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Final Minutes FINAL MINUTES 2 October 2013 FINAL MINUTES WEDNESDAY 2 OCTOBER 2013 Table of Contents Folio Date Particulars 29779 02.10.2013 Ordinary Meeting Minutes 29811 31.08.2013 Engineering Services Monthly Review - August 2013 29855 02.09.2013 Minutes - Mackay Matsuura Sister City Advisory Committee Declaration of Potential Conflict of Interest Nil. MIN/02.10.2013 FOLIO 29778 FINAL MINUTES WEDNESDAY 2 OCTOBER 2013 ORDINARY MEETING MINUTES 1. ATTENDANCE: Her Worship the Mayor, Cr D T Comerford (Chairperson), Crs C J Bonanno, F A Gilbert, A N Jones, T A Morgan, D J Perkins and R D Walker were in attendance at the commencement of the meeting. Also present was Mr B Omundson (Chief Executive Officer) and Mrs M Iliffe (Minute Secretary). The meeting commenced at 10.00 am. 2. OPENING PRAYER: Pastor Myles Waldron led those present in Prayer. 3. ABSENT ON COUNCIL BUSINESS: Crs K J Casey and P F Steindl who are attending the 2013 North Queensland LGAQ conference in Cookstown 4. APOLOGIES: Crs L G Bonaventura and G J Martin 5. CONDOLENCES: Nil MIN/02.10.2013 FOLIO 29779 FINAL MINUTES WEDNESDAY 2 OCTOBER 2013 6. CONFIRMATION OF MINUTES: 6.1 ORDINARY MEETING MINUTES 25 SEPTEMBER 2013 THAT the Minutes of the Ordinary Meeting held on 25 September 2013 be confirmed. Moved Cr Gilbert Seconded Cr Walker CARRIED 7. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING: Nil 8. MAYORAL MINUTES: Nil 9. CORRESPONDENCE AND OFFICERS’ REPORTS: 9.1 TEQ ANNUAL REGIONAL EVENTS CONFERENCE Author Chief Executive Officer Purpose This report is to request that Council nominate its delegates to attend the 5th Annual TEQ (Tourism Events Queensland) Regional Events Conference to be held in Townsville from the 1st - 3rd November 2013. Background/Discussion At the 5th Annual Regional Events Conference, delegates will learn from tourism and events industry experts how to build an instant database of advisors, consultants and suppliers; develop long-term support networks and exchange ideas and experiences. The skills, networks and knowledge gained from the Regional Events Conference will help delegates approach their events like a business and pursue strategic planning for future growth and success. Consultation and Communication Councillors discussed the matter at their Councillors Forum. MIN/02.10.2013 FOLIO 29780 FINAL MINUTES WEDNESDAY 2 OCTOBER 2013 Resource Implications Cost of attendance is catered for in the current budget. Risk Management Implications NIL. Conclusion It is proposed that a Councillor be nominated to attend the TEQ Annual Regional Events Conference to be held in Townsville from the 1st - 3rd November 2013. Officer's Recommendation THAT Crs Chris Bonanno and Greg Martin, be nominated to attend the TEQ Annual Regional Events Conference to be held in Townsville from the 1st - 3rd November 2013. Council Resolution THAT the Officer's Recommendation be adopted. Moved Cr Perkins Seconded Cr Gilbert CARRIED 9.2 ENGINEERING SERVICES MONTHLY REVIEW FOR AUGUST 2013 File No Engineering Services Monthly Review Author Director Engineering Services Purpose To present to Council the Engineering Services Monthly Review for July 2013 for information purposes. Officer's Recommendation THAT the Engineering Services Monthly Review for August 2013 be received. Council Resolution THAT the Officer's Recommendation be adopted. Moved Cr Morgan Seconded Cr Bonanno CARRIED MIN/02.10.2013 FOLIO 29781 FINAL MINUTES WEDNESDAY 2 OCTOBER 2013 9.3 INFLOW & INFILTRATION PROGRAM - OCTOBER TO DECEMBER 2013 File No 73001 - SRP Inflow & Infiltration Author Manager Infrastructure Delivery Purpose To present to Council, the sewerage network Inflow & Infiltration (I&I) Source Detection Investigations area of operations for the period October - December 2013 and to seek the adoption of a resolution as required by legislation in accordance with the Local Government Act 2009. Background/Discussion The proposed works under the I&I Program identifies the sources of stormwater inflow and groundwater infiltration into the sewerage network, which result in surcharge and sewage spillage events during the wet season. The Report, titled "Inflow & Infiltration Management Plan for Mackay and Sarina" dated November 2010, identified a number of sewerage catchments for prioritised Inflow & Infiltration Source Detection works comprising of smoke testing, property and maintenance hole (MH) inspections and /or sewer pipeline CCTV surveys. The smoke testing and MH inspections target Rainfall Dependent Inflow & Infiltration (RDII) whereas CCTV surveys target sewers believed to be experiencing high Groundwater Infiltration (GWI) due to a combination of poor structural condition and high groundwater elevation. In response to the 2010 report, a number of prioritised catchments have already