Independent School District 196 Rosemount-Apple Valley-Eagan Public Schools
Capital Expenditure Budget Fiscal Year
Capital Expenditure Budget Fiscal Year Ending June 30, 2021
Independent School District 196 Rosemount-Apple Valley-Eagan Public Schools INDEPENDENT SCHOOL DISTRICT 196 Rosemount-Apple Valley-Eagan Public Schools Educating our students to reach their full potential
School Board
Jackie Magnuson Chairperson Joel Albright Vice Chairperson Art Coulson Treasurer Sachin Isaacs Clerk Craig Angrimson Director Mike Roseen Director Cory Johnson Director
Superintendent's Cabinet
Mary Kreger Superintendent Michael Bolsoni Director of Secondary Education Khia Brown Director of Community Education Jill Coyle School District Attorney Janet Fimmen Director of Special Education Tom Pederstuen Director of Human Resources Sally Soliday Director of Elementary Education Mark Stotts Director of Finance and Operations Tony Taschner Director of Communications Steve Troen Director of Teaching and Learning
Finance Department
Christopher Onyango-Robshaw Coordinator of Finance Danny DuChene Manager of Financial Systems Adam Lloyd Controller 2020-21 Capital Expenditure Report
Table of Contents
Section I - Capital Expenditure Budget Information
Capital Expenditure Budget Message ……………………………………………………………. 9 Capital Expenditure Budget Guidelines ……………………………………………………………. 11
Section II - Building-level Plans
Elementary Schools Cedar Park Elementary School ……………………………………………………………. 17 Deerwood Elementary School ……………………………………………………………. 18 Diamond Path Elementary School ……………………………………………………………. 19 East Lake Elementary School ……………………………………………………………. 20 Echo Park Elementary School ……………………………………………………………. 21 Glacier Hills Elementary School ……………………………………………………………. 22 Greenleaf Elementary School ……………………………………………………………. 23 Highland Elementary School ……………………………………………………………. 24 Northview Elementary School ……………………………………………………………. 25 Oak Ridge Elementary School ……………………………………………………………. 26 Parkview Elementary School ……………………………………………………………. 27 Pinewood Elementary School ……………………………………………………………. 28 Red Pine Elementary School ……………………………………………………………. 29 Rosemount Elementary School ……………………………………………………………. 30 Shannon Park Elementary School ……………………………………………………………. 31 Southview Elementary School ……………………………………………………………. 32 Thomas Lake Elementary School ……………………………………………………………. 33 Westview Elementary School ……………………………………………………………. 34 Woodland Elementary School ……………………………………………………………. 35 Middle Schools Black Hawk Middle School ……………………………………………………………. 36 Dakota Hills Middle School ……………………………………………………………. 37 Falcon Ridge Middle School ……………………………………………………………. 38 Rosemount Middle School ……………………………………………………………. 39 Scott Highlands Middle School ……………………………………………………………. 40 Valley Middle School ……………………………………………………………. 41 High Schools Apple Valley High School ……………………………………………………………. 43 Eagan High School ……………………………………………………………. 45 Eastview High School ……………………………………………………………. 47 Rosemount High School ……………………………………………………………. 49 Additional Sites Area Learning Center ……………………………………………………………. 52 Dakota Ridge ……………………………………………………………. 53 School of Environmental Studies ……………………………………………………………. 54
Section III - District-level Plans
Administrative & Instructional Technology & Telecommunications ……………………………………………………………. 57 Band Instruments ……………………………………………………………. 58 Building/Classroom Leases ……………………………………………………………. 59 Contingency for Schools ……………………………………………………………. 61 Contingency for Unplanned Expenses ……………………………………………………………. 62 Curriculum Materials ……………………………………………………………. 63 District Support Departments ……………………………………………………………. 68 General Account Expenditure Shift to Operating Capital Account ……………………………………………………………. 70 Major Maintenance/Special Projects ……………………………………………………………. 71 Skyward Fees 75
Section IV - Long Term Facilities Maintenance Projects …………………………………………………………….7ϳ
Section I Capital Expenditure Information
INDEPENDENT SCHOOL DISTRICT 196 Rosemount-Apple Valley-Eagan Public Schools Educating our students to reach their full potential
TO: Mary Kreger, Superintendent
FROM: Mark Stotts, Director of Finance & Operations Christopher Onyango-Robshaw, Coordinator of Finance
DATE: April 13, 2020
SUBJECT: 2020-21 Capital Expenditure Budget
This report summarizes the preliminary capital expenditure budget for the 2020-21 fiscal year. We are recommending approval of this budget at the ^chool oard meeting on April 13.
