Transportation Emergency Preparedness Plan DRAFT | September 30, 2020 TABLE of CONTENTS
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TRANSPORTATION EMERGENCY PREPAREDNESS PLAN DRAFT Prepared for Prepared by Claris Strategy Terra Firma Enterprises CPARS Consulting SEPTEMBER 30, 2020 WARNING: FOR OFFICIAL USE ONLY Information contained in this document is exempt from FOIA (Exemption 2). Any authorized individual who knowingly or recklessly divulges information from this document may be imprisoned for one year, fined or both. This page intentionally left blank. 3 | Transportation Emergency Preparedness Plan DRAFT | September 30, 2020 TABLE OF CONTENTS 1.0 SECTION ONE: INTRODUCTION 10 1.1 Foreword 10 1.2 How to use the TEPP 10 1.3 Planning Assumptions and Considerations 11 1.4 Purpose 11 1.5 Objectives 12 1.6 Scope and Applicability 12 1.7 Authorities, Requirements and Regulations 12 1.8 Approval and Promulgation 13 1.9 Maintenance of Plan 13 1.10 Public Awareness and Education 13 1.11 ADA Considerations 14 1.12 Training, Exercises and Improvement Plan 14 1.13 Distribution List / Department and Agency Concurrence 14 2.0 SECTION TWO: SANTA BARBARA AND VENTURA COUNTIES OVERVIEW 18 2.1 Transportation Infrastructure for Santa Barbara and Ventura Counties 20 2.2 Vulnerable Populations 31 2.3 Threat Summaries 33 2.4 Prioritization Of Threats That May Impact Transportation 44 3.0 SECTION THREE: CONCEPT OF OPERATIONS 48 3.1 Organization 48 3.2 Activation Procedures 55 3.3 Communications 62 3.4 Facilities 63 4.0 SECTION FOUR: ROLES AND RESPONSIBILITIES 66 4.1 Local and Regional Government Agencies 66 4.2 State Agencies 69 4.3 Federal Government 70 4.4 Multi-Agency Coordination 71 4.5 Business Stakeholders 72 4.6 Community Stakeholders 72 4.7 VCTC/SBCAG Roles during County/OA EOC Activations 74 5.0 SECTION FIVE: RESPONSE OPERATIONS 82 5.1 VCTC/SBCAG Response Operations 82 5.2 Bi-County Response Operations 83 5.3 Activation (Level 1, 2, and 3) 83 5.4 Bi-County Decision-Making 84 5.5 Requesting Bi-County Transportation Resources 85 5.6 Mutual Aid 86 5.7 Bi-County Response Communications 86 | 4 5.8 County/Operational Area EOCs Incident and Transportation Priorities 87 5.9 Evacuations 89 5.10 Alternatives to Traditional Modes of Transportation when not Available 94 6.0 SECTION SIX: MUTUAL AID/MUTUAL ASSISTANCE/MEMORANDUMS OF UNDERSTANDING 98 6.1 Local Mutual Aid/Mutual Assistance 99 6.2 Memorandums of Understanding/Memorandums of Agreement (MOA) 99 7.0 SECTION SEVEN: EOC POSITION CHECKLISTS 104 7.1 Common EOC Responsibilities 104 7.2 MAC Group Member 106 7.3 Transportation Seat as an Agency Representative 110 7.4 Transportation Seat under Care and Shelter Branch in the Operations Section 114 7.5 Transportation Seat as Co-Lead of Transportation Unit in the Logistics 118 7.6 TOC Director in VCTC/SBCAG TOC 122 7.7 PIO in VCTC/SBCAG TOC 126 7.8 Liaison Officer in VCTC/SBCAG TOC 130 7.9 Safety/Security Officer in VCTC/SBCAG TOC 132 7.10 Operations Section Coordinator VCTC/SBCAG TOC 134 7.11 Planning/Intelligence Section Coordinator VCTC/SBCAG TOC 136 7.12 Logistics Section Coordinator VCTC/SBCAG TOC 138 7.13 Finance/Administration Section Coordinator VCTC/SBCAG TOC 140 APPENDICES 144 Appendix A: SBCAG TEPP Assignments 144 Appendix B: VCTC TEPP Assignments 146 Appendix C: Transit Operators Checklist 148 Appendix D: Public Information Officer Support Documents 152 Appendix E: Access and Functional Needs Considerations Support Documents 158 Appendix F: TOC Action Planning Support Documents 162 Appendix G: Emergency Accounting Support Documentation 166 Appendix H: EOC Change of Shift Briefing Form 168 Appendix I: EOC Check-In Form 170 Appendix J: Activity Log (ICS 214) Form 172 Appendix K: EOC Action Plan Form (TOC for VCTC/SBCAG) 174 Appendix L: SBCAG Transit Summary Status Form 180 Appendix M: VCTC Transit Summary Status Form 182 Appendix N: Resource Request Form 184 Appendix O: County/OA EOC Activation Levels and VCTC/SBCAG Tasks 186 Appendix P: Santa Barbara Transportation Contacts 188 Appendix Q: Santa Barbara Transit Vehicles 190 Appendix R: Ventura County Transportation Contacts 192 Appendix S: Ventura County Transit Vehicles 194 5 | Transportation Emergency Preparedness Plan DRAFT | September 30, 2020 TABLE OF CONTENTS Appendix T: Other Santa Barbara County and Ventura County Essential Contacts 196 Appendix U: List of Acronyms and Abbreviations 198 Appendix V: Glossary of Terms 202 Appendix W: Authorities and References 212 Appendix Y: Advisory Committee and Stakeholder Group 214 ANNEXES 220 Annex A: Disaster Reimbursement 220 Annex B: Continuity of Operations 256 Annex C: Training and Exercises 260 LIST OF FIGURES Figure 3-1 SEMS Levels 49 Figure 3-2 Five Functions within SEMS 50 Figure 3-3 Santa Barbara County Operational Area EOC Organization 51 Figure 3-4 Ventura County Operational Area EOC Organization 51 Figure 3-5 Transportation Seat as an Agency Representative 52 Figure 3-6 Transportation Seat as Part of the Operations Section 53 Figure 3-7 Transportation Seat as Part of the