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Yolo County Transportation District to Encourage Participation in the Meetings of the Board of Directors

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Yolo County Transportation District to Encourage Participation in the Meetings of the Board of Directors AGENDA (530) 661-0816 NOTICE If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact Kathy Souza, Executive Assistant, for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should telephone or otherwise contact Kathy Souza as soon as possible and preferably at least 24 hours prior to the meeting. Kathy Souza may be reached at telephone number (530) 661-0816 or at the following address: 350 Industrial Way, Woodland, CA 95776. It is the policy of the Board of Directors of the Yolo County Transportation District to encourage participation in the meetings of the Board of Directors. At each open meeting, members of the public shall be provided with an opportunity to directly address the Board on items of interest to the public that are within the subject matter jurisdiction of the Board of Directors. Please fill out a speaker card and give it to the Board Clerk if you wish to address the Board. Speaker cards are provided on a table by the entrance to the meeting room. Depending on the length of the agenda and number of speakers who filled out and submitted cards, the Board Chair reserves the right to limit a public speaker’s time to no more than three (3) minutes, or less, per agenda item. MEETING DATE: April 10, 2017 MEETING TIME: 7:00 P.M. MEETING PLACE: YCTD Board Room 350 Industrial Way Woodland, CA 95776 The Chairman reserves the right to limit speakers to a reasonable length of time on any agenda item, depending upon the number of people wishing to speak and Time the time available. Estimated Deliberation/Action Info/Discussion 7:00 PM 1. Call to order/roll call/Pledge of Allegiance X (Voting members: Woodland, Davis, West Sacramento, Winters, Yolo County) (Nonvoting members: Caltrans, UCD) 7:00 2. Consider Approval of Agenda for April 10, 2017 meeting X 7:00 3. Comments from public regarding matters NOT on the Agenda, but within the X purview of YCTD CONSENT CALENDAR 7:00 4a. Approve YCTD Board Minutes for Meetings of February 13 and March 13, 2017 X (Souza) (pp 1-6) 4b. Adopt Resolution authorizing Participation in the Employment Risk Management X Authority (ERMA) (Phillips) (pp 7-8) 7:00 4c. Adopt Resolutions Establishing an Authorized Agent for the Low Carbon Transit X Operations (LCTOP) Program, and Authorizing Submission of Grant Applications for Projects Under the LCTOP Program (Perez) (p 9-14) 7:00 4d. Authorize Submission of Grant Applications for Funds from Yolo-Solano Air X Quality Management District Clean Air Funds Program, California Office of Emergency Service California Transit Assistance Fund, and the Yolo Indian Gaming Local Benefit Committee (IGLCBC) (Luken) (pp 15-17) 7:00 4e. Declare Three Transit Buses Surplus and Authorize Disposal (Bassett) (p 19) X REGULAR CALENDAR 7:00 5. Board Member Reports, Announcements, Other Nominations, Presentations (Oral X Reports) 7:00 6. Oral Update from Transdev(Carmen Alba, Transdev General Manager) X 7:00 7. 7:00 PM Public Hearing on Proposed Yolobus Service Changes Affecting X Woodland Related Bus Routes and Schedules (Perez) (p 21-26) 7:00 8. 7:00 PM Public Hearing on Proposed YCTD Applications for FTA Section 5310 X Funding for Novus Customer Information Modules and Interactive Voice Response (IVR) System (Perez) (p 27-31) 7:10 9. Take Actions Related to Selecting a Bus Exterior Advertising Contractor (Bassett) X (pp 33-44) a. Approve Exterior Advertising Guidelines b. Award Contract to Foraker & Wright Advertising 7:25 10. Consider Director’s Report (Bassett, Luken, Phillips) (pp 45-65) X a. Oral Report b. Senate Bill 1 Passes c. Preliminary Budget Preparation Update d. Update Regarding Transit Improvements Associated with Planned Expansion at Cache Creek Casino Resort e. Update on UC Davis Transportation Workshops f. West Sacramento Service Update g. Update on Third CNG Skid h. Cap to Cap 2017 - April 29-May 3 i. Attachments i. Highlights of Funding Available for Streets, Roads and Public Transit Purposes from SB1 ii. Ridership Report through February 28, 2017 7:35 11. Closed Session: X Public Employee Performance Evaluation (Gov. Code § 54957) Title: Executive Director 7:45 12. Public Report of Actions Taken in Closed Session X 8:00 13. Adjournment X THE NEXT MEETING OF THE YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS WILL BE MAY 8, 2017 AT 7:00 P.M. IN THE YCTD BOARD ROOM, 350 INDUSTRIAL WAY, WOODLAND, CA 95776. The Board reserves the right to take action on all agendized items, including items under the Executive Director's Report, at any time during the meeting, except for timed public hearings. Items considered routine or non-controversial are placed on the Consent Calendar. Any Consent Calendar item can be separately addressed and discussed at the request of any member of the YCTD Board. I declare under penalty of perjury that the foregoing agenda was posted on or before Friday April 7, 2017 at the Yolo County Transportation District Office (350 Industrial Way, Woodland, California). Additionally, copies were FAXED or transmitted electronically to the Woodland, Davis, West Sacramento and Winters City Halls, as well as to the Clerk of the Board for the County of Yolo. Kathy Souza, YCTD Clerk to the Board Item 4a YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS MEETING February 13, 2017 Yolo County Transportation District Board Room 350 Industrial Way, Woodland, CA 95776 Agenda Item 1 – Call to Order/Roll Call/Pledge of Allegiance Chair Saylor called the meeting to order at 7:04 pm. He asked Mike Barnbaum to lead the assembly in the pledge of allegiance. The following representatives were in attendance: Winters – Harold Anderson (Primary) Davis – Lucas Frerichs (Primary) Woodland – Xochitl Rodriguez (Primary) Yolo County – Don Saylor (Primary) Caltrans District 3 – Eric Fredricks (Primary) UC Davis – Matt Dulcich (Alternate) Not represented was the City of West Sacramento Staff present were Terry Bassett, YCTD Executive Director, Mike Luken, YCTD Deputy Director Operations, Planning & Special Projects; Tom Follansbee, YCTD Associate Transportation Planner; Hope Welton, YCTD Legal Counsel, and Kathy Souza, YCTD Executive Assistant. Also present were Carmen Alba and Charity Oakley, Transdev and Mike Barnbaum, Sacramento. Agenda Item 2–Consider Approval of Agenda for January 9, 2017 meeting Chair Anderson asked if there were any changes to the agenda. There being none: Minute Order 2017-05 Director Frerichs made the motion, seconded by Director Rodriguez, to approve the agenda for the February 13, 2017 meeting as distributed. Roll call resulted in: AYES: Anderson, Frerichs, Rodriguez, Saylor NOES: None ABSENT: City of West Sacramento representative ABSTAIN: None The motion passed. Agenda Item 3 - Comments from public regarding matters NOT on the Agenda, but within the purview of YCTD Mr. Barnbaum mentioned that the Yolobus Y Shuttle had been honored by SACOG Salutes along with the other agencies providing service to the Golden 1 Center for major events. He suggested that the Y Shuttle concept should become the new routine replacing traditional routing into downtown Sacramento. Agenda Item 4–Consent Calendar Minute Order 2017-06 Director Frerichs made the motion, seconded by Director Rodriguez, to approve the following items on the Consent Calendar: 4a. Approve the minutes for Meeting of January 9, 2017 4b. Authorize its Executive Director, or his designee, to finalize terms and execute a Maintenance Agreement with Caltrans for the new PG&E Training Facility Bus Stop in the City of Winters as outlined in the staff report subject to the review and approval of the District Counsel. Roll call resulted in: AYES: Anderson, Frerichs, Rodriguez, Saylor NOES: None ABSENT: City of West Sacramento representative ABSTAIN: None The motion passed. 1 Agenda Item 5 - Board Member Reports, Announcements, Appointment Nominations, Presentations Director Fredericks reported that, because of the evacuations caused by the Oroville dam concerns, the District 3 offices were closed. He advised contacting either the Sacramento or Rancho Cordova offices during the closure. Director Saylor reported the Yolo County fair grounds were being used as an evacuation shelter. 470 evacuees were sheltered and services supplied by Woodland volunteers as the Red Cross was not present. Mr. Luken reported that District staff had visited the evacuation center and provided complimentary bus passes for evacuees to use during their stay. Agenda Item 6–Oral Update from Transdev Carmen Alba, General Manager Transdev: Introduced Charity Oakley, the new Operations Manager. Monthly Safety Meetings would address o Refresher Cellular Telephone and other electronic devices policy o Annual reminder of key safety policies/procedures (Seatbelt, no smoking, vehicle cleanliness, reporting accidents, etc.) o Operator Development Program modules . Following distance . Mirror adjustments & reference points Working with the District preparing the new Gillig buses for service Provided a promotional insulated shopping bag to the board members. Mr. Bassett thanked Ms. Alba and Ms. Oakley for their assistance in helping coordinate possible evacuation strategies during the Oroville dam crisis. Agenda Item 7 – Consider Authorizing Executive Director to Execute Services Agreement with Yolo TMA Mr. Luken reviewed the staff report. Director Frerichs asked how much money would be freed up for promotions and incentives. Mr. Luken replied the difference between the previous Executive Director’s salary and the proposed administrative costs incurred by the District would be available for those items. Director Frerichs asked if the YCTD board could eventually serve as the TMA board. Mr. Bassett and Mrs. Welton replied that a separate board would provide a level of distance between the District and the TMA in dealing with some situations.
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