While a complete preliminary budget for all of the district’s funds will be prepared for the School Board’s action in June, development of the capital expenditure budget follows an expedited schedule. This is to accommodate the long lead-time required for the completion of projects and timely delivery of equipment purchases before the start of school in September.
Budget Process This capital expenditure budget incorporates the guidelines presented to the School Board on February 10, 2020. The guidelines estimated expenditures in various broad categories including the amount to be allocated to schools. Since February, district staff has worked to define the specific items and projects to be purchased in each category and by each school. This budget report summarizes these items and projects.
Resources Available
Primary revenue sources include state aids and local property tax levies, which is determined by formulas and state law. For presentation the resources are grouped into two broad categories: 1) operating capital revenue (state aid and tax levy), including lease levy funds (tax levy), and 2) LongͲ Term Facilities Maintenance (LTFM). The following table summarizes the 20ϮϬͲϮϭactivity:
LongTerm Facilities Operating Capital Maintenance Estimated Resources 11,078,009 13,659,109 Proposed Appropriations 9,279,668 11,325,000 Anticipated Fund Balance 1,798,341 2,334,109
The remainder of this budget summarizes priorities recommended in each of the funding categories
&DSLWDO([SHQGLWXUH3ODQ x Administrative and Instructional Technology and Telecommunications –$200,000 for anti-virus software, firewall/filtering maintenance, qualtricsresearch software, email archiving and emergencyneeds.
x Instruments Districtwide Band –$150,000 for districtwide band instruments;
x Curriculum Materials –$3,009,159 for textbooks within multiple disciplines, formative assessment tools, online teaching and learning resources, and facility repair for the vehicle services facility and program.
x District Support Departments –$682,985 for various projects identified by district departments, including graphics/mailroom, facilities and grounds, human resources and transportation, and elections;
x Capital Contingency for Schools –$30,000 to cover unforeseen or emergency capital needs at the schools;
x Building/Classroom Leases –$2,4Ϭϲ͕ϰϳϬ for expenses funded through the lease levy, including district ice rental
x Major Maintenance/Special Projects –$1,101,100 for various equipment needs throughout the district, including mowers, card reader and video security enhancements, facility enhancements, andcustodial equipment, in addition to other items.
x Media Resources –$292,820 to be used for elementary and secondary media resources;
x Total School Building Allocation –$1,207,1ϯϰ allocation to schools to be budgeted at each site, and
x Contingency for Unplanned Expenses –$200,000 for general contingency needs.
&DSLWDO([SHQGLWXUH3ODQ INDEPENDENT SCHOOL DISTRICT 196 Rosemount-Apple Valley-Eagan Public Schools Educating our students to reach their full potential 20ϮϬͲϮϭCapital Expenditure Report
Budget Guidelines
OPERATING CAPITAL Recommended Available Funds Summary of Requested Expenditures Amounts