been surveyed for Inflow & Infiltration. Subsequent to the Inflow & Infiltration Management Plan, other planning investigations have identified that current areas of concern for High RDII are catchments contributing to the following sewage pump stations (SPS): Connors Road SPS Gooseponds SPS Zammit Street SPS Beaconsfield No 1 SPS While the Connors Road SPS catchment is comprised mostly of commercial/industrial properties, the North Mackay catchments are predominantly residential properties. In addition to Inflow & Infiltration Source Detection benefits, the CCTV and MH inspection work proposed for the Gooseponds is required for asset condition assessment due to the age of the sewers. It is therefore proposed to carry out comprehensive Source Detection (smoke testing, property inspections, manhole inspections and CCTV inspections) in the Gooseponds catchment but only smoke testing and MH inspections in the Connors Road, Zammit Street and Beaconsfield No 1 SPS catchments as the latter were constructed relatively recently. MIN/02.10.2013 FOLIO 29782 FINAL MINUTES WEDNESDAY 2 OCTOBER 2013 Mackay Regional Council has appointed the following contractors to compliment the Mackay Water Service’s (MWS) Network Operations internal program of Inflow & Infiltration Source Detection activities in order to take advantage of the dry weather to maximise ground covered during these investigations: Interflow for sewer pipeline CCTV inspections Flowpro for smoke testing, property inspection and MH condition assessment We propose to carry out the inspections in the identified catchments between October and December 2013. Consultation and Communication The I&I Program is based on the best available operational and planning information. A Working Group, with representatives from Networks, Planning and Sustainability, Infrastructure Delivery and Business Services Programs, meets as required for project related discussions to develop and implement the Program: Senior Project Manager - Infrastructure Delivery Senior Engineer - Infrastructure Delivery Senior Infrastructure Planning Engineer Networks Engineer Sewer Networks Team Leader Business Services Team Leader Public Notices will be prepared for distribution through the media in advance of the proposed works. The contents of such notices will also be available on the MRC website. Customer Services will be advised in advance of the impending communications. An I&I related Technical Factsheet is being prepared to assist property owners to understand the nature of the most common non-compliances and this will accompany any formal Notices. This process of communication with residents is further facilitated by a letterbox drop and doorknock by the members of the I&I Team with 48 hours advance notice provided. The communication initiatives identified above are in keeping with the Project Community Engagement Plan and relevant legislative and regulatory requirements. Resource Implications The funding for these works is in the WWS Water Capital Budget 2013/2014 - SRP Inflow - Infiltration - with $1,026,000.00 allocated. Risk Management Implications The proposed I&I Program will help mitigate sewage surcharge and spillage events in the identified catchments and specifically into properties. The information collected from the inspections will also feed into the future remediation decision making process which will ensure a more considered allocation of Capital. MIN/02.10.2013 FOLIO 29783 FINAL MINUTES WEDNESDAY 2 OCTOBER 2013 Legal advice and training has been obtained to ensure inspections and the resulting remediation enforcements, if any, are carried out within the legislative and regulatory requirements. The enforcement of defects carries some risk as there can be significant cost associated with some rectification works; however, a process has been developed to address this. Conclusion That Inflow & Infiltration Source Detection works are a fundamental component for managing sewage spillage from the sewerage network during wet weather. The proposed inspections will enable the mitigation of sewerage network surcharge and spillage events in the identified catchments and will be undertaken as per the requirements of the Local Government Act 2009 Chapter 5, Part 2, Subdivision 3 - Powers to enter property etc. Officer's Recommendation THAT Council, in accordance with the Local Government Act 2009 requirements, approve Council Authorised Officers to undertake a systematic Inspection Program to enter and inspect all or selected properties both residential and commercial/industrial as determined by the specific Inspections Schedule during the period October to December 2013, in the following catchments: Connors Road SPS Gooseponds SPS Zammit Street SPS Beaconsfield No 1 SPS Council Resolution
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