FINAL MINUTES 1 December 2010 FINAL MINUTES WEDNESDAY 1 DECEMBER 2010 Table of Contents Folio Date Particulars 13247 1.12.2010 Ordinary Meeting Minutes 13276 30.10.2010 Engineering Services Highlights and Significant Issues Report for the Month of September 2010 13291 31.11.2010 Regional Arts Development Fund November 2010 13297 8.11.2010 Minutes of the Sustainable Futures Advisory Committee Meeting - 8 November 2010 13304 1.12.2010 Petition - Lifeguard Facilities at Lamberts Beach 13307 1.12.2010 Petition - Speeding Vehicles in Danastas Avenue and Matterson Avenue Declaration of Potential Conflict of Interest Cr Hatfield (Item 9.4) Cr Camilleri (Item 16.2) MIN/01.12.2010 FOLIO 13246 FINAL MINUTES WEDNESDAY 1 DECEMBER 2010 ORDINARY MEETING MINUTES 1. ATTENDANCE: His Worship the Mayor, Cr C Meng (Chairperson), Crs D E Camilleri, P F Steindl, W A Cameron, G R Thomsen, D R Hatfield, K J Casey, K L May and R D Walker were in attendance at the commencement of the meeting. Also present was Mr P Franks (Chief Executive Officer) and Mrs M Iliffe (Minute Secretary). The meeting commenced at 10:01 am. 2. OPENING PRAYER: Paster John Gilbank led those present in Prayer. 3. ABSENT ON COUNCIL BUSINESS: Cr D J Perkins 4. APOLOGIES: THAT the apology on behalf of Cr Comerford be accepted. Moved Cr Camilleri Seconded Cr Steindl CARRIED 5. CONDOLENCES: Condolences were expressed on the passing of George Creed. MIN/01.12.2010 FOLIO 13247 FINAL MINUTES WEDNESDAY 1 DECEMBER 2010 6. CONFIRMATION OF MINUTES: 6.1 ORDINARY MEETING MINUTES 24 NOVEMBER 2010 THAT the Minutes of the Ordinary Meeting held on 24 November 2010 be confirmed. Moved Cr Camilleri Seconded Cr Cameron CARRIED 7. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING: Nil 8. MAYORAL MINUTES: 8.1 INDEMNITY AGREEMENT WITH QTC Purpose To recommend to Council that the CEO be authorised to sign the indemnity agreement required by the QTC on the basis of which they will underwrite the guarantee required by the Federal Government for the $8 million grant under the HAF funding. Background/Discussion The Federal Government approved a grant of $8,000,000 to assist in the delivery of affordable housing. One of the conditions of this grant was that Council provide a guarantee, to the tune of $8,000,000, to ensure that the deliverables of the grant be met. Council entered into this Agreement and then included a similar clause into the project developer’s Agreement indemnifying Council for the same amount. As an alternative to Council providing the guarantee, the State Government was approached and asked if they would effectively underwrite this guarantee. They have agreed with this on the basis that Council enters into a formal Indemnity Agreement. The agreement has to be executed by the CEO and requires a statement by him that he has been so authorised. This agreement must be executed urgently and as such this minute has been put before Council in this manner. This Mayoral Minute is put to obtain a Council resolution which formally authorises the CEO to enter into this agreement. While he has delegated authority to enter into agreements on Council’s behalf this agreement has the effect of incurring a liability of $8,000,000 and while this is extremely unlikely to ever be incurred as the developer has signed a similar undertaking MIN/01.12.2010 FOLIO 13248 FINAL MINUTES WEDNESDAY 1 DECEMBER 2010 and there is hardly any prospect of it not occurring, this liability has not been provided for in the long term financial plan. Resource Implications/Risk Management The cost of the undertaking by the QTC will be 0.1% per annum, which is the most cost effective way of providing the guarantee. Conclusion This delegation of authority to the CEO is required to enable him to execute the agreement with the QTC. I hereby move:- THAT Council authorises the CEO to enter into the necessary agreements with the Queensland Treasury Corporation to secure the guarantee required for the Federal Government funding. Moved Cr Meng CARRIED 9. CORRESPONDENCE AND OFFICERS’ REPORTS: 9.1 ENGINEERING SERVICES HIGHLIGHTS AND SIGNIFICANT ISSUES REPORT FOR THE MONTH OF SEPTEMBER 2010 Author Director Engineering Services Purpose The Engineering Services Highlights and Significant Issues Report, month ending October 2010, is attached for information purposes. Officer Recommendation THAT the report be received. Council Resolution THAT the Officer Recommendation be adopted. Moved Cr Casey Seconded Cr Steindl CARRIED MIN/01.12.2010 FOLIO 13249 FINAL MINUTES WEDNESDAY 1 DECEMBER 2010 9.2 MACKAY COASTS AND COMMUNITIES PROJECT File No Mackay Coasts and Communities Project Author Natural Environment Coordinator Purpose To seek Council’s endorsement and adoption of the eight Beach Management Plans. Background/Discussion Council commissioned Reef Catchments in mid 2008 to work with Council to initiate a Coastal Project for Mackay. One of the aims of the project was to identify the natural values of sections of the Mackay coast and highlight opportunities where these values could be enhanced, restored or protected, whilst allowing for appropriate