State Aid Administrative & Instructional Tech. & Telecom. 200,000 Operating Capital Aid Band Instruments - Districtwide 150,000 $224.61 per adjusted pupil unit & 5,190,744 Curriculum Materials & Media Resources 3,301,979 $31.00 per year-round pupil unit District Support Departments 682,985 Capital Contingency for Schools 30,000 Building Leases 2,171,298 Leases Levy -Ice Arena 235,172 Major Maintenance/Special Projects 1,101,100 School Building Allocation 1,207,134 Levy Contingency for Unplanned Expenses 200,000 Operating Capital Levy 2,043,290 Building Lease Levy & Ice Arena 2,634,844 Prior Year Levy Adjustments (1,133,497) Subtotal - Levy 3,544,636 Subtotal - Expenditures 9,279,668 Estimated Fund Balance, 6/30/2020 2,342,629 Reserves 1,798,341
Total Operating Capital Total Operating Capital Funds Available 11,078,009 Expenditures & Reserves 11,078,009
LONGͲTERM FACILITIES MAINTENANCE Recommended Available Funds Summary of Expenditures Amounts
State Aid Health & Safety 925,000 LongͲTerm Facilities Maintenance Aid 3,670,209 Building Envelope 600,000 Building Hardware and Equipment 1,500,000 Electrical 300,000 Interior Surfaces 1,400,000 Mechanical Systems 2,000,000 Plumbing 175,000 Professional Services and Salary 550,000 Levy Roof Systems 2,500,000 LongͲTerm Facilities Maintenance Levy 8,130,622 Site Projects 1,300,000 Accessibility 75,000 Prior Year Levy Adjustments (383,525) Subtotal - Levy 7,747,097 Subtotal -Expenditures Reserves 11,325,000 Estimated Fund Balance, 6/30/2020 2,241,803 2,334,109
Total LongͲTerm Facilities Maintenance Total LongͲTerm Facilities Maintenance Funds Available 13,659,109 Expenditures & Reserves 13,659,109
&DSLWDO([SHQGLWXUH3ODQ Allocation Formula Using Pupil Units $1,050,000 Addition $6,500 NY Proj Total Portion of Allocation using For Minimum Adjusted School Enroll ADM WADM Pupil Units Pupil Units Age Factor Test Allocation
RHS 2,452 2,511 3,766.5 0.1031 $ 108,238 $ 30,541 $ 138,779 $ 138,779 AVHS 1,678 1,728 2,592.0 0.0709 74,486 21,018 95,503.58 95,504 EHS 2,023 2,057 3,085.5 0.0844 88,668 - 88,668 88,668 EVHS 2,269 2,320 3,480.0 0.0952 100,004 - 100,004 100,004 SES 354 354 531.0 0.0145 15,259 - 15,259 15,259 DR 0 108 152.0 0.0042 6,500 - 6,500 6,500 ALC 127 127 190.5 0.0052 6,500 - 6,500 6,500 RMS 1,283 1,307 1,780.9 0.0487 51,177 14,441 65,618 65,618 VMS 1,098 1,118 1,525.4 0.0417 43,835 12,369 56,204 56,204 SHMS 1,243 1,282 1,749.0 0.0479 54,261 14,182 68,443 68,443 DHMS 1,241 1,270 1,738.2 0.0476 49,950 - 49,950 49,950 BHMS 779 812 1,108.0 0.0303 31,840 - 31,840 31,84ϭ FRMS 1,033 1,056 1,440.4 0.0394 41,393 - 41,393 41,393
RE 735 754 781.2 0.0214 22,450 6,334 28,784 28,784 NV 465 497 513.7 0.0141 14,763 4,165 18,928 18,928 WV 435 473 485.4 0.0133 13,949 3,936 17,885 17,88ϰ SV 628 669 691.1 0.0189 19,860 5,604 25,464 25,46ϯ PV 803 827 854.9 0.0234 24,567 6,932 31,499 31,499 DP 753 765 791.9 0.0217 22,757 6,421 29,178 29,178 GL 797 817 845.7 0.0231 24,303 6,857 31,160 31,160 CP 694 714 735.3 0.0201 21,131 5,962 27,093 27,093 TL 556 586 603.8 0.0165 17,351 4,896 22,247 22,24ϴ EP 735 764 787.3 0.0215 22,625 - 22,625 22,625 HL 717 757 782.0 0.0214 22,472 6,341 28,813 28,813 DW 619 647 669.2 0.0183 19,231 - 19,231 19,231 WL 689 718 741.5 0.0203 21,308 - 21,308 21,308 PW 608 628 649.6 0.0178 18,667 - 18,667 18,667 SP 570 599 620.3 0.0170 17,825 - 17,825 17,825 OR 536 565 581.8 0.0159 16,719 - 16,719 16,719 GH 696 702 727.5 0.0199 20,906 - 20,906 20,906 RP 713 733 757.8 0.0207 21,777 - 21,777 21,777 EL 730 757 779.0 0.0213 22,386 - 22,386 22,386
