.2013 FOLIO 27326 FINAL MINUTES WEDNESDAY 15 MAY 2013 ORDINARY MEETING MINUTES 1. ATTENDANCE: Her Worship the Mayor, Cr D T Comerford (Chairperson), Crs K J Casey, C J Bonanno, L G Bonaventura, F A Gilbert, A N Jones, G J Martin, T A Morgan, D J Perkins, P F Steindl, and R D Walker were in attendance at the commencement of the meeting. Also present was Mr B Omundson (Chief Executive Officer) and Mrs M Iliffe (Minute Secretary). The meeting commenced at 10.00 am. 2. ABSENT ON COUNCIL BUSINESS: Nil 3. APOLOGIES: Nil 4. CONDOLENCES: Nil 5. CONFIRMATION OF MINUTES: 5.1 ORDINARY MEETING MINUTES 1 MAY 2013 THAT the Minutes of the Ordinary Meeting held on 1 May 2013 be confirmed. Moved Cr Casey Seconded Cr Bonaventura CARRIED MIN/15.05.2013 FOLIO 27327 FINAL MINUTES WEDNESDAY 15 MAY 2013 6. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING: Nil 7. MAYORAL MINUTES - MACKAY RING ROAD: Background The Federal Government had previously allocated $10 Million for a Planning Study to be carried out for the Mackay Ring Road. This project has collected data, identified issues, developed, analysed and evaluated options to determine a preferred alignment and development of a business case. Community engagement is expected to commence this month. The total project is expected to be completed by September 2013. This project has been carried out by the Department of Transport and Main Roads on behalf of the Federal Government. The purpose of the Mackay Ring Road is to:- Protect and maintain the integrity of the national road network which is being impacted by growing numbers of large vehicles using the highway coupled with the rapid expansion of industrial areas to support the mining industry; Improve freight efficiency in the Mackay area; Improve road safety; Improve road access between industrial areas and the Mackay Port; Improve road access between homes and jobs. Motion THAT the Mayor writes to the Hon Anthony Albanese, Minster for Infrastructure and Transport Minister for Regional Development and Local Government to seek clarification that funding has been included within the Federal Government 2013/2014 Budget to facilitate the design and land resumptions for the Mackay Ring Road Project. Moved Cr Comerford CARRIED MIN/15.05.2013 FOLIO 27328 FINAL MINUTES WEDNESDAY 15 MAY 2013 8. CORRESPONDENCE AND OFFICERS’ REPORTS: 8.1 NOTICE OF MOTION - RESCISSION OF THE MOTION REGARDING THE LEASE OF LAND - QLD POLICE SERVICE - HICKS RD MOUNT PLEASANT Author Manager Property Services Motion THAT Council rescind the motion below, as adopted at the Ordinary Council Meeting of 12 December 2012 with regard to the Lease of Land - Qld Police Service - Hicks Rd Mount Pleasant:- 8.4 Lease of Land- Qld Police Service - Hicks Rd Mount Pleasant THAT Council approve in principle the proposal of establishing a new lease agreement with Queensland Police Service for an area of 143m2 of Lot 377 on CI3437 Hicks Road, Mount Pleasant in order to construct a telecommunications tower, subject to approval by Department of Natural Resources and Mines for the consideration of $5,000 per annum exclusive of GST. Council Resolution THAT the Officer's Recommendation be adopted. Moved Cr Steindl Seconded Cr Bonanno CARRIED 8.2 LEASE OF LAND: QLD POLICE SERVICE, HICKS RD MOUNT PLEASANT File No 003437-377-CI Author Manager Property Services Purpose To approve the creation of a new lease agreement of 143m2 within a portion of Reserve for Water Supply Purposes Land situated within Lot 377 on CI3437 Hicks Road, Mount Pleasant to facilitate construction of a new 30m communications tower to support the Queensland Government Emergency Services radio equipment. MIN/15.05.2013 FOLIO 27329 FINAL MINUTES WEDNESDAY 15 MAY 2013 Background/Discussion Council is the trustee of the Reserve for Water Supply Purposes being Lot 377 on CI3437, a 2.85 hectare property on Hicks Road Mount Pleasant. The property is currently being utilised as a water reservoir with areas of 96m2 leased to Telstra Corporation Limited and 55m2 leased to Optus Mobile to house their respective communication towers. Originally the Queensland Police Service (QPS) were seeking a licence agreement for a lattice type antennae, but due to the type of structure being changed to a 30m extra heavy duty steel free standing tower, with a headframe attached the licence agreement has been changed to a lease to meet requirements. Comments received from Tony Lill from the Department of Natural Resources and Mines support the proposal subject to Ministerial Consent being obtained in respect to the lease agreement. Consultation and Communication Consultation has been undertaken with Tony Lill – Senior Land Officer of the Department of Natural Resources and Mines, Troy Madden – Operations and Maintenance Officer, Julie Brook – Planning Officer, John