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EL DORADO COUNTY TRANSIT AUTHORITY AGENDA Regular Meeting

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EL DORADO COUNTY TRANSIT AUTHORITY AGENDA Regular Meeting Patty Borelli, Chairperson John Hidahl Councilmember Shiva Frentzen, Board of Supervisors, City of Placerville Vice Chairperson District I Board of Supervisors Trisha Wilkins, Mindy Jackson, District II Brian Veerkamp Councilmember Executive Director Board of Supervisors City of Placerville District II County of El Dorado Planning Commission Hearing Room 2850 Fairlane Court, Bldg. C Thursday, March 2, 2017 1:00 PM EL DORADO COUNTY TRANSIT AUTHORITY AGENDA Regular Meeting Chairperson: Patty Borelli, City of Placerville Councilmember Vice Chairperson: Shiva Frentzen, County of El Dorado Supervisor, District II Directors: John Hidahl, County of El Dorado Supervisor, District I Trisha Wilkins, City of Placerville Councilmember Brian Veerkamp, County of El Dorado Supervisor, District III • Wendy Thomas, Alternate for City Councilmembers • Michael Ranalli, Alternate for Board of Supervisors, District IV Executive Director: Mindy Jackson CALL TO ORDER AND CEREMONIAL ITEMS PAGE A. Proclamation of Retiring Transit Driver Gladys Neeley 5 B. Oath of Office 7 PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote. A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item. Any member of the public may ask to address an item on the Consent Calendar prior to Board action. PUBLIC COMMENT At this time, any person may comment on any item that is not on the agenda. Please state your name and address for the records. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record. 1. CONSENT CALENDAR PAGE A. Approve Conformed Minutes of Regular Meeting February 2, 2017 8 B. Receive and File January 2017 Check Register 13 C. Adopt Revised Resolution No. 17-05 Authorizing El Dorado County Transit 17 Authority to execute the Caltrans Division of Rail and Mass Transportation Low Carbon Transit Operations Program (LCTOP), Fiscal Year 2015/16 D. Receive and File Regional Fare Comparison 20 E. Adopt Resolution No. 17-09 Authorizing Financial Transactions by Newly Elected 23 Officers and the Executive Director F. Adopt Resolution No. 17-12 Approve the Memorandum of Understanding Regarding 26 Governance of the Regional Connect Transit Card System On-Going Operations and Authorize the Executive Director as signatory G. Approve Addendum No. 1 to Professional Services Agreement for RTS Computer 80 Services to increase Blanket Purchase Order B22022 for Fiscal Year 2016/17 H. Adopt Resolution No. 17-14 Authorizing the Executive Director to Claim 83 Transportation Development Act (TDA) Funds for Fiscal Year 2017/18 I. Approve Revised Blanket Purchase Order B22168 issued Visa to the amount of 88 $34,000 for Fiscal Year 2016/17 2. ACTION ITEMS A. Receive and File staff report for Preservation of a Parcel for a Larger El Dorado Hills 91 Transit Facility B. Adopt Resolution No. 17-10 Approving Two (2) Maintenance Agreements Between 94 the State of California and the El Dorado County Transit Authority and Authorizing the Executive Director to execute all documents necessary to acquire, install and maintain bus shelter and surveillance equipment on the Ponderosa Park and Ride lot owned by the State of California 2 2. ACTION ITEMS CONTINUED PAGE C. Appoint Members of the El Dorado County Transit Authority Transit Advisory 110 Committee (TAC) D. 1. Adopt Resolution No. 17-11 to Adopt Preliminary Operating Budget for Fiscal 112 Year 2017/18 2. Approve Proposed Allocation Plan and Draft Organizational Chart Fiscal Year 2017/18 E. 1. Adopt Preliminary Capital Improvement Plan for Fiscal Year 2017/18 122 2. Adopt Resolution No. 17-13 Adopting the Preliminary Capital Improvement Budget for Fiscal Year 2017/18 F. 1. Approve HR Services Procurement Sub-Agreement between the El Dorado County 148 Transit Authority and Koff & Associates for a Classification and Compensation Study 2. Authorize the Executive Director or his/her designee to approve and sign all documents necessary to complete a Classification and Compensation Study 3. Approve Purchase Order No. 22276 to Koff & Associates for $33,600 G. Receive and File the El Dorado County Transit Authority Fiscal Year 2016/17 Six- 206 Month Administrative Operations Report for the period July 1, 2016 through December 31, 2016 3. INFORMATION ITEMS 209 A. January 2017 Ridership Report EXECUTIVE DIRECTOR REPORT * BOARD MEMBER COMMENTS * ADJOURNMENT * Verbal Report NEXT REGULARLY SCHEDULED EL DORADO COUNTY TRANSIT AUTHORITY BOARD MEETING Thursday, April 6, 2017 1:00 P.M. County of El Dorado Board of Supervisors Meeting Room 330 Fair