recreational access and use. The project provides a strategic master plan for coastal management in Mackay and identifies site-specific priorities and actions for individual beaches. This information will guide future allocation of funds in council’s operational and capital budget areas, as well as allowing Council to seek external funding for the implementation of the plans. The projects other objective is to improve the condition of the coastal zone, ensure best management practise principles are implemented and on-ground work is prioritised and undertaken in a co-ordinated and strategic manner. The Mackay Coasts and Communities project was initiated to: .Set a vision for the future of our coast and engage the community in coastal management activities. .Increase delivery outcomes of existing resources by prioritising coastal activities; .Provide a proactive planning process that has the potential to attract additional funding to the region to protect our coastal resources; and .Ensure management of the coastal zone protects and restores degraded coastal ecosystems to their natural ecological, physical and aesthetic condition, in line with Federal and State legislation. The project seeks to achieve its vision through: .The Coastal Management Guidelines (adopted in May 2009); .Development of individual beach management plans; (in progress) .Implementation of on-ground activities on a prioritised basis; and .Monitoring to measure improvements in coastal resources and return on investment. The first stage of the Mackay Coastal Project has involved the identification of key conservation and management issues in the coastal zone and the production of a series of guidelines to provide a framework for management decisions and activities for land under council’s jurisdiction. The Coastal Management Guidelines were adopted by council on 20th May 2009. The second stage of the project involves the preparation of individual beach management plans containing site-specific recommendations. The first eight sites involved in the project were: MIN/01.12.2010 FOLIO 13250 FINAL MINUTES WEDNESDAY 1 DECEMBER 2010 Midge Point, Seaforth, Haliday Bay, Ball Bay, Shoal Point, Bucasia, Eimeo and Blacks Beach. Extensive consultation was undertaken with the local and wider community, to ensure actions are targeted to individual community needs and priorities, whilst still being consistent with the Coastal Management Guidelines. In line with the comprehensive communication plan developed for the project, a series of ‘beach barbeques’ were held with the coastal communities, where the beach plans were introduced and discussed. Plans were also available from council’s website and in hard copy. The community was encouraged to fill out a survey form and/or submit more detailed comments. The following table summarises the number of submissions received. Beach Number of information Number attending Number of written pamphlets distributed face-to-face consultation responses Shoal Point 376 40 8 Bucasia 1320 50 18 Blacks Beach 563 60 18 Eimeo 1108 5 0 Midge Point 121 60 9 Seaforth 212 80 25 Ball Bay 100 approx 60 8 Haliday Bay 100 approx 30 3 TOTALS 3,905 385 89 Several meetings were held with submitters or groups of submitters to discuss their specific comments on the draft plans. Summaries of issues and responses were compiled for each beach plan. These documents were made available to councillors and a site inspection was held on 19th January 2010, to familiarise councillors with the type of issues the beach plans seek to address. Where appropriate, comments received were incorporated into the final beach plans. Further public meetings were held with the Ball Bay, Blacks Beach and Seaforth communities in August and September 2010 to report back on the changes to the beach plans and to discuss any further issues. Further changes were made to individual beach plans relating specifically to fire risk management, rock wall maintenance and the alignment of fencing proposed. Consultation and Communication Activities to date include: .Development and formal adoption of Coastal Management Guidelines for the Mackay region following extensive community consultation (May 2009); .Development of eight draft beach plans (Midge Point, Seaforth, Haliday Bay, Ball Bay, Shoal Point, Bucasia, Eimeo, Blacks Beach); .An extensive and targeted community consultation campaign reaching over 4000 residents (August-October 2009); and .Amendments to beach plans, and development of eight issues and responses documents .Further consultation with residents of the Ball Bay, Blacks Beach and Seaforth communities; .Further minor amendments to the beach plans to produce the final documents for the consideration of council. MIN/01.12.2010 FOLIO 13251 FINAL MINUTES WEDNESDAY 1 DECEMBER 2010 In relation to the Beach Plans, Council have been briefed on: .Outcomes of community consultation (11 November, 2009) .Draft prioritisation of beach zones and resources available to begin on-ground activities (15 December 2009); Field trip providing Councillors an opportunity to see coastal on-ground issues (19 January 2010).