Logistics Section 54 Figure 3-8 VCTC/SBCAG TOC 55 Figure 3-9 Level 4 (Option 1) - Monitoring Level City, County and VCTC/SBCAG relationships 57 Figure 3-10 Level 4 (Option 2) - Monitoring Level City, County and VCTC/SBCAG relationships 57 Figure 3-11 Level 3 - Enhanced Operations, Option 1 58 Figure 3-12 Level 3 - Enhanced Operations, Option 2 59 Figure 3-13 Level 2 - Partial EOC Activation 60 Figure 3-14 Level 1 - Full Activation 61 Figure 3-15 Bi-County Activation 62 Figure 4-1 Levels of Multi-Agency Coordination 73 Figure 4-2 Positions VCTC/SBCAG may fill in an County/OA EOC 75 Figure 4-3 VCTC/SBCAG TOC Positions 77 Figure 4-4 VCTC/SBCAG Multi-Level Coordination 78 Figure 5-1 Key Functions in an Emergency 83 Figure 5-2 Transportation Priorities in an Emergency 88 LIST OF TABLES Table 2-1 Highways/Freeways Serving Santa Barbara and Ventura Counties 20 Table 2-2 Santa Barbara/Ventura Airports 23 Table 2-3 Percentages of Vulnerable Populations 33 Table 2-4 Hazards and Hazard Rankings 45 Table 3-1 County/OA EOC Activation Levels 56 Table 4-1 VCTC/SBCAG TOC Roles 74 Table 4-2 VCTC/SBCAG TOC Roles 75 Table 5-1 County/OA EOC Activation Levels and VCTC/SBCAG Tasks1 82 Table 5-2 Lead Agencies and Coordinating Agencies for Operational Area Evacuations 91 | 6 This page intentionally left blank. 7 | Transportation Emergency Preparedness Plan DRAFT | September 30, 2020 SECTION ONE INTRODUCTION 1 This page intentionally left blank. 9 | Transportation Emergency Preparedness Plan DRAFT | September 30, 2020 SECTION ONE: INTRODUCTION 1.0 SECTION ONE: INTRODUCTION 1.1 Foreword This Plan was developed by the Ventura County Transportation Commission (VCTC) and the Santa Barbara County Association of Governments (SBCAG), with funding from the Department of Transportation (Caltrans), to address the transportation challenges related to disasters that affect one or both counties. This bi-county plan outlines: • Roles and responsibilities of transit providers, emergency response agencies, government and non-governmental organizations • Communication procedures • Summarizes transit resources Ventura and Santa Barbara counties are highly vulnerable to both natural hazards and human-caused disasters, such as earthquakes, fires and post-fire debris flows, flooding, transportation accidents, and other incidents that may impact not only the critical infrastructures, as well as the livelihood of businesses and residents in both counties. Past disasters have affected the transportation infrastructure between these two counties limiting the flow of goods and services and commuters traveling to and from work, medical appointments, family and other important activities. The main rail and highway thoroughfares between these two counties have a repeated occurrence of closures due to fires (Jesusita 2009, Sherpa 2016, Thomas 2017, Hill 2018, Woolsey 2018 and Gaviota 2019), floods (1969, 1980, 1995, and 1998), and landslides and debris flows (La Conchita 1995 and 2005 and Montecito 2018). Other disasters include the 1928 St. Francis Dam Failure and the 1991 Sea Cliff Train Derailment. This Transportation Emergency Preparedness Plan (TEPP) was developed in accordance with the National Incident Management System (NIMS), the Standardized Emergency Management System (SEMS), the Master Mutual Aid Agreement, the California State Emergency Plan, the Santa Barbara Operational Area Emergency Management Plan, the County of Ventura Emergency Operations Plan, and relevant mutual aid plans. This plan does not supersede or exclude any of these concepts or plans; but rather, it places them in the context of a response to an event that may affect one or both of the counties during which time Emergency Operations Centers (EOCs) are activated and the transportation infrastructure is affected or transit resources are needed. This plan does not address normal day-to-day emergencies or the well-established and routine procedures used in coping with such emergencies. This TEPP builds on California’s existing SEMS through better definition of bi-county components of that system including coordination across disciplines and levels of government, resource sharing, and bi- county decision-making. Development of this plan was a collaborative effort among VCTC, SBCAG, Santa Barbara County, Ventura County, transit providers, and over 40 local, state, federal and non- governmental organizations. For a complete listing of the Advisory Committee and Stakeholder Group, please refer to Appendix Y: Advisory Committee and Stakeholder Group of this plan. 1.2 How to use the TEPP The TEPP is a bi-county plan that is to be used by VCTC/SBCAG, Ventura County Sheriff’s Office of Emergency Services (OES)/Santa Barbara County Office of Emergency Management (OEM) and transit agencies for incidents that may need transportation services support beyond normal operations and services. VCTC/SBCAG can use this plan as a guidance document for VCTC/SBCAG emergency response when coordinating with county departments, County/OA EOC, cities, and transit providers.