Lane, Bldg A 3 Placerville, CA 95667 The El Dorado County Board of Supervisors Meeting Room and the Planning Commission Hearing Room is accessible for persons with disabilities. In compliance with the Americans with Disabilities Act, if you require modification or accommodation to participate in this meeting, please contact El Dorado County Transit Authority by telephone at (530) 642-5383 or by fax at (530) 622-2877. Requests must be made as early as possible and at least one full business day before the start of the meeting. The Agenda is also available on the website www.eldoradotransit.com 4 AGENDA ITEM Ceremonial Item MEMORANDUM DATE: March 2, 2017 TO: El Dorado County Transit Authority FROM: Mindy Jackson, Executive Director SUBJECT: Recognizing Retiring Transit Driver Gladys Neeley for ten (10) years of public service REQUESTED ACTION: BY MOTION, Adopt Proclamation in recognition and appreciation of Gladys Neeley’s 10 years of public service as a Transit Driver BACKGROUND Ms. Gladys Neeley began her public Transit Driver career in December 2006 with El Dorado Transit and has provided excellent customer service to our passengers and the general public during these ten (10) years. We are proud of the safe, compassionate and courteous service Ms. Neeley has provided our passengers over the years. Ms. Neeley is very friendly, polite and always willing to assist co- workers and supervisors. Staff recommends the presentation of the Proclamation acknowledging El Dorado Transit’s appreciation of Ms. Neeley’s ten (10) years of outstanding dedicated public service. El Dorado County Transit Authority March 2, 2017 Agenda 5 Proclamation OF THE EL DORADO COUNTY TRANSIT AUTHORITY BOARD OF DIRECTORS Recognizing Gladys Neeley, Transit Driver, for 10 years of outstanding public service WHEREAS, Gladys Neeley has been employed by the El Dorado County Transit Authority since December 9, 2006 during which time she has dedicated herself to public service and excellence within the El Dorado County Transit Authority ensuring the highest level of service to the public; and WHEREAS, Ms. Neeley, has been well known for her exceptional customer service; and WHEREAS, Ms. Neeley is known for her kindness and reliability; and WHEREAS, Ms. Neeley, honorably served the public during her career of 10 years with El Dorado County Transit Authority; and WHEREAS, Ms. Neeley has elected to retire from her position with El Dorado County Transit Authority; and WHEREAS, we, as members of the El Dorado County Transit Authority wish to extend our utmost appreciation for the work that Ms. Neeley has provided. NOW THEREFORE BE IT PROCLAIMED that the El Dorado County Transit Authority Board recognizes and acknowledges and declares its sincere appreciation for the outstanding service provided by Ms. Neeley while employed by the El Dorado County Transit Authority and extends its bests wishes to her in all future endeavors. PASSED by the Governing Board of the El Dorado County Transit Authority at a regular meeting of the Board held on the 2nd day of March 2017. Attest: Megan Wilcher Patty Borelli Secretary to the Board Chairperson 6 AGENDA ITEM Oath of Office MEMORANDUM DATE: March 2, 2017 TO: El Dorado County Transit Authority FROM: Megan Wilcher, Administrative Analyst and Board Secretary SUBJECT: Administer Oath of Office BACKGROUND Government Code 1360 requires all officers and officials to take the oath of office before assuming the office. The El Dorado County Transit Authority Director’s terms begin at the first Board meeting of each year. This is typically the February Board meeting. DISCUSSION Per the Government Code, Directors should take the oath of office upon being appointed to serve on this agency’s Board. In order to fulfill this requirement, El Dorado County Transit Authority requests all newly-appointed and returning Directors to take the oath found in Section 3 of Article 20 of the California Constitution. Four (4) newly appointed Directors and one (1) Alternate were administered the oath of Office at the February 2, 2017 Board meeting. The Oath of Office will be administered to Director Hidahl by legal counsel “1, _________________, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.” El Dorado County Transit Authority March 2, 2017 Agenda 7 Patty Borelli, Chairperson John Hidahl Councilmember Shiva Frentzen, Board of Supervisors, City of Placerville Vice Chairperson District I Board of Supervisors Trisha Wilkins, Mindy Jackson, District II Brian Veerkamp Councilmember Executive Director Board of Supervisors City of Placerville District II County of El Dorado Planning Commission Hearing Room 2850 Fairlane Court, Bldg.
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