Caldwell – Manager Development Assessment. Management of Mackay Regional Council’s Water Services Unit have no objections to the proposed lease. Advices received from Council’s planning department confirmed that a Development Application is not required as QPS are not a commercial carrier. Resource Implications Rental income has been agreed at a peppercorn rental excluding GST per annum with no rental increase over the term of the lease. All fees and charges in respect to preparation and registration of the lease will be payable by Queensland Police Services. Risk Management Implications Should this lease not be approved, it would severely impact on the service that the Queensland Government Emergency Services will be able to provide. Conclusion The establishment of a new lease to Queensland Police Services will provide enhanced communication service delivery to the community. MIN/15.05.2013 FOLIO 27330 FINAL MINUTES WEDNESDAY 15 MAY 2013 Officer's Recommendation THAT Council approve the establishment of a new lease agreement with Queensland Police Service for an area of 143m2 of Lot 377 on CI3437 Hicks Road, Mount Pleasant in order to construct a telecommunications tower, subject to approval by Department of Natural Resources and Mines for the consideration of peppercorn rental exclusive of GST. Council Resolution THAT the Officer's Recommendation be adopted. Moved Cr Steindl Seconded Cr Morgan CARRIED 8.3 COMMUNITY SERVICES MONTHLY REVIEW - APRIL 2013 Author Director Community Services Purpose Attached is a copy of the Community Services Monthly Review for April 2013 for information purposes. Officer's Recommendation THAT the Community Services Monthly Review for April 2013 be received. Council Resolution THAT the Officer's Recommendation be adopted. Moved Cr Jones Seconded Cr Bonanno CARRIED MIN/15.05.2013 FOLIO 27331 FINAL MINUTES WEDNESDAY 15 MAY 2013 8.4 MRC POLICY REVIEW PROJECT: USE OF THE BLUEWATER LAGOON Author Director Community Services Purpose The purpose of this report is to seek Council's endorsement of the Mackay Regional Council Use of the Bluewater Lagoon Policy which has been reviewed as part of the broader policy review project being undertaken by Council's Governance program in conjunction with policy owners. Background/Discussion The Governance program within Council's Corporate Services directorate is undertaking a broad project to review all Council policies in conjunction with the policy owners. As part of this project the use of the Bluewater Lagoon Policy has been reviewed by the Community Services Directorate and has been approved by the SLT. Consultation and Communication Consultation has occurred with the Manager, Recreation Services and Portfolio Councillor Sport, Recreation and Facilities, Cr Paul Steindl. In addition, Councillors were briefed to review Policy Number 003, ‘Use of the Bluewater Lagoon’ on 20 February 2013. Resource Implications Resource implications arising out of this policy are determined by Council each year as part of its budget process. Risk Management Implications Reviewing Council policies at regular intervals provides a strong risk management outcome. Outdated policies which fall behind contemporary trends and don't take account of changes in legislation or other matters can leave Council open to significant risk Conclusion The regular review and updating of Council policies is an important part of Council's business practice to ensure that our policies remain relevant and take account of changes in legislation or other factors which require additions or changes to policies. The review process has ensured that the Use of the Bluewater Lagoon policy is updated to ensure this remains contemporary. MIN/15.05.2013 FOLIO 27332 FINAL MINUTES WEDNESDAY 15 MAY 2013 Officer's Recommendation THAT Council endorse the Use of the Bluewater Lagoon Policy. Council Resolution THAT the Officer's Recommendation be adopted. Moved Cr Steindl Seconded Cr Jones CARRIED 8.5 EXPRESSION OF INTEREST - NORTHERN BEACHES LIBRARY DESIGN & DOCUMENTATION File No 253343-016-SP Author Manager Property Services Purpose To present a report to Council demonstrating the benefit of calling Expressions of Interest (EOI) for professional services required for the design and documentation of the New Northern Beaches Library as per section 228(3) of the Local Government Regulation 2012 Background/Discussion Mackay Regional Council (MRC) intends to construct a new library building on the co-shared site of the Northern Beaches High School, Rosewood Drive, Eimeo, Mackay. The first phase of this project will involve the commissioning of a multi-disciplinary team to facilitate the design and documentation processes under management and guidance of an MRC Project Manager.
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