High & DR 8,903 9,205 13,798 0.3776 399,655.0 $ 51,559 $ 451,214 $ 451,214 Middle 6,677 6,845 9,342 0.2557 272,456.0 $ 40,992 $ 313,448 $ 313,448 Elementa 12,479 12,972 13,399 0.3667 385,047.0 $ 57,450 $ 442,497 $ 442,497 ry
Totals 28,059 29,022 36,538.4 1.0000 1,057,158.0 $ 150,000 $ 1,207,1ϯϰ 1,207,134
NOTES TO CAPITAL EXPENDITURE ALLOCATION TABLES A Projected enrollment is based on the district's official enrollment projection reviewed by the School Board at its 11/11/19meeting͘ dŚĞƉƌŽũĞĐƚŝŽŶ does not include ABE, Transition +, or ECSE students. B Projected enrollment counts are weighted as follows: kindergarten and grades 1-3 at 1.0, grades 4-6 at 1.1, and grades 7-12at 1.5. C Center-based special education student totals at the schools are projections per email received in 02.07.20 from J. Emery
&DSLWDO([SHQGLWXUH3ODQ Data from Facilities Age and Square Footage Report (ED-2051-10) District Owned Schools and Facilities
Bldg. Avg. Bldg. Age % of Age Factor WADM School Sq. Ft. Age Sq. Ft. X Age Test Total Adjust. Amount
3,767 RHS 414,998 44.52 18,475,711 3,767 20.36% $ 30,541 2,592 AVHS 370,234 40.08 14,838,979 2,592 14.01% 21,018 3,086 EHS 382,970 28.51 10,918,475 0 0.00% - 3,480 EVHS 338,242 23.00 7,779,566 0 0.00% -
152 DR 50,338 23.00 1,157,774 0 0.00% - 191 ALC 27,659 14.00 387,226 0 0.00% - 1,781 RMS 173,796 54.30 9,437,123 1,781 9.63% 14,441 1,525 VMS 192,198 45.21 8,689,272 1,525 8.25% 12,369 1,749 SHMS 165,735 39.59 6,561,449 1,749 9.45% 14,182 1,738 DHMS 223,560 31.00 6,930,360 0 0.00% - 1,108 BHMS 198,534 26.00 5,161,884 0 0.00% - 1,440 FRMS 197,014 24.00 4,728,336 0 0.00% -
781 RE 76,251 46.59 3,552,534 781 4.22% 6,334 514 NV 67,743 50.84 3,444,054 514 2.78% 4,165 485 WV 71,678 49.33 3,535,876 485 2.62% 3,936 691 SV 75,391 43.79 3,301,372 691 3.74% 5,604 855 PV 95,430 37.04 3,534,727 855 4.62% 6,932 792 DP 83,780 41.35 3,464,303 792 4.28% 6,421 846 GL 88,130 38.63 3,404,462 846 4.57% 6,857 735 CP 79,178 35.83 2,836,948 735 3.97% 5,962 604 TL 69,912 37.97 2,654,559 604 3.26% 4,896 787 EP 94,876 33.18 3,147,986 0 0.00% - 782 HL 85,497 34.00 2,906,898 782 4.23% 6,341 669 DW 80,741 31.63 2,553,838 0 0.00% - 742 WL 83,724 30.72 2,572,001 0 0.00% - 650 PW 85,328 29.46 2,513,763 0 0.00% - 620 SP 83,936 29.68 2,491,220 0 0.00% - 582 OR 86,896 26.94 2,340,978 0 0.00% - 728 GH 85,167 25.49 2,170,907 0 0.00% - 758 RP 88,784 24.58 2,182,311 0 0.00% - 779 EL 84,600 3.00 253,800 0 0.00% -
36,007 4,302,320 147,928,690 18,499 100.00% $ 150,000
33.65 Average 33.18 Median
D Building facilities age and square footage information are based on FY1ϵ MDE Facilities data E Buildings with age factors at the upper half of the "AvgAge Calculation" are eligible for "age factor adjustment" funding. Refer to the table as shown on the next page for "age factor adjustment" calculation. F Total allocation to buildings is $1,200,000; of this amount, $150,000 is set aside for age factor adjustment. Minimum guarantee allocation for small school is $6,500.
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Section II Building Level Plans
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