Independent School District 196 Rosemount-Apple Valley-Eagan Public Schools Capital Expenditure Budget Fiscal Year Capital Expenditure Budget Fiscal Year Ending June 30, 2021 Independent School District 196 Rosemount-Apple Valley-Eagan Public Schools INDEPENDENT SCHOOL DISTRICT 196 Rosemount-Apple Valley-Eagan Public Schools Educating our students to reach their full potential School Board Jackie Magnuson Chairperson Joel Albright Vice Chairperson Art Coulson Treasurer Sachin Isaacs Clerk Craig Angrimson Director Mike Roseen Director Cory Johnson Director Superintendent's Cabinet Mary Kreger Superintendent Michael Bolsoni Director of Secondary Education Khia Brown Director of Community Education Jill Coyle School District Attorney Janet Fimmen Director of Special Education Tom Pederstuen Director of Human Resources Sally Soliday Director of Elementary Education Mark Stotts Director of Finance and Operations Tony Taschner Director of Communications Steve Troen Director of Teaching and Learning Finance Department Christopher Onyango-Robshaw Coordinator of Finance Danny DuChene Manager of Financial Systems Adam Lloyd Controller 2020-21 Capital Expenditure Report Table of Contents Section I - Capital Expenditure Budget Information Capital Expenditure Budget Message ……………………………………………………………. 9 Capital Expenditure Budget Guidelines ……………………………………………………………. 11 Section II - Building-level Plans Elementary Schools Cedar Park Elementary School ……………………………………………………………. 17 Deerwood Elementary School ……………………………………………………………. 18 Diamond Path Elementary School ……………………………………………………………. 19 East Lake Elementary School ……………………………………………………………. 20 Echo Park Elementary School ……………………………………………………………. 21 Glacier Hills Elementary School ……………………………………………………………. 22 Greenleaf Elementary School ……………………………………………………………. 23 Highland Elementary School ……………………………………………………………. 24 Northview Elementary School ……………………………………………………………. 25 Oak Ridge Elementary School ……………………………………………………………. 26 Parkview Elementary School ……………………………………………………………. 27 Pinewood Elementary School ……………………………………………………………. 28 Red Pine Elementary School ……………………………………………………………. 29 Rosemount Elementary School ……………………………………………………………. 30 Shannon Park Elementary School ……………………………………………………………. 31 Southview Elementary School ……………………………………………………………. 32 Thomas Lake Elementary School ……………………………………………………………. 33 Westview Elementary School ……………………………………………………………. 34 Woodland Elementary School ……………………………………………………………. 35 Middle Schools Black Hawk Middle School ……………………………………………………………. 36 Dakota Hills Middle School ……………………………………………………………. 37 Falcon Ridge Middle School ……………………………………………………………. 38 Rosemount Middle School ……………………………………………………………. 39 Scott Highlands Middle School ……………………………………………………………. 40 Valley Middle School ……………………………………………………………. 41 High Schools Apple Valley High School ……………………………………………………………. 43 Eagan High School ……………………………………………………………. 45 Eastview High School ……………………………………………………………. 47 Rosemount High School ……………………………………………………………. 49 Additional Sites Area Learning Center ……………………………………………………………. 52 Dakota Ridge ……………………………………………………………. 53 School of Environmental Studies ……………………………………………………………. 54 Section III - District-level Plans Administrative & Instructional Technology & Telecommunications ……………………………………………………………. 57 Band Instruments ……………………………………………………………. 58 Building/Classroom Leases ……………………………………………………………. 59 Contingency for Schools ……………………………………………………………. 61 Contingency for Unplanned Expenses ……………………………………………………………. 62 Curriculum Materials ……………………………………………………………. 63 District Support Departments ……………………………………………………………. 68 General Account Expenditure Shift to Operating Capital Account ……………………………………………………………. 70 Major Maintenance/Special Projects ……………………………………………………………. 71 Skyward Fees 75 Section IV - Long Term Facilities Maintenance Projects …………………………………………………………….7ϳ Section I Capital Expenditure Information INDEPENDENT SCHOOL DISTRICT 196 Rosemount-Apple Valley-Eagan Public Schools Educating our students to reach their full potential TO: Mary Kreger, Superintendent FROM: Mark Stotts, Director of Finance & Operations Christopher Onyango-Robshaw, Coordinator of Finance DATE: April 13, 2020 SUBJECT: 2020-21 Capital Expenditure Budget This report summarizes the preliminary capital expenditure budget for the 2020-21 fiscal year. We are recommending approval of this budget at the ^chool oard meeting on April 13. While a complete preliminary budget for all of the district’s funds will be prepared for the School Board’s action in June, development of the capital expenditure budget follows an expedited schedule. This is to accommodate the long lead-time required for the completion of projects and timely delivery of equipment purchases before the start of school in September. Budget Process This capital expenditure budget incorporates the guidelines presented to the School Board on February 10, 2020. The guidelines estimated expenditures in various broad categories including the amount to be allocated to schools. Since February, district staff has worked to define the specific items and projects to be purchased in each category and by each school. This budget report summarizes these items and projects. Resources Available Primary revenue sources include state aids and local property tax levies, which is determined by formulas and state law. For presentation the resources are grouped into two broad categories: 1) operating capital revenue (state aid and tax levy), including lease levy funds (tax levy), and 2) LongͲ Term Facilities Maintenance (LTFM). The following table summarizes the 20ϮϬͲϮϭactivity: LongTerm Facilities Operating Capital Maintenance Estimated Resources 11,078,009 13,659,109 Proposed Appropriations 9,279,668 11,325,000 Anticipated Fund Balance 1,798,341 2,334,109 The remainder of this budget summarizes priorities recommended in each of the funding categories &DSLWDO([SHQGLWXUH3ODQ x Administrative and Instructional Technology and Telecommunications –$200,000 for anti-virus software, firewall/filtering maintenance, qualtricsresearch software, email archiving and emergencyneeds. x Instruments Districtwide Band –$150,000 for districtwide band instruments; x Curriculum Materials –$3,009,159 for textbooks within multiple disciplines, formative assessment tools, online teaching and learning resources, and facility repair for the vehicle services facility and program. x District Support Departments –$682,985 for various projects identified by district departments, including graphics/mailroom, facilities and grounds, human resources and transportation, and elections; x Capital Contingency for Schools –$30,000 to cover unforeseen or emergency capital needs at the schools; x Building/Classroom Leases –$2,4Ϭϲ͕ϰϳϬ for expenses funded through the lease levy, including district ice rental x Major Maintenance/Special Projects –$1,101,100 for various equipment needs throughout the district, including mowers, card reader and video security enhancements, facility enhancements, andcustodial equipment, in addition to other items. x Media Resources –$292,820 to be used for elementary and secondary media resources; x Total School Building Allocation –$1,207,1ϯϰ allocation to schools to be budgeted at each site, and x Contingency for Unplanned Expenses –$200,000 for general contingency needs. &DSLWDO([SHQGLWXUH3ODQ INDEPENDENT SCHOOL DISTRICT 196 Rosemount-Apple Valley-Eagan Public Schools Educating our students to reach their full potential 20ϮϬͲϮϭCapital Expenditure Report Budget Guidelines OPERATING CAPITAL Recommended Available Funds Summary of Requested Expenditures Amounts State Aid Administrative & Instructional Tech. & Telecom. 200,000 Operating Capital Aid Band Instruments - Districtwide 150,000 $224.61 per adjusted pupil unit & 5,190,744 Curriculum Materials & Media Resources 3,301,979 $31.00 per year-round pupil unit District Support Departments 682,985 Capital Contingency for Schools 30,000 Building Leases 2,171,298 Leases Levy -Ice Arena 235,172 Major Maintenance/Special Projects 1,101,100 School Building Allocation 1,207,134 Levy Contingency for Unplanned Expenses 200,000 Operating Capital Levy 2,043,290 Building Lease Levy & Ice Arena 2,634,844 Prior Year Levy Adjustments (1,133,497) Subtotal - Levy 3,544,636 Subtotal - Expenditures 9,279,668 Estimated Fund Balance, 6/30/2020 2,342,629 Reserves 1,798,341 Total Operating Capital Total Operating Capital Funds Available 11,078,009 Expenditures & Reserves 11,078,009 LONGͲTERM FACILITIES MAINTENANCE Recommended Available Funds Summary of Expenditures Amounts State Aid Health & Safety 925,000 LongͲTerm Facilities Maintenance Aid 3,670,209 Building Envelope 600,000 Building Hardware and Equipment 1,500,000 Electrical 300,000 Interior Surfaces 1,400,000 Mechanical Systems 2,000,000 Plumbing 175,000 Professional Services and Salary 550,000 Levy Roof Systems 2,500,000 LongͲTerm Facilities Maintenance Levy 8,130,622 Site Projects 1,300,000 Accessibility 75,000 Prior Year Levy Adjustments (383,525) Subtotal - Levy 7,747,097 Subtotal -Expenditures Reserves 11,325,000 Estimated Fund Balance, 6/30/2020 2,241,803 2,334,109 Total LongͲTerm Facilities Maintenance Total LongͲTerm Facilities Maintenance Funds Available 13,659,109 Expenditures & Reserves 13,659,109 &DSLWDO([SHQGLWXUH3ODQ Allocation Formula Using Pupil Units $1,050,000 Addition $6,500 NY Proj Total Portion of Allocation using For Minimum Adjusted School Enroll ADM WADM Pupil Units Pupil Units Age Factor Test Allocation RHS 2,452 2,511 3,766